CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:
Capital Request
Description (Summary):
Location:
Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY
FY
FY
FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Backhoe
Procurement of a new backhoe to assist the Public Works Department with maintenance activities.
Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 175,000 New
City Employees
$ 175,000 $ 0 $ 0 $ 0 $ 0 $ 175,000
CE $ 175,000 CE CE CE CE CE $ 175,000
$ 0
$ 0
$ 0
$ 0
CITY OF SAN MARINO
FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:
Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department maintains two backhoes that are essential for maintenance operations requiring excavation, trenching, and loading of materials. The smaller backhoe was replaced in FY 2023-24. This request it to replace the Department's larger backhoe, which has exceeded its reliable service life and has experienced recurring mechanical issues resulting in extended periods out of service. Due to the equipment's age and increasing difficulty obtaining replacement parts, continued repairs are no longer practical or cost-effective.
The larger backhoe is critical for operations involving heavier excavation and the movement of larger quantities of debris and materials. It is also an important asset during emergency response and storm clean up efforts. For example, the equipment was used extensively during the 2025 windstorm cleanup to remove large debris and fallen tree limbs. Replacing this equipment will restore operational reliability, improve staff efficiency and support essential maintenance and emergency response activities. A new backhoe has an expected useful life of approximately 20 years.
$ 175,000
$ 175,000
$ 175,000
$ 175,000
FY 26-27
The new backhoe will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.