CITY OF SAN MARINO
CITY COUNCIL AGENDA
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, JUNE 26, 2026 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
680 JANE STANFORD WAY
STANFORD, CA 94305, UNITED STATES
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 48 hours prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Writtenpubliccommentwillbeacceptedelectronicallyviathezoomusteleconference AGENDA – JUNE 26, 2026 PAGE 1 of 7
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the inperson comments. Written Zoom comments will be read or summarized and made part of the public record for the meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo and Mayor Chou
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CEREMONIAL
PRESENTATION OF PROCLAMATION FOR JULY AS PARKS AND
RECREATION MONTH
CERTIFICATES OF RECOGNITION TO POLICE DEPARTMENT PERSONNEL FOR LIFESAVING ACTIONS
PUBLIC HEARINGS
1. PUBLIC HEARING TO CONSIDER RESOLUTION NO. R2623
ADOPTING THE CITY OF SAN MARINO GENERAL PLAN SAFETY
AGENDA – JUNE 26, 2026 PAGE 2 of 7
CERTIFICATES OF RECOGNITION TO POLICE DEPARTMENT PERSONNEL FOR LIFESAVING ACTIONS
PUBLIC HEARINGS
1. PUBLIC HEARING TO CONSIDER RESOLUTION NO. R2623
ADOPTING THE CITY OF SAN MARINO GENERAL PLAN SAFETY
ELEMENT UPDATE
Recommendation: Staff recommends the City Council conduct a public hearing to consider the approval and adoption of the updated General Plan Safety Element and Resolution No. R2623. If the City Council concurs, the appropriate motion would be:
“I move to approve and adopt the updated General Plan Safety Element and Resolution No. R2623.”
NEW BUSINESS
2. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE HUNTINGTON FOR $500,000 ANNUAL
CONTRIBUTIONS TO THE CITY AND ACCEPTANCE OF A $125,000
DONATION
Recommendation: Staff recommends the City Council 1) accept the donation of $125,000 for FY 202526; 2) authorize the City Manager to enter into a Memorandum of Understanding with the Huntington; and 3) approve the necessary budget adjustments. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the donation of $125,000 from the Huntington Library, Art Museum, and Botanical Gardens; authorize the Finance Department to record the receipt of the donation in the Capital Projects Fund; amend the FY 202526 revenue budget to recognize revenue of $125,000 in the Capital Projects Fund (Account #3940036010000); and authorize the City Manager to enter into a Memorandum of Understanding with the Huntington for a $500,000 donation each year for the next three years.”
CONSENT CALENDAR
3. APPROVAL OF 5YEAR ANIMAL CARE AND CONTROL SERVICES
CONTRACT WITH PASADENA HUMANE SOCIETY $553,680
Recommendation: Staff recommends Council authorize the City Manager to execute a fiveyear agreement with Pasadena Humane Society for animal control services. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute the fiveyear agreement approved by the City Attorney with Pasadena Humane Society for animal care/control services up to $553,680.”
4. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES $276,494.40
Recommendation: Staff recommends the Council approve the agreement for crossing diiddbAllCitMtSiIIfthCitCil
AGENDA – JUNE 26, 2026 PAGE 3 of 7
Recommendation: Staff recommends Council authorize the City Manager to execute a fiveyear agreement with Pasadena Humane Society for animal control services. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute the fiveyear agreement approved by the City Attorney with Pasadena Humane Society for animal care/control services up to $553,680.”
4. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES $276,494.40
Recommendation: Staff recommends the Council approve the agreement for crossing guard services provided by All City Management Services Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Agreement between the City of San Marino and All City Management Services, Inc. for crossing guard services beginning July 1, 2026, and ending June 30, 2027.”
5. APPROVAL OF 1) CONTRACT AMENDMENT NO. 5 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR
ENGINEERING SERVICES DURING CONSTRUCTION FOR THE LIFT
STATION IMPROVEMENT PROJECT, EXTENDING THE TERM THROUGH JUNE 30, 2026 AND INCREASING TOTAL COMPENSATION BY
$10,000, 2) CONTRACT AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH Z&K CONSULTANTS FOR
CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE
LIFT STATION IMPROVEMENT PROJECT, EXTENDING THE TERM
THROUGH DECEMBER 31, 2026, 3) INCREASE THE AUTHORIZED
CONSTRUCTION CONTINGENCY FOR THE LIFT STATION
IMPROVEMENT PROJECT BY $127,600, BRINGING THE TOTAL
CONTINGENCY AMOUNT TO $227,600, 4) AUTHORIZE THE PARKS
AND PUBLIC WORKS DIRECTOR/CITY ENGINEER TO APPROVE
ASSOCIATED PROJECT CHANGE ORDERS WITHIN THE AUTHORIZED
CONTINGENCY AMOUNT, 5) AUTHORIZE THE CITY MANAGER TO
EXECUTE THE AMENDMENTS ON BEHALF OF THE CITY, AND 6)
APPROPRIATE AN ADDITIONAL $145,231.60 TO ACCOUNT #700
4446008022 (LIFT STATION IMPROVEMENTS) FROM THE SEWER ENTERPRISE FUND
Recommendation: Staff recommends that the City Council 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate an additional $145,231.60 to account #7004446008022 (Lift Station Improvements) from the Sewer Enterprise Fund. If the Council concurs, an appropriate motion would be:
“I move to 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, and 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency AGENDA – JUNE 26, 2026 PAGE 4 of 7
within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate an additional $145,231.60 to account #7004446008022 (Lift Station Improvements) from the Sewer Enterprise Fund. If the Council concurs, an appropriate motion would be:
“I move to 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, and 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate and additional $145,231.60 to account #7004446008022 (Lift Station Improvements) from the Sewer Enterprise Fund.”
6. APPROVAL OF AMENDMENT NO. 1 TO MAINTENANCE/JANITORIAL SERVICES AGREEMENT WITH BASE HILL INC. EXTENDING THE TERM THROUGH JUNE 30, 2027 AND INCREASING THE TOTAL CONTRACT COMPENSATION BY $119,919
Recommendation: Staff recommend that the City Council approve Amendment No. 1 to the Maintenance/Janitorial Services Agreement with Base Hill Inc., extending the term of the agreement through June 30, 2027, and increasing the total contract compensation by $119,919. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to the Maintenance/Janitorial Services Agreement with Base Hill Inc., extending the term of through June 30, 2027, and increasing the total contract compensation by $119,919 and authorize the City Manager to execute the Agreement on behalf of the City, as well as one additional one year contract extension subject to City Council appropriation and satisfactory performance.”
7. APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENTS WITH TRANSTECH ENGINEERS, INC. AND HARTZOG & CRABILL INC., FOR ONCALL TRAFFIC ENGINEERING SERVICES, EXTENDING THE TERM THROUGH JUNE 30, 2027 AND INCREASING THE TOTAL CONTRACT COMPENSATION OF EACH BY $75,000
Recommendation: Staff recommends that the City Council approve Amendments No. 2 to the professional services agreements with Transtech Engineers, Inc. and Hartzog & Crabill, Inc. to exercise one (1) additional oneyear extension of each agreement through June 30, 2027 and increase the total nottoexceed compensation of each agreement by $75,000. If the City Council concurs with staff's recommendation, the following motion would be appropriate:
“I move to approve Amendment No. 2 to the Professional Services Agreements with Transtech Engineers, Inc. and Hartzog & Crabill, Inc., extending the term through June 30, 2027, and increasing the total contract compensation of each by $75,000 and authorize the City Manager to execute the Agreements on behalf of the City, as well as one additional one year contract extension each subject to City Council appropriation and satisfactory performance.”
8. POLICE DISPATCH RADIO COMMUNICATIONS REPEATER ANTENNA UPGRADE $17,387.98
Recommendation: Staff recommends the Council approval for procuring and installing a new repeater antenna. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase and installation of a new replacement repeater antenna to be installed at the Huntington Library as approved in the FY202627 adopted budget.”
AGENDA – JUNE 26, 2026 PAGE 5 of 7
well as one additional one year contract extension each subject to City Council appropriation and satisfactory performance.”
8. POLICE DISPATCH RADIO COMMUNICATIONS REPEATER ANTENNA UPGRADE $17,387.98
Recommendation: Staff recommends the Council approval for procuring and installing a new repeater antenna. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase and installation of a new replacement repeater antenna to be installed at the Huntington Library as approved in the FY202627 adopted budget.”
9. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT STANDBY
SERVICE FEE FOR SAN MARINO HIGH SCHOOL'S 2026 GRAD NIGHT EVENT
Recommendation: Staff recommends the Council waive the Special Event Standby Service fee for San Marino High School’s 2026 Grad Night event. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to waive the Special Event Standby Service fee for San Marino High School’s 2026 Grad Night event.”
10. APPROVAL OF RESOLUTION NO. R2622, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 202627 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Recommendation: Staff recommend the City Council approve Resolution No. R2622, adopting a list of Fiscal Year 202627 SB 1 projects. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R2622 adopting a list of Fiscal Year 202627 projects to be funded by SB 1 Road Maintenance and Rehabilitation Account Funds.”
11. REPORT ON EMERGENCY ACTIONS TAKEN TO REPAIR/REMEDIATE FIRE STATION 91 AND REQUEST TO EXTEND EMERGENCY
PROCUREMENT PURSUANT TO PUBLIC CONTRACTS CODE SECTION
22050 AND SAN MARINO MUNICIPAL CODE SECTION 2.06.05(A)
(8)
Recommendation: Staff recommends the City Council receive the report of repair/remediation actions undertaken to date and extend the emergency by a 4/5 vote to facilitate expeditious restoration of Fire Station 91. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move to receive and file the report of repair/remediation actions undertaken to date and to extend the emergency action approved in Resolution No. R2608 to facilitate the expeditious restoration of Fire Station 91."
12. SUMMER 2026 PUBLIC TREE REMOVAL LIST
Recommendation: This is an informational item. Therefore, no action is required by City Council.
13. CASH AND INVESTMENT REPORT FOR THE MONTH OF MAY 2026 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of May 2026.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City AGENDA – JUNE 26, 2026 PAGE 6 of 7
Recommendation: This is an informational item. Therefore, no action is required by City Council.
13. CASH AND INVESTMENT REPORT FOR THE MONTH OF MAY 2026 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of May 2026.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
CLOSED SESSION
The City Council will recess to closed session to discuss:
14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to one (1) matter of significant exposure to litigation against the City.
ADJOURNMENT
Posted: ALEXIS HUERTA
06/18/2026 MANAGEMENT ANALYST
AGENDA – JUNE 26, 2026 PAGE 7 of 7