San Marino Fire Department - MOA No. H-711659 Page 1
MOA No.: H-711659
MEMORANDUM OF AGREEMENT
BETWEEN THE
SAN MARINO FIRE DEPARTMENT
AND
THE COUNTY OF LOS ANGELES
DEPARTMENT OF HEALTH SERVICES
Related to the Transfer of Measure B Funding
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MEMORANDUM OF AGREEMENT
BETWEEN THE
SAN MARINO FIRE DEPARTMENT
AND THE
COUNTY OF LOS ANGELES
DEPARTMENT OF HEALTH SERVICES
THIS Memorandum of Agreement (hereafter “MOA”) is made and entered into this _______ day of _____________, 2026 (the “Effective Date”), by and between the County of Los Angeles (hereinafter “County”) on behalf of its Department of Health Services (hereinafter “DHS”) and the San Marino Fire Department (hereinafter “Provider”), hereinafter referred to individually as a “Party” and collectively as the “Parties”.
WHEREAS, on July 15, 2025, County’s Board of Supervisors (hereinafter “Board”) approved a motion brought forth by Supervisors Janice Hahn and Hilda L. Solis, as amended: to allocate $20 million in unproposed, unallocated, one-time available funding evenly between the five Supervisorial Districts (hereinafter “District”) to maintain emergency room operations and availability, trauma, emergencies, bioterrorism response needs, and for specific, qualified Measure B purposes; and delegate authority to the Director of the DHS to work in conjunction with each District and the Chief Executive Office (hereinafter “CEO”) to identify projects within each District that meet the requirements of Measure B; and to execute necessary agreements that contain provisions necessary to comply with proper reporting, monitoring, and oversight of the use of such funds; and WHEREAS, on January 29, 2026 and on or about March 20, 2026, District 5 approved a one-time funding allocation in the amount of $224,750.41 for Fiscal Year 2025- 26 to Provider for qualified Measure B purposes, including the reimbursement for the purchases for emergency medical services; and
WHEREAS, Provider is responsible for emergency medical services and bioterrorism response to serve the health needs of the community in response to a medical emergency or bioterrorism threat; and
WHEREAS, the Parties concur that this MOA, as executed, does not affect in any manner the Provider's present or future rights for the provision of its jurisdiction's prehospital emergency medical services under Health and Safety Code Sections 1797.201 or 1797.224, and that this MOA is solely for the purpose of establishing terms and conditions for reimbursement by County to Provider for the purchase of approved equipment.
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1.0 SCOPE; PROVIDER OBLIGATIONS
1.1 Provider shall purchase, and County shall reimburse Provider with Measure B funding for one (1) power ambulance gurney, two (2) cardiac monitors units, sixty (60) individual first aid kits, one (1) auto-pulse mechanical CPR San Marino Fire Department - MOA No. H-711659 Page 3
device, two (2) trauma kits, and eighteen (18) push-to-talk radio earpiece accessories (collectively, the “Equipment”) to improve the level of service and prehospital emergency care in order to efficiently and appropriately provide the delivery of emergency medical care to the sick and injured at the scene of an emergency within the County.
1.2 Provider shall be responsible for maintaining the equipment purchased under this MOA.
1.3 Provider agrees to utilize the Equipment in a manner consistent with standards, policies, and procedures of the Emergency Medical Services Agency, and without regard to a patient's ability to pay.
1.4 Provider represents, warrants, and certifies that expenditures reimbursed under this MOA are allowable, eligible, and compliant with Measure B requirements, applicable Board motions, and all County policies governing the use of Measure B funds.
2.0 TERM
The term of this MOA is effective on the Effective Date. This MOA shall expire on June 30, 2027, unless sooner extended or terminated, in whole or in part, as provided herein. This MOA may be terminated by County for convenience or for cause, in whole or in part, at any time upon thirty (30) calendar days' advance written notice. Provider may terminate this MOA only upon thirty (30) calendar days' advance written notice and subject to County's reimbursement rights under this MOA.
3.0 PAYMENT AND INVOICES
3.1 County's maximum reimbursement to Provider for a power ambulance gurney shall not exceed Forty-Five Thousand Eight Hundred Forty-Three Dollars and ninety-five cents ($45,843.95).
3.2 County’s maximum reimbursement to Provider for two (2) cardiac monitors shall not exceed One Hundred Twenty-Seven Thousand One Hundred Five Dollars and thirteen cents ($127,105.13).
3.3 County’s maximum reimbursement to Provider for sixty (60) individual first aid kits shall not exceed Six Thousand Four Hundred Seventy-One Dollars and twenty-seven cents ($6,471.27).
3.4 County’s maximum reimbursement to Provider for one (1) auto-pulse mechanical CPR device shall not exceed Twenty-Nine Thousand Five Hundred Fifty-One Dollars ($29,551).
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3.5 County’s maximum reimbursement to Provider for two (2) trauma kits shall not exceed Four Thousand Six Hundred Seventeen Dollars and forty-eight cents ($4,617.48).
3.6 County’s maximum reimbursement to Provider for eighteen (18) push-to-talk radio earpiece accessories shall not exceed Eleven Thousand One Hundred Sixty-One Dollars and fifty-eight cents ($11,161.58).
3.7 Provider shall maintain accurate, complete, and current supporting documentation for Measure B funds under this MOA, in accordance with Generally Accepted Accounting Principles and Measure B requirements.
Such records shall be retained for a minimum of five (5) years following the end of the applicable Fiscal Year, or longer if an audit, litigation, or other dispute is pending. The County, its authorized representatives, the CEO, Auditor-Controller (A-C), or any authorized federal or state agency shall have the right to inspect, audit, and copy such records at any time during normal business hours, upon reasonable notice.
3.8 Provider shall submit copies of its invoice(s) with purchase order(s), and proof of Provider's payments to the County that clearly reflects and provides details for the allowable purchases and expenditures. Invoice(s) with purchase order(s) and proof of payment shall be forwarded to County via United States Postal Service, facsimile transmission, or e-mail transmission within thirty (30) days after payment to the vendor to the following address:
Department of Health Services
Emergency Medical Services Agency
10100 Pioneer Blvd., Suite 200
Santa Fe Springs, CA 90670
Attn: Adrian Romero, County's Project Director
562-941-2397
E-mail: [email protected]
3.8.1 County Approval of Invoices
All invoices submitted by Provider for payment must receive the written approval of County's Project Director prior to any payment thereof. In no event shall County be liable or responsible for any payment prior to such written approval. Approval for payment will not be unreasonably withheld.
3.8.2 County shall reimburse Provider within ninety (90) days of its receipt of each complete and correct invoice, including Provider's purchase order(s) and proof of payment for the allowable purchases and associated expenditures.
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3.9 Default Method of Payment: Direct Deposit or Electronic Funds Transfer
3.9.1 The County, at its sole discretion, has determined that the most efficient and secure default form of payment for goods and/or services provided under an agreement/contract with the County shall be Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method of payment is deemed appropriate by the A-C.
3.9.2 The Provider shall submit a direct deposit authorization request via the website https://directdeposit.lacounty.gov with banking and vendor information, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.
3.9.3 Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or direct deposit shall supersede this requirement with respect to those payments.
3.9.4 At any time during the duration of this MOA, the Provider may submit a written request for an exemption to this requirement. Such request must be based on specific legal, business or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary. The A-C, in consultation with the contracting department(s), shall decide whether to approve exemption requests.
3.10 DISALLOWED COSTS; REPAYMENT
In the event County determines that any reimbursement made under this MOA was for costs that are unallowable, unsupported, or otherwise disallowed, Provider shall repay such amounts to County within thirty (30) days of written notice regardless of termination or expiration of this MOA.
3.11 SUSPENSION OF PAYMENTS
County may withhold or suspend reimbursement if Provider fails to comply with any provision of this MOA, Measure B requirements, or applicable audit findings until such non-compliance is cured to County's satisfaction.
4.0 COUNTY ADMINISTRATION
4.1 DHS’ Director or authorized designee shall have the authority to administer this MOA on behalf of the County. Director or designee retains professional and administrative responsibility for the services rendered under this MOA.
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4.2 County's Project Director shall be responsible for ensuring that the objectives of this MOA are met and providing direction to the Provider in the areas relating to County policy, information requirements, and procedural requirements. County's Project Director is:
Adrian Romero
Department of Health Services
Emergency Medical Services Agency
10100 Pioneer Blvd., Suite 200
Santa Fe Springs, CA 90670
Telephone: (562) 378-1595
E-mail: [email protected]
4.3 County shall notify Provider in writing of any change in the name of the County's Project Director.
5.0 PROVIDER ADMINISTRATION
5.1 Provider's Project Manager shall be responsible for Provider’s day-to-day activities as related to this MOA and shall coordinate with County's Project Director on a regular basis. Provider's Project Manager is:
Mario Rueda, Fire Chief
2200 Huntington Drive
San Marino, CA 91108
626-300-0739
[email protected]
5.2 Provider shall notify County in writing of any change in the name or address of Provider's Project Manager.
6.0 AMENDMENTS
For any mutually agreed upon change that affects the term or any conditions included under this MOA, an amendment shall be prepared by County and then executed by the Parties.
7.0 COUNTERPARTS; ELECTRONIC SIGNATURES AND REPRESENTATIONS This MOA and any amendments or modifications thereto may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
County and Provider hereby agree to regard appropriate facsimile or digital representations of original signatures of authorized officers of each Party on the MOA related documents, received via an electronic communication (facsimile, email San Marino Fire Department - MOA No. H-711659 Page 7
or electronic signature), as legally sufficient evidence that legally binding signatures have been affixed to such documents.
8.0 GOVERNING LAW, JURISDICTION, AND VENUE
This MOA shall be governed by, and construed in accordance with, the laws of the State of California. Provider agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this MOA and further agrees and consents that venue of any action brought hereunder shall be exclusively in the County of Los Angeles.
9.0 INDEPENDENT PROVIDER STATUS
9.1 This MOA is by and between County and Provider and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between County and Provider.
The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.
9.2 Provider shall be solely liable and responsible for providing to, or on behalf of, all persons performing work pursuant to this MOA all compensation and benefits; and County shall have no liability or responsibility for the payment of any salaries, wages, unemployment benefits, disability benefits, Federal, State, or local taxes, or other compensation, benefits, or taxes for any personnel provided by or on behalf of Provider.
9.3 Provider understands and agrees that all persons performing work pursuant to this MOA are, for purposes of workers' compensation liability, solely employees of Provider and not employees of County. Provider shall be solely liable and responsible for furnishing any and all workers' compensation benefits to any person as a result of any injuries arising from or connected with any work performed by or on behalf of Provider pursuant to this MOA.
10.0 INDEMNIFICATION
Provider shall indemnify, defend and hold harmless the County, its Special Districts, elected and appointed officers, employees, agents and volunteers (hereinafter "County Indemnitees") from and against any and all liability, including but not limited to demands, claims, actions, fees, costs, and expenses (including attorney and expert witness fees), arising from or connected with Provider's intentional, willful, or negligent acts and/or omissions arising from and/or from or connected with Provider's performance under this MOA, including any breach of this MOA; provided, however, that such duty to indemnify, defend and hold harmless shall not apply to any liability arising solely from the intentional, willful, or negligent acts and/or omissions of the County Indemnitees.
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Any legal defense pursuant to Provider’s indemnification obligations under the MOA shall be conducted by Provider and performed by counsel selected by Provider and approved by County. Notwithstanding the preceding sentence, County shall have the right but not obligation to participate in any such defense at its sole cost and expense. In the event Provider fails to provide County with a full and adequate defense, as determined by County in its reasonable judgment, County shall be entitled to retain its own counsel, including, without limitation, County Counsel, and Provider shall reimburse County for all costs and expenses incurred by County in doing so. Provider shall not have the right to enter into any settlement, agree to any injunction, or make any admission, in each case, on behalf of County without County’s prior written approval.
11.0 NOTICES
All notices or demands required or permitted to be given or made under this MOA shall be in writing and shall be hand delivered with signed receipt or mailed by first-class registered or certified mail, postage prepaid, addressed to the Parties as identified in Sub-paragraphs 4.2 and 5.1, and, for County, with copies to:
Julio C. Alvarado, Director
Los Angeles County Department of Health Services
Contracts Administration and Monitoring Division
313 North Figueroa Street, 6th Floor East
Los Angeles, California 90012
Phone: (213) 288-7819
E-mail: [email protected]
Addresses may be changed by either Party giving ten (10) days prior written notice thereof to the other Party.
12.0 OWNERSHIP AND USE OF EQUIPMENT
Equipment purchased with Measure B funds shall be used solely for public emergency medical services within the County. Provider shall not sell, transfer, encumber, or dispose of such equipment during its useful life without County's prior written approval.
12.1 Provider shall not assign, transfer, or subcontract any rights or obligations under this MOA without County's prior written consent.
12.2 Provider warrants compliance with applicable conflict-of interest laws, including Government Code section 1090, Political Reform Act requirements and County lobbying ordinances.
12.3 Sections 3.7, 3.10, 10.0, 11.0 and all audit or repayment obligations shall survive expiration or termination of this MOA.
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12.4 If any provision of this MOA is held invalid or unenforceable, the remaining provisions, of this MOA shall remain in full force and effect.
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IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this MOA to be executed by the County's Director of Health Services, and Provider has caused this MOA to be executed on its behalf by its duly authorized officer, as of the day, month, and year first above written.
COUNTY OF LOS ANGELES
By: ___________________________ for
Christina R. Ghaly, M.D.
Director of Health Services
PROVIDER
SAN MARINO FIRE DEPARTMENT
By: _________________________________
Signature
_________________________________
Printed Name
_________________________________
Title
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel
By _____________________________
James Chow
Senior Deputy County Counsel