CITY OF SAN MATEO
City Council Regular Meeting
January 18, 2022
7:00 PM
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Joe Goethals
Amourence Lee
Eric Rodriguez
AGENDA
DUE TO THE STATE OF CALIFORNIA’S DECLARATION OF EMERGENCY – THIS MEETING IS BEING HELD PURSUANT TO AUTHORIZATION FROM GOVERNMENT CODE 54943(b)(3) / AB 361 (2021) – CITY COUNCIL AND COMMISSION MEETINGS ARE NO LONGER OPEN TO IN-PERSON ATTENDANCE.
ANYONE CAN WATCH AND PROVIDE COMMENTS REMOTELY IN THE WAYS DESCRIBED AT THE END OF THE AGENDA.
To join via Zoom – click here: Tuesday, January 18, 2022 Zoom Meeting To join via telephone: (408) 638-0968
Conference ID: 893 7179 1991 Passcode: 960281
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Human Trafficking Prevention Month
2. Paula Gendotti, Police Department – Commendatory Resolution
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council Special and Regular meeting of January 3,2022.
4. Remote Teleconferenced City Council and Commission Meetings – Reauthorization Adopt a Resolution to reauthorize remote teleconferenced City Council and Board and Commission meetings for 30 days, through February 17, 2022, as allowed by Assembly Bill 361 amending the Brown Act, based upon the Governor’s emergency proclamation and findings that meeting in person would present imminent risks to the health or safety of attendees.
5. Senior Citizens Commission and General Plan Subcommittee – Appointment Subcommittee Recommendations Approve the recommendation of the Senior Citizens Commission Appointment Subcommittee, comprised of Mayor Bonilla and Council Member Goethals, to appoint Jon Wu from the eligibility list established in September 2021 to a partial term ending June 10, 2025; and approve the recommendation of the General Plan Subcommittee Appointment Subcommittee, comprised of Mayor Bonilla and Council Member Rodriguez, to appoint Adam Nugent to the General Plan Subcommittee Planning Commission seat. 1 of 78
6. Council Member and Clerk – Travel Authorization
Approve the request for travel out of state and lodging for Council Member Joe Goethals and City Clerk Patrice Olds, subject to the City Council Guidelines, as the City's official representatives at the 101st Airborne 1st Brigade Ball on January 28, 2022, to represent the recognition of the 50th Anniversary of the 1972 welcome home parade San Mateo held for its adopted unit (1/327 A Company) returning from the Vietnam War.
7. California Department of Justice Tobacco Grant Program Award – Grant Acceptance and Backfill Officer Assignment
Adopt a Resolution to accept grant funds in the amount of $710,114 from the State of California Department of Justice, Tobacco Grant Program; authorize the Chief of Police to execute the Memorandum of Understanding with the California Department of Justice and all other necessary grant documents; authorize the addition of 1.00 Full- Time Equivalent Police Officer position for the three-year duration of the grant period; and amend the adopted fiscal year 2021-22 budget.
8. Contracts with Contingency Component – Update
Receive the report on citywide contracts contingency fund expenditures for the period from July 1, 2015 through October 31, 2021.
9. Renewable Diesel Fuel Purchase – Amendment
Adopt a Resolution to approve an alternative purchasing procedure and approve Amendment No. 2 to the agreement with Valley Oil to change the type of fuel provided from regular diesel to renewable diesel at the same price and terms and extend the existing agreement term by one year with three additional one-year extensions at the City’s option; and authorize the Public Works Director to execute the amendment in substantially the form presented.
10. Fare Integration – Letter of Support
Authorize the Mayor to sign and include the City of San Mateo logo on a letter of support for Bay Area transit fare integration.
11. 2022 Annual Investment Policy – Approval
Adopt a Resolution to approve the City of San Mateo 2022 Investment Policy.
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
12. Universal Healthcare – Resolution in Support
Consider adopting a Resolution in support of universal healthcare coverage, universal healthcare access, and the elimination of disparities in coverage and health outcomes. 2 of 78
NEW BUSINESS
13. 2021-22 Mid-Year Budget Update
Adopt a Resolution to appropriate $110,000 of additional projected real property transfer tax to the General Fund Non-Departmental operating budget to correct an error in the adopted 2021-22 budget and transfer $38,265 in budget from the City Clerk’s operating budget to the Comprehensive Liability Fund to address legal costs related to the transition to district elections.
14. Police Department Strategic Initiatives and Objectives – Updates Receive a presentation on the status of the Police Department’s efforts to meet objectives set forth in the City Council Strategic Plan.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
------------------------------------------------------------------------------------------------------------------------------------------ AGENDAS : Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099.
For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream PUBLIC COMMENTS – Can be received in the following ways (Time limits will apply) :
Prior to the meeting in writing: Send comments to: [email protected] until 4 p.m. the day of the meeting.
During the meeting by computer: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default.
When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
During the meeting by telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 3 of 78
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Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 3 Section Name: CONSENT CALENDAR File ID: 21-5409-04 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: January 18, 2022
SUBJECT:
City Council Meeting Minutes - Approval
RECOMMENDATION:
Approve the minutes of the City Council Special and Regular meetings of January 3, 2022.
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Minutes 2022-01-03 Special
Att 2 – Minutes 2022-01-03 Regular
STAFF CONTACT
Patrice Olds, City Clerk
[email protected]
(650) 522-7042
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COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Amourence Lee
Joe Goethals
Eric Rodriguez
CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Tuesday, January 3, 2022
Remote 5:30 PM
Special Meeting
CALL TO ORDER This meeting was held pursuant to authorization from Government Code 54943(b)(3) / AB361 (2021) in which Brown Act regulations are relaxed to allow members to participate virtually due to the Covid-19 health emergency.
Roll Call
Remote: Mayor Bonilla, Deputy Mayor Papan, Council Members: Lee, Goethals and Rodriguez
CLOSED SESSION
Following the opportunity for public comment, there were no speakers, the City Council convened into Closed Session to consider:
1. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of Case: San Francisco Bay Regional Water Quality Control Board – Administrative Civil Liability Complaint No. R2-2021-1023 Reconvened into open session at 5:53 p.m.
STUDY SESSION
2. Consideration of Fine Elimination at City Libraries
James Moore, City Librarian, provided a presentation on the elimination of fines within the San Mateo Public Library system.
Public Comment – Lisa Diaz Nash stated supported eliminating fines. Rich Hedges supports eliminating fines.
Council expressed support for eliminating fines.
3. Consideration of Support for Single-Payer Healthcare City Manager Drew Corbett provided a brief overview of the issue that was brought before Council at the last meeting. Council asked questions of staff. The City Manager and Finance Director Rich Lee responded to financial questions.
Public Comment – Anonymous stated he advocates for the language in the staff report. Amanda Minch requested to please vote on this at the 1/18 meeting. Mary Bevin concerned with the non-existent health care system, supports single payer principles. Ron Zucker is in favor of endorsing the idea of the single payer health plan support. Denton Murphy said that State level support can be leaders in initiating federal change. Jordan Grimes asked the City to further reiterate the values the resolution outlines.
Council provided their comments. Majority were in support of a resolution. The City Manager will tweak the language and have ready for the Council meeting on January 18th. 5 of 78
ADJOURNMENT – The meeting adjourned at 7:03 p.m.
APPROVED BY: SUBMITTED BY:
Rick Bonilla, Mayor Patrice M. Olds, City Clerk 6 of 78
City Council Regular Meeting Minutes – 01/03/2022 Page 1
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Amourence Lee
Joe Goethals
Eric Rodriguez
CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Monday, January 3, 2022
Remote 7:00 PM
Regular Meeting
CALL TO ORDER at 7:09 p.m. - This meeting was held pursuant to authorization from Government Code 54943(b)(3) / AB361 (2021) in which Brown Act regulations are relaxed to allow members to participate virtually due to the Covid-19 health emergency.
Pledge of Allegiance
Roll Call
Remote: Mayor Bonilla, Deputy Mayor Papan, Council Members: Lee, Goethals and Rodriguez
CEREMONIAL
1. HIP Housing (Human Investment Project, Inc.) – Calendar Presentation – Bruce Bean and Lisa Diaz-Nash presented.
2. Police Lieutenant Art Sanchez – Commendatory Retirement Resolution C-1 (2022)
CONSENT CALENDAR
The following items, 3 through 11, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Goethals, Seconded: Rodriguez
Ayes: Bonilla, Papan, Lee, Goethals and Rodriguez
Noes: None
The City Clerk administered the oath of office to Library Board Member Shaylona Wheeler.
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council Special and Regular meeting of December 6, 2021.
4. Remote Teleconferenced City Council and Commission Meetings – Reauthorization Adopt a Resolution to reauthorize remote teleconferenced City Council and Board and Commission meetings for 30 days, through February 2, 2022, as allowed by Assembly Bill 361 amending the Brown Act, based upon the Governor’s emergency proclamation and findings that meeting in person would present imminent risks to the health or safety of attendees.
Enactment: Resolution No. 1 (2022)
5. Library Board – Appointment Subcommittee Recommendation At the recommendation of the Appointment Subcommittee appoint Shaylona Wheeler and Austin Volz to the Library Board for an initial partial term through June 2025 and June 2022.
6. Fiscal Year 2021-22 Comprehensive Fee Schedule – Amendment 7 of 78
City Council Regular Meeting Minutes – 01/03/2022 Page 2 Adopt a Resolution to amend the fiscal year 2021-22 Comprehensive Fee Schedule to include changes previously made to the Art in Public Places In-Lieu Fee, Childcare Development Impact Fee, and Transportation Improvement Fee, as well as the establishment of the Wastewater Capacity Charge.
Enactment: Resolution No. 2 (2022)
7. Receipt and Use of Development Impact Fees and In-Lieu Fees – Annual Report Adopt a Resolution to make findings and accept the annual report on receipt and use of development impact fees and in-lieu fees for the year ended June 30, 2021.
Enactment: Resolution No. 3 (2022)
8. Classification Updates - Department of Public Works
Adopt a Resolution to approve the: 1) job specification and salary range for the new classification of Solid Waste Technician; 2) reallocation of the vacant Traffic Engineering Technician position to Solid Waste Technician; 3) reinstatement of the Downtown Coordinator classification; 4) job specification and salary range for the classification of Downtown Coordinator; and 5) the addition of one Full Time Equivalent Merit Downtown Coordinator position in the Department of Public Works Solid Waste Section.
Enactment: Resolution No. 4 (2022)
9. Citywide Street Rehabilitation – Agreement
Approve an agreement with Bellecci & Associates for design services for the Citywide Street Rehabilitation Package 2A in an amount not to exceed $160,000; establish a contingency reserve of $16,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.
10. Citywide Street Reconstruction – Agreement
Approve an agreement with Nichols Consulting Engineers, Chtd. for design services for the Citywide Street Reconstruction, Phases 4 and 5, in an amount not to exceed $1,460,000; establish a contingency reserve of $146,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.
11. Wastewater System Supervisory Control and Data Acquisition System Merger Project – Contract Change Order Approve Contract Change Order No. 2 to Enterprise Automation for the design, programming, configuration, installation, testing, commissioning, and training services for the Supervisory Control and Data Acquisition System Merger Project in an amount not to exceed $90,621, for a total contract amount not to exceed $934,351; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
PUBLIC COMMENT
Public Comment - Robert Whitehair asked for consideration of housing issues and that the number 1 priority at goal setting be affordable housing.
PUBLIC HEARING
12. Mechanical and Automated Parking Facilities – Updated Standards and Specifications Laura Richstone, Associate Planner, provided a presentation on the standards needed for mechanical and automated parking facilities. There were no questions from Council and no public comment. 8 of 78
City Council Regular Meeting Minutes – 01/03/2022 Page 3 Motion to Adopt a Resolution to update the City’s “Standard Drawings and Specifications” for off-street parking to include standards and specifications for mechanical and automated off-street parking facilities. Motion passed 5-0.
Moved: Rodriguez, Seconded: Papan
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 5 (2022)
OLD BUSINESS
13. Pedestrian Mall – Streetscape Design Agreement and Appropriation Kathy Kleinbaum, Assistant City Manager, provided a presentation on the progress of the Pedestrian mall and the need for a streetscape design agreement. Council asked questions of staff. Public Comment – there were no speakers.
Council expressed support for the idea of including artwork on the street surface. Council concurred in staff recommendation.
Motion to Award an agreement for design services to Community Design + Architecture for the pedestrian mall streetscape design in the amount of $145,485 and authorize the City Manager to execute the contract in substantially the form presented; adopt a resolution to appropriate $160,485 from the General Fund available fund balance; and provide feedback on the proposed placement of a racial equity art project within the pedestrian mall. Motion passed 5-0.
Moved: Goethals, Seconded: Rodriguez
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 6 (2022)
14. COVID-19 Update
Drew Corbett, City Manager, provided a presentation on the current issues surrounding the Covid-19 pandemic.
There were no questions and no public comment.
Motion to Receive an update on operational impacts and other City efforts related to COVID-19, confirm rules and regulations issued by the City Manager acting as the Director of Emergency Services in response to declared emergency, and confirm the need for a continued local declaration of emergency. Motion passed 5-0.
Moved: Rodriguez, Seconded: Lee
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
NEW BUSINESS
15. City Council Appointments to External Agencies and Liaison Roles Patrice Olds, City Clerk, provided an overview of the Mayor’s proposed liaison roles. Following input from the Council, public comment was offered, there were no speakers.
Motion to approve the 2021 appointments to external agencies, organizations and liaison roles. Motion passed 5-
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City Council Regular Meeting Minutes – 01/03/2022 Page 4 Moved: Papan, Seconded: Goethals
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council member Goethals would like the City to show its support for the 101st Airborne by approving any travel arrangements at the next meeting for Electeds and City staff members to attend the annual ball on January 28th in Kentucky. Council unanimously agreed. Diane Papan complimented staff and all those who put together the Winter Wonderland event in Central Park. Rick Bonilla raised awareness for a fair integration task force noting it included 27 different mass transportation around the bay. Unanimous decision by Council to bring it back to next meeting for more information.
ADJOURNMENT –The meeting adjourned at 8:19 p.m.
APPROVED BY: SUBMITTED BY:
Rick Bonilla, Mayor Patrice M. Olds, City Clerk 10 of 78
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR File ID: 21-5410-04 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: January 18, 2022
SUBJECT:
Remote Teleconferenced City Council and Commission Meetings – Reauthorization RECOMMENDATION:
Adopt a Resolution to reauthorize remote teleconferenced City Council and Board and Commission meetings for 30 days, through February 17, 2022, as allowed by Assembly Bill 361 amending the Brown Act, based upon the Governor’s emergency proclamation and findings that meeting in person would present imminent risks to the health or safety of attendees.
BACKGROUND:
At its October 18, 2021, City Council meeting, the Council adopted Resolution No. 100 (2021) authorizing continued remote meetings of the Council and its subordinate legislative bodies due to the imminent risk to the health and safety of attendees due to possible transmission of COVID-19 and the recent spread of variants. The resolution became effective October 18, 2021 through November 17, 2021, or until the City Council adopts a subsequent resolution. AB 361 requires confirming the emergency circumstances 30 days after the first teleconference meeting and every 30 days thereafter. At the October 18 meeting, the Council accepted staff’s recommendation to pass a resolution at every meeting to ensure there is no gap in the effectiveness of authorizing resolutions. The action being requested at this January 18th meeting is to adopt a resolution reauthorizing remote teleconferenced Council and Commission meetings per the requirements of Assembly Bill 361.
It was noted in the original resolution that current health orders require masking in all indoor facilities due to health and safety concerns. In addition, San Mateo County Health Order No. c19-12 provides that the Delta variant is highly transmissible in indoor settings and requires multi-component prevention strategies to reduce its spread. The California Department of Public Health is currently investigating the length of vaccine protection. The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors as much as possible.
Returning to meeting in the Council Chambers or smaller conference rooms means being in an enclosed space for meetings that commonly last for one to five hours and would seem to create additional exposure for participants to a possible transmission of the virus. These health directives and advice are still in place.
BUDGET IMPACT:
There is no budget impact for taking this action as all software and hardware needs to meet remotely have already been purchased and are in use.
ENVIRONMENTAL DETERMINATION:
Adoption of this resolution authorizing remote teleconferenced meetings of the City Council and City Boards and Commission is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) 11 of 78
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NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
STAFF CONTACT
Patrice Olds, City Clerk
[email protected]
(650) 522-7042
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CITY OF SAN MATEO
RESOLUTION NO. ___ (2022)
REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF CITY OF SAN MATEO EFFECTIVE JANUARY 18, 2022 UNTIL THE EARLIER OF FEBRUARY 17, 2022 OR SUCH TIME THE CITY COUNCIL
ADOPTS A SUBSEQUENT RESOLUTION, PURSUANT TO THE BROWN ACT WHEREAS, the City of San Mateo is committed to preserving and nurturing public access and participation in meetings of the City Council and its Boards and Commissions; and
WHEREAS, all meetings of City of San Mateo’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the District’s legislative bodies conduct their business; and
WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological, or human-caused disasters; and
WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, such conditions now exist in the City, specifically, the Governor has proclaimed a state of emergency exists for the state of California due to the conditions caused by the COVID-19 pandemic and the impact on the health and safety of its residents; and
WHEREAS, the Delta and Omicron variants are highly transmissible in indoor spaces, the California Department of Public Health is currently investigating how long vaccine protection lasts, and the Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors; and WHEREAS, in accordance with Assembly Bill 361, the City Council does hereby find that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees and the Council desires to authorize continued remote teleconferenced meetings of its legislative bodies; and WHEREAS, as a consequence of the local emergency, the City Council does hereby find that the legislative bodies of City of San Mateo shall conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies 13 of 78
Resolution No. ___ (2022) Page 2 of 2
Reauthorizing Remote Teleconference Meetings
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shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
WHEREAS, the City of San Mateo has taken measures to conduct public meetings via virtual tools that allow for members of its legislative bodies and members of the public to join and participate in meetings remotely and provide public testimony in the virtual environment and via teleconference; and WHEREAS, on October 18, 2021, the City Council adopted a resolution authoring remote teleconference meetings of San Mateo legislative bodies, effective until the earlier of November 17, 2021 or when the City Council adopts a subsequent resolution; and
WHEREAS, this resolution represents a reauthorization of such remote teleconference meetings, pursuant to the Brown Act.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, DOES HEREBY FIND AND RESOLVE AS FOLLOWS:
1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
2. AB 361 Findings.
a. On March 4, 2020, the Governor of the State of California issued a Proclamation of State of Emergency, which remains in effect.
b. Meeting in person would present imminent risk to the health or safety of attendees, because:
(1) The Delta and Omicron variants of the coronavirus are highly transmissible in indoor settings. (2) The California Department of Public Health is currently investigating how long vaccine protection lasts.
(3) The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors as much as possible.
3. Remote Teleconference Meetings. The City Manager and legislative bodies of the City of San Mateo are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting remote teleconferenced meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
4. Effective Date and Term. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) February 17, 2022, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City of San Mateo may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.
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Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR File ID: 22-5709 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: January 18, 2022
SUBJECT:
Senior Citizens Commission and General Plan Subcommittee – Appointment Subcommittee Recommendations RECOMMENDATION:
Approve the recommendation of the Senior Citizens Commission Appointment Subcommittee, comprised of Mayor Bonilla and Council Member Goethals, to appoint Jon Wu from the eligibility list established in September 2021 to a partial term ending June 10, 2025; and approve the recommendation of the General Plan Subcommittee Appointment Subcommittee, comprised of Mayor Bonilla and Council Member Rodriguez, to appoint Adam Nugent to the General Plan Subcommittee Planning Commission seat.
BACKGROUND:
On November 29, 2021 we were informed of the passing of Senior Citizen Commissioner Irene Bluth. Council adjourned in her honor at the December 6, 2021 Council meeting and noted what an outstanding contributor and amazing person she was. On September 9, 2021, the appointment subcommittee for the Senior Citizens Commission interviewed candidates for an opening and established an eligibility list. It is recommended that Council approve the appointment of Jon Wu to the vacancy through June 10, 2025.
At its December 6, 2021 meeting, Council approved a vacancy appointment process for the General Plan Subcommittee (GPS) comprised of Council Members Rodriguez and Bonilla (Mayor and Deputy Mayor, respectively, at the time) who both sit on the GPS. On January 6, 2022, the GPS appointment subcommittee interviewed two Planning Commission candidates for the vacant seat left by Ellen Mallory moving out of the area. It is recommended that Council approve the appointment of Adam Nugent to the General Plan Subcommittee Planning Commission seat.
BUDGET IMPACT:
There is no budget impact from this appointment action.
ENVIRONMENTAL DETERMINATION:
This appointment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Boards, Commissions and Committees List
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STAFF CONTACT
Patrice Olds, City Clerk
[email protected]
(650) 522-7042
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Updated 1/4/2022
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Boards, Commissions & Committees List
Term
Date
Appt’d
Term
Expires Term
Date
Appt’d
Term
Expires
COMMUNITY RELATIONS COMMISSION(650) 522-7220
Meeting: 3rd Wednesday, 7:00 p.m. City Hall (Room C)
0 Sheri Boles 07-19-21 06-10-22
1 Meghan Crowell 06-10-21 06-10-25
2 Nicole Fernandez 12-02-13 06-10-22
1 Jerold Nugent, Chair 06-10-20 06-10-24
1 Sharrie Overall, Vice Chair 06-10-20 06-10-24
PLANNING COMMISSION (650) 522-7212
Meeting: 2nd & 4th Tuesdays, 7:00 p.m. Council
Chambers
2 John Ebneter 06-01-15 06-10-25
1 Ramiro Maldonado, Chair 06-18-18 06-10-24
1 Adam Nugent 07-19-21 06-10-25
0 Seema Patel 06-10-21 06-10-22
1 Margaret Williams, Vice Chair 07-15-19 06-10-23
LIBRARY BOARD (650) 522-7802
Meeting: 4th Monday, 5:30 p.m. Main Library Cedar Rm.
2 Elizabeth De Winter, President 07-20-15 06-10-23
1 Lisa Diaz Nash 09-17-18 06-10-25
0 Rod Linhares 02-16-21 06-10-24
0 Austin Volz 01-03-22 06-10-22
0 Shaylona Wheeler 01-03-22 06-10-25
SENIOR CITIZENS COMMISSION (650) 522-7400
Meeting: 2nd Monday, every other month beginning in
January
4:00 p.m. San Mateo Senior Center
2 Vacant 02-17-15 06-10-25
0 Liz Foreman 09-20-21 06-10-23
2 Monika Lee, Vice Chair 07-18-16 06-10-24
1 Ellen Wang, Chair 07-20-20 06-10-24
1 Mary Webb 02-17-15 06-10-22
PARK AND RECREATION COMMISSION(650) 522-7400
Meeting: 1st Wednesday, 7:00 p.m. City Hall (Room C)
1 Sarah Fields 06-10-21 06-10-25
0 Lindsey Held, Vice Chair 07-20-20 06-10-23
2 Eric Holm, Chair 10-06-14 06-10-23
1 J. Christopher Massey, Chair 09-21-15 06-10-22
2 Heather Wolnick 07-17-17 06-10-25
SUSTAINABILITY & INFRASTRUCTURE(650) 522-7153
COMMISSION
Meeting: 2nd Wednesday, 7:00 p.m. Council Chambers
1 Adam Loraine, Chair 07-20-20 06-10-24
0 Kimi Narita, Vice Chair 04-05-21 06-10-23
1 Rafael Reyes 08-06-18 06-10-22
1 Clifford S. Robbins 08-06-18 06-10-22
1 Susan Rowinski 08-06-18 06-10-25
PERSONNEL BOARD (650) 522-7260
Meeting: 3rd Tuesday, 7:00 p.m. City Hall (Room C)
1 Caiti Busch 06-10-21 06-10-25
1 Debra Kaiser 06-10-21 06-10-25
1 Gayle Murphy, Chair 07-20-15 06-10-22
1 Robert Newsom, Vice Chair 08-19-19 06-10-23
1 Tony Villanueva 01-19-21 06-10-24
YOUTH ACTIVITIES COUNCIL (YAC) (650) 522-7432
Meets twice a month, Coordinator: Brandon Parra
Youth from the following schools represent the voice of San Mateo teens: Aragon – Hillsdale – Serra – San
Mateo
MOSQUITO & VECTOR CONTROL DISTRICT
(650) 573-8358
1 Ed Degliantoni 09-21-15 12-31-21
0 = appointed to unscheduled opening, eligible to serve a first full term
1 = in first term currently
2 = in second (final) term currently
Board and Commission Members are appointed by the City Council. To apply for future vacancies, or for further information, please contact the City Clerk. Members serve a four-year term of office. Qualifications: Registered Voter of the City of San Mateo.
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Updated 1/4/2022
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Term
Date
Appt’d
Term
Expires
MEASURE S OVERSIGHT COMMITTEE(650) 522-7040
Meeting: 3rd Tuesday of the 2nd month of the quarter (February, May, August, November) at 6:00 p.m. City Hall (Room C) 2 Naomi Chin-Fuen Hsu 02-05-18 06-10-24
1 Richard W. Hedges, Vice Chair 02-05-18 06-10-22
2 Thomas Morgan 02-05-18 06-10-25
1 Lisa Diaz Nash, Chair 02-05-18 06-10-22
1 Vince Siminitus 11-01-18 06-10-23
CIVIC ARTS COMMITTEE (650) 522-7164
Meeting: 2nd Monday, every other month beginning in January, 4:00 p.m. City Hall (Room C) Robert Gooyer
Ramiro Maldonado
Ginger Slonaker
Stephen Tabler, Chair
Dianne Whitaker, Vice Chair
INVESTMENT ADVISORY COMMITTEE(650) 522-7100
Meeting: 3rd Thursday of Jan/Apr/Jul/Oct at 3:30 p.m., City Hall (Room C) Jeff Adams
Michael Carney
Chris deLong
Mark Moroni
Margaret Taylor, Chair
GENERAL PLAN SUBCOMMITTEE
Meeting: Varies
Eric Rodriguez (City Council Member)
Rick Bonilla (City Council Member)
Ramiro Maldonado (Planning Commissioner)
Vacant (Planning Commissioner)
Heather Wolnick (Park and Recreation Commissioner)
Ken Chin (San Mateo Foster City School Board Member)
Board and Commission Members are appointed by the City Council. To apply for future vacancies, or for further information, please contact the City Clerk. Members serve a four-year term of office. Qualifications: Registered Voter of the City of San Mateo.
/s/ PATRICE M. OLDS, CITY CLERK
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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR File ID: 22-5667 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: January 18, 2022
SUBJECT:
Council Member and Clerk – Travel Authorization
RECOMMENDATION:
Approve the request for travel out of state and lodging for Council Member Joe Goethals and City Clerk Patrice Olds, subject to the City Council Guidelines, as the City's official representatives at the 101st Airborne 1st Brigade Ball on January 28, 2022, to represent the recognition of the 50th Anniversary of the 1972 welcome home parade San Mateo held for its adopted unit (1/327 A Company) returning from the Vietnam War.
BACKGROUND:
In 1968 the City adopted Company A of the first brigade, 327th regiment of the 101st Airborne Air Assault Division of the Army (known as 'ABU') and proceeded to write letters and send care packages to the unit in Vietnam, developing a strong relationship between the residents of San Mateo and the soldiers. In January 1972 the unit was finally coming home, and the City secured permission to host the unit here in the City of San Mateo prior to their returning to their stateside base.
To the best of our knowledge, the City of San Mateo was the only city in the country to have a welcome home parade for returning Vietnam service members. For three days the unit was feted, stayed in resident homes, had a gala, and was treated to a parade and festival in Central Park - solidifying the strong relationship between ABU and San Mateo.
The City has three times replicated that original welcome home event with our current soldiers of our adopted unit - the last time in 2018 to celebrate the 50th anniversary of the actual adoption.
As this is the 50th anniversary of the original welcome home parade, the Army has arranged to celebrate this occasion and recognize San Mateo for the continuous relationship with ABU through every deployment since 1968 at their Bastogne Brigade Ball on January 28, 2022. The Army has requested representatives of the City be present to receive its appreciation for our commitment to the unit. Council Member Goethals has expressed an interest in representing the City at this event, and City Clerk Olds, as the manager of this special relationship, also wishes to attend on behalf of the City. Projected costs for air travel, lodging, a rental car and a gift commemorating the occasion are expected to be under $3,000.
BUDGET IMPACT:
There is sufficient funding in Council's 2021-22 budget to cover anticipated costs, so no additional appropriation is needed.
ENVIRONMENTAL DETERMINATION:
This travel authorization is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) 19 of 78
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NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - City Council Guidelines Chapter 8: Financial Matters
STAFF CONTACT
Patrice Olds, City Clerk
[email protected]
(650) 522-7042
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San Mateo City Council Guidelines 5/3/21
19 Chapter 8. Financial Matters
1. Council Member Compensation
A. State law sets the overall level of compensation for City Council Members (California Government Code § 36516).
B. Compensation of Council Members is set by Resolution (see the San Mateo City Charter, Section 2.03 Compensation).
C. Council Member benefits are established in San Mateo City Charter, Section 2.04 Benefits and Expenses.
D. A full explanation of Council Member compensation is available on the City’s website.
2. City Council Expense Reimbursement Policy
A. Authorized Expenses
1. City funds, equipment, supplies, titles, and staff time must only be used for authorized city business. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this policy are met:
a. Communicating with representatives of regional, state, and national government on matters of interest to the City.
b. Meeting with City staff on matters relating to City business. c. Attending educational seminars designed to improve officials’ skill and information levels.
d. Participating in local, regional, state, and national organizations whose activities effect the City’s interests; however, a member of the City Council shall not accept an elected or appointed position that would require anticipated costs to the City of more than $100 annually without City Council approval.
e. Recognizing the service to the City (for example, thanking a longtime employee with a retirement gift of nominal value). f. Attending fundraising events for nonprofit entities providing services of benefit to the City and /or its residents.
g. Attending City events.
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20 h. Implementing a City approved strategy for attracting or retaining businesses to the City, which will typically involve at least one staff member.
2. All other expenses require prior approval by the City Council.
3. The City will not reimburse the following expenses:
a. The personal portion of any trip.
b. Political contributions or events.
c. Family expenses, including partner’s expenses when accompanying official on agency-related business.
d. Entertainment expenses, such as movies, sporting events, or cultural events.
e. Non-mileage personal automobile expenses, including repairs, citations, insurance or gasoline.
B. Cost Control
To conserve City resources and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. If expenses are incurred that exceed these guidelines, the cost borne or reimbursed by the City will be limited to the costs that fall within these guidelines.
1. Airfare
Airfares that are equal to or less than those available through the League of California Cities, the California State Association of Counties and the State of California are presumed to be the most economical and reasonable for purposes of reimbursement under this policy. If no discounted airfare is available through these entities, then the most reasonable and economical airfare possible should be utilized.
2. Airport Parking
Long-term parking must be used for travel exceeding 24 hours.
3. Automobile
Mileage shall be reimbursed at IRS rates presently in effect (see www.irs.gov). These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses. In addition, drivers 22 of 78
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21 may be reimbursed for bridge and road tolls. For rental vehicles, only receipted fuel expenses will be reimbursed.
4. Car Rental
Rental rates that are equal or less than those available through the State of California’s website Car Rental Resources for State Travel shall be considered the most economical and reasonable for purposes of reimbursement under this policy.
5. Conferences/Meetings
If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, rates that are equal to or less than the group rate at the host hotel are presumed to be reasonable and reimbursable for purposes of this policy.
6. Internet
Officials will be reimbursed for Internet access connection and/or usage fees away from home, if Internet access is necessary for City business.
7. Lodging
Council members are expected to select the most cost-effective and logical lodging available, including utilizing the lodging at the conference/training site, if available. If there is not specific lodging associated with the official City business, the City shall pay for actual lodging expenses up to the United States General Services Administration (GSA) maximum rate allowed by location (Per Diem Rates | GSA). This maximum applies to the room rate only and does not include any taxes or fees. Government rates for lodging are often available and should be sought. The City will pay only for standard single rooms, including taxes and fees, for individual Council members, and any additional nonbusiness expenses incurred will be paid by the Council member
8. Meals
The City will pay for a Council member’s meals during authorized, required travel up to the per diem amount (Per Diem Rates | GSA). If meals are included in the cost of a conference or training, the City will not pay for a meal that an employee elects to purchase from another source. Unlike lodging, using the per diem methodology for meals that is limited to the 23 of 78
San Mateo City Council Guidelines 5/3/21
22 GSA amount eliminates the need for employees to submit receipts. Thus, the Council member only needs to report the per diem amounts in the expense report, but not the actual receipts. This only applies to meals, as all other travel expenses require a receipt to substantiate the purchase.
When the meal function is an organized event, the official or employee shall be reimbursed the amount being charged by the event organizer for the meal. The City will not pay for alcohol/personal bar expenses.
9. Taxis/Shuttles
Taxis or shuttle fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline, and parking combined, or when such transportation is necessary for time-efficiency.
10. Telephone/Fax/Cellular
Officials will be reimbursed for actual telephone and fax expenses incurred on City business. Telephone bills should identify which calls were made on City business.
11. Transportation
Officials traveling on City business shall use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements, using the most direct, time-efficient route.
Government and group rates must be used when available.
C. Expense Reports
1. Expense reimbursement requests must be submitted on an expense report form provided by the City. Reports must document how the expenditure met the requirements of this policy.
2. Expense reports must be submitted within 30 days of an expense being incurred; and must be accompanied by receipts documenting each expense.
3. Expense reports are a public record.
D. Audits of Expenses
All expenses are subject to verification that they comply with this policy.
E. Reports on Meetings
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23 Each official shall briefly give an oral report on any Brown Act meetings they attended for which they receive expense reimbursement at their next City Council, Board, or Commission meeting.
F. Violation of this Policy
Under state law, use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following: 1) loss of reimbursement privileges, 2) a demand for restitution to the City, 3) the agency’s reporting the expenses as income to the official to state and federal tax authorities, 4) civil penalties of up to $1,000 per day and three times the value of the resources used, and 5) prosecution for misuse of public resources.
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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR File ID: 21-5651 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Police Department
MEETING DATE: January 18, 2022
SUBJECT:
California Department of Justice Tobacco Grant Program Award – Grant Acceptance and Backfill Officer Assignment RECOMMENDATION:
Adopt a Resolution to accept grant funds in the amount of $710,114 from the State of California Department of Justice, Tobacco Grant Program; authorize the Chief of Police to execute the Memorandum of Understanding with the California Department of Justice and all other necessary grant documents; authorize the addition of 1.00 Full-Time Equivalent Police Officer position for the three-year duration of the grant period; and amend the adopted fiscal year 2021-22 budget.
BACKGROUND:
The San Mateo Police Department has been awarded a grant from the California Department of Justice (DOJ) for the Proposition 56 Tobacco Grant Program. The intent of this grant is to fund a Police Officer dedicated to reducing and preventing the use of tobacco products among youth, teens and our community at large through education, outreach and enforcement activities. The total grant award is $710,114 and is to be expended over the course of three years.
The grant funding will provide salary and benefits for 1.00 Full-Time Equivalent (FTE) Youth Services Police Officer (YSO) who will be dedicated to anti-vaping/tobacco outreach, education and enforcement. The responsibilities of the YSO will include working in collaboration with SMPD Youth Services Unit, School Districts, and the City Parks and Recreation Department to conduct outreach, education and enforcement.
The YSO will develop and implement tobacco awareness and prevention curriculum classes, work to increase awareness to reduce tobacco usage, and work with our Community Engagement Office to implement a public education and outreach campaign leveraging social media. The YSO will also build relationships with local tobacco retailers to ensure regulations on tobacco product sales are being followed, and conduct enforcement operations targeting problematic retailers to gain compliance with related City ordinances.
The assignment of an Officer to perform the tasks funded by the grant will create a vacancy in the complement of police officers assigned to the Field Operations Patrol Division. Authorization for an additional 1.00 FTE Police Officer position is requested for the three-year grant period to ensure there is no loss of service to the community. The addition of this position will have a net-zero budget impact as the cost will be fully offset by the grant.
The Police Department plans to staff the YSO position in the spring, with a proposed expenditure timeline commencing in April 2022 and concluding in March 2025. Therefore, the requested action includes authorizing the addition of 1.00 FTE Police Officer position and amending the adopted 2021-22 budget in the amount of $59,826. This reflects costs that will be incurred during the remainder of the current fiscal year, including $55,088 for the additional Officer position, $2,000 in operating expenses for training and marketing materials for students, and $2,818 for administrative costs for staff time 26 of 78
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associated with administering the grant. These costs will be fully offset by grant revenues and the cost for future years will be incorporated in the 2022-24 Business Plan.
The resolution and MOU (Attachments 1 and 2) must be approved by City Council within 90 days of notification of the grant award on December 14, 2021. The Police Department looks forward to the opportunity to enhance the depth of services we provide to our community by performing the work funded by the grant and taking anti-vaping/tobacco messaging Citywide.
BUDGET IMPACT:
The requested action includes the addition of $59,826 to the Police Department’s authorized 2021-22 budget, which will be fully offset by grant revenue, resulting in no net financial impact.
ENVIRONMENTAL DETERMINATION:
This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Grant Memorandum of Understanding
STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
Kimber Joyce, Lieutenant
[email protected]
(650) 522-7658
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)
AUTHORIZING ACCEPTANCE OF GRANT FUNDS IN THE AMOUNT OF $710,114
FROM THE STATE OF CALIFORNIA DEPARTMENT OF JUSTICE, OFFICE OF THE ATTORNEY GENERAL, TOBACCO GRANT PROGRAM; AUTHORIZING THE ADDITION OF 1.00 FULL TIME EQUIVALENT (FTE) POLICE OFFICER; AND AMENDING THE FISCAL YEAR 2021-22 BUDGET
WHEREAS, the City of San Mateo (City) desires to participate in the Tobacco Grant Program made available through the California Healthcare Research and Prevention Tobacco Tax Act of 2016 (Prop. 56) and administered by the California Department of Justice (DOJ) to support local efforts to reduce the illegal sale of tobacco products to minors in the City; and
WHEREAS, the DOJ offered to award the City $710,114 for a three-year grant program beginning December 1, 2021 and ending June 30, 2025; and
WHEREAS, grant funds will be used to provide salary and benefits for a Youth Services Police Officer dedicated to anti-vaping/tobacco outreach, education and enforcement; overtime costs related to tobacco enforcement and outreach; operating expenses for training and marketing materials; and administrative costs for staff time associated with administering the grant; and WHEREAS, in order to be considered eligible to receive grant funding, the City must submit a completed Grant Award Memorandum of Understanding to the DOJ; and WHEREAS, the assignment of an Officer to perform grant activities creates a vacancy in the complement of officers in the Patrol Division; and
WHEREAS, staff recommends authorization of an additional 1.00 FTE Police Officer position for the three-year grant period to ensure no loss of service to the community, with no net financial impact as costs will be off-set by grant reimbursement revenues; and
WHEREAS, Section 5.13(a) of the City Charter requires Council approval by resolution for amendments to the City’s budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. The City Manager or his designee is authorized on behalf of the City to accept grant funding in the amount of $710,114 from the DOJ and appropriate into the Police Grants Fund.
2. The Chief of Police or his designee is authorized, on behalf of the City, to execute and submit the grant award MOU and any additional documents including, without limitation, contracts, amendments, extensions, modifications, and payment requests as appropriate to accept the funds and comply with the conditions of the grant.
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3. Grant funds received hereunder shall not be used to supplant ongoing law enforcement operations.
4. The addition of 1.00 FTE Police Officer Position is authorized for the term of the grant.
5. A budget appropriation for fiscal year 2021-22 is approved in the amount of $59,826 for the Police Department.
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DOJ-PROP56-2021-22-1-060
MEMORANDUM OF UNDERSTANDING
PURPOSE
This Memorandum of Understanding (MOU) is entered into by the Department of Justice (hereinafter, “Department”) and the City of San Mateo (hereinafter, “Grantee”), to provide grant funds to Grantee for expenditure in compliance with the Grantee Handbook. The Grantee will expend funds for the purposes identified in the approved Summary of Award document to be funded under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 (the “Act”), approved by the voters as Proposition 56.
The Request for Proposals, Grantee Handbook (dated March 2021), and Summary of Award document are hereby incorporated by reference into this MOU.
COST REIMBURSEMENT
The Department agrees to reimburse Grantee in arrears, for Grantee’s actual expenditures in performing the project or scope of work included in the approved Summary of Award document, upon receipt of invoices from Grantee and approval of the invoices by the Department, in accordance with the reimbursement procedures set forth in the Grantee Handbook.
BUDGET CONTINGENCY CLAUSE
It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under the agreement does not appropriate sufficient funds for this MOU, this MOU shall be of no further force and effect. In this event, the Department shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this MOU and Grantee shall not be obligated to continue performing any provisions of this agreement for which it would have been reimbursed.
If funding for any fiscal year is reduced or deleted in the Budget Act for purposes of this MOU, the Department shall have the option to either cancel this MOU with no liability occurring to the Department, or offer an addendum to the Grantee to reflect the reduced amount.
ADMINISTRATION
Should Grantee fail to comply with this MOU, including any expenditures for purposes not permitted under the MOU, the Department may take one or more of the actions described under Noncompliance in the Grantee Handbook.
MISCELLANEOUS PROVISIONS
Addendum – No addendum or variation of the terms of this MOU is valid unless made in writing, and signed by the duly authorized representatives of the parties.
Assignment – This MOU is not assignable by Grantee in whole or in part.
Indemnification – Grantee agrees to indemnify and hold harmless the Department, its officers, agents and employees from all claims, liabilities, or losses in connection with the performance of this MOU.
Termination – The Department may terminate this MOU and be relieved of any obligation to provide grant funds to Grantee should Grantee fail to perform the scope of work at the time and in the manner provided in this MOU.
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DOJ-PROP56-2021-22-1-060
TERMS
Grant Duration: 12/1/2021 – 6/30/2025
Award Amount
Category of Expenditure Budget
FY 2021-2022
Budget
FY 2022-2023
Budget
FY 2023-2024
Budget
FY 2024-2025
Personal Services $55,008 $223,405 $226,863 $165,023
Operating Expenses and Equipment $2,000 $2,000 $2,000 $0 Administrative Costs (Not to Exceed 5%) $2,818 $11,272 $11,272 $8,453 TOTAL AWARD AMOUNT $710,114
The time limit for reimbursements against this award ends 6/30/2025. Requests received after 7/15/2025 cannot be reimbursed by the Department.
GRANTEE CONTACT INFORMATION
Kimber Joyce, Police Lieutenant
City of San Mateo Police Department
200 Franklin Parkway
San Mateo, CA 94403
(650) 522-7658
[email protected]
AUTHORIZATION
The Department and Grantee, by their duly authorized officials, have executed this MOU on the respective dates indicated below. This MOU and any future addendums shall be mailed to the Division of Operations, Local Assistance Unit, Tobacco Grant Program, and will become fully executed upon completion of signatures from all parties.
___________________________________ ___________________ ED BARBERINI, CHIEF OF POLICE Date
San Mateo Police Department
___________________________________ ___________________ STACY HEINSEN, GRANT MGR. Date
Division of Operations
California Department of Justice
__________________________________ ___________________
CHRIS RYAN, CHIEF Date
Division of Operations
California Department of Justice
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR File ID: 21-5635 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: January 18, 2022
SUBJECT:
Contracts with Contingency Component – Update
RECOMMENDATION:
Receive the report on citywide contracts contingency fund expenditures for the period from July 1, 2015 through October 31, 2021.
BACKGROUND:
When presenting contracts to the City Council for award, staff typically requests approval of additional contingency funds and authorization to approve additional work or issue change orders up to the contingency amount. The contingency amount is typically 10% of the total contract. This approach provides flexibility and efficiency in that projects may continue without having to return to City Council for approval of change orders. The current report shows all active contracts citywide with contingencies greater than $25,000 awarded from July 1, 2015 through October 31, 2021. This report also includes an attachment that shows completed projects with contingencies from this same period. For the next update, staff will revise the applicable time range within Attachment Two to include completed projects within the last three years.
These updates are provided approximately three times annually at City Council meetings in January, May and September.
BUDGET IMPACT:
Since this is an update on previously awarded contracts, there is no budget impact. Sufficient funds have been allocated to each of the contracts including the contingency amounts.
ENVIRONMENTAL DETERMINATION:
This informational update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Active Projects
Att 2 – Completed Projects
STAFF CONTACT
Rachel Rattan, Management Analyst I
[email protected]
650-522-7340
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STATUS OF ONGOING CONTRACTS WITH CONTINGENCY FUNDS from 7/1/15 through 06/30/2021 This summary does not include projects with contingencies under $25,000. Negative or no‐cost change orders do not typically impact the contingency fund.
Most Recent
CC Date Contractor/ Vendor Description
Current Contract
Amount Approved
by Council
Contingency
Budget
1st CCO
Impacting
Contingency
2nd CCO
Impacting
Contingency
3rd CCO
Impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6‐9th CCO
Impacting
Contingency
Total
Contingency
used
% of
Contingency
Used
Remaining
Contingency
Approximate
Completion %
and Notes
10/4/2021 McGuire and Hester 2020‐21 Community Development Block Grant Project $ 1,668,271 $ 170,000 $ ‐ 0% $ 170,000 0% Comple te 9/20/2021 Esquivel Grading & Paving, Inc Citywide Street Reconstr uction Phase 2 $ 1,018,003 $ 102,000 $ ‐ 0% $ 102,000 25% Compl ete 9/20/2021 Andreini Brothers Inc. Bo rel Park Development Project $ 1,729,607 $ 119,414 $ ‐ 0% $ 119,414 15% Compl ete 9/20/2021 Wilsey Ham Citywide Street Reconstruction Phase 3 $ 403,000 $ 41,000 $ ‐ 0% $ 41,000 5% Comp ete 8/16/2021 Andreini Brothers Inc. Citywide Street Rehabilitation Package 1‐C Project (Phase 2) $ 1,859,555 $ 190,000 $ 36 ,754 $ 36,754 19% $ 153,246 40% Complete 8/16/2021 Stantec Consulting Services,
Inc Basins 2 and 3 Collection System Improvements $ 16,94 0,578 $ 322,000 $ ‐ 0% $ 322,000 80% Compl ete 8/16/2021 Anderson Pacific Engineering
Construction, Inc.
Underground Flow Equalization System ‐ Construction
Contract $ 59,669,103 $ 4,900,000 $ 3,6 45 $ 19,250 $ 45,466.22 $ 497,875.00 $ ‐ $ ‐ $ 566,237 12 % $ 4,333,763 45% complete 7/19/2021 WRECO Citywide Street R ehabilitation Package 3B $ 310,000 $ 31,000 $ ‐ 0% $ 31,000 15% Com plete 7/19/2021 EPS, Inc. dba Express
Plumbing Natural Gas Line Replacement and Improvements $ 250,711 $ 25,000 $ ‐ 0% $ 25,000 5% Comp lete 6/7/2021 National Auto Fleet Group Police Department Patrol Vehic les $ 475,534 $ 62,000 $ ‐ 0% $ 62,000 0% Comp lete 5/17/2021 Waterworks Industries, Inc Marina Lagoon Vegetation and Water Quality Management Professional Services Agreement $ 858,980 $ 86,000 $ ‐ 0% $ 86,000 60% (in calendar year 2 of 3)
4/19/2021 Interstate Grading & Pav ing Citywide Street Reconstruct ion Phase 1 $ 4,457,533 $ 370,000 $ 59,517 $ 2,249 $ 1,900 $ 41,950 $ (4,337) $ 40,665 $ 141,944 38% $ 228,056 95% Complete 4/19/2021 JMB Construction Pacific Boulevard Force Main Project $ 1,842,650 $ 283,000 $ ‐ 0% $ 283,000 15% Compl ete 11/16/2020 CH2M/Jacobs Clean Water Program (CWP) Program Manage ment $ 14,330,000 $ 1,880,000 $ 2 3,926 $ 23,926 1% $ 1,856,074 99% complete 11/2/2020 Woodard & Curran Basin 4 Collection System Improvements Professional Services ‐ Design $ 2,264,465 $ 145,000 $ 27 ,643 $ 43,224 $ 49,207 $ 17,879 $ ‐ $ ‐ $ 1 37,953 95% $ 7,047 65% complete 11/2/2020 HDR Engineering, Inc.
WWTP Nutrient Removal and Wet Weather Flow
Management Upgrade and Expansion ‐ Engineering
Services during Construction
$ 13,143,427 $ 2,244,000 $ 44,62 1 $ 42,163 $ ‐ $ ‐ $ ‐ $ 86,784 4% $ 2,157,216 25% complete 9/21/2020 Sundt Construction, Inc. WWTP Nutrient Removal and Wet Weather Management Upgrade and Expansion ‐ GMP3 $ 379,880,747 $ 13,900, 000 $ 1,583,964.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 1,583,964 11% $ 12, 316,036 20% complete 9/8/2020 EPS, Inc El Camino Real S anitary Sewer Rehabilitation Project $ 1,795,328 $ 200,000 $ 45,011 $ 43,703 $ 20,010 $ 108,724 54% $ 91,276 95% complete 7/20/2020 Enterprise Automation WWTP Supervisory Control & Data Acquisition System Merger Project and Collections System $ 787,480 $ 80,000 $ 56,250 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 56,250 70% $ 23,750 8 0% complete 7/20/2020 Sundt Construction, Inc. WWTP Nutrient Removal and Wet Weather Management Upgrade and Expansion ‐ GMP2 $ 17,888,551 $ 1,655,000 $ 172,502.00 $ 75,216 $ ‐ $ ‐ $ ‐ $ ‐ $ 247,718 15% $ 1,407,282 95% complete
33 of 78
STATUS OF ONGOING CONTRACTS WITH CONTINGENCY FUNDS from 7/1/15 through 06/30/2021 This summary does not include projects with contingencies under $25,000. Negative or no‐cost change orders do not typically impact the contingency fund.
Most Recent
CC Date Contractor/ Vendor Description
Current Contract
Amount Approved
by Council
Contingency
Budget
1st CCO
Impacting
Contingency
2nd CCO
Impacting
Contingency
3rd CCO
Impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6‐9th CCO
Impacting
Contingency
Total
Contingency
used
% of
Contingency
Used
Remaining
Contingency
Approximate
Completion %
and Notes
7/20/2020 Sundt Construction, Inc. WWTP Nutrient Removal and Wet Weather Management Upgrade and Expansion ‐ GMP1 $ 33,364,015 $ 1,725,000 $ 18,32 6 $ 44,267 $ ‐ $ ‐ $ ‐ $ 62,593 4% $ 1,662,407 98% Complete 5/4/2020 Anderson Pacific Engineering
Construction, Inc.
North Shoreview Flood Improvements‐Construction
Contract $ 23,927,600 $ 2,390,000 $ 75,51 2 $218,551 $ 16,640 $ 38,705 $ 511,310 $ 281,614 $ 1,142,332 48% $ 1,247 ,668 60% Complete 5/4/2020 Terraphase Engineering, Inc. CWP WWTP Upgrade and Expan sion and UFES Projects $ 588,330 $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% $ 50, 000 48% complete 3/2/2020 Schaaf & Wheeler
East San Mateo Sanitary Sewer Lift Station
Rehabilitation Project ‐ Amendment ‐ Services During
Construction
$ 1,190,760 $ 30,000 $ 6,426 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 6,426 21% $ 23,574 9 9% Complete 1/21/2020 Park Engineering, Inc. Do wntown Parking Technology Project $ 248,667 $ 25,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% $ 25,000 95% Complete 11/18/2019 Wilsey Ham Str eet Reconstruction Phase II Engineering Services $ 691,643 $ 60,000 $ 22,570 $ 27,450 $ ‐ $ ‐ $ ‐ $ 50,020 83% $ 9,980 95% Complete 11/18/2019 Laz Parking Parking E nforcement Services $ 3,754,440 $ 375,444 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% $ 375,444 58% Compl ete 10/7/2019 Anvil Builders, Inc. Basin 2 & 3 Collection System Improvements/Dale Ave Pump Station Upgrade $ 20,142,000 $ 2,000,000 $ 34,33 6 $ 143,161 $ 413,992 $ 39,97 3 $ 429,433 $ 225,360 $ 1,286,255 64% $ 713,745 95% Complete 10/7/2019 IPS Group, Inc. San Mateo Downtown Parking Technology P roject $ 1,459,405 $ 218,911 $ 24,390 $ 171,265 $ ‐ $ ‐ $ ‐ $ ‐ $ 195,655 89% $ 23,256 95% Comp lete 9/16/2019 Koffler Electrical Mechanical
Apparatus Repair, Inc. Marina Lagoon Pump Overhaul $ 466,400 $ 46,640 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% $ 46,640 90% Complete 7/15/2019 RRM Design Group Central P ark Design Development Services $ 347,460 $ 45,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% $ 45,000 50% Complete 5/20/2019 Kutzmann & Associates, Inc
WWTP Nutrient Removal and Wet Weather
Management Upgrade and Expansion ‐ Building Plan
Review & Inspection
$930,000 $ 100,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% $ 100,000 37% compl ete 5/20/2019 Tennyson Electric, Inc. Baywood High‐Voltage Streetlig ht Conversion $ 1,335,920 $ 135,000 $ 33,480 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 33,480 25% $ 10 1,520 75% complete 3/4/2019 Stantec WWTP IAP II ‐ Design & Engineering Services $ 1,393,930 $ 87,000 $ 79,800 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 79,800 92% $ 7,200 98% com plete 1/22/2019 HDR Engineering, Inc.
Wastewater Treatment Plant Nutrient Removal and
Wet Weather Flow Management Upgrade and
Expansion ‐ Design
$ 27,516,647 $ 2,575,823 $ 162,940 $ 1,440,882 $ 168,001 $ 50,000 $ 288,357 $ 257,332 $ 2,367,512 92% $ 208,311 99% Complete 1/7/2019 Myers and Sons WWTP IAP II Construction $ 6, 474,979 $ 634,000 $ 73,582 $ 52,360 $ 42,238 $ 31,868 $ 200,048 32% $ 433,952 98% complete 12/3/2018 Schaaf & Wheeler Coyote Point and Poplar Avenue Pump St ations Design $ 1,131,070 $ 50,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% $ 50,000 80% Complete
(contingency added with
Am. 3 approved by CC
12/3/2018)
5/21/2018 Biggs Cardoza Associates Be rmuda Bridge Replacement ‐ Design $ 435,000 $ 45,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% $ 45,000 70% Complete
34 of 78
Most Recent
CC Date Project # Description
Amount
Approved by
Council
Contingency
Budget
1st CCO
impacting
Contingency
2nd CCO
impacting
Contingency
3rd CCO
impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6th CCO
Impacting
Contingecy
Total
Contingency
used
% of
Contingency
Used
Unused
Contingency Remarks
8/6/2021 467770
Professional
Design Services for
Street
Reconstruction
Phase 1
$ 617,163 $ 50,000 $ 32,131 $ 17,869 $ 50,000 100% $ - 5/17/2021 460034
Laurie Meadows
Pedestrian and
Bicycle Safety
Improvement
Project
$ 465,648 $ 46,000 $ 21,367 $ 11,349 $ 32,716 71% $ 13,284 4/19/2021 467008
Citywide Street
Rehabilitation
Package 1-C
Project Phase 1
$ 968,757 $ 100,000 $ 7,241 $ 3,320 $ 9,263 $ (74,504) $ 19,824 20% $ 80,176 1/6/2020 467007
N San Mateo Dr
Sustainable Street
Project
$ 3,006,775 $ 300,000 $ 2,346 $ 6,260 $ 1,211 $ 15,900 $ (94,967) $ 25,716 9% $ 179,317 9/3/2019 460037
El Camino @ RTE
92 Landscaping
Improvements
$ 327,520 $ 30,000 $ - 0% $ 30,000 5/6/2019 46T003
WWTP Nutrient
Removal and Wet
Weather Flow
Management
Upgrade and
Expansion -
Preconstruction
Services
$ 2,535,044 $ 202,427 $ 63,925 $ 63,925 32% $ 138,502 4/5/2021 469933
2020-21 Sanitary
Sewer Root
Foaming (North
Basin)
$ 251,726 $ 25,000 $ - $ - $ - 0% $ 25,000 4/19/2021 46f012
Central Park Tennis
Court Garage
Repair
$ 1,569,634 $ 30,000 $ 23,918 $ 526 $ 24,444 81% $ 5,556 12/7/2020 561625
Fire Station 25
Construction
Management
$ 852,672 $ 119,000 $ 29,000 $ - $ - $ 29,000 24% $ 90,000 COMPLETED CONTRACTS WITH CONTINGENCY FUNDS from 7/1/15 through 06/30/2021 This summary does not include projects with contingencies under $25,000. Negative or no-cost change orders do not impact the contingency fund. 35 of 78
Most Recent
CC Date Project # Description
Amount
Approved by
Council
Contingency
Budget
1st CCO
impacting
Contingency
2nd CCO
impacting
Contingency
3rd CCO
impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6th CCO
Impacting
Contingecy
Total
Contingency
used
% of
Contingency
Used
Unused
Contingency Remarks
11/16/2020 N/A
Unison BioGas
Conditioning
System
(BioCNG100)
maintenance
$ 304,804 $ 30,000 $ - 0% $ 30,000 9/8/2020 467001-46000-
006
Citywide Street
Rehabilitation
Package 1-B
$ 1,318,597 $ 130,000 $ 1,265 $ 12,210 $ (119,884) $ 13,475 10% $ 116,525 6/29/2020 46F007
City Hall
Restrooms
Remodel
$ 292,419 $ 25,000 $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 3/2/2020 610041
Citywide Building
Access Control
System
$ 590,542 $ 103,000 $ 35,035 $ 11,850 $ 3,192 $ 18,000 $ 2,657 $ 10,286 $ 81,020 79% $ 21,980 9/21/2020 467001
Street
Rehabilitation
Package 1-C
$ 311,860 $ 90,000 $ 27,968 $ - $ - $ - $ - $ - $ 27,968 31% $ 62,032 10/21/2019 460039 Fire Station 25 $ 6,140,000 $ 673,000 $ 15,394 $ 3,812 $ 4,152 $ 22,071 $ 51,962 $ 65,443 $ 162,835 24% $ 510,165 9/16/2019 469031
Americans with
Disabilities Act Self-
Evaluation &
Transition Plan
$ 282,925 $ 26,000 $ 20,000 $ - $ - $ - $ - $ - $ 20,000 77% $ 6,000 8/20/2018 460064
Sustainable
Solutions Turnkey
Program
$ 3,202,948 $ 197,052 $ 59,162 $ 25,264 $ - $ - $ 84,426 43% $ 112,626 10/21/2019 469981
Clean Water
Program (CWP)
Program
Management
$ 17,600,000 $ 900,000 $ 65,372 $ 31,992 $ 46,152 $ 11,868 $ 6,779 $ 51,480 $ 239,614 27% $ 660,386 9/3/2019 469988
East San Mateo
Sanitary Sewer Lift
Station
Rehabilitation -
Construction
$ 3,286,404 $ 350,000 $ 161,625 $ 38,444 $ 41,534.00 $ - $ - $ - $ 241,603 69% $ 108,397 6/3/2019 46S091
Basin D Sanitary
Sewer
Rehabilitation -
Construction
$ 3,853,172 $ 400,000 $ 92,132 $ 1,800 $ 7,900 $ 40,948 $ 54,750 $ 34,407 $ 306,510 77% $ 93,490 36 of 78
Most Recent
CC Date Project # Description
Amount
Approved by
Council
Contingency
Budget
1st CCO
impacting
Contingency
2nd CCO
impacting
Contingency
3rd CCO
impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6th CCO
Impacting
Contingecy
Total
Contingency
used
% of
Contingency
Used
Unused
Contingency Remarks
6/15/2020 467001 Citywide Slurry
Seal Package 1-A $ 1,060,035 $ 123,000 $ $ - $ - $ - $ - $ - 0% $ 123,000 1/21/2020 461214
2018-19
Community
Development
Grand Street
Rehab Project
$ 821,473 $ 82,000 $ $ - $ - $ - $ - $ - 0% $ 82,000 10/21/2019 46f004
Police Department
Substation &
Sleeping Quarters
$ 534,305 $ 54,000 $ 33,047 $ 9,859 $ 5,229 $ - $ - $ 48,135 89% $ 5,865 8/19/2019 46S093
Basin A Sanitary
Sewer Cleaning &
Video Inspection
$ 481,930 $ 50,000 $ 5,625 $ - $ - $ - $ - $ 5,625 11% $ 44,375 7/15/2019 469933
2018-19 Sanitary
Sewer Root
Foaming
$399,003 $ 40,000 $ - $ - $ - $ - $ - 0% $ 40,000 7/15/2019 610023 King Park Sythentic
Turf Construction$2,016,135 $ 80,000 $ - $ - $ - $ - $ - 0% $ 80,000 7/15/2019 610023
King Park Synthetic
Turf Design and
Management
$ 481,068 $71,000 $ 3,250 $ 15,300 $ 2,735 $ 7,100 $ - $ 28,385 40% $ 42,615 7/15/2019 467002
2018-19 Street
Rehabilitation
Phase II Project
$ 2,217,590 $ 220,000 $64,120 $ 33,173 $ (79) $ - $ - $ 97,214 44% $ 122,786 7/15/2019 467002
2018-2019 Street
Rehabilitation
Phase I Project
$ 1,683,857 $ 165,000 $24,676 $ 46,608 $ 89,417 $ (333,457) ($172,756) 0% $ 337,756 6/17/2019 none
Summer Children’s
and Youth Theater
Program
$ 120,000 $ 25,000 $ - $ - $ - $ - $ - 0% $ 25,000 6/17/2019 467774 Rand Street
Reconstruction $ 1,126,763 $ 100,000 $ 44,891 $ 5,830 $ 74,563 $ (23,384) $ 101,900 102% $ (1,900) Balance
approved by
CC on 1/19/21
6/17/2019 46S091
Basin C Sanitary
Sewer
Rehabilitation -
Construction
$ 3,217,480 $ 350,000 $ 85,000 $ 9,520 $ 68,254 $ 144,400 $ (305,045) $ 2,129 1% $ 347,871 37 of 78
Most Recent
CC Date Project # Description
Amount
Approved by
Council
Contingency
Budget
1st CCO
impacting
Contingency
2nd CCO
impacting
Contingency
3rd CCO
impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6th CCO
Impacting
Contingecy
Total
Contingency
used
% of
Contingency
Used
Unused
Contingency Remarks
5/6/2019 46S002
Basin 1B Collection
System
Improvements -
Construction
$ 4,626,145 $ 700,000 $ 15,000 $ 17,195 $ 128,011 $ 12,250 $ 95,126 $ 267,582 38% $ 432,418 5/6/2019 467774
Rochester and
Ottawa Street
Reconstruction
$ 2,693,440 $ 230,000 $ 10,505 $ 5,895 $ (7,331) $ 209,785 $ (23,242) $ 195,612 85% $ 34,388 4/15/2019 469030
CNG Vehicle
Maintenance
Facility
Design/Build
$ 277,183 $ 25,000 $ 1,866 $ - $ - $ - $ - $ 1,866 7% $ 23,134 9/17/2018 463231 2017-18 Sidewalk
Repair Project $ 468,609 $ 47,000 $ 5,733 $ 12,550 $ 19,329 $ 4,920 $ (71,701) $ (29,170) 0% $ 76,170 9/17/2018 46s001
Basin 1A Collection
System
Improvements
Construction
$6,335,080 $ 640,000 $ 2,612 $ 1,927 $ 15,000 $ (411,850) $ (392,311) 0% $ 1,032,311 9/17/2018 46S001
Basin 1A Collection
System
Improvements
Design
$1,188,982 $ 105,000 $ - $ - $ - $ - 0% $ 105,000 8/20/2018 NA Peninsula Music
Together Classes $ 130,000 $ 25,000 $ - $ - $ - $ - $ - $ - 0% $ 25,000 8/20/2018 467002 2018-19 Slurry
Seal Basin B $ 1,263,110 $ 125,000 $ 9,976 $ 49,366.00 $ 59,342 47% $ 65,658 8/20/2018 460046 Main Street
Garage Repairs $ 209,900 $ 50,000 $ - $ - $ - $ - 0% $ 50,000 8/20/2018 461001
2nd & ECR Garage
Stair
Improvements
$ 321,100 $ 50,000 $ - $ - $ - $ - 0% $ 50,000 8/20/2018 467003,
462249
E. Hillsdale Blvd
Street
Rehabilitation
$ 1,609,536 $ 165,000 $ 5,755 $ 8,268 $ 10,000 $ 37,956 $ 61,978 $ 123,956 75% $ 41,044 8/20/2018 (none) Tennis Instruction $ 200,000 $ 25,000 $ - $ - $ - $ - $ - $ - 0% $ 25,000 7/16/2018 467774
East Poplar Ave
Reconstruction
Project
$ 678,280 $ 70,000 $ 17,784 $ 23,294.00 $ 17,454.00 $ 1,778.70 $ 60,311 86% $ 9,689 6/18/2018 (none) Summer Theater
Program $ 140,000 $ 25,000 $ - $ - $ - $ - 0% $ 25,000 38 of 78
Most Recent
CC Date Project # Description
Amount
Approved by
Council
Contingency
Budget
1st CCO
impacting
Contingency
2nd CCO
impacting
Contingency
3rd CCO
impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6th CCO
Impacting
Contingecy
Total
Contingency
used
% of
Contingency
Used
Unused
Contingency Remarks
5/7/2018 461106
Poplar Ave Pump
Station Trash
Capture
$ 457,500 $ 46,000 $ - $ - $ - $ - 0% $ 46,000 4/16/2018 467004 2016-2018 Street
Rehab Phase I $ 1,084,674 $ 100,000 $ - $ - $ - $ - 0% $ 100,000 4/16/2018 46s092 42nd Ave Pump
Station Rehap $ 1,283,369 $ 130,000 $ 98,738 $ - $ - $ 98,738 76% $ 31,262 3/19/2018 467774
E. 39th Avenue
Street
Reconstruction
$ 691,866 $ 70,000 $ 58,567 $ 4,615 $ 9,521.00 $ 72,703 104% $ (2,703) Balance
approved by
CC on 1/7/19
2/20/2018 460036 Downtown Twinkle
Light Installation $ 525,981 $ 39,100 $ 27,720 $ - $ - $ 27,720 71% $ 11,380 2/20/2018 (none) 2019 Sycamore
Tree Pruning $ 280,320 $ 35,000 $ - $ - $ - $ - 0% $ 35,000 1/16/2018 461214
2017 Community
Development
Block Grant Street
Rehab
$ 645,640 $ 65,000 $ (3,318) $ - $ - $ (3,318) 0% $ 68,318 1/16/2018 465155 Bay to Transit Trail
Phase I $ 290,400 $ 27,000 $ - $ - $ - $ - 0% $ 27,000 11/20/2017 460040
Los Prados High
Voltage Streetlight
Conversion
$ 1,077,708 $ 110,000 $ - $ - $ - $ - 0% $ 110,000 10/16/2017
46s091
(formerly
469913)
Basin B Sanitary
Sewer
Rehabilitation
Project
$ 1,377,553 $ 126,600 $ 78,200 $ - $ - $ 78,200 62% $ 48,400 10/2/2017
465161 (plus
funds from
467004)
Citywide Crosswalk
Improvement
Project
$ 399,411 $ 40,000 $ - $ - $ - $ - 0% $ 40,000 8/21/2017 467003 2016 Citywide
Slurry Seal $ 764,120 $ 75,000 $ (77,513) $ - $ - $ (77,513) 0% $ 152,513 8/21/2017 467004 E 3rd Ave Street
Rehabilitation $ 1,265,454 $ 186,517 $ - $ - $ - $ - 0% $ 186,517 8/21/2017 467004
2016 Street
Reconstruction -
Various Locations
$ 1,988,274 $ 200,000 $ - $ - $ - $ - 0% $ 200,000 8/21/2017 46T009 WWTP IAP II
Design $ 876,000 $ 87,000 $ - $ - $ - $ - 0% $ 87,000 39 of 78
Most Recent
CC Date Project # Description
Amount
Approved by
Council
Contingency
Budget
1st CCO
impacting
Contingency
2nd CCO
impacting
Contingency
3rd CCO
impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6th CCO
Impacting
Contingecy
Total
Contingency
used
% of
Contingency
Used
Unused
Contingency Remarks
6/5/2017 465164
Safe Routes to
School
Construction
$ 1,848,234 $ 185,000 $ 14,894 $ 5,737 $ 17,848.00 $ 38,479 21% $ 146,521 4/17/2017 469942
Dale Avenue Pump
Station Wet Well
Rehab
$ 1,299,500 $ 130,000 $ 29,101 $ 75,939 $ (89,899.00) $ 15,141 12% $ 114,859 3/20/2017 463231 2016 Sidewalk
Repair Program $ 494,150 $ 49,000 $ - $ - $ - $ - 0% $ 49,000 1/3/2017
610015,
610017,
610030,
610008
Laurie Meadows
Park Play Area
Renovation Project
$ 912,425 $ 105,667 $ 73,348 $ - $ - $ 73,348 69% $ 32,319 10/3/2016467774-46000-
7713
30th Avenue Street
Reconstruction
Project
$ 919,193 $ 90,000 $ (20,258) $ 32,971.00 $ - $ 12,713 14% $ 77,287 9/19/2016 46S093-4600-
9040-46320
2016 C Basin
Sanitary Sewer
Cleaning and Video
Inspection
$ 369,841 $ 36,990 $ - $ - $ - $ - 0% $ 36,990 9/6/2016 467004
Pavement
Rehabilitation at
Various Locations
$ 1,187,247 $ 118,000 $ (64,389) $ - $ - $ (64,389) 0% $ 182,389 7/18/2016
465150
(Contingency:
467004)
North Central
Pedestrian
Infrastructure
Improvements
Construction
Contract
$ 1,238,396 $ 125,000 $ (10,919) $ 85,196 $ 28,247 $ (11,186) $ 91,338 73% $ 33,662 6/6/2016 466602
Poplar Corridor
Safety
Improvement
Project
Construction and
Contract
$ 1,356,740 $ 135,000 $ 27,700 $ 28,655 $ 78,562 $ 134,917 100% $ 83 5/16/2016 461212
2016 Community
Development
Block Grant Curb
Ramp and
Sidewalk
Installations -
Contract Award
$ 337,821 $ 35,000 $ (13,148) $ - $ - $ (13,148) 0% $ 48,148 40 of 78
Most Recent
CC Date Project # Description
Amount
Approved by
Council
Contingency
Budget
1st CCO
impacting
Contingency
2nd CCO
impacting
Contingency
3rd CCO
impacting
Contingency
4th CCO
Impacting
Contingency
5th CCO
Impacting
Contingency
6th CCO
Impacting
Contingecy
Total
Contingency
used
% of
Contingency
Used
Unused
Contingency Remarks
5/16/2016 465157
Hillsdale/US-101
Bicycle/Pedestrian
Bridge Project -
Amendment No. 1
$ 865,385 $ 80,000 $ - $ - $ - $ - 0% $ 80,000 4/18/2016 46T003
WWTP Secondary
Facilities
Conceptual
Planning
$ 110,264 50,000$ $ - $ - $ - $ - 0% $ 50,000 Contingency is
included in PO
(total of
$1,150,264)
4/18/2016 463005
Citywide
Streetlight Led
Conversion Phase
II - Contract Award
$ 1,589,627 $ 158,963 $ (44,813) $ - $ - $ (44,813) 0% $ 203,776 4/4/2016 467004
2014-2015 Street
Rehabilitation
Phase II
Construction and
Contract
$ 2,246,849 $ 250,000 $ 201,252 $ 20,200 $ - $ 221,452 10% $ 28,548 4/4/2016 467004
2014-2015 Street
Rehabilitation
Phase II
Construction
Inspection
Contract
$ 158,900 $ 25,000.00 $ 19,208.75 * $ - $ - $ - 0% $ 25,000 *CCO to
correct
unrelated
billing error;
no impact on
contingency
3/7/2016 46T002
Wastewater
Treatment Plant
Immediate Action
Project (IAP)
Package I
$ 16,276,000 $ 1,700,000 $ 315,226 $ 10,401 $ 152,386 $ 87,135 $ 565,148 3% $ 1,134,852 8/17/2015 610017,
610030
Beresford Park
Play Area
Renovations
project - multiple
specific contracts
for Project Base
Bid and Alternate
No. 2 work
$ 2,175,100 $ 174,008 $ 43,251 $ 15,130 $ 31,837 $ 29,236 $ 119,454 5% $ 54,554 7/20/2015 467774
Norton Ave and
various street
recontruction
$ 1,496,109 $ 150,000 $ (89,733) $ - $ - $ (89,733) 0% $ 239,733 7/20/2015 469948
Wastewater
Treatment Plant
Control System
Upgrade
$ 1,365,419 $ 150,000 $ - $ - $ - $ - 0% $ 150,000 Total: 8,939,743$
41 of 78
CITY OF SAN MATEO
2 7
5 4
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: CONSENT CALENDAR File ID: 21-5571 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: January 18, 2022
SUBJECT:
Renewable Diesel Fuel Purchase – Amendment
RECOMMENDATION:
Adopt a Resolution to approve an alternative purchasing procedure and approve Amendment No. 2 to the agreement with Valley Oil to change the type of fuel provided from regular diesel to renewable diesel at the same price and terms and extend the existing agreement term by one year with three additional one-year extensions at the City’s option; and authorize the Public Works Director to execute the amendment in substantially the form presented.
BACKGROUND:
Regular, fossil-based diesel is currently used to power vehicles in the City’s fleet, including dump trucks, street sweepers, vactor trucks, and light duty maintenance trucks. As part of the August 15, 2021 presentation to Council on the City’s Green Fleet 2030 strategic objective, staff recommended the use of renewable diesel to replace the fossil-based fuel.
Renewable diesel is derived from biomass sources such as vegetable oils, grasses, and woody material and can be used with no modifications to the vehicles or fueling system as it behaves identically to fossil-based diesel. It is cleaner burning, and its use will decrease greenhouse gas and CO2 lifecycle emissions significantly. Staff recommends authorizing the Public Works Director to exercise extensions per the contract agreement.
City of San Mateo Municipal Code Section 3.60.030 requires, as a general rule, that contracts valued at $100,000 or more be competitively bid. However, Municipal Code Section 3.60.050 contains a number of exceptions to the City’s competitive bidding requirement. Section 3.60.050(b), which provides that competitive bidding is not required when the City Council finds that it would be “impracticable or unavailing,” applies here. City staff has confirmed that the price quoted by Valley Oil is the lowest available and therefore competitive bidding would be “unavailing.” City staff solicitated quotes for renewable diesel from three providers. Pricing for renewable diesel was requested as a proposed markup on the Oil Price Information Service (OPIS) daily rack average costs. OPIS reports the average costs of fuels in different areas of the country several times each day, providing a tool for both oil companies and awarding bodies. Using OPIS data removes the fluctuating cost of fuel from the quoted differentials and instead puts the focus on the individual vendor delivery markups, which improves transparency and efficiency in the bid evaluation process.
The OPIS daily rack average costs submitted by each company is summarized below:
• Valley Oil – OPIS + $0.075
• Booster Fuels Inc. – OPIS + $0.33
• Diesel Direct – OPIS + $0.30
Of the quotes obtained, Valley Oil, the City’s current diesel provider, submitted the lowest proposed markup to the OPIS daily rack average price. The pricing quoted is the same as the existing contract for the delivery of ultra-low sulfur diesel. 42 of 78
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While bids are typically required for contracts within the awarding authority of the City Council, staff believes that additional bidding would be unavailing and requests an exception to the City’s competitive bidding requirement pursuant to San Mateo Municipal Code Section 3.60.050(b).
Staff recommends approving Amendment No. 2 with Valley Oil for the delivery of renewable diesel fuel to several Public Works tank locations identified in the original agreement. Deliveries for renewable diesel will be scheduled on a weekly basis.
BUDGET IMPACT:
No additional funds will be required as the renewable diesel fuel will be priced at the same prevailing rates as the current pure diesel fuel. Sufficient funds were allocated in various operating programs to cover the existing agreement.
ENVIRONMENTAL DETERMINATION:
This purchase is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
No notice is required given this is only a change to the type of fuel being delivered under the current fueling agreement with Valley Oil. All noticing requirements were previously met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Amendment
STAFF CONTACT
Eric Bell, Facilities and Fleet Services Manager
[email protected]
650-522-7328
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)
APPROVING ALTERNATIVE PURCHASING PROCEDURE FOR AN AGREEMENT WITH VALLEY OIL FOR THE
PURCHASE OF RENEWABLE DIESEL FUEL
WHEREAS, Clear diesel is used to power vehicles in the citywide fleet including dump trucks, street sweepers, vactor trucks, and light duty maintenance trucks; and WHEREAS, the City wishes to convert to the use of renewable diesel fuel in all diesel vehicles; and WHEREAS the City wishes to Amend the agreement with Valley Oil to include the delivery of renewable diesel fuel and extend the contract term; and
WHEREAS, as a general rule, the City’s Municipal Code requires that contracts with a value of $100,000 or more be competitively bid; and
WHEREAS, San Mateo Municipal Code Section 3.60.050(b) contains an exception to the City’s competitive bidding requirement when the City Council finds that it is competitive bidding would be impracticable or unavailing; and
WHEREAS, staff recommends entering into this contract amendment without competitive bidding for the reasons set forth below.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS AND RESOLVES that:
1. In accordance with San Mateo Municipal Code Section 3.60.050(b), competitive bidding for this contract would be impracticable or unavailing because City staff has requested proposals from three alternate fuel providers and has confirmed that no other company can match the price offered by Valley Oil.
2. The Director of Public works is authorized to execute Amendment 2 with Valley Oil for delivery of renewable diesel fuel and future term extensions.
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Contract Amendment Page 1 of 2
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AMENDMENT NO. 2 TO THE AGREEMENT
BETWEEN THE CITY OF SAN MATEO AND
BOSCO OIL, INC. DBA VALLEY OIL COMPANY FOR
DIESEL FUEL PROCUREMENT AND DELIVERY SERVICES
WHEREAS, the City of San Mateo (“City”), a municipal corporation of the State of California, and Bosco Oil, Inc. dba Valley Oil Company (“Contractor”), entered into an Agreement for diesel fuel procurement and delivery services (“Agreement”) on July 16, 2020; and WHEREAS, City and Contractor amended the Agreement effective July 1, 2021 to extend the term of this Agreement to June 30, 2022, and
WHEREAS, the City and Contractor wish to amend the Agreement to extend the term for an additional year through June 30, 2023, and provide for three (3) additional 1-year renewal terms; And WHEREAS, the City and Contractor wish to amend the Agreement to change the type of fuel to be provided.
NOW, THEREFORE, the parties agree as follows:
1. Section 4 of the Agreement is amended to read:
“The services to be performed under this Agreement shall continue from the execution date of this Amendment and be completed on or about June 30, 2023. The City and CONTRACTOR, by mutual agreement, may extend the contract for a maximum of three (3) one-year extensions.”
2. Amend Exhibit B of the Agreement to add the procurement and delivery of Clear Renewable Diesel fuel at the current OPIS sheet pricing quoted for Ultra Low Sulfur Diesel as base pricing until Renewable has been added to the OPIS. Current contract pricing of .075 margin over OPIS average will be the price for Renewable Diesel fuel.
3. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, CITY OF SAN MATEO and BOSCO OIL, INC. DBA VALLEY OIL COMPANY. have executed this Agreement on ________________.
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Contract Amendment Page 2 of 2
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CITY OF SAN MATEO CONTRACTOR
Azalea Mitch
Public Works Director
Bob Christiansen
Its Authorized Agent
President
APPROVED AS TO FORM
Gabrielle Whelan
Assistant City Attorney
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Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: CONSENT CALENDAR File ID: 22-5669 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: January 18, 2022
SUBJECT:
Fare Integration – Letter of Support
RECOMMENDATION:
Authorize the Mayor to sign and include the City of San Mateo logo on a letter of support for Bay Area transit fare integration.
BACKGROUND:
The Bay Area Transit Fare Coordination & Integration Study was initiated in 2020 by Bay Area transit agencies and the Metropolitan Transportation Commission (MTC) to evaluate current transit fare policies and potential future regional fare coordination options. In November 2021, as part of this study, the Fare Integration Task Force voted in favor of a Fare Policy Vision for Bay Area transit. This plan calls for Bay Area transit agencies to work together to establish predictable, regionally integrated routes and recommends a pilot all-agency transit pass, free transfers, and standardized regional fares. The implementation of the findings from the Fare Coordination & Integration Study was included among the recommendations from the Blue Ribbon Transit Recovery Task Force effort.
Seamless Bay Area, a non-profit advocacy organization, is seeking support from local cities and organizations to encourage the boards of the 27 Bay Area transit agencies to approve the recommendations of the Fare Integration Task Force. Staff recommends City Council authorize the Mayor to sign the joint letter of support and include the City’s logo on the letter.
BUDGET IMPACT:
There is no budget impact associated with this item.
ENVIRONMENTAL DETERMINATION:
This letter of support is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Letter of Support
STAFF CONTACT
Sue-Ellen Atkinson, Principal Transportation Planner
[email protected]
(650) 522-7288
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Nicolette Chan, Assistant Transportation Planner
[email protected]
(650) 522-7326
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Additional co-signing organization logos continueon page 2 October 5, 2021
Dear Fare Integration Task Force members, Transit Agency Board Members, and MTC Commissioners, Thank you very much for advancing the Regional Fare Coordination and Integration study.
We strongly support theinitial recommendationsofthe study, including:● Piloting multi-agency transit passes that can be distributed to riders by employers,transportation management associations, colleges/universities, and housing developments.(“Tier 1”)● Free transfers across the region (“Tier 2”), which is estimated to bring at least 25,000 new dailyriders to transit - as much as some of our region’s flagship bus lines 1 49 of 78
Additional co-signing organization logos continued from page 1 Within Tier 1, we encourage moving up affordable housing developments in priority for the pilot, sincethis has the potential for substantial equity benefits, and will provide valuable pilot feedback from adiverse set of low-income transit riders.
In addition, given the tremendous benefits of standardizing fare structures for regional services (“Tier3”) - which, based on the study, could bring 68,000 new daily transit riders and reduce over 800,000daily vehicle miles traveled (VMT) from our roads -we strongly support progress toward Tier 3,including setting up the appropriate decision-making structures and identifying the new fundingsources that can support that level of integration.
For comparison, the ridership increase associated with Tier 3 is similar to Caltrain’s ridership beforeCovid, and the reduction in driving miles and pollution is four times that projected of Caltrainelectrification, one of our region’s flagship capital projects.
As the region works together to bring riders back to transit following the impacts of Covid, the studyindicates that providing integrated fares is among the most cost-effective strategies available toincrease transit ridership.
The study shows that the outcomes would be valuable to provide mobility for low-income residents; tosupport our economy as the region recovers from Covid; to support needed housing; and to reduce theregion’s largest source of greenhouse gas emissions. 2 50 of 78
Additional co-signing organization logos continued from page 1 Lastly, we would like to encourage the Task Force and MTC to continue to keep open the possibility foreventual movement to “Tier 4” integration, a fully integrated fare system as is currently in place acrossmany high-ridership regions. The business case indicates that some versions of Tier 4 may have thepotential to offer even greater ridership and VMT benefits than Tier 3.
In addition, MTC’scurrent wayfinding business casestudy shows an additional $150-$300 million ineconomic and environmental benefits delivered by the deepest level of wayfinding and brandingintegration, but which is dependent upon fully integrated fares consistent with “Tier 4” of the fareintegration study. And MTC’s polling shows about a 90% approval rating for wayfinding and fareintegration improvements.
The deeper levels of fare integration will require additional funding to achieve the substantial benefits.And it will be essential for these strategies to be implemented in a manner that supports equity forvulnerable residents and the financial viability of transit agencies. These decisions should be broughtinto the region’s consideration of a potential regional transportation funding measure, as part of a broadconversation about the goals and values for transit funding.
Thank you for your consideration,
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Adina LevinFriends of Caltrain
Jonathon Kass, Transportation Policy ManagerSPUR
Ian Griffiths, Policy DirectorSeamless Bay Area
Roseanne Foust, President & CEOSan Mateo County Economic DevelopmentAssociation (SAMCEDA) Gwen LitvakBay Area Council
Jordon WingStreets for People Bay Area
John RistowDirector of Transportation, City of San Jose Diane Bailey, Executive DirectorMenlo Spark
Tiffany Rodriguez,Manager, Transportation Solutions,Associated Students, San Jose StateUniversity Petra SiltonThrive Alliance: The Alliance of Non-profitsfor San Mateo County Angie EvansPalo Alto Forward
Riya MasterExternal Affairs Vice President, AssociatedStudents of the University of California Kelsey BanesPeninsula for Everyone
Kristina Pappas, PresidentSan Francisco League of Conservation Voters Evelyn StiversHousing Leadership Council of San MateoCounty Jack KurzweilWellstone Democratic Renewal Club
Sheri BrunsExecutive Director, Silicon Valley IndependentLiving Center Jeffrey Levin, Policy DirectorEast Bay Housing Organizations Vanessa BohmUrban Environmentalists
Michael AbramsonMountain View YIMBY
Debbie Toth, President & CEOChoice in Aging
Helena Chang, Advocacy Program ManagerThe Center for Independent Living (TheCIL) Bruce EnglandMountain View Coalition for SustainablePlanning Greg Magofña, Co-ExecutiveEast Bay for Everyone
Lauren Weston, Executive DirectorActerra: Action for a Healthy Planet Jim Baker, CEO & FounderXentrans
Jason BakerSilicon Valley Leadership Group
Marco Echeandia, Director of SustainabilityAssociated Students of San Jose StateUniversity 4 52 of 78
Kathryn Hagerman Medina, Director, CustomerSuccess,RideAmigos Antonio Maldonado, Director of Business AffairsAssociated Students of San Jose StateUniversity Debra Ballinger, Executive DirectorMonument Impact
Zach Druckersf.citi
Rorbert FeinbaumSaveMUNI
Jack SweringenFriends of SMART
Tina MartinMothers Out Front San Francisco
Hans Larsen, Public Works DirectorCity of Fremont
David Sorrell, TDM-CPNorthern California Chapter, Association forCommuter Transportation Justine MarcusEnterprise Community Partners
Russ Hancock, President & CEOJoint Venture Silicon Valley Adam Thongsavat, Public PolicyAirbnb
Ahleli CuencaYouth Leadership Institute
Michael Gliksohn, TreasurerRichmond Progressive Alliance Nicole Kemeny, President350 Silicon Valley
Marlene SantoyoMenlo Together
Carol Cross, Co-ConvenorFossil Free Mid-Peninsula
Erin ChazerPeninsula Young Democrats
Bijan MehryarSalesforce
Paul FadelliMayor, City of El Cerrito
Liore Milgrom-GartnerCA Interfaith Power & Light
Rick Bonilla, MayorCity of San Mateo
Scott KniesSan Jose Downtown Business Association
Nathan UlshSan Jose Downtown Business Association
Dave CampbellBike East Bay
Ethan Mizzi, ChairSouth San Francisco Youth Commission
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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: CONSENT CALENDAR File ID: 21-5665 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Finance Department
MEETING DATE: January 18, 2022
SUBJECT:
2022 Annual Investment Policy – Approval
RECOMMENDATION:
Adopt a Resolution to approve the City of San Mateo 2022 Investment Policy.
BACKGROUND:
The investment of funds by a California local agency, including the types of securities in which an agency may invest, is governed by the California Government Code (Section 53000-53610). The City’s Investment Policy may be more restrictive than the Government Code; however, it may not be more permissive. Formal investment policies by local agencies are not required by law, but they are considered a best practice to provide guidelines for investing City funds in accordance with the Government Code. The City’s practice is to have the City Council review and approve the policy annually regardless of whether or not there are changes.
The 2022 Investment Policy has been updated to expand the portfolio to:
Increase the purchase of Commercial Paper to 40% of the portfolio if assets are greater than $100 million. Prohibited Investment Vehicles and Practice (section VIII. of the policy) has been updated to include a new provision under Government Code section 53601.6(b)(2), sunsetting on January 1, 2026, allowing the purchase of U.S. Government securities that could result in a zero-or negative interest accrual if held to maturity. Local governments that are not Qualified Institutional Buyers (QIB) as defined by the Securities and Exchange Commission, are prohibited from purchasing Private Placement Securities. The SEC defines a QIB as having at least $100,000,000 in securities owned and invested.
POLICY REVIEW:
The proposed 2022 Investment Policy was approved by the City’s Investment Advisory Committee at its quarterly meeting held on October 18, 2021.
BUDGET IMPACT:
There are no additional costs associated with approval of the proposed revisions to the investment policy.
ENVIRONMENTAL DETERMINATION:
This 2022 Investment Policy is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
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ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Investment Policy Track Changes
STAFF CONTACT
Rich Lee
[email protected]
(650) 522-7102
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CITY OF SAN MATEO
RESOLUTION NO. ________ (2022)
ADOPTING THE INVESTMENT POLICY FOR THE CITY OF SAN MATEO WHEREAS, investment policies guide staff and their advisors for all investment activities on behalf of cities; and
WHEREAS, those investment activities are primarily governed by the individual city’s adopted investment policies and by California state law (Government Code sections 53600-53610); and WHEREAS, the Investment Policy for the City of San Mateo is consistent with state law and, for the purpose of added safety and liquidity, is more restrictive than state law; and WHEREAS, Government Code section 53646 requires annual review and approval of a city’s investment policy only if there are changes, however it encourages cities to conduct an annual review and approval process even if there are no proposed changes; and
WHEREAS, recognizing the importance of the City’s Investment Policy, staff proposes to continue the annual Council review and approval process even if there are no proposed changes; and WHEREAS, the Investment Advisory Committee concurs with staff’s recommendation to adopt the 2022 Investment Policy.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. In accordance with California Quality Act Guidelines section 15378(b)(5), approval of the Investment Policy for the City is an organizational or administrative activity that will not result in direct or indirect physical changes on the environment.
2. The 2022 Investment Policy for the City is hereby adopted. 56 of 78
ADOPTED – January 19, 202118,
2022
BY CITY COUNCIL
THE CITY OF SAN MATEO
AND CITY OF SAN MATEO, ACTING AS SUCCESSOR AGENCY TO THE REDEVELOPMENT
AGENCY OF THE CITY OF SAN MATEO
I. SCOPE AND AUTHORITY
In accordance with the Charter of the City of San Mateo, (the “City”), the Finance Director/City Treasurer is responsible for investing the unexpended cash of the City and the Successor Agency to the Redevelopment Agency of the City of San Mateo (the “Successor Agency”) in the City Treasury. The authority governing investments for local agencies is set forth in the California Government Code Sections 41006 and 53600 et. seq.
This Investment Policy (the “Policy”) applies to all the investment activities of the City and the Successor Agency. The Policy will also apply to all other funds under the Finance Director/City Treasurer’s span of control unless specifically exempted by s tatute or ordinance. All the invested financial assets are accounted for in the City’s fund accounting system which includes: General Fund, Special Revenue Funds, Capital Project Funds, Enterprise Funds, Debt Service Funds, Internal Service Funds, and Successor Agency Funds.
All cash shall be pooled for investment purposes. The investment income derived from the pooled investment account shall be allocated to the contributing funds based upon the proportion of the respective average balances relative to th e total pooled balance. Investment income shall be distributed to the individual funds not less than annually.
II. OBJECTIVES
City and Successor Agency funds shall be invested in accordance with all applicable City policies and codes, State statutes, and Federal regulations, and in a manner designed to accomplish the following objectives, which are listed in priority order:
A. Safety of principal
Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns.
B. Liquidity Standard
The investment port folio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.
20212022
INVESTMENT POLICY
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C. Return on investment
The City’s investment portfolio shall be structured to attain a market-average rate of return through economic cycles, taking into account the investment risk constraints for safety and liquidity needs.
III. DELEGATION OF AUTHORITY
Authority to manage the City’s investment program is derived from California Government Code, Sections 41006 and 53600 et seq.
The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the Finance Director/City Treasurer (or his/her designee), who is appointed by the City Manager in accordance with the City Charter. Staff members of the Finance Department’s Treasury Division may be assigned to perform the day -to-day treasury activities related to the investment of City funds. No person may engage in an investment transaction except as expressly provided under the terms of this Policy.
The City may utilize the services of an investment adviser registered under the Investment Advisers Act of 1940, so long as it can be demonstrated that these services produce a net financial advantage or necessary financial protection of the City’s financial resources. The adviser shall follow this Policy and such other written instructions as provided. Use of professional investment advisers is subject to City review and overriding discretion which will be exercised as needed. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.
The City’s overall investment progra m shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the City.
IV. INTERNAL CONTROLS
The Finance Director/City Treasurer has established a system of internal controls to ensure compliance with the investment policies and procedures of the City, the Successor Agency, and the California Government Code. Such controls shall be designed to prevent losses of public funds arising from fraud, employee error, and misrepresentation by third parties, or imprudent actions by employees of the City. Investment de cisions are made by the Finance Director/City Treasurer or his/her designee and executed by staff of the Finance Department’s Treasury Division. All wire transfers initiated by Finance Department staff members must be approved and transmitted by the Finance Director/City Treasurer or his/her designee. Proper documentation obtained from confirmation and cash disbursement wire transfers is required for each investment transaction.
Timely bank reconciliation is conducted to ensure proper handling of all transactions.
The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by senior finance staff on a monthly basis. An independent analysis by an external auditor shall be conducted annually to review and perform procedure testing on the City’s cash and investments. The Finance Director/City Treasurer shall review and assure compliance with investment processes and procedures.
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V. ETHICS AND CONFLICT OF INTEREST
In accordance with California Government Code Sections 1090 et seq. and 87100 et seq., officers and employees of the City will refrain from any activity that could conflict with the proper execution of the investment program or which could impair their ability to make impart ial investment decisions, and all investment personnel shall subordinate their personal investment transactions to those of the City. In addition, City Council members, the City Manager, and Finance Director/City Treasurer, shall comply with the reporting requirements of California Government Code Section 87203 and regulations of the Fair Political Practices Commission and file a Statement of Economic Interest annually.
VI. PRUDENT INVESTOR STANDARD
The standard of prudence to be used for managing the City’s investments shall be California Government Code Section 53600.3, the prudent investor standard, which states that “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.”
The City recognizes that market prices of securities will vary depending on economic and interest rate conditions at any point in time. It is further recognized, that in a well -diversified investment portfolio, occasional measured losses may occur due to economic, bond market, or individual security credit events. These occasional declines in value must be considered within the context of the overall investment program objectives and the resultant long-term rate of return.
The Finance Director/City Treasurer and other individuals assigned to manage the investment portfolio, acting within the intent and scope of this Policy and other written procedures and exercising due diligence, shall be relieved of personal responsibility and liability for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.
VII. AUTHORIZED INVESTMENTS
All investments and deposits of the City shall be made in accordance with California Government Code Sections 16429.1, 53600-53609, and 53630-53686. Within the investments permitted by the Code, the City seeks to further restrict eligible inve stments to the guidelines listed below. In the event a discrepancy is found between this policy and the Code, the more restrictive parameters will take precedence. Percentage holding limits and minimum credit quality listed in this section apply at the time the security is purchased.
Any investment currently held at the time the policy is adopted which does not meet the new policy guidelines can be held until maturity, and shall be exempt from the current policy. At the time of the investment’s maturity o r liquidation, such funds shall be reinvested only as provided in the current policy.
An appropriate risk level shall be maintained by primarily purchasing securities that are of high quality, liquid, and marketable. The portfolio shall be diversified by security type and institution to avoid incurring unreasonable and avoidable risks regarding specific security types or individual issuers.
The authorized investments are described below.
A. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and 59 of 78
interest. There is no limitation on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed five years.
B. Federal agency or United States government -sponsored enterprise (“GSE”) obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
The aggregate investment in federal agency securities/GSEs shall not exceed 70 percent of the City’s total portfolio, and the securities of any one federal agency/GSE shall not exceed 40 percent of the City’s total portfolio. The maximum percent of agency callable securities in the portfolio will be 20 percent. The maximum maturity shall not exceed five years.
C. A mortgage passthrough security, collateralized mortgage obligation, mortgage -backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond not defined in paragraphs A or B of the Authorized Investments section of this policy. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. No more than 5 percent of the City’s total portfolio shall be invested in any one issuer. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the City’s total portfolio.
D. Medium-Term Notes issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States and rated in a rating category of “A” or the equivalent or better by a Nationally Recognized Statistical Rating Organization( NRSRO). The aggregate investment in medium-term notes shall not exceed 30 percent of the City’s total portfolio, and no more than 5 percent of the City’s total portfolio shall be invested in the medium-term notes of any one issuer. The maximum maturity shall not exceed five years.
E. Non-negotiable Certificates of Deposit with a maturity not exceeding three years from the date of trade settlement, in state - or nationally-chartered banks or savings banks that are insured by the FDIC, subject to the limitations of California Government Code Section 53638. Amounts in excess of FDIC insurance coverage shall be secured in accordance with California Government Code Section 53652. No more than 5 percent of the City’s total portfolio shall be invested in the deposits of any one bank. The aggregate investment in non- negotiable certificates of deposit shall not exceed 30 percent of the City’s total portfolio. The maximum maturity shall not exceed three years.
F. “Prime” commercial paper with a maturity not exceeding 270 days from the date of trade settlement with the highest ranking or of the highest letter and number rating as provided for by an NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either sub-paragraph A. or sub-paragraph B. below:
1) The entity shall (1) be organized and operating in the United States as a general corporation, (2) have total assets in excess of $500,000,000 and (3) have debt other than commercial paper, if any, that is rated in a rating category of “A” or the equivalent or better by an NRSRO.
2) The entity shall (1) be organized within the United States as a special purpose corporation, trust, or limited liability company, (2) have program -wide credit enhancements, including, but not limited to, overcollateralization, letters of credit or surety bond; and (3) have commercial paper that is rated at least “A -1” or the equivalent by an NRSRO.
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The City may purchase no more than 10 percent of the outstanding commercial paper of any one issuer, and the aggregate investment in commercial paper shall not exceed 25 percent of the City’s total portfolio. Under a provision sunsetting on January 1, 2026, no more than 40% of the portfolio may be invested in Commercial Paper if the Agency’s investment assets under management are greater than $100,000,000. Further, no more than 5 percent of the City’s total portfolio shall be invested in the commercial paper of any one issuer.
G. Eligible Banker’s Acceptances with a maturity not exceeding 180 days from the date of trade settlement, rated at least “A -1” or the equivalent or better by an NRSRO, drawn on or accepted by a commercial bank, whose deposits are insured by the FDIC, and whose senior long-term debt is rated in a rating category of “A” or the equivalent or better by an NRSRO at the time of purchase. No more than 5 percent of the City’s total portfolio shall be invested in banker’s acceptances of any one issuer, and the aggregate investment in banker’s acceptances shall not exceed 40 percent of the City’s total portfolio.
H. Repurchase Agreements with a final termination date not exceeding 90 days collateralized by obligations of the U.S. Treasury, federal agencies and/or government -sponsored enterprises (described in sections VII.A and VII.C above). For the purpose of this section, the term collateral shall mean purchased securities under the terms of the City’s approved Master Repurchase Agreement. The purchased securities shall have a minimum market value including accrued interest of 102 percent of the dollar value of the funds borrowed. All collateral must be delivered to the City’s custodian bank by book entry, physical delivery, or by a third- party custodial agreement. The market value of the collateral securities shall be marked-to- the-market at least quarterly, and the value of the underlying collateral must be brought back up to 102 percent no later than the next business day. Market value must be calculated each time there is a substitution of collateral. No more than 10 percent of the City’s total portfolio shall be invested in repurchase agreements with any one counterparty, and the aggregate investment in repurchase agreements shall not exceed 10 percent of the City’s total portfolio.
The City or its custodian shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to Repurchase Agreement.
The City may enter into Repurchase Agreements only with primary dealers of the Federal Reserve Bank of New York. Approved Repurchase Agreement counterparties shall have a short-term credit rating of at least “A-1”, or the equivalent or better, and a long-term credit rating in the rating category of “A”, or the equivalent or better, by a NRSRO. Repurchase agreement counterparties shall execute a City-approved Master Repurchase Agreement with the City. The Finance Director/City Treasurer shall maintain a copy of the City’s approved Master Repurchase Agreement along with a list of broker/dealers who have executed this agreement.
Reverse repurchase agreements will not be permitted.
I. LOCAL AGENCY INVESTMENT FUND. The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer (per Government Code Section 16429.1) for the benefit of local agencies up to the maximum amount permitted byLAIF..
J. SAN MATEO COUNTY POOL . The City may inves t in the San Mateo County Pool established by the San Mateo County Treasurer for the benefit of local agencies (as established in California Code Section 53684). No more than 30 percent of the market value
of the City’s total portfolio may be invested in this category.
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K. CALIFORNIA ASSET MANAGEMENT PROGRAM. The City may invest in the California Asset Management Program (CAMP) a California Joint Powers Authority established to provide California public agencies with professional investment servic es (California Code Section 53601 (p)). No more than 20 percent of the market value of the City’s total portfolio may be invested in this category.
L. Shares of beneficial interest issued by a diversified management company that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.). Provided that the money market funds are “no-load” (no commission or fee shall be charged on purchases or sales of shares); (2) have a constant daily net asset value per share of $1.00; (3) have a rating of “AAA” or the equivalent by at least two NRSROs or have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). No more than 10 percent of the City’s total portfolio shall be invested in any one issuer and the aggregate investment in money market funds shall not exceed 20 percent of the City’s total portfolio.
M. Obligations of the State of California or any local agency within the state, including bonds payable solely out of revenues from a revenue -producing property owned, controlled, or operated by the state or any local agency or by a department, board, agency, or authority of the state or any local agency.
Registered treasury notes or bonds of any of the other 49 states in addition to Ca lifornia, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.
Securities in this section must have a short-term rating of “A-1” or the equivalent or better by an NRSRO or a long -term rating in the category of “A” or the equivalent or better by an NRSRO. No more than 5 percent of the City’s total portfolio shall be invested in any one municipal issuer, and the aggregate investment in municipal bonds shall not exceed 20 percent of the City’s total portfolio. The maximum maturity shall not exceed five years.
N. Negotiable certificates of deposit or deposit notes issued by a nationally - or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally -licensed or by a state - licensed branch of a foreign bank. Eligible negotiable certificates of deposit in amounts up to the FDIC insured limit do not require any credit ratings. Amounts above the FDIC insured limit must be issued by institutions which have long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO, or have short-term obligations rated “A-1” or its equivalent, or higher by an NRSRO. No more than 5 percent of the City’s total portfolio shall be invested in the negotiable certificates of deposit of any one issuer, and the aggregate investment in negotiable certificates of deposit shall not exceed 30 percent of the City’s total portfolio. The maximum maturity shall not exceed five years.
O. United St ates dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and shall not exceed 30 percent of the City’s moneys that 62 of 78
may be invested pursuant to this section. No more than 10 percent of the portfolio may be invested in one single issuer.
P. Collateralized bank deposits that are the City’s deposits with financial institutions . Bank deposits will be collateralized with pledged securities per California Government Code, Section 53651. There are no limits on the dollar amount or percentage that the City may invest in collateralized bank deposits.
The foregoing list of authorized securities and transactions shall be strictly interpreted. Any deviation from this list must be approved in advance by resolution of the City Council.
NOTE 1: References throughout this document to “the City’s total portfolio” will be the market value of the portfolio at the time the specific security is purchased.
VIII. PROHIBITED INVESTMENT VEHICLES AND PRACTICES
State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. In accordance with Government Code, Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest -only strips is prohibited. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. Under a provision sunsetting on January 1, 2026, securities backed by the U.S.
Government that could result in a zero- or negative-interest accrual if held to maturity are permitted.
Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. Purchasing or selling securities on margin is prohibited. The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. The purchase of foreign currency denominated securities is prohibited. Local governments that are not Qualified Institutional Buyers (QIB) as defined by the Securities and Exchange Commission are prohibited from purchasing Private Placement Securities. The SEC defines a QIB as having at least $100,000,000 in securities owned and invested.
IX. INVESTMENT POOLS/MUTUAL FUNDS
The City shall conduct a thorough investigation of any pool or mutual fund prior to making an investment, and on a continual basis thereafter. The Finance Director/Treasurer shall develop a questionnaire which will answer the following general questions:
• A description of eligible investment securities, and a written statement of investment policy and objectives.
• A description of interest calculations and how it is distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. • A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
• A schedule for receiving statements and portfolio listings. • Are reserves, retained earnings, etc. utilized by the pool/fund? • A fee schedule, and when and how is it assessed.
• Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds? X. SELECTION OF BROKER/DEALERS
The Finance Director/City Treasurer shall maintain a list of broker/dealers approved for investment purposes, and it shall be the policy of the City to conduct transactions only with those authorized firms. To be eligible, a firm must be licensed by the State of California as a broker/dealer as defined in Section 25004 of the California Corporations Code, and:
1. Be recognized as a Primary Dealer by the Federal Reserve Bank of New York, or 63 of 78
2. Report voluntarily to the Federal Reserve Bank of New York, or
3. Qualify under Securities and Exchange Commission (SEC) Rule 15c3-1 (Uniform Net Capital Rule).
Each authorized broker/dealer shall be required to submit and annually update a City approved Broker/Dealer Information form. The Finance Director/City Treasurer shall maintain a list of the broker/dealers that have been approved by the City, along with each firm’s most recent Broker/Dealer Information Request form.
If the City has not engaged the support services of an outside investment advisor while in the process of executing a particular transaction, the authorized broker/dealer(s) shall provide certification of having received and reviewed this Policy. For transactions initiated through an investment advisor, the investment advisor may use their own list of approved broker/dealers and financial institutions, which it will maintain and review periodically.
The City may purchase comm ercial paper from direct issuers even though they are not on the approved broker/dealer list as long as they meet the criteria outlined in Item F of the Authorized Investments section of this Policy.
XI. COMPETITIVE TRANSACTIONS
Each investment transaction shall be competitively transacted with authorized broker/dealers. At least three broker/dealers shall be contacted for each transaction, and their bid and offering prices shall be recorded.
If the City is offered a security for which there is n o other readily available competitive offering, then the Finance Director/City Treasurer will document quotations for comparable or alternative securities. When purchasing original issue instrumentality securities, no competitive offerings will be required as all dealers in the selling group offer those securities at the same original issue price.
XII. SELECTION OF BANKS
The Finance Director/City Treasurer shall maintain a list of banks approved to provide depository and other banking services for the City. To be eligible for authorization, a bank shall qualify as a depository of public funds in the State of California as defined in California Government Code Section 53630.5, shall be a member of the FDIC, and shall secure all deposits exceeding FDIC insurance coverage in accordance with California Government Code Section 53652.
XIII. SAFEKEEPING AND CUSTODY
The Finance Director/City Treasurer shall select a bank to provide safekeeping and custodial services for the City, in accordance with the provisions of Section 53608 of the California Government Code. A City-approved Safekeeping Agreement shall be executed with the custodian bank prior to utilizing that bank’s safekeeping services. The custodian bank will be selected on the basis of its ability to provide satisfactory safekeeping services and the competitive pricing of them.
The purchase and sale of securities and repurchase agreement transactions shall be settled on a delivery-versus-payment basis. All securities shall be perfected in the name of the City. Sufficient evidence to title shall be consistent with modern investment, banking, and commercial practices.
All investment securities will be delivered by either book entry or physical delivery and will be held by the City’s custodian bank, its correspondent bank or its Depository Trust Company (DTC) participant account.
XIV. MAXIMUM MATURITY
To the extent possible, investments shall be matched with anticipated cash flow requirements and known future liabilities.
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The City will not invest in securities maturing more than five (5) years from the date of trade settlement, unless the City Council has by resolution granted authority to make such an investment, either specifically or as a part of an investment program approved by the City Council no less than three months prior to the investment.
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RISK MANAGEMENT AND DIVERSIFICATION
Mitigating Credit Risk in the Portfolio
Credit risk is the risk that a security or a portfolio will lose some or all its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies:
• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio.
• No more than 5 percent of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy.
• The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to manage the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences.
• If the credit ratings of any security owned by the City are downgraded to a level below the quality required by this investment policy, it will be the City’s policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio.
o If a security is downgraded, the Finance Director/City Treasurer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors.
o If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council.
Mitigating Market Risk in the Portfolio
Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer-term portfolios have the potential to achieve higher returns. On the other hand, longer-term portfolios have higher volatility of return.
The City will mitigate market risk by providing adequate liquidity for short -term cash needs, and by making longer-term investments only with funds that are not needed for current cash flow purposes.
The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will affect the market risk profile of the portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk:
• The City will maintain a minimum of six months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements. •
• The maximum stated final maturity of individual securities in the portfolio will be five (5) years, except as otherwise stated in this policy.
•
• The duration of the portfolio will generally be approximately equal to the duration (typically, plus or minus 20 percent) of a Market Benchmark, an index selected by the City based on the City’s investment objectives, constraints, and risk tolerances.
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XV. PORTFOLIO PERFORMANCE
The investment portfolio shall be designed to attain a market rate of return throughout budg etary and economic cycles, taking into account prevailing market conditions, risk constraints for eligible securities, and cash flow requirements. An appropriate benchmark or benchmarks will be established against which portfolio performance shall be compa red on a regular basis. When comparing the performance of the City’s portfolio, its rate of return will be computed net of all fees and expenses.
XVI. MONTHLY REPORTING
Monthly, the Finance Director/City Treasurer shall submit to the City Council a report of the investment earnings and performance results of the City’s investment portfolio. The report shall include the following information:
1. Investment type, issuer, date of purchase and maturity, par value and dollar amount invested in all securities, and investments and monies held by the City;
2. A description of the funds, investments and programs;
3. A market value as of the date of the report (or the most recent valuation as to assets not valued monthly) and the source of the valuation;
4. A statement of compliance with this Policy or an explanation for non-compliance; and
5. A statement of the City’s ability to meet expenditure requirements for six months, and an explanation of why money will not be available if that is the case.
6. A statement of transactions made during the month.
XVII. INVESTMENT POLICY ADOPTION
This Investment Policy shall be adopted by resolution of the City Council. The Policy shall be reviewed annually by the Investment Advisory Committee and any modifications made thereto must be approved by the City Council.
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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 12 Section Name: OLD BUSINESS File ID: 22-5706 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: January 18, 2022
SUBJECT:
Universal Healthcare – Resolution in Support
RECOMMENDATION:
Consider adopting a Resolution in support of universal healthcare coverage, universal healthcare access, and the elimination of disparities in coverage and health outcomes.
BACKGROUND:
At the November 15, 2021 Council meeting during reports and announcements, Council Member Lee brought up the concept of adopting a resolution in support of single-payer healthcare. A majority of Council agreed to discuss this at its January 3, 2022 meeting. On January 3, 2022, a study session was held where information was provided on single-payer healthcare. In the discussion that followed the presentation, consensus formed around the idea of supporting several central principles related to universal healthcare as opposed to supporting a specific plan such as single-payer healthcare or Medicare For All. The three principles included universal healthcare coverage, universal healthcare access, and the elimination of disparities in coverage and health outcomes.
Attachment 1 is a draft resolution modeled after the City of South San Francisco's resolution supporting single-payer healthcare, amended to focus on the three central principles related to universal healthcare.
BUDGET IMPACT:
There is no budgetary impact for this action.
ENVIRONMENTAL DETERMINATION:
This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Draft Resolution
STAFF CONTACT
Drew Corbett, City Manager
[email protected]
(650) 522-7002
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CITY OF SAN MATEO
RESOLUTION NO. ___ (2022)
RESOLUTION IN SUPPORT OF UNIVERSAL HEALTHCARE COVERAGE, UNIVERSAL HEALTHCARE ACCESS, AND
ELIMINATION OF DISPARITIES IN COVERAGE AND HEALTH OUTCOMES WHEREAS, every person in the City of San Mateo deserves high-quality healthcare without barriers to accessing that coverage and without disparities in coverage and health outcomes; and WHEREAS, the number of Americans without health insurance before the COVID-19 pandemic was still nearly 30 million, with more than 40 million Americans underinsured, despite important gains made since the implementation of the Affordable Care Act; and
WHEREAS, the current COVID-19 pandemic has led to record levels of unemployment, loss of employer-sponsored health insurance, a severely strained healthcare system, widespread illness, and taken a profound toll on our community’s mental health, all of which is placing significant demands on our healthcare system, and
WHEREAS, many people delay seeking needed healthcare due to an inability to pay, leading to a sicker and poorer population in the long run; and
WHEREAS, such a population is significantly more likely to develop serious illness if exposed to COVID- 19 and will subsequently face higher mortality rates from the disease; and WHEREAS, the ever-increasing costs of healthcare, which are further elevated due to the pandemic, may challenge our already strapped state and municipal budgets; and WHEREAS, in order to equitably and effectively address the healthcare burden of the COVID-19 crisis, we must urge the United States Congress and California State Legislature to expand health insurance coverage to provide comprehensive coverage to every resident that ensures universal healthcare coverage, universal access to that coverage, and the elimination of disparities in coverage and health outcomes; and WHEREAS, this expanded health insurance coverage would equitably provide health insurance for every person for all necessary medical care including prescription drugs; hospital, surgical and outpatient services; primary and preventive care; emergency services; reproductive care; dental and vision care; and long- term care; and
WHEREAS, this expanded health insurance coverage will ensure that all residents of San Mateo will be provided universal healthcare coverage and will have universal access to that coverage; and WHEREAS, the quality of life for the residents of San Mateo will improve because they would be able to get the ongoing care they need, which should eliminate disparities in health outcomes. 69 of 78
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NOW THEREFORE BE IT RESOLVED, that the City Council of the City of San Mateo, California, urges the United States Congress and the California State Legislature to enact emergency legislation to provide universal, comprehensive health coverage and ensure universal access to that coverage, and calls on our federal and state legislators to work toward its immediate enactment, assuring appropriate and efficient healthcare for all residents.
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 13 Section Name: NEW BUSINESS File ID: 21-5663 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Finance Department
MEETING DATE: January 18, 2022
SUBJECT:
2021-22 Mid-Year Budget Update
RECOMMENDATION:
Adopt a Resolution to appropriate $110,000 of additional projected real property transfer tax to the General Fund Non- Departmental operating budget to correct an error in the adopted 2021-22 budget and transfer $38,265 in budget from the City Clerk’s operating budget to the Comprehensive Liability Fund to address legal costs related to the transition to district elections.
BACKGROUND:
This agenda report (AR) provides a financial update on the City of San Mateo's major funds - the General Fund, the Construction Services Fund, and the Sewer Fund - based on revenues and expenditures through November 2021. The primary focus of the analysis is on the General Fund, as it is the City's primary operating fund, which accounts for nearly all tax revenues and funds the cost of core services. The AR will also provide an update on the completion of the California Public Employees' Retirement System (CalPERS) Asset Liability Management (ALM) cycle, and the impact to the City.
General Fund
General Fund Revenues
The amended 2021-22 budget assumes $144.5 million in total revenues. Based on November year-to-date results, total revenues are projected to be $155.2 million, which is a favorable budget variance of $10.7 million. It is important to note that this includes $9.6 million in federal funds from the American Rescue Plan Act, which are considered one-time funds.
Absent these federal funds, the favorable variance would have been $1.1 million. The narratives below provide detailed analysis of the primary contributing factors of the overall favorable budget variance.
Property Tax - $66.2M adopted | $69.6M projected
Property Tax in lieu of VLF
The adopted 2021-22 budget assumed the ongoing and incremental shift of non-basic aid school districts, which are unable to meet their state-determined minimum funding requirement through property tax revenues, to basic aid status.
As such, the county-wide property tax in lieu of vehicle license fees (VLF) shortfall would continue to grow. In the prior 71 of 78
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fiscal year, the VLF county-wide shortfall was $96.2 million, of which the City’s share was $5.7 million, or 5.9% of the total shortfall. The 2021-22 budget assumed that the VLF shortfall would incrementally grow to be over $100 million.
However, the incremental trend is not linear, as the County of San Mateo Controller’s Office includes other property tax revenues in the basic aid calculation in addition to current year secured, including supplemental property tax, and property tax refunds. For example, a school district that achieves basic aid status in fiscal year 2021-22 is not eligible to receive an allocation of supplemental property tax in the subsequent fiscal year. If that specific school district was just over the minimum funding requirement in the prior fiscal year with supplemental property tax, with no allocation of supplemental property tax in the subsequent year, there is a high probability of the school district reverting back to non- basic aid status in the year that follows. This seesaw phenomenon is expected to prolong the shift of the remaining non- basic aid school districts to basic aid status (and remain there).
Based on the amount of VLF that is owed to the County of San Mateo and all cities within of $232.1 million and the property tax from non-basic aid school districts this year of $175.6 million, the VLF shortfall is projected to be $56.5 million, of which the City’s share is $3.3 million, or 5.9% of the total shortfall. The adopted 2021-22 budget assumed $8.2 million in VLF, but the current projected VLF for 2021-22 is $10.3 million.
Excess Educational Revenue Augmentation Fund (ERAF)
During the time that the budget assumptions for the fiscal year 2021-22 were being developed, the County Controller’s Office was awaiting guidance from the State Controller’s Office (SCO) regarding the calculation of Excess ERAF. The County of San Mateo is one of a handful of counties in the State of California where the majority of the school districts are basic aid, and the few non-basic aid school districts that remain are able to meet their minimum funding requirements through ERAF. The remainder of the ERAF (that was funded by property tax taken from local government beginning in 1994) is then returned back to the local county and cities. In anticipation of a potentially adverse outcome, the adopted 2021-22 budget assumed a $1.8 million reduction in Excess ERAF as a result of the dispute between the state and the limited number of counties that generate excess ERAF (San Francisco, San Mateo, Santa Clara, Napa, and Marin). Fortunately, excess ERAF revenues, after incorporating the SCO’s guidance, are projected to be $7.9 million.
Former Redevelopment Agency (RDA) Property Tax
Upon dissolution of the former RDA in 2012 via Assembly Bill X 1 26, the property tax increment that had previously been allocated to the RDA serves as a funding source for its recognized obligations (primarily tax allocation bonds) and passthrough agreements with the taxing entities. The remaining property tax is allocated between the taxing entities, which includes the City. This residual property tax is recognized in the City’s General Fund.
A 2020 court of appeal decision, Chula Vista v. Drager (Sandoval), resulted in the equalization of pro-rata property tax allocation between taxing entities that have favorable passthrough agreements and those that do not. The end result for the City is an unfavorable budget variance of $2.0 million. This case law will prospectively change the City’s property tax assumption for the its share of the residual former RDA property tax revenues.
Real Property Transfer Tax - $8.5M adopted | $13.0M projected As a charter city, San Mateo voters approved a 0.5% real property transfer tax (RPTT) rate. Despite the challenges of the pandemic, based on the ongoing demand for housing and the resultant value of real estate, the adopted 2021-22 budget assumed $8.5 million in real property transfer tax revenues, which was the City’s long-term assumption for RPTT prior to the onset of COVID. Through the collection period of November 2022, the City has accounted for $6.3 million in RPTT. As such, RPTT is estimated to be $13.0 million at year end – a favorable budget variance of $4.5 million.
The first chart below provides 20 years of chronological RPTT history, illustrating the volatile nature of this revenue source.
The chart also illustrates the periodicity of the City’s RPTT experience: Dot-Com Boom (2002 – 2007), the Great Recession (2008 – 2012), recovery/growth period (2013 – 2019), and COVID-19 (2020 – present). The second chart illustrates the 72 of 78
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average RPTT per period, which provides key data to justify resetting the baseline RPTT long-term assumption. Due to the small sample size of the COVID-19 period, on a prospective basis, the Olympic average of the recovery/growth period and the COVID-19 period of $11.0 million will be used beginning in 2022-23.
General Fund Expenditures
The amended 2021-22 budget assumes $149.4 million in General Fund total expenditures. Based on November year-to- date transactions, total expenditures are projected to be $146.6 million, a favorable budget variance of $2.8 million or
1.9%. The Parks and Recreation (P&R) Department is the primary source of the budget savings. Its amended 2021-22 budget assumes $19.3 million in total expenditures. Based on year-to-date trends, P&R is projected to end the fiscal year with $18.1 million in total expenditures, a favorable budget variance of $1.2 million, largely due to the ongoing impact of COVID-19 on P&R classes and programs. The majority of the remaining $1.7 million in budget savings reflects the City’s target of $1.5 million in vacancy savings, which is monitored on a monthly basis.
To correct an error in the adopted 2021-22 budget, the attached resolution authorizes a supplemental budget appropriation of $110,000 of the additional RPTT to increase the General Fund Non-Departmental operating budget to account for the difference between the General Fund budget for comprehensive liability of $1.5 million and the transfer in from the General Fund to the Comprehensive Liability Fund of $1.65 million.
With respect to district elections, the City Council authorized a $150,000 supplemental budget appropriation in July 2021 of available fund balance in the General Fund to the City Clerk’s budget to address anticipated costs of this transition. All costs have been accounted for, and largely due to the City’s ability to leverage staff expertise with certain services, the remaining available budget appropriation of $38,265 will be transferred to the Comprehensive Liability Fund upon adoption of the attached resolution. This action will provide budget authority for use of the aforementioned funds towards legal costs related to district elections. The amount of $38,265 includes statutory attorneys’ fees in the amount of $32,504.35 paid in December 2021. The remaining amount will help to cover expenses for limited outside counsel services.
General Fund Summary
While the projected results for the General Fund this fiscal year are significantly better than what was initially projected in the adopted budget, absent the ARPA funds, the General Fund would recognize a net loss of $1.0 million. In addition, it is important to note that the City continues to face fiscal challenges. Some of these challenges include the increasing annual contributions to CalPERS to cover the pension liability, the sluggish recovery of some of our major revenue sources including the sales tax and the transient occupancy tax, the significant unmet capital and infrastructure needs throughout 73 of 78
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the city, and the general uncertainty brought on by the duration of the COVID-19 pandemic.
Construction Services Fund
The amended 2021-22 budget assumes $8.9 million in total revenues, $10.1 million in total expenditures, and $2.5 million in transfers out. Based on year-to-date trends, total revenues are projected to be $8.1 million, total expenditures are projected to be $6.2 million, and transfers out are expected to be consistent with the budget. Projected revenues reflect the ongoing demand for development-related services during the pandemic, while projected expenditures largely reflect vacancy and operating savings. If the projections come to fruition, the Construction Services Fund would end the fiscal year with a minor draw down of $0.6 million in fund balance.
Sewer Fund
The amended 2021-22 budget assumes $71.0 in total revenues, $41.4 million in total expenses, and $29.7 million in transfers out for capital improvement projects. Based on year-to-date trends, total revenues are projected to track with the budget, while total expenses are projected to end the fiscal year at $37.4 million. Though it is unlikely that all appropriations for transfers out to support capital projects will be completed by fiscal year end, the remainder will be committed and rolled over to the subsequent fiscal year. If Sewer Fund projections come to fruition at year end, the fund would generate a net gain of $3.9 million.
CalPERS ALM
As a part of its quadrennial Asset Liability Management (ALM) cycle, the CalPERS Board recently selected a 6.8% discount rate. The discount rate is the projected return on investment (ROI) over the next thirty years, as well as the level of risk that CalPERS is willing to take in order to achieve that ROI. As a precursor to the ALM cycle, CalPERS issued a press release touting its “Toward a 7% Solution” strategy that espoused “More and better assets”, which signaled its intent to increase the asset allocation of private debt and private equity through the ALM cycle and introduce leverage as a strategic element of asset allocation.
In July 2021, CalPERS reported a preliminary ROI of 21.3% for fiscal year 2020-21. At first blush, higher interest returns may seem favorable, but interest is a measure of risk, and the deviation from the discount rate means that CalPERS’ investment portfolio is taking on too much risk. As such, the Funding Risk Mitigation Policy (RMP) was triggered, which reduced the discount rate from 7.0% to 6.8%. The investment gain – the difference between the 7.0% discount rate and the 21.3% ROI, will be amortized over 20 years, with a ramp up over the first five years (1/5th or 20% of the annual amortization amount recognized each year), beginning in the actuarial valuations with a measurement date of June 30, 2021, which applies to the pension contribution rates for 2023-24. The reduction of the discount rate will be amortized over 20 years with no ramping, as ramping for changes in actuarial assumptions was eliminated beginning in measurement periods of June 30, 2019.
With the above in context, the CalPERS Board considered a number of candidate portfolios that incorporated a variety of asset allocations and degrees of risk tolerance. It came as no surprise that the asset allocation for every candidate portfolio increased the allocation for private equity and most introduced leverage as a part of the allocation strategy:
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Private equity is the only asset class that is projected to earn greater than 7.0% over the next ten years. However, it is also the asset class with the greatest volatility, hence, the higher projected interest rate given the risk.
Every candidate portfolio also introduces an asset allocation of 5% for private debt. At present, CalPERS’ private debt investments are through external investment managers and pays approximately $150 million in fees for every $1 billion in private debt over a five year period. CalPERS intends to bring private debt investments in house to reduce the associated management fees. Over the past two legislative sessions, the CalPERS Board has backed legislation to preclude private debt investments from the Public Records Act. In the last legislative session, the bill was ultimately pulled, as it did not pass the Senate Judiciary Committee. CalPERS has stated that it needs the exemption to be competitive with other private debt market participants, and without it, it would be difficult to attract "worthwhile private debt borrowers”. While CalPERS has stated that they do not need the legislation to bring private debt in house, they have indicated that they will continue to seek for the legislative exemption.
The table below reflects the projected impact to employer contribution rates as a result of the selection of the 6.8% discount rate, 21.3% ROI for 2020-21, and other changes in assumptions:
The actuarial valuations that will incorporate the above assumption changes will take effect for the pension contributions for fiscal year 2023-24, which should become available in July/August 2022. 75 of 78
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BUDGET IMPACT:
Based on year-to-date trends and adoption of the attached resolution:
General Fund total revenues are projected to be $155.2 million, while total expenditures and transfers out are projected to be $146.6 million, which would generate a net gain of $8.6 million; Construction Services Fund total revenues are projected to be $8.1 million, while total expenditures and transfers out are projected to be $8.6 million, which would generate a net loss of $0.5 million; Sewer Fund total revenues are tracking to the amended budget of $71.0 million, while total expenses and transfers out are projected to be $67.1 million, which would generate a net gain of $3.9 million.
ENVIRONMENTAL DETERMINATION:
This mid-year budget update is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Proposed Resolution
STAFF CONTACT
Rich Lee, Director, Finance
[email protected]
(650) 522-7102
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RESOLUTION NO. ____ (2022)
RESOLUTION APPROPRIATING $110,000 OF ADDITIONAL PROJECTED REAL PROPERTY TRANSFER TAX REVENUES AND TRANSFERRING $38,265 OF BUDGET FROM THE CITY CLERK’S OPERATING BUDGET TO THE
COMPREHENSIVE LIABILITY FUND
WHEREAS, the 2021-22 mid-year budget was presented the City Council on January 18, 2022; and WHEREAS, the adopted 2021-22 budget assumed that the City would receive $8.5 million in real property transfer tax (RPTT) revenues; and
WHEREAS, based on fiscal year-to-date RPTT revenues of $6.3 million, RPTT revenues are projected to reach $13.0 million by the end of the fiscal year; and
WHEREAS, the General Fund non-departmental adopted 2021-22 operating budget included a difference of $110,000 in the appropriation for comprehensive liability and the transfer in from the General Fund to the Comprehensive Liability Fund; and
WHEREAS, the City Council authorized a supplemental budget appropriation of $150,000 in July 2021 in anticipation of costs related to the transition to district elections; and WHEREAS, largely due to the City’s ability to leverage staff expertise for certain services, there is a remainder of $38,265 in unexpended budget from the supplemental budget appropriation.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. Environmental review is not required because this mid-year budget update is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines section 15378(b)(4.)
2. Additional projected real property transfer tax revenues of $110,000 are appropriated.
3. The General Fund non-departmental budget is increased by $110,000 to rectify a variance with the transfer in from the General Fund to the Comprehensive Liability Fund.
4. A budget transfer of $38,265 from the City Clerk’s operating budget to the Comprehensive Liability Fund is authorized to address the legal costs related to the transition to district elections. 77 of 78
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 14 Section Name: NEW BUSINESS File ID: 21-5664 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Police Department
MEETING DATE: January 18, 2022
SUBJECT:
Police Department Strategic Initiatives and Objectives – Updates RECOMMENDATION:
Receive a presentation on the status of the Police Department’s efforts to meet objectives set forth in the City Council Strategic Plan.
BACKGROUND:
The Police Department has been working diligently towards meeting the objectives identified in the City Council Strategic Plan. At the meeting, staff will provide an update on the Police Department’s progress on these efforts to the City Council and the public, as well as conduct a review of the transparency information available on the City website.
BUDGET IMPACT:
There is no direct budgetary impact resulting from this report.
ENVIRONMENTAL DETERMINATION:
This informational presentation is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
None
STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
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