CITY OF SAN MARINO
CITY COUNCIL AGENDA
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 09, 2026 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 48 hours prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in person comments. Written Zoom comments will be read or summarized, then printed and made part of the public record for the meeting. To participate on an item, please use the “Raise Hand” function in Zoom and you will be called to speak at the appropriate time.
AGENDA – SEPTEMBER 09, 2026 PAGE 1 of 7
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in person comments. Written Zoom comments will be read or summarized, then printed and made part of the public record for the meeting. To participate on an item, please use the “Raise Hand” function in Zoom and you will be called to speak at the appropriate time.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
https://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
CEREMONIAL
SAN MARINO NATIONAL LITTLE LEAGUE SOFTBALL 12U ALL STARS NEW BUSINESS
1. FALL 2026 PUBLIC TREE REMOVAL LIST
Recommendation: This is an informational item; therefore, no action is required by the City Council.
2. APPROVAL OF PROFESSIONAL DESIGN SERVICES AGREEMENT
WITH LOC ARCHITECTS IN THE AMOUNT OF $135,330 FOR
ARCHITECTURAL DESIGN SERVICES FOR THE LACY PARK OFFICE
RENOVATIONPROJECT
AGENDA – SEPTEMBER 09, 2026 PAGE 2 of 7
NEW BUSINESS
1. FALL 2026 PUBLIC TREE REMOVAL LIST
Recommendation: This is an informational item; therefore, no action is required by the City Council.
2. APPROVAL OF PROFESSIONAL DESIGN SERVICES AGREEMENT
WITH LOC ARCHITECTS IN THE AMOUNT OF $135,330 FOR
ARCHITECTURAL DESIGN SERVICES FOR THE LACY PARK OFFICE
RENOVATION PROJECT
Recommendation: Staff recommend that the City Council approve a Professional Services Agreement for architectural design services for the Lacy Park Office Renovation project with LOC, Inc. in the amount of $135,330 and authorize the City Manager to execute the agreement on behalf of the City. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a Professional Services Agreement for architectural design services for the Lacy Park Office Renovation project with LOC, Inc. in the amount of $135,330 and authorize the City Manager to execute the agreement on behalf of the City.”
CONSENT CALENDAR
3. AWARD OF A MAINTENANCE SERVICES AGREEMENT TO G2
CONSTRUCTION, INC. FOR THE PROCUREMENT AND INSTALLATION OF CATCH BASIN TRASH AND DEBRIS CAPTURE DEVICES IN THE
AMOUNT OF $200,000
Recommendation: Staff recommend that the City Council approve the procurement and installation of trash and debris capture devices from G2 Construction, Inc. in the amount of $200,000. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Maintenance Services Agreement for the procurement and installation of trash and debris capture devices in Countyowned catch basins from G2 Construction, Inc. in the amount of $200,000.”
4. APPROVAL OF PURCHASE OF JOHN DEERE BACKHOE IN THE
AMOUNT OF $174,274.89 FOR THE PARKS AND PUBLIC WORKS
DEPARTMENT
Recommendation: Staff recommend that the City Council approve the purchase of one new John Deere 310 P Backhoe Loader from John Deere Equipment in the amount of $174,274.89. If the Council concurs, an appropriate motion would be:
“I move to approve the purchase of one John Deere 310 P Backhoe Loader from John Deere Equipment in the amount of $174,274.89.”
5. APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH THE CODE GROUP, INC. DBA VCA
CODE FOR BUILDING PLAN CHECK AND INSPECTION SERVICES AND RELATED BUDGET ADJUSTMENTS
Recommendation: Staff recommends that the City Council: (1) Approve Fiscal Year 202526 expenditures totaling $306,051.30 for plan check and inspection services provided by The Code Group, Inc. dba VCA Code; (2) Approve Fiscal Year 202526 budget adjustments to Revenue Account No. 1011433080000and Expenditure Account No. 1011441046270by $56,051.30; (3) Approve Amendment No. 2 to the Professional Services Agreement with The Code Group, Inc. dba VCA Code, increasing the annual compensation limit from $221,000 to $350,000 for Fiscal Year 202627andtheremainingtermoftheagreementandincreasingthetotalcontract AGENDA – SEPTEMBER 09, 2026 PAGE 3 of 7
5. APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH THE CODE GROUP, INC. DBA VCA
CODE FOR BUILDING PLAN CHECK AND INSPECTION SERVICES AND RELATED BUDGET ADJUSTMENTS
Recommendation: Staff recommends that the City Council: (1) Approve Fiscal Year 202526 expenditures totaling $306,051.30 for plan check and inspection services provided by The Code Group, Inc. dba VCA Code; (2) Approve Fiscal Year 202526 budget adjustments to Revenue Account No. 1011433080000and Expenditure Account No. 1011441046270by $56,051.30; (3) Approve Amendment No. 2 to the Professional Services Agreement with The Code Group, Inc. dba VCA Code, increasing the annual compensation limit from $221,000 to $350,000 for Fiscal Year 202627 and the remaining term of the agreement and increasing the total contract amount accordingly; (4) Approve Fiscal Year 202627 budget adjustments to Revenue Account No. 1011433080000 and Expenditure Account No. 101144104 6270 by $100,000;and (5) Authorize the City Manager to execute Amendment No. 2.
If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Fiscal Year 202526 VCA Code expenditures and related budget adjustments; approve Amendment No. 2 to the Professional Services Agreement with The Code Group, Inc. dba VCA Code; approve the Fiscal Year 2026 27 budget adjustments; and authorize the City Manager to execute the amendment.”
6. APPROVAL OF PROCUREMENT OF LIBRARY MATERIALS FROM
INGRAM CONTENT GROUP FOR THE CROWELL PUBLIC LIBRARY
Recommendation: Staff recommends the Council approve of the procurement of library materials from Ingram Content Group in an amount not to exceed eightytwo thousand five hundred fiftyseven dollars ($82,557) for FY 202627. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve of the procurement of library materials from Ingram Content Group in an amount not to exceed eightytwo thousand five hundred fiftyseven dollars ($82,557) for FY 202627.”
7. APPROVAL OF PURCHASE OF BUS STOP FURNITURE, EQUIPMENT, AND IMPROVEMENTS THROUGH PROP A FUNDING
Recommendation: Staff recommend that the City Council approve the procurement of bus stop furnishings from Keyston Ridge Designs in the amount of $78,640.35, using Prop A Local Return funds. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the procurement of bus stop furnishings from Keystone Ridge Designs in the amount of $78,640.35.”
8. APPROVAL OF A CONTRACT WITH USI INSURANCE SERVICES LLC FOR EMPLOYEE BENEFITS BROKERAGE AND BENEFIT PLAN
SERVICES
Recommendation: Staff recommends the Council approve a contract with USI Insurance Services LLC for Employee Benefits Brokerage services for a five (5) year term in the amount not to exceed $75,000, plus 2 additional 1year extensions at the City‘s option at the same annual rate. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute a contract with USI Insurance Services LLC for Employee Benefits Brokerage services for a five (5) year term in the amount not to exceed $75,000 and to exercise options subject to satisfactory performance and budget allocation.”
9. APPROVAL TO PURCHASE PERSONAL PROTECTIVE EQUIPMENT
FROM MUNICIPAL EMERGENCY SERVICES IN THE AMOUNT OF
$54,620 THROUGH A COOPERATIVE PURCHASE AGREEMENT WITH
SOURCEWELL
AGENDA – SEPTEMBER 09, 2026 PAGE 4 of 7
term in the amount not to exceed $75,000, plus 2 additional 1year extensions at the City‘s option at the same annual rate. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute a contract with USI Insurance Services LLC for Employee Benefits Brokerage services for a five (5) year term in the amount not to exceed $75,000 and to exercise options subject to satisfactory performance and budget allocation.”
9. APPROVAL TO PURCHASE PERSONAL PROTECTIVE EQUIPMENT
FROM MUNICIPAL EMERGENCY SERVICES IN THE AMOUNT OF
$54,620 THROUGH A COOPERATIVE PURCHASE AGREEMENT WITH
SOURCEWELL
Recommendation: Staff recommends the City Council approve the purchase of personal protective equipment from Municipal Emergency Services in the amount of $54,620.07 through a cooperative purchasing agreement with Sourcewell. If the City Council agrees with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of personal protective equipment from Municipal Emergency Services in the amount of $54,620.07 through a cooperative purchasing agreement with Sourcewell.”
10. APPROVAL OF A $10,500 FY 202627 BUDGET ADJUSTMENT FOR DEBTBOOK CONTRACT
Recommendation: Staff recommends the Council approve a FY 202627 budget adjustment of $10,500 to Account # 1011141500500.
11. ACCEPTANCE OF CANNABIS TAX FUND GRANT PROGRAM (CTFGP) FUNDING IN THE AMOUNT OF $140,078.23 AND ADOPTION OF
RESOLUTION NO. R2629
Recommendation: Staff recommends that the City Council approve the agreement for the Cannabis Tax Fund Grant Funding and authorize the City Manager or his designee to execute any and all agreements and documents necessary to accept and expend the grant funds in an amount not to exceed $140,078.23 in the fiscal year ending June 30, 2027. Staff also recommends the approval of Resolution No. R2629. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve and authorize the Chief of Police and the City Manager or their designee to enter into the agreement with the California Highway Patrol in an amount not to exceed $140,078.23, approve budget adjustments needed, and adopt Resolution No. R2629.”
12. REPORT ON EMERGENCY ACTIONS TAKEN TO REPAIR/REMEDIATE FIRE STATION 91 AND REQUEST FOR NECESSARY BUDGET
ADJUSTMENTS AND TO EXTEND EMERGENCY PROCUREMENT
PURSUANT TO PUBLIC CONTRACTS CODE SECTION 22050 AND SAN MARINO MUNICIPAL CODE SECTION 2.06.05(A)(8)
Recommendation: Staff recommends the City Council receive the report of repair/remediation actions undertaken to date and extend the emergency by a 4/5 vote to facilitate expeditious restoration of Fire Station 91 and approve the necessary budget adjustments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move to 1) receive and file the report of repair/remediation actions undertaken to date; 2) approve the FY 202627 budget adjustments needed; and 3) to extend the emergency action approved in Resolution No. R2608 to facilitate the expeditious restoration of Fire Station 91."
13. MEMORANDUM OF AGREEMENT REGARDING THE ADMINSTRATION AND COST SHARING FOR IMPLEMENTING THE COORDINATED
INTEGRATED MONITORING PROGRAM (CIMP) AND WATERSHED
MANAGEMENT PROGRAM (WMP) FOR THE UPPER LOS ANGELES
RIVERWATERSHEDMANAGEMENTAREA
AGENDA – SEPTEMBER 09, 2026 PAGE 5 of 7
vote to facilitate expeditious restoration of Fire Station 91 and approve the necessary budget adjustments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move to 1) receive and file the report of repair/remediation actions undertaken to date; 2) approve the FY 202627 budget adjustments needed; and 3) to extend the emergency action approved in Resolution No. R2608 to facilitate the expeditious restoration of Fire Station 91."
13. MEMORANDUM OF AGREEMENT REGARDING THE ADMINSTRATION AND COST SHARING FOR IMPLEMENTING THE COORDINATED
INTEGRATED MONITORING PROGRAM (CIMP) AND WATERSHED
MANAGEMENT PROGRAM (WMP) FOR THE UPPER LOS ANGELES
RIVER WATERSHED MANAGEMENT AREA
Recommendation: Staff recommend that the City Council enter into a Memorandum of Agreement regarding the administration and cost sharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed Management Area for FY 20272031. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to enter into a Memorandum of Agreement between the City of Los Angeles, County of Los Angeles, Los Angeles County Flood Control District, the Cities of Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Canada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South El Monte, South Pasadena, Temple City, and the San Gabriel Valley Council of Governments regarding the administration and cost sharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed for FY 2026 27 through FY 202829 and authorize the City Manager to execute the Agreement on behalf of the City, as well as execute two additional oneyear extensions subject to the necessary budget appropriation.”
14. ADOPTION OF RESOLUTION NO. R2630, UPDATING THE
CONFLICT OF INTEREST CODE OF THE CITY OF SAN MARINO
Recommendation: Staff recommends the City Council adopt Resolution No. R2630 updating the Conflict of Interest Code of the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R2630, updating the Conflict of Interest Code of the City of San Marino.”
15. CASH AND INVESTMENT REPORT FOR THE MONTH OF JUNE 2026 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to receive and file the Cash and Investment Report for the Month of June 2026.”
16. CASH AND INVESTMENT REPORT FOR THE MONTH OF JULY 2026 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of July 2026.”
17. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JULY 2026
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of July 2026. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of July 2026”
AGENDA – SEPTEMBER 09, 2026 PAGE 6 of 7
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of July 2026.”
17. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JULY 2026
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of July 2026. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of July 2026.”
18. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
AUGUST 2026
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of August 2026. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of August 2026.”
19. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the June 2026 Minutes and July 2026 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Special Meeting of June 10, 2026, the Regular Meeting of June 10, 2026, the Adjourned Regular Meeting of June 26, 2026, and the Regular Meeting of July 8, 2026.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 09/04/2026 NIA CALISTRO
CITY CLERK
AGENDA – SEPTEMBER 09, 2026 PAGE 7 of 7