Agenda packet — San Marino City Council, February 27, 2026

AGENDA – FEBRUARY 27, 2026

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

ADJOURNED REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
FRIDAY, FEBRUARY 27, 2026 AT 8:30 AM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
NO. 30, SECTION 3, ZHONGXIAO E RD, DA’AN DISTRICT
TAIPEI CITY, TAIWAN 10652
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do its best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
PAGE 1 of 73
AGENDA – FEBRUARY 27, 2026
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the prior to the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting. Written public comment will also be accepted electronically via the Zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Once the Mayor calls for Zoom comments, they will be read or summarized in the order received, then made part of the public record for the meeting. No further Zoom comments will be read after the conclusion of public comment for that item.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, and Mayor Chou

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

NEW BUSINESS

1. FY 2026-27 BUDGET PROCESS OVERVIEW AND PRIORITY PRINCIPLES

DISCUSSION
PAGE 2 of 73
AGENDA – FEBRUARY 27, 2026
Recommendation: Staff recommends that the City Council provide direction on the Priority Principles for FY 2026-27.

CONSENT CALENDAR

2. APPROVAL OF SOLE SOURCE PURCHASE OF MOTOROLA SOLUTIONS

IN-CAR MOBILE DISPATCH RADIOS, RADIO PROGRAMMING, AND
INSTALLATION IN THE AMOUNT OF $119,184.17
Recommendation: Staff recommends the City Council approve the purchase of Motorola APX8500 in-car mobile radios, as included in the FY25-26 Budget. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of nine Motorola APX8500 in-car mobile radios in the amount of$119,184.17.”

3. APPROVAL OF AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH RINCON CONSULTANTS, INC., INCREASING THE NOT-TO-EXCEED AMOUNT TO $200,000 FOR CONTRACT PLANNING

SERVICES
Recommendation: Staff recommends the City Council approve Amendment No. 3, direct the City Attorney to prepare the amendment, and authorize the City Manager to execute the amendment. If Council concurs, the appropriate motion would be:
“I move to approve Amendment No. 3 in the not-to-exceed amount of $200,000 with Rincon Consultants, Inc., for Planning consulting services, direct the City Attorney to prepare Amendment No. 3 consistent with the scope outlined in the staff report, and authorize the City Manager to execute said amendment.”

4. APPROVAL OF BALLOT MEASURE ARGUMENT IN FAVOR OF THE SAN

MARINO TRANSACTION AND USE TAX MEASURE
Recommendation: Staff recommends that the City Council approve the primary ballot argument in favor of San Marino’s TUT ballot measure to be submitted to the County of Los Angeles for use in the June 2, 2026 election.

If the City Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to approve the primary ballot argument in favor of San Marino’s TUT ballot measure to be signed by all five City Council members and submitted to the County of Los Angeles for use in the June 2, 2026 election.”

5. REINSTATEMENT OF THE NON-RESIDENT WEEKEND ADMISSION FEE TO LACY PARK AS OF APRIL 11, 2026
PAGE 3 of 73
AGENDA – FEBRUARY 27, 2026
Recommendation: Staff recommends that the City Council approve the reinstatement of the Lacy Park Weekend Non-Resident Admission Fee.

If the City Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to approve Resolution No. R-26-05, a resolution approving the reinstatement of collecting the Lacy Park Weekend Non-Resident Admission Fee.”

6. CASH AND INVESTMENT REPORT FOR THE MONTH OF JANUARY 2026 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of January 2026.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: NICOLE TIBBET

ACTING CITY CLERK
PAGE 4 of 73
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Philippe Eskandar, City Manager
Nicole Tibbet, Community Engagement Manager
DATE: February 27, 2026
SUBJECT: FY 2026-27 BUDGET PROCESS OVERVIEW AND PRIORITY

PRINCIPLES DISCUSSION

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
As the financial blueprint for the City government, the annual budget is an important policy document, and the process of its preparation is one of the most significant jobs performed by the City Council and City personnel during each year. Beyond serving as a financial plan for receiving and spending money to operate the City government, the budget outlines the quality and quantity of governmental services and the method of distributing costs to the various segments of the community through the collection of taxes and fees.

It defines the level of services to be rendered by City departments and highlights capital purchases and projects for the upcoming fiscal year.

The public-facing portion of the annual budget process in San Marino traditionally begins in January/February of a given year with a goal of adopting the budget by the last meeting in May. The continuous improvements made over the years to both the budget itself and the process by which it is reviewed have yielded successfully adopted budgets annually. Last year’s budget was adopted on May 30, 2025, well in advance of the beginning of the next fiscal year on July 1st.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 5 of 73
The City Council’s budget process ultimately yields operating and capital expenditure plans and is comprised of several components, including:
• Discussion of Priority Principles;
• Presentation of a mid-year budget status that also incorporates a revenue projection for next year and a long-term financial forecast; • Detailed feedback from City Council on staff’s recommendations for capital improvement projects and equipment;
• Detailed feedback on staff’s recommendations for departmental revenue and expenditure plans; and
• Revisions and approval of the City Manager’s recommended Operating and Capital Improvement budgets.

In addition to distributing the budget calendar (Attachment 1), this item is intended to provide the City Council with an opportunity to discuss potential “Priority Principles,” which are special budget focus areas selected and supported by the City Council.

In an evolution from previous years’ process, City staff are looking for input on principles to guide budget discussion and operational areas for the next year. In past years, City Council, City staff, and the community would select “priority initiatives” which would often have both major new work product focuses for the upcoming year, but also new operational and capital expenditures that would have to be incorporated into the next fiscal year’s budget.

However, given the critical need to focus on the City’s budget balancing efforts and revenue issues this year, rather than proposing new initiatives that may be accompanied by new costs, City leadership will use the proposed Priority Principles will guide staff in specific work areas that the Council and Community want to see prioritized as we navigate the financial roadmap ahead.

Last year’s Priority Initiatives included items that had robust budget requests and work programs. We have made the following progress on these FY 2025- 26 Priority Initiatives:

Public Safety Excellence
• Improve Cellular Coverage – Staff continues to work with a public safety-focused telecommunications firm to study potential locations and the feasibility of a new cell site in the City with the goal of addressing coverage gaps found throughout the City. It is anticipated that a report outlining options for consideration and evaluation of next steps, will be presented to the City Council by the Summer.

PAGE 6 of 73
• Explore Pedestrian and Traffic Safety Improvements - At its October 31, 2025, meeting, the City Council approved various traffic regulatory and signage changes, including the reduction of school zone speed limits to 15 mph and the installation of associated signage near area schools.

The City also purchased nine (9) speed radar driver feedback signs for deployment at various areas throughout the City.

Preserve our Residential Neighborhoods
• Housing Element Implementation - As mandated by the City’s State certified Housing Element (Program 1.14), staff released a Request for Proposals (RFP) to identify a qualified development partner for a potential minimum 49-unit (32 units per acre) multi-family housing development on approximately 1.56 acres of City-owned property, which consists of the play area and a portion of the parking lot from the former school. Proposals are due by March 10, 2026. Staff is also continuing to make progress on the various other State-mandated programs required as a part of the Housing Element.

Build Upon our Fiscal Health
• Financially Self-sustaining Sewer System – City Council approved the implementation of a Sewer Connection Fee that will help fund future critical improvements to our sewer infrastructure. Staff completed the administrative work to ensure that the fee was assessed with property tax bills in September 2025.
• Ensure Fiscal Stability Through Revenue – Staff continues to explore modern and municipal best practice methods to raise additional revenue and protect existing revenue streams, which fund critical city services. • Maintain Local Control of Sales Tax – On February 11, 2026 the City Council unanimously authorized the placement of a ballot measure on the June 2026 Primary Election Ballot for voters to consider adding a 1% Transaction and Use Sales Tax in San Marino.

Foster Economic Development
• Streamline Brick and Mortar Openings - Staff is currently assessing sections of the City’s Zoning Ordinance that require updates to facilitate brick and mortar openings. It is anticipated that potential updates will be ready for the Council’s consideration later this year. • Highlight Local Commerce – This measure has been suspended due to budget and staffing restrictions. While it may be revisited in the future, staff continue to engage our local businesses as needs arise.

Celebrate San Marino
• Lacy Park 100th Anniversary – A successful event was held in September 2025 to commemorate the 100th Anniversary of Lacy Park.

PAGE 7 of 73
• Lacy Park Arboretum Accreditation - City staff have been actively working on accreditation efforts and satisfying the requirements of the process during the past several months. It is anticipated that the process will be completed later this year.

DISCUSSION
In 2018, the City Council engaged in a strategic planning exercise and confirmed eight Critical Success Factors necessary for maintaining and strengthening an exceptional San Marino. In no particular order, they are:
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Attractive, Complementary Business District
• Inviting and Relevant City Facilities
• Beautiful, Preserved, Single-Family Neighborhoods
Today’s Priority Principle discussion focuses on operational areas that the City Council would like to continue to see prioritized and focused on in the upcoming fiscal year. All items relate to and support at least one of the Critical Success Factors noted above. In addition to reflecting at least one Critical Success Factor, Priority Principles are accompanied by operational objectives, both new and ongoing, that support the theme and are attainable within the City’s current financial means. Most of these objectives are designed to either not contain new budget asks or reexamine how we can accomplish that objective/service in a more efficient manner.

Importantly, while the City Manager is legally responsible for submitting the budget to the City Council for consideration, it is the culmination of a process rooted in coordination and collaboration across the entire organization. No one component of the City’s budget can stand alone without consideration of its impacts and dependencies throughout the entire budget or organization. As such, the Priority Principles presented below are the result of a wide range of inputs. These inputs include but are not limited to the happenings in and around San Marino, observations of trends or best practices in municipal service delivery, the expertise of the City’s Department Directors, and, of course, the policy directions provided by the City Council, to name a few.

The following Priority Principles are presented for the City Council’s consideration for FY 26-27:

PAGE 8 of 73
Fiscal Stability

1. Safeguard the long-term financial viability of the organization with a focus on protecting local revenue streams and planning for future capital and operating needs.
a. Objectives:
i. Place the District Transaction & Use Tax on the June 2026 ballot and educate the community on the measure
ii. Adopt a balanced Fiscal Year 2026-27 Budget
iii. Place the renewal of the Utility Users Tax on the November 2026 ballot and educate the community on the measure
Public Safety Excellence

1. Embody the community’s commitment to maintaining the highest levels of public safety and operating as premier public safety agencies. a. Objectives:
i. Continue to deliver high-quality public safety education & enforcement
ii. Carry out deliverables under the California Office of Traffic Safety grant, including saturation and normal traffic
enforcement operations
iii. Pursue the replacement of Fire Engine 791
iv. Continue traffic and pedestrian safety enhancement efforts v. Launch ‘Smart 911’ as an improved resident emergency notification system
vi. Engage the community on emergency preparedness
Infrastructure Investment & Sustainability

1. Taking proactive and measured steps to ensure that San Marino’s public infrastructure meets the needs and expectations of our current and future generations.
a. Objectives:
i. Continue work on street re-pavement program
ii. Invest in the repair and maintenance of the City’s sidewalks iii. Identify infrastructure improvements that will allow strategic and economically sound investments in the City’s critical services
iv. Ensure Civic facilities are well maintained for safe service delivery
No final FY 2026-27 budget decisions will be made today. Council Members are invited to discuss and provide feedback to staff on the Priority Principles you would like to see the City prioritize in the City’s FY 2026-27 Budget.

Community education will be conducted in addition to recommendations made PAGE 9 of 73
today, and input received will also be submitted to the City Council in future budget discussions.

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council provide direction on the Priority Principles for FY 2026-27.

ATTACHMENTS

1. FY 2026-27 Budget Calendar
PAGE 10 of 73
Last Updated February 19, 2026
BUDGET CALENDAR: FY 2026-27
District Transaction and Use Tax Ballot Measure Adoption February 11 (W) • City Council will consider the adoption of the resolution and ballot language for the District Transaction and Use Tax for the June 2, 2026 election.

Discussion of FY 2026-27 Priority Principles February 27 (F) • Update on FY 2025-26 Priority Initiatives
• City Manager will present to Council new Priority Principles for FY 2026-27 • Council will discuss priority Principles for the FY 2026-27 • (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate) FY 2025-26 Midyear Review, Five Year Financial Forecast, March 11 (W) FY 2025-26 CIP status update, and FY 2026-27 Projections

• Presentation of the FY 2025-26 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2026-27, and updated long term financial projection(s) • Presentation with a status update of the FY 2025-26 CIP projects • AB 2561 Public Hearing on vacant positions
Capital Improvement Plan (CIP) Presentation March 27 (F) • Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings) • (Draft operational budgets shared with appropriate Commissions/Boards for feedback) Preliminary Operating Budget Study Session April 24 (F) • Departments will present Budgets, Programs, Goals, and Metrics • Council will offer comments and adjustments
City Manager’s Proposed Budget and Capital Improvement Plan May 29 (F) • Presentation of the proposed budget and CIP
• Final adoption of budget by Council
Utility Users Tax Renewal Discussion June 26 (F)
• Staff will present recommendations on the renewal of the expiring Utility Users Tax Utility Users Tax Ballot Measure Adoption July 31 (F)
• City Council will consider the adoption of the resolution and ballot language for the renewal of the Utility Users Tax for the November 3, 2026 election.

PAGE 11 of 73
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
Naved Qureshi, Commander
DATE: February 27, 2026
SUBJECT: APPROVAL OF SOLE SOURCE PURCHASE OF MOTOROLA

SOLUTIONS IN-CAR MOBILE DISPATCH RADIOS, RADIO

PROGRAMMING, AND INSTALLATION IN THE AMOUNT OF
$119,184.17

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Safe Community

BACKGROUND
In-car mobile radios are essential for maintaining continuous and reliable communication between field units and dispatch in real-time. The current radio systems in use are over 15 years old and have experienced consistent reliability issues, including signal interference, outdated features, and limitations in integration with modern communication networks.

The Motorola APX8500 is recognized as an industry-leading radio solution, offering advanced functionality and superior performance that meets our department's requirements for secure, high-quality communication.

DISCUSSION
The department is requesting the purchase of nine new Motorola radios for the fiscal year FY 25-26 as the second year/phase of the departments radio replacement program. Previously, eight Motorola radios were approved and ordered for fiscal year FY 24-25. This upgrade is essential for enhancing officer Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 12 of 73
safety, improving reliability, and facilitating better internal and external communication.

The existing Motorola mobile radios are over 15 years old and no longer supported by Motorola for parts or software. Our radio service provider has informed us that future software updates cannot be applied to the current radios, which may render them inoperable within the next 12 to 18 months.

Interagency Communications Interoperability (ICI) radio system is currently upgrading their infrastructure, which necessitates that the city also upgrades its equipment software. The department's existing radios operate on UHF and 700 band frequencies. When ICI progresses from phase one to phase two of its upgrade, the frequency splits will require a software update for our current radios. The city's radio service provider believes that the existing radios will not support the new software.

Additionally, the Los Angeles County communication center, known as the Los Angeles Regional Interoperable Communications System (LARICS), is making changes to its infrastructure that will also require a software upgrade to maintain access to channels for mutual aid. Being able to communicate effectively with surrounding agencies, the airship, and other agencies within the City’s mutual aid area and the California Office of Emergency Services is critical for our operations.

The Motorola APX8500 is created to tackle current radio challenges caused by outdated equipment. Its dual-band functionality provides improved communication coverage, and its P25 compliance (federal safety and security requirements) allows the department to collaborate effectively with local and federal agencies, enhancing multi-jurisdictional cooperation. The radio's audio quality, particularly in noisy environments, will greatly enhance the clarity and effectiveness of communication during field operations.

Furthermore, Motorola Solutions, Inc. is the leading provider of radio communications systems and products for the U.S. Government and public safety market. The P25 APX8500 radio system that Motorola designs and manufactures includes proprietary hardware and software components that are not available commercially, except through Motorola and its authorized channel partners.

The proposed future system and equipment acquisition from Motorola Solutions, Inc. is critical for implementing a proprietary radio communications technology essential for seamless communication with the ICIS regional radio system. This unique technology, developed exclusively by Motorola Solutions, Inc., is vital for ensuring reliability and support. Therefore, securing this sole PAGE 13 of 73
source purchase is not just necessary; it is crucial for maintaining effective connectivity with the ICIS radio system. Due to the proprietary nature of this technology, competition is limited to original equipment manufacturers and their authorized exclusive distributors, making this decision both strategic and essential.

One notable challenge related to this procurement is the integration and installation process of the radios. The APX8500 radios are intended for installation in each of the vehicles, which could incur additional labor costs.

However, the city’s radio vendor has put forth a comprehensive installation plan, indicating that the integration of the radios can be accomplished with minimal disruption to daily operations.

FISCAL IMPACT & PROCUREMENT REVIEW
As outlined in the City’s adopted budget, the Department intends to purchase nine new Motorola APX8500 radios for use in staff and detective vehicles in fiscal year FY 25-26. These radios will require regular maintenance, programming, and installation in the designated replacement vehicles to ensure optimal performance. The estimated annual maintenance cost for all radios is expected to be under $500, which will be funded by the Department's operating budget.

Initially, the FY 25–26 CIP budget request included funding for only eight Motorola in-car radios. Due to the configuration and operational role of the Watch Commander patrol vehicle (Chevrolet Tahoe), the vehicle requires two in-car radios - one in the front passenger compartment and a second in the rear cargo area to support mobile command post operations. The second radio was not included in the original budget request total, which explains the discrepancy between eight and nine radios from the previous budget request.

The additional radio will cost $10,404.44, which remains within the requested budget amount.

The approved carryover from the FY 24–25 budget for the eight previously purchased Motorola in-car dispatch radios will cover all associated costs in the FY 25–26 fiscal year. Unspent funds from FY 24–25 have been preserved, ensuring there is no additional impact on the FY 25–26 operating budget. This carryover strategy upholds fiscal responsibility by utilizing existing appropriations to cover remaining equipment expenses, enabling the department to meet operational needs without requesting new funding.

The cost of $119,184.17 will be funded by the COPS fund:

PAGE 14 of 73

EQUIPMENT EXPENSE
(9) Motorola APX8500 In-car Mobile Radios $90,538.75
Radio Programming & Installation $19,935.08
Tax $8,710.34
Total $119,184.17
There is enough funding in the FY 2025-26 Budget, and no budget adjustment is necessary for this purchase.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the purchase of Motorola APX8500 in-car mobile radios, as included in the FY 25-26 Budget. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of nine Motorola APX8500 in-car mobile radios in the amount of $119,184.17 and authorize the City Manager to sign the necessary agreements.”

ATTACHMENTS

1. Motorola APX8500 In-car Radio Cost Proposals

2. Foothill Communications Installation Proposals

3. Motorola Solutions Sole Source Letter
PAGE 15 of 73
QUOTE-3013904

SAN MARINO POLICE DEPT
(8) APX 8500
01/14/2026
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.

MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved.

PAGE 16 of 73
01/14/2026

SAN MARINO POLICE DEPT
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
RE: Motorola Quote for (8) APX 8500
Dear Naved Qureshi,
Motorola Solutions is pleased to present SAN MARINO POLICE DEPT with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.

This information is provided to assist you in your evaluation process. Our goal is to provide SAN MARINO POLICE DEPT with the best products and services available in the communications industry. Please direct any questions to Brett Cox at [email protected].

We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.

Sincerely,
Brett Cox
Sr AE
QUOTE-3013904
PAGE 17 of 73
Billing Address:

San Marino PD
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
US
Shipping Address:

San Marino PD
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
US
Quote Date:01/14/2026
Expiration Date:03/15/2026
Quote Created By:

Brett Cox
Sr AE
BRETT.COX@
motorolasolutions.com
657-705-4357
End Customer:

BAND MP
8 $6,558.00 $4,787.34 $38,298.72
1a G51AT SOFTWARE LICENSE
ENH:SMARTZONE
8 $1,766.00 $1,289.18 $10,313.44
1b G361AH SOFTWARE LICENSE ENH: P25

TRUNKING SOFTWARE APX
8 $353.00 $257.69 $2,061.52
1c G806BL SOFTWARE LICENSE ENH:

ASTRO DIGITAL CAI OP APX
8 $607.00 $443.11 $3,544.88
1d GA00580AA ADD: TDMA OPERATION 8 $530.00 $386.90 $3,095.20 1e G843AH ADD: AES ENCRYPTION AND
ADP
8 $560.00 $408.80 $3,270.40
1f W969BG SOFTWARE LICENSE ENH:

MULTIKEY OPERATION
8 $388.00 $283.24 $2,265.92
1g GA01670AA ADD: APX E5 CONTROL HEAD 8 $767.00 $559.91 $4,479.28 1h GA00092AU ADD: APXM DUAL E5 CH 8 $671.00 $489.83 $3,918.64 1i G67EH ADD: REMOTE MOUNT E5 MP 8 $350.00 $255.50 $2,044.00 1j G444AH ADD: APX CONTROL HEAD

SOFTWARE
8 $0.00 $0.00 $0.00
QUOTE-3013904
(8) APX 8500
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 3 ends

PAGE 18 of 73
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 1k G628AC ADD: REMOTE MOUNT CABLE
17 FT APX
16 $18.00 $13.14 $210.24
1l GA00250AA ADD: GNSS/BT-WIFI THRU
MNT ANT, 17FT LOW LOSS
PFP-100A/240, QMA
8 $118.00 $86.14 $689.12
1m GA01513AB ADD: ALL BAND MOBILE
ANTENNA (7/8/V/U)
8 $112.00 $81.76 $654.08
1n GA09001AA ADD: WI-FI CAPABILITY 8 $353.00 $257.69 $2,061.52 1o B18CR ADD: AUXILIARY SPKR 7.5

WATT APX
16 $71.00 $51.83 $829.28
1p GA09007AA ADD: OUT OF THE BOX WIFI

PROVISIONING
8 $0.00 $0.00 $0.00
1q GA01517AA DEL: NO J600 ADAPTER CABLE
NEEDED
8 $0.00 $0.00 $0.00
1r W22BA ADD: STD PALM

MICROPHONE APX
16 $85.00 $62.05 $992.80
1s QA09113AB ADD: BASELINE RELEASE SW 8 $0.00 $0.00 $0.00 1t G78AT ENH: 3 YEAR ESSENTIAL SVC 8 $288.00 $288.00 $2,304.00 Subtotal $81,033.04
Estimated Tax $7,676.08
Grand Total $88,709.12(USD)
Notes:

QUOTE-3013904
(8) APX 8500
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 4 ends

PAGE 19 of 73
QUOTE-3013904

SAN MARINO POLICE DEPT
(1) APX 8500
02/19/2025
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.

PAGE 20 of 73
02/19/2025

SAN MARINO POLICE DEPT
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
RE: Motorola Quote for (1) APX 8500
Dear Naved Qureshi,
Motorola Solutions is pleased to present SAN MARINO POLICE DEPT with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.

We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.

Sincerely,
Brett Cox
Sr AE
QUOTE-3013904
PAGE 21 of 73
Billing Address:

San Marino PD
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
US
Quote Date:02/19/2025
Expiration Date:08/30/2025
Quote Created By:

Brett Cox
Sr AE
BRETT.COX@
motorolasolutions.com
657-705-4357
End Customer:

SAN MARINO POLICE DEPT
Naved Qureshi
[email protected]
626-300-0720
Contract: 18105 - LA COUNTY , CA MAIS-2240228
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price APX™ 8500
1 M37TSS9PW1AN APX8500 ALL BAND MP MOBILE 1 $6,558.00 $4,787.34 $4,787.34 1a G51AT ENH:SMARTZONE 1 $1,766.00 $1,289.18 $1,289.18
1b G361AH ENH: P25 TRUNKING

SOFTWARE APX
1 $353.00 $257.69 $257.69
1c G806BL ENH: ASTRO DIGITAL CAI OP
APX
1 $607.00 $443.11 $443.11
1d GA00580AA ADD: TDMA OPERATION 1 $530.00 $386.90 $386.90 1e G843AH ADD: AES ENCRYPTION AND
ADP
1 $560.00 $408.80 $408.80
1f W969BG ENH: MULTIKEY OPERATION 1 $388.00 $283.24 $283.24 1g GA01670AA ADD: APX E5 CONTROL HEAD 1 $767.00 $559.91 $559.91 1h GA00092AU ADD: APXM DUAL E5 CH 1 $671.00 $489.83 $489.83 1i G67EH ADD: REMOTE MOUNT E5 MP 1 $350.00 $255.50 $255.50 1j G444AH ADD: APX CONTROL HEAD

SOFTWARE
1 $0.00 $0.00 $0.00
1k G628AC ADD: REMOTE MOUNT CABLE
17 FT APX
2 $18.00 $13.14 $26.28
QUOTE-3013904
(1) APX 8500
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 3 ends

PAGE 22 of 73
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 1l GA00250AA ADD: GNSS/BT-WIFI THRU MNT
ANT, 17FT LOW LOSS PFP-100A/
240, QMA
1 $118.00 $86.14 $86.14
1m GA01513AB ADD: ALL BAND MOBILE
ANTENNA (7/8/V/U)
1 $112.00 $81.76 $81.76
1n GA09001AA ADD: WI-FI CAPABILITY 1 $353.00 $257.69 $257.69 1o B18CR ADD: AUXILIARY SPKR 7.5 WATT
APX
2 $71.00 $51.83 $103.66
1p GA09007AA ADD: OUT OF THE BOX WIFI

PROVISIONING
1 $0.00 $0.00 $0.00
1q GA01517AA DEL: NO J600 ADAPTER CABLE
NEEDED
1 $0.00 $0.00 $0.00
1r W22BA ADD: STD PALM MICROPHONE
APX
2 $85.00 $62.05 $124.10
1s QA09113AB ADD: BASELINE RELEASE SW 1 $0.00 $0.00 $0.00 1t G78AT ENH: 3 YEAR ESSENTIAL SVC 1 $288.00 $288.00 $288.00 Subtotal $10,129.13
Estimated Tax $873.60
Grand Total $11,002.73(USD)
Notes:

QUOTE-3013904
(1) APX 8500
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 4 ends

PAGE 23 of 73
Foothill Communications, Inc.
133 N. San Gabriel Blvd #206
Pasadena CA 91107
United States
Quote
#EST10687
10/2/2025
EST10687
1 of 2
Bill To Ship To TOTAL
Angelica Gonzalez
San Marino Police Department
2200 Huntington Dr.

San Marino CA 91108
United States
San Marino Police Department
2200 Huntington Dr.

San Marino CA 91108
United States $9,425.72
Expires: 3/31/2026
Sales Rep Shipping Method
[email protected]
No. Qty Item Tax Rate Amount
1 4 Radio replacement or new installation in the following 4 staff vehicles:
- Ford Escape
- Cadet Explorer
- Ford Maverick (Unit 23)
- Ford F150
consisting of the following work (as applicable to each unique vehicle):
- Removal of Kenwood NX-5700 mobile radio, remote head and speaker
- Remove Kenwood wiring harness and control head cable
- Removal of Motorola XTL5000 mobile radio
- Installation of customer-supplied APX8500 radio deck, E5 Control Head and Motorola speaker
- Terminate new APX radio and E5 head power/ground/ignition wires - Terminate existing antenna cable with QMA connector
- Technician will need time to determine best cable routing from front of vehicle to final radio installation location.

Cables run will be control head interface (PMLN4959A) and control head power/ignition cable (HKN6188B)
- Staff vehicles do not use a Troy center console and therefore the E5 Control Head will be mounted with the Motorola supplied trunion in a conspicuous location allowing easy accessibility to E5 knobs and buttons as well as being able to view the E5 display.
- Complete installation will take approximately 1 day
* All work to be completed at Foothill Communications Radio Shop * Customer shall arrange both drop-off and pick-up of vehicle * Customer to drop off vehicle on prior evening/afternoon in order for installation to begin immediately the following day
* All radios to be pre-programmed prior to any installation No $2,100.00 $8,400.00
2 4 85.Pulse / Larsen NMO150/450/758 Multi Band Antenna NMO, Tri Band 150-174/430-520/750-870MHz 0/5/4.5dBi with Spring Mount Yes $127.74 $510.96
3 4 Laird MB8-L 3/4" Hole NMO Style Brass Mount with 17ft. RG58U stranded center, No Connector
Yes $30.91 $123.64
4 4 Miscellaneous Installation materials and consumables:
- 12 AWG Red Wire (20 ft)
- 12 AWG Black Wire (20ft)
- 14 AWG Yellow Wire (25ft)
- Spade connectors for wiring terminal
- QMA RF connector
- Cable ties
- Wire loom
Yes $75.00 $300.00
PAGE 24 of 73
Foothill Communications, Inc.
133 N. San Gabriel Blvd #206
Pasadena CA 91107
United States
Quote
#EST10687
10/2/2025
EST10687
2 of 2
Subtotal $9,334.60
Tax Total (9.75%) $91.12
Total $9,425.72
Deposit $
** DO NOT PAY – THIS IS AN ESTIMATE **
Equipment, hardware and materials covered by manufacturer’s warranty if applicable. Orders over $25,000. may require a deposit.

Modifications or deviations from those prescribed above requiring additional cost will be performed only upon emailed/written direction and will incur charges over & above the estimate.

Cancellation of Service Calls within 24 business hours may be subject to a cancellation fee.

Delivery dates / completion of services is subject to strikes, accidents and vendor supply chains which are beyond our control.

San Marino CA 91108
United States
San Marino Police Department
2200 Huntington Dr.

San Marino CA 91108
United States $4,372.51
Expires: 3/31/2026
Sales Rep Shipping Method
[email protected]
No. Qty Item Tax Rate Amount
1 1 Radio replacement in the following staff vehicle:
- Ford Mustang
consisting of the following work:
- Removal of Motorola XTL5000 mobile radio
- Installation of customer-supplied APX8500 radio deck, E5 Control Head and Motorola speaker
- Terminate new APX radio and E5 head power/ground/ignition wires - Terminate existing antenna cable with QMA connector
- Technician will need time to determine best cable routing from front of vehicle to final radio installation location.

Cables run will be control head interface (PMLN4959A) and control head power/ignition cable (HKN6188B)
- Staff vehicles do not use a Troy center console and therefore the E5 Control Head will be mounted with the Motorola supplied trunion in a conspicuous location allowing easy accessibility to E5 knobs and buttons as well as being able to view the E5 display.
- Complete installation will take approximately 2 days
* All work to be completed at Foothill Communications Radio Shop * Customer shall arrange both drop-off and pick-up of vehicle * Customer to drop off vehicle on prior evening/afternoon in order for installation to begin immediately the following day
* All radios to be pre-programmed prior to any installation No $4,150.00 $4,150.00
2 1 85.Pulse / Larsen NMO150/450/758 Multi Band Antenna NMO, Tri Band 150-174/430-520/750-870MHz 0/5/4.5dBi with Spring Mount Yes $127.74 $127.74
3 1 Miscellaneous Installation materials and consumables:
- 12 AWG Red Wire (20 ft)
- 12 AWG Black Wire (20ft)
- 14 AWG Yellow Wire (25ft)
- Spade connectors for wiring terminal
- QMA RF connector
- Cable ties
- Wire loom
Yes $75.00 $75.00
PAGE 26 of 73
Foothill Communications, Inc.
133 N. San Gabriel Blvd #206
Pasadena CA 91107
United States
Quote
#EST10688
10/2/2025
EST10688
2 of 2
Subtotal $4,352.74
Tax Total (9.75%) $19.77
Total $4,372.51
Deposit $
** DO NOT PAY – THIS IS AN ESTIMATE **
Equipment, hardware and materials covered by manufacturer’s warranty if applicable. Orders over $25,000. may require a deposit.

Modifications or deviations from those prescribed above requiring additional cost will be performed only upon emailed/written direction and will incur charges over & above the estimate.

Cancellation of Service Calls within 24 business hours may be subject to a cancellation fee.

Delivery dates / completion of services is subject to strikes, accidents and vendor supply chains which are beyond our control.

San Marino CA 91108
United States
San Marino Police Department
2200 Huntington Dr.

San Marino CA 91108
United States $6,272.38
Expires: 3/31/2026
Sales Rep Shipping Method
[email protected]
No. Qty Item Tax Rate Amount
1 1 Radio replacement in San Marino PD Chief's Vehicle - Chevy Tahoe, consisting of work:
- Removal of Kenwood NX-5700 mobile radio, speaker and remote head from overhead mounted position
- Installation of customer-supplied APX8500 radio deck, Motorola speaker and E5 Control Head in former Kenwood control head overhead mounted position
- Remove Kenwood wiring harness and control head cable
- Terminate new APX radio and E5 head power/ground/ignition wires - Terminate existing antenna cable with QMA connector
- Technician will need time to determine best cable routing for overhead control head mounted position. Cables run will be control head interface (PMLN4959A) and control head power/ignition cable (HKN6188B)
- The overhead mounted control head may require a Troy Faceplate (FP-MXTL5000) to fit the Motorola E5 control head
- Complete installation will take a minimum of 3 days
* All work to be completed at Foothill Communications Radio Shop * Customer shall arrange both drop-off and pick-up of vehicle * Customer to drop off vehicle on prior evening/afternoon in order for installation to begin immediately the following day
* All radios to be pre-programmed prior to any installation No $5,995.00 $5,995.00
2 1 85.Pulse / Larsen NMO150/450/758 Multi Band Antenna NMO, Tri Band 150-174/430-520/750-870MHz 0/5/4.5dBi with Spring Mount Yes $127.74 $127.74
3 1 TROY FP-MXTL5000 Face Plate for APX O5, E5 & E7 dash mount 3" Yes $50.00 $50.00 4 1 Miscellaneous Installation materials and consumables:
- 12 AWG Red Wire (20 ft)
- 12 AWG Black Wire (20ft)
- 14 AWG Yellow Wire (25ft)
- Spade connectors for wiring terminal
- QMA RF connector
- Cable ties
- Wire loom
Yes $75.00 $75.00
PAGE 28 of 73
Foothill Communications, Inc.
133 N. San Gabriel Blvd #206
Pasadena CA 91107
United States
Quote
#EST10686
10/2/2025
EST10686
2 of 2
Subtotal $6,247.74
Tax Total (9.75%) $24.64
Total $6,272.38
Deposit $
** DO NOT PAY – THIS IS AN ESTIMATE **
Equipment, hardware and materials covered by manufacturer’s warranty if applicable. Orders over $25,000. may require a deposit.

Modifications or deviations from those prescribed above requiring additional cost will be performed only upon emailed/written direction and will incur charges over & above the estimate.

Cancellation of Service Calls within 24 business hours may be subject to a cancellation fee.

Delivery dates / completion of services is subject to strikes, accidents and vendor supply chains which are beyond our control.

Authorized Signature: __________________________________________________________ P.O. # ____________________ Print Name: _____________________________________________________________________ Date: ____________________ PAGE 29 of 73
Motorola Solutions, Inc.
10680 Treena St., Suite 200
San Diego, CA 92131
December 30, 2024
Commander Naved Qureshi
City of San Marino
Subject: Motorola Solutions Sole Source- APX8500 RADIO EQUIPMENT Motorola Solutions, Inc. (“Motorola”) is the market leader in radio communications systems and products for the U.S. Government and Public Safety Market and is pleased to have the city of San Marino, CA as a valued customer. The P25 APX8500 radio subscribers we design and manufacture contain proprietary hardware and software components which are not commercially available except through Motorola and its channel partners.

The APX 8500 radio hardware and software options that are proposed to the city of San Marino will be used on the ICI ASTRO25 Trunked System. This system is used by many of the ICI Regional Member agencies, including the city of San Marino to provide mission critical radio communications for their first responders. The ICI ASTRO25 system offers several proprietary features and services that are only available to Motorola APX subscribers operating on an ASTRO25 system.

Specifically, the APX 8500 radios that San Marino currently uses, and that are proposed, are capable of using Motorola’s SmartConnect. SmartConnect is proprietary service on the ICI Regional system that enables public safety communication where Land Mobile Radio (LMR) connectivity is compromised. The APX radios are able to either use in vehicle Wi-Fi hot spots or Wi-Fi hotspots located in City and County facilities to transmit and receive radio communications from the County ASTRO25 system via the internet.

This unique feature is available only to APX radios that have been equipped with Wi-Fi hardware and the SmartConnect feature.

Additionally, the ICI system also features Over-the-Air Rekey of the APX radios encryption keys and Over-the-Air-Programming. Both services use Motorola proprietary hardware located in the ASTRO25 Core to track and process these actions, and minimize system and County resources to do so.

If you have any questions regarding our radio equipment, please contact me at (657) 705-4357 or at [email protected].

Sincerely,
Brett Cox
Motorola Solutions, Inc.

Brett Cox
Sr. Account Executive
PAGE 30 of 73
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director Alexis Huerta, Management Analyst
DATE: February 27, 2026
SUBJECT: APPROVAL OF AMENDMENT NO. 3 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH RINCON
CONSULTANTS, INC., INCREASING THE NOT-TO-EXCEED
AMOUNT TO $200,000 FOR CONTRACT PLANNING

SERVICES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
On July 25, 2025, the City Council approved Amendment No. 2 to the Professional Services Agreement with Rincon Consultants, Inc. (Rincon), increasing the not-to-exceed contract amount to $100,000 and extending the agreement through September 14, 2028. The agreement provides contract planning consulting services to augment City planning staff during periods of staffing changes and to support complex planning efforts on an as-needed basis.

On October 28, 2025, the Huntington Library submitted an application for the rehabilitation and renovation of the Huntington Library Art Building. The project proposes partial demolition of portions of the existing building, construction of a new addition within the existing footprint, and renovation and seismic upgrading of the remaining structure to support continued library operations. The project would maintain existing gallery, office, and collection Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 31 of 73
storage uses while adding new conservation-related spaces. The scope of work requires comprehensive planning, review, and coordination.

DISCUSSION
The Huntington Library Art Building rehabilitation project is a complex project that will require extensive planning, review, and coordination throughout the review process. Given the scope and level of review required, additional contract planning support is necessary to ensure timely project review, allow City staff to continue addressing other active projects, and maintain highquality customer service without delays in processing key projects.

Rincon has supported the Community Development Department since 2021, primarily during periods of staffing changes, and has also provided support with technical initiatives and other long-range planning efforts. Staff have been highly satisfied with the quality and reliability of services provided by Rincon during their time providing Planning consulting services. Rincon has proven expertise in the City’s Municipal Code and planning policies, and their familiarity with the City’s procedures enables them to deliver efficient and high-quality contract planning services to the City.

At the time of the contract renewal, the City received proposals from multiple qualified contract planning firms, and Rincon was selected as the strongest combination of quality, experience, and cost-effectiveness.

The proposed Amendment No. 3 would increase the not-to-exceed contract amount by one hundred thousand dollars ($100,000), increasing the total contract amount from one hundred thousand dollars ($100,000) to two hundred thousand dollars ($200,000). Of the one hundred thousand dollars ($100,000) increase, forty-two thousand six hundred and seventy-four dollars ($42,674) (which includes the full cost of contract planning services for the Huntington Library Art Building project, plus fifteen percent (15%) to cover administrative costs) will be reimbursed to the City by the Huntington Library.

The remaining balance of the contract increase will be available to support future and ongoing City Council priority initiatives, planning projects, and staff augmentation efforts on an as-needed basis through the term of the agreement.

Planning review costs associated with the Huntington Library Art Building project will be reimbursed by the Huntington Library and will not result in a net fiscal impact to the City’s General Fund.

PAGE 32 of 73

FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2025-26 budget amendments needed are listed below to reflect expenditures and reimbursements.

Account# Account Type FY 2025-26 Budget
Amendment
101-14-4150-0000 Expenditure $42,674
101-14-3308-0000 Revenue $42,674
Planning review costs associated with the Huntington Library Art Building rehabilitation project will be reimbursed by the Huntington Library.

Expenditures will be charged to the Community Development Department Other Contract Services account (101-14-4150-0000) and reimbursed by the Huntington Library, with no net impact to the City’s General Fund. The remaining contract balance will be considered through the FY 2026–27 adopted budget review process.

The Finance Director has reviewed this report and concluded that this agreement is in the best interest of the City.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve Amendment No. 3, direct the City Attorney to prepare the amendment, and authorize the City Manager to execute the amendment. If Council concurs, the appropriate motion would be:
“I move to approve Amendment No. 3 not to exceed the amount of two hundred thousand dollars ($200,000) with Rincon Consultants, Inc., for Planning consulting services, direct the City Attorney to prepare Amendment No. 3 consistent with the scope outlined in the staff report, and authorize the City Manager to execute said amendment.”
PAGE 33 of 73

ATTACHMENTS

1. Amendment No. 2 to Professional Services Agreement with Rincon Consultants, Inc.

2. Proposed Amendment No. 3

3. Proposal for Huntington Library Art Building Review (Scope of Work and Fee Schedule)
PAGE 34 of 73
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By: Llly Lilly Ruh Rudolph 5o
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PAGE 40 of 73
PAGE 41 of 73
RINCON
[email protected]
PAGE 42 of 73
Γ
PAGE 43 of 73
[email protected]
PAGE 44 of 73
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PAGE 45 of 73
PAGE 46 of 73
Π
PAGE 47 of 73
AMENDMENT NO. 3 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO AND RINCON CONSULTANTS, INC.

THIS AMENDMENT NO. 3 TO THE AGREEMENT (“Amendment No. 3”) by and between the CITY OF SAN MARINO (“City”) and RINCON CONSULTANTS, INC., a California corporation (“Consultant”) is effective as of February 27, 2026. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated April 27, 2022 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant now desire to amend the Original Agreement, as previously amended.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 3 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit A, but in no event will the City pay more than $200,000. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit A, unless otherwise approved by City in writing. Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of greater than thirty-thousand dollars ($30,000).

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all provisions of the Original Agreement as previously amended shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 3.

3. Authority. The persons executing this Amendment No. 3 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of this Amendment No. 3, and (iv) the entering into this Amendment No. 3 does not violate any provision of any other agreement to which said party is bound.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 3 as of the date and year first hereinabove written.

PAGE 48 of 73
City of San Marino Rincon Consultants, Inc.

By: By:

Philippe Eskandar Signature
City Manager
Print Name and Title
Date: Date:

ATTEST: APPROVED AS TO FORM:

Alison Walker Joseph Montes
City Clerk City Attorney
PAGE 49 of 73

TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Philippe Eskandar, City Manager
Nicole Tibbet, Community Engagement Manager
DATE: February 27, 2026
SUBJECT: APPROVAL OF BALLOT MEASURE ARGUMENT IN FAVOR

OF THE SAN MARINO TRANSACTION AND USE TAX

MEASURE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
At the February 11, 2026 City Council Meeting, the City Council unanimously approved the submission of a ballot measure for the June 2, 2026 special election that would ask voters to consider a one cent Transaction and Use Tax (TUT). This item also designated the City Council as the authors and signatories of the primary argument in favor of this ballot measure.

DISCUSSION
Attachment 1 to this staff report is the recommended primary ballot argument in favor of San Marino’s TUT ballot measure. This argument will be submitted to the County for publication with the required ballot materials as approved by the City Council for the June 2, 2026 special election.

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 55 of 73

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the primary ballot argument in favor of San Marino’s TUT ballot measure to be submitted to the County of Los Angeles for use in the June 2, 2026 election.

ATTACHMENTS

1. Primary Ballot Argument in Favor of San Marino’s TUT Ballot Measure PAGE 56 of 73
Vote YES on Measure S - Keep your tax dollars, in San Marino, for San Marino.

Protecting San Marino’s quality of life begins with protecting the essential services that keep our community safe, well-maintained, and unique. Measure S will help ensure that a substantial portion of the sales taxes residents and visitors pay in San Marino funds San Marino services, rather than being distributed for services outside of the city.

Over the past several years, the City has taken steps to control costs including freezing positions, eliminating programs, and implementing one-time budget reduction measures to name a few. Despite these efforts, the cost of delivering services to our community and building critical infrastructure continues to rise.

Measure S will allow the City to retain sales tax revenue to support San Marino needs, including street, sidewalk, and infrastructure repairs; improve public safety services; invest in youth and senior programs; and more, in a transparent and accountable process. The financial reality is clear; our infrastructure is becoming more expensive to fix, and without a new and reliable source of funding, services will be harder to deliver.

Voting Yes on Measure S guarantees local control: every dollar raised stays in San Marino and cannot be taken by the State or Los Angeles County. Without Measure S, residents still pay higher sales taxes in neighboring cities, but San Marino receives no direct benefit. This local control is key to securing our community’s long term fiscal stability and shares those costs with visitors.

Measure S is about preserving what makes San Marino special — safe streets, reliable infrastructure, responsive public safety, vibrant programming, and a strong community for all generations.

Vote YES on Measure S. Protect your tax dollars. Protect your services. Protect your infrastructure.

Protect our future.
/s/ Tony Chou, Mayor
/s/ Calvin Lo, Vice Mayor
/s/ Hunter Chang, Council Member
/s/ John Chou, Council Member
/s/ Gretchen Shepherd Romey, Council Member
PAGE 57 of 73
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Philippe Eskandar, City Manager
DATE: February 27, 2026
SUBJECT: REINSTATEMENT OF THE NON-RESIDENT WEEKEND
ADMISSION FEE TO LACY PARK AS OF APRIL 11, 2026

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
At the February 12, 2025 City Council Meeting, the City Council unanimously approved the extension of a declaration of local emergency and temporarily suspended the collection of the Lacy Park Weekend Non-Resident Admission Fee in the wake of the Eaton Fire impacts to the surrounding community.

DISCUSSION
As the region has made great strides in recovering from the Eaton Fire and regional parks are reopening, the City Council may reinstate the collection of the Lacy Park Weekend Non-Resident Admission Fee.

The FY 2025-26 Fee schedule adopted by the City Council sets the Lacy Park Weekend Non-Resident Admission Fee at $4 per person. Attachment 1 to this report is Resolution No. R-26-05 which would reinstate the collection of that fee.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 58 of 73

FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2025–26 Adopted Budget included projected revenue from the Lacy Park Weekend Non-Resident Admission Fee. Due to the temporary suspension of fee collection over the past eight months, approximately $68,000 in revenue has not been collected to date.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the reinstatement of the Lacy Park Weekend Non-Resident Admission Fee.

ATTACHMENTS

1. Resolution No. R-26-05
PAGE 59 of 73
RESOLUTION NO. R-26-05

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SAN MARINO, CALIFORNIA REINSTATING THE

WEEKEND NON-RESIDENT ADMISSION FEE TO LACY PARK
WHEREAS, on Wednesday, January 8, 2025, the City Council adopted Resolution No.

R-25-03, ratifying a declaration of emergency adopted by the City Manager related to a January 7, 2025 wind storm (“Wind Storm”); and
WHEREAS, on Wednesday, February 12, 2025, the City Council adopted Resolution No. R-25-06 suspending the weekend non-resident admission fee (currently $4 per person) to Lacy Park.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of San Marino:

SECTION 1. The weekend non-resident admission fee (currently $4 per person) shall be reinstated effective April 11, 2026.

APPROVED this 27th day of February 2026.

CITY COUNCIL OF SAN MARINO
___________________________

TONY CHOU
Mayor
ATTEST:
__________________________

ALISON TATE
City Clerk
PAGE 60 of 73
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
DATE: February 27, 2026
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
JANUARY 2026

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on April 10, 2024, Section 16.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City. The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type;
• Issuer, date of maturity, date of purchase, par and the dollar amount invested;
• Coupon, discount or earnings rate; and
• Current market value as of the date of the report and the source of this same valuation; and
• The weighted average maturity and weighted average yield of all investments combined.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 61 of 73
The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above. The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646). Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION

PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, investments in Municipal Securities, and investments in U.S.

Government Agency Securities. All items are detailed in the attachment to this report. A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.

City of San Marino
Cash and Investments Portfolio Summary Allocation
Petty Cash on City Premises $ 1,397 0%
Cash in Bank-checking accounts 8,034,069 24%
Cash in Bank-IMMA 10,952,326 33%
CERBT Section 115 Trust 900,000 3%
CEPPT Section 115 Trust 1,500,000 5%
Deposits with LAIF 6,337,756 19%
Certificates of Deposit 3,450,000 10%
Treasury Obligations - 0%
US Government Agency Securities 1,250,000 4%
Municipal Securities 474,635 1%
Cash and Investments $ 32,900,183 100%
PAGE 62 of 73

PORTFOLIO PERFORMANCE
As of 1/31/26, the annual percentage yield earned on the bank IMMA is

2.78%. The effective yield for LAIF deposits is 3.931%. The average yield on CDs is 2.99%. The average yield on US Government Agency Securities is

2.86%. The effective yield on Municipal Securities is 2.650%. Total combined portfolio yield for January 2026 is 3.14%.

Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
2024 2025 2026
Jan 4.012 4.366 3.931
Feb 4.122 4.333
Mar 4.232 4.313
Apr 4.272 4.281
May 4.332 4.272
Jun 4.48 4.269
Jul 4.516 4.258
Aug 4.579 4.251
Sep 4.575 4.212
Oct 4.518 4.150
Nov 4.477 4.096
Dec 4.434 4.025
PAGE 63 of 73
Total Cash and Investments
2024 2025 2026
Jan $39,122,223 $38,498,486 $32,900,183
Feb $38,930,344 $37,958,423
Mar $37,428,779 $32,575,434
Apr $42,745,381 $36,992,117
May $45,009,003 $38,813,591
Jun $43,336,679 $36,874,092
Jul $36,943,792 $28,819,484
Aug $35,154,415 $27,945,761
Sep $34,014,793 $26,345,855
Oct $31,862,773 $24,401,895
Nov $30,699,222 $23,558,742
Dec $38,226,238 $30,560,577

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:

PAGE 64 of 73
“I move to receive and file the Cash and Investment Report for the Month of January 2026.”

ATTACHMENTS

1. Treasurer’s Report as of January 31,2026
PAGE 65 of 73
Maturity Par Bank Market
Deposit/Investment Type Bank/Issuer Date Value Balance Value Cash on PremisesPetty Cash & Cash Drawer City Hall 522.77 522.77 522.77 Petty Cash Fire Department 300.00 300.00 300.00
Petty Cash & Cash Drawer Recreation Department 100.00 100.00 100.00 Petty Cash & Cash Drawer Library 324.20 324.20 324.20
Petty Cash & Cash Drawer Lacy Park 150.00 150.00 150.00 Petty Cash Police Department - - -
1,397 1,397 1,397
Cash in Bank-checking accountsInvestment Transaction Interest Account BMO Bank 205-XXX-X 16,424 16,424 16,424 General Operating East West Bank-00-811xx753 8,017,645 8,017,645 8,017,645 Payroll (ZBA) East West Bank-00-811xx761 - - -
Worker's Compensation (ZBA) East West Bank-00-811xx779 - - - Sub total 8,034,069 8,034,069 8,034,069
Cash in Bank-money market accountMoney Market East West Bank-00-811xx787 10,952,326 10,952,326 10,952,326 Total Cash in Bank 18,986,394 18,986,394 18,986,394
Maturity Par Book Market
Deposit/Investment Type Bank/Issuer Date Value Value Value InvestmentsPooled Funds California Employers' Retiree Benefit Trust (CERBT) 900,000 900,000 1,097,119 Pooled Funds California Employers' Pension Prefunding Trust (CEPPT) 1,500,000 1,500,000 1,804,274 Pooled Funds State of California Local Agency Investment Fund (LAIF) 6,337,756 6,337,756 6,351,582 BMO Bank Safekeeping Goldman Sachs Bank USA CUSIP #38149MWH2 (FDIC #33124) 05/19/26 249,000 249,000 246,829 BMO Bank Safekeeping Bank of America NA CUSIP #06051XEG3 06/08/26 245,000 245,000 246,098 BMO Bank Safekeeping UBS Bank USA CUSIP #90348JM72 (FDIC #57565) 06/16/26 250,000 250,000 247,248 BMO Bank Safekeeping Toyota Financial SGS BK CUSIP #89235MLC3 (FDIC #57542) 07/15/26 248,000 248,000 244,843 BMO Bank Safekeeping Bank Hapoalim B. M. CUSIP #06251A2Y5 (FDIC #33686) 07/23/26 248,000 248,000 244,694 BMO Bank Safekeeping Synchrony Bank CUSIP #87164WA24 08/13/26 248,000 248,000 244,240 BMO Bank Safekeeping State Bank of India CUSIP #856285XL0 (FDIC #33682) 09/28/26 248,000 248,000 243,844 BMO Bank Safekeeping Citibank NA CUSIP #17312Q4A4 (FDIC #7213) 09/29/26 243,000 243,000 245,085 BMO Bank Safekeeping Morgan Stanley Bank NA CUSIP #61773TDG5 (FDIC #32992) 04/20/27 246,000 246,000 243,097 BMO Bank Safekeeping Popular BK New York BRH IN CUSIP#73317ADB5 06/07/27 245,000 245,000 248,469 BMO Bank Safekeeping Morgan Stanley Private BK NATL CUSIP#61768E4S9 06/07/27 245,000 245,000 248,714 BMO Bank Safekeeping Medallion BK Utah CUSIP#58404DVG3 06/21/27 245,000 245,000 248,325 BMO Bank Safekeeping BNY Mellon NA INSTL CTF DEP CUSIP#05584CPT7 06/20/28 245,000 245,000 248,984 BMO Bank Safekeeping Sallie Mae Bank Murray Utah CD CUSIP#795451DK6 07/17/29 245,000 245,000 250,356 3,450,000 3,450,000 3,450,824
Treasury ObligationsNone None - - -
US Government Agency SecuritiesBMO Bank Safekeeping Federal Farm Credit Bank CUSIP #3133EMH21 06/15/26 250,000 250,000 247,400 City of San Marino
As of January 31, 2026
Treasurer's Report
PAGE 66 of 73
Maturity Par Bank Market
City of San Marino
As of January 31, 2026
Treasurer's Report
BMO Bank Safekeeping Federal Farm Credit Bank CUSIP #3133ENHC7 12/14/26 500,000 500,000 491,430 BMO Bank Safekeeping Federal Home Loan Bank CUSIP #3130B1L70 05/26/28 500,000 500,000 502,060 1,250,000 1,250,000 1,240,890
Municipal SecuritiesBMO Bank Safekeeping California ST GO Taxable CUSIP #13063DMA3 04/01/26 474,635 500,000 499,170 474,635 500,000 499,170
5,174,635 5,190,884 5,200,000
Total Cash & Investments 32,925,548 32,900,183 33,431,652 Hillary Guirola-Leon February 11, 2026
Hillary Guirola-Leon, Interim City TreasurerI hereby certify that this report is in compliance with the City’s Investment Policy as adopted by the City Council on April 10, 2024, and the source of market valuation is obtained from various bank statements, the monthly CERBT, CEPPT & LAIF statements and the investment safekeeping account statement with US Bank. The City has the ability to meet its expenditure requirements for the next six months.

PAGE 67 of 73
LAIF
Date Type of Transaction Amount Notes
No transactions this month
East West Bank Money Market Account
Date Type of Transaction Amount Notes
1/13/2026 Transfer from Operating Property Taxes received 4,500,000 1/20/2026 Transfer from Operating Property Taxes received 3,000,000 BMO Bank Safekeeping
Date Type of Transaction Amount Notes
No transactions this month
CalPERS CERBT Trust
Date Type of Transaction Amount Notes
No transactions this month
CalPERS CEPPT Trust
Date Type of Transaction Amount Notes
No transactions this month
PAGE 68 of 73
Institution:

Weekly as of Date:

Signature Date
Name and Title
Weekly Call Report Certification
Local Agency Security Program
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).

The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 01/28/2026) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.

Name and Title
Yi Liu, VP-Financial Quantitative Analyst
East West Bank
1/28/2026
Signature Date
Lily Li, VP- Assistant Treasury Operation Manager
01/29/2026 01/29/2026
PAGE 69 of 73
Weekly Call Report
Local Agency Security Program
California Department of Financial Protection and Innovation Institution Name: East West Bank CID #: 194
Total
Mailing Address:

Weekly Report As of Date:
135 N Los Robles Ave, 8th Floor , Pasadena, CA 91101
1/28/2026 Submission Date: 1/29/2026
Pool #1 (x110%) Pool #2 (x150%) Pool #3 (x105%)
$ -
$ -
$ -
$ -
Less: CDAR Deposits: $ -
$ -
$ -
$ -
$ -
$ -
Total Deposits & Accrued Interest:

Less: Deposits Subject to Waivers:

Less: Interest:

Less: Uncollected Funds:
$ -
$ 708,818,513.92
$ -
$ -
$ 482,524,093.38
$ 1,281,300,147.87
$ 123,710,803.14
$ -
$ -
$ 482,524,093.38
$ 1,281,300,147.87
$ 123,710,803.14
Federal Home Loan Bank of San
Francisco
Minimum Collateral Required:
$ -
$ -
$ -
$ 675,065,251.35
$ 708,818,513.92
$ - $ 675,065,251.35
$ -
$ -
$ -
Less: Other (Specify on Line 17):

Total Secured Deposits:
$ 111,181,486.08
Agent of Depository:

VP- Assistant Treasury Operation Manager
VP-Financial Quantitative Analyst
Authorizer #1 Name:

Authorizer #2 Name:

Authorizer #1 Title:

Authorizer #2 Title:

Lily Li
Yi Liu
6267686949
[email protected]
Description of Other Deposits:
$ 820,000,000.00
Excess/Deficiency in Pledged Collateral: $ 111,181,486.08 Preparer Name:

Preparer Title:

Preparer Phone #:

Preparer Email Address:

Shan Xu
Treasury Analyst II
Market Value of Pledged Securities as of
Weekly Report Date: $ -
$ -
$ -
$ -
$ 820,000,000.00
PAGE 70 of 73

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PAGE 73 of 73

San Marino City CouncilFebruary 27, 2026

San Marino City Council
February 27, 2026