MINUTES
ADJOURNED REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, JUNE 26, 2026 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
AND
680 JANE STANFORD WAY
STANFORD, CA 94305, UNITED STATES
CALL TO ORDER
Vice Mayor Lo called the adjourned regular meeting to order at 8:30 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Lo.
ROLL CALL: PRESENT: Mayor Chou (participating remotely), Vice Mayor Lo, Council Member Chang, Council Member Chou, Council Member Shepherd Romey
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
CEREMONIAL
PRESENTATION OF PROCLAMATION FOR JULY AS PARKS AND RECREATION MONTH
Director Covarrubias was presented with the proclamation.
CERTIFICATES OF RECOGNITION TO POLICE DEPARTMENT PERSONNEL FOR
LIFESAVING ACTIONS
Chief Incontro presented the awards to Officer Fertig, Officer Sandoval, and Dispatcher Mata.
PUBLIC HEARINGS
1. PUBLIC HEARING TO CONSIDER RESOLUTION NO. R-26-23
ADOPTING THE CITY OF SAN MARINO GENERAL PLAN SAFETY
ELEMENT UPDATE
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Director Figueroa presented the staff report.
The following person(s) spoke:
- Grant Henninger, Mobius Planning
The following person(s) provided comment:
- None
Council Member Chang moved, seconded by Council Member Chou, to approve and adopt the updated General Plan Safety Element and Resolution No. R-26-23.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
NEW BUSINESS
2. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE HUNTINGTON LIBRARY FOR $500,000 ANNUAL CONTRIBUTIONS TO THE CITY AND ACCEPTANCE OF A $125,000 DONATION
City Manager Eskandar presented the staff report.
The following person(s) provided comment:
- Randy Shulman, Huntington Library
Council Member Chou moved, seconded by Council Member Chang, to accept the donation of $125,000 from the Huntington Library, Art Museum, and Botanical Gardens; authorize the Finance Department to record the receipt of the donation in the Capital Projects Fund; amend the FY 2025-26 revenue budget to recognize revenue of $125,000 in the Capital Projects Fund (Account #394-00-3601-0000); and authorize the City Manager to enter into a Memorandum of Understanding with the Huntington for a $500,000 donation each year for the next three years.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
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Council Member Chang moved, seconded by Council Member Chou, to approve Items 5 through 9, and items 11 and 13 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
5. APPROVAL OF 1) CONTRACT AMENDMENT NO. 5 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH DUDEK FOR ENGINEERING SERVICES
DURING CONSTRUCTION FOR THE LIFT STATION IMPROVEMENT
PROJECT, EXTENDING THE TERM THROUGH JUNE 30, 2026 AND
INCREASING TOTAL COMPENSATION BY $10,000, 2) CONTRACT
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH
Z&K CONSULTANTS FOR CONSTRUCTION MANAGEMENT & INSPECTION
SERVICES FOR THE LIFT STATION IMPROVEMENT PROJECT, EXTENDING THE TERM THROUGH DECEMBER 31, 2026, 3) INCRESE THE AUTHORIZED
CONSTRUCTION CONTINGENCY FOR THE LIFT STATION IMNPROVEMENT PROJECT BY $127,000, BRINGING THE TOTAL CONTINGENCY AMOUNT TO $227,600, 4) AUTHORIZE THE PARKS AND PUBLIC WORKS
DIRECTOR/CITY ENGINEER TO APPROVE ASSOCIATED PROJECT CHANGE ORDERS WITHIN THE AUTHORIZED CONTINGENCY AMOUNT, 5)
AUTHORIZE THE CITY MANGER TO EXECUTE THE AMENDMENTS ON
BEHALF OF THE CITY, AND 6) APPROPRIATE AN ADDITIONAL $145,231.60 TO ACCOUNT #700-44-4600-8022 (LIFT STATION IMPROVEMENTS) FROM
THE SEWER ENTERPRISE FUND
Council moved to 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, and 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, brining the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate an additional $145,231.60 to account #700-44-4600-8022 (Lift Station Improvements) from the Sewer Enterprise Fund.
6. APPROVAL OF AMENDMENT NO. 1 TO MAINTENANCE/JANITORIAL SERVICES AGREEMENT WITH BASE HILL INC. EXTENDING THE TERM THROUGH JUNE 30, 2027 AND INCREASING THE TOTAL CONTRACT COMPENSATION BY $119,919
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Council moved to approve Amendment No. 1 to the Maintenance/Janitorial Services Agreement with Base Hill Inc., extending the term through June 30, 2027, and increasing the total contract compensation by $119,919 and authorize the City Manager to execute the Agreement on behalf of the City, as well as one additional one year contract extension subject to City Council appropriation and satisfactory performance.
7. APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEEMENTS WITH TRANSTECH ENGINEERS, INC. AND HARTZOG & CRABILL INC., FOR ON-CALL TRFFIC ENGINEERING SERVICES,
EXTENDING THE TERM THROUGH JUNE 30, 2027 AND INCREASING THE TOTAL CONTRACT COMPENSATION OF EACH BY $75,000
Council moved to approve Amendment No. 2 to the Professional Services Agreements with Transtech Engineers, Inc. and Hartzog & Crabill, Inc., extending the term through June 30, 2027, and increasing the total contract compensation of each by $75,000 and authorize the City Manager to execute the Agreements on behalf of the City, as well as one additional one year contract extension each subject to City Council appropriation and satisfactory performance.
8. POLICE DISPATCH RADIO COMMUNICATIONS REPEATER ANTENNA UPGRADE - $17,387.98
Council moved to approve the purchase and installation of a new replacement repeater antenna to be installed at the Huntington Library as approved in the FY2026-27 adopted budget.
9. APPROVAL OF RESOLUTION NO. R-26-22, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Council moved to approve Resolution No. R-26-22 adopting a list of Fiscal Year 2026-27 projects to be funded by SB 1 Road Maintenance and Rehabilitation Account Funds.
11. REPORT ON EMERGENCY ACTIONS TAKEN TO REPAIR/REMEDIATE FIRE STATION 91 AND REQUEST TO EXTEND EMERGENCY PROCUREMENT PURSUANT TO PUBLIC CONTRACTS CODE SECTION 22050 AND SAN MARINO MUNICIPAL CODE SECTION 2.06.05(A)(8)
Council moved to receive and file the report of repair/remediation actions undertaken to date and to extend the emergency action approved in Resolution No. R-26-08 to facilitate the expeditious restoration of Fire Station 91.
13. CASH AND INVESTMENT REPORT FOR THE MONTH OF MAY 2026 Council received and filed the Cash and Investment Report for the Month of May 2026.
12. SUMMER 2026 PUBLIC TREE REMOVAL LIST
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The following person(s) spoke:
- Chris Conkle
- Angela Loewel
Council Member Shepherd Romey moved, seconded by Council Member Chang to remove trees one and three from the current tree removal list until staff comes back with additional information.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
Council Member Chang moved, seconded by Council Member Chou to remove trees two from the current tree removal list until staff comes back with additional information. Council Member Shepherd Romey recused herself from this motion due to potential conflict of interest.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey (abstain), Vice Mayor Lo
NOES: Mayor Chou
ABSTAIN: None
ABSENT: None
3. APPROVAL OF A 5-YEAR ANIMAL CARE AND CONTROL SERVICES CONTRACT WITH PASADENA HUMANE SOCIETY - $553,680
Council Member Chou, seconded by Council Member Chang moved to authorize the City Manager to execute the five-year agreement approved by the City Attorney with Pasadena Humane Society for animal care/control services up to $553,680.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
4. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES - $276,494.40.
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Council Member Chang moved, seconded by Council Member Chou to change the number of guards from nine (9) to eight (8) and approve the Agreement between the City of San Marino and All City Management Services, Inc. for crossing guard services beginning July1, 2026, and ending June 30, 2027.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
10. APPROVAL OF RESOLUTION NO. R-26-22, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Council Member Chou moved, seconded by Council Member to approve Resolution No.
R-26-22 adopting a list of Fiscal Year 2026-27 projects to be funded by SB 1 Road Maintenance and Rehabilitation Account Funds.
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communication or public writings:
- None
FUTURE AGENDA ITEMS
The following item(s) were requested:
- None
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ADJOURNMENT
At 10:47 a.m., Mayor Chou adjourned the meeting.
NIA CALISTRO
CITY CLERK