TO: Philippe Eskandar, City Manager
FROM: John Incontro, Police Chief
Aaron Blonde’, Police Commander
Naved Qureshi, Police Commander
Angelica Gonzalez, Records Manager
Cheryl Baratta, Management Analyst
Cynthia Aguiar, Administrative Assistant
DATE: March 5, 2026
SUBJECT: BUDGET SUBMISSION FOR FY 2026-27
POLICE DEPARTMENT
YEAR-END SUMMARY (FY 2026-27 BUDGET VS ESTIMATED)
FY 2025-26 FY 2025-26 Bud. Vs Est.
Bud. Vs
Est.
Description Budget Estimated Diff $$ Diff %%
Personnel 8,199,286 $ 7,783,656 $ (415,630) $ -5.1%
Services & Supplies 1,066,005 1,087,778 21,773 2.0%
Total: 9,265,291 $ 8,871,434 $ (393,857) $ -4.3%
The Department is anticipated to end the fiscal year with a decrease of $392,857 from the adopted budget. The primary reasons are listed below:
The projected variance under the personnel category is due to vacancies in the department during FY 2025-26.
The variance under Services & Supplies is shown net and is a combination of various accounts.
The primary decrease seen is under the Vehicle Repair & Maintenance account.
FY 2026-27 PROPOSED BUDGET
FY 2025-26 FY 2026-27 YOY Budget YOY Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 8,199,286 $ 8,164,810 $ (34,476) $ -0.4%
Services & Supplies 1,066,005 1,167,619 101,615 9.5%
Total: 9,265,291 $ 9,332,429 $ 67,139 $ 0.7%
Personnel
The proposed personnel budget is $8,164,810 which represents a $34,476 or -0.4% decrease from adopted budget.
Services & Supplies
Services & Supplies proposed budget for FY 2026-27 is $1,167,619 which represents a $101,615 or
9.5% increase from the current budget. Areas of the budget that had changes are detailed below:
A decrease of $15,384 to Account No. 103-30-4150-0500 (Other Contract Services–IT) reflecting the removal of NIXLE services and the reduced cost for Use of Force and De-escalation virtual training for officers with Performa. A decrease of $30,000 to Account No. 103-30-4508-0000 (Vehicle Repair and Maintenance) is reflected due to reduced costs associated with the replacement of aging vehicles, as well as a number of repairs remaining under warranty.
A decrease of $415 to Account No. 103-30-4480-0000 (Travel & Meetings) reflects the removal of staff attendance at conference(s).
An increase of $16,736 to Account No. 103-30-4150-0000 (Other Contract Services) to cover the cost increase associated with services provided by the Pasadena Humane Society. An increase of $19,800 to Account No. 103-30-4316-0000 (Equipment Repair & Maintenance) to support radio repair and maintenance costs from FY 2024–2025 to FY 2025–2026, as well as to fund the required upgrade of the L.A. County Line router to maintain connectivity with County services.
An increase of $5,100 to Account No. 103-30-4399-0000 (Non-Capitalized Equipment) is requested to procure additional office equipment, including chairs, keyboards, monitors, etc., as well as to replace gas mask filters.
An increase of $5,000 to Account No. 103-30-4415-0000 (POST Training) to accommodate the additional required training and academy fees for new officers. An increase of $19,000 to Account No. 103-30-4436-0000 (Recruitment) to support recruitment efforts associated with current vacancies, including five (5) Police Officer positions, two (2) Dispatcher positions, and one (1) Cadet position. An increase of $3,250 to Account No. 103-30-4468-0000 (Staff Development) to accommodate training needs arising from the unavailability of previously POST-approved courses, the addition of non-POST leadership classes, and the onboarding of numerous new employees. An increase of $2,500 to Account No. 103-30-4492-0003 (Uniforms–PERSable) to accommodate expenses associated with current employee vacancies. An increase of $6,440 to Account No. 103-30-4492-0004 (Uniforms–Safety) is proposed to address the upcoming expiration of multiple bulletproof vests and to provide vests for newly onboarded officer positions.
An increase of $5,800 to Account No. 103-30-4500-9025 (Utilities–Telecommunications) to accommodate AT&T rate adjustments resulting from increased usage. An increase of $39,971 to Account No. 207-30-4150-0000 (Other Contract Services) to reflect the increased rates for crossing guard services.
An increase of $11,040 to Account No. 233-30-4150-0500 (Other Contract Services–IT) to offset the expiration of the Wellness Grant for police officers. An increase of $12,454 to Account No. 233-30-4399-0000 (Non-Capitalized Equipment) to reflect the conclusion of the SRT grant, with the department now covering the full cost of the Body Worn Cameras.
ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2025-26 Accomplishments, FY 2026-27 Objectives, Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets
DEPARTMENT PURPOSE
The San Marino Police Department is an ethical policing organization that prevents crime and fosters a feeling of safety in our community.
DEPARTMENT DESCRIPTION
The Department is comprised of 43.5 full and part-time personnel. Of the 43.5 personnel, the Department has 32 sworn officers and 11.5 civilian staff. The San Marino Police Department is led by a Chief of Police, two Bureau Commanders, and a civilian Administrative Manager. The officers are assigned to patrol or detective functions along with collateral administrative duties.
Working with the community and City staff, the Department provides a full range of services to the community. The services include:
Responding to calls for service, traffic collision investigations, and enforcement of laws Proactive patrolling of residential and commercial areas of the City Ensuring our personnel treat all people with compassion and respect Providing a strong community focused approach to the reduction of crime and maintaining community partnerships with residents, businesses, and visitors Ensuring the community has a feeling of safety
Working with residents, businesses, community groups, and other City departments toward the goal of crime reduction and public safety
Working in partnership with the San Marino Unified School District to ensure the safety of students, staff, and faculty
Investigating all crimes that result in filing appropriate and just charges with the Office of the District Attorney
Providing a variety of community engagement programs, such as Coffee with a Cop, Town Hall meetings, Donuts with Dispatch, National Night Out and other community programs
FISCAL YEAR 2025-26 ACCOMPLISHMENTS
In September 2025, one (1) Corporal was promoted to the position of Sergeant In January 2026, two (2) Police Recruits were hired
Decrease in Residential Burglaries by 51.67% YTD
Decreased Hit & Run traffic collisions by 30.43% YTD
A police motorcycle was purchased utilizing funds from the Cannabis Grant The department conducted eight (8) of the planned sixteen (16) DUI Saturation Patrols; the remaining operations are scheduled to be completed by the end of the fiscal year Approximately twelve (12) recruitment and testing events were conducted to support the hiring process for vacant Officer and Dispatcher positions The Police Department successfully completed and passed the annual personnel background files audit conducted by P.O.S.T.
POLICE DEPARTMENT
The Police Department underwent the California Enforcement Telecommunications System (CLETS) Security audit, conducted by the Department of Justice. The audit cycle covered the 2023-2025 period; the goal of the CLETS Security audit process is to help ensure criminal justice information is being handled securely and in compliance with applicable requirements. The department was found to be in compliance FISCAL YEAR 2026-27 OBJECTIVES
To recruit and fill five (5) vacant Police Officer positions To recruit and fill two (2) vacant Dispatcher positions Decrease traffic collisions by 10%
Decrease residential burglaries by 10%
Enhance communications with the Mobile Data Computer (MDC) in the Command Post to maintain operational capabilities during critical or urgent situations using Starlink wireless internet
The Cannabis Grant is to implement DUI Saturation Patrol operations, conduct DUI checkpoints, and provide educational presentations and materials
OPERATIONAL DASHBOARD
Description FY 2024-25
Total
FY 2024-25
Year to Date
(July – April)
FY 2025-26
Year to Date
(July – April)
Residential Burglaries 79 62 29
Larcenies 113 96 64
Traffic Citations 1,619 1,398 1,389
Community Meetings 63 52 35
Police Chief
Administrative
Sergeant
Police Cadets2 (4)
Management
Analyst1
Administrative
Assistant
Administrative Support
Administrative
Manager
Police Dispatchers3 (4)
Records Clerk
Records Clerk (P/T)
Operation
Police Commander
Team 1
Police Sergeant
Police Corporal
Police Officer (3)
Team 2
Police Sergeant
Police Corporal
Police Officer (4)
(Traffic
Division)
Motors (2)
Team 4
Police Sergeant
Police Corporal
Police Officer (4)
Team 3
Police Sergeant
Police Corporal
Police Officer4 (2)
Support Services
Police Commander
Detectives
Police Sergeant
Police Officer (3)
Police Department
1 Frozen Position
2 Two (
2) Frozen positions 3 One (1) eliminated position 4 One (1) eliminated position FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual Budget Estimated Proposed
Full-Time
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Commander 2.00 2.00 2.00 2.00 2.00
Police Records Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 -
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Dispatcher/Clerk 5.00 5.00 5.00 5.00 4.00
Officer 19.00 19.00 19.00 19.00 18.00
Corporal 4.00 4.00 4.00 4.00 4.00
Sergeant 6.00 6.00 6.00 6.00 6.00
Records Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Records Clerk 0.50 0.50 0.50 0.50 0.50
Special Projects Coordinator (PT) - - - - 0.50
Cadet 2.00 2.00 2.00 2.00 2.00
Parking Enforcement Officers - - - -
Total Full-Time FTE 41.00 41.00 41.00 41.00 38.00
Total Part-Time FTE 2.50 2.50 2.50 2.50 3.00
Department Total FTE 43.50 43.50 43.50 43.50 41.00
Expenditures by Type:
Personnel 8,377,202 8,080,469 8,199,286 7,783,656 8,164,810 Unfunded Accrued Liability - 1,281,784 1,464,068 1,464,068 1,603,105 Services & Supplies 954,189 927,593 1,066,005 1,087,778 1,167,619 Total by Type 9,331,391 $ 10,289,847 $ 10,729,359 $ 10,335,502 $ 10,935,534 $ Expenditures by Fund:
Public Safety Fund 8,745,320 103 9,319,587 9,801,513 9,405,591 10,012,797 4th of July Fund 11,795 104 6,174 6,541 6,541 6,803
Prop A Fund 51,990 207 50,000 256,523 255,000 296,494
OTS Grant Fund 19,642 223 7,501 - 6,186 -
Bodyworn Camera Grant - 228 - - - -
COPS Fund 70,832 233 82,192 246,554 246,375 267,940
Homeland Security Grant 240
Donations Fund - 281 5,294 - - -
Workers' Compensation Fund 426,774 595 786,403 418,228 240,000 351,500 Total by Fund 9,326,353 $ 10,257,151 $ 10,729,359 $ 10,159,693 $ 10,935,534 $ GL # Personnel
103-30-4001-0000 Full Time Salaries 4,329,106 4,563,090 5,205,642 4,671,914 5,195,000 103-30-4002-0000 Part Time Wages 52,258 85,323 94,305 95,256 119,824 103-30-4004-0000 Overtime 731,602 810,487 500,000 770,000 525,000 103-30-4004-0002 Overtime-Support 10,334
103-30-4006-0000 Medicare 69,197 75,062 81,830 81,830 82,409 103-30-4008-3080 Retirement - 457 Plan 23,825 32,844 54,200 40,134 62,600 103-30-4008-6050 Retirement-PARS 1,878 2,257 3,536 3,536 1,676 103-30-4008-6160 Retirement-PERS 1,828,502 753,173 829,044 727,851 783,772 103-30-4008-6161 Retirement-PERS UAL - 1,281,784 1,464,068 1,464,068 1,603,105 103-30-4010-0000 Cafeteria Benefit 783,868 844,575 952,460 872,645 982,726 103-30-4013-0000 Uniform Allowance 30,500 29,500 33,500 33,500 33,500 103-30-4014-0000 Unemployment Payments 185 -
103-30-4015-0000 Workers' Compensation Salaries 71,303 74,509 - 80,039 103-30-4401-0000 Outside Services -
104-30-4002-0000 Part Time Wages -
POLICE DEPARTMENT
FY 2025-26
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual Budget Estimated Proposed
POLICE DEPARTMENT
FY 2025-26
104-30-4004-0000 Police Overtime 11,626 6,086 6,448 6,448 6,706 104-30-4006-0000 Medicare 169 88 93 93 97
104-30-4008-6160 Retirement-PERS - - -
104-30-4010-0000 Cafeteria Benefit - - -
207-30-4010-0000 Overtime (Walking School Bus) 1,990 - 20,000 20,000 20,000 218-30-4001-0000 Full Time Salaries 140,409 - -
223-30-4004-0000 Overtime 14,407 6,443 -
223-30-4006-0000 Medicare 197 112 -
595-30-4015-0001 Workers' Comp Current Employee 344,255 456,981 327,228 210,000 294,200 595-30-4015-0002 Workers' Comp Past Employee 82,519 329,422 91,000 30,000 57,300 Total Personnel 8,377,202 $ 9,362,253 $ 9,663,354 $ 9,247,724 $ 9,767,915 $ GL # Services & Supplies
103-30-4150-0000 Other Contract Services 418,737 390,595 197,199 182,802 213,935 103-30-4150-0500 Other Contract Services-IT 57,229 40,598 48,486 46,878 33,102 103-30-4204-0000 Books & Periodicals 605 - - - -
103-30-4316-0000 Equipment Repair & Maintenance 30,662 30,284 27,900 45,322 47,700 103-30-4376-0000 Materials & Supplies 14,574 14,488 10,300 10,259 11,474 103-30-4376-0200 Community Relations-M&S 6,747 6,304 8,500 9,965 9,500 103-30-4376-0175 Ammunition 10,321 11,831 12,500 12,498 14,500 103-30-4396-0000 Memberships & Dues 4,198 6,303 5,598 3,728 3,779 103-30-4399-0000 Non-capitalized Equipment 13,890 3,794 - - 5,100 103-30-4412-0000 Postage 126 137 200 192 200
103-30-4415-0000 POST Training 29,819 43,059 40,000 44,600 45,000 103-30-4420-0000 Printing 2,855 2,631 1,425 1,465 1,500 103-30-4436-0000 Recruitment 29,303 22,586 20,000 37,260 39,000 103-30-4468-0000 Staff Development 26,685 22,048 20,000 21,500 23,250 103-30-4480-0000 Travel & Meetings 21,738 12,264 10,020 8,113 9,605 103-30-4492-0000 Uniforms - - - - -
103-30-4492-0003 Uniforms-PERSable 15,910 12,921 25,000 24,725 27,500 103-30-4492-0004 Uniforms-Safety 4,390 1,724 5,000 4,400 11,440 103-30-4500-4950 Utilities-Natural Gas 1,055 949 1,000 1,000 1,000 103-30-4500-9025 Utilities-Telecommunications 30,328 34,823 34,800 37,760 40,600 103-30-4508-0000 Vehicle Repair & Maintenance 102,599 100,636 115,000 72,350 85,000 103-30-4950-0001 Equipment Cost Allocation - - - - -
207-30-4150-0000 Other Contract Services 50,000 50,000 236,523 235,000 276,494 218-30-4376-0000 Materials & Supplies 4,179 946 - 4,050 - FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual Budget Estimated Proposed
POLICE DEPARTMENT
FY 2025-26
218-30-4480-0000 Travel & Meetings 859 - - 1,350 -
223-30-4376-0000 Materials & Supplies 4,179 946 - 3,874 - 223-30-4468-0000 Staff Development 859 - - 2,312 -
228-30-4399-0000 Non-capitalized Equipment - - - - -
233-30-4150-0000 Other Contract Services 31,750 - - -
233-30-4150-0500 Other Contract Services-IT - 11,360 131,660 131,649 142,700 233-30-4150-9470 Other Contract Services-CAD RMS 70,832 70,832 71,000 70,832 68,892 233-30-4399-0000 Non-capitalized Equipment - - 43,894 43,894 56,348 233-30-4436-0000 Recruitment - - - - -
240-30-4399-0000 Non-Capitalized Equipment - 30,000
281-30-4376-0000 Materials & Supplies - - - - -
281-30-4399-0000 Donation Fund -Non-Cap Equipment 5,294 - - - - Total Services & Supplies 954,189 $ 927,593 $ 1,066,005 $ 1,087,778 $ 1,167,619 $ Total Operating Expenditures 9,331,391 $ 10,289,847 $ 10,729,359 $ 10,335,502 $ 10,935,534 $