TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
DATE: March 27, 2026
SUBJECT: APPROVAL OF CONTRACT WITH HARRIS & ASSOCIATES
FOR ANNUAL ADMINISTRATION SERVICES IN THE
AMOUNT OF $16,475
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The City’s Public Safety Parcel Tax and Sewer Charges Fee are both placed on the annual property tax roll. This annual levy process follows detailed preparation and timely submission of tax roll information to the County. This process is time-sensitive and requires coordination to ensure compliance with County deadlines.
Last year, the City retained Harris & Associates to provide administrative services for this annual levy administration services. Their responsibilities included preparing assessment data, coordinating with City staff, and ensuring timely submission of required information to the County. This year, staff recommends continuing using Harris & Associates for FY 2026-27 levies.
DISCUSSION
Harris & Associates successfully completed the required work during the previous cycle and ensured that all tax roll information was submitted accurately and on schedule.
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
Continuing services with Harris & Associates for another year will:
• Help maintain continuity in the administration of the annual levy process • Ensure adherence to strict County timelines
• Leverage their existing knowledge of the City’s procedures
FISCAL IMPACT & PROCUREMENT REVIEW
The contract amount of $16,475 is currently budgeted in the FY 2025-26 budget.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council approve the contract with Harris & Associates in the amount of $16,475 to provide administrative services for the annual levy. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to approve the contract with Harris & Associates in the amount of $16,475 to provide administrative services for the annual levy.”
ATTACHMENTS
1. Agreement for Professional Services with Harris & Associates
2. Exhibit A - Proposal