General Public Events
Name of Applicant (include Organization name if applicable): _________________________________ Phone Number: _______________________ Email: ____________________________________ Address (of Applicant): _____________________________________________________________
CITY OF SAN MARINO
Applicant Information
Please submit this form to the Community Development Department at San Marino City Hall. 2200 Huntington Drive, San Marino, CA 91108 • (626) 300-0700 Event Information
SPECIAL EVENT
APPLICATION
Date of Event: ____________________________________
Set Up Start Time: ___________________ Clean Up End Time: _________________________ Event Start Time: ____________________ Event End Time: ____________________________ Location of Event (include Address): ___________________________________________________ Property Owner Name(s): __________________________________________________________ Location Contact Name: ________________________ Location Contact Phone: ________________ Estimated Total Attendance: _________ Adults: _______ Children: _______ Is this event open to the public: _____ Yes _____ Yes, but with purchase entry _____ No, invite only Are you requesting street closure? (SMPD reserves the right to determine if necessary): ___ Yes ___ No Are you requesting parking restrictions, private or public spaces (must attach map): ___ Yes ___ No Are you requesting Co-Sponsorship from the City? _____ Yes _____ No Co-sponsorship by the City of San Marino is approved or denied by the City Council. The Applicant must describe any in-kind services (on a separate sheet) they are requesting from the City of San Marino. These services include the following:
Event Type:
Block Party Expressive Activity Spontaneous Event Private Event City staff time
Permit fees
Affecting Regular Use of Lacy Park
Event promotion using City media services
Facility rentals
JP BLECKSMITH LEADERSHIP FOUNDATION c/o Alex Blecksmith (626) 672-9080 [email protected] 1011 Paladora Avenue, Pasadena, CA 91104 July 4, 2026 6:00 a.m. 10:00 a.m. 8:00 a.m. 9:00 a.m. NE corner of Huntington Drive / San Marino Avenue (MAP ATTACHED) N/A - the event 'Start' and 'Finish' take place on public rights of way +/- 500-600 350 150 ✔ ✔
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Element Y N Description (Include Quantity/Type/Etc.)
Food Served
Food Sold
Alcohol Served
Amplified Sound (DJ, Band, Speakers with Music, etc.)
Games with participant movement
Moving Vehicles
Generators
Carnival Rides
Carnival Games
Food Vendors
Food Trucks
Portable Restrooms
AV Equipment
Jumper/Bounce House
Temporary Tents (Permit Required)
Canopies (10x10 or smaller)
Fundraising or Donation Requests
CITY OF SAN MARINO
Please submit this form to the Community Development Department at San Marino City Hall. 2200 Huntington Drive, San Marino, CA 91108 • (626) 300-0700
SPECIAL EVENT
APPLICATION
Event Elements, please mark "Yes" or "No" for each. You must provide a description for all elements marked "Yes", use additional pages if needed.
Additional fees, permits, and restrictions may be imposed based off of the information received. All vendors hired to conduct business in the City MUST have a City of San Marino Business License. Contact Community Development for more information on Business Licenses, (626) 300-0712.
We may have limited refreshments (beverages and drinks) provided to the race participants. We utilize a MC, but the noise is limited and sound system is small. One (1) U-haul van used to set-up the course; not used during the event or while people are on the course. Five (5) single occupant port-a-potties; staged on the gas station propoerty. Used in support of music, announcements. Will be confined to a small footprint. Some event sponsors may use EZ-Up tents. On-site registrants can donate via the registration form. ✔ ✔
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CITY OF SAN MARINO
Please submit this form to the Community Development Department at San Marino City Hall. 2200 Huntington Drive, San Marino, CA 91108 • (626) 300-0700
SPECIAL EVENT
APPLICATION
Detailed description of Event (attach additional pages if needed):
I declare, under penalty of perjury, that the foregoing information and any related documents are true and correct. I also certify that I read through the terms and conditions listed throughout Section V of this application. I understand that submittal of this application does not constitute approval of my event application. I certify that the Applicant shall be financially responsible for any City fees, departmental services charges, or costs that may lawfully be imposed for the event. I understand that my application will be reviewed and I will be notified of the status of my application through the contact information provided above. _____________________________________ ___________________________ Applicant Signature Date
The specific purpose of the event is to raise money and awareness in memory of Marine 2nd Lt J.P.
Blecksmith (San Marino resident) through an annual 5K held on July 4. This year will be our 22nd year.
The event registration area / 'Finish' line is the NW corner of San Marino Avenue / Huntington Drive. The area is already closed to vehicles as it's the staging area for the 4th of July Parade held later in the day.
Our closest 'partner' within that complex of businesses is Debbie Priester (Titan Travel) as she lets us 'stage' supplies in the fenced area adjacent to her business. In addition, she provides power for our finish-line vendor (Race Wire) and the sound system we use for announcements / music.
The race starts at 8:00 a.m. on Monterey Road, just east of West Haven Road, towards Huntington Drive and follows a 5K (3.1 mile) course through San Marino (map attached). We have 13 directional signs (that double as 'Caution' signs) that we place along the course that help a) runners navigate the route and b) alert drivers that runners are on the course. We also have water stations at Mile 1 and Mile 2.
Each water station has 5-6 volunteers that distribute water cups to participants. Once the 'race' has passed their station, they turn to clean-up to ensure no trash is left behind. In addition, we 'sweep' the course at 10:00 a.m. for any remaining trash, etc. Once the runners arrive back at 1441 San Marino Avenue, each participant receives a finisher medal and we have a small awards ceremony recognizing the Top 3 Male and Top 3 Female finishers. At the conclusion of the awards ceremony (approximately 8:50 a.m. - 9:00 a.m.), the event formally concludes and the participants disperse. We have a group of approximately 25 volunteers who help set-up, manage and break-down the event. Once we have completed a break-down and swept the course (no later than 10:00 a.m.), we leave and there is no trace we were ever there!
Liability Insurance (COI) -- historically, we've worked with Victoria Marshall (SM Recreation Department) to secure the COI.
The SMPD and SMFD have been tremendous assets to our event, both in a public relations role and by pacing the runners through the course and providing traffic assistance at high traffic intersections.
Attached is a map showing the proposed location for SMPD traffic control; although, we defer to their expertise as to what's appropriate based on historic use and available support. January 6, 2026 Starting Line
Finish Line
Event Location
Volunteer
Parking
Virginia Rd
Old Mill Rd
Huntington Dr
San Marino
Sierra Madre Blvd
Stratford Rd
Oxford Rd
Lacy Park
San Marino Ave
Monterey Rd
Old Mill Rd
Virginia Rd
St Albans Rd
Euston Rd
Hampton Rd
Waverly Rd
Monterey Rd
San Marino Ave
Huntington Dr
Oak Grove Ave
Oak Grove Ave
Circle Dr
Rosalind Rd
Virginia Rd
Circle Dr
Shenandoah Rd
West Dr
Bedford Rd
Mesa Rd
Oak Grove Ave
Start
Finish 2
3 1
MILE
MILE
MILE
JP Blecksmith Memorial 5K - Directional Signage [Internal Use] Updated 2019 Signage Legend
(straight ahead) - 1
(right facing arrow) - 2
(left facing arrow) - 3
CAUTION (double sided caution) - 4
2 2
2 4
4 4
3 3
1 1
2 2
2 1
Virginia Rd
Old Mill Rd
Huntington Dr
San Marino
Sierra Madre Blvd
Stratford Rd
Oxford Rd
Lacy Park
San Marino Ave
Monterey Rd
Old Mill Rd
Virginia Rd
St Albans Rd
Euston Rd
Hampton Rd
Waverly Rd
Monterey Rd
San Marino Ave
Huntington Dr
Oak Grove Ave
Oak Grove Ave
Circle Dr
Rosalind Rd
Virginia Rd
Circle Dr
Shenandoah Rd
West Dr
Bedford Rd
Mesa Rd
Oak Grove Ave
Start
Finish 2
3 1
MILE
MILE
MILE
JP Blecksmith Memorial 5K - Mile Markers / Water Stations Map Updated 2019 Updated 2019
Virginia Rd
Old Mill Rd
Huntington Dr
San Marino
Sierra Madre Blvd
Stratford Rd
Oxford Rd
Lacy Park
San Marino Ave
Monterey Rd
JP Blecksmith Memorial 5K - Tra c Control Map*
*(location and # of police units may vary)
Old Mill Rd
Virginia Rd
St Albans Rd
Euston Rd
Monterey Rd
San Marino Ave
Huntington Dr
Oak Grove Ave
Oak Grove Ave
Circle Dr
Rosalind Rd
Virginia Rd
Circle Dr
Shenandoah Rd
West Dr
Bedford Rd
Mesa Rd
Oak Grove Ave
Start
Finish
3 Hampton Rd
Waverly Rd
MILE
2 1
MILE
MILE