City Council Regular Meeting Minutes – 01/03/2022 Page 1
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Amourence Lee
Joe Goethals
Eric Rodriguez
CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Monday, January 3, 2022
Remote 7:00 PM
Regular Meeting
CALL TO ORDER at 7:09 p.m. - This meeting was held pursuant to authorization from Government Code 54943(b)(3) / AB361 (2021) in which Brown Act regulations are relaxed to allow members to participate virtually due to the Covid-19 health emergency.
Pledge of Allegiance
Roll Call
Remote: Mayor Bonilla, Deputy Mayor Papan, Council Members: Lee, Goethals and Rodriguez
CEREMONIAL
1. HIP Housing (Human Investment Project, Inc.) – Calendar Presentation – Bruce Bean and Lisa Diaz-Nash presented.
2. Police Lieutenant Art Sanchez – Commendatory Retirement Resolution C-1 (2022)
CONSENT CALENDAR
The following items, 3 through 11, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Goethals, Seconded: Rodriguez
Ayes: Bonilla, Papan, Lee, Goethals and Rodriguez
Noes: None
The City Clerk administered the oath of office to Library Board Member Shaylona Wheeler.
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council Special and Regular meeting of December 6, 2021.
4. Remote Teleconferenced City Council and Commission Meetings – Reauthorization Adopt a Resolution to reauthorize remote teleconferenced City Council and Board and Commission meetings for 30 days, through February 2, 2022, as allowed by Assembly Bill 361 amending the Brown Act, based upon the Governor’s emergency proclamation and findings that meeting in person would present imminent risks to the health or safety of attendees.
Enactment: Resolution No. 1 (2022)
5. Library Board – Appointment Subcommittee Recommendation At the recommendation of the Appointment Subcommittee appoint Shaylona Wheeler and Austin Volz to the Library Board for an initial partial term through June 2025 and June 2022.
DocuSign Envelope ID: F23A395C-630A-4713-BD9B-F31B4A4A5C9B City Council Regular Meeting Minutes – 01/03/2022 Page 2
6. Fiscal Year 2021-22 Comprehensive Fee Schedule – Amendment Adopt a Resolution to amend the fiscal year 2021-22 Comprehensive Fee Schedule to include changes previously made to the Art in Public Places In-Lieu Fee, Childcare Development Impact Fee, and Transportation Improvement Fee, as well as the establishment of the Wastewater Capacity Charge.
Enactment: Resolution No. 2 (2022)
7. Receipt and Use of Development Impact Fees and In-Lieu Fees – Annual Report Adopt a Resolution to make findings and accept the annual report on receipt and use of development impact fees and in-lieu fees for the year ended June 30, 2021.
Enactment: Resolution No. 3 (2022)
8. Classification Updates - Department of Public Works
Adopt a Resolution to approve the: 1) job specification and salary range for the new classification of Solid Waste Technician; 2) reallocation of the vacant Traffic Engineering Technician position to Solid Waste Technician; 3) reinstatement of the Downtown Coordinator classification; 4) job specification and salary range for the classification of Downtown Coordinator; and 5) the addition of one Full Time Equivalent Merit Downtown Coordinator position in the Department of Public Works Solid Waste Section.
Enactment: Resolution No. 4 (2022)
9. Citywide Street Rehabilitation – Agreement
Approve an agreement with Bellecci & Associates for design services for the Citywide Street Rehabilitation Package 2A in an amount not to exceed $160,000; establish a contingency reserve of $16,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.
10. Citywide Street Reconstruction – Agreement
Approve an agreement with Nichols Consulting Engineers, Chtd. for design services for the Citywide Street Reconstruction, Phases 4 and 5, in an amount not to exceed $1,460,000; establish a contingency reserve of $146,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.
11. Wastewater System Supervisory Control and Data Acquisition System Merger Project – Contract Change Order Approve Contract Change Order No. 2 to Enterprise Automation for the design, programming, configuration, installation, testing, commissioning, and training services for the Supervisory Control and Data Acquisition System Merger Project in an amount not to exceed $90,621, for a total contract amount not to exceed $934,351; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
PUBLIC COMMENT
Public Comment - Robert Whitehair asked for consideration of housing issues and that the number 1 priority at goal setting be affordable housing.
PUBLIC HEARING
12. Mechanical and Automated Parking Facilities – Updated Standards and Specifications Laura Richstone, Associate Planner, provided a presentation on the standards needed for mechanical and automated parking facilities. There were no questions from Council and no public comment.
DocuSign Envelope ID: F23A395C-630A-4713-BD9B-F31B4A4A5C9B City Council Regular Meeting Minutes – 01/03/2022 Page 3
Motion to Adopt a Resolution to update the City’s “Standard Drawings and Specifications” for off-street parking to include standards and specifications for mechanical and automated off-street parking facilities. Motion passed 5-0.
Moved: Rodriguez, Seconded: Papan
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 5 (2022)
OLD BUSINESS
13. Pedestrian Mall – Streetscape Design Agreement and Appropriation Kathy Kleinbaum, Assistant City Manager, provided a presentation on the progress of the Pedestrian mall and the need for a streetscape design agreement. Council asked questions of staff. Public Comment – there were no speakers.
Council expressed support for the idea of including artwork on the street surface. Council concurred in staff recommendation.
Motion to Award an agreement for design services to Community Design + Architecture for the pedestrian mall streetscape design in the amount of $145,485 and authorize the City Manager to execute the contract in substantially the form presented; adopt a resolution to appropriate $160,485 from the General Fund available fund balance; and provide feedback on the proposed placement of a racial equity art project within the pedestrian mall. Motion passed 5-0.
Moved: Goethals, Seconded: Rodriguez
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 6 (2022)
14. COVID-19 Update
Drew Corbett, City Manager, provided a presentation on the current issues surrounding the Covid-19 pandemic.
There were no questions and no public comment.
Motion to Receive an update on operational impacts and other City efforts related to COVID-19, confirm rules and regulations issued by the City Manager acting as the Director of Emergency Services in response to declared emergency, and confirm the need for a continued local declaration of emergency. Motion passed 5-0.
Moved: Rodriguez, Seconded: Lee
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
NEW BUSINESS
15. City Council Appointments to External Agencies and Liaison Roles Patrice Olds, City Clerk, provided an overview of the Mayor’s proposed liaison roles. Following input from the Council, public comment was offered, there were no speakers.
Motion to approve the 2021 appointments to external agencies, organizations and liaison roles. Motion passed 5-
0. DocuSign Envelope ID: F23A395C-630A-4713-BD9B-F31B4A4A5C9B City Council Regular Meeting Minutes – 01/03/2022 Page 4
Moved: Papan, Seconded: Goethals
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council member Goethals would like the City to show its support for the 101st Airborne by approving any travel arrangements at the next meeting for Electeds and City staff members to attend the annual ball on January 28th in Kentucky. Council unanimously agreed. Diane Papan complimented staff and all those who put together the Winter Wonderland event in Central Park. Rick Bonilla raised awareness for a fair integration task force noting it included 27 different mass transportation around the bay. Unanimous decision by Council to bring it back to next meeting for more information.
ADJOURNMENT –The meeting adjourned at 8:19 p.m.
APPROVED BY: SUBMITTED BY:
Rick Bonilla, Mayor Patrice M. Olds, City Clerk DocuSign Envelope ID: F23A395C-630A-4713-BD9B-F31B4A4A5C9B