CITY OF SAN MATEO
City Council Regular Meeting
January 3, 2022
7:00 PM
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Joe Goethals
Amourence Lee
Eric Rodriguez
AGENDA
DUE TO THE STATE OF CALIFORNIA’S DECLARATION OF EMERGENCY – THIS MEETING IS BEING HELD PURSUANT TO AUTHORIZATION FROM GOVERNMENT CODE 54943(b)(3) / AB361 (2021) – CITY COUNCIL AND COMMISSION MEETINGS ARE NO LONGER OPEN TO IN-PERSON ATTENDANCE.
ANYONE CAN WATCH AND PROVIDE COMMENTS REMOTELY IN THE WAYS DESCRIBED AT THE END OF THE AGENDA.
To join via Zoom – click here: Monday, January 3, 2022 Zoom Meeting To join via telephone: (408) 638-0968
Webinar ID: 885 9567 5366 Passcode: 999895
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. HIP Housing (Human Investment Project, Inc.) – Calendar Presentation
2. Police Lieutenant Art Sanchez – Commendatory Retirement Resolution
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council Special and Regular meeting of December 6, 2021.
4. Remote Teleconferenced City Council and Commission Meetings – Reauthorization Adopt a Resolution to reauthorize remote teleconferenced City Council and Board and Commission meetings for 30 days, through February 2, 2022, as allowed by Assembly Bill 361 amending the Brown Act, based upon the Governor’s emergency proclamation and findings that meeting in person would present imminent risks to the health or safety of attendees.
5. Library Board – Appointment Subcommittee Recommendation At the recommendation of the Appointment Subcommittee appoint Shaylona Wheeler and Austin Volz to the Library Board for an initial partial term through June 2022 and June 2025.
6. Fiscal Year 2021-22 Comprehensive Fee Schedule – Amendment Adopt a Resolution to amend the fiscal year 2021-22 Comprehensive Fee Schedule to include changes previously made to the Art in Public Places In Lieu Fee, Childcare Development Impact Fee, and Transportation Improvement Fee, as well as the establishment of the Wastewater Capacity Charge.
7. Receipt and Use of Development Impact Fees and In-Lieu Fees – Annual Report Adopt a Resolution to make findings and accept the annual report on receipt and use of development impact fees and in-lieu fees for the year ended June 30, 2021.
8. Classification Updates - Department of Public Works
Adopt a Resolution to approve the 1) job specification and salary range for the new classification of Solid Waste Technician, 2) reallocation of the vacant Traffic Engineering Technician position to Solid Waste Technician, 3) reinstatement of the Downtown Coordinator classification, 4) job specification and salary range for the classification of Downtown Coordinator, and 5) the addition of one Full Time Equivalent Merit Downtown Coordinator position in the Department of Public Works Solid Waste Section.
9. Citywide Street Rehabilitation – Agreement
Approve an agreement with Bellecci & Associates for design services for the Citywide Street Rehabilitation Package 2A in an amount not to exceed $160,000; establish a contingency reserve of $16,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.
10. Citywide Street Reconstruction – Agreement
Approve an agreement with Nichols Consulting Engineers, Chtd. for design services for the Citywide Street Reconstruction, Phases 4 and 5, in an amount not to exceed $1,460,000; establish a contingency reserve of $146,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.
11. Wastewater System Supervisory Control and Data Acquisition System Merger Project – Contract Change Order Approve Contract Change Order No. 2 to Enterprise Automation for the design, programming, configuration, installation, testing, commissioning, and training services for the Supervisory Control and Data Acquisition System Merger Project in an amount not to exceed $90,621, for a total contract amount not to exceed $934,351; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
12. Mechanical and Automated Parking Facilities – Updated Standards and Specifications Adopt a Resolution to update the City’s “Standard Drawings and Specifications” for off-street parking to include standards and specifications for mechanical and automated off-street parking facilities.
OLD BUSINESS
13. Pedestrian Mall – Streetscape Design Agreement and Appropriation Award an agreement for design services to Community Design + Architecture for the pedestrian mall streetscape design in the amount of $145,485 and authorize the City Manager to execute the contract in substantially the form presented; adopt a resolution to appropriate $160,485 from the General Fund available fund balance; and provide feedback on the proposed placement of a racial equity art project within the pedestrian mall.
14. COVID-19 Update
Receive an update on operational impacts and other City efforts related to COVID-19, confirm rules and regulations issued by the City Manager acting as the Director of Emergency Services in response to declared emergency, and confirm the need for a continued local declaration of emergency.
NEW BUSINESS
15. City Council Appointments to External Agencies and Liaison Roles Review and provide direction on the 2021 appointments to external agencies, organizations and liaison roles; and approve the final appointments and liaisons list.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
------------------------------------------------------------------------------------------------------------------------------------------ AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099.
For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream (continue on next page)
PUBLIC COMMENTS – Can be received in the following ways (Time limits will apply) :
Prior to the meeting in writing: Send comments to: [email protected] until 4 p.m. the day of the meeting.
During the meeting by computer: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default.
When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
During the meeting by telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.