02_Proposal_NCE — San Marino City Council, January 14, 2026

PROPOSAL
PS&E for FY 2025-26 Street RehabilitaƟon Project
City of San Marino
PS&E for FY 2025-26 Street Rehabilitation Project
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Table of Contents
Transmittal Letter ......................................................................................................................................................... 1 Table of Contents ........................................................................................................................................................... i Executive Summary ...................................................................................................................................................... 3 Qualifications and Experience ...................................................................................................................................... 4 Background with the City .......................................................................................................................................... 4 Firm Overview ........................................................................................................................................................... 4 Organizational Structure ........................................................................................................................................... 4 Areas of Expertise ..................................................................................................................................................... 5 Subconsultants .......................................................................................................................................................... 8 Organization Chart .................................................................................................................................................... 8 Key Personnel ........................................................................................................................................................... 8 Roles and Responsibilities ......................................................................................................................................... 9 Support Staff Roles and Responsibilities ................................................................................................................ 10 Capacity and Available Resources .......................................................................................................................... 10 Key Personnel Workload ......................................................................................................................................... 10 Resumes .................................................................................................................................................................. 11 Relevant Experience ............................................................................................................................................... 23 Substitution of Personnel ....................................................................................................................................... 27 Client References ........................................................................................................................................................ 28 Proposed Approach .................................................................................................................................................... 29 Scope of Services .................................................................................................................................................... 30 Schedule .................................................................................................................................................................. 36 Financial Statements ................................................................................................................................................... 37 Claims and Litigation History ...................................................................................................................................... 37 Letter from Insurance Broker ..................................................................................................................................... 37 Professional Services Agreement ............................................................................................................................... 37 Proposal Authorization ............................................................................................................................................... 37 Discretionary Supplemental Materials ....................................................................................................................... 37 Additional Information ............................................................................................................................................... 37 Pricing Proposal .......................................................................................................................................................... 37 2300 E Katella Ave, Suite 125
Anaheim, CA 92806
(657) 275-3018
Transmittal Letter
November 19, 2025
Amber Shah
Parks & Public Works Director/City Engineer
City of San Marino
2200 Huntington Drive
San Marino, California 91108-2639
Proposal to Provide PS&E Services for FY 2025-26 Street Rehabilitation Project Dear Ms. Shah and Members of the Selection Committee:

Nichols Consulting Engineers, CHTD (NCE) is excited to enter into a Professional Design Services agreement with the City of San Marino to provide PS&E Services for FY 2025-26 Street Rehabilitation Project.

NCE understands that the City of San Marino is seeking professional civil engineering services to prepare plans and specifications for their annual street rehabilitation project with construction planned to occur in Spring/Summar 2026.

NCE has previously provided engineering support services to the City including the development and updates for the City’s recent Pavement Management System (PMS), as well as the preparation of pavement design and plans, specifications, and estimates (PS&E) for previous annual street rehabilitation programs. Through this previous experience NCE has learned the nuances of the existing pavement system, possible challenges, and the best approach to maximize the City’s crucial pavement funding to address as many streets as possible per annual paving program. We’re aware of the extensive need for curb and gutter repairs, which can be an outsized cost of the program. With Huntington Drive in this year’s program, we’ll also be evaluating the median curb and gutter for repair or replacement needs. For major pavement rehabilitation such as thick mill and overlays, we’ve also learned to take advantage of existing Macadam base where it is still sufficiently thick and in sound condition to re-use as part of the rehabilitation program, saving the City crucial pavement funding.

Per the RFP, below are the required statements:
a. Legal name and address of the
company.

Nichols Consulting Engineers, CHTD.
2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
b. Legal form of company (partnership,
corporation).

NCE was incorporated in the State of Nevada in 1990 as a C Corporation.

California Foreign Corporation: 1916885; California DIR: 1000017867 NCE is registered with the California Secretary of State to conduct business within the State of California.
c. Proposed Organizational Team
Members
Project Manager – Jim Bui, PE; QA/QC Manager – Franz Haidinger, PE; Civil Design Lead – Patricia Oelkers; Pavement Engineer – Mahmoud Samara
d. Name, title, address, email address, and
telephone number of the person
authorized to negotiate contract.

Vivek Jha, Principal/Southern California Operations Manager 2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
Phone: (657) 275-3018; Mobile: (909) 362-7936; Fax: NA
Email: [email protected]
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e. Name, title, address, email address, and
telephone number of the proposal contact
person.

Jim Bui, Project Manager
2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
Phone: (657) 275-3018; Mobile: (714) 606-8035; Fax: NA
Email: [email protected]
f. Person Authorized to obligate the
Respondent contractually. Vivek Jha, Principal/Southern California Operations Manager Below is a list of NCE Officers that are associated with this work and the Anaheim office.

Name Title Related NCE Office
Margot Yapp, PE
Principal
President/
Chief Executive Officer
Corporate/Reno Office
300 E 2nd Street, Ste 1210, Reno, NV 89501
Phone: (775) 329-4955
Anaheim Office
2300 E Katella Avenue, Ste 125, Anaheim, CA 92806
Phone: (657) 275-3018
Richmond Office
1003 W Cutting Boulevard, Ste 110, Richmond, CA 94804
Phone: (510) 215-3620
Sacramento Office
8801 Folsom Boulevard, Ste 265, Sacramento, CA 95826
Phone: (916) 388-5655
Gregory Fasiano, PG, CEM
Principal
Secretary/Vice President
CA Division Manager All California Offices
Darren Leitzke, Associate Chief Financial Officer All NCE Offices Michael Leacox, PG, CEG
Principal
Treasurer/Vice President
Director of Marketing All NCE Offices
The NCE team is prepared to thoroughly address the FY 2025-26 Pavement Rehabilitation project. Vivek Jha, PE, is authorized to sign contracts on behalf of NCE. Jim Bui, PE, NCE’s proposed Project Manager, will be the point of contact for this proposal. He can be reached via phone at (714) 606-8035, via email at [email protected] or by mail at NCE’s project office located at 2300 E Katella Avenue, Suite 125, Anaheim, CA 92806. In addition, Twining, Inc. will provide coring and laboratory testing to address unique issues in advance of construction, or to better characterize the existing pavement subgrade on streets planned for more intensive pavement rehabilitation such as the surface reconstruct streets in this year’s program.

Sincerely,
NCE
Vivek Jha, PE (MD) Jim Bui, PE
Principal/Southern California Operations Manager Project Manager City of San Marino
PS&E for FY 2025-26 Street Rehabilitation Project
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Executive Summary
NCE understands that the City of San Marino (City) is seeking professional civil engineering services to prepare plans and specifications for the PS&E services for FY 2025-26 Street Rehabilitation project for 22 street segments, totaling nearly

2.58 miles of streets. NCE has previously provided engineering support services to the City including the development of, and updates to, the City’s recent Pavement Management System (PMS), as well as the preparation of roadway and pavement designs, plans, specifications, and estimates (PS&E) for annual street rehabilitation programs. With our knowledge and direct experience with the City, NCE is well suited to support the City to deliver projects.

We have experience completing annual pavement rehabilitation projects from basic slurry seal projects to mill and overlays and full pavement reconstruction. We understand the nuances and requirements of these programs and importance of a comprehensive pavement design to identify the underlying structural needs of the pavement and most cost-effective repair and rehabilitation recommendations. As part of our proposal development NCE staff visited the project streets and identified that most of the streets are currently in poor condition and candidates for major rehabilitation such as thick mill and overlays with base repairs. Therefore, we’ve tailored our design approach to include pavement coring, lab testing, base repair markouts and detailed plan sheet development showing the location of pavement repairs. Our team will also review street intersections for ADA curb ramp upgrades. For concrete flatwork repairs will review curb and gutter damage along project streets. There’s also one intersection along Huntington Drive with PCC pavement, which is a candidate for repairs such as localized slab replacement.

NCE is a client-focused professional consulting firm integrating the disciplines of civil engineering, pavement engineering, landscape architecture, science, and regulatory compliance and environmental services firm, and is well-known for expertise in developing and designing pavement maintenance and resurfacing/rehabilitation programs and complete streets projects for public agencies throughout California. As a public sector focused consulting firm, and with our previous experience with the City, NCE is an ideal choice to support the City with the following key reasons:
 Local Experience: NCE has extensive experience with roadway rehabilitation and streetscape rehabilitation that includes local projects. Some of those local street rehabilitation projects include the FY 2022-23, FY2021, FY 2020, and FY 2018 Street Rehabilitation Project for the City of San Marino; Area 3, 4, and 5 CDBG ADA Curb Ramp Projects and Area 3 and 4 Street Rehabilitation Projects for the City of Diamond Bar, Maintenance District 6 Pavement Rehabilitation Project Phase II for the City of Glendale; CIP 2023-01 Street Enhancement Project for the City of Huntington Park; FY 23-24 SB1 Street Rehabilitation Project for the City of Alhambra; and FY 2023 and FY 2023 Street Rehabilitation Projects for the City of Redondo Beach. These highlighted projects are just a few of the projects we have performed for over 80+ cities and counties in Southern California.  Pavement Management and Research: NCE has pavement management, research, and design expertise to prioritize and structurally evaluate pavements to develop rehabilitation treatments and strategies.  Staff Continuity: The key staff assigned to this project are the same individuals who have been working on civil and pavement design as well as pavement management projects for the City over the last several years. This core team is familiar with the City’s needs and approach to pavement rehabilitation, has built trust with the City to “get the job done” and understands the City’s approach to preparing plans and specifications to maximize the dollars for construction.
 Highly Focused on Supporting Municipalities: Nearly 85% of NCE’s clientele is within the public sector, which includes current on-call contracts with many California agencies supporting the delivery of CIP projects. The benefit to the City is we understand the financial, administrative and approval processes that come with local agencies and can support and facilitate those processes as needed.  Local Regulatory Requirements: The NCE team proposed for this project have comprehensive knowledge and experience with the City’s, Caltrans and Greenbook engineering standards, requirements and guidelines.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
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Qualifications and Experience
Background with the City
The NCE team is a powerhouse in transportation-related projects, specifically infrastructure and pavement rehabilitation and street maintenance projects. We have assembled a local, trusted team that has recent project experience in the City. Each team member brings a unique strength to the project and our integrated approach to project delivery ensures that the NCE team will work collaboratively to deliver the required project deliverables.

NCE has been providing civil engineering and various pavement-related services for the City since 2002 and has developed an excellent rapport with City staff. Additionally, we have extensive familiarity with the City’s infrastructure from our previous and existing contracts, including PMS, pavement design and PS&E design on the City’s annual road rehabilitation programs for FY 2022-23, FY 2021, FY 2020, and FY 2018. The City’s alleys and parking lot were surveyed and analyzed in 2023 by the same team who will be working on this project. We look forward to continuing a long-term working relationship and remain committed to providing the City our expertise in civil and pavement engineering, as well as many other related services.

Firm Overview
NCE is a multi-faceted civil engineering, pavement engineering, landscape architecture, environmental, and construction support services firm, which specializes in developing and designing pavement maintenance and resurfacing/rehabilitation programs for public agencies throughout California and the west coast. Unlike other civil engineering firms, we have specialized in pavement technology, including pavement management, asset management, and roadway design, and research for more than three
decades. We have completed pavement design and civil design services including complete street elements on thousands of roadways in California.

Our firm has been in business for more than 35 years and during this time, we have performed pavement condition
surveys ranging from state highways in 12 states to local street networks in over 220 cities and counties in California (including San Marino). We have surveyed over 110,000 miles of
pavements, including alleys and parking lots. Our services include PMP/PMS, asset management, pavement evaluation, testing and design, civil engineering, and the research and design of sustainable and innovative pavement technologies. NCE was established in 1990, and we have since grown to over 130 employees in seven offices throughout California, Nevada, and Arizona. Since inception, NCE has focused on developing long lasting client relationships by providing high value services. Our clients repeatedly choose to work with NCE staff because of our collaborative style of working on projects, our commitment to making sure the project is a success, and the confidence they have in our ability to complete the project to their satisfaction. The City can expect superior and timely client service and high value work products tailored to this specific project. Services for this contract will be managed and provided from our Anaheim office.

Organizational Structure
NCE was incorporated in the State of Nevada in 1990 as a C Corporation and is registered with the California Secretary of State to conduct business within the State of California.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
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Areas of Expertise
Civil Design. Pavement preservation, overlays and rehabilitations must be incorporated into the built environment through the civil engineering design process. NCE knows that to accomplish this, the design process requires various levels of design, as well as an understanding of elements with the built environment that must be considered. NCE provides a broad spectrum of engineering services associated with public infrastructure. NCE’s civil engineering disciplines have proven invaluable to clients on transportation, ADA compliance, water resources, municipal infrastructure, land development and site design projects. NCE’s civil engineers have extensive experience with the design and preparation of plans, specifications and estimates for city, county and state infrastructure projects. From prior experience with the City we know how critical it is to identify curb and gutter repairs, which are common due to the age of the streets. Our civil engineering services include planning, feasibility studies, assessment, design and construction for a broad range of Public Works projects including bicycle and pedestrian projects, public infrastructure, green infrastructure, local government facilities, road widening and intersection design, roadway geometrics, pavement preservation, overlay and reconstruction design, erosion control projects, hydraulic engineering and hydraulic studies, water quality improvements, wetlands and creek restorations, utility coordination, utility design and relocation, drainage design, hydraulic modeling, and redevelopment and urban infill.

ADA Compliance. NCE has a depth of experience in standards for accessible design, including curb ramps, sidewalks and accessible paths of travel, maximum running slope for crosswalks, and related traffic striping and signage. ADA Title II creates an ongoing obligation to remediate existing noncompliant facilities undergoing alteration, such as non-compliant sidewalks and curb ramps, per the Program Accessibility obligation. The alteration of the roadway, including most pavement work beyond maintenance slurry seals, changes the usability of street crossings which is why it requires ADA compliant curb ramps. In consideration of using overlays as a pavement repair and rehabilitation treatment option, ADA compliant curb ramps will be needed. Typical design considerations and issues include ADA compliant curb ramps with the need for many custom ramps to work around right-of-way issues, adverse grades in hilly topography, curb and gutter repairs, drainage issues, or other geometric constraints. NCE will coordinate curb ramp alterations with required alterations to the roadway striping plans, such as crosswalks and vehicle or bicycle detector loops.

Complete Streets.

Our engineers know
the importance of
incorporating and
designing Complete
Streets elements into street improvement projects. Complete Streets are defined as streets that are designed for safe access for multi-modal users including transit riders, motorists, bicyclists, and pedestrians. When rehabilitating or completing street designs, NCE meets with our clients to discuss options to improve safety and NCE Related Services & Capabilities
Pavement Design
Roadway & Pavement Design
Pavement Rehabilitation & Sustainability
Pavement Testing, Analysis & Evaluation
Pavement Deflection Testing & Coring
Ground Penetrating Radar for Continuous
Asphalt Concrete (AC) Thickness Profile
Geotechnical Evaluation & Stabilization of
Subgrade Soils
Pavement Management
Asset & Pavement Management
GIS & Database Management
Civil Engineering Design
Bike & Pedestrian Path Design
Construction Documents (PS&E)
Construction Management & Inspection
Sustainable Design & Low Impact
Development
Complete Streets
ADA Retrofit Design
Green Infrastructure Design
Caltrans E-76 & Encroachment Permitting
Landscape Architecture & Streetscaping
Stakeholder Facilitation/Public Outreach
Storm Water Management
Stormwater & Drainage Design
Utility Coordination Relocation
Utility Design
Sanitary Sewer Design
Utility Relocation Design
Hydrology & Hydraulic Analysis
Stormwater Infrastructure Design
Water System Modeling & Design
Figure 1: Curb Ramp under construction along
Kenilworth Ave
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
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overall user experience whether it is crossing the street, walking to businesses or schools, bicycling to work, using a transit stop, accommodating street parking for commercial zones, or calming/slowing traffic to make it easier to cross the street.

A resource that we often reference and start with for these types of concepts is the National Association of City Transportation Officials (NACTO), which introduces standard design concepts and guidelines in its Urban Bikeway and Street Design Guides. Our experience goes beyond standard vehicle-centric designs in the Caltrans Highway Design Manual and CA MUTCD, helping local agencies to develop context-sensitive designs that involve community input and public outreach.

Roadway Maintenance and Pavement Rehabilitation. Street rehabilitation extends well beyond the pavement and often requires essential considerations such as striping, curb and gutter repairs, pedestrian and bicycle improvements, signage, utility relocation, drainage improvements, and ADA compliant curb ramps and sidewalks. NCE has developed outstanding working relationships with our clients, implementing projects similar to the relevant services described in the City’s scope of services. NCE provides a full spectrum of roadway pavement design services, from conceptual engineering to plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for preventive maintenance, rehabilitation, and reconstruction, NCE’s specialty. NCE staff take great pride in considering the effects of construction on neighborhoods, busy thoroughfares, and pedestrian and bicycle traffic and access. We know from past experience with the City that overhanging trees can pose challenges to construction equipment. Our civil engineers are well versed in civil design elements including the latest guidelines from Caltrans, FHWA, and the National Association of City Transportation Officials (NACTO).

We also offer extensive experience and expertise with pavement treatment alternatives (cost-saving, cutting-edge, and green/ sustainable paving technologies, such as warm mix asphalt and in-place recycling technologies). Our civil, pavement, and geotechnical engineers not only understand the types of pavements and treatment options but also the significance and cost implications of proper roadway support on competent subgrade soils to limit future settlement and cracking.

Pavement design begins with an accurate assessment of the existing structural adequacy. Unlike traditional civil firms, who rely only on core samples and R-values, we employ our pavement survey expertise in conjunction with deflection data and materials testing to assess the engineering properties of the existing roadway more accurately. This includes addressing the presence of Macadam road base, which was prevalently used in parts of Los Angeles County including San Marino. As part of our plans we ensure streets with Macadam base are identified to ensure proper construction methods are employed by the Contractor to avoid unintended disturbances.

Deploying Sustainable Pavement Rehabilitation Methods. Simply offering innovative pavement technologies does not always solve the problem; rather, ensuring that they are appropriate is what makes the difference in the success of a project. There are many factors to consider, including cost, performance, future maintenance, traffic, access, pavement section properties, and geometric constraints. NCE regularly uses innovative and sustainable treatments and materials as part of pavement maintenance and rehabilitation programs developed for our clients. NCE is well versed in using recycling and reuse strategies, whether the materials are used and produced in place or originate from recycling yards. As part of this recycling strategy, NCE strives to reduce construction truck traffic, which both minimizes traffic congestion and lessens the damage to the City’s street network.

Reducing life cycle cost and optimizing costs for pavement rehabilitation projects is critical. Using appropriate and innovative treatments, preparing quality bid documents, and support during construction, results in pavement projects that perform to set goals and expectations. NCE has the ability to contribute to City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
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successful well-performing pavement projects, which is the crucial and main step in minimizing life cycle costs. There is no more sustainable paving strategy than to properly design and construct pavements with recycled materials that perform well. The figure to the right shows a range of seals and treatments that have worked successfully for NCE’s clients in California.

Utility Design and Coordination. NCE understands the implications of utilities to street improvement and resurfacing projects, particularly those identified for reconstruction or deep pavement recycling. Utilities can result in unplanned costs, delays, and street cuts in newly resurfaced streets. NCE has communicated with utilities such as SoCal Gas, Chevron, Southern California Edison, Charter/Spectrum, AT&T, and identified opportunities to attend quarterly joint utility coordination meetings to ensure we understood what utility work was planned and potential conflicts. During pavement reconstruction, utilities become even more critical requiring accurate location of utility alignments to prevent damage and conflicts. NCE has used private utility locators to establish utility depths using cost-saving and non-invasive techniques such as Ground Penetrating Radar in-lieu of more invasive and expensive potholing. On several streets where shallow utilities exist, particularly laterals, NCE utilized thinner pavement sections such as full-depth hot mix asphalt (HMA) to reduce conflicts with utilities and avoid project delays from unnecessary utility relocation work.

Construction Support Services. NCE has a strong presence and years of experience performing construction support services during construction, including design services during construction, and environmental compliance and monitoring. In addition, we conduct value engineering and constructability reviews to identify areas where we can save time and money prior to work starting. NCE has attained a high standard of project administration skills combined with effective team building and communication techniques. Our team is very proactive, and we work to anticipate problems before they occur and develop solutions rather than reacting, which leads to mitigating delays and claims due to unforeseen conditions.

Proven Record of Meeting Project Schedules. Clients have come to rely on NCE’s ability to meet project schedules.

Keeping the end project in mind, our concise documentation, and management’s ability to quickly resolve issues, are all key factors to completing a project on time. Timeliness is a high priority for the NCE team. Clear communication, concise documentation, prompt problem resolution, and tracking allow us to complete the project within the established timeframe. NCE works collaboratively with our clients to prepare project-specific schedules with clear delivery timelines.

In the event of a potential delay on a project milestone, NCE will promptly notify the City, present the details of the potential delay, and make recommendations for bringing the project schedule back on track.

Budget and Labor Tracking. NCE has a cloud-based cost accounting system (Ajera) that accurately tracks specific job costs, provides real-time updates on the remaining budget, and documents task progress. Labor hours and expenses are entered into the system, which allows NCE’s Project Manager to access the information at any time from their computer or mobile device. Costs are routinely compared with the budget and schedule to manage the team’s level of effort, labor hour allocation, and resource scheduling. Our Project Manager will regularly email the team members a real-time snapshot of the remaining budget and task progress, which is auto generated by the software, to keep team members aware of budget and time constraints. NCE’s cost control and invoice system are well suited to tracking costs, preparing invoices in styles and formats consistent with the City’s requirements.

High-Quality Project Deliverables. NCE has an active Quality Assurance Management Program (QAMP) that includes specific quality control (QC) procedures. The goal of NCE’s QAMP is to infuse quality throughout the entire project and this goal is shared by every NCE staff member. Each NCE employee attends our quality assurance training and is required to pass an exam and receive certification. NCE’s QAMP is based on four principles: client satisfaction, employee participation, problem prevention, and continuous quality improvement.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
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Subconsultants
Twining, Inc. | Coring and Laboratory Services
NCE has been working with Twining as a teaming partner for more than 10 years and will be providing coring and laboratory testing services to support our pavement design. Twining, Inc., founded in 1898, is one of California’s most respected providers of geotechnical engineering, materials testing, and inspection services. With more than 127 years of experience, Twining has supported public agencies across the state with a focus on quality, responsiveness, and technical excellence. Our team specializes in pavement evaluation, geotechnical analysis, asphalt coring, laboratory testing, and construction quality control. We maintain a network of fully accredited laboratories and mobile testing units throughout California, enabling efficient mobilization and reliable service delivery.

Twining’s broad portfolio includes work on municipal pavement management programs, arterial rehabilitation projects, water and sewer infrastructure improvements, and major roadway reconstruction efforts.

Organization Chart
NCE has assembled a team of
professionals with demonstrated
expertise and experience providing
services for infrastructure,
pavement rehabilitation and
maintenance, complete streets, as
well as asset and pavement
management projects. Our
technical staff benefit from active
pavement research and
implementation that NCE is
completing with Caltrans and
Federal Highway Administration
(FHWA), as well as continuous
training in emerging design and
construction techniques that we
routinely share with others in the
engineering community through
teaching seminars and workshops,
and publication of articles in
professional journals.

The organizational chart (Figure 1) above shows the structure and team proposed, detailing roles as well as the lines of communication and reporting relationships among key and support staff in relation to the City for this project.

Key Personnel
NCE brings a collaborative and innovative problem-solving mentality to address the technical challenges facing the City’s infrastructure-related, day-to-day issues. Our key personnel have worked together on dozens of similar projects, including the projects discussed on the following pages under Relevant Experience.

The single most valuable tool for successful project management is clear, consistent, and cooperative communication.

We are pleased to have Jim Bui, PE, as our Project Manager for this contract with over 12 years of extensive transportation experience. Jim currently manages various municipal infrastructure projects, focusing on civil and pavement design, asset management, complete streets, ADA Compliance, and bicycle and pedestrian trails. Jim will be the main point of contact for the City on this project and will communicate regularly with the City and initiate conversation on the purpose, plans, and progress of the project as he has done on your past project. He is knowledgeable of the technical resources in the firm, familiar with roadway engineering projects, understands public sector clients, and Figure 1. Project
Team Organization
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
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has authority to champion resources within the firm. Jim has served as Project Manager and/or Lead Project Engineer on many Public Works and Capital Improvement transportation related projects. He is currently the Project Manager for the City’s FY 24-25 CDBG Curb Ramp Project and has recently supported other local roadway rehabilitation projects for the Cities of Huntington Park, Redondo Beach, Glendale, and Diamond Bar.

Jim will be supported by our Principal, Vivek Jha, MS, PE, Principal/Southern California Operations Manager at NCE. Vivek will ensure the resources are met and will oversee the project phases. Vivek is an experienced Client Sponsor and Project Manager that is highly skilled in delivering various public works projects with a consistent track record of on budget and schedule. He was the Client Manager for the City’s FY 22-23 Streets Rehabilitation Project. Other key team members that will support Jim include Vivek Jha, PE, as NCE’s Southern California Operations Manager, Franz Haidinger, PE, as NCE’s Chief Engineer and Civil QA/QC Manager, James Signore, PhD, PE, as Pavement QA/QC Manager, and Patricia Oelkers, as NCE’s Civil Design Lead, along with support staff who will also be key in delivering the project to successful completion.

Roles and Responsibilities
NCE’S key personnel have worked together on dozens of comparable projects such as those detailed in Relevant Experience below in this document, as well as the City of San Marino’s FY 22-23 Streets Rehabilitation Project, where they successfully fulfilled identical roles and integral responsibilities.

Jim Bui, PE, serving as NCE’s Project Manager, will be the engineer of record, manage the NCE team, and maintain overall communication with the City. It will be his responsibility to define the overall parameters and objectives of the project in conjunction with City staff to ensure successful project delivery. It will also be his responsibility to update the schedule, develop action items to keep the project on schedule, and to examine cost-cutting measures that can be taken to streamline the project. Jim has San Marino experience with similar project scopes and is familiar with City staff. As a Project Manager, Jim brings expertise in pavement rehabilitation and solid experience managing projects requiring complicated ADA improvements, roadway regrading, and curb & gutter repairs.

Vivek Jha, MS, PE, serving as NCE’s Principal, will be responsible for ensuring Jim Bui, PE, NCE’s Project Manager, and the NCE team have the resources necessary to successfully deliver services during the contract. He will assist Jim to establish budgets, schedules, and monitor the adherence of terms of contract expectations. Vivek will also be available to provide the City with innovative design opportunities and an additional line of communication with the NCE Team. Vivek has San Marino experience and is familiar with City staff. Vivek is an effective Client Manager and brings 14 years of experience and expertise in pavement design and evaluation, rehabilitation and maintenance, as well as asset/pavement management. Since joining NCE in 2022, Vivek has successfully overseen and managed various asset/pavement management and design projects across Southern California.

Franz Haidinger, PE, serving as NCE’s Civil QA/QC Manager, will be responsible for implementing NCE’s quality assurance and quality control management (QA/QC) program for the projects related to the City’s annual street rehabilitation project. He will address QA/QC procedures and expectations for each team member and will provide the quality assurance review and its documentation of the documents that will be submitted to the client. Franz is a Principal/Chief Engineer responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement projects in addition to implementing sustainable technologies. He provides QA/QC for complex roadway design and rehabilitation projects and oversees the firm’s quality assurance program.

James Signore, PhD, PE, serving as NCE’s Pavement QA/QC Manager, will be responsible for implementing NCE’s quality assurance and quality control management (QA/QC) program for the projects related to the City’s annual street rehabilitation project. He will address QA/QC procedures and expectations for each team member and will provide the quality assurance review and its documentation of the documents that will be submitted to the client. James will be also responsible for reviewing the pavement design and materials related aspects of the annual street rehabilitation project, including the use of the latest economical treatment methods and materials, and review of technical specifications related to HMA concrete, surface City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
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seals, and pavement recycling. James is a Principal Engineer responsible for overseeing, managing, and developing designs and PS&Es for pavement design projects in addition to implementing sustainable technologies. He provides QA/QC for complex pavement and pavement rehabilitation projects, including San Marino’s FY 2022 & FY 2023 Annual Street Rehabilitation Program.

Patricia Oelkers, serving as NCE’s Civil Design Lead, will be responsible for orchestrating the development of roadway improvement construction documents and design of the project improvements including civil, pavement, and striping details, roadway grading, localized surface drainage, ADA facilities and pathways, striping and signage, existing utility cover adjustments, and coordination with City staff and local utility owners to advance the project improvements. Patricia has San Marino engineering experience with similar project scopes. Patricia provides engineering and design support on complex civil and pavement design projects. She is highly proficient in using Civil 3D and with leading the preparation of PS&E’s for roadway rehabilitation programs.

Support Staff Roles and Responsibilities
Mahmoud Samara, EIT, serving as NCE’s Pavement Engineer, will lead pavement design and material selection on this project. He will be responsible for scoping the extent of the geotechnical pavement investigation, interpreting results, developing pavement section options, and presenting pavement design options to the City. Mahmoud will also meet with City maintenance personnel to discuss future pavement maintenance needs and to ensure alignment with the capabilities of the maintenance staff and equipment. He will compile pavement specific specifications during the civil design phase and author necessary supplemental specifications. Mahmoud will work closely with James, NCE’s lead for pavement evaluation and materials. Mahmoud has San Marino engineering experience with similar project scopes. He provides engineering and design support on complex pavement design projects. Mahmoud regularly develops detailed pavement design reports and memos identifying cost-effective pavement rehabilitation solutions.

Cindy Nguyen, EIT, serving as NCE’s Staff Engineer, will provide comprehensive civil design support including the preparation of plans, specifications, and estimates, and utility coordination. It will be Cindy’s responsibility to assist with technical engineering matters including the collection of basemap field data and ADA curb ramp inspections. Cindy has engineering experience with similar project scopes.

She provides engineering and design support on complex civil design projects. She is highly proficient in using Civil 3D and regularly assists key civil engineers with the preparation of PS&E.

Timothy Lee, EIT, serving as NCE’s Staff Engineer, will provide comprehensive civil design support including the preparation of plans, specifications, and estimates, and utility coordination. It will be Timothy’s responsibility to assist with technical engineering matters including the collection of basemap field data and ADA curb ramp inspections. Timothy has San Marino engineering experience with similar project scopes. He provides engineering and design support on complex civil projects. He is highly proficient in using AutoCAD and regularly assists key civil engineers with the preparation of PS&E.

Capacity and Available Resources
Based on our existing workload and projections, the NCE team is capable of seamlessly integrating the City of San Marino project into our company future work plans. NCE’s Project Manager, Jim Bui, PE, has the demonstrated ability to manage multiple complex assignments and he is supported by a highly qualified group of personnel who have managed the planning, design and construction activities for several critical projects simultaneously. The strength of our key personnel is demonstrated by their desire to continue to maintain San Marino’s distinguished nature and unique residential character. This team has a local presence that can provide additional resources and expertise and NCE’s staff can respond quickly to ensure your expectations for quality, budget and schedule are achieved.

Key Personnel Workload
The table below summarizes the current work commitments of NCE’s key personnel proposed for this project.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 11
Key Staff and Project Role Current Commitments % Committed % Available Jim Bui, PE
Project Manager
Central Avenue at I-80 Local Roads Improvement
Project - Final PS&E, SF Bay Trail at Pt Molate -
Construction Support, San Marino FY 24-25 CDBG
Curb Ramp Project – Construction Support, Redondo
Beach FY 2023 – Final PS&E, Santa Maria – Active
Santa Maria Safe Routes to School Project PA&ED
Phase
50% 50%
Vivek Jha, MS, PE
Principal
ROW Asset Inventory for County of San Diego,
Culvert Inventory for County of San Diego, PMP
Update for County of San Diego, City of Yorba Linda,
City of Seal Beach
75% 25%
Franz Haidinger, PE
Civil QA/QC Manager
Berkeley Water Transportation Pier Ferry, and
QA/QC review for various civil design projects 80% 20%
James Signore, PhD, PE
Pavement QA/QC Manager
Caltrans Pavement Engineering and Material Testing,
Alameda Pavement Design, and Richmond Pavement
Design
80% 20%
Patricia Oelkers
Civil Design Lead
Yorba Linda Annual Pavement Preservation Project
(Zone 7B), Design Services During Construction San
Marino CDBG Ramp Project, Valley View Avenue
Pavement Rehabilitation - Construction Support
50% 50%
Mahmoud Samara, EIT
Pavement Engineer Lead
Yorba Linda Annual Pavement Preservation Project
(Zone 7B, Valley View Avenue Pavement
Rehabilitation - Construction Support, Pavement
Design Support and PMP Update for City of San
Bernadino, Wildomar, and Pismo Beach
50% 50%
NCE provides and commits qualified personnel from start to finish for our projects, and we will certainly do so for the FY 2025-26 Street Rehabilitation project. Currently, the personnel listed serve in various roles for other projects. For those smaller commitments which may overlap with the start of the project, NCE can readily adjust our personnel assignments to ensure we meet our commitments. We assure the City of San Marino the personnel proposed are available and dedicated to the successful completion of this project! NCE will not make changes to the key personnel without prior approval by the City.

Resumes
Resumes on the following pages of our proposed project team members are provided for additional information regarding their qualifications and relevant experience in a similar role; and this NCE team has worked together on many local projects.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 12
Jim Bui, PE
Project Manager
Jim Bui is a licensed California Civil Engineer with over 12 years extensive transportation experience and serves as the Project Manager and/or Technical Lead on a variety of Public Works and Capital Improvement Projects that focus on transportation design for NCE’s Southern California region. He has expertise with civil and pavement design, Complete Streets, ADA compliance, bicycle and pedestrian safety improvement projects, and trails on municipal transportation infrastructure. His experience includes managing numerous citywide paving projects in California, many involving ADA compliance for curb ramps, pavement regrading, pavement recycling, as well as intersection design. Jim has led complex civil and pavement design-related tasks and has worked closely with NCE personnel and specialty subconsultants on these projects.

Jim serves as the Project Manager for the NCE team responsible for managing the City of San Marino's FY24-25 CDBG Curb Ramp Project and FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
Project Manager. Since 2015, NCE has been providing the city with both Pavement Management Program (PMP) and pavement evaluation and design services. Starting 2020, the city selected NCE to provide integrated design services, including PMP, pavement evaluation and design, and preparation of PS&E packages. Through its integrated design approach, NCE has helped the City improve its network PCI by 7 points, from a PCI of 65 in 2018 to a PCI of 72 in 2022, over a period of 4 years. This was achieved by creating a focused, multiyear plan that met the city's needs and optimized its capital improvement program budget.

Jim managed several projects with the City, including pavement management, standalone CDBG curb ramp projects, and various cycles of annual roadway pavement rehabilitation, increasing the City’s PCI and improving accessibility across the City.

FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the City’s annual road rehabilitation and reconstruction PS&E program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. We focused on sustainable treatments pavement for reconstruction candidates and cost saving measures, and cost saving re-use and protection of Macadam road base allowing for additional streets to be paved. Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance.

FY 2020 & 2021 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the City’s annual road rehabilitation and reconstruction PS&E program totaling nearly $5.8 million and about 66 street sections. This also included the identification of hundreds of curb and gutter repairs. A comprehensive pavement design was conducted, including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing.

FY 2024-2025 CDBG Curb Ramp Project: NCE prepared the civil design for the City’s CDBG Curb Ramp Project including 19 curb ramps. The design evaluated ADA compliance at corners, recommended curb ramp installation or retrofitting, and also included required intersection striping updates to match the proposed curb ramps.

Education
BS, Civil Engineering, University of
California, Irvine, 2013
Member Tau Beta Pi, Chi Epsilon
Registrations and Certifications
Professional Engineer – Civil, CA
#86467
Affiliations
American Society of Civil Engineers
American Public Works Association
Joined NCE
2013
Total Years of Experience
12 years
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 13
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Project Manager. Jim used his extensive experience with annual roadway rehabilitation projects to manage the implementation of the PMP work plan into discrete projects and provide the appropriate pavement treatments, including slurry seals, cape seals, hot mix asphalt, and asphalt rubber hot mix paving for numerous roadway segments. He also managed the design of various standalone curb ramp projects, focusing on improvements to local schools and parks. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Project Manager. Jim managed the street rehabilitation, ADA curb ramp upgrades, and comprehensive regrading for various streets, including the implementation of innovative pavement maintenance alternatives to bridge an anticipated shortfall in construction funding for various streets. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing pavement to determine feasible rehabilitation alternatives. We also designed new curb and gutter systems along the entirety of every street due to aging concrete infrastructure and insufficient drainage capacity, totaling over $3.5 million in curb and gutter construction alone. Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The total project cost is nearly $8.9 million.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Civil Design Project Manager. Jim managed the integrated design of numerous roadway rehabilitation streets improvements including the development of bicycle and pedestrian enhancements, as well as landscaping and irrigation design. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs. Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop projectspecific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 14
Vivek Jha, MS, PE
Client Manager
Vivek Jha is an experienced Client/Project Manager and serves as an Associate/ Southern California Operations Manager at NCE. He brings over 14 years of extensive experience in the pavement and asset management field with expertise in pavement design and evaluation, rehabilitation and maintenance, and pavement and asset management. He is also adept at managing the entire project life cycle including developing and maintaining the project schedule, controlling project cost, tracking, and documenting variance, developing technical reports, QA/QC of other reports and data, in addition to leading stakeholder meetings.

Vivek also has extensive experience with PAVER™, StreetSaver®, Coring, dynamic cone penetrometer, GPR, and FWD. Since joining NCE in 2022, Vivek has overseen, managed, and/or worked on complex asset/pavement management and design projects for numerous public agencies across Southern California.

Vivek serves as the Client Manager for the NCE team responsible for overseeing the City of San Marino's FY22-23 Streets Rehabilitation Project.

Representative Projects
2023-2024 Street Rehabilitation Program and Pavement Management Services City of San Marino, CA
Client Manager and Pavement Engineer. Vivek is serving as Project Manager responsible for assisting the City in updating their PMS update, which will be used by the City to select the streets for the next annual rehabilitation project. FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base.

Through the selective re-use and protection of existing macadam base we were able to extend the City’s pavement funding and successfully add additional street segments for paving. Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets including related driveway apron repairs. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance. Construction plans were prepared with a vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE provided newer 2021 Greenbook technical specifications, updating the City’s 2018-based specifications.

FY 2020 & 2021 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for the City’s annual road rehabilitation program totaling nearly $5.8 million and about 66 street sections. This also included the identification of hundreds of curbs and gutter repairs. A comprehensive pavement design was conducted, including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing.

Education
MS, Civil Engineering, Rowan
University, 2009
BS, Civil Engineering, Sardar Patel
College of Engineering, Mumbai,
India, 2007
Registrations and Certifications
Professional Engineer – Civil, MD
#52713
HMA Plant Technologist,
Superpave Levels 1 & 2
HMA Construction Technologist
Affiliations
Advisory Board Member, CREATEs
ACRP Panel Member
Automated Pavement Condition
Survey Practices at Airports
Joined NCE
2022
Total Years of Experience
14 years
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 15
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Client Manager. Vivek played a vital role in the City’s 2022 update of their PMP, overseeing a network comprising 145 centerline miles and 1,014 pavement segments. He was responsible for analyzing and ensuring the quality of pavement distress data, updating maintenance and rehabilitation decision trees, revising treatment unit costs, and developing budget scenarios and executive summary reports. Since 2014, our work with the City of Diamond Bar has exemplified how pavement management partnerships can evolve into full-service infrastructure delivery. Beginning with traditional PMP updates across their 145-mile network, we successfully guided their transition from PAVER™ to StreetSaver® while completing comprehensive condition assessments. Our proven planning capabilities naturally led to our current threeyear PS&E contract, where we're now delivering $10.2M in actual roadway improvements—from residential maintenance to arterial rehabilitation—demonstrating the complete project lifecycle expertise that clients value most.

The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Client Manager. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane (ARAM) interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing pavement to determine feasible rehabilitation alternatives, including whether the existing macadam underneath the asphalt pavement could be preserved or removed, marked pavement base repairs, and design numerous curb ramps and driveway aprons. We also designed new curb and gutter systems along the entirety of every street due to aging concrete infrastructure and insufficient drainage capacity, totaling over $3.5 million in curb and gutter construction alone. Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The total project cost is nearly $8.9 million.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 16
Franz Haidinger, PE
Civil Quality Assurance and Quality Control (QA/QC) Manager Franz Haidinger is a licensed California Civil Engineer and is a Principal and Chief Engineer at NCE responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement projects in addition to implementing sustainable technologies. He specializes in pavement and roadway design, pavement rehabilitation projects, Complete Streets, sustainable pavement technologies, and low-impact development features. Franz also provides QA/QC, develops engineering standards for NCE and oversees the firm’s quality assurance program, critically reviews for constructability, and focuses on making construction documents practical and clear for bidding. His clients value his ability to understand their needs, evaluate alternatives and determine the most appropriate solutions.

Franz serves as the QA/QC Manager for Civil Engineering on the NCE team responsible for implementing NCE’s quality assurance and quality control management program for the City of San Marino’s FY24-25 CDBG Curb Ramp Project and FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
QA/QC Manager. FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base. Through the selective re-use and protection of existing macadam base we were able to extend the City’s pavement funding and successfully add additional street segments for paving. Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets including related driveway apron repairs. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance. Construction plans were prepared with a vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE provided newer 2021 Greenbook technical specifications, updating the City’s 2018-based specifications.

Education
DI (Diplom-Ingenieur), Civil
Engineering, University of Natural
Resources and Life Sciences,
Vienna, Austria (Equivalent of a
MS, Civil Engineering), 1997
Registrations and Certifications
Professional Engineer – Civil
CA #64725
Professional Engineer – Civil
NV #19430
Troxler Nuclear Testing Equipment
Certification #079039
Affiliations
American Society of Civil Engineers
American Public Works Association
Joined NCE
2004
Total Years of Experience
27 years
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 17
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
QA/QC Manager. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones.

Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
QA/QC Manager. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs. Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

Yellow Brick Road Complete Streets
City of Richmond, CA
QA/QC Manager/Lead Civil Engineer. The Yellow Brick Road Complete Streets Project proposes to address key community-identified barriers, issues, and opportunities in the community in order to design and implement Complete Streets improvements along roadways in the community-identified Yellow Brick Road network. The routes will connect the key assets in the neighborhood, including local elementary schools, parks, and transit. Improvements include Class II bicycle facilities, extended sidewalks, decorative crosswalks, pedestrian and bicycle wayfinding signs, pedestrian-scale lighting, landscaping, curb extensions, roundabouts and traffic circles, ADA curb ramps, speed tables, raised intersections and crosswalks, rectangular rapid flashing beacons, median refuges, back-in angled parking, green painted bicycle lanes, landscaped median refuges, and trail crossings. In addition, innovative design elements include raised crosswalks and intersections as traffic-calming measures and a HAWK (High-Intensity Activated CrossWalK) beacon at an intersection with heavy vehicle and pedestrian interactions where a traditional signal cannot be installed.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 18
James Signore, PhD, PE
Pavement Quality Assurance and Quality Control (QA/QC) Manager James Signore, PhD, PE, specializes in pavement design and evaluation, rehabilitation and maintenance, materials assessment, and training. He has experience in designing pavements for many local agencies, the California Department of Transportation, and for heavy vehicle loading applications at airfields and ports. He has spent years researching all types of pavement materials, having directed a state-of-the-art American Association of State Highway and Transportation Officials Materials Reference Laboratory-certified and Superpave mix design-equipped research laboratory. He is well-versed in state and local pavement practices and specifications.

James serves as the QA/QC Manager for Pavement Engineering on the NCE team responsible for implementing NCE’s quality assurance and quality control management for the City of San Marino’s FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
Pavement QA/QC Manager and Flexible Pavement Design. James provided flexible pavement design and quality assurance/quality control. FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base.

Education
PhD, Civil Engineering, University of
Illinois, Urbana-Champaign, 1998
MS, Civil Engineering, University of
Illinois, Urbana-Champaign, 1994
Registrations and Certifications
Professional Engineer – Civil, CA
#62647
Affiliations
Member Transportation Research
Board Committee AFD70,
Pavement Rehabilitation
Member Transportation Research
Board Committee AFD70-1,
Pavement Interlayer Systems
Former Member Federal Aviation
Administration Pavement Technical
Working Group
Joined NCE
2014 plus 1999-2001
Total Years of Experience
27 years
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 19
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Pavement Design QA/QC Manager. James provided pavement design guidance and quality assurance/quality control review. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Pavement QA/QC Manager and Pavement Design Lead. James served as the pavement design leader and quality assurance/quality control reviewer. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multiyear work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs. Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across

5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 20
Patricia Oelkers
Civil Engineering Lead
Patricia Oelkers began her engineering career as a Staff Engineer at NCE and provides engineering and design support on civil engineering projects, including roadway rehabilitation and reconstruction, ADA curb ramp design, pedestrian safety improvement, on-street bicycle facilities, and shared-use trails. She has experience in AutoCAD Civil 3D for roadway regrading and realignment. She assists in the preparation of plans and estimates and conducts site visits for proposed design improvements.

Patricia serves as the Staff Engineer for the NCE team supporting key engineering personnel for the City of San Marino's FY24-25 CDBG Curb Ramp Project and FY22-23 Streets Rehabilitation Project.

Representative Projects
2024 Street Rehabilitation Program
City of San Marino, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., curb and gutter, cross gutter, and curb ramps) in the field, preparing improvement plans and pavement cross-section details, and assisting with the engineer’s cost estimate for the design.

FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base. Through the selective re-use and protection of existing macadam base we were able to extend the City’s pavement funding and successfully add additional street segments for paving. Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance. Construction plans were prepared with a vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE provided newer 2021 Greenbook technical specifications, updating the City’s 2018-based specifications.

Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., curb and gutter, cross gutter, and curb ramps) in the field, preparing improvement and striping plans, and assisting with the engineer’s cost estimate for the design. In addition, Patricia is also assisting in the data gathering and design of the curb ramps package. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance Education
BS, Civil Engineering, California
State University Polytechnic,
Pomona, 2022
Joined NCE
2022
Total Years of Experience
3 years
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 21
zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., driveways, sidewalks, cross gutters) in the field and translating them into the plans. She's also creating striping plans and assisting with the engineer’s cost estimate. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane (ARAM) interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing pavement to determine feasible rehabilitation alternatives, including whether the existing macadam underneath the asphalt pavement could be preserved or removed, marked pavement base repairs, and design numerous curb ramps and driveway aprons. We also designed new curb and gutter systems along the entirety of every street due to aging concrete infrastructure and insufficient drainage capacity, totaling over $3.5 million in curb and gutter construction alone. Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The total project cost is nearly $8.9 million.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Staff Engineer. Patricia is responsible for coordinating data collection efforts and collecting curb ramp data to design ADA-compliant curb ramps. She's also creating improvement plans and striping plans, the engineer's cost estimate, and the template and payment items for technical specifications. She is also assisting with the design and 3D grading of multiple bulb-outs. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs. Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 22
Mahmoud Samara, EIT
Pavement Design Engineer Lead
Mahmoud Samar, EIT, began his engineering career as a Project Engineer specializing in pavements at NCE. He has extensive experience in a range of projects, including civil design, pavement design and evaluation, rehabilitation and maintenance, as well as asset and pavement management. Mahmoud has expertise in laboratory performance characterization of flexible pavement materials, pavement management systems, life cycle cost analysis of pavement structures, non-destructive testing, falling weight deflectometer (FWD) assessments, and flexible pavement design. He has proficiency in PMS software such as StreetSaver® and PAVER™. Mahmoud has also authored several publications and has delivered presentations on the “performance of asphalt binders” at annual meetings of the Transportation Research Board (TRB).

Mahmoud serves as the Pavement Engineer for the NCE team supporting key engineering personnel for the City of San Marino's FY22-23 Streets Rehabilitation Project.

Representative Projects
FY 2022/23 to FY 2023/24 Street Rehabilitation Programs and PMS City of San Marino, CA
Pavement Engineer. Mahmoud was responsible for conducting pavement condition surveys, performing pavement coring and laboratory analysis, developing pavement design and rehabilitation recommendations, and preparing technical specifications for the project.

Education
MS, Civil and Environmental
Engineering, Rowan University,
Glassboro, New Jersey, 2022
BS, Civil Engineering/Highway and
Bridges Engineering, Al-Balqa
Applied University, Salt, Jordan,
2017
Registrations and Certifications
Engineer-in-Training – CA #181889
OCTA Pavement Inspector
Prequalification
Affiliations
Associate member with the
American Society of Civil Engineers
Student Member in Academy of
Pavement Science and Engineering
Friend of Transportation Research
Board committee AKM20
Member in Transportation
Research Board Young Members
Subcommittee
Joined NCE
2022
Total Years of Experience
3 years
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 23
Street Rehabilitation and ADA Curb Ramp Improvement and Pavement Management City of Diamond Bar, CA
Pavement Engineer. Mahmoud conducted pavement condition surveys and performed budgetary analysis. The City has approximately 145 centerline miles divided into seven maintenance zones. Beginning in Spring 2023, NCE was contracted for three years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to three maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all three CDBG curb ramp PS&E projects.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Pavement Engineer. Mahmoud was responsible for conducting pavement design, pavement coring, developing pavement rehabilitation recommendations, and preparing the pavement technical specifications for the project. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs.

Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Pavement Engineer. Mahmoud was responsible for conducting pavement condition surveys, performing pavement coring and laboratory analysis, developing pavement design using the Caltrans Highway Design Manual, preparing rehabilitation recommendations, and drafting technical specifications for the project. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane (ARAM) interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing pavement to determine feasible rehabilitation alternatives. We also designed new curb and gutter systems along the entirety of every street due to aging concrete infrastructure and insufficient drainage capacity, totaling over $3.5 million in curb and gutter construction alone.

Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The total project cost is nearly $8.9 million.

Relevant Experience
NCE has had the privilege to work with many cities and counties throughout California, including San Marino. The following pages provide project examples that NCE and NCE personnel has successfully delivered to our clients within the City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 24
last five years. These projects further demonstrate our civil and pavement design experience and capabilities that we can provide to the City. In addition, the individual and agency references provided with each project example will allow the City to verify NCE’s experience and the level of satisfaction of our clients. Proposed personnel are noted in each example.

City of San Marino | Street Rehabilitation Program and Pavement Management System Update Services

Client Reference:

Amber Shah, PE
Director of Public Works
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
Phone: (626) 300-0787
Email: [email protected]
Project Dates:
2002 to Present (PMP)
2018 to Present (Civil Engineering
Design)
Since 2015, NCE has been providing the city with both Pavement Management Program (PMP) and pavement evaluation and design services.

Starting 2020, the city selected NCE to provide integrated design services, including PMP, pavement evaluation and design, and preparation of PS&E packages. Through its integrated design approach, NCE has helped the City improve its network PCI by 7 points, from a PCI of 65 in 2018 to a PCI of 72 in 2022, over a period of 4 years. This was achieved by creating a focused, multi-year plan that met the city's needs and optimized its capital improvement program budget.

FY 2022 & FY 2023 Annual Street Rehabilitation Program Project Description: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base.

FY 2020 & 2021 Annual Street Rehabilitation Program Project Description:

NCE prepared the civil and pavement design plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for the City’s annual road rehabilitation program totaling nearly $5.8 million and about 66 street sections. This also included the identification of hundreds of curbs and gutter repairs. A comprehensive pavement design was conducted, including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing .

Project Outcome: NCE Key Personnel: Vivek Jha (PMS Project Manager and Pavement Engineer), Jim Bui (Project Manager), Franz Haidinger (Civil Quality Assurance/Quality Control [QA/QC] Manager), James Signore (Pavement QA/QC Manager and Flexible Pavement Design), Patricia Oelkers (Staff Engineer), and Mahmoud Samara (Pavement Engineer).

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 25
City of Alhambra | Professional Design and Construction Management Services for FY 23-24 Street Rehabilitation Client Reference:

Robert Bias
PW Engineering Technician
City of Alhambra
111 South First Street
Alhambra, CA 81801
Phone: (626) 308-4881
Email: [email protected]
Project Dates:
2023 to Present
Project Description: NCE completed the civil and pavement design for the City's annual roadway maintenance and rehabilitation projects and is currently providing construction support services. The project covered $3.1 million in improvements across 20 streets segments, approximately 3.6 miles of residential streets. NCE staff collected data on curb and gutter damage to address drainage problems, pavement cross
slopes, existing utility covers, and base repairs.

The project included pavement treatments
ranging from shallow overlays with Asphalt
Rubber Hot-Mix to full-depth reconstructions,
over 7,000 linear feet of curb and gutter repairs,
the replacement of 73 driveways, the design of
18 new ADA-compliant curb ramps, and the
design of 44 retrofit ADA-compliant curb ramps.

NCE Key Personnel: Vivek Jha (Client Manager),
Jim Bui (Project Manager), Franz Haidinger
(QA/QC Manager), Patricia Oelkers (Staff
Engineer), and Joseph DeLeon (Senior Field
Technician).

City of Diamond Bar | Street Rehabilitation and ADA Curb Ramp Improvement Client Reference:

Christian Malpica
Associate Engineer
City of Diamond Bar PWD
21810 Copley Drive
Diamond Bar, CA 91765
Phone: (909) 839-7042
Email: (directly Below)
[email protected]
Project Dates:
2018 to 2025
Project Description: The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones.

As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping.

For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way.

Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects benefiting various neighborhoods and schools throughout the City.

NCE Key Personnel: Vivek Jha (Client Manager and Pavement Design Lead), Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Patricia Oelkers (Staff Engineer), and Joseph DeLeon (Senior Field Technician).

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 26
City of Glendale | Maintenance District 6 Phase II Rehabilitation Client Reference:

Rustom Tavitian, MS, PE
Civil Engineer II
City of Glendale
633 E Broadway Room 205
Glendale, CA 91206
Phone: (818) 937-8326
Email: [email protected]
Project Dates:
2023 to Present
Project Description: NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane (ARAM) interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing
pavement to determine feasible rehabilitation
alternatives, including whether the existing
macadam underneath the asphalt pavement
could be preserved or removed, marked
pavement base repairs, and design numerous
curb ramps and driveway aprons. We also
designed new curb and gutter systems along
the entirety of every street due to aging
concrete infrastructure and insufficient
drainage capacity, totaling over $3.5 million in curb and gutter construction alone. Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The estimated project cost is nearly $8.9 million.

NCE Key Personnel: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Pedro Sanchez (Civil Design Lead), Patricia Oelkers (Staff Engineer), and Joseph DeLeon (Senior Field Technician).

City of Redondo Beach | Pavement Evaluation/Design and Street Rehabilitation Projects Client Reference:

Daniel Gruezo, PE,
Civil Engineer
City of Redondo Beach
415 Diamond Street
Redondo Beach, CA 90277
Phone: (310) 697-4661
Email: [email protected]
Project Dates:
2017 to Present
Project Description: NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26– 2027/28) to save the City approximately $1.5 million in overall project costs.

5.9 centerline miles.

NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications.

NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 27
NCE Key Personnel: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger (Civil QA/QC Manager), James Signore (Pavement QA/QC Manager and Pavement Design Lead), Patricia Oelkers (Staff Engineer), Mahmoud Samara (Pavement Engineer), Joseph DeLeon (Engineering Technician) Substitution of Personnel
NCE understands substitution of personnel named in the proposal during the proposal process or during performance of the services shall require City’s written approval. NCE will submit a written request for the substitution, including the reason for the requested substitution and a detailed resume for the new proposed person demonstrating that he or she meets the minimum requirements for the position. NCE also understands failure to obtain City’s approval of substituted personnel within 15 days of the effective date of the substitution will result in financial penalties to be specified in the Professional Services Agreement.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 28
Client References
NCE has had the privilege to work with many cities and counties in Southern California, including San Marino. The individual and agency references outlined below will enable the City to verify the experience of NCE and its key personnel in successfully delivering related services on comparable projects over the past three (3) years, with scopes pertinent to San Marino. These references represent repeat clients, which attests to their satisfaction with NCE's work products.

NCE
Reference 1: City of Redondo Beach
Agency: City of Redondo Beach Public Works Department
Contact Name: Daniel Gruezo, PE, Civil Engineer
Address: 415 Diamond Street, Redondo Beach, CA 90277
Phone: (310) 697-4661
Email: [email protected]
Services: ADA Curb Ramp Design, PMP/Asset Inventory Update, Pavement Evaluation and Design, and Street Rehabilitation Projects
Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Patricia Oelkers, Pavement Design – Mahmoud Samara, Field Technician – Joseph DeLeon
Reference 2: City of Diamond Bar
Agency: City of Diamond Bar Public Works Department
Contact Name: Christian Malpica, Associate Engineer
Address: 21810 Copley Drive, Diamond Bar, CA 91765
Phone: (909) 839-7042
Email: [email protected]
Services: Street Rehabilitation and ADA Curb Ramp Improvement and Pavement Management Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Patricia Oelkers, Pavement Design – Mahmoud Samara, Field Technician – Joseph DeLeon
Reference 3: City of Glendale
Agency: City of Glendale Public Works Department
Contact: Rustom Tavitian, MS, PE, Civil Engineer II
Address: 633 E Broadway Room 205, Glendale, CA 91206
Phone: (818) 937-8326
Email: [email protected]
Services: PS&E for the Maintenance District 6 Phase II Rehabilitation Project including ADA Curb Ramp Design
Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Patricia Oelkers, Pavement Design – Mahmoud Samara, Field Technician – Joseph DeLeon

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 29
Proposed Approach
Based on the City’s RFP and our preliminary site visit, NCE understands the City is seeking a consultant to provide professional civil engineering and pavement engineering services for the FY 2025-26 Street Rehabilitation Project. Based on the City-provided map and street list, this project includes up to 22 street segments covering approximately 2.58 miles. The pavement is generally in “Poor” condition and many of the sections appear suitable for pavement rehabilitation including mill and thick overlays with base repairs or surface reconstructions.

During the Preliminary Design Stage NCE’s pavement engineers will perform a detailed visual pavement condition survey of each street section based on visible distresses and holistic condition of the roadway that goes beyond the typical PCI evaluation and focuses on underlying causes for pavement deterioration. The visual pavement investigation will be summarized in tabular form for the City’s review and approval prior to beginning work on the detailed PS&E. This will be used, in collaboration with the City, to optimize the crucial maintenance resources to provide the most cost-effective pavement treatments.

Based on our experience working with the City of San Marino and other local agencies, the streets often have thin pavement sections without aggregate base and are constructed as either AC directly on native subgrade or on Macadam base. Additionally, the thickness of the pavement structure is often inconsistent making generalized pavement design based on assumed structural capacity and needs challenging. Coring will be able to collect the needed pavement core samples and subgrade samples to properly characterize the existing structural sections and subgrade materials for design.

This will help provide more accurate pavement analysis and minimize costly change orders during construction without blindly overdesigning.

Prior to the development of the 60% plans, NCE will present the preliminary findings of our pavement investigation, including alternatives for the City’s input to guide the overall rehabilitation program. This will also allow our integrated pavement and civil design team to suggest revisions to our scope and approach, including possible revisions to the paving limits or, if necessary, the addition or removal of entire street segments to better meet the City’s budgetary constraints.

We’re able to provide this detailed cost analysis based on years of experience developing similar street preservation programs and understanding the associated cost implications of ADA curb ramp repairs and other roadway construction elements prior to the formal plans development. Providing this high-level summary before producing 60% plans allows us to avoid unnecessary revisions to the street list after development of the 60% plans, helping lead to smoother, more efficient, and cost-effective PS&E development.

While our pavement team is investigating the roadway pavement needs, our civil design team will prepare the project basemap beginning with available aerial imagery and confirmation of concrete flatwork repair or replacement needs during our data collection site walk. The PCC flatwork inspections will encompass the entire corridor including identification of severely damaged and uplifted curb and gutter causing drainage problems and the development of corner curb ramp improvements and driveway aprons per Caltrans Standards or City standards. During our proposal review we noted up to 48 curb corner ramp locations likely requiring ADA upgrades. These 48 locations will be designed utilizing field-collected measurements to determine standard plan curb ramps following City standards. NCE will also develop detailed 1” = 5’ scale or similar curb ramp layout details and annotation for up to 5 locations that may be nonstandard plan curb ramps due to existing conditions.

Once we’ve confirmed the required pavement rehabilitation treatments, paving limits, ADA upgrades, and concrete repairs, NCE will continue with the Preliminary Design to develop the various 60% and 90% roadway improvement plan sheets and striping improvement sheets. We will also develop relevant cost estimation for bid items and technical specifications utilizing the City’s boilerplate specifications as a template. After working with the City through each milestone, we’ll ultimately provide the City with the Final Plans in the Final Design Stage.

Despite well-thought-out PS&Es, there may always exist unknown field conditions and questions that arise during construction. NCE stands by our pavement engineering designs and will be available to the City to provide design services during bidding and construction. One such service is helping City staff re-mark base repairs with the Contractor to avoid potential misunderstanding and costly overruns during the construction of base repairs.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 30
Assumptions: As the project focuses primarily on pavement rehabilitation, we assume:
 City to provide all available utility data, as-builts, and relevant design standards.  Road rehabilitation, including curb ramps, can be designed within the existing City right-of-way (ROW).  No major re-grading and drainage re-design or drainage analysis is required, which will require topographic surveying.
 No permits are anticipated beyond a no-fee City encroachment permit for optional coring work.  No anticipated geometric alterations to intersections or lane reconfigurations.  Striping and markings will be replaced in “like-kind”. No signage plans are required.  No utility relocation design.

Scope of Services
Task 1: Project Management and Meetings
NCE’s Project Manager, Jim Bui, PE, will serve as the City’s single point of contact and will have primary responsibility for coordinating the efforts of the project team. Specific project management tasks to be conducted by Jim include monthly budgeting, invoicing, scheduling, and general project administration. Jim will arrange a kick-off meeting with the City to initiate the work. The objectives of the kick-off meeting will be:
 Review the scope of work.
 Establish paths of communication.
 Review project schedule and critical milestones.
 Review project requirements, including design objectives, budget, constraints, and criteria. The City’s requirements will be further defined during the meeting.  Review and discuss the pertinent City standards, provisions, and practices.  Review City Standard Design Criteria and latest City-adopted formats.  Request background information
 Obtain electronic file of the City’s cover sheet template, title block, and CAD Standards.

Whether a simple preventative maintenance project or a complex reconstruction project, it is critical to establish effective lines of communication with, and coordination among, the various stakeholders from the start to deliver a high-quality project within budget and on schedule. At the kick-off meeting, key deliverables for each Task and the Project Schedule will be reviewed and adjusted accordingly to meet City needs.

The following meetings are included in the scope: kick-off/preliminary meeting (1 hour) and 4 monthly virtual progress meetings (1 hour). The purpose of these meetings will be to identify and resolve design issues that may surface, present design alternatives and recommendations, and continue coordination with project stakeholders, as necessary.

Deliverables
 Kick-Off meeting and monthly progress meeting agendas and minutes.

Task 2: Utility Coordination

2.A: Utility “A” Letters
NCE will coordinate with utility agencies early in the design process of the street rehabilitation project to help avoid potential construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item to keep utility providers informed about the project and schedule to allow for proper notification and planning should utility providers have planned maintenance projects within the subject street sections and/or need to lower/adjust their utilities to accommodate street rehabilitation. As this is a pavement rehabilitation project, we assume there will not be a need for utility relocations.

NCE will utilize a City-provided utility contact list and prepare a Utility “A Letter” on City letterhead for City distribution.

Working with other agencies, we have observed that utility letters receive more prompt attention when distributed by a City. This can also help avoid utility agencies assessing additional mapping and reproduction costs, thus resulting in cost- City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 31
effective utility coordination. NCE will then track the progress of inbound and outbound responses in a utility tracking matrix. NCE will coordinate with the City so that the early notification following our revised treatment recommendation list from Task 3 will allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area and/or assess their utilities and the possible need to lower/adjust their facilities, which can take up to a year or longer.

In addition, it is assumed that all utility operators do not assess additional charges for working with a design consultant.

If utility operators assess any mapping or research charges for working with a design consultant, these utility operator charges will be included as additional expenses to the project.

Deliverables
 Utility Notification “A Letters” and Utility Contact Matrix.

2.B: Utility “B” Letters
After completion of the 90% or 100% draft Plans, NCE will also prepare a final Utility “B” Letter informing local utility operators of impending construction and moratorium requirements. Letters will be prepared and tracked similar to the Utility “A” letters.

Deliverables
 Utility Notification “B Letters” and Utility Contact Matrix.

2.C: Utility “C” Letters (Optional)
An Optional Utility “C Letter” may be prepared.

Deliverables
 Utility Notification “C Letters” and Utility Contact Matrix.

Task 3: Pavement Design

3.A: Pavement Condition Surveys
NCE will perform a detailed pavement condition survey of the subject street segments based on visually observable distresses. This condition survey will go beyond the typical PCI inspections conducted as part of the Pavement Management Program. In addition to noting the presence of load-related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions, and depression, NCE pavement designers will focus on underlying pavement concerns. This will provide NCE’s pavement engineers with preliminary pavement design information to be further refined with the aid of a focused pavement coring and subgrade laboratory testing program.

In addition, potential base repairs will be identified in the field. At a minimum, the prevailing type of distress, approximate location, and approximate size of repairs will be recorded. If requested, a minor field marking in white paint may be made at each location for future site review. These base repair surveys will be used in the preparation of approximate bid quantities and repair data presented on the engineering plans.

The results of our inspection will be summarized in tabular form by street segment, including proposed treatments and costs. If the pavement treatments require adjustment to fit within the City’s target construction budget, we can make early adjustments to the treatments or paving limits, saving valuable design efforts.

NCE will document localized base repairs using GPS equipment with a typical accuracy up to 2-5 feet. The collected data will be processed in GIS and delivered as a KMZ file, detailing the street name, address, and dimensions of each repair.

Our scope of work and condition surveys do not address issues including, but not limited to traffic, safety and road hazards, geometric issues, or short-term maintenance that should be performed (i.e., pothole repairs).

Deliverables
 Pavement Treatment Recommendations Table
 Base Repair Summary photo log (KMZ) with geotagged locations City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 32

3.B: Pavement Coring Program and Laboratory Testing
NCE will obtain pavement core samples to support the evaluation of potential subgrade deficiencies. Pavement coring will enable NCE to verify existing layer thicknesses, identify material types, and assess subgrade conditions. These findings are essential for developing accurate pavement designs and determining cost-effective and durable rehabilitation strategies. This information is critical for developing accurate pavement designs and selecting cost-effective and durable rehabilitation strategies. NCE will collect pavement cores at intervals of every 1,500 lane-feet, or a minimum of two cores per street segment, whichever is greater. In addition, NCE will collect at least one soil sample per street segment.

For the project we assume up to 27 core locations that we estimate will take up to 3 days to complete. Cores will be marked for utility clearance via DigAlert®. For each core sample, NCE will measure and record the thickness and material type of each layer encountered in the pavement structural section, including the presence of pavement reinforcing fabric or macadam base.

Bulk samples of subgrade will be obtained at locations in accordance with the stated key assumptions. For the project we assume up to 12 sets of lab tests. We will collect bulk samples of subgrade materials at the core locations for laboratory testing such as R-value, moisture content and Atterberg Limits determinations.

The core holes will penetrate through the pavement section and will then be backfilled with the excavated materials capped with asphalt concrete cold patch on asphalt streets. NCE will then compile the coring and laboratory data and append it to its pavement design memorandum. Each core sample will be logged and stored at NCE’s office and retained through the duration of the project including construction before they are disposed. Additionally, NCE will apply for and obtain a no-fee encroachment permit from the Client prior to starting the coring. In addition, NCE may conduct dynamic cone penetrometer (DCP) testing to estimate the thickness of the existing AB layer.

Temporary traffic control will be provided by a third-party vendor in accordance with the 2024 WATCH Manual. It is assumed that formal traffic control plans are not required, but may be provided for additional scope and fee if required.

Deliverables
 Pavement Coring Summary Table including coring logs, photos, and maps  Laboratory Testing Results
 Executed No-Fee Encroachment Permit

3.C: Pavement Design Report
A brief pavement design report summarizing the results of the condition surveys as well as the coring and laboratory testing results will be prepared for the City to aid in the proper selection of pavement repairs. It is assumed the City will provide NCE with relevant traffic information for each street segment including traffic index (TI) values. Using the TI information provided by the City, NCE will provide recommended pavement repairs including structural need of each street segment and required overlay thickness and mill depth, as well as surface reconstruction recommendations as needed. Construction-specific information such as subgrade preparation or over-excavation will also be provided as needed. In the case of encountered paving fabric or Macadam road base, additional construction-specific handling information will be provided.

The report may include recommendations including, but not limited to the following:
 Conventional HMA pavement overlays or mill and overlays.  Asphalt Rubber Hot Mix (ARHM) overlays or mill and overlays.  Surface Pavement Reconstruction.
 Full-width milling, micro-milling, and wedge grinding requirements.  Quantities and treatments of failed pavement sections (base repairs).

Deliverables
 Draft & Final Pavement Design Report including budgetary costs.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 33
Task 4: Plans, Specifications, and Cost Estimates (PS&E)

4.A: Design Data Gathering
Starting with the data collected under Task 3 for pavement design, additional relevant roadway geometric information will be collected for the development of pavement maintenance, rehabilitation and reconstruction plans. NCE’s field staff will utilize mobile data collectors to inventory relevant roadway design data such as street widths, pavement cross slopes, utility locations, concrete flatwork repairs, ADA curb ramp evaluation at intersection corners, and alley intersection evaluations.

NCE’s field staff will inventory required curb & gutter (C&G) repairs to address obvious drainage issues or shattered concrete, including marking repair locations in white paint for easy identification. Attributes may include the type and width of curb and gutter (as they vary across project streets), major distress, presence of existing failed repairs, tree-root related damage, and repair length. C&G repairs may include driveway aprons.

Intersection corners with sidewalk and no curb ramp or a curb ramp missing a detectable warning surface will be evaluated for key curb ramp layout information. As part of our preliminary proposal reconnaissance, we identified 48 non-complaint curb ramps. We assume that the curb ramps do not require detailed topographic surveying or field evaluation, no utility work beyond minor adjustment of frames and covers to grade and no larger intersection geometric design or analysis is required.

For each curb ramp corner NCE staff will collect key curb ramp layout information including the curb height on both sides of the proposed ramp location, existing sidewalk widths, prevailing sidewalk slope, and representative photographs. The presence of major utilities such as catch basins, traffic signals, and utility vaults or pull boxes will also be noted during our field evaluation. This basic inventory will be utilized by NCE to provide the City with curb ramp details including critical dimensions and the selection of possible types of ADA curb ramp replacement and quantity.

Surface visible utilities including manhole lids, pull boxes, valve boxes, traffic signal detector loops, and catch basins within the paving limits will be approximately located in the field using GIS methods through a combination of handheld GPS devices and aerial imagery. The collected data will be sufficient for the development of basic roadway layout plans.

Underground utility mapping such as utility potholing or ground penetrating radar (GPR) is not included.

4.B: 60% PS&E
Basemap P5reparation
NCE will utilize the field data collected under Task 4.A in conjunction with publicly available aerial imagery to develop a suitable project basemap for pavement preservation design, including ancillary concrete repairs and ADA curb ramp upgrades. The basemap will also depict surface visible utility features such as manholes and utility valves sufficient to call out for protection or adjustment during paving operations.

NCE will utilize a combination of publicly available Los Angeles County GIS parcel limits and GIS City limits to depict necessary ROW information for collaboration with stakeholders and aid in depicting paving limits. Based on our understanding of the pavement rehabilitation scope, no additional ROW is required for the design of the project. 60% PS&E
The 60% draft PS&E will incorporate the various data collection efforts and pavement design compiled as part of previous tasks. The 60% roadway plans will incorporate typical design elements including layout plans, striping plans, pavement treatments, base repairs (digouts), approximate GIS right-of-way parcel lines, wedge grinds, conform grind locations at intersecting side streets, concrete flatwork repairs, curb ramp layouts, driveway apron repairs, and limits of paving work.

Surface visible utility structures will be identified on the Plans for either adjustment or protection.

In general, concrete flatwork such as curb and gutter, sidewalk, and driveway aprons will only be depicted schematically based on approximate outlines utilizing publicly available aerial imagery. These layouts will be of sufficient accuracy to conduct concrete flatwork repairs.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 34
Curb ramps will be designed per Caltrans Standard Plans or similar City Standards only the approximate shape and relative size will be drawn on the Plans, with a callout for the relevant Standard Plan installation. For curb ramps that may be non-standard or have potential issues due to existing conditions, we have assumed 10% or up to 5 locations may require detailed plan layouts at a 1” = 5’ scale or similar.

The Plans will be prepared in AutoCAD Civil 3D 2024 format, or similar on 24” x 36” sheets, utilizing the City’s Title Block and CAD Template as agreed upon during Task 1 and drawn at a scale of 1” = 40” for improvement plans and striping plans. We assume the existing striping and signage present is currently adequate. We do not anticipate significant revisions to striping and will only design existing striping in like-kind according to the CA MUTCD with minor adjustment for the new curb ramp layouts.

Anticipated 60% Street Improvement Plan List
 (1) – Title Sheet with Location Map and Vicinity Map
 (1) – Notes, Legend, and Abbreviations Sheet
 (13) – Roadway Improvement Plans (1” = 40’)
 (13) – Striping Plans (1” = 40’)
 (1) – Curb Ramp Detail Layout Sheet for up to 5 locations (1” = 5’)  (1) – Construction Details
The Engineer’s Estimate of Probable Construction Cost will be prepared in MS Excel format using a Bid Item format and will be based on the most recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the design and construction of numerous similar projects in Southern California as well as the City’s previous Street Rehabilitation Project, we are confident in our ability to estimate the construction cost of the City’s project.

NCE assumes the city will provide boilerplate specifications suitable for the development of the roadway rehabilitation project in MS Word Format. NCE will provide revisions to the Special Provisions related to the specifications for materials or construction related to our bid items using the 2024 APWA Greenbook Specifications with select 2025 Caltrans Standard Specifications. NCE assumes the City will develop the “front-end” specifications including bid book and we will only be responsible for adding project-specific modifications and information.

Deliverables
 Electronic Deliverables - 60% draft plans (PDF), 60% draft Engineer’s Estimate of Probable Construction Cost (PDF), 60% Special Provisions (MS Word), and 60% draft General Provisions (MS Word)

4.C: 90% PS&E
The 60% PS&E will be revised to incorporate design review comments received from the City. NCE will meet with the City to review these comments, from which the Draft 90% PS&E will be prepared. NCE will further refine the design to a 90% level of design at this stage. This will include fine-tuning of improvement plans for the pavement rehabilitation of streets and additional detail development. The draft 90% PS&E will then be packaged and submitted similarly to the 60% PS&E, unless directed otherwise.

Deliverables
 Electronic Deliverables - 90% draft plans (PDF), 90% draft Engineer’s Estimate of Probable Construction Cost (PDF), 90% Special Provisions (MS Word), 90% draft General Provisions (MS Word), 60% Comment Resolution Matrix

4.D: Final PS&E
The 90% PS&E will be prepared to incorporate final design review comments received from the City. NCE will meet with the City to review these comments, from which the Final PS&E will be prepared. The Final PS&E will be finalized and sent to the City as a digital check set prior to printing. The final package will be stamped and signed by a registered professional engineer and packaged in a bid-ready format.

City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 35
Deliverables
 Electronic Deliverables - Final plans (PDF), Final Engineer’s Estimate of Probable Construction Cost (PDF), Final Special Provisions (MS Word), and Final General Provisions (MS Word) Task 5: Bidding and Construction Support

5.A: Bidding Support
NCE will be available to provide assistance during the advertisement and bidding period of the project. This will include attendance at the pre-bid meeting, preparation of verbal and written responses to questions received about the project design, and preparation of clarifications and exhibits to the PS&E that are deemed necessary. NCE can also assist the City in determining the responsiveness of bids received and with checking and tabulating bid results. We have included up to 12 hours of staff time for bidding support, and any effort beyond that will be on a time-and materials basis at an additional cost.

Deliverables
 Attend pre-bid meeting
 Prepare responses to questions received regarding project design  Prepare one (1) bid addendum as necessary
 Provide assistance with bid responsiveness (as needed)

5.B: Construction Support
We assume the project construction phase will be professionally managed by the City’s Construction Manager (CM) including the required inspection staff. At a minimum, the construction support services are anticipated to include attendance at the construction kick-off meeting, responding to contractor requests for information (assume up to 3 RFI’s) and providing recommendations for necessary changes to the construction documents due to unforeseen field conditions. Construction support will also include material submittal review for conformance with the NCE-developed Special Provisions.

For a typical roadway rehabilitation project, we anticipate the following material submittals to be reviewed by NCE:
 Tack Coat Submittal.
 Permanent and Temporary Paving Asphalt Concrete Mix Design.  PCC Slab Replacement Mix Design and Jointing Plan.
 C&G, Cross Gutter, Spandrel, Driveway Apron, and Curb Ramp PCC Mix Design.  ADA Detectable Warning Surface Submittal.
 Utility Frame and Cover or Manhole Adjustment PCC Mix Design.  Aggregate Base for Base Repairs.
 Permanent and Temporary Pavement Striping and Markings Submittal.

The limited number of hours (40 Total) to provide construction support services in the Fee Estimate is an estimate only.

The actual cost will be dependent on the City and Contractor and will be billed on a time and materials basis.

Deliverables
 Attend Construction Kickoff Meeting
 As-needed RFI responses (up to 3) and submittal review during construction.

5.C: As-Built Plans (Optional)
We assume the City’s CM will provide legible, consolidated as-built plan redlines for NCE to develop as a digital as-built of the project Plans. NCE will submit an electronic copy of the as-builts to the City in PDF format. We assume up to 14 hours to prepare as-built drawings. The actual cost will be dependent on the City and Contractor and will be billed on a time and materials basis.

Deliverables
 Digital as-built of the Plans (PDF) and CAD E-Transmittal City of San Marino
PS&E for FY 2025-26 Street Rehabilitation Project
Page | 36
Schedule
City of San Marino
PS&E for FY 2025-26 Street Rehabilitation Project
Page | 37
Financial Statements
NCE has uploaded our audited financial statements for the most recently completed three fiscal years as a separate file to the City’s e-Procurement Portal.

Claims and Litigation History
NCE does not have any current or pending litigation, nor has NCE been involved in any related litigation within the last five years, that may affect our ability to perform services. In addition, there have not been any claims or disciplinary action taken against NCE or any of NCE’s key personnel within the past five years.

Letter from Insurance Broker
NCE has uploaded a letter from our insurance broker attesting to our willingness to provide the required insurance coverages described in the Professional Services Agreement.

Professional Services Agreement
NCE has uploaded our proposed modifications to the Professional Services Agreement as a separate file to the City’s eProcurement Portal.

Proposal Authorization
NCE has confirmed the following statements on the City’s e-Procurement Portal:
 NCE is a Respondent to the Request for Qualifications / Request for Proposals of City for PS&E for FY 2025-26 Street Rehabilitation Project (“RFQ/RFP”) and possesses the legal authority to submit this Proposal.  NCE is authorized to conduct all negotiations for and legally bind the respondent in all matters relating to this proposal submittal.
 NCE has reviewed, understands, is able to comply with and agrees to be bound by the General Conditions Governing this RFP.
 NCE grants the City a right to conduct reference checks and reasonable investigation of all information provided by Respondent.
 NCE certifies that this Proposal is irrevocable until 120 days after its submission date.  NCE confirms that we have read and can satisfy all insurance requirements specified in this RFQ/RFP.

Discretionary Supplemental Materials
NCE has not included any explanation of relevancy of discretional supplementary materials required due to any other portion of this RFQ/RFP
Additional Information
NCE has uploaded to the City’s e-Procurement Portal sample layouts from engineering plans for the Cities of Diamond Bar and Redondo Beach as an example of projects similar to the FY2025-26 Street Rehabilitation Project.

Pricing Proposal
NCE has uploaded our Cost Proposal electronically, per the RFP, as a separate file to the City’s e-Procurement Portal.

Task Description
Project
Manager
Principal
Eng
QC/QA
Manager
Project
Eng I
Staff
Eng II
Staff
Eng I
Senior Field
Tech
Tech
Editor
Labor
Expenses Coring
Pavement
Lab Testing
Traffic
Control
Reimburseable
Expenses Total Cost
Rate $220 $300 $300 $180 $170 $160 $130 $110

1. Project Management and Meetings
A. Project Management and Meetings 16 4 48 4 $ 7,240 $ 200 $ 7,440 Sub-Total 16 4 0 4 8 0 0 4 $ - 7,240 $ - $ - $ 200 $ 7,440 $

2. Utility Coordination
A. Utility "A" Letter 2 8 24 2 $ 100 5,860 $ $ 5,960
B. Utility "B" Letter 2 6 16 1 $ 100 4,130 $ $ 4,230
C. Utility "C" Letter (Optional) 1 4 12 1 $ 50 2,930 $ $ 2,980 Sub-Total Without Optional 4 0 0 0 14 40 0 3 $ - 9,990 $ - $ - $ 200 $ 10,190 $ Sub-Total With Optional 5 0 0 0 18 52 0 4 $ - 12,920 $ - $ - $ 250 $ 13,170 $

3. Pavement Design
A. Pavement Condition Surveys 22 28 16 1 $ 300 8,750 $ $ 9,050 B. Pavement Coring and Laboratory Testing 22 6 8 32 1 $ 16,500 7,670 $ 10,824 $ 7,590 $ 500 $ $ 43,084 C. Pavement Design Report 2 2 12 41 $ 100 3,950 $ $ 4,050 D. Additional 1 Day Coring (Optional) 41 $ 5,500 630 $ 2,300 $ - $ $ 8,430 Sub-Total Without Optional 6 0 6 46 0 28 32 3 20,370 $ 16,500 $ 10,824 $ 7,590 $ 900 $ 56,184 $ Sub-Total With Optional 6 0 6 46 0 28 36 4 21,000 $ 22,000 $ 10,824 $ 9,890 $ 900 $ 64,614 $

4. Plans, Specifications & Estimates
A. Design Data Gathering 4 12 40 2 $ 500 9,540 $ $ 10,040 B. 60% Draft PS&E 40 4 16 24 120 160 6 $ 500 65,780 $ $ 66,280 C. 90% Draft PS&E 24 2 12 16 60 60 4 $ 250 32,600 $ $ 32,850 D. 100% PS&E 16 1 6 8 24 32 2 $ 200 16,480 $ $ 16,680 Sub-Total 84 7 34 48 216 292 0 14 124,400 $ - $ - $ - $ 1,450 $ 125,850 $

5. Design Services During Bidding and Construction
A. Bidding Support 44 40 $ 100 2,280 $ $ 2,380
B. Construction Support 14 12 12 2 $ 200 7,500 $ $ 7,700 C. As-Built Plans (Optional) 4 12 2 $ 100 3,140 $ $ 3,240 Sub-Total Without Optional 18 0 0 16 16 0 0 2 9,780 $ - $ - $ - $ 300 $ 10,080 $ Sub-Total With Optional 22 0 0 16 28 0 0 4 12,920 $ - $ - $ - $ 400 $ 13,320 $ I. Total (Without Optional) 128 11 40 114 254 360 36 27 172,410 $ 22,000 $ 10,824 $ 9,890 $ 3,050 $ 209,744 $ II. Total (With Optional) 133 11 40 114 270 372 36 30 178,480 $ 22,000 $ 10,824 $ 9,890 $ 3,200 $ 224,394 $

1. For Task 2 contacting non-responsive utilities multiple times is not included. Mapping, reproduction, and shipping fees charged by utility operators are not included.2. Task 3.B assumes up to two (3) days of pavement coring with temporary traffic control services.3. Task 5 are estimated hours only. Actual hours are subject to bidding and construction requests and will be charged on a time and materials basis.

City of San Marino
PS&E For FY 2025-26 Street Rehabilitation Project
Cost Proposal
November 19, 2025
Labor Hours

San Marino City CouncilJanuary 14, 2026

San Marino City Council
January 14, 2026