Agenda packet — San Marino City Council, March 27, 2026

AGENDA – MARCH 27, 2026 PAGE 1 of 172

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

ADJOURNED REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
FRIDAY, MARCH 27, 2026 AT 8:30 AM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
NO. 35 HANGZHOU S RD. SEC. 1

TAIPEI CITY, TAIWAN
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

AGENDA – MARCH 27, 2026 PAGE 2 of 172
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.

Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Written Zoom comments will be read or summarized and made part of the public record for the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo and Mayor Chou

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

NEW BUSINESS

1. REVIEW DRAFT FY 2026-27 CAPITAL EQUIPMENT AND
CONSTRUCTION PLANS AND 5-YEAR FORECAST
Recommendation: Staff recommends that the City Council:

Review the draft FY 2026-27 capital equipment and capital construction budgets and five-year (5) plans;
Provide direction on the proposed FY 2026-27 expenditures, including approval or modification; and
AGENDA – MARCH 27, 2026 PAGE 3 of 172
Identify any FY 2027-28 or future equipment and/or projects that should be advanced into FY 2026-27.

Staff will incorporate City Council direction into the proposed budget for formal adoption.

CONSENT CALENDAR

2. APPROVAL OF CONTRACT WITH HARRIS & ASSOCIATES FOR ANNUAL ADMINISTRATION SERVICES IN THE AMOUNT OF $16,475
Recommendation: Staff recommends the Council approve the contract with Harris & Associates in the amount of $16,475 to provide administrative services for the annual levy. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to approve the contract with Harris & Associates in the amount of $16,475 to provide administrative services for the annual levy.”

3. REVIEW OF SAN MARINO POLICE DEPARTMENT MILITARY
EQUIPMENT ANNUAL REPORT AND RENEWAL OF ORDINANCE NO. O22-1390 AND APPROVAL OF RESOLUTION NO. R-26-02 Recommendation: Staff recommends the City Council to adopt Resolution No. R-26- 02, renewing both San Marino Ordinance No. O-22-1390 and San Marino Police Department Policy 705, and finding that the San Marino Police Department Military Equipment Annual Report complies with the standards of approval set forth in Government Code §§ 7070, 7071 and 7072. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-26-02, renewing both San Marino Ordinance No.

O-22-1390 and San Marino Police Department Policy 705.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: 03/20/2026 ALISON WALKER

CITY CLERK
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer Hillary Guirola-Leon, Finance Director
DATE: March 27, 2026
SUBJECT: REVIEW DRAFT FY 2026-27 CAPITAL EQUIPMENT AND
CONSTRUCTION PLANS AND 5-YEAR FORECAST

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents
Fiscally Responsible and Transparent City Government
Inviting and Relevant City Facilities
Safe Community
Well-Maintained Infrastructure

BACKGROUND
Overall Budget Process
At the February 27, 2026, City Council meeting, staff presented an overview of the Fiscal Year (FY) 2026-27 budget process, including proposed priority principles, and received Council feedback regarding key focus areas. Today’s workshop represents the next stage of that process with staff presenting the proposed Capital Equipment and Capital Construction budgets.

On April 24, 2026, staff will return to present each department’s work plans and operating budgets. Throughout this process, staff will continue to coordinate with the City Council's Finance Liaisons to ensure alignment with Council priorities and expectations.

While additional refinements may occur prior to final budget adoption, today’s discussion is critical in providing direction for the preparation of the proposed Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 4 of 172
FY 2026-27 Capital Improvement Program (CIP) budget.

DISCUSSION
As part of the City’s annual budget adoption, planned capital expenditures are compiled and presented to the City Council for review and policy direction.

Approved projects and programs are then incorporated into the City’s Capital Improvement Program budget for adoption.

This workshop includes:
• Review of the draft FY 2026-27 Capital Equipment and Construction budgets
• An update to the City’s five-year (5) capital forecast Capital Equipment
The Capital Equipment Program is presented in a format consistent with prior fiscal years. Supporting documentation includes:
• Attachment 1 – Status of FY 2025-26 capital equipment expenditures. • Attachment 2 – Summary of recommended FY 2026-27 capital equipment purchases.
• Attachment 3 – Detailed descriptions and cost estimates for proposed expenditures.

Capital equipment requests were initially developed by department heads based on operational needs and approved work plans. These requests were subsequently reviewed and prioritized by Parks & Public Works Director Shah, Finance Director Guirola-Leon and City Manager Eskandar, in consideration of City Council priorities and funding availability. The resulting program reflects a balanced and prioritized list of near-term and future equipment needs.

Attachment 2 identifies recommended purchases for FY 2026-27, while Attachment 3 outlines future-year needs for Council awareness and long-term planning. Items listed in Attachment 3 will be revisited in the following year and may be moved between future Fiscal Years as operational priorities and/or budget necessitate.

Capital Construction
The draft Capital Improvement Program (CIP) is similarly organized and includes:

PAGE 5 of 172
• Attachment 4 – Status of FY 2025-26 capital construction projects and programs.
• Attachment 5 – Summary of recommended FY 2026-27 capital construction projects.
• Attachments 6-8 – Detailed project descriptions and cost estimates by category (right-of-way, park and grounds, civic facilities, wastewater collection, and stormwater).

Capital construction projects have been developed by the Parks and Public Works Department based on the City’s five-year (5) CIP, infrastructure conditions, regulatory requirements and operational priorities. Projects are categorized as:

1. Annual/Recurring Programs

2. Proposed New Projects (FY 2026-27)

3. Future Projects (FY 2027-28 and beyond)
The proposed FY 2026-27 CIP reflects continued investment in the City’s core infrastructure systems, with an emphasis on transportation, safety and longterm asset management. Key projects proposed for the upcoming fiscal year include:
• Measure R 710 North Projects ($335,000) – Upon execution of a funding agreement with Metro, the City will initiate preliminary engineering using Measure R funds to evaluate and advance potential corridor improvements along Huntington Drive. The project focuses on traffic calming, improving access to schools and local businesses, and enhancing pedestrian safety within this heavily utilized corridor. • Street Rehabilitation Program ($1,100,000 in new funding) – This annual program addresses pavement conditions citywide and remains a cornerstone of the City’s infrastructure maintenance program.

Beginning this cycle, the program will transition to a biennial approach for more intensive roadway rehabilitation, while also launching a preventative maintenance component for streets previously rehabilitated since 2018. This approach is intended to maximize pavement lifecycle performance and reduce long-term repair costs. • Annual Sidewalk Improvements ($508,445) – This program prioritizes the repair and replacement of damaged, uneven, and uplifted sidewalks throughout the City. Improvements will enhance pedestrian safety, improve accessibility, and support compliance with ADA requirements, while reducing potential liability exposure.

PAGE 6 of 172
In addition, several previously approved projects are included as reappropriations/re-budgets. These projects do not require new FY 2026-27 funding but will continue into the next fiscal year. These projects include:
• City Hall Campus – Emergency Generator Connection
• City Hall Re-Carpeting
• Rio Hondo Load Reduction Strategy
For transparency, project forms will be included for these projects in the final adopted budget book.

Commission Review
The proposed capital equipment plan for the Police, Fire, and Parks and Public Works Departments was presented to the Public Safety Commission on March 16, 2026. The Commission received and filed the report and recommended forwarding the plan to the City Council for consideration.

FISCAL IMPACT & PROCUREMENT REVIEW
Capital Equipment
All FY 2025-26 City Council-approved equipment purchases have either been completed or are anticipated to be completed by the end of the fiscal year, as detailed in Attachment 1.

For FY 2026-27, staff recommend seven (7) new capital equipment purchases.

The proposed budget is summarized below by funding sources:

Funding Source FY 2026-27 Proposed
Budget
Capital Equipment (Fund
591) $1,632,500
COPS $87,500
Donations $5,300
Total $1,725,300
This total includes a $450,000 re-appropriation associated with the Engine 791 replacement initiated in FY 2025-26.

PAGE 7 of 172
All capital equipment purchases will be conducted in accordance with the City’s purchasing ordinance.

Capital Construction
The proposed Capital Construction Projects for FY 2026-27 total $8,289,359, inclusive of re-appropriations from prior fiscal years. The proposed budget is summarized below by funding sources:

Funding Source FY 2026-27 Proposed
Budget
Special Revenue Funds $2,717,681
Capital Projects (Fund 394) $5,379,845
Sewer Enterprise (Fund 700) $191,833
Total $8,289,359
As of July 1, 2025, $8,236,193 of funding was available in the Capital Projects Fund (Fund 394). At the November 12, 2025, City Council meeting, Council approved a transfer of $2,300,000 to the Capital Projects Fund reserves from the General Fund reserves for future capital improvement projects.

Of the $3,416,913 in new FY 2026-27 funding requests:
• $2,280,440 is funding allocated from the Capital Projects Fund (Fund 394)
• $1,136,473 is derived from special revenue sources, including Proposition A (Fund 207), TDA Article 3 (Fund 214), Enterprise Sewer Fund (Fund 700), Measure R Fund (Fund 243), and Measure W (Fund 246).

Additionally, special revenue funds will be re-appropriated from FY 2025-26 to continue to support ongoing and new projects as appropriate. Special fund rollovers include Gas Tax (Fund 202), Proposition C (Fund 215), Measure R (Fund 243), Measure M (Fund 247), and Measure W (Fund 246).

Projects currently underway but not completed will be carried forward into FY 2026-27 through re-appropriations/re-budgets.

Reserve Balance Impact
Capital Projects Fund (Fund 394)
PAGE 8 of 172
If all proposed FY 2026-27 projects are approved, the Capital Projects Fund (Fund 394) is projected to end Fiscal Year 2026–27 with a reserve balance of $864,376.

Capital Equipment Fund (Fund 591)
Approval of all proposed capital equipment purchases will require a transfer from the General Fund to provide sufficient funding for Fiscal Year 2026–27 equipment expenditures in the amount of $1,153,495.

General Fund (Fund 101)
The General Fund is projected to have a beginning reserve balance of $16.8 million as of July 1, 2026, representing 46.7% of General Fund revenues. If a transfer of $1,153,495 is approved to fund the proposed equipment purchases, General Fund reserves would be reduced to approximately $15.7 million or 43.5% of revenues.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council:

1. Review the draft FY 2026-27 capital equipment and capital construction budgets and five-year (5) plans;

2. Provide direction on the proposed FY 2026-27 expenditures, including approval or modification; and

3. Identify any FY 2027-28 or future equipment and/or projects that should be advanced into FY 2026-27.

Staff will incorporate City Council direction into the proposed budget for formal adoption.

ATTACHMENTS

1. Status Update on the FY 2025-26 Capital Equipment Plan

2. Summary Table of Recommended FY 2026-27 Capital Equipment Purchases and Five-Year (5) Plan

3. Capital Equipment Request Forms - All Departments (FY 2026-27 and future years)

4. Status Update on the FY 2025-26 Capital Construction Programs and Projects

5. Summary Table of Recommended FY 2026-27 Capital Construction Projects PAGE 9 of 172
and Five-Year (5) Plan

6. Capital Construction Request Forms - Annual/Recurring Projects/Programs

7. Capital Construction Request Forms - Proposed New FY 2026-27 Capital Construction Projects

8. Capital Construction Request Forms - Future Projects (FY 2027-28 and beyond)
PAGE 10 of 172
STATUS OF FY 2025-26 CAPITAL EQUIPMENT PURCHASES
FIRE
Category/Item Current Status Budget
Thermal Imaging Cameras
(Year 2)
On schedule to be completed by June 30,
2026 $5,500
Battalion Vehicle
Replacement Complete $20,296
Engine 791 Replacement Year 1 of 2 payments for Engine $450,000 TOTAL FIRE $475,796
POLICE
Category/Item Current Status Budget
Taser Replacement
Program
On schedule to be completed by June 30,
2026 $28,604
Mobile Radios (Year 2) On schedule to be completed by June 30, 2026 $232,000
TOTAL POLICE $260,604

COMMUNITY SERVICES
Category/Item Current Status Budget
Library Furniture
Replacement
On schedule to be completed by June 30,
2026 $43,000
TOTAL COMMUNITY SERVICES $43,000
PAGE 11 of 172
STATUS OF FY 2025-26 CAPITAL EQUIPMENT PURCHASES

ADMINISTRATION
Category/Item Current Status Budget
Computer Replacements
Fund 591
On schedule to be completed by June
30, 2026 $38,371
Critical IT Infrastructure &
Security Maintenance
On schedule to be completed by June
30, 2026 $239,000
Council Meeting
Broadcast Equipment Complete $49,460
TOTAL ADMINISTRATION $326,831

PARKS AND PUBLIC WORKS
Category/Item Current Status Budget
Pressure Washer Complete $16,500
Fleet Vehicle Lift Cancelled $15,000
Small Engine Replacement
Program
On schedule to be completed by June
30, 2026 $1,711
TOTAL PARKS AND PUBLIC WORKS $33,211

TOTAL CAPITAL EQUIPMENT PURCHASES ALL
DEPARTMENTS $1,134,876
PAGE 12 of 172
FY 2026/27 CAPITAL EQUIPMENT BUDGET AND 5-YEAR EQUIPMENT EXPENDITURE PLAN 123456789
10111213141516171819202122232425262728293031323334353637383940414243

B C D E F G H I J K L M N OP Q R S T U V W

ADMINISTRATION/FINANCE/IT
11-0550 Annual PC Replacement Program Other 34,000 4,371 38,371 38,371 - - 22,000 22,000 22,000 - - - - 22,000 25,000 25,000 30,000 30,000 132,000 11-0564 Critical IT Infrastructure & Security Maintenance Software 239,000 - 239,000 239,000 - - - - - - - - - - - - - - - 11-0565 Council Meeting Broadcast Equipment Other 44,894 4,566 49,460 49,460 - - - - - - - - - - - - - - - Total Administration 317,894 8,937 326,831 326,831 - - 22,000 22,000 22,000 - - - - 22,000 25,000 25,000 30,000 30,000 132,000

COMMUNITY DEVELOPMENT
- - - - - - - - - - - - - - - - - - -
Total Community Development - - - - - - - - - - - - - - - - - - - Police
30-NEW Mobile Digital Computers Other - - - - - - 67,500 67,500 - - - 67,500 - 67,500 - - - - 67,500 30-NEW Radio Communications Repeater Antenna Other - - - - - - 20,000 20,000 - - - 20,000 - 20,000 - - - - 20,000 30-NEW Taser Replacement Program Other 28,604 - 28,604 28,604 - - - - - - - - - - - - - - - 30-NEW Mobile Radios Other 116,000 116,000 232,000 232,000 - - - - - - - - - - - - - - - Total Police 144,604 116,000 260,604 260,604 - - 87,500 87,500 - - - 87,500 - 87,500 - - - - 87,500 FIRE
34-NEW Mobile Data Terminals Other - - - - - - 14,500 14,500 14,500 - - - - 14,500 - - - - 14,500 34-NEW Firefighting Safety Equipment Other - - - - - - 35,000 35,000 35,000 - - - - 35,000 20,000 - - - 55,000 34-NEW Rescue Ambulance 91 Replacement Vehicle - - - - - - - - - - - - - - - 500,000 - - 500,000 34-NEW Storage Containers Other - - - - - - - - - - - - - - - 10,000 10,000 10,000 30,000 34-NEW Reserve Engine 791 Replacement Vehicle 450,000 - 450,000 - 450,000 903,000 1,353,000 1,353,000 - - - - 1,353,000 - - - - 1,353,000 34-9300 Battalion Vehicle Replacement Vehicle - 20,296 20,296 20,296 - - - - - - - - - - - - - - - 34-0563 Thermal Imaging Cameras Other 5,500 - 5,500 5,500 - - - - - - - - - - - - - - - Total Fire 455,500 20,296 475,796 25,796 - 450,000 952,500 1,402,500 1,402,500 - - - - 1,402,500 20,000 510,000 10,000 10,000 1,952,500

PARKS AND PUBLIC WORKS
48-NEW Backhoe Other - - - - - - 175,000 175,000 175,000 - - - - 175,000 - - - - 175,000 48-NEW Gator Utility Vehicles Vehicle - - - - - - 20,000 20,000 20,000 - - - - 20,000 25,000 - - - 45,000 42-4613 Small Engine Replacement Program Other - 1,711 1,711 1,711 - - 5,000 5,000 5,000 - - - - 5,000 - 5,000 - 5,000 15,000 50-4613 Electric Riding Mower Other - - - - - - - - - - - - - - 48,000 - - - 48,000 48-NEW Forklift Other - - - - - - - - - - - - - - 35,000 - - - 35,000 48-NEW Skip Loader Other - - - - - - - - - - - - - - 120,000 - - 120,000 48-4613 Trailered Construction Traffic Message Board Other - - - - - - - - - - - - - - - - 30,000 - 30,000 42-0502 Fleet Vehicle Lift Other - 15,000 15,000 -
42-0500 Pressure Washer Other 16,500 - 16,500 16,500 - - - - - - - - - - - - - - - Total Parks and Public Works 16,500 16,711 33,211 18,211 - - 200,000 200,000 200,000 - - - - 200,000 108,000 125,000 30,000 5,000 468,000

COMMUNITY SERVICES
90-NEW Library Public Computer Replacements Other - - - - - - 8,000 8,000 8,000 - - - - 8,000 8,000 8,000 - - 24,000 90-NEW Library Parking Lot Bookdrop Other - - - - - - 5,300 5,300 - 5,300 - - - 5,300 - - - - 5,300 90-NEW Library Furniture Replacement Other 43,000 43,000 43,000 - - - - - - - - - - Total Community Services 43,000 - 43,000 43,000 - - 13,300 13,300 8,000 5,300 - - - 13,300 8,000 8,000 - - 29,300 TOTALS-ALL FUNDS 977,498 161,944 1,139,442 674,442 - 450,000 1,275,300 1,725,300 1,632,500 5,300 - 87,500 - 1,725,300 161,000 668,000 70,000 45,000 2,669,300 FY 26-27 FY 27-28 Donations (281) Air District (212) Re-budget from FY 25-26 Re-appropriation from FY 25-26 NEW FY 26- 27 Funding Total FY 26-27 Budget Capital Equipment (591)
SB
1383
Grant
COPS
(233)
FY 26-27 Capital Equipment Budget FY 26-27 Capital Equipment Funding Sources 5-yr Capital Equipment Expenditure Plan Description
FY 25-26 Capital Equipment Budget
Original FY 25-
26 Budget Modifications Total FY 25- 26 Budget FY 25-26 Estimated Actual Capital Expense Type Referenc e Code FY 28-29 FY 29-30 FY 30-31 5-yr Totals Printed: 3/20/2026
PAGE 13 of 172

ADMINISTRATION/IT REQUESTS
PAGE 14 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
20 /20
Annual PC Replacement Program
Replacement of aging PC's according to PC replacement schedule Citywide
City Manager's Office Nicole Tibbet Capital Equipment
$ 22,000 New Project or Ongoing
City Employees or Contractor
$ 22,000 $ 25,000 $ 25,000 $ 30,000 $ 30,000 $ 132,000
$ 22,000 $ 25,000 $ 25,000 $ 30,000 $ 30,000 $ 132,000
$ 0
$ 0
$ 0
$ 0
PAGE 15 of 172

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This request is to replace PC's for various City staff. The City is currently on a 5 year PC replacement schedule, meaning computers should be replaced on a 5 year cycle. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security.

A total of 13 PC's are requested for replacement in FY 26-27. See below for a breakdown by Department:

Police: 4 computers
HR: 1 computer
Library: 5 computers
Recreation: 3 computers
A total of $22,000 is requested for these purchases for FY 26-27. There is an anticipated cost escalation each year of the program to account for general inflation. Purchasing costs may also be impacted by federal tariffs. $ 22,000
$ 22,000
$ 22,000
$ 22,000
FY 26-27
None. Fully funded by Capital Equipment Fund (Fund 591) PAGE 16 of 172

POLICE DEPARTMENT REQUESTS
PAGE 17 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Mobile Digital Computers
Procurement of 12 new Mobile Digital Computers (MDC's) for the Police Department Fleet Police Department
Police Department John Incontro Capital Equipment
$ 67,500 Ongoing
Contractor
$ 67,500 $ 0 $ 0 $ 0 $ 0 $ 67,500
COPS $ 67,500 COPS COPS COPS COPS COPS $ 67,500
$ 0
$ 0
$ 0
$ 0
PAGE 18 of 172

CITY OF SAN MARINO
FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The current Police Department Fleet Mobile Digital Computers (MDC's) are six years old, and have reached the end of their effective service life. Devices older than five years typically experience significant performance degradation, and higher failure rates. These devices are essential to daily law enforcement functions, including access to computer-aided dispatch (running vehicle plates, wanted persons, etc.), records management, report writing, and real-time communication. The aging technology of our current MDC's presents potential hardware support issues through the manufacturer, limiting repair options, and increasing downtime. Additionally, outdated systems struggle to meet evolving cybersecurity and data protection requirements, creating potential vulnerabilities that could impact sensitive law enforcement information. The purchase of new MDC's will improve reliability and functionality related to critical in-vehicle technology, support current and future law enforcement software platforms, maintain officer efficiency and response capabilities, reduce maintenance costs associated with obsolete equipment, and enhance service delivery to the community. A total of twelve (12) MDC's are proposed for purchase in FY 26-27:
-Seven for vehicles 1-7
-One for motor officer
-One for command post
-Three spares
$ 67,500
$ 67,500
$ 67,500
$ 67,500
FY 26-27
The proposed cost is based upon a new tablet, docking station, keyboard, basic wiring, warranty, and tax.

The new MDC's will require limited ongoing or routine maintenance in the form of system updates by our Information Technology support team. This maintenance should be covered under the City's contract with I.T.

COPS
PAGE 19 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
20 /20
Radio Communications Repeater Antenna
Replacement of Radio Communications Repeater Antenna to meet current standards
Police Department
Police Department John Incontro Capital Equipment
$ 20,000
New
Contractor
$ 20,000 $ 0 $ 0 $ 0 $ 0 $ 20,000
CE $ 20,000 CE CE CE CE CE $ 20,000
$ 0
$ 0
$ 0
$ 0
PAGE 20 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The current off site Police Department radio communications repeater antenna is over 15 years old and needs to be replaced to meet current radio communication standards. The Commander Omni Fiberglass Antenna (450-470 MHz, 7.1 dBi, N Female) provides significant advantages over most exposed element arrays and delivers equal or superior electrical performance. Commander Omni Antennas use multiple large-diameter copper radiating elements stacked collinearly, fed in phase, and enclosed in a weatherproof fiberglass housing.

These DC-grounded units feature low-loss Teflon and insulated connectors. The antenna offers 5.0 dBd gain and can withstand winds of up to 100 mph (160 km/hr). It is ideal for duplex systems with 8 MHz or less separation between Tx and Rx frequencies. Multiple mounting hardware options are available for these antennas.

Key benefits of this antenna include a weatherproof design for reliable operation and the ability to withstand winds up to 100 mph. Additionally, the copper elements minimize the possibility of inter-modulation (unwanted signal) generation. The DC grounding further protects the system from lightning strikes. $ 20,000
$ 20,000
$ 20,000
$ 20,000
FY 26-27
The proposed cost includes the purchase and installation of the radio communications repeater antenna, as well as all applicable taxes. The antenna is maintenance-free and should not incur any additional maintenance costs.

PAGE 21 of 172

FIRE DEPARTMENT REQUESTS
PAGE 22 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
MDT Replacement
Procurement of Apple iPads for MDT refurbishment to ensure continued connectivity with the Verdugo Fire Communications Center
Fire Department
Fire Mario Rueda Capital Equipment
$ 14,500 New Project
$ 14,500 $ 0 $ 0 $ 0 $ 0 $ 14,500
CE $ 14,500 CE CE CE CE CE $ 14,500
$ 0
$ 0
$ 0
$ 0
PAGE 23 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City of San Marino has been contracting continuously with Verdugo since 1996. Contracting with Verdugo minimizes the effects of fire and disaster for residents of San Marino through effective mobilization and dispatch of firefighting and emergency medical resources.

In June 2025, the Verdugo Fire Communications Center (Verdugo) announced plans to update their Computer Aided Dispatch (CAD) system to an iOS-based operating system. This update requires all Verdugo contracting agencies to upgrade apparatus equipment to maintain connectivity with the new CAD system. As part of this mandatory transition, the San Marino Fire Department must replace existing Windows-based mobile data terminals (MDT) in all apparatus with Apple iPads. This hardware upgrade is critical for the San Marino Fire Department to continue receiving dispatch information from Verdugo for all Fire and EMS incidents.

The San Marino Fire Department will need to replace the MDTs in six apparatus (two Rescue Ambulances, two Engines, and two battalion chief vehicles). The costs for the battalion chief vehicles will be shared with the City of South Pasadena.

Verdugo, through the City of Glendale, will purchase the required equipment for all contracting agencies and transition to the new CAD system in February 2026. The City of Glendale will then send an invoice for reimbursement during the 2026-2027 Fiscal Year. $ 14,500
$ 14,500
$ 14,500
$ 14,500
FY 26-27
PAGE 24 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Fire Department
Fire Department Michael White Capital Equipment
$ 35,000 New Project
$ 35,000 $ 20,000 $ 0 $ 0 $ 0 $ 55,000
CE $ 35,000 CE $ 20,000 CE CE CE CE $ 55,000
$ 0
$ 0
$ 0
$ 0
PAGE 25 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Fire Department is requesting approval to procure new structural firefighting protective ensembles (turnout gear”) and particulate-blocking firefighting hoods to replace aging and non-compliant equipment currently in service. The requested turnout gear will replace ten (10) existing sets that are over ten (10) years old, have reached the end of their allowable service life, and have been red tagged as unfit for use by our third-party repair and maintenance provider. The requested hoods will replace existing non-particulate hoods that do not meet current NFPA (National Fire Protection Association) requirements.

The Fire Department currently maintains two sets of turnout gear per firefighter, a frontline set and a backup set, totaling thirty-eight (38) sets. During FY 2018-19, the department reduced expenditures across multiple accounts, including Safety Uniforms, to offset higher overtime costs resulting from staffing vacancies and injuries on duty. These budget reductions continued through FY 2025-26, resulting in ten (10) turnout gear sets that now require replacement. Replacing all ten sets would restore compliance with the established replacement cycle; however, due to ongoing fiscal constraints, the department is splitting the purchase into two phases. The department is requesting funding for six (6) sets in FY 2026-27 to address the most critical needs. The remaining four (4) sets would be purchased in FY 2027-28.

Modern firefighting protective equipment plays a critical role in reducing both firefighter exposure to carcinogens, and an elevated risk of occupational cancer. Updated turnout gear and particulate-blocking hoods are specifically designed to limit the absorption of soot, smoke particulates, and toxic byproducts of combustion.
$ 35,000
$ 35,000
$ 35,000
$ 35,000
FY 26-27; 27-28
PAGE 26 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
20 /20
Reserve Engine 791 Replacement
Procurement of replacement Type I fire engine for Engine 791 due to aging and increased maintenance
Fire Department
Fire Mario Rueda Capital Equipment
$ 903,000 Ongoing
$ 903,000 $ 0 $ 0 $ 0 $ 0 $ 903,000
CE $ 903,000 CE CE CE CE CE $ 903,000
$ 0
$ 0
$ 0
$ 0
PAGE 27 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The San Marino Fire Department (SMFD) is requesting capital equipment funds to purchase a new Type I fire engine to replace the current reserve Engine 791. Engine 791 was purchased in 2008, is currently 18 years old, and will be due for replacement in the coming years. The replacement for Engine 791 will become the new front line engine, and current front line Engine 91 would move to reserve status. Engine 91 was purchased in 2018 and will be approximately 10 years old when it moves to reserve status. The SMFD replacement cycle ensures the ability of the SMFD to provided immediate response to emergencies experienced by residents.

Due to heavily impacted production times for a new Type I engine, purchase of the replacement engine must be made several years prior to the anticipated delivery and in-service date. Current production time estimated by the manufacturer is approximately 48 months. Procurement costs for the engine have been incurred over multiple years, with $450,000 being initially incurred in FY 2025-26 and re-appropriated into FY 26-27. When combined with the FY 26-27 cost of $903,000, the total cumulative cost for the new Engine is $1,353,000 $ 903,000
$ 903,000
$ 903,000
$ 903,000
FY 26-27
PAGE 28 of 172

PARKS AND PUBLIC WORKS DEPARTMENT

REQUESTS
PAGE 29 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 175,000 New
City Employees
$ 175,000 $ 0 $ 0 $ 0 $ 0 $ 175,000
CE $ 175,000 CE CE CE CE CE $ 175,000
$ 0
$ 0
$ 0
$ 0
PAGE 30 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department maintains two backhoes that are essential for maintenance operations requiring excavation, trenching, and loading of materials. The smaller backhoe was replaced in FY 2023-24. This request it to replace the Department's larger backhoe, which has exceeded its reliable service life and has experienced recurring mechanical issues resulting in extended periods out of service. Due to the equipment's age and increasing difficulty obtaining replacement parts, continued repairs are no longer practical or cost-effective.

The larger backhoe is critical for operations involving heavier excavation and the movement of larger quantities of debris and materials. It is also an important asset during emergency response and storm clean up efforts. For example, the equipment was used extensively during the 2025 windstorm cleanup to remove large debris and fallen tree limbs. Replacing this equipment will restore operational reliability, improve staff efficiency and support essential maintenance and emergency response activities. A new backhoe has an expected useful life of approximately 20 years.
$ 175,000
$ 175,000
$ 175,000
$ 175,000
FY 26-27
The new backhoe will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

PAGE 31 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Gator Utility Vehicles
Procurement of two (2) small utility vehicles for Public Works maintenance staff Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 20,000 New
City Employees
$ 20,000 $ 25,000 $ 0 $ 0 $ 0 $ 45,000
CE $ 20,000 CE $ 25,000 CE CE CE CE $ 45,000
$ 0
$ 0
$ 0
$ 0
PAGE 32 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department maintains two small utility vehicles (commonly referred to as "Gators") that support daily maintenance operations. These vehicles allow staff to efficiently transport tools, equipment, and materials to job sites while remaining compact and maneuverable in confined spaces such as park pathways and landscaped medians. Both vehicles are nearing the end of their service lives and require replacement. These vehicles are particularly important for maintenance activities at Lacy Park and throughout City medians, where larger vehicles are not practical. They are also used extensively during special events at Lacy Park, allowing maintenance staff to move efficiently through crowded areas to transport materials, equipment and personnel. Staff proposes replacing the two (2) vehicles over the next two fiscal years. The FY 2026-27 replacement will be an electric-powered unit dedicated to use at Lacy Park, supporting the City's efforts to reduce noise and emissions in park areas. The second vehicle is proposed for replacement in FY 2027-28.

The estimated cost of one electric utility vehicle is $20,000, based on vendor quotes. The expected service life of a new unit is approximately 20 years.
$ 20,000
$ 20,000
$ 20,000
$ 20,000
FY 26-27 and FY 27-28
The new gators will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

AQMD
PAGE 33 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Small Engine Replacement Program
Continuation of biennial program to replace small engine equipment Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 5,000 Ongoing
City Employees
$ 5,000 $ 0 $ 5,000 $ 0 $ 5,000 $ 15,000
CE $ 5,000 CE CE $ 5,000 CE CE $ 5,000 CE $ 15,000
$ 0
$ 0
$ 0
$ 0
PAGE 34 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
In FY 2018-19, the City Council approved a biennial program to replace small engine equipment used by the Streets, Parks, and Grounds divisions. The Department maintains several dozen small engine tools under 50 hp used for routine maintenance activities such as trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. This program provides funding to replace worn or aging equipment on a rotating basis to ensure reliable operations. In October 2023, the State of California enacted AB 1346, which prohibits the sale of gas-powered lawn and landscape equipment beginning in 2024. To comply with this requirement, the Department has been transitioning its small engine equipment from gas-powered to electric alternatives. In addition to meeting State requirements, this transition helps reduce noise and emissions associated with maintenance operations. Over the past several years, the City has taken advantage of available incentive programs to replace a majority of its gas-powered equipment. As a result, fewer replacements are needed this year. Therefore, the funding request for this program is lower than in previous years.
$ 5,000
$ 5,000
$ 500
$ 5,000
$ 5,500
$ 500
Ongoing FY 26-27
The small engines on the various tools may require routine maintenance over the course of a fiscal year. This should generally not amount to more than $500
PAGE 35 of 172

COMMUNITY SERVICES DEPARTMENT

REQUESTS
PAGE 36 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

Crowell Public Library
Community Services Ashley Watts Capital Equipment
$ 8,000 New Project
City Employees
$ 8,000 $ 8,000 $ 8,000 $ 0 $ 0 $ 24,000
CE $ 8,000 CE $ 8,000 CE $ 8,000 CE CE CE $ 24,000
$ 0
$ 0
$ 0
$ 0
PAGE 37 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Library provides computer access for any of its 37,000 cardholders. This access is especially important after school and on weekends, when almost every computer is in use. These computers were purchased in 2021 and have a useful life of 3-5 years. At least 3 of them currently have "out of order" signs, while others have needed occasional maintenance as they reach the end of their lifespan. All computers are also recommended for replacement because the version of Windows is no longer supported and can no longer be updated, which is a security issue. New computers will ensure that we are providing the maximum amount of service to the community. The Department recommends the replacement of the 24 computers over the course of 3 years (8 computers/year). The estimated price of each computer is $1,000, including the mouse and the keyboard. With proper maintenance and care, the new computers will last their full lifespan. $ 8,000
$ 8,000
$ 8,000
$ 8,000
N/A
PAGE 38 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Crowell Public Library
Community Services Ashley Watts Capital Equipment
$ 5,300 New Project
City Employees or Contractor
$ 5,300 $ 0 $ 0 $ 0 $ 0 $ 5,300
D $ 5,300 D D D D D $ 5,300
$ 0
$ 0
$ 0
$ 0
PAGE 39 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Library bookdrop is a low-cost way to expand access and increase circulation. The Library utilizes a bookdrop to allow patrons to return items at any time of the day, regardless of the Library's hours of operations. This easy return process promotes increased circulation by removing barriers that patrons may encounter to visit the Library. Whether its mobility challenges or time constraints, a bookdrop makes it possible to quickly and securely return items.

The Library currently has two bookdrops: one in the Library's parking lot (24/7 access) and one inside of the gated area of the Community Services campus (access limited to operating hours). The parking lot bookdrop is being proposed for replacement. Staff have trouble accessing the bookdrop to retrieve items due to issues with the lock. After many years of usage and multiple repairs by staff, the lock's damage makes it difficult to secure the items. The bookdrop also has a few dents on its exterior that detracts from its visual appeal. This capital expenditure will be funded through a donation from the San Marino Public Library Foundation. $ 5,300
$ 5,300
$ 5,300
$ 5,300
N/A
PAGE 40 of 172

FUTURE REQUESTS -

ALL DEPARTMENTS
PAGE 41 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

Fire
Fire Department Mario Rueda Capital Equipment
$ 500,000 Future Request
Contractor
$ 0 $ 0 $ 500,000 $ 0 $ 0 $ 500,000
CE CE CE $ 500,000 CE CE CE $ 500,000
$ 0
$ 0
$ 0
$ 0
PAGE 42 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The San Marino Fire Department requests funding authorization for the purchase of one (1) new Advanced Life Support (ALS) Rescue Ambulance (RA) to replace reserve RA791, purchased in 2015. Upon delivery, the new unit will serve as the department's frontline ambulance, RA91; the current RA91 that was manufactured in 2021 will then be reassigned to reserve status.

The Rescue Ambulance is one of the most heavily used and mission-critical vehicles in the San Marino Fire Department fleet. The RA responds to nearly every medical emergency, operates under continuous stop-and-go conditions, runs electrical, medical, HVAC, and patient-care systems continuously, carries life-support equipment, pharmaceuticals, and sensitive electronics, and is exposed to extreme interior wear from stretcher loads, bio-hazard cleanup, and high crew turnover.

The San Marino Fire Department's Rescue Ambulance is a lifesaving platform. Replacement ensures that residents receive safe and reliable emergency medical care. $ 500,000
$ 500,000
$ 500,000
$ 500,000
FY 28-29
PAGE 43 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Storage Containers
Purchase of storage containers for Fire Department equipment and Emergency Supply Cache City Hall Complex and Stoneman
Fire Mario Rueda Capital Equipment
$ 30,000 Future
City Employees
$ 0 $ 0 $ 10,000 $ 10,000 $ 10,000 $ 30,000
CE CE CE $ 10,000 CE $ 10,000 CE $ 10,000 CE $ 30,000
$ 0
$ 0
$ 0
$ 0
PAGE 44 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The San Marino Fire Department maintains three storage containers at the City Hall Complex and Stoneman, to house firefighting equipment, personal protective equipment, department records, and the City's emergency supply cache. These containers provide critical storage space for materials that support daily operations as well as emergency preparedness and response activities.

Over time, the three units have sustained significant wear and damage that has resulted in leaks and deterioration of the containers structure. As a result, some stored equipment has been exposed to moisture and environmental conditions that can lead to damage or reduced service life. Additionally, holes in the container used to store the City's emergency supply cache have allowed rodents to enter the unit. This has resulted in contamination and destruction of a portion of the City's stored emergency supplies. $ 10,000
$ 10,000
$ 10,000
$ 10,000
FY 28-29
PAGE 45 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 48,000 Future
City Employees
$ 0 $ 48,000 $ 0 $ 0 $ 0 $ 48,000
CE CE $ 24,000 CE CE CE CE $ 24,000
$ 0
AQMD AQMD $ 24,000 AQMD AQMD AQMD AQMD $ 24,000
$ 0
$ 0
PAGE 46 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Four of the mowers are electric-powered, with the remaining one being gas-powered. A new mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers began phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower to complete the transition of the City's mower fleet to completely electric. As this is an electric mower, funds from the South Coast Air Quality Management District (AQMD) funds may be used to partially fund the purchase. The estimated price based on quotes obtained from qualified vendors is $48,000. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency.
$ 48,000
$ 24,000
$ 500 $ 24,000
$ 48,000
$ 48,500
$ 500
FY 27-28
The new mower will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $500 per year and can be sufficiently covered by the Department's operating budget.

AQMD
PAGE 47 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Forklift
Procurement of a new forklift to assist multiple Departments with lifting and moving materials Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 35,000 Future
City Employees
$ 0 $ 35,000 $ 0 $ 0 $ 0 $ 35,000
CE CE $ 35,000 CE CE CE CE $ 35,000
$ 0
$ 0
$ 0
$ 0
PAGE 48 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City currently has one forklift that is utilized by multiple Departments to assist in loading, unloading, and moving materials, boxes, and pallets around City facilities. The existing equipment is over 20 years old and has recently required multiple larger-scale, costly repairs. Additionally, the California Air Resources Board (CARB) has approved regulations requiring agencies to phase out gas-powered forklifts by January 1, 2030.

As such, procuring a new forklift will also help ensure the City's compliance with these new regulations. A new forklift would greatly benefit the Police, Fire, and Public Works Departments in day-to-day tasks that require moving larger quantities of materials, improving overall staff efficiency and saving costs from the frequent repairs needed to the existing equipment. Based on quotes obtained by staff, a new forklift is estimated to cost approximately $35,000.
$ 35,000
$ 35,000
$ 500
$ 500
$ 35,500
$ 35,500
$ 500
FY 28-29
The new forklift will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $500 per year and can be sufficiently covered by the Department's operating budget.

PAGE 49 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 120,000 Future
City Employees
$ 0 $ 0 $ 120,000 $ 0 $ 0 $ 120,000
CE CE CE $ 120,000 CE CE CE $ 120,000
$ 0
$ 0
$ 0
$ 0
PAGE 50 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department is in need of a new skip loader as the existing equipment has recently had issues that required significant repair and is nearing the end of its useful life. A skip loader is helpful to street, parks, and grounds maintenance staff as it allows for the loading and moving of materials such as debris, rock, sand, and soil. Without a skip loader routine maintenance activities that require loading transport of material, are significantly more difficult and inefficient. A new skip loader has an expected useful life of 20 years, and would improve maintenance staff efficiency.
$ 120,000
$ 120,000
$ 1,000
$ 1,000
$ 121,000
$ 121,000
$ 1,000
FY 28-29
The new skip loader will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.

PAGE 51 of 172

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Trailered Construction Traffic Message Board
Procurement of a trailered changeable message sign that can be used to advise residents of construction, lane closures, traffic delays, etc.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 30,000 Future
City Employees
$ 0 $ 0 $ 0 $ 30,000 $ 0 $ 30,000
CE CE CE CE $ 30,000 CE CE $ 30,000
$ 0
$ 0
$ 0
$ 0
PAGE 52 of 172

CITY OF SAN MARINO

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department owns two changeable message signs that can advise residents of construction, traffic delays, lane closures, or any other safety related messaging while driving. One of the signs was replaced during FY 24-25. The other sign is several years old and nearing the end of its service life. It is recommended that a replacement sign be procured in order to ensure the City has two functioning message board signs. This enables the City to provide messaging on both sides of closures and at multiple locations throughout the City. These signs are typically deployed at large special events, such as the 4th of July and the Homecoming Parade, and can also be deployed in the event of significant construction or an accident that requires lane closure. As the sign can relay traffic and public safety related messaging, it will benefit multiple City departments, including Parks and Public Works, Police, and Fire. $ 30,000
$ 30,000
$ 30,000
$ 30,000
FY 29-30
PAGE 53 of 172
TO: Mayor Chou and Members of the City Council
FROM: Amber Shah, PE, Director of Parks & Public Works/City Engineer DATE: March 27, 2026
SUBJECT: FY 2025-26 CAPITAL IMPROVEMENT PLAN STATUS
UPDATE

BACKGROUND
The Parks and Public Works Department continue to advance implementation of the Fiscal Year (FY) 2025-26 Capital Improvement Program (CIP), which includes both capital equipment and construction projects.

The purpose of this memorandum is to provide the City Council with a status update on active and recently completed FY 2025-26 construction projects and programs. These projects reflect the City’s ongoing investment in infrastructure, public safety, regulatory compliance and facility improvements.

PROJECT STATUS SUMMARY
Right-of-Way

1. Annual Striping, Signing, and Marking Program
• Re-striping activities associated with traffic reviews are underway and scheduled for completion within FY 2025-26.
• Staff is currently identifying additional locations for inclusion in the FY 2026-27 program.

2. Street Tree Management Plan
• Tree planting activities are in progress and anticipated to be completed by June 30, 2026.

3. Sidewalk Replacement Program
• Construction for the FY 2025-26 cycle commenced on August 5, 2025, and was successfully completed in September 2025.

4. FY 2025-26 Street Rehabilitation Program Project
• The design contract was awarded in January 2026. Construction is anticipated to begin in Summer 2026.

5. Alley and Parking Lot Improvement Program
• Design has been completed. The project is expected to be advertised for construction bids before the end of March 2026.

PAGE 54 of 172
2 6. Citywide Traffic Improvements
• Improvements in school zones, including reduced speed limits, signage, and striping enhancements, are nearing completion. • Nine (9) speed radar feedback systems have been delivered and are scheduled for installation at key locations within school zones to improve traffic awareness and safety.

7. Traffic Control Devices Program
• Re-wiring necessary for the continued operation of the signalized intersection of Huntington Drive and Granada Avenue is scheduled for completion by end of FY 2025-26.

8. Measure R 710 North Projects
• Upon execution of a funding agreement with Metro, staff are preparing to procure a consultant to initiate the preliminary design phase of the Huntington Drive corridor project in FY 2026-27.

9. Huntington Drive/Mission Street Beautification Program • Sidewalk improvements in the Mission District have been completed, enhancing pedestrian safety and overall walkability.

Parks

1. Lacy Park Playground Management Program
• Phase 2 of playground replacement project was completed in October 2025. This phase included a brand-new ages 2-5
structure and two new free-standing play elements,
complementing the ages 5-12 structure and swing set completed last fiscal year.

Civic Facilities

1. PW Facility Upgrades
• Facility improvements are on track to be completed during FY 2025-26, including installation of new flooring and furnishings in the Public Works office.

2. Old Mill Facility Repairs
• Re-roofing of the caretaker cottage at the Old Mill was completed during FY 2025-26.
• Staff are evaluating improvements that may be eligible for funding through Measure A funds (Los Angeles County Parks and Open Space District).

3. Emergency Operations Center (EOC) Electrical Upgrades • Staff are refining project scope of work and identifying potential funding sources.
• Improvements are intended to enhance system organization, safety, and operational efficiency.

PAGE 55 of 172
3 4. Emergency Generator Connection
• This project is proposed to be re-budgeted to FY 2026-27. • Staff will evaluate the existing generator condition and assess the feasibility of providing connectivity to additional facilities on City Hall campus with available funding.

Wastewater Collection System

1. Sewer Main Rehabilitation Program
• Staff are coordinating with the City’s sewer maintenance contractor to identify priority segments based on recent inspection data.
• A project scope is currently being developed and will be funded through the Sewer Enterprise Fund.

2. Lift Station Improvement Program
• Construction to upgrade the City’s three sewer lift stations began in March 2025. Work at Orlando List Station and Monterey Lift Station is now complete. Work at Avondale Lift Station is currently delayed due to unforeseen site conditions but is expected to be completed in FY 2025-26.

3. Sewer Master Plan
• Updates to Sewer System Management Plan (SSMP) and Spill Emergency Response Plan (SERP) were completed during FY 2025-26.

Stormwater System

1. Drainage Inlet Replacement Program
• Project is proposed to be re-budgeted to FY 2026-27.

2. Drainage Wash Replacement Program
• Project is proposed to be re-budgeted to FY 2026-27.
• Staff are currently evaluating maintenance needs of drainage washes to identify and prioritize needed improvements.

3. Trash Capture Filters
• Installation of trash capture devices in 46 catch basins was completed in November 2025 for compliance with regulatory requirements.

4. Culvert Replacement Program
• Consultant evaluation of two alternative alignments to re-route the storm drain in public streets to help mitigate project’s impact on Lacy Park was completed in FY 2025-26.
• Design is currently ongoing and expected to continue into FY 2026-27.

5. Rio Hondo Load Reduction Strategy
PAGE 56 of 172
4 • This is a County-led project currently in the design phase. • The City’s remaining financial obligation for design will be funded through Measure W.

NEXT STEPS
The City’s capital program is developed and managed as part of a rolling fiveyear plan. Projects not completed within the current fiscal year will be rebudgeted as appropriate to ensure continuity. Updated capital equipment and construction requests for FY 2026-27, along with future-year requests, are being presented concurrently as part of the annual budget process.

PAGE 57 of 172
1 23456789
10111213141516171819202122232425262728293031323334353637383940414243444546474849505152535455565758596061626364

B D E G H I J K L M N O P S U X Z AB AC AD AE AF AG AH AI AJ AK AL AM AN Measure A FY 30-31
Number Project Type Prop C
Annual/Ongoing Programs
1 Annual Striping, Marking, and Signing Program Right-of-Way 50,000 60,461 110,461 110,461 - - 50,000 50,000 50,000 - - - - - - - - - - 110,461 - 50,000 50,000 55,000 55,000 60,000 270,000 2 Street Tree Management Plan Right-of-Way 38,644 38,644 38,644 - - 30,000 30,000 30,000 - - - - - - - - - - - 38,644 30,000 30,000 30,000 30,000 30,000 150,000 3 Sidewalk Replacement Program Right-of-Way 461,175 51,841 513,016 488,666 - 24,350 508,445 532,795 523,065 - - 9,730 - - - - - - - 488,666 - 532,795 533,870 559,260 586,275 623,640 2,835,840 4 Street Rehabilitation Program Right-of-Way 1,925,090 2,572,130 4,497,220 210,000 4,287,220 1,100,000 5,387,220 3,462,155 800,000 - - - - 500,000 250,000 350,000 - - - 210,000 5,387,220 5,150,000 900,000 5,400,000 950,000 17,787,220 5 Alley and Parking Lot Improvement Program Right-of-Way 100,000 668,740 768,740 768,740 - - 100,000 100,000 100,000 - - - - - - - - - - 768,740 - 100,000 550,000 120,000 600,000 140,000 1,510,000 6 Citywide Traffic Improvements Right-of-Way 150,000 83,365 233,365 200,000 - 33,365 116,635 150,000 150,000 - - - - - - - - - - 200,000 - 150,000 - - - - 150,000 7 Traffic Control Devices/Equipment Program Right-of-Way 111,240 - 111,240 75,000 - 36,240 100,000 136,240 136,240 - - - - - - - - - - - 75,000 136,240 175,000 405,000 200,000 150,000 1,066,240 8 Bridge Maintenance Program Right-of-Way - - - - - - 135,000 135,000 135,000 - - - - - - - - - - - - 135,000 - 50,000 - 50,000 235,000 9 Measure R 710 North projects Right-of-Way 300,000 35,000 335,000 - - - 335,000 335,000 - - - - - - 335,000 - - - - - - 335,000 - 6,000,000 - 8,000,000 14,335,000 10 Old Mill Facility Repairs Civic Facilities 74,141 - 74,141 20,000 54,141 - - 54,141 54,141 - - - - - - - - - - - 20,000 54,141 50,000 - - - 104,141 11 Sewer Main Rehabilitation Program Wastewater 191,833 - 191,833 - - - 191,833 191,833 - - - - 191,833 - - - - - - - - 191,833 4,187,000 4,397,000 4,572,000 4,755,000 18,102,833 12 Drainage Inlet Replacement Program Stormwater 37,356 - 37,356 - 37,356 - - 37,356 37,356 - - - - - - - - - - - - 37,356 30,000 - - - 67,356 13 Drainage Wash Improvement Program Stormwater 35,000 - 35,000 - 35,000 - - 35,000 35,000 - - - - - - - - - - - - 35,000 35,000 - - - 70,000 14 Trash Capture Filter Program Stormwater 150,000 1,238 151,238 148,521 - 225,000 2,717 227,717 - - - - - - - - 227,717 - - 148,521 - 227,717 - - - - 227,717 15 Culvert Replacement Program Stormwater 236,290 8,140 244,430 44,430 - 200,000 200,000 - 200,000 - - - - - - - - - - - 44,430 200,000 7,000,000 600,000 5,426,600 625,000 13,851,60016 Citywide Irrigation Upgrades Parks and Grounds - - - - - - 75,000 75,000 75,000 - - - - - - - - - - - - 75,000 - - - 75,000 Total - Annual/Ongoing Programs 3,860,769 3,480,915 7,341,684 2,104,462 126,497 4,583,892 2,966,913 7,677,302 4,987,957 800,000 - 9,730 - 191,833 500,000 585,000 350,000 227,717 - 2,104,462 - 7,677,302 17,790,870 13,116,260 16,869,875 15,383,640 70,837,947 New Projects and Programs
17 Bus Stop Improvements Right-of-Way - - - - - - 100,000 100,000 - - 100,000 - - - - - - - - - - 100,000 - - - - 100,000 18 Lacy Park Office Renovation Civic Facilities - - - - - - 250,000 250,000 250,000 - - - - - - - - - - - - 250,000 1,000,000 - - - 1,250,000 19 Center Median Conservation Re-Envisioning Parks and Grounds - - - - - - 100,000 100,000 - - - - - - - - 100,000 - - - - - 100,000 - - - 100,000 Total - New Projects and Programs - - - - - - 450,000 450,000 250,000 - 100,000 - - - - - 100,000 - - - - 350,000 1,100,000 - - - 1,450,000 Future Projects
20 CDBG Sidewalk Ramp Project Right-of-Way 217,000 85,346 302,346 228,562 - - - - - - - - - - - - - - - 228,562 - - - 350,000 - - 350,000 21 Fire Station Bathroom Remodel Civic Facilities - - - - - - - - - - - - - - - - - - - - - - - - 420,000 - 420,00022 Library Flooring Repairs and Replacement Civic Facilities - - - - - - - - - - - - - - - - - - - - - - - 175,000 175,000 - 350,00023 Lacy Park Playground Management Program Parks and Grounds 300,000 (6,100) 293,900 294,550 - - - - - - - - - - - - - - - - - - 350,000 150,000 - - 500,00024 Condition Assessment - Park & Street Trees Parks and Grounds - - - - - - - - - - - - - - - - - - - - - 50,000 - - - 50,000 Total - Future Projects 517,000 79,246 596,246 523,112 - - - - - - - - - - - - - - - 228,562 - - 400,000 675,000 595,000 - 1,670,000 Re-Appropriations/Re-Budget - PREVIOUSLY APPROVED NO NEW FUNDING 25 City Hall Campus - Emergency Gen Connection Civic Facilities 31,850 38 31,888 - 31,888 - - 31,888 31,888 - 31,888 - - - - 31,88826 EOC Electrical Upgrades Civic Facilities 50,000 - 50,000 50,000 - - 50,000 50,000 - - - - - - - - - - - - 50,000 - - - - 50,00027 City Hall Re-Carpeting Civic Facilities 60,000 - 60,000 - 60,000 - - 60,000 60,000 - 60,000 - - - - 60,00028 Rio Hondo LRS Stormwater 52,585 - 52,585 32,416 - 20,169 - 20,169 - 20,169 - 20,169 - - - - 20,169 Total- Re-Appropriations/Re-Budget 194,435 38 194,473 32,416 141,888 20,169 162,057 - 141,888 - - - - - - - - 96,102 - - - 162,057 - - - - 162,057 Completed Projects
29 Neighborhood Traffic Calming Program Right-of-Way 45,824 - 45,824 20,000 - - - - - - - - - - - - - - - - 20,000 - - - - - - 30 Streetlight Replacement Program Right-of-Way 150,000 - 150,000 - - - - - - - - - - - - - - - - - - - - - - - - 31 Huntington Drive/Mission St Beautification Right-of-Way 250,000 - 250,000 195,000 - - - - - - - - - - - - - - - - - - - - - - - 32 Public Works Facilities Upgrades Civic Facilities 127,438 - 127,438 50,000 - - - - - - - - - - - - - - - - - - - - - - - 33 San Marino Center Renovation Civic Facilities 125,000 125,000 - - - - - - - - - - - - - - - - - - - - - - - -34 EV Charging Stations Civic Facilities 2,856 - 2,856 5,902 - - - - - - - - - - - - - - - - 5,902 - - - - - -35 City Hall Campus Roof Repair Civic Facilities - - - - - - - - - - - - - - - - - - - - - - - - - - - 36 Lift Station Improvement Program Wastewater 1,353,257 - 1,353,257 1,353,257 - - - - - - - - - - - - - - - 1,985,690 - - - - - - -37 Sewer Master Plan Wastewater 53,583 - 53,583 40,000 - - - - - - - - - - - - - - - - - - - - - - -38 Sewer System Management Plan Update Wastewater - 5,345 5,345 5,345 - - - - - - - - - - - - - - - - 5,345 - - - - - - Total - Completed Projects 1,982,958 130,345 2,113,303 1,669,504 - - - - - - - - - - - - - - 2,016,937 - - - - - - - TOTALS BY PROJECT TYPERIGHT OF WAY Right-of-Way 3,798,973 3,556,883 7,355,856 2,335,073 - 4,381,175 2,575,080 6,956,255 4,586,460 800,000 - - 9,730 - 500,000 585,000 350,000 - - - 2,140,073 6,956,255 6,488,870 8,469,260 6,871,275 10,003,640 38,789,300 PARKS AND GROUNDS Parks System 300,000 (6,100) 293,900 294,550 - - 175,000 175,000 75,000 - - - - - - - - 100,000 - - - 75,000 500,000 150,000 - - 725,000 CIVIC FACILITIES Civic Facilities System 346,285 125,038 471,323 75,902 196,029 - 250,000 446,029 446,029 - - - - - - - - - - - 25,902 446,029 1,050,000 175,000 595,000 - 2,266,029

WASTEWATER COLLECTION SYSTEM
Total Wastewater Collection System 1,598,673 5,345 1,604,018 1,398,602 - - 191,833 191,833 - - - - - 191,833 - - - - - - 1,991,035 191,833 4,187,000 4,397,000 4,572,000 4,755,000 18,102,833 STORMWATER SYSTEM Stormwater System 511,231 9,378 520,609 225,367 72,356 222,886 225,000 520,242 272,356 - - - - - - - - 247,886 - - 192,951 520,242 7,065,000 600,000 5,426,600 625,000 14,236,842TOTALS - ALL GOVERNMENTAL FUNDS 6,555,162 3,690,544 10,245,706 4,329,494 268,385 4,604,061 3,416,913 8,289,359 5,379,845 800,000 - 100,000 9,730 191,833 500,000 585,000 350,000 347,886 - - 4,349,961 8,189,359 19,290,870 13,791,260 17,464,875 15,383,640 74,120,004 5-yr Totals
5-yr Capital Improvement Expenditure Plan
Donations
(281)
Sewer Fund
(700)
Measure M
(247) FY 25-26 TDA Article 3 (214) FY 26-27 FY 27-28 Measure R (243) FY 26-27 Capital Budget Funding Sources
Capital Improv FY 28-29 FY 29-30 HUTA (202) CDBG (204) Prop A (207) Measure W Funding Re- appropriation Program Category/Project Name Total FY 26- 27 Budget FY 25-26 Capital Budget FY 26-27 Capital Budget
Original FY 25-
26 Budget Modifications Total FY 25- 26 Budget Estimated Expenditure by June 30, 2026 Re-budget from FY 25-26 New FY 26- 27 Funding FY 2026-27 Capital Construction Projects and 5-Year Plan PAGE 58 of 172

ANNUAL/RECURRING PROJECTS/PROGRAMS
PAGE 59 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 50,000 Ongoing Project/Program
Contractor
$ 50,000 $ 50,000 $ 55,000 $ 55,000 $ 60,000 $ 270,000
CC $ 50,000 CC $ 50,000 CC $ 55,000 CC $ 55,000 CC $ 60,000 CC $ 270,000 $ 0
$ 0
$ 0
$ 0
PAGE 60 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This ongoing program, established in 2019, provides for the replacement of pavement markings, legends, lane striping, and faded street signage at locations throughout the City. This program ensures that streets not scheduled for full rehabilitation continue to receive necessary maintenance to preserve visibility and functionality.

As part of this effort, existing painted striping and markings are upgraded to thermoplastic materials, which provide enhanced durability and improved visibility, particularly in low-light and wet weather conditions. These improvements contribute directly to traffic safety by enhancing lane delineation, driver awareness, and overall roadway clarity. Maintaining clear and visible striping and signage is a critical component of the City's traffic safety strategy and helps reduce the risk of collisions while supporting safe navigation for motorists and pedestrians.

Staff recommend continuation of this program in FY 2026-27 and beyond, with $50,000 in new funding proposed for the upcoming fiscal year. Future year costs reflect anticipated increases in material and labor expenses to maintain current levels.
$ 50,000 $ 50,000
$ 50,000
$ 50,000
FY 26-27
PAGE 61 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 30,000 Ongoing Project/Program
Contractor
$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000
CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 150,000 $ 0
$ 0
$ 0
$ 0
PAGE 62 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
As part of the City’s ongoing tree maintenance program, the City plants up to 50 trees annually at Lacy Park and within the public right-of-way through its contract with Mariposa Tree Management. These plantings replace trees that have been removed or fallen and fill vacant locations to maintain a consistent and healthy tree canopy.

This program supports the City’s commitment to preserving and enhancing its urban forest, which provides environmental, aesthetic, and community benefits, including shade, improved air quality, and enhanced neighborhood character. Maintaining a healthy tree inventory also supports the City’s continued recognition as a Tree City USA community.

Staff recommend $30,000 in new funding for FY 2026–27 to continue proactive tree planting efforts and sustain the long-term vitality of the City’s urban forest.
$ 30,000 $ 30,000
$ 30,000
$ 30,000
FY 26-27
PAGE 63 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 508,445 Ongoing Project/Program
Contractor
$ 532,795 $ 533,870 $ 559,260 $ 586,275 $ 623,640 $ 2,835,840 CC $ 523,065 CC $ 514,870 CC $ 540,260 CC $ 567,275 CC $ 604,640 CC $ 2,750,110 $ 0
TDA $ 9,730 TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 85,730 $ 0
$ 0
PAGE 64 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
In 2022, the City Council approved a five-year contract to implement an annual program for the replacement of sidewalks, curb and gutter, and driveway approaches. The program is now in its fifth year, with all prior phases successfully completed on time and within budget.

This program is a critical component of the City's infrastructure maintenance strategy, addressing damaged, uplifted, and deteriorated sidewalks that may not meet the City's standards. These improvements enhance accessibility and compliance with ADA requirements, reduce potential trip-and-fall risks, and contribute to the overall safety and walkability of the community. In addition, the program supports neighborhood aesthetics by replacing aging and deteriorated concrete infrastructure.

The existing contract includes provisions for up to a 5% annual cost escalation, which has been incorporated into the proposed budget to account for rising material and labor costs. Staff recommend $508,445 in new funding for FY 2026-27 to continue the program. Sustained investment will allow the City to proactively address sidewalk deficiencies, minimize liability exposure, and maintain a safe and well-maintained pedestrian network. $ 4,523,065
$ 483,445
$ 25,000
$ 9,730
$ 4,532,795
$ 508,445
FY 26-27
TDA
PAGE 65 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 1,100,000 Ongoing Project/Program
Contractor
$ 1,100,000 $ 5,150,000 $ 900,000 $ 5,400,000 $ 950,000 $ 13,500,000 CC $ 300,000 CC $ 3,500,000 CC $ 350,000 CC $ 3,750,000 CC $ 400,000 CC $ 8,300,000 GT $ 800,000 GT $ 800,000 GT $ 550,000 GT $ 800,000 GT $ 550,000 GT $ 3,500,000 PC PC $ 500,000 PC PC $ 500,000 PC PC $ 1,000,000
MR MR $ 350,000 MR MR $ 350,000 MR MR $ 700,000
MM MM MM MM MM MM $ 0
PAGE 66 of 172

CITY OF SAN MARINO
FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering *DV7D[HV()
Construction 3URSRVLWLRQ& (2)
Contingencies 0HDVXUH5 ()
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Since 2018, the City has implemented an annual Street Rehabilitation Program as part of its Council-adopted Pavement Management Plan, which is designed to transition the City’s roadway network to a maintenance-focused approach. This annual program addresses pavement conditions citywide and remains a cornerstone of the City’s infrastructure maintenance strategy, improving roadway conditions and enhancing safety for motorists, cyclists, and pedestrians.

Beginning this cycle, staff propose to transition the program to a biennial approach for more intensive roadway rehabilitation, while also introducing a preventative maintenance component. This strategy is intended to maximize pavement lifecycle performance and reduce long-term repair and replacement costs. The most recent rehabilitation project, completed in Spring 2025, combined two program cycles into a single construction effort to improve efficiency and cost-effectiveness. Design for the FY 2025–26 rehabilitation project is currently underway, with construction anticipated in late FY 2025–26 to early FY 2026–27. If necessary, re-appropriated funds from FY 2025–26 will be used to complete construction.

Staff recommend $350,000 in funding for FY 2026–27 to design the next rehabilitation cycle, with construction anticipated in FY 2027–28. In addition, staff recommend $750,000 in funding through Gas Tax revenues to initiate a citywide slurry seal program in FY 2026–27 as part of the preventative maintenance component for streets previously rehabilitated since the program began in 2018. Slurry sealing applies a protective emulsified asphalt mixture to streets in good condition, extending pavement life, improving safety, and avoiding more costly reconstruction in the future. Continued investment in both rehabilitation and preventative maintenance is essential to preserving the City’s roadway network and minimizing long-term infrastructure costs.
$ 300,000
$ 350,000 $ 800,000
$ 700,000
$ 50,000 $ 1,100,000
$ 1,100,000
FY 26-27
Construction Management
Measure M
PAGE 67 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 Ongoing Project/Program
Contractor
$ 100,000 $ 550,000 $ 120,000 $ 600,000 $ 140,000 $ 1,510,000 CC $ 100,000 CC $ 462,500 CC $ 120,000 CC $ 512,500 CC $ 140,000 CC $ 1,335,000 $ 0
PA PA $ 87,500 PA PA $ 87,500 PA PA $ 175,000
$ 0
$ 0
PAGE 68 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City’s Pavement Management Plan identified a total of twenty (20) alleys and seven (7) parking lots, the majority of which were classified as “poor” or “very poor” based on Pavement Condition Index (PCI) standards. Due to their condition, these facilities require extensive rehabilitation, which is being implemented through a multi-year, phased program.

To efficiently manage design and construction, the City has established a biennial delivery approach, alternating between design and construction phases each fiscal year. The FY 2025–26 cycle is expected to enter construction later this fiscal year and includes improvements to the alley on the north side of Huntington Road between Westhaven Road and San Marino Avenue, Ridgeway Road and San Marino High School, and two City-owned parking lots located on the north-east and north-west corners of Huntington Drive and San Marino Avenue/Sierra Madre Boulevard.

Consistent with this approach, staff recommend $100,000 in new funding for FY 2026–27 to support design of the next project cycle, with construction anticipated in FY 2027–28. This program is essential to improving safety, accessibility, and functionality of these facilities, while addressing deferred maintenance and reducing the need for more costly emergency repairs in the future.
$ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
PAGE 69 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Citywide Traffic Improvements
Implement traffic improvements citywide in accordance with City Council Priority Initiatives Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 116,635 Ongoing Project/Program
Contractor
$ 116,635 $ 0 $ 0 $ 0 $ 0 $ 116,635
CC $ 116,635 CC CC CC CC CC $ 116,635
$ 0
$ 0
$ 0
$ 0
PAGE 70 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Beginning in FY 2023–24, the City Council appropriated funding for a Traffic Improvements Priority Initiative to enhance traffic and pedestrian safety throughout the City. To date, program efforts have primarily focused on school zones, including completion of a citywide evaluation to ensure signage, striping, and pavement markings are current and consistent with the California Manual on Uniform Traffic Control Devices (CA-MUTCD). Improvements have also included reducing speed limits to 15 mph on residential streets adjacent to schools when children are present and procuring solar-powered speed radar feedback systems, which are scheduled for installation by the end of the current fiscal year. In addition, a citywide Engineering and Traffic Survey (E&TS) is underway to support data-driven decisions regarding speed limits and potential reductions, where feasible and consistent with CA-MUTCD requirements.

Staff recommend $116,635 in new funding for FY 2026–27 (for a total program budget of $150,000, including re-appropriated FY 2025–26 funds) to continue implementation of this initiative. Moving forward, the program will expand beyond school zones to focus on targeted traffic calming measures and safety improvements at priority locations throughout the City. Continued investment in this program supports the City Council’s priority to enhance public safety and proactively address traffic concerns citywide. $ 116,635 $ 116,635
$ 116,635
$ 116,635
FY 26-27
PAGE 71 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 Ongoing Project/Program
Contractor
$ 100,000 $ 175,000 $ 405,000 $ 200,000 $ 150,000 $ 1,030,000 CC $ 100,000 CC $ 175,000 CC $ 405,000 CC $ 200,000 CC $ 150,000 CC $ 1,030,000 $ 0
$ 0
$ 0
$ 0
PAGE 72 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project includes a combination of re-appropriated FY 2025–26 funds and $100,000 in new funding recommended for FY 2026–27 to continue implementation of the City’s Traffic Signal Equipment Replacement Program. In 2018, the City Council approved a program to replace and upgrade traffic signal controllers, equipment, and associated hardware at all 15 signalized intersections citywide due to aging and outdated infrastructure.

In FY 2024–25, the City’s on-call traffic engineer completed a comprehensive inventory of all traffic signals and four (4) rectangular rapid flashing beacons (RRFBs), which support pedestrian crossings. Based on this assessment, a 10-year replacement and upgrade plan was developed to systematically modernize the City’s traffic signal system and improve reliability, visibility, and safety.

The proposed FY 2026–27 scope of work includes installation of yellow reflective backplates at traffic signals along Huntington Drive and upgrades to pedestrian signal heads at these locations. These improvements will enhance signal visibility, improve driver awareness, and strengthen pedestrian safety at key intersections. Continued investment in this program ensures the City’s traffic signal infrastructure remains safe, reliable, and consistent with current standards. $ 100,000 $ 100,000
$ 100,000
$ 100,000
FY 26-27
PAGE 73 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Bridge Maintenance Program
The City owns three bridges (Circle Dr and two spanning the Rubio wash) that require periodic maintenance to ensure appropriate condition
Circle Dr and Rubio Wash
Parks and Public Works Amber Shah Capital Construction
$ 135,000 Annual/Ongoing
Contractor
$ 135,000 $ 0 $ 50,000 $ 0 $ 50,000 $ 235,000
CC $ 135,000 CC CC $ 50,000 CC CC $ 50,000 CC $ 235,000 $ 0
$ 0
$ 0
$ 0
PAGE 74 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City owns and maintains three bridges, including one located on Circle Drive and two spanning the Rubio Wash at Rose Avenue and Huntington Drive. Following a recent inspection, Los Angeles County Public Works identified maintenance needs on the two Rubio Wash bridges that require timely repair.

Recommended improvements include deck sealing and repair of spalling on the north sidewalk rail at the Rose Avenue bridge, as well as repair of delamination and spalling on three floor beams at the Huntington Drive bridge.

Staff recommend $135,000 in new funding for FY 2026–27 to complete these necessary repairs, with additional funding anticipated in future years to support ongoing bridge maintenance needs. Timely completion of these improvements is critical to preserving structural integrity, ensuring public safety, and extending the service life of these important transportation assets. $ 135,000
$ 135,000
$ 135,000
$ 135,000
FY 26-27
PAGE 75 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Measure R 710 North Projects
Execute funding agreement with Metro and begin project design for improvements to Huntington Drive corridor funded by Measure R
Huntington Dr
Parks and Public Works Amber Shah Right-of-Way
$ 335,000 Ongoing Project/Program
Contractor
$ 335,000 $ 0 $ 6,000,000 $ 0 $ 8,000,000 $ 14,335,000
CC CC CC CC CC CC $ 0
$ 0
MR $ 335,000 MR MR $ 6,000,000 MR MR $ 8,000,000 MR $ 14,335,000 $ 0
$ 0
PAGE 76 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
In 2019, the City Council authorized the City to serve as the lead agency for two projects advancing improvements 1) along the Huntington Drive corridor and, 2) the complex intersection of Atlantic Boulevard, Garfield Avenue, Los Robles Avenue, and Huntington Drive, both utilizing Measure R funding.

Upon execution of a funding agreement with Metro, the City will initiate preliminary engineering to evaluate and advance potential corridor improvements along Huntington Drive. The project is focused on traffic calming, improving access to schools and local businesses, and enhancing pedestrian safety along this heavily utilized corridor.

Completion of the funding agreement scope of work requires the support of an engineering consultant to prepare the necessary technical analyses and documentation for approval by both the City Council and the Metro Board.

Design is anticipated to begin in FY 2026–27 and will be funded exclusively through Measure R funds. This project represents a significant opportunity to leverage regional funding to address long-standing traffic, safety, and mobility challenges within one of the City’s primary transportation corridors. $ 335,000
$ 335,000
$ 335,000
$ 335,000
FY 26-27
Measure R
PAGE 77 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Old Mill Building
Parks and Public Works Amber Shah Civic Facilities
$ 54,141 Ongoing Project/Program
Contractor
$ 54,141 $ 50,000 $ 0 $ 0 $ 0 $ 104,141
CC $ 54,141 CC $ 50,000 CC CC CC CC $ 104,141
$ 0
$ 0
$ 0
$ 0
PAGE 78 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project consists of a re-appropriation of unused FY 2025–26 funds; no new funding is requested at this time.

The scope of work includes ongoing facility improvements at the Old Mill building, in coordination with the Old Mill Foundation, with a focus on addressing deferred maintenance needs. A 2022 facility condition assessment identified deficiencies in building systems, including plumbing, HVAC, and interior building components, as well as areas experiencing water intrusion and deterioration. Initial work in FY 2025–26 includes addressing cottage roof repairs and termite-related damage inside the Old Mill. Future phases of the project will prioritize repairs to address water intrusion, prevent further structural deterioration, and maintain the long-term preservation and integrity of the facility.

The project is anticipated to continue over multiple years to systematically address identified deficiencies.

Staff are coordinating with the Old Mill Foundation to refine the scope of improvements for FY 2026–27 and are also evaluating potential eligibility for Measure A funding through the Los Angeles County Regional Parks and Open Space District. If an eligible project is identified, the project budget will be updated accordingly. $ 54,141
$ 54,141
$ 54,141
$ 54,141
FY 26-27
PAGE 79 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Sewer Main Rehabilitation Program
Repair or rehabilitation of sewer mains and lines at various locations Citywide
Parks and Public Works Amber Shah Wastewater
$ 191,833 Ongoing Project/Program
Contractor
$ 191,833 $ 4,187,000 $ 4,397,000 $ 4,572,000 $ 4,755,000 $ 18,102,833 O $ 191,833 O $ 4,187,000 O $ 4,397,000 O $ 4,572,000 O $ 4,755,000 O $ 18,102,833 $ 0
$ 0
$ 0
$ 0
PAGE 80 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The FY 2026–27 project consists of a re-budget of unused FY 2025–26 funds; no new funding is requested at this time.

In 2019, the City Council approved a Sewer Main Rehabilitation Program based on the findings of a comprehensive wastewater collection system condition assessment. The assessment identified that much of the City’s sewer infrastructure is several decades old, with some segments approaching 100 years in age. As a result, ongoing rehabilitation is necessary to reduce the risk of system failures, including pipe collapses and sanitary sewer overflows, as required by the City’s Sewer System Management Plan (SSMP) in compliance with California State Water Resources Control Board requirements.

Planned work for FY 2026–27 includes targeted sewer lining and localized open trench repairs at priority locations identified through recent inspection data. These improvements are intended to extend the service life of existing infrastructure and maintain system reliability. The condition assessment also identified the need for significant long-term investment to modernize the system and implement larger-scale rehabilitation efforts. Accordingly, future year projections reflect the funding levels necessary to address these needs.

With the establishment of a sewer user fee in 2025, this program will be supported by dedicated Enterprise Sewer Fund revenues moving forward, ensuring a sustainable funding source for ongoing infrastructure maintenance and improvements. $ 31,833
$ 160,000
$ 191,833
$ 191,833
$ 191,833
FY 26-27
Sewer Fund
PAGE 81 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Citywide
Parks and Public Works Amber Shah Stormwater
$ 37,356 Ongoing Project/Program
Contractor
$ 37,356 $ 0 $ 0 $ 0 $ 0 $ 37,356
CC $ 37,356 CC CC CC CC CC $ 37,356
$ 0
$ 0
$ 0
$ 0
PAGE 82 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Staff recommend re-budgeting unused FY 2025–26 funds to continue the Drainage Inlet Improvement Program in FY 2026–27.

This program was originally approved by the City Council in 2019 to implement recommendations from the City’s stormwater system condition assessment related to drainage inlets. The program focuses on repairing and replacing deteriorated or undersized inlets to improve system performance and reduce localized flooding. For FY 2026–27, available funding will be used to repair or replace up to four (4) drainage inlets at priority locations identified by staff.

These improvements will enhance stormwater conveyance, reduce maintenance needs, and support the overall reliability of the City’s drainage system.
$ 37,356
$ 37,356
$ 37,356
$ 37,356
FY 26-27
PAGE 83 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Drainage Wash Improvement Program
Repairing damaged and missing lining for City-owned drainage washes Citywide
Parks and Public Works Amber Shah Stormwater
$ 35,000 Ongoing Project/Program
Contractor
$ 35,000 $ 35,000 $ 0 $ 0 $ 0 $ 70,000
CC $ 35,000 CC $ 35,000 CC CC CC CC $ 70,000
$ 0
$ 0
$ 0
$ 0
PAGE 84 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project consists of a re-budget of unused FY 2025–26 funds; no new funding is requested for FY 2026–27. Staff anticipates utilizing approximately $35,000 annually over the next two fiscal years to complete planned maintenance and repairs.

In 2019, the City Council approved the Drainage Wash Improvement Program to implement recommendations from the City’s stormwater system condition assessment for lined and unlined channels. The program provides for ongoing maintenance and spot repairs to preserve the functionality and structural integrity of these facilities.

Work planned for FY 2026–27 includes repair of damaged or missing channel lining, which, if left unaddressed, could lead to deterioration and potential structural failure of concrete-lined channels. The project also includes debris and vegetation removal to eliminate obstructions and maintain proper stormwater flow capacity.

Continued implementation of this program is essential to maintaining system performance, preventing localized flooding, and reducing the need for more extensive and costly repairs in the future. $ 35,000
$ 35,000
$ 35,000
$ 35,000
FY 26-27
PAGE 85 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Trash Capture Filters
Installation of trash capture devices in County-owned catch basins within the City's jurisdiction to improve stormwater quality
Citywide
Parks and Public Works Amber Shah Stormwater
$ 225,000 Ongoing Project/Program
Contractor
$ 225,000 $ 0 $ 0 $ 0 $ 0 $ 225,000
MW $ 225,000 MW MW MW MW MW $ 225,000
$ 0
$ 0
$ 0
$ 0
PAGE 86 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The installation of storm drain trash capture devices has been implemented as a multi-year program funded entirely through Measure W Safe Clean Water Program funds, with no impact to the General Fund.

FY 2025–26 completed the final phase of installations within City-owned catch basins. Staff recommend $225,000 in new funding for FY 2026–27 to begin the next phase focusing on the installation of trash capture devices in approximately 78 catch basins owned by the County of Los Angeles within the City’s jurisdiction.

Completion of this work will require coordination with a contractor and the procurement of permits from the Los Angeles County Flood Control District. The proposed FY 2026–27 budget includes the costs associated with permitting, in addition to installation.

This project is essential to improving stormwater quality and ensuring compliance with State Water Resources Control Board regulations, while continuing to leverage dedicated Measure W funding. $ 225,000
$ 225,000
$ 225,000
$ 225,000
FY 26-27
Measure W
PAGE 87 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Culvert Replacement Program
Replacement of the drainage culvert at Lacy Park
Citywide
Parks and Public Works Amber Shah Stormwater
$ 200,000 Ongoing Project/Program
Contractor
$ 200,000 $ 7,000,000 $ 600,000 $ 5,426,600 $ 625,000 $ 13,851,600 CC $ 200,000 CC $ 7,000,000 CC $ 600,000 CC $ 5,426,600 CC $ 625,000 CC $ 13,851,600 $ 0
$ 0
$ 0
$ 0
PAGE 88 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project consists of a re-appropriation of unused funds to continue design of the Lacy Park Culvert Replacement Project; no new funding is requested for FY 2026–27.

The program was approved by the City Council in 2021 to implement recommendations from the City’s stormwater system condition assessment related to the aging storm drainage system. The Lacy Park Culvert was identified as a priority for replacement due to the age and condition of the existing infrastructure. The project scope was subsequently amended which extended the duration of the design phase to allow for evaluation of alternative alignments within adjacent City streets to minimize impacts to Lacy Park. A second alignment has been determined to be feasible and will be advanced through final design. Design is currently ongoing and is anticipated to be completed by December 2026.

This project is critical to maintaining stormwater system reliability, reducing the risk of infrastructure failure, and preserving the long-term functionality of key drainage facilities. $ 200,000
$ 200,000
$ 200,000
$ 200,000
FY 26-27
PAGE 89 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Citywide Irrigation Upgrades
Upgrades of the City's outdated irrigation systems at Lacy Park Lacy Park
Parks and Public Works Amber Shah Parks and Grounds
$ 75,000 Ongoing Project/Program
Contractor
$ 75,000 $ 0 $ 0 $ 0 $ 0 $ 75,000
CC $ 75,000 CC CC CC CC CC $ 75,000
$ 0
$ 0
$ 0
$ 0
PAGE 90 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City maintains approximately 60 acres of landscaped areas, including Lacy Park and center medians along Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. Much of the existing irrigation infrastructure is several decades old, resulting in outdated systems that require frequent and costly repairs.

The City has initiated a phased irrigation system upgrade program. The first phase, completed in FY 2023–24, included replacement of irrigation controllers at Lacy Park. The second phase, completed in FY 2024–25, upgraded controllers along the Huntington Drive and Sierra Madre Boulevard medians.

Staff recommend $75,000 in new funding for FY 2026–27 to begin upgrading the aging irrigation system within Lacy Park, specifically near the Thurnher House and in Area 1 near the playground, where systems have not been modernized in several decades. These improvements will reduce ongoing maintenance needs, improve system reliability, and enhance water use efficiency through reduced leaks and more effective irrigation delivery. In addition, staff will pursue available rebates and grant opportunities through agencies such as the Metropolitan Water District and California American Water to help offset project costs.

Continued investment in irrigation infrastructure supports the City’s sustainability goals by conserving water resources while maintaining the quality and appearance of public landscapes.
$ 75,000
$ 75,000
$ 75,000
$ 75,000
FY 26-27
PAGE 91 of 172

NEW PROJECTS/PROGRAMS
PAGE 92 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Bus Stop Improvements
Refurbishment of bus stop furnishings citywide
Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 New
City Staff
$ 100,000 $ 0 $ 0 $ 0 $ 0 $ 100,000
PA $ 100,000 PA PA PA PA PA $ 100,000
$ 0
$ 0
$ 0
$ 0
PAGE 93 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
There are nineteen (19) bus stops located throughout the City, primarily along Huntington Drive and San Gabriel Boulevard within City limits. While transit service is provided by Metro, the City is responsible for the maintenance and upkeep of these facilities.

The City receives an annual allocation of Proposition A funds from Metro, which are primarily restricted to transit-related improvements. Given the City’s size and limited transit infrastructure, opportunities to utilize these funds are relatively constrained. As such, staff recommends using available Proposition A funding to refurbish bus stops citywide. Planned improvements include replacement of aging benches and installation of new trash receptacles to enhance cleanliness, improve maintenance operations, and maintain the overall appearance of the public right-of-way. These upgrades will ensure that bus stop facilities remain in good condition and are consistent with the City’s standards for public spaces.

Staff recommend $100,000 in new funding for FY 2026–27 for the refurbishment of the bus stop furnishings. The project will be funded entirely through Proposition A funds, with no impact to the General Fund. This approach allows the City to effectively utilize restricted transportation funds while maintaining the quality and appearance of community infrastructure. $ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
Proposition A
PAGE 94 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Lacy Park Office Renovation
Facility improvements to the Parks & Public Works office building at Lacy Park Lacy Park
Parks and Public Works Amber Shah Civic Facilities
$ 250,000 New
Contractor
$ 250,000 $ 1,000,000 $ 0 $ 0 $ 0 $ 1,250,000
CC $ 250,000 CC $ 1,000,000 CC CC CC CC $ 1,250,000
$ 0
$ 0
$ 0
$ 0
PAGE 95 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The existing Parks & Public Works office facility at Lacy Park, originally constructed in the 1930s, requires significant upgrades to address aging infrastructure and operational deficiencies. The building's deferred maintenance issues include deteriorating interior walls, outdated flooring, aging plumbing, HVAC, and electrical systems, moisture-related concerns, and non-compliance with current ADA standards. In addition, as an unreinforced masonry structure, the building will likely require seismic upgrades in accordance with the City’s Municipal Code.

The facility also lacks sufficient office space and restroom accommodations to adequately support current staffing levels, requiring improved interior configuration to better utilize the existing footprint. The building was identified as a contributor to the historic character of Lacy Park in the City’s 2020 Historic Resources Survey. Accordingly, the project will preserve the exterior appearance and historic integrity of the structure, with no changes proposed to the building’s exterior. Improvements will focus on modernizing and reconfiguring the interior to meet current operational needs.

Staff recommend $250,000 in FY 2026–27 for architectural design services based on recent proposals. Construction is anticipated in FY 2027–28, with a preliminary cost estimate of approximately $1,000,000. This project will modernize a key City facility while preserving its historic character, ensuring it can effectively support Parks & Public Works operations and the ongoing maintenance of one of the City’s most valued community assets.
$ 250,000
$ 250,000
$ 250,000
$ 250,000
FY 26-27
PAGE 96 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Center Medians Re-Envisioning
Re-envisioning of the center medians to introduce conservation elements to comply with State water regulations
Citywide
Parks and Public Works Amber Shah Parks and Grounds
$ 100,000 New
Contractor
$ 100,000 $ 0 $ 0 $ 0 $ 0 $ 100,000
MW $ 100,000 MW MW MW MW MW $ 100,000
$ 0
$ 0
$ 0
$ 0
PAGE 97 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City maintains approximately 25 acres of landscaped center medians along Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. These areas currently include turf that, under Assembly Bill 1572 and forthcoming State regulations effective January 1, 2027, will be classified as nonfunctional and will no longer be permitted to be irrigated with potable water.

This project represents the initial phase of a broader effort to re-envision the City’s landscaped medians to ensure compliance with State and regional water regulations while maintaining their aesthetic character. The project will incorporate water conservation strategies and evaluate opportunities for stormwater capture and water quality improvements. The FY 2026–27 phase will focus on project design. Staff will utilize an on-call stormwater engineering consultant and retain the services of a landscape architect to develop conceptual and preliminary designs, incorporating community input, that achieve regulatory compliance and identify feasible improvements.

As part of this effort, the consultant team will evaluate opportunities to incorporate stormwater capture and treatment elements that may qualify the project for grant funding, helping to offset future construction costs. Construction is not anticipated until completion of the design phase and identification of funding sources.

Staff recommend $100,000 in new funding for FY 2026-27, utilizing Measure W Safe Clean Water Funding, with no impact on the General Fund. This project supports the City’s long-term sustainability goals by reducing potable water use and associated costs, improving stormwater management, and ensuring compliance with evolving regulatory requirements while preserving the visual quality of key corridors. $ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
Measure W
PAGE 98 of 172

FUTURE PROJECTS/PROGRAMS
PAGE 99 of 172

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
20/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
CDBG Sidewalk Curb Ramp Project
The City receives an annual allocation of CDBG funds from the federal government that can be used towards making sidewalk curb ramps ADA compliant
Fire Department
Public Works Department Amber Shah Right-Of-Way
$ 350,000 Future Project
Contractor
$ 0 $ 0 $ 350,000 $ 0 $ 0 $ 350,000
O O O $ 350,000 O O O $ 350,000
$ 0
$ 0
$ 0
$ 0
PAGE 100 of 172

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The City receives an annual allocation of Community Development Block Grant (CDBG) funding from the U.S. Department of Housing and Urban Development (HUD), which supports community development activities including accessibility improvements for individuals with disabilities.

CDBG funds are administered locally through the Los Angeles County Development Authority (LACDA), which allocates funding to participating municipalities for eligible projects. The City has historically partnered with LACDA to identify and deliver qualifying projects, including recent curb ramp improvements completed with CDBG funding. This project proposes to continue utilizing available CDBG funds to construct and upgrade sidewalk curb ramps that are currently in poor condition or do not meet current ADA accessibility standards. Specific locations and quantities will be determined based on need, field conditions, and eligibility requirements.

Implementation of this project will improve accessibility within the public right-of-way, support compliance with ADA requirements, and enhance mobility for all users. Additionally, the project aligns with CDBG program objectives by investing in infrastructure improvements that serve individuals with accessibility needs. The project will be funded entirely through CDBG funds, with no impact to the General Fund.
$ 65,000
$ 270,000
$ 350,000
$ 15,000 $ 350,000
$ 350,000
FY 2028-29
Labor Compliance
CDBG
PAGE 101 of 172

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
20/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Fire Station Bathroom Remodel
Completion of design phase and begin construction of the fire station bathroom renovation to ensure the facilities meet the needs of the Department
Fire Department
Fire Department Mario Rueda Civic Facilities
$ 420,000 Future Project
Contractor
$ 0 $ 0 $ 0 $ 420,000 $ 0 $ 420,000
CC CC CC $ 0 CC $ 420,000 CC CC $ 420,000
$ 0
$ 0
$ 0
$ 0
PAGE 102 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
Both restrooms in the City's fire station require a remodel. The current facility is 25 years old, has water damage, and was built to residential specifications and not designed or built for 24/7 use by multiple on-duty personnel. An architectural firm was hired in FY 2023-24 to develop plans and specifications for construction; however, due to budget constraints the project design was never completed. The project designer estimated the construction costs to be approximately $350,000. Given potential contingencies as well as costs associated with temporary facilities for Fire Department personnel during construction, the total project cost is estimated to be $420,000. Construction would occur during FY 29-30. $ 420,000
$ 20,000
$ 350,000
$ 50,000
$ 420,000
$ 420,000
FY 2029-30
PAGE 103 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Crowell Public Library Flooring Repairs and Replacement Repairs and replacement of existing flooring located throughout the Crowell Public Library Crowell Public Library
Parks and Public Works / Community Services Amber Shah / Eddie Covarrubias Civic Facilities $ 350,000 Future Project
Contractor
$ 0 $ 0 $ 175,000 $ 175,000 $ 0 $ 350,000
CC CC CC $ 175,000 CC $ 175,000 CC CC $ 350,000
$ 0
$ 0
$ 0
$ 0
PAGE 104 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Library flooring is 17 years old and subject to heavy use. The flooring is vacuumed, spot cleaned, and deep cleaned on a regular basis, but over time, debris has accumulated and the flooring is no longer able to resist staining or respond as well to cleaning. As such, it is recommended that the flooring be replaced in the next few years to improve the building's appearance as well as avoid potential safety/trip and fall issues for staff and patrons. Given the size of the facility, as well as the fact that work will occur after hours, flooring replacement would be a significant expenditure. In order to mitigate financial impacts, staff is proposing to phase the project over multiple years.
$ 175,000
$ 175,000
$ 175,000
$ 175,000
FY 28-29
PAGE 105 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

Lacy Park
Parks and Public Works Amber Shah Parks and Grounds
$ 350,000 Future
Contractor
$ 0 $ 350,000 $ 150,000 $ 0 $ 0 $ 500,000
CC CC $ 350,000 CC $ 150,000 CC CC CC $ 500,000
$ 0
D D D D D D $ 0
$ 0
$ 0
PAGE 106 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Beginning in FY 2022–23, the City Council funded the Lacy Park Playground Management Program to evaluate and replace aging playground equipment. Following a 2023 safety audit and input from a subcommittee of the Public Safety and Recreation Commissions, the City Council approved a multi-year, phased replacement approach in FY 2024–25.

Phase 1, completed in April 2025, replaced the swing set and the playground structure for children ages 5–12. Phase 2, completed in October 2025, replaced the structure for children ages 2–5 and added new freestanding play elements. Both phases have modernized the playground, improved safety, and enhanced overall play value. Future phases, anticipated in FY 2027–28 and FY 2028–29, will focus on improvements to playground surfacing and site furnishings, with the goal of further enhancing accessibility, safety, durability, and long-term maintenance efficiency. These improvements may include replacement or enhancement of surfacing materials and upgrades to supporting site amenities.

This phased approach continues the City’s investment in maintaining a safe, modernized playground in alignment with current safety standards, while building upon prior improvements to create a cohesive and high-quality recreational space for the community.
$ 350,000
$ 350,000
$ 350,000
$ 350,000
FY 27-28
PAGE 107 of 172

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Condition Assessment - Park and Street Trees
Assess the condition of City trees and landscaping at Lacy Park, City facilities, and public right-of-way areas to develop a short- and long-term maintenance and replacement plan Citywide
Parks and Public Works Amber Shah Parks and Grounds
$ 50,000 Future
City Staff & Consultant
$ 0 $ 50,000 $ 0 $ 0 $ 0 $ 50,000
CC CC $ 50,000 CC CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
PAGE 108 of 172

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
To support the long-term health, sustainability, and maintenance of City-owned landscaping, staff proposes to conduct an assessment of all street trees and landscaping within Lacy Park, City-owned facilities, and other public right-of-way areas.

The assessment will evaluate the condition of existing trees, ground cover, and other plantings. The findings will be used to develop a comprehensive short- and long-term maintenance and replacement plan, including the identification of priority areas and development of a recommended planting palette to guide future plant selection.

This effort will also support consistency in landscape management, improve resource planning, and enhance the overall appearance of public spaces. This project will provide a strategic framework for maintaining and enhancing the City’s urban forest and landscaped areas in a cost-effective and sustainable manner. $ 50,000
$ 50,000
$ 50,000
$ 50,000
FY 27-28
PAGE 109 of 172
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
DATE: March 27, 2026
SUBJECT: APPROVAL OF CONTRACT WITH HARRIS & ASSOCIATES

FOR ANNUAL ADMINISTRATION SERVICES IN THE
AMOUNT OF $16,475

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City’s Public Safety Parcel Tax and Sewer Charges Fee are both placed on the annual property tax roll. This annual levy process follows detailed preparation and timely submission of tax roll information to the County. This process is time-sensitive and requires coordination to ensure compliance with County deadlines.

Last year, the City retained Harris & Associates to provide administrative services for this annual levy administration services. Their responsibilities included preparing assessment data, coordinating with City staff, and ensuring timely submission of required information to the County. This year, staff recommends continuing using Harris & Associates for FY 2026-27 levies.

DISCUSSION
Harris & Associates successfully completed the required work during the previous cycle and ensured that all tax roll information was submitted accurately and on schedule.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 110 of 172
Continuing services with Harris & Associates for another year will:
• Help maintain continuity in the administration of the annual levy process • Ensure adherence to strict County timelines
• Leverage their existing knowledge of the City’s procedures

FISCAL IMPACT & PROCUREMENT REVIEW
The contract amount of $16,475 is currently budgeted in the FY 2025-26 budget.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve the contract with Harris & Associates in the amount of $16,475 to provide administrative services for the annual levy. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to approve the contract with Harris & Associates in the amount of $16,475 to provide administrative services for the annual levy.”

ATTACHMENTS

1. Agreement for Professional Services with Harris & Associates

2. Exhibit A - Proposal
PAGE 111 of 172
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0 AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT FOR PROFESSIONAL SERVICES (“AGREEMENT”) is made and entered into effective as of the 27th day of March 2026, by and between the CITY OF SAN MARINO, a California municipal corporation, located at 2200 Huntington Drive, San Marino, CA 91108 (“CITY”) and Harris &Associates located at 101 Progress, Suite 250 Irvine, CA 92618(“CONSULTANT”).

W I T N E S S E T H:

For and in consideration of the promises and of the mutual covenants and agreements herein contained, said parties hereby agree as follows:

1. RECITALS. This AGREEMENT is made and entered into with respect to the following facts:

A. CITY requires professional annual levy administrative services (“SERVICES”); and
B. CONSULTANT is qualified to provide certain services to the CITY necessary for said SERVICES; and, therefore, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions hereinafter set forth.

2. SCOPE OF SERVICES.

A. CONSULTANT shall furnish to the City all labor, materials, tools, equipment, services, and incidental customary work necessary to fully and adequately perform those services set forth in Exhibit “A” and hereby incorporated by reference. To the extent that Exhibit A is a proposal from CONSULTANT, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this AGREEMENT.

B. Performance of the SERVICES specified herein is made an obligation of CONSULTANT under this AGREEMENT, subject to any changes made subsequently upon the mutual written agreement of the parties.

C. The scope of services to be performed by CONSULTANT under this AGREEMENT shall include, but not be limited to, those services specified in Paragraph 2A hereof.

D. If there is a conflict between any of the provisions of the AGREEMENT and Exhibit A, this AGREEMENT shall have priority in the interpretation of the Parties rights and obligations under this AGREEMENT.

PAGE 112 of 172
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0 3. PERFORMANCE STANDARDS. While performing this AGREEMENT CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CONSULTANT shall cooperate with CITY if CITY opts to monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have thirty (30) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. FAMILIARITY WITH WORK.

A. By executing this AGREEMENT, CONSULTANT agrees that, to the best of CONSULTANT’s knowledge and belief, CONSULTANT has
(i) Carefully investigated and considered the scope of services to be performed;
(ii) Carefully considered how the services should be performed; and (iii) Understands the facilities, difficulties, and restrictions attending performance of the services under this AGREEMENT.

B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

5. CITY SUPERVISION. Upon 24-hour notice from City, CONSULTANT shall allow City or City’s agents or representatives to inspect at CONSULTANT’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained CONSULTANT in connection with this AGREEMENT. City’s rights under this Section 5 shall survive for two years following the expiration or earlier termination of this AGREEMENT. Pursuant to Section 02.06.05 of the San Marino City Code, this AGREEMENT shall not be made without the prior approval of the City Council if it is for professional services of thirty thousand dollars ($30,000.00) or more and shall be executed only by the mayor or city manager. Payment for any services rendered under this AGREEMENT shall be executed and approved by the city manager so long as this AGREEMENT is for professional services between five thousand dollars ($5,000.00) and thirty thousand dollars ($30,000.00).

6. FEE. Compensation to CONSULTANT for the total services to be rendered pursuant to this AGREEMENT shall be in an amount not to exceed $16,475.

PAGE 113 of 172
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0 7. EXTRA SERVICES. Notwithstanding any other provision herein, no extra services shall be rendered by CONSULTANT under this AGREEMENT unless such extra services first shall have been authorized in advance and in writing by the CITY. Any such services so authorized shall be paid by the CITY at rates approved of by the CITY.

8. PAYMENT BY CITY.

A. Compensation. Subject to any limitations provided in the Contract Documents, City agrees to pay CONSULTANT as full consideration for the faithful performance of all of the Work the total amount of sixteen thousand four hundred and seventy five Dollars ($16,475.00) (“Compensation”).

Pursuant to Section 02.06.05 of the San Marino City Code, this AGREEMENT shall not be effective unless previously approved by the City Council if it is for professional services of thirty thousand dollars ($30,000.00) or more.

B. Monthly Invoice. CONSULTANT must furnish City with an invoice for the Work performed in accordance with the Contract Documents.

CONSULTANT may not submit invoices more often than once every 30 days. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period.

C. City Review of Invoices. City will review each invoice and determine whether the Work performed is in accordance with the Contract Documents.

The Director may require CONSULTANT to provide a release of all undisputed Contract amounts contained in the invoice.

D. Disputes on Invoices. If City disputes any item on an invoice, City will give CONSULTANT notice stating the reasons for the dispute. The Parties will meet and confer in good faith to attempt to resolve the dispute.

E. 30 Days to Pay Invoice. Except as to any charges for the Work performed that the City disputes, City will cause CONSULTANT to be paid within 30 days of the date of the invoice or the date that CONSULTANT furnishes City with a release of all undisputed Contract amounts, whichever occurs later.

F. Partial Invoices. In the event there is any claim specifically excluded by CONSULTANT from the operation of any release, City may retain an amount not to exceed the amount of the excluded claim.

G. No Additional Compensation. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time PAGE 114 of 172
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0 specified in the contract documents, and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

9. TERM. The term of this AGREEMENT shall commence as of the Effective Date and shall continue throughSeptember 30, 2026. The CITY may extend said time of completion for delays caused by circumstances beyond the control of either party to this AGREEMENT. Should the consulting contract extend beyond the estimated time for completion of said services, CITY hereby reserves the right to continue CONSULTANT’s services hereunder with any and all fees for such additional services to be compensated by the CITY at rates approved by the CITY.

10. DISPUTES AND REMEDIES.

A. Claims, disputes, and other matters in question between the Parties arising out of or relating to this AGREEMENT or the breach thereof, must be resolved by the following procedure:
(i) CITY and CONSULTANT will exercise their best efforts to resolve disputes through the development of a consensus. A meeting may be requested by CITY or CONSULTANT at any time for the purpose of resolving a dispute. A determination by CITY’S Director of the Department of Finance will be made within two (2) weeks after a meeting to resolve the dispute;
(ii) If unresolved within thirty (30) days, then City Manager, or his designee, will make a final determination;
(iii) Following the City Manager’s final determination, the Parties may submit any unresolved matters to non-binding mediation. The parties may, but are not required to be, represented by counsel in mediation;
(iv) If the Parties do not agree to mediation, or if mediation does not resolve the Parties’ dispute, the matter may be pursued in Los Angeles County Superior Court, or the United States District Court, Central District of California, if federal jurisdiction exists.

B. The Parties’ rights and remedies under this AGREEMENT are in addition to any other rights and remedies provided by law.

11. PREVAILING WAGE. CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the SERVICES are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage PAGE 115 of 172
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0 Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws. The CITY shall provide CONSULTANT with a copy of the prevailing rates of per diem wages in effect at the commencement of this AGREEMENT. CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the SERVICES available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. CONSULTANT shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

12. TERMINATION OF AGREEMENT. The CITY may terminate this AGREEMENT upon giving a thirty (30) day advance written notice of such termination to CONSULTANT. In that event, the City Manager, or his designee, based upon work accomplished by CONSULTANT prior to notice of such termination, shall determine the amount of fees to be paid to CONSULTANT for such services based upon accepted accounting practices. CONSULTANT may terminate this AGREEMENT for cause in the event CITY fails to cure a default under this AGREEMENT within thirty (30) days after CONSULTANT has given CITY notice of such default. Upon termination of this AGREEMENT, CONSULTANT shall cease all work under this AGREEMENT and deliver to CITY all materials, reports, documents, notes or other written materials compiled through the last working day this AGREEMENT is in effect.

13. INDEPENDENT CONTRACTOR. CONSULTANT shall act as an independent contractor in the performance of the services provided for in this AGREEMENT and shall furnish such services in CONSULTANT’s own manner and method and in no respect shall CONSULTANT be considered an agent or employee of the CITY.

14. OWNERSHIP OF DOCUMENTS. All financial documents, data, studies, and reports prepared by CONSULTANT under this AGREEMENT are CITY’s property.

CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written noticeand/or upon the expiration or termination of this AGREEMENT.

15. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this AGREEMENT, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this AGREEMENT, will be released by CONSULTANT to any other person or City without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

16. NONASSIGNMENT. This AGREEMENT is not assignable either in whole or in part by CONSULTANT without the written consent of CITY. Any purported assignment without such consent shall be void and without effect.

PAGE 116 of 172
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0 17. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a valid Taxpayer Identification Number.

18. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this AGREEMENT, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this AGREEMENT.

19. INDEMNIFICATION.

A. CONSULTANT shall indemnify, defend with legal counsel approved by CITY—or, at the CITY’s option, reimburse the CITY Indemnitees their costs of defense—and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) to the extent caused by theCONSULTANT’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of CITY under any provision of this AGREEMENT, CONSULTANT shall not be required to indemnify and hold harmless CITY for liability attributable to the sole active negligence of CITY, provided such active negligence is determined by AGREEMENT between the parties or by the findings of a court of competent jurisdiction. In instances where CITY is shown to have been actively negligent and where CITY’s active negligence accounts for only a percentage of the liability involved, the obligation of CONSULTANT will be for that entire portion or percentage of liability not attributable to the active negligence of CITY.

B. Should conflict of interest principles preclude a single attorney from representing both CITY and CONSULTANT, or should CITY otherwise find CONSULTANT’s attorney unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees, and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligent, reckless, or wrongful performance.

C. Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the sole active negligence or willful PAGE 117 of 172
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0 misconduct of the CITY or its officers, employees, or agents, CONSULTANT will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating the CITY as solely negligent or to have acted with willful misconduct. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

D. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this AGREEMENT.

20. INSURANCE. Without limiting CONSULTANT’S indemnification of CITY, and prior to commencement of work and/or services under this AGREEMENT, CONSULTANT shall obtain, provide, and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to CITY.

A. General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

B. Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, nonowned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

C. Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this AGREEMENT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this AGREEMENT.

D. Workers’ compensation insurance. CONSULTANT shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

PAGE 118 of 172
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0 E. CONSULTANT shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

F. Umbrella or excess liability insurance. CONSULTANT shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
(i) A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
(ii) “Pay on behalf of” wording as opposed to “reimbursement”; (iii) Concurrency of effective dates with primary policies.

G. Should CONSULTANT obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

H. Proof of insurance. CONSULTANT shall provide certificates of insurance and required endorsements to CITY as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by CITY prior to commencement of performance. Current certification of insurance shall be kept on file with CITY for the contract period and any additional length of time required thereafter. CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

I. Duration of coverage. CITY shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, their agents, representatives, employees, or subconsultants.

J. Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a PAGE 119 of 172
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0 primary and non-contributory basis for the benefit of CITY before the CITY’S own insurance or self- insurance shall be called upon to protect it as a named insured.

K. CITY’S rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, CITY may cancel this AGREEMENT.

L. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the CITY.

M. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONSULTANT’S or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONSULTANT hereby waives its own right of recovery against CITY and shall require similar written express waivers and insurance clauses from each of its subconsultants.

N. Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform CONSULTANT of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.

O. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

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0 P. Notice of cancellation. CONSULTANT agrees to oblige its insurance agent or broker and insurers to provide the CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the CONSULTANT’S insurers are unwilling to provide such notice, then CONSULTANT shall have the responsibility of notifying the CITY immediately in the event of CONSULTANT’S failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

Q. Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

R. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.

S. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

T. Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by CONSULTANT (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of CONSULTANT under this AGREEMENT.

CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event CONSULTANT’S Subcontractor cannot comply with this requirement, which proof must be submitted to the CITY, CONSULTANT may still be able to utilize the Subcontractor provided CONSULTANT shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the CONSULTANT, but in all other terms consistent with the CONSULTANT’S requirements under this AGREEMENT. This provision does not relieve the CONSULTANT of its contractual obligations under the AGREEMENT and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide CONSULTANT with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the CONSULTANT under this PAGE 121 of 172
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0 AGREEMENT given the limited scope of work or services provided by the subcontractor. CONSULTANT agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to CITY for review.

U. CITY’S right to revise specifications. The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the CITY and CONSULTANT may renegotiate CONSULTANT’S compensation.

V. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

W. Timely notice of claims. CONSULTANT shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT’S performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

X. Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

21. NON-DISCRIMINATION. CONSULTANT shall not discriminate in its recruiting, hiring, promotion, demotion or termination practices on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation in the performance of this AGREEMENT and shall comply with the provisions of the California Fair Employment and Housing Act as set forth in Part 2.8 of Division 3, Title 2 of the California Government Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88-352, and all amendments thereto; Executive Order 11246; and all administrative rules and regulations issued pursuant to such acts and order.

22. UNAUTHORIZED ALIENS. CONSULTANT hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 USCA 1101, et seq.), as amended; and, in connection therewith, shall not employ unauthorized aliens as defined therein. Should CONSULTANT so employ such unauthorized aliens for the performance of work and/or services covered by this AGREEMENT, and should the Federal Government impose sanctions against the CITY for such use of unauthorized aliens, CONSULTANT hereby agrees to, and shall, reimburse CITY for the cost of all PAGE 122 of 172
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0 such sanctions imposed, together with any and all costs, including attorney’s fees, incurred by the CITY in connection therewith.

20. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

21. WAIVER. Waiver by any party hereto of any term, condition, or covenant of this AGREEMENT shall not constitute the waiver of any other term, condition or covenant hereof.

22. ATTORNEY’S FEES. If litigation is reasonably required to enforce or interpret the provisions of this AGREEMENT, the prevailing party in such litigation shall be entitled to an award of reasonable attorney’s fees, in addition to any other relief to which it may be entitled.

23. BINDING EFFECT. This AGREEMENT shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

24. PROVISIONS, CUMULATIVE. The provisions of this AGREEMENT are cumulative and in addition to and not in limitation of any rights or remedies available to CITY.

25. NO PRESUMPTION RE: DRAFTER. The parties acknowledge and agree that the terms and provisions of this AGREEMENT have been negotiated and discussed between the parties and their attorneys, and this AGREEMENT reflects their mutual AGREEMENT regarding the same. Because of the nature of such negotiations and discussions it would be inappropriate to deem any party to be the drafter of this AGREEMENT; and, therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter, shall be applicable in interpreting or enforcing this AGREEMENT.

26. ASSISTANCE OF COUNSEL. Each party to this AGREEMENT warrants to each other party as follows:

A. That each party either had the assistance of counsel or had counsel available to it, in the negotiation for, and execution of, this AGREEMENT, and all related documents; and,
B. That each party has lawfully authorized the execution of this AGREEMENT.

27. MODIFICATION. This AGREEMENT shall not be modified except by written agreement of the parties.

28. GOVERNING LAW. This AGREEMENT shall be interpreted and construed according to the laws of the State of California.

29. NOTICE. Whenever it shall be necessary for either party to serve notice on the other regarding this AGREEMENT, such notice may be furnished in writing by either party to the other and shall be served by personal service as required in judicial proceedings PAGE 123 of 172
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0 or by certified mail, postage prepaid, return receipt requested, addressed to the parties as follows:

CITY: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
CONSULTANT: Harris & Associates
101 Progress, Suite 250
Irvine, CA 92618
Attn: Donna Segura
Notice will be deemed effective on the date personally delivered or transmitted by facsimile. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.

Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

30. FORCE MAJEURE. Neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include, but not be limited to, acts of God, fire, flood, earthquake, or other natural disaster, nuclear accident, explosion, war, terrorist attack, embargo, strike, lockout, riot, freight embargo, public regulated utility, or government statutes or regulations superimposed after the fact.

31. ELECTRONIC TRANSMISSION OF AGREEMENT AND SIGNATURE. The Parties agree that this AGREEMENT may be signed and transmitted by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.

32. RECORD AUDIT. In accordance with Government Code section 8546.7, records of both the City and the CONSULTANT shall be subject to examination and audit by the City for a period of three (3) years after final payment. [signatures on following page]
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0 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed on its effective date by their respective officers duly authorized on their behalf.

CITY OF SAN MARINO, a California municipal
corporation
ATTEST:

By ______________________________
Philippe Eskandar
City Manager
_______________________________
Alison Walker
City Clerk
APPROVED AS TO FORM:

By _____________________________________
Joseph M. Montes
City Attorney
“CONSULTANT”

HARRIS &ASSOCIATES
TAXPAYER ID # ___________________
By ______________________________
Print Name: ______________________
Title: _______________________
By ______________________________
Print Name: ______________________
Title: _______________________
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Scope of Services
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101 Progress, Suite 200, Irvine, CA 92618 ◼ (949) 655-3900 ◼ WeAreHarris.com February 12, 2026
Hillary Guirola-Leon
Finance Director
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
ANNUAL ADMINISTRATION SERVICES FOR THE CITY’S PUBLIC SAFETY

SPECIAL TAX AND SEWER USER FEE
Dear Hillary:

Harris & Associates (“Harris”) appreciates the opportunity to submit this proposal to continue supporting the City of San Marino’s (the “City”) Public Safety Special Tax and Sewer User Fee (the “Districts”). We have worked closely with the City for nearly 10 years and value the trust placed in our team to deliver consistent, accurate, and responsive service.

Familiarity with the City. Harris brings deep institutional knowledge of the City’s Districts, ongoing administration processes, parcel characteristics, and Los Angeles County coordination requirements. This familiarity allows us to administer the City’s Districts seamlessly, without a learning curve and with minimal demand on City staff time.

Experienced Team with Direct City Knowledge. Harris has assembled an experienced team with a proven track record in special tax consulting and assessment district administration. The City will be supported by the same core team that has successfully delivered these services, providing continuity, institutional knowledge, and direct access to senior‑level expertise
Communication. We pride ourselves on client communication. We provide regular updates and work with clients to address potential issues as early as they are identified. We understand the importance of completing tasks in a timely manner and communicating with City staff regularly regarding any project issues. When working on projects of this nature, we know that our ability to perform and deliver information reflects directly on your staff. Our team understands the importance of meeting our commitments and communicating regularly and openly with your staff.

We also know that staff is pulled in many different directions and understand the need to utilize your time wisely.

We will work with you to determine the best method of communication and decision-making processes.

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Harris & Associates, Inc. ◼ Proposal for Annual Administration of City’s Special Taxes 2 of 4

PROJECT TEAM
Harris has assembled the following project team to work with the City.

Donna Segura will serve as Principal-in-Charge/Project Director. Donna is a Director in our Municipal and District Finance team and leads the district formation and administration team. She has over 25 years of special district formation and administration experience consulting to cities, counties and special districts throughout the State of California. She has assisted agencies with the analysis of special benefit from various types of improvements, in accordance with the requirements of Article XIIID of the California State Constitution (Proposition 218). She has also performed formation and annual administration services for Mello-Roos Community Facilities Districts, and various other fee and special tax districts.

Francisco Rojas will serve as the Deputy Project Manager. Francisco has more than 10 years of experience in public finance, with 6 years dedicated specifically to Municipal Finance district administration and formations.

Francisco has managed and coordinated annual assessments and is experienced in the preparation of budgets, annual reports, City Council resolutions, and submittals to County tax rolls. He is well-versed in allocating costs to benefiting parcels, conducting assessment district audits, and development of annual budgets. Francisco specializes in special assessment reporting and administration, demonstrating a proven ability to handle complex data and financial structures effectively. Francisco’s combination of relevant experience and interpersonal skills positions him as an ideal fit for projects requiring precise financial oversight and strategic insights.

Anthony Duarte will serve as the Senior Analyst. Anthony has over three years of experience working in the municipal finance sector, specializing in special financing districts. He has collaborated with a wide range of municipalities across California to support the creation, administration, and maintenance of various district types.

Anthony brings a strong background in levy calculation, budget development and review, and district compliance.

The project team will be supported by additional members of Harris’ Municipal + District Finance team as needed.

SCOPE OF SERVICES
Public Safety Parcel Tax - Annual Levy Services
Task 1: Database Update
Harris will update the parcel tax roll for parcel changes within the City of San Marino based upon the most recent Los Angeles County Assessor data. Identify any parcels where the County data does not include parcel size, land use or other data that is needed to determine the appropriate tax zone to be applied to each parcel.

Prepare a summary of changes for review with City staff.

Task 2: Update Rate
Confirm the rate of the Public Safety Tax annual adjustment as approved by the voters, and tax rate to be applied for each fiscal year.

Task 3: Annual Report
Update the Annual Report to be approved by Council in compliance with SB 165.

Task 4: Preliminary Tax Roll
Prepare Preliminary Tax roll submittal file in the format required for the Los Angeles County Auditor Controller based upon tax rates as approved by the City Council.

Task 5: County Submittal
Submit tax roll prior to County’s August 10th deadline and research any “parcel kick-outs” and resubmit prior to the County deadline.

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Harris & Associates, Inc. ◼ Proposal for Annual Administration of City’s Special Taxes 3 of 4 Task 6: Final Tax Roll
Prepare the Final Tax roll after confirmation the submittal file has been accepted and provide the file to the City Clerk to have on file.

Sewer User Fees - Annual Levy Services
Task 7: Database Update
Harris will update the parcel tax roll for parcel changes within the City of San Marino based upon the most recent Los Angeles County Assessor data. Harris will review and confirm the EDU assignments based upon available data provided by LA County Sanitation District. It is assumed that consumption data is not required to be updated. If consumption data is to be updated annually, additional fees will apply.

Task 8: Mailing List
Harris will provide the following, as requested by the City. • Provide the City with updated information to be used in the City's billing letters. • Work with City staff on the text of the billing letters and get final approval from staff. • Help with the coordination of printing and mailing of the billing letters to City of San Marino sewer accounts.

The costs associated with the printing, mailing, and postage of the billing letters are not included in the lump sum fees.

Task 9: Preliminary Tax Roll
Prepare Preliminary Tax roll submittal file in the format required for the Los Angeles County Auditor Controller based upon tax rates as approved by the City Council.

Task 10: County Submittal
Submit tax roll prior to County’s August 10th deadline and research any “parcel kick-outs” and resubmit prior to the County deadline.

Task 11: Final Tax Roll
Prepare the Final Tax roll after confirmation the submittal file has been accepted and provide the file to the City Clerk to have on file.

Responsibilities of City

1. Provide approved tax rates to be applied in each fiscal year.

2. Provide executed County Billing Agreement and approved Resolutions.

PROJECT SCHEDULE
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Harris & Associates, Inc. ◼ Proposal for Annual Administration of City’s Special Taxes 4 of 4

PROPOSED FEES
Based on our knowledge and understanding of the City’s special tax districts and the services outlined herein, Harris will provide the services for the following lump sum fees:

Indirect expenses (such as mileage) are included in the lump sum fees above. Invoices will be submitted in July and September and shall be paid within 30 days of receipt. Lump sum fees do not include costs associated with the printing, mailing, and postage of the billing letters described in Task 8.

Additional Services not included in this proposal shall be approved by the City prior to work being performed and billed based on the Schedule of Hourly Rates shown below. Our hourly rates reflect our 2026 rates and will be adjusted by 3% on January 1st of each year.

Our team is excited about continuing our working relationship with the City. If you have any questions, please do not hesitate to contact me.

Sincerely,
Harris & Associates, Inc.

Donna Segura
Director, Municipal + District Finance
[email protected]
PAGE 131 of 172
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
Jeremy Bestpitch, Administrative Sergeant
DATE: March 27, 2026
SUBJECT: REVIEW OF SAN MARINO POLICE DEPARTMENT

MILITARY EQUIPMENT ANNUAL REPORT AND RENEWAL
OF ORDINANCE NO. O-22-1390 AND APPROVAL OF
RESOLUTION NO. R-26-02

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Safe Community
Fiscally Responsible and Transparent City Government

BACKGROUND
The California Legislature passed Assembly Bill (AB 481) in 2021, which requires law enforcement agencies, after January 1, 2022, to obtain approval from the applicable governing body to adopt a military equipment use policy to require approval for obtaining and continuing use of military equipment within its jurisdiction.

AB481, provides the public a right to know about any funding, acquisition, or use of military-style equipment by a law enforcement organization through the adoption of a policy, by resolution of the governing body.

In May of 2023, the San Marino City Council approved Ordinance No. O-22- 1390, a copy of which is attached hereto, enacting a military equipment use policy that addressed the legislature’s concern for local safeguards, including Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Grethen Shepherd Romey, Council Member
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transparency, oversight, and accountability.

In order to continue the use of the previously acquired military equipment, Government Code §§ 7070, 7071 and 7072 requires each law enforcement agency's governing body to approve an annual report and review and, if acceptable, renew any ordinance it has adopted approving the funding, acquisition, or use of military equipment. The ordinance was reviewed and renewed on November 13, 2024, by the San Marino City Council in compliance with state law.

DISCUSSION
The San Marino Police Department Military Equipment Annual Report is attached to this report and includes the following:
(1) A summary of how the military equipment was used and the purpose of its use.
(2) A summary of any complaints or concerns received concerning the military equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
(4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment. The police department has established a concern or complaint process on our website for members of the public may register complaints, and concerns or submit questions about the use of each specific type of military equipment.

The current Military Equipment Inventory has had one change since the last Military Equipment Report (2024). The change was the addition of a 2024 Chevrolet Tahoe to replace the Watch Commander’s vehicle. While this vehicle PAGE 133 of 172
may not be typically viewed as military equipment, the Watch Commander’s vehicle is equipped for daily patrol use as well as equipment to use the vehicle as a command post as the need arises, thus triggering the requirements to be listed as military equipment per State laws. The Department’s equipment inventory has been updated to reflect this addition, and Policy 705 has been updated to reference the updated inventory.

This item was reviewed by the Public Safety Commission at their January 26, 2026 meeting. It is recommended that the City Council renew Ordinance No.

O-22-1390 as part of its review of this agenda item.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Pursuant to California Public Resources Code § 21065 and the California Environmental Quality Act (“CEQA”) Guidelines § 15378, there is no possibility that this ordinance will have a significant impact on the physical environment and is not a project as defined under CEQA.

FISCAL IMPACT & PROCUREMENT REVIEW
There would not be any new, unplanned direct fiscal impacts to continuing the use of equipment already in the Policy Department’s inventory or continuing to collaborate with other law enforcement agencies, including under mutual aid agreements. Maintenance costs of existing equipment are set forth in the attached Policy and are within the Department’s budget.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council to adopt Resolution No. R-26-02, renewing both San Marino Ordinance No. O-22-1390 and San Marino Police Department Policy 705, and finding that the San Marino Police Department Military Equipment Annual Report complies with the standards of approval set forth in Government Code §§ 7070, 7071 and 7072. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-26-02, renewing both San Marino Ordinance No. O-22-1390 and San Marino Police Department Policy 705.” PAGE 134 of 172

ATTACHMENTS

1.San Marino Police Department Military Equipment Annual Report 2025

2.San Marino Police Department Policy 705

3.Military Equipment Inventory 2025

4.San Marino Ordinance No. O-22-1390

5.Resolution No. R-26-02 Annual Military Equipment
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San Marino Police
Department
AB 481 Military Equipment
Annual Report 2025
(January 01, 2025 – October 31, 2025)
Prepared by:

Administrative Sergeant Jeremy Bestpitch
San Marino Police Department
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Annual Report Description:

Assembly Bill 481 (AB 481) requires the San Marino Police Department to report annually on the inventory, procurement, use, and misuse of covered military equipment items. The annual report also includes a description of new military equipment the police department seeks City Council approval for acquisition and funding.

Per AB 481, the annual report must include the following:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

SMCC Ordinance O-22-1390 (Approved May 2022)
As required by AB 481, the City Council approved and enacted by resolution San Marino City Code Ordinance O-22-1390 to approve a military equipment use policy. The City Council's approval shall remain effective for one year, during which approval may be revoked, extended, renewed, modified, or amended by resolution of the City Council.

Within a year of the initial approval, and at least annually thereafter, the City Council will review this section and related resolutions. The City Council may, by resolution, make amendments, modifications, or revisions to the military equipment use policy adopted by the San Marino Police Department. The ordinance must be reviewed and renewed annually.

A. The City Council has made the following determinations:

1. The military equipment inventoried and presented to the City Council is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

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2. The military equipment use policy (SMPD policy 705) will safeguard the public’s welfare, safety, civil rights, and civil liberties.

3. The equipment is reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety (if any).

4. Prior military equipment use complied with the applicable equipment use policy (which included equipment now defined as military equipment) that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

Military Equipment Usage for 2025:

Category 1: Unmanned Aerial Systems (UAS)
On 01/08/2025, a UAS was deployed to assist officers in locating a suspect who fled on foot in the area of Euston Road and Cambridge Road. The suspect was ultimately arrested.

On 04/23/2025, a UAS was deployed in the 900 block of Orlando Road to assist officers conduct a property check for a suspicious person call.

On 05/28/2025, a UAS was deployed in the 1300 block of Oxford Road to assist officers check a city tree after an unknown subject was observed placing a large ladder against the tree.

On 05/28/2025, a UAS was deployed in the area of Oak Grove Avenue and Shenandoah Road to assist officers and San Marino firefighters check the area for a possible fire.

The source of smoke was eventually located and determined to be a food smoker.

On 06/13/2025, a UAS was deployed in the 2000 block of Huntington Drive to conduct a vehicle check in the employee parking lot for the San Marino Police Department. The vehicle was found to belong to a contractor for the city.

On 07/04/2025, a UAS was deployed to monitor the 4th of July event at Lacy Park.

On 07/08/2025, a UAS was deployed to conduct an extra patrol of a business in the 400 block of Huntington Drive.

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On 12/10/2025, a UAS was deployed in the 1200 block of Oak Grove Avenue to conduct a property check for a burglary in progress call for service.

On 12/15/2025, a UAS was deployed in the 2200 block of Brentford Road for a possible suicidal subject.

On 12/21/2025, A UAS was deployed in the 3000 block of Lorain Road to assist with scene documentation for a fatal traffic crash.

Category 2: Command and Control Vehicles are either built or modified to facilitate the operational control and direction of public safety units.

On 07/03/2025, the SMPD Command Post Trailer was deployed at Lacy Park for the 4th of July event. At the conclusion of the event, the Command Post Trailer was returned to the SMPD parking lot.

On 09/04/2025, the Watch Commander Patrol vehicle, Vehicle 1, was set up as a command post for a robbery investigation in the 1100 block of Kewen Drive.

On 10/08/2025, the Watch Commander Patrol vehicle, Vehicle 1, was set up as a command post for a burglary investigation in the 900 block of Sherwood Road.

On 11/08/2025, The SMPD Command Post Trailer was deployed to 1700 Huntington Drive (Huntington Middle School) for the Cannabis Tax Fund Grant DUI Checkpoint. Upon conclusion of the event, the Command Post Trailer was returned to the SMPD parking lot.

On 12/09/2025, the Watch Commander Patrol Vehicle, Vehicle 1, was set up as a command post for a burglary in progress call for service in the 800 block of Canterbury Road.

On 12/17/2025, the Watch Commander Patrol Vehicle, Vehicle 1, was set up as a command post at Lacy Park for a burglary in progress investigation in the 1500 block of Virginia Road.

On 12/27/2025, the SMPD Command Post Trailer was deployed to 1700 Huntington Drive (Huntington Middle School) for the Office of Traffic Safety Grant DUI Checkpoint. Upon conclusion of the event, the Command Post Trailer was returned to the SMPD parking lot.

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Category 3: Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code Section 30510 and Penal Code Section 30515.

On 03/10/2025, an Officer was assisting the San Gabriel Police Department for a man with a gun call for service. A patrol rifle was deployed during the call for service. The patrol rifle was not discharged and was returned to the patrol vehicle at the conclusion of the incident.

On 04/19/2025, SMPD received a stolen vehicle alert in the area of San Gabriel Boulevard and California Boulevard. A deputy with the Los Angeles County Sheriff’s Department was behind the stolen vehicle, and a high-risk traffic stop was conducted.

SMPD Officer deployed a patrol rifle during the stop and search of the vehicle. The patrol rifle was not discharged and was returned to the patrol vehicle at the conclusion of the incident.

On 08/13/2025, SMPD received a call for service of a man with a gun inside a residence in the 800 block of Canterbury Road. Officers arrived on scene and five SMPD officers deployed their patrol rifles. None of the patrol rifles were discharged and were returned to their respective patrol vehicles at the conclusion of the incident.

On 10/08/2025, SMPD received a call for service for a burglary in progress in the 900 block of Sherwood Road. The reporting party observed 3 subjects in their backyard via security cameras. Officers arrived on scene, and an SMPD officer deployed their patrol rifle. The patrol rifle was not discharged and was returned to the patrol vehicle at the conclusion of the incident.

On 12/10/2025, SMPD received a call for service for a burglary in progress in the 1200 block of Oak Grove Avenue. The reporting party advised they received a motion alert for the back yard, and no one was seen on their cameras. Officers arrived on scene and an SMPD officer deployed their patrol rifle. The patrol rifle was not discharged and was returned to the patrol vehicle at the conclusion of the incident.

Category 4: Kinetic Energy Weapons and Munitions
On 06/09/2025, two SMPD Officers were sent to Downtown Los Angeles on a Mutual Aid request from LAPD due to civil unrest. A 40mm less-than-lethal launcher was deployed during the civil unrest. The launcher was not discharged and returned to the patrol vehicle at the conclusion of the incident.

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On 09/10/2025, officers were dispatched to a residence in the 700 block of Plymouth Road for a subject destroying the interior of the residence with a hammer. The subject was reported to be suffering a mental health crisis. An Officer deployed a 40mm lessthan-lethal launcher upon arrival at the location. The launcher was not discharged and returned to the patrol vehicle at the conclusion of the incident.

On 10/31/2025, officers were dispatched to a residence in the 1700 block of Westhaven Road for a burglary investigation. The homeowner advised their front door was secured with a chain lock from the interior. Officers observed a subject inside the location upon their arrival. An SMPD officer deployed a 40mm less-than-lethal launcher during the interior search of the property. The suspect was ultimately located within the residence. The launcher was not discharged and returned to the patrol vehicle at the conclusion of the incident.

Summary of Complaints for 2025:

The San Marino Police Department did not receive any complaints concerning military equipment deployments in 2025.

Violations of Policy 705:

An internal review revealed no violations of Policy 705.

Total Annual Cost for Military Equipment:

The fiscal impact for yearly maintenance costs for each category is documented in the attached Military Equipment Inventory. There has been no significant change since the last Military Equipment Report (2024).

Type and Quantity of Military Equipment owned by the SMPD:

Category 1 (Command Post/Command Vehicles): 2
Category 2 (UAS): 2
Category 3 (Kinetic Energy Weapons): 8
Category 4 (Assault Weapons): 36
PAGE 141 of 172
Acquisition of Military Equipment in the upcoming year:

For the upcoming 2025-2026 City Budget, the Department is not making a request for funding to purchase Military Equipment.

Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
705.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
705.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• Area denial electroshock devices, microwave weapons, water cannons, long-range acoustic devices (LRADs), acoustic hailing devices, and sound cannons. • Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 2 705.2 POLICY
It is the policy of the San Marino Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 705.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of San Marino Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
705.4 MILITARY EQUIPMENT USE POLICY
Pursuant to California Government Code § 7070, the Police Department will submit a Military Equipment Use Policy for approval to the San Marino City Council annually. 705.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a.

Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 3 (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 705.6 MILITARY EQUIPMENT USE CONSIDERATIONS
The Military Equipment acquired and authorized by the San Marino Police Department is:
(a) Reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(b) Necessary because there is no reasonable alternative that can achieve the same objective of officer safety and civilian safety.

Military equipment shall only be used by a San Marino Police Department employee only after applicable training, including any course required by the Commission of Peace Officer Standards and Training, has been completed, unless exigent circumstances arise. 705.7 USE IN EXIGENT CIRCUMSTANCES
In exigent circumstances and with the approval of the Chief of Police or his/her designee, the Police Department may acquire, borrow and/or use Military Equipment that is not included in the Military Equipment Use Policy.

If the Police Department acquires, borrows, and/or uses Military Equipment in exigent circumstances, in accordance with this section, it must take all of the following actions:
• Provide written notice of that acquisition or use to the City Council within 30 days following the commencement of such Exigent Circumstance, unless such information is confidential or privileged under local, state or federal law. • If it is anticipated that the use will continue beyond the Exigent Circumstance, submit a proposed amended Military Equipment Use Policy to the City Council within 90 days following the borrowing, acquisition and/or use, and receive approval, as applicable, from the City Council.
• Include the Military Equipment in the Police Department's next annual Military Equipment Report.

Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 4 705.8 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 705.9 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 705.10 MILITARY EQUIPMENT INVENTORY
The attached inventory list of Military Equipment constitutes a list of qualifying equipment for the San Marino Police Department. See attachment: Military Equipment Inventory 2025.pdf 705.11 FUNDING
The San Marino Police Department shall seek City Council approval for Military Equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.

Notwithstanding the above, the Department has authority to apply for funding prior to obtaining City Council approval. The Department shall obtain City Council approval as soon as practicable. 705.12 MAINTENANCE OF MILITARY EQUIPMENT SUPPLY LEVELS
The Chief of Police has the authority to outfit Department personnel with standard issue Military Equipment. Further the Chief of Police may acquire and maintain the appropriate inventory for expendable Military Equipment in accordance with the City's Purchasing Policy.

To maintain public safety and welfare, it is the Department's intention to maintain Military Equipment supply levels as specified in they Policy. Therefore, when Military Equipment inventory supply levels have been depleted, damaged, destroyed, or due to for replacement, the Department may order, replenish, replace, and/or renew its stock. In addition, the Department shall, absent exigent circumstances, obtain City Council approval before acquiring Military Equipment not listed in this policy.
705.13 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which PAGE 146 of 172
San Marino Police Department
San Marino PD CA Policy Manual
Military Equipment
Copyright Lexipol, LLC 2026/03/10, All Rights Reserved.

Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 5 the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
705.14 COMPLIANCE
The Military Equipment Coordinator will ensure that all Department members will comply with this policy. The Military Equipment Coordinator will conduct an annual audit with the assistance of the Support Service Commander, or his/her designee. All instances of non-compliance will be reported to City Council via the annual military equipment report. The City Council will review all non-compliance instances and issue appropriate directives to ensure compliance by the Department. The Support Services Commander, or his/her designee will report to the Chief of Police when instances of non-compliance have been resolved.

Any member of the public can register a question, concern, or complaint regarding military equipment use either in person, telephonically, or by email by contacting the San Marino Police Department's Support Services Commander, or his/her designee.

A response to the question, concern, or complaint shall be completed by the Department in a timely manner.

Published with permission by San Marino Police Department ***DRAFT*** Attachments - 6 Attachments
PAGE 148 of 172
Attachment
San Marino PD CA Policy Manual
Copyright Lexipol, LLC 2026/03/10, All Rights Reserved.

Published with permission by San Marino Police Department ***DRAFT*** Military Equipment Inventory 2025.pdf - 7 Military Equipment Inventory 2025.pdf
Military Equipment Inventory 2025.pdf
PAGE 149 of 172

MILITARY EQUIPMENT INVENTORY

AS UTILIZED BY SAN MARINO POLICE DEPARTMENT

1. UNMANNED, REMOTELY PILOTED, POWERED AERIAL OR GROUND VEHICLES Unmanned Aerial Systems (UAS) (Skydio X10 & Skydio 2+)
A) Description: UAS drones would be deployed to assist officers or incident commanders in the following situations which would include the following:

1. Major collision investigations.

2. Search for missing persons.

3. Natural disaster management.

4. Crime scene photography.

5. Tactical or other public safety and life preservation missions.

6. In response to specific requests from local, state or federal fire authorities for fire response and/or prevention.

B) Quantity: 2 (One Skydio 2+, One Skydio X10)
C) Capabilities: Provides real time feed to supervisors to have critical information they need to mitigate risks, efficiently allocate resources and provide direction to officers on the scene. Provides greater safety for officers by scouting ahead before entering a dangerous situation. All UAS have the following attributes: Advance obstacle avoidance, real time video broadcast, FLIR imaging (night vision), 3D scans, rapid deployment, incident overwatch, telephoto lens (zoom view), ability to operate in many weather conditions.

D) Expected Lifespan: Skydio2+ (approximately 200 flight hours) & Skydio X10 (approximately 1000 flight hours)
E) Product Description from Manufacturer:

Skydio 2+ (S2+) is the industry-leading autonomous drone solution, powered by Skydio Autonomy Enterprise, an AI-driven autonomous flight engine that enables unparalleled 360° obstacle avoidance, autonomous tracking, GPS-denied navigation, and complete workflow automation. S2+ combines the AI-powered flight autonomy engine with a compact, lightweight airframe, making it the most intelligent, safest and simplest drone to operate in the market. Thanks to real-time 360° obstacle avoidance and motion prediction capabilities, S2+ redefines the operational paradigm of drones, eliminating the risk of crashes and turning anyone into an expert pilot. Equipped with NVIDIA Tegra TX2 with 256 GPU cores, S2+ brings industry-leading compute power to the edge of your infrastructure, automating data collection for situational awareness, inspection or security. Designed, assembled, and supported in the USA, S2+ provides a higher degree of supply chain security.

The Skydio X10 is a revolutionary embodiment of compact drone technology and a game-changer in the realm of aerial intelligence. This remarkable drone harmonizes PAGE 150 of 172
cutting-edge AI, backed by an onboard NVIDIA Jetson Orin GPU, with premium visionary cameras to execute meticulous and automated missions, even in the most challenging lighting and weather conditions. Whether it’s navigating through the silent obscurity of night, combating the uncertainties of dusty and rainy environments, or launching and flying from a browser with Skydio Remote Flight Deck, the Skydio X10 is unwavering in its commitment to delivering immediate, high-fidelity insights. The Skydio X10 surpasses its peers by offering more megapixels and superior optics than any other drone in its category. Featuring high-resolution visual and radiometric cameras within adaptable sensor packages, the Skydio X10 ensures the capture of critical details with utmost clarity and precision, tailoring its capabilities to meet the unique demands of your mission.

F) Purpose and Authorized Use:

Protecting lives and property, search and rescue, crime/incident scene documentation, natural disaster management, perimeter searches and security, fly in contested environments, routine training (refer to SMPD Policy 608.6 for further details).

G) Fiscal Impact: approximate cost: $33,117.13 (Includes UAS, training and maintenance)
H) Legal and Procedural Rules Governing Use:

Only department authorized operators who have completed the required certification and training shall be permitted to operate the UAS. Use of vision enhancement technology (e.g., thermal and other imaging equipment not generally available to the public) is permissible in viewing areas only where there is no protectable privacy interest, exigent circumstances, or when in compliance with a search warrant or court order. In all other instances, the city attorney should be consulted. UAS operations shall be conducted within the limitations and restrictions set forth in the FAA Part 107 and/or the limitations set forth in any applicable airspace authorization, waiver, or COA.

The UAS should be operated within the line of sight of the Pilot and/or observer pursuant to 14 CFR section 107.31, unless officer and/or public safety is a concern or a COA waiver is issued authorizing a First-person view.

I) Required Training:

All operators required to successful complete the UAS basic pilot course (32 hours) and Remote Pilot Certificate from the Federal Aviation Administration (Part 107 test).

2. COMMAND AND CONTROL VEHICLES ARE EITHER BUILT OR MODIFIED TO

FACILITATE THE OPERATIONAL CONTROL AND DIRECTION OF PUBLIC SAFETY UNITS.

Command Post Trailer (2023 Ultrahaulers Command Post Trailer) A) Description: 26-foot mobile trailer utilized by the police department for situations where a quick response and uninterrupted communications is needed. Police staff at command post manage incidents and provide command and control to other police PAGE 151 of 172
assets during an incident. The command post also provides a central location where other assets can be accounted for and distributed as needed.

B) Quantity: 1.

C) Capabilities: The command post trailer is equipped with retractable light pole with spotlights to illuminate an area. Supplies (traffic cones, barriers, canopies, etc.) are stored in the command post trailer allowing for quick deployment as the need arises. A communications station is mounted inside the trailer allowing a dispatcher to communicate with both the dispatch center at the police department station and officers at the scene. The incident commander will be located at the command post trailer exercising direct control of the incident.

D) Expected Lifespan: approximately 15 years.

E) Product Description from Manufacturer: Not available F) Purpose and Authorized Use: This equipment is necessary for San Marino Police Department officers to use as a mobile station in the event of large-scale events, natural disasters, and or any dynamic events. It can also serve as a communications center if the station was compromised as a viable dispatching location.

G) Fiscal Impact: Command post trailer has been in service since 2023. Funding for the trailer was approved in May 2022. The cost for the trailer is $97,518.00. Maintenance is minimal and limited to maintaining the associated gas-operated generator and battery system. This trailer replaced the older 16-foot command post which was in service from 2000-2023.

H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and San Marino Police Department Policy.

I) Required Training: N/A
Watch Commander Vehicle (2024 Chevrolet Tahoe SUV)
A) Description: Patrol SUV utilized by the police department for patrol and can be used for situations where a quick response and uninterrupted communications is needed. Police staff at command post manage incidents and provide command and control to other police assets during an incident. The command post also provides a central location where other assets can be accounted for and distributed as needed.

B) Quantity: 1.

C) Capabilities: The watch commander SUV is equipped for daily patrol use, which includes overhead emergency lighting, scene lighting, and a public address system.

Supplies for patrol use and command post use are stored in the SUV allowing for quick deployment as the need arises. There rear of the SUV is equipped with a communications station (radio and mobile date computer) allowing the supervisor to communicate with both the dispatch center at the police department station and officers at the scene. The incident commander will be located at the command post trailer exercising direct control of the incident.

PAGE 152 of 172
D) Expected Lifespan: approximately 5-7 years.

E) Product Description from Manufacturer: The 2024 Chevrolet Tahoe Police Pursuit Vehicle has been engineered to help give officers an advantage in a variety of situations. Built on the Tahoe foundation, Tahoe PPV features a 5.3L engine, exceptional handling, a spacious interior and the ability to handle heavy loads. It also provides smart features like police-specific front-row seats to accommodate duty belts and a simplified electrical architecture to help streamline upfitting†. When the police need proven performance for their fleet, the 2024 Chevrolet Tahoe PPV provides powerful backup
F) Purpose and Authorized Use: This equipment is necessary for San Marino Police Department officers to use as a patrol vehicle and command post in the event of largescale events, natural disasters, and any dynamic events.

G) Fiscal Impact: The 2024 Chevrolet Tahoe was purchased in December 2023 as part of the 2023-24 budget. The cost for the Chevrolet Tahoe was $100,510.98. The Chevrolet Tahoe was placed in service in March 2025. Maintenance is minimal and limited to maintaining the safe operation of the vehicle. This Tahoe replaced the older Ford Explorer Watch Commander vehicle, which was in service from 2017-2025.

H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and San Marino Police Department Policy.

I) Required Training: N/A

3. SPECIALIZED FIREARMS AND AMMUNITION OF LESS THAN .50 CALIBER,

INCLUDING FIREARMS AND ACCESSORIES IDENTIFIED AS ASSAULT WEAPONS IN PENAL CODE SECTION 30510 AND PENAL CODE SECTION 30515.

AR (Armalite Rifle) pattern rifles
A) Description: These rifles are semiautomatic fired from shoulder level. These rifles have a long spirally grooved barrel intended to make bullets spin and have greater accuracy over a long distance. The magazines for these rifles come in magazines of 10, 20, or 30 rounds per magazine. These rifles come equipped with traditional "iron sights" or a red/green dot aiming system which improves accuracy.

B) Quantity: 36. (Rifles in service with the San Marino Police Department are manufactured by Colt or Bushmaster)
C) Capabilities: These rifles fire .223 rounds with an average velocity of 2500-2800 feet per second. In addition, these rifles are effective up to (approximately) 400 yards.

D) Expected Lifespan: 10-15 years.

E) Product Description from Manufacturer: Not Available.

F) Purpose and Authorized Use: This equipment is necessary for San Marino Police Department officers when confronting a threat of severe bodily injury or death either PAGE 153 of 172
to themselves or members of the public. In certain situations (such as active shooter events), this equipment is favorable to handguns or shotguns because it allows San Marino Police Department officers increased range and accuracy.

G) Fiscal Impact: approximate cost: $36,000 for 36 units.

H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 306 - Firearms.

I) Required Training: Instructors are required to attend a POST certified patrol rifle instructor course. Instructors then teach officers the laws and policies surrounding deployment and use of patrol rifles which is followed by hands-on training and department qualification prior to employment on duty.

4. KINETIC ENERGY WEAPONS AND MUNITIONS.

Defense Technology, 40mm Tactical, 4-Shot Launcher, #1440 A) Description: The 40mm Tactical 4-Shot Launcher is low-profile and lightweight, providing multi-shot capability in an easy-to-carry launcher. It features the Rogers Super Stoc™ expandable gun stock, an adjustable Picatinny mounted front grip, and a unique direct-drive system to advance the magazine cylinder. It will launch a 40MM less-lethal round.

B) Quantity: 1.

C) Capabilities: Ability to be fired from as close as 5 feet to over 100 feet. Targeting considerations should comply with San Marino Police Department Policy 300 - Use of Force and San Marino Police Department Policy 303 - Control Devices and Techniques.

D) Expected Lifespan: approximately 15 years.

E) Product Description from Manufacturer: The Defense Technology® #1440 is a Tactical 40mm 4-Shot Launcher with an expandable ROGERS Super Stoc™, and an adjustable Picatinny mounted front grip. The Tactical 4-Shot will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length. Lightweight and tactical, this weapon is NOT designed to fire 40mm High-Velocity HE ammunition. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems.

F) Purpose and Authorized Use: This equipment is necessary for Patrol / Mobile Field Force situations to stop violent / rioting / armed individuals without using deadly force.

This equipment can be deployed at a distance to increase officer safety.

G) Fiscal Impact: Approximately $1,975 per launcher. Maintenance is minimal H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and comply with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, PAGE 154 of 172
San Marino Police Department Policy 303 - Control Devices and Techniques & San Marino Police Department Policy 438 - First Amendment Assemblies).

I) Required Training: Instructors are required to attend a POST certified or manufacturer instructor course. Instructors then teach officers the laws and policies surrounding less-lethal devices, followed by hands-on training deploying various munitions.

Defense Technology, 40mm Single Shot Launcher, #1425
A) Description: The 40MM Single Launcher is a tactical single-shot launcher of 40MM less-lethal round.

B) Quantity: 7.

D) Expected Lifespan: approximately 25 years.

E) Product Description from Manufacturer: The 40LMTS is a tactical 40mm single-shot launcher that features an expandable stock and an adjustable Integrated Front Grip (IFG) with a light rail. The Ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow single- and two-point sling attachments. The 40LMTS will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length. This weapon is NOT designed to fire 40mm High-Velocity HE ammunition. The Picatinny Rail Mounting System will accept a wide array or enhanced optics/sighting systems.

F) Purpose and Authorized Use: This equipment is necessary for Patrol / Mobile Field Force situations to stop violent / rioting / armed individuals without using deadly force.

This equipment can be deployed at a distance to increase officer safety.

G) Fiscal Impact: Approximately $1000 per launcher. Maintenance is minimal H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and comply with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 303 - Control Devices and Techniques & San Marino Police Department Policy 438 - First Amendment Assemblies).

Defense Technology, 40mm Exact Impact Standard Range Sponge Round, #6325
A) Description: The exact Impact 40 mm Sponge Round is a point-of-aim, point-ofimpact direct-fire round. This lightweight, high-speed projectile consists of a plastic body PAGE 155 of 172
and sponge nose that is spin-stabilized via the incorporated rifling collar and the 40 mm launcher's rifled barrel. A sponge-like projectile is fired from a launcher during less-lethal deployments.

B) Quantity: Approximately 50.

C) Capabilities: Ability to be fired from as close as 5 feet to over 100 feet. The 40MM Direct Impact munition, travels at an average velocity of 305 feet per second. Targeting considerations should comply with San Marino Police Department Policy 303 - Control Devices and Techniques.

D) Expected Lifespan: 5 years.

E) Product Description from Manufacturer: The exact impact™ 40 mm Sponge Round is a point-of-aim, point-of-impact direct-fire round. This lightweight, high-speed projectile consists of a plastic body and sponge nose that is spin-stabilized via the incorporated rifling collar and the 40 mm launcher's rifled barrel. The round utilizes smokeless powder as the propellant and has exceptionally consistent velocities. They are used for Crowd Control, Patrol, and Tactical Applications.

F) Purpose and Authorized Use: This equipment is necessary for Patrol / Mobile Field Force situations to stop violent / rioting / armed individuals without using deadly force.

This equipment can be deployed at a distance to increase officer safety.

G) Fiscal Impact: approximate cost: $900 for 50 units.

H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and comply with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 303 - Control Devices and Techniques & San Marino Police Department Policy 438 - First Amendment Assemblies).

PAGE 156 of 172

MILITARY EQUIPMENT INVENTORY

AS UTILIZED BY SAN MARINO POLICE DEPARTMENT

1. UNMANNED, REMOTELY PILOTED, POWERED AERIAL OR GROUND

VEHICLES
Unmanned Aerial Systems (UAS) (Skydio X10 & Skydio 2+)
A) Description: UAS drones would be deployed to assist officers or incident commanders in the following situations which would include the following:

1. Major collision investigations.

2. Search for missing persons.

3. Natural disaster management.

4. Crime scene photography.

5. Tactical or other public safety and life preservation missions.

6. In response to specific requests from local, state or federal fire authorities for fire response and/or prevention.

D) Expected Lifespan: Skydio2+ (approximately 200 flight hours) & Skydio X10 (approximately 1000 flight hours)
E) Product Description from Manufacturer:

Skydio 2+ (S2+) is the industry-leading autonomous drone solution, powered by Skydio Autonomy Enterprise, an AI-driven autonomous flight engine that enables unparalleled 360° obstacle avoidance, autonomous tracking, GPS-denied navigation, and complete workflow automation. S2+ combines the AI-powered flight autonomy engine with a compact, lightweight airframe, making it the most intelligent, safest and simplest drone to operate in the market. Thanks to realtime 360° obstacle avoidance and motion prediction capabilities, S2+ redefines the operational paradigm of drones, eliminating the risk of crashes and turning anyone into an expert pilot. Equipped with NVIDIA Tegra TX2 with 256 GPU cores, S2+ brings industry-leading compute power to the edge of your infrastructure, automating data collection for situational awareness, inspection or security. Designed, assembled, and supported in the USA, S2+ provides a higher degree of supply chain security.

PAGE 157 of 172
The Skydio X10 is a revolutionary embodiment of compact drone technology and a game-changer in the realm of aerial intelligence. This remarkable drone harmonizes cutting-edge AI, backed by an onboard NVIDIA Jetson Orin GPU, with premium visionary cameras to execute meticulous and automated missions, even in the most challenging lighting and weather conditions. Whether it’s navigating through the silent obscurity of night, combating the uncertainties of dusty and rainy environments, or launching and flying from a browser with Skydio Remote Flight Deck, the Skydio X10 is unwavering in its commitment to delivering immediate, high-fidelity insights. The Skydio X10 surpasses its peers by offering more megapixels and superior optics than any other drone in its category. Featuring high-resolution visual and radiometric cameras within adaptable sensor packages, the Skydio X10 ensures the capture of critical details with utmost clarity and precision, tailoring its capabilities to meet the unique demands of your mission.

F) Purpose and Authorized Use:

G) Fiscal Impact: approximate cost: $33,117.13 (Includes UAS, training and maintenance)
H) Legal and Procedural Rules Governing Use:

I) Required Training:

All operators required to successful complete the UAS basic pilot course (32 hours) and Remote Pilot Certificate from the Federal Aviation Administration (Part 107 test).

2. COMMAND AND CONTROL VEHICLES ARE EITHER BUILT OR MODIFIED TO

FACILITATE THE OPERATIONAL CONTROL AND DIRECTION OF PUBLIC SAFETY UNITS.

Command Post Trailer (2023 Ultrahaulers Command Post Trailer) PAGE 158 of 172 A) Description: 26-foot mobile trailer utilized by the police department for situations where a quick response and uninterrupted communications is needed.

Police staff at command post manage incidents and provide command and control to other police assets during an incident. The command post also provides a central location where other assets can be accounted for and distributed as needed.

B) Quantity: 1.

D) Expected Lifespan: approximately 15 years.

G) Fiscal Impact: Command post trailer has been in service since 2023.

Funding for the trailer was approved in May 2022. The cost for the trailer is $97,518.00. Maintenance is minimal and limited to maintaining the associated gas-operated generator and battery system. This trailer replaced the older 16- foot command post which was in service from 2000-2023.

H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and San Marino Police Department Policy.

B) Quantity: 1.

C) Capabilities: The watch commander SUV is equipped for daily patrol use, which includes overhead emergency lighting, scene lighting, and a public PAGE 159 of 172 address system. Supplies for patrol use and command post use are stored in the SUV allowing for quick deployment as the need arises. There rear of the SUV is equipped with a communications station (radio and mobile date computer) allowing the supervisor to communicate with both the dispatch center at the police department station and officers at the scene. The incident commander will be located at the command post trailer exercising direct control of the incident.

D) Expected Lifespan: approximately 5-7 years.

E) Product Description from Manufacturer: The 2024 Chevrolet Tahoe Police Pursuit Vehicle has been engineered to help give officers an advantage in a variety of situations. Built on the Tahoe foundation, Tahoe PPV features a 5.3L engine, exceptional handling, a spacious interior and the ability to handle heavy loads. It also provides smart features like police-specific front-row seats to accommodate duty belts and a simplified electrical architecture to help streamline upfitting†. When the police need proven performance for their fleet, the 2024 Chevrolet Tahoe PPV provides powerful backup
F) Purpose and Authorized Use: This equipment is necessary for San Marino Police Department officers to use as a patrol vehicle and command post in the event of large-scale events, natural disasters, and any dynamic events.

Maintenance is minimal and limited to maintaining the safe operation of the vehicle. This Tahoe replaced the older Ford Explorer Watch Commander vehicle, which was in service from 2017-2025.

H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and San Marino Police Department Policy.

I) Required Training: N/A

3. SPECIALIZED FIREARMS AND AMMUNITION OF LESS THAN .50 CALIBER,

INCLUDING FIREARMS AND ACCESSORIES IDENTIFIED AS ASSAULT WEAPONS IN PENAL CODE SECTION 30510 AND PENAL CODE SECTION 30515.

B) Quantity: 36. (Rifles in service with the San Marino Police Department are manufactured by Colt or Bushmaster)
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C) Capabilities: These rifles fire .223 rounds with an average velocity of 2500- 2800 feet per second. In addition, these rifles are effective up to (approximately) 400 yards.

D) Expected Lifespan: 10-15 years.

E) Product Description from Manufacturer: Not Available.

F) Purpose and Authorized Use: This equipment is necessary for San Marino Police Department officers when confronting a threat of severe bodily injury or death either
to themselves or members of the public. In certain situations (such as active shooter events), this equipment is favorable to handguns or shotguns because it allows San Marino Police Department officers increased range and accuracy.

G) Fiscal Impact: approximate cost: $36,000 for 36 units.

4. KINETIC ENERGY WEAPONS AND MUNITIONS.

B) Quantity: 1.

C) Capabilities: Ability to be fired from as close as 5 feet to over 100 feet.

Targeting considerations should comply with San Marino Police Department Policy 300 - Use of Force and San Marino Police Department Policy 303 - Control Devices and Techniques.

D) Expected Lifespan: approximately 15 years.

Lightweight and tactical, this weapon is NOT designed to fire 40mm High- PAGE 161 of 172 Velocity HE ammunition. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems.

F) Purpose and Authorized Use: This equipment is necessary for Patrol / Mobile Field Force situations to stop violent / rioting / armed individuals without using deadly force. This equipment can be deployed at a distance to increase officer safety.

G) Fiscal Impact: Approximately $1,975 per launcher. Maintenance is minimal H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and comply with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 303 - Control Devices and Techniques & San Marino Police Department Policy 438 - First Amendment Assemblies).

Defense Technology, 40mm Single Shot Launcher, #1425
A) Description: The 40MM Single Launcher is a tactical single-shot launcher of 40MM less-lethal round.

B) Quantity: 7.

C) Capabilities: Ability to be fired from as close as 5 feet to over 100 feet.

Targeting considerations should comply with San Marino Police Department Policy 300 - Use of Force and San Marino Police Department Policy 303 - Control Devices and Techniques.

D) Expected Lifespan: approximately 25 years.

4.8 inches in cartridge length. This weapon is NOT designed to fire 40mm HighVelocity HE ammunition. The Picatinny Rail Mounting System will accept a wide array or enhanced optics/sighting systems.

G) Fiscal Impact: Approximately $1000 per launcher. Maintenance is minimal PAGE 162 of 172
H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and comply with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 303 - Control Devices and Techniques & San Marino Police Department Policy 438 - First Amendment Assemblies).

Defense Technology, 40mm Exact Impact Standard Range Sponge Round, #6325
A) Description: The exact Impact 40 mm Sponge Round is a point-of-aim, pointof-impact direct-fire round. This lightweight, high-speed projectile consists of a plastic body and sponge nose that is spin-stabilized via the incorporated rifling collar and the 40 mm launcher's rifled barrel. A sponge-like projectile is fired from a launcher during less-lethal deployments.

B) Quantity: Approximately 50.

D) Expected Lifespan: 5 years.

E) Product Description from Manufacturer: The exact impact™ 40 mm Sponge Round is a point-of-aim, point-of-impact direct-fire round. This lightweight, highspeed projectile consists of a plastic body and sponge nose that is spin-stabilized via the incorporated rifling collar and the 40 mm launcher's rifled barrel. The round utilizes smokeless powder as the propellant and has exceptionally consistent velocities. They are used for Crowd Control, Patrol, and Tactical Applications.

G) Fiscal Impact: approximate cost: $900 for 50 units.

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I) Required Training: Instructors are required to attend a POST certified or manufacturer instructor course. Instructors then teach officers the laws and policies surrounding less-lethal devices, followed by hands-on training deploying various munitions.

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RESOLUTION NO. R-26-02

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA PURSUANT TO GOVERNMENT CODE
SECTION 7071 RENEWING CITY ORDINANCE O-22-1390, SAN
MARINO POLICE DEPARTMENT POLICY 705 AND FINDING

THAT THE ANNUAL MILITARY EQUIPMENT REPORT

COMPLIES WITH THE STANDARDS OF APPROVAL SET FORTH
IN GOVERNMENT CODE SECTION 7071(d)
WHEREAS, Government Code sections 7071 et. seq. codifies Assembly Bill 481 (effective January 1, 2022) and requires legislative bodies to adopt ordinances approving military equipment use policies before law enforcement agencies can continue to engage in activities related to the use of military equipment; and
WHEREAS, the San Marino Police Department has “military equipment” in its inventory and engages in critical public safety activities in coordination with other jurisdictions on police related matters, including safeguarding the public’s welfare and safety, conducting training exercises, providing mutual aid and responding to emergencies; and WHEREAS, in exigent circumstances, there is sometimes the need to deploy military equipment from or lend military equipment to other local jurisdictions to promote the safety and security of community members; and
WHEREAS, in June 2022, the City Council of the City of San Marino adopted Ordinance O-22-1390, which approved Military Equipment Policy 705 for police services, and included an inventory (report) of the City’s military equipment; and WHEREAS, San Marino Police Department Military Equipment Use Policy 705 sets forth a military equipment use policy that is consistent with the Police Department’s current practices, complies with all the requirements of the Government Code and the San Marino City Code, will continue to ensure ongoing regulation and compliance with the law going forward and will continue to provide a means of community engagement and transparency regarding use of military equipment by the Department, and the Police has been posted on the City’s website since its adoption; and
WHEREAS, the San Marino Police Department, as required by Government Code 7072, and San Marino Police Department Military Equipment Policy 705, has prepared and posted to is website and submitted to the governing body an annual report regarding the use of Military Equipment within the jurisdiction for the preceding calendar year that describes how any military equipment was used and its purpose, a summary of complaints or concerns, the results of any PAGE 169 of 172
audits or violations of the policy, the total annual cost of each type of military equipment, the quantity possessed, and the intention to acquire any additional equipment in the next year; and WHEREAS, the Government Code and the San Marino City Code require the City Council to conduct an annual review of the Military Equipment Ordinance and Policy and vote on whether to the renew the Ordinance and Policy; and
WHEREAS, since drafting San Marino Police Department Military Equipment Policy 705 the department has maintained open channels of communication for members of the public to comment on the use of military equipment; and
WHEREAS, public notice has been provided in accordance with applicable law; and WHEREAS, the department received no comments regarding the use of military equipment.

WHEREAS, the City Council has reviewed and desires to renew Ordinance O-22-1390 of the San Marino City Code and the San Marino Police Department Military Equipment Policy 705; and
WHEREAS, the City Council desires to find that the military equipment report complies with the standards of approval set forth in subdivision (d) of Government Code section 7071 because of the following:

1. Authorizing the use of military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. The acquisition and use of this equipment is part of the San Marino Police Department’s overall approach to Critical Incident Management, Use of Force, De-Escalation and public safety. The equipment will enable department members to properly respond to both planned and unplanned events efficiently and effectively.

2. The Military Equipment Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties by ensuring required reporting, the opportunity for community engagement and feedback, and transparency and oversight regarding the acquisition and use of specified military equipment in the City of San Marino.

3. The purchasing of equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

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4. Prior military equipment use complied with the military equipment policy that was in effect at the time of the use.

NOW, THEREFORE, BE IT RESOLVE, DETERMINE AND ORDERS AS
FOLLOWS:

SECTION 1. All of the statements and facts set forth above in the recitals are true and correct and incorporated herein by this reference. The recitals constitute findings in this matter and, together with the staff report, other written reports, and other information contained in the record, are an adequate and appropriate evidentiary basis for the actions taken in this resolution.

SECTION 2. The City Council finds that Ordinance O-22-1390 of the San Marino City Code and San Marino Police Department Military Equipment Policy 705 are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and are not a “project,” as defined in Section 15378 of the CEQA Guidelines.

SECTION 3. The City Council has reviewed Ordinance O-22-1390 of the San Marino City Code and hereby renews the Ordinance without change except to update the reference to the 2025 military equipment inventory in San Marino Police Department Military Equipment Policy 705.

SECTION 4. The City Council has reviewed the updated San Marino Police Department Military Equipment Policy 705 and hereby renews the Policy without change.

SECTION 5. The City Council has reviewed the annual military equipment report and finds that it complies with the standards of approval set forth in subdivision (d) of Government Code section 7071, and adequately contains the information required by Government Code 7072.

SECTION 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION 7. That the City Clerk shall certify to the adoption of this Resolution.

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PASSED, APPROVED AND ADOPTED this 27th day of March, 2026 ____________________________________

TONY CHOU
MAYOR
ATTEST:
_______________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-02 was adopted by the City Council of the City of San Marino at a Regular Adjourned Meeting held on the 27th day of March, 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________

ALISON WALKER

CITY CLERK
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San Marino City CouncilMarch 27, 2026

San Marino City Council
March 27, 2026