AGENDA – MARCH 11, 2026 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 11, 2026 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
WOOD LIBRARY
101 MISSION AVE., OCEANSIDE CA 92054
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
AGENDA – MARCH 11, 2026 PAGE 2 of 5
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting. Written public comment will also be accepted electronically via the Zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Once the Mayor calls for Zoom comments, they will be read or summarized in the order received, then made part of the public record for the meeting. No further Zoom comments will be read after the conclusion of public comment for that item.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
NEW BUSINESS
1. FISCAL YEAR 2025-26 MID-YEAR FINANCIAL REVIEW, UPDATED
FIVE-YEAR FINANCIAL FORECAST AND LONG-TERM FINANCIAL
PROJECTIONS, AND APPROVAL OF BUDGET AMENDMENTS
AGENDA – MARCH 11, 2026 PAGE 3 of 5
Recommendation: Staff recommends that this report be received and filed, and that the Council approve the proposed FY 2025-26 budget adjustments as reflected in Attachments 1 and 2. If the City Council concurs with staff’s recommendations, the appropriate motion would be:
“I move to receive and file the FY 2025-26 Mid-Year Financial review, Updated FiveYear Financial Forecast, and Long-Term Financial Projections, and approve the FY 2025-26 proposed budget amendments.”
CONSENT CALENDAR
2. APPROVAL OF AMENDMENT NO. 3 TO THE AGREEMENT WITH EIDE BAILLY, LLP TO INCREASE NOT-TO- EXCEED AMOUNT TO $130,000
AND EXTEND THE CONTRACT TERM
Recommendation: Staff recommends the Council approve amendment No. 3 to the agreement with Eide Bailly, LLP. If the City Council concurs with staff’s recommendation an appropriate motion would be:
”I move to approve Amendment No. 3 to the agreement with Eide Bailly, LLP and authorize the City Manager to execute the amendment.”
3. APPROVAL OF PROCUREMENT OF LIBRARY MATERIALS FROM INGRAM
CONTENT GROUP FOR THE CROWELL PUBLIC LIBRARY
Recommendation: Staff recommends the Council approve of the procurement of library materials from Ingram Content Group in an amount not to exceed $71,548 for FY 2025-26. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve of the procurement of library materials from Ingram Content Group in an amount not to exceed $71,548 for FY 2025-26.”
4. APPROVAL OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH VANDORPE CHOU ASSOCIATES, INC. (VCA) TO
ADD EXPEDITED PLAN REVIEW SERVICES
Recommendation: Staff recommends the City Council approve Amendment No. 1, direct the City Attorney to prepare the amendment, and authorize the City Manager to execute the amendment. If City Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to approve Amendment No. 1 to the Professional Services Agreement with VCA to add expedited plan review services, direct the City Attorney to prepare the amendment consistent with the scope outlined in the staff report, and authorize the City Manager to execute said amendment.”
5. APPROVAL OF THE INSTALLATION AND WAIVING OF COSTS FOR THE AGENDA – MARCH 11, 2026 PAGE 4 of 5
SAN MARINO SCHOOLS FOUNDATION STREET POLE BANNERS
Recommendation: Staff recommends that the City Council approve the request from the San Marino Schools Foundation and waive the installation costs. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a request from the San Marino Schools Foundation that is in accordance with Resolution No. R-14-22 for the installation and display of banners citywide between April 1 and June 30, 2026.”
6. ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN THE SAN
MARINO POLICE OFFICERS ASSOCIATION AND THE CITY OF SAN
MARINO CONCERNING THE PROPOSED ADDITION OF SECTION 09.11 (E) TO THE MEMORANDUM OF UNDERSTANDING
Recommendation: Staff recommends that the City Council adopt the Side Letter of Agreement between the San Marino Police Officers Association and the City of San Marino. If the City Council concurs with staff's recommendation, an appropriate motion would be:
“I move to adopt the Side Letter of Agreement between the San Marino Police Officers Association and the City of San Marino concerning the proposed addition of Section 09.11 (E) to the Memorandum of Understanding.”
7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
FEBRUARY 2026
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements
Report for the month of February 2026. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of February 2026.”
8. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the January and February 2026 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Regular Meeting of January 14, 2026, the Adjourned Regular Meeting of January 30, 2026, the Special Meeting of February 11, 2026, the Regular Meeting of February 11, 2026 and the Adjourned Regular Meeting of February 27, 2026.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San AGENDA – MARCH 11, 2026 PAGE 5 of 5
Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 03/06/2026 ALISON WALKER
CITY CLERK