4902-9919-4797 v1
First Amendment to Professional Services Agreement
This First Amendment to Professional Services Agreement (“First Amendment”) is dated and effective as of July 1, 2026 and amends that certain Professional Services Agreement (“Agreement”) dated January 11, 2023 by and between The Counseling Team International (“Consultant”) and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).
Section 1. The term of the Agreement is hereby extended to and through June 30, 2029, unless sooner terminated as provided in Section 5.0 of the Agreement.
Section 2. Section 3 is amended to include that for services provided starting July 1, 2026 thru June 30, 2029, the total cost shall not exceed $75,521.58 at the rates set forth in the proposal as attached hereto as Exhibit A.
Section 3. Except as otherwise provided herein, all other provisions of the Agreement are and remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this First Amendment.
CITY OF SAN MARINO CONSULTANT
By: _____________________ By:____________________________ Tony Chou (sign)
Mayor
Name: _________________________
Attest: (print)
Title:__________________________
(print)
By:________________________
City Clerk
By:__________________________
(sign)
Approved as to Form:
Name:________________________
(print)
By:_____________________ Title:_________________________ Joseph Montes (print)
City Attorney
4902-9919-4797 v1
Exhibit A
Proposal/Rates
February 10, 2026
City of San Marino - Fire & Police Department
ATTN: Lizette Guerrero, Human Resource Director
2200 Huntington Drive
San Marino, CA 91108
Dear Ms. Guerrero,
The Counseling Team International (TCTI) sincerely appreciates the opportunity to support your employees and their eligible family members. We value our partnership and remain committed to providing high-quality services to your fire and police departments.
As your contract renewal date approaches on July 1, 2026, we have included an updated Program Operations Cost Page for your review. Please return a signed copy via email to my attention to complete the renewal process.
Additionally, we offer one complimentary orientation for upper command staff, administration, and/or peer support. If preferred, we can also provide a video link to a recorded training that can be shared with your team.
To keep our records up to date, we kindly request an updated employee roster reflecting those eligible for services under our program.
It is an honor to serve your department, and we look forward to continuing our partnership. If you have any questions regarding renewal rates or need any assistance, please don’t hesitate to reach out.
Stay safe and be well,
Julie Casto Koot
Director of Operations
909-884-0133 ext. 225
[email protected]
The Counseling Team International (TCTI)
PROGRAM OPERATIONS COST:
Updated pricing per current contract terms between the City of San Marino and The Counseling Team International (TCTI), for the following services:
A. Professional Short-term Confidential Counseling - Up to 10 sessions for approximately 65 employees (Fire and Police) and their tax-eligible dependents (up to the age of 26) living within the home.
B. Supervisor Referrals – provide consultations with supervisors regarding problem employees and/or any aspect of the Employee Support Services (ESS).
C. Follow-up Sessions - for employees involved in Critical Incidents.
D. TCTI will conduct an initial orientation for all levels, including management concerning services provided by the Employee Support Services (ESS) for no charge. TCTI will provide all literature for management, employees and their eligible dependents, i.e., brochures, flyers, supervisor handbooks, business cards, etc…
E. TCTI will attend one health fair a year at no charge.
F. Consultation services. This service is included in the professional counseling portion of this contract.
All services above will not exceed the annual amount of $19,197.96. This will be at the rate of $1,599.83 per month.
Additional Services not included in the amount above:
Wellness Visits for First Responder Personnel: provide 1-hour appointments with a clinician.
The goal is to normalize seeing a clinician after a stressful call, destigmatize mental wellness and support stress management. Recommend at least 1 appointment each year for all employees. This is not a therapy session, and no notes or diagnosing are done during the session. Quarterly individual mental performance sessions are recommended for specialized units or those that encounter more trauma than the average employee. Wellness Visits are billed at the rate of $173.65 per hour. On-site Wellness Visits will be billed at $173.65 per hour port to port.
Critical Incident Intervention - provide 24-hour on-call Critical Incident Debriefing services at the reduced rate of $323.60 per hour port to port.
Pre-Employment Psychological Testing– provide testing services at the reduced rate of $434.11 per non-sworn applicant and $463.05 per sworn applicant (includes COPS-R test).
Training – provide a wide variety of training classes at the reduced rate of $289.41 per hour + $91.62 per hour for travel. All POST/STC certified classes will be billed at the POST/STC rate for the requested subject.
***24 participants minimum if hosting a training. The training can be opened to outside agencies 3-Day Basic Peer Support: $299.00 per person
2-Day Basic Critical Incident Stress Management (CISM) $199.00 per person (ICISF Certified & POST Plan IV)
2-Day Advanced Peer Support: $199.00 per person
(ICISF Certified & POST Plan IV)
Peer Support Consultation: Included
Peer Support Meetings: $289.41 per hour + $91.62 per hour for travel Peer Support Candidate Interviews: $289.41 per hour + $91.62 per hour for travel Meditation Course: $50.00 per person
8-Hour Retire Well Course: $250.00 per person
5-Day Wellness Coordinator Course: $750.00 per person
Peer Support Team Retreat: $2000.00 per attendee (3 Days, 2 Nights) Trauma and Resilience Retreat: $3000.00 per attendee (4 Days, 3 Nights) Fire/Police Chief Wellness & Resilience Workshop: $2,500.00 per attendee (3 Days, 2 Nights) First Responder Spouses & Significant Other Retreat: $3,500.00 per attendee (4 Days, 3 Nights) Wellness and Team Building: $2000.00 per attendee (3 Days, 2 Nights) Command Staff Resilience Retreat: $2,500.00 per attendee (3 Days, 2 Nights) This pricing will remain in effect for one (1) year beginning July 1, 2026, to June 30, 2027.
Upon the initial and subsequent anniversary dates of the contract, the fees shall increase by 5% for all services outlined in the contract.
Payment Terms – Counseling Services
Payment for counseling services provided under agency contracts is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. The Counseling Team International reserves the right to withhold scheduling new clients if timely payment is not received. Cancellations made less than twentyfour (24) hours prior to a scheduled counseling session may be billed to the client or to the agency. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.
Payment Terms - Critical Incident Stress Debrief (CISD) Services Payment for Critical Incident Stress Debrief (CISD) services is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. The Counseling Team International reserves the right to withhold scheduling of future debriefs if timely payment is not received. Cancellations made less than forty-eight (48) hours prior to the scheduled debrief will be billed in full. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.
Payment Terms - Wellness Visits Services
Payment for wellness visit services provided under agency contracts is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. The Counseling Team International reserves the right to withhold scheduling new wellness visit requests if timely payment is not received. Cancellations made less than twenty-four (24) hours prior to a scheduled wellness visit service may be billed to the client or to the agency. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.
Payment Terms – Training Services
Payment for training services is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. For scheduled trainings, payment (in full or deposit, if specified in the Statement of Work) must be received prior to the commencement of the training session. The Counseling Team International reserves the right to reschedule or cancel training if timely payment is not received. Cancellations made by you less than fourteen (14) days prior to the scheduled training date are non-refundable, and the full training fee will be due. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.
Payment Terms – Pre-Employment Psychological Testing Services Payment for pre-employment testing services is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. The Counseling Team International reserves the right to withhold new test results if invoices for past services are past due.
Psychologist appointment no-shows, or cancellations made less than 24 hours prior to the scheduled testing date are non-refundable, and the full testing fee will be due. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.
By: By:
Stephen Odom, Ph.D.
The Counseling Team International
Date: Date: 05-19-26