Agenda packet, regular meeting — San Mateo City Council, February 22, 2022 (part 3 of 4)

AGREEMENT WITH SIGNET TESTING LABORATORIES, INC.

FOR PROFESSIONAL CONSULTANT SERVICES
FOR

CONSTRUCTION SPECIAL INSPECTION SERVICES FOR THE CLEAN WATER PROGRM

This agreement, made and entered into this day of , by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California, hereinafter referred to as "CITY", and Signet Testing laboratories, Inc., a corporation with offices at 3526 Breakwater Court, Hayward, CA, hereinafter referred to as "CONSULTANT":

RECITALS:

A. CITY desires certain professional services Construction Special Inspection Services hereinafter described.

B. CITY desires to engage CONSULTANT to provide these professional services Construction Special Inspection Services, by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 ‐ SCOPE OF PROJECT

The scope of services to be performed by CONSULTANT under this Agreement is described in Exhibit A, Scope of Services, attached and incorporated by reference.

SECTION 2 ‐ RELIANCE UPON PROFESSIONAL SKILL OF CONSULTANT

It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.

SECTION 3 ‐ PROJECT COORDINATION/STAFFING

3.1 CITY

Azalea Mitch, PUBLIC WORKS DIRECTOR, will be the representative of CITY for all purposes under this Agreement. Thomas Ruark is hereby designated as the PROJECT MANAGER and shall supervise the day‐to‐day progress and execution of this Agreement.

3.2 CONSULTANT

CONSULTANT's services are unique and personal. CONSULTANT shall not assign or transfer its interest or obligation under this Agreement without the CITY's written consent. CONSULTANT shall not subcontract its duties under this Agreement without the CITY's written consent. 367 of 663
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CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Carla Collins is hereby designated as the PROJECT DIRECTOR for CONSULTANT.

CONSULTANT shall assign a PROJECT COORDINATOR to represent CONSULTANT during the day‐to‐day work on the Project. Jason Allen is hereby designated as the PROJECT COORDINATOR for CONSULTANT.

CONSULTANT shall assign additional key personnel as follows:

Darwin Diaz_
Edward Brobovitsky
Bruce Trussell

In addition, CONSULTANT is specifically authorized to subcontract with the following subconsultant firms to assist in providing the services required by this Agreement:

None

CONSULTANT shall be responsible for employing or engaging all sub‐consultants necessary for performance of the CONSULTANT’s scope of work. CONSULTANT shall manage, evaluate, and incorporate sub‐ consultants work into the project as necessary.

All work on this project shall be accomplished by the above‐named CONSULTANT's personnel and subconsultants. CONSULTANT shall not substitute personnel or subconsultants without the CITY's written consent.

SECTION 4 ‐ INDEPENDENT CONTRACTOR

It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.

SECTION 5 ‐ DUTIES OF CONSULTANT

CONSULTANT's Services shall be furnished as described below and as more particularly described in Exhibit A, Scope of Services. Any changes in the Scope of Services must be approved in advance, in writing, by the Public Works Director.

CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all studies, reports, designs, drawings, specifications, and other items furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its studies, reports, designs, drawings, specifications, and other items.

CONSULTANT represents that it is qualified to furnish the services described under this Agreement. 368 of 663
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All documents, drawings and specifications relating the project prepared by CONSULTANT or CONSULTANT’s approved sub‐consultants shall be approved, signed, and sealed by professional engineers duly registered in the State of California for each required discipline. The Contract Documents prepared by CONSULTANT shall provide for a completed project that conforms to all applicable national, state, and local construction codes and ordinances, building, fire, electrical, plumbing and occupancy codes and standards.

CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT. No subconsultant of CONSULTANT will be recognized by CITY as such; rather, all subconsultants are deemed to be the agents of CONSULTANT, and CONSULTANT agrees to be responsible for their performance. CONSULTANT shall give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subconsultants, if any, and shall keep the work under its control. If any employee or subconsultant of CONSULTANT fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she shall be discharged immediately from the work under this Agreement on demand of CITY.

CONSULTANT agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

CONSULTANT shall furnish CITY with every reasonable opportunity for CITY to ascertain that the services of CONSULTANT are being performed in accordance with the requirement and intentions of this Agreement.

SECTION 6 ‐ DUTIES OF CITY

CITY shall provide pertinent information regarding its requirements for the project.

CITY shall examine all documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly to avoid unreasonable delay in the progress of CONSULTANT's work.

SECTION 7 ‐ TERM, PROGRESS AND COMPLETION

The services to be performed under this Agreement shall commence and be completed as set forth in Exhibit B, Project Schedule.

It is understood and agreed that time is of the essence of this Agreement. CONSULTANT agrees to perform the services within the time limits set forth in Exhibit B.

CITY agrees to exercise due diligence in performing its tasks to implement the CONSULTANT's timetable. 369 of 663
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SECTION 8 ‐ PAYMENT

Payment shall be made by the CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performances of the services and any reimbursable expenses set forth in this Agreement, CITY agrees to pay CONSULTANT a fee based on verified time and materials not to exceed $1,500,000 without prior written authorization.

Requests for payments shall be itemized and correspond to the various items of work described in Exhibit A and shall be based on the rate and cost schedule set forth in Exhibit C.

Payment for extra work or changes in the work will not be made unless for work authorized in advance in writing by the PUBLIC WORKS DIRECTOR. Prior to commencing such extra work or changes, CONSULTANT and CITY shall agree upon an estimated not to exceed cost for such extra work. In no event shall CONSULTANT be paid for additional work that is necessary because of CONSULTANT's errors or oversights.

CONSULTANT shall maintain complete and accurate records as to the number of hours worked by persons and the direct costs incurred during each phase under this Agreement. All such records shall be maintained on a generally accepted accounting basis and shall be clearly identified and readily accessible.

CONSULTANT shall provide free access to such books and records to the CITY at all times, shall permit the CITY to examine and audit those books and records, shall permit the CITY to make copies of those books and records, and shall permit the CITY to inspect all work data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment under this Agreement. All accounting records shall provide an understandable breakdown of costs charged to this Agreement. All records encompassed by this subparagraph, as well as supporting documentation, shall be kept separate from other CONSULTANT documents and records and shall be maintained by CONSULTANT for three (3) years after CONSULTANT's receipt of final payment under this Agreement.

CONSULTANT shall bill the CITY for all compensable activity on the project.

CITY shall pay CONSULTANT within thirty (30) days of receipt of billings. If CITY disagrees with any portion of a billing, the CITY shall promptly notify CONSULTANT of the disagreement, and the CITY and the CONSULTANT shall attempt to resolve the disagreement. CITY's payment of any amounts shall not constitute a waiver of any disagreement.

SECTION 9 ‐ CHANGES IN WORK

CITY may order changes in scope or character of work, either decreasing or increasing the amount of CONSULTANT's services by amending this Agreement. In the event that such changes are ordered, CONSULTANT shall be entitled to full compensation for all work performed prior to receipt of notice of change. In no event shall CITY be liable for payment unless the amount of such extra compensation shall first have been agreed to in writing by CITY.

In the event that changes are ordered pursuant to this section, the schedule for progress and completion in Section 7 of this Agreement and compensation in Section 8 of this Agreement shall be adjusted by negotiation between CONSULTANT and CITY, subject to approval, if necessary, by the San Mateo City Council. 370 of 663
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SECTION 10 ‐ CONFLICT OF INTEREST

CONSULTANT understands that its professional responsibility is solely to CITY. CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial, or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

CONSULTANT shall not knowingly, and shall take reasonable steps to ensure that, it does not employ a person having such an interest in the performance of this Agreement. If after employment of a person, CONSULTANT discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, CONSULTANT shall promptly sever the employment relationship.

SECTION 11 ‐ TERMINATION

A. Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY may, by ten days written notice to CONSULTANT, terminate this Agreement in whole or in part at any time, either for CITY'S convenience or because of the failure of CONSULTANT to fulfill its agreement obligations. Upon receipt and within ten days of such notice CONSULTANT shall:

1. Immediately discontinue all services affected (unless the notice directs otherwise); and

2. Deliver to CITY all data, documents, reports, estimates, summaries and such other information and materials as may have been accumulated by CONSULTANT in performing this Agreement, whether completed or in progress.

B. If the termination is for the convenience of CITY, CONSULTANT shall be compensated for all authorized work performed prior to notification of termination but no amount shall be allowed for anticipated profit on unperformed services.

C. If, after any notice of termination for failure to fulfill agreement obligations, it is determined by a court or other arbitrator that CONSULTANT had not so failed, the termination shall be deemed to have been effected for the convenience of CITY. In such event, adjustment in the agreement price shall be made as provided in paragraph (B) of this section.

D. CONSULTANT may terminate this Agreement or suspend work on the project upon sixty (60) days written notice to CITY, but only in the event of substantial failure of performance by CITY or in the event CITY abandons or indefinitely postpones the Project.

E. Upon termination of this Agreement or suspension of work on the project by either CITY or CONSULTANT, all duties of CITY and CONSULTANT as set forth in Sections 5 and 6 herein above shall terminate. 371 of 663
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SECTION 12 ‐ STATUS OF REPORTS

All reports, information, data, and exhibits prepared or assembled by CONSULTANT in connection with the performance of its services pursuant to this Agreement are confidential until released by the CITY to the public, and the CONSULTANT shall not make any of these documents or information available to any individual or organization not employed by the CONSULTANT or the CITY without the written consent of the CITY before any such release.

SECTION 13 ‐ INSURANCE

CONSULTANT shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) the insurance specified in Exhibit D to this Agreement.

SECTION 14 ‐ NONASSIGNABILITY

Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.

SECTION 15 ‐ INDEMNITY

CONSULTANT agrees to hold harmless and indemnify City of San Mateo and the Estero Municipal Improvement District, their elected and appointed officials, employees, and agents, from and against any alleged claims, loss, liability, damage, and expense arising out of CONSULTANT’s performance of this Agreement, except those claims arising out of CITY’s active negligence or willful misconduct. CONSULTANT agrees to defend CITY of San Mateo and the Estero Municipal Improvement District, their elected and appointed officials, employees, and, against any such claims.

SECTION 16 ‐ WAIVERS

The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance, or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance. 372 of 663
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SECTION 17 ‐ COSTS AND ATTORNEYS FEES

Attorney fees in an amount not exceeding $85 per hour per attorney, and in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney’s fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 18 ‐ NONDISCRIMINATION

CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its subconsultants shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 19 ‐ MEDIATION

Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

SECTION 20 ‐ LITIGATION

CONSULTANT shall testify at CITY's request if litigation is brought against CITY in connection with CONSULTANT's services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT's wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT's standard hourly rates at the time of actual testimony.

SECTION 21 ‐ NOTICES

All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Thomas Ruark
City of San Mateo
2050 Detroit Drive
San Mateo, CA 94404
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To CONSULTANT: UER/ Signet Testing Labs
Nicholas Nguy
498 N. 3rd Street
Sacramento, CA95811

SECTION 22 ‐ AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENTS

This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and CONSULTANT.

SECTION 23 ‐ AUTHORITY TO ENTER INTO AGREEMENT

CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

SECTION 24 ‐ SEVERABILITY

If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

SECTION 25 ‐ GOVERNING LAW

This Agreement shall be governed by the laws of the State of California.

SECTION 26 ‐ VENUE

In the event of litigation, venue will be in the County of San Mateo.

[SIGNATURES PAGE FOLLOWS]
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IN WITNESS WHEREOF, this agreement between the CITY OF SAN MATEO and Signet Testing Laboratories, Inc has been duly executed by the parties hereinabove named, as of the day and year first above written.

CITY OF SAN MATEO CONTRACTOR

Azalea Mitch
Public Works Director
Date Robert V. Tadlock
Its Authorized Agent
CEO/President
Date

APPROVED AS TO FORM

Linh Nguyen
Assistant City Attorney
Date

Attachments:

Exhibit A: Scope of Work
Exhibit B: Project Schedule
Exhibit C: Cost Schedule
Exhibit D: Insurance Requirements
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EXHIBIT A

SCOPE OF SERVICES
The Contractor will provide special inspections, observations, and testing services for projects as requested by the City and as required by the Contract specifications and drawings for projects under the Clean Water Program for the City of San Mateo.

1. Detailed Scope of Work

The scope of services will be executed by individual project Task Order and may include:

• Cooperate and coordinate with the Engineer (designer) of Record, the Contractor, the Construction Manager and Representatives for the City of San Mateo Clean Water Program in performance of services/duties, including testing, special inspections, and reporting of results and findings.
• Laboratory Materials Testing Analysis of concrete compression tests • Concrete reinforcement and formwork inspection
• Concrete placement, inspection, compression, sampling, and testing • Structural masonry inspection and testing
• Structural steel inspection and testing
• Structural steel hoisting
• Inspection and testing of reinforced steel
• Anchor Bolt testing
• Rebar doweling
• Structural Steel for centrifuge hoist
• Field and visual weld inspection and testing
• Field bolt inspection and testing
• X‐ray of welds inspection and testing
• Soils Compaction testing and inspection
• Geotechnical inspection and testing
• Subgrade inspection and testing
• Asphalt pavement inspection and testing
• Rebar doweling inspection
• Factory and supplier inspection and testing
• Others required per Contract specifications and drawings

This work shall be done by certified employees experienced in executing all aspects of field sampling, testing, laboratory testing, and reporting in accordance with industry standards and best practices for the type of work performed.

Special Inspectors will refer to the approved Contract specifications and drawings for detailed 376 of 663
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special inspection requirements. Any additional tests and inspections required by the approved specifications and drawings will also be performed.

All specialty inspections are to be performed to meet Contract specifications for Special Inspection, Observations, and Testing (section 01451) or/and others applicable

Frequency of testing and inspections will be directed by the City to comply with the requirements of the Contract specifications and drawings.

2. Duties and responsibilities of the Special Inspector

• Observe Work: The Special Inspector shall observe the work for conformance with approved (stamped) design drawings and specifications and applicable workmanship provisions of the CBC. Architect/Engineer ‐reviewed shop drawings and /or placing drawings may be used only as an aid to inspection. Special inspections may be performed on a continuous or periodic basis, depending on the specific inspection required and field conditions. The Contractor and the City will agree on the appropriate level of effort at the time of each individual request for the inspection services.
• Report Nonconforming Items: The Special Inspector shall bring nonconforming items to the immediate attention of the City and note all such items in the daily report. If any item is not resolved in a timely manner or is about to be incorporated in the work, the Special inspector shall immediately notify the City by telephone or in person, notify the engineer or architect, and post a discrepancy notice.

3. Technical Deliverables

The Contractor shall submit all technical deliverables identified below to the City • Daily Inspection report
• Daily time records
• Detailed test and /or laboratory reports within a time period agreed to by the City and contractor at the time of each request for inspection services. • Weekly summary reports of inspection activity if deemed necessary by the City • Furnish Daily Reports: Each Special Inspector shall complete and sign both the special inspection record and the daily report form for each day’s inspection to remain at the jobsite for review by the City
• Furnish Weekly Reports: The special Inspector or inspection agency shall furnish weekly reports of tests and inspections directly to the City. These reports must include the following:
o Description of daily inspections and tests made with applicable locations. o Listing of all nonconforming items
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o Reports on how nonconforming items were resolved or unresolved, as applicable, and
o Itemized changes authorized by the architect, engineer, and Construction Manager/Owner

• Furnish Final Report: The Special Inspector or inspection agency shall submit a final signed report to the City. The report shall state that all items requiring special inspections and testing were completed and included on the report. In addition, the Special Inspector shall state that, to the best of his/her knowledge, the inspected/tested items are in conformance with the approved design drawings and specifications, approved change orders and the applicable workmanship provisions of the CBC. Items not in conformance, unresolved items, or any discrepancies in inspection coverage, (i.e., missed inspections, periodic inspection when continuous was required, etc. shall be specifically itemized in this report.

4. Project Requirements: ‐ City Responsibilities

• Notify the Special Inspector: the city is responsible for notifying the Special Inspector or agency regarding individual inspections that are required. 24 to 48 hours advance request for dispatch shall be provided so that the Special Inspector has time to become familiar with the project.
• Provide Access to Approved Plans: the City is responsible for providing the Special Inspector access to the approved plans at the jobsite.
• Retain Special Inspection Records: The City shall be responsible for retaining at the jobsite all special inspection records submitted by the Special Inspector.

End of Scope of Work
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Exhibit B

Project Schedule

Contract for services will begin on March 1, 2022 and will end on February 28, 2024. In addition, three ‐ one‐year options for continuing these services at the discretion of the City exist. 379 of 663
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EXHIBIT C
Cost Schedule
The cost for the based contract shall be on a time and materials basis in accordance with the attached Schedule of Fees and Services for a cost not to exceed $1,500,000.00 (one million five hundred thousand dollars) without prior written authorization. Three one‐year options shall be on a time and material basis not to exceed $250,000.00 (two hundred and fifty thousand dollars per year per option).

Options to be issued at the discretion of the City.

Attached: Signet Testing Labs, Inc. 2021‐2022 Schedule of Fees and Services (7 pages) 380 of 663
2021-2022 SCHEDULE OF FEES AND SERVICES A
SIGNET TESTING LABORATORIES, INC.
3526 Breakwater Court ● Hayward, California 94545 ● Ph: 510.887.8484 Fax: 510.259.1068 PROVIDING QUALITY SINCE 1966 July 1, 2021 Page 1 of 7

2021-2022 SCHEDULE OF FEES AND SERVICES

PROFESSIONAL SERVICES

1005 Principal Engineer....................................................225.00/hour 1010 Geotechnical Engineer ............................................210.00/hour 1015 Project Engineer / Executive ...................................195.00/hour 1020 Staff Engineer ..........................................................180.00/hour 1025 Project Manager.......................................................180.00/hour 1030 Quality Control Manager..........................................175.00/hour 1032 Lead Construction Inspector /Resident Inspector ..155.00/hour 1035 Laboratory Technician .............................................140.00/hour 1040 Technical Assistant, Administrative ..........................90.00/hour

INSPECTION AND TESTING SERVICES

Soils / Asphalt Concrete:
2001 Soil Compaction Testing & Observation.............. $130.00/hour 2104 Soils Observation & Sampling w/o compaction .....130.00/hour 2102 AC Compaction Testing & Observation..................130.00/hour 2111 AC Placement Obs. & Sampling w/o compaction..130.00/hour 2105 AC Batch Plant Inspection / Sampling....................130.00/hour 2110 Material Sampling / Transportation.........................130.00/hour 2205 Pile / Pier Installation Observation ..........................155.00/hour

Portland Cement Concrete / Shotcrete / Gunite:
3103 Concrete Placement Inspection ........................... $130.00/hour 3104 Concrete Sampling Only .........................................130.00/hour 3105 PCC Batch Plant Inspection....................................130.00/hour 3110 NS Grout Inspection / Sampling..............................130.00/hour 3123 Prestressed Concrete Pile Plant Inspection ...........130.00/hour 3503 Shotcrete / Gunite Placement Inspection ...............130.00/hour 3501 DSA Shotcrete / Gunite Placement Inspection ......165.00/hour

Reinforcing Steel / PT Strand:
3102 Rebar Placement Inspection ................................ $130.00/hour 3609 Rebar / PT Strand ID Sampling / Tagging..............130.00/hour 3208 PT Strand Stressing Inspection...............................130.00/hour

Masonry:
3701 DSA Continuous Masonry Inspection.................. $165.00/hour 3703 Continuous Masonry Inspection..............................130.00/hour 3706 Masonry Brick / Veneer Inspection .........................130.00/hour 3710 Periodic Masonry Inspection ...................................130.00/hour 3715 Masonry Sampling / Tagging ..................................130.00/hour Structural Steel:
5101 Field Welding Inspection....................................... $130.00/hour 5103 High Strength Bolting Inspection............................ 130.00/hour 5104 Field UT Testing...................................................... 130.00/hour 5105 Field MT Testing ..................................................... 130.00/hour 5106 Field PT Testing ...................................................... 130.00/hour 5201 Shop Welding Inspection........................................ 130.00/hour 5202 Shop MT Testing..................................................... 130.00/hour 5203 Shop PT Testing ..................................................... 130.00/hour 5204 Shop UT Testing ..................................................... 130.00/hour 5205 Shop Material ID ..................................................... 130.00/hour

Spray-Applied Fire Resistive Materials (SFRM) Fireproofing:
6002 SFRM Application of SFRM ................................. $130.00/hour 6002 SFRM Field Measure Thickness............................ 130.00/hour 6002 SFRM Sampling...................................................... 130.00/hour 6003 SFRM Bond Strength Testing ................................ 130.00/hour

Roof / Wood / Waterproofing Division:
7003 Built-up Roofing Placement Inspection................ $155.00/hour 7004 Diaphragm Nailing Inspection ................................ 130.00/hour 7005 Shear Wall Nailing Inspection ................................ 130.00/hour 7060 Waterproofing Inspection........................................ 165.00/hour 8501 Glue Laminated Beam Inspection.......................... 275.00/hour

Specialty Testing Division:
9001 Anchor Load / Torque Testing.............................. $130.00/hour 9006 Witness Dowel / Anchor Installation....................... 130.00/hour 9008 Pachometer ............................................................. 170.00/hour 9007 Schmidt Hammer Testing....................................... 170.00/hour 9011 Ground Penetrating Radar Survey (GPR) ............ 275.00/hour 8161 Floor Flatness Survey (Dipstick) ........................... 210.00/hour 8220 Moisture Vapor Emission Testing .......................... 170.00/hour 7062 Moisture Content Testing ....................................... 170.00/hour 9703 Coatings Inspection ................................................ 185.00/hour 3108 Coring Technician, One Man.................................. 285.00/hour 9705 Specialty Technician (FRP, Firestopping, etc) ...... 215.00/hour

Sample Pick-Up and Equipment Transport:
0209 Pick-Up / Delivery.................................................... $95.00/hour

Transportation of samples when scheduled outside of normal business hours will incur premium rates. Note: Above rates shall be defined as “Basic Rates”; these rates do not include any applicable premium rates as presented in the Basis of Charges.

FIELD TESTING EQUIPMENT RATES

1610 Anchor Load / Epoxy Tester / Torque Wrench....$20.00/hour 1611 Nuclear Gauge or Sand Cone.................................20.00/hour 1612 Skidmore Wilhelm H. S. Bolt Calibrator..................35.00/hour 1613 UT / MT / PT Gauge .................................................20.00/hour 1614 Floor Flatness ...........................................................75.00/hour 1615 Paint Coating Gauge / Moisture Meter...................20.00/hour 1617 Ground Penetrating Radar ......................................65.00/hour 1618 Pachometer / Profometer / Schmidt Hammer .... $25.00/hour 1619 Coring Equipment (Drill, bits, generator, etc.) .......95.00/hour 1620 Core Barrel Usage (per inch drilled).......................... 15.00/inch 1621 Fireproofing Cohesion / Vapor Emission / RH .... 95.00/each 1622 FRP Test Pucks ...................................................... 60.00/each 1623 Concrete Testing (Air Meter, Slump, Scale) ....... 20.00/hour 0221 Project Laptop Computer / Smart Tablet .................. 20.00/day

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2021-2022 SCHEDULE OF FEES AND SERVICES A
SIGNET TESTING LABORATORIES, INC.
3526 Breakwater Court ● Hayward, California 94545 ● Ph: 510.887.8484 Fax: 510.259.1068 PROVIDING QUALITY SINCE 1966 July 1, 2021 Page 2 of 7

BASIS OF CHARGES

Signet is signatory to a labor agreement with Operating Engineers Local Union No. 3 (OE3) and our inspection and testing personnel are members of OE3.

With consideration of Prevailing Wage requirements, as determined by the California Department of Industrial Relations, and the labor agreement with OE3, we have minimum charges for field services and premium time rates that correspond to labor costs as set within the prevailing wage determination, OE3 labor agreement requirements, and our overall cost structure. Including:

Minimums & Increments: Hours
Show-Up Cancellation Time* ........................................................................... 2 Work Performed 0-4 hours ............................................................................... 4 Work Performed 4-8 hours ............................................................................... 8 Work + 8 hours ................................................................................................. 2 When required to work thru lunch ................................0.5 Hr @ 2X Basic Rate Project Minimum Charge .........................................................................$885.00

* Show-up time for scheduled work with no work performed and notice of cancellation of less than 4 hours (notice must be provided by telephone to our dispatcher during normal business hours of 7 AM to 3 PM). Premium time rates will apply for work performed outside of normal business hours.

Premium Charges Added to Hourly Rates*:

Shift Differential**............................................................................... Rate + 20% Over 8 hours on Weekdays .......................................................1.5 x Basic Rate First 8 hours on Saturday...........................................................1.5 x Basic Rate Over 12 hours on Weekdays ........................................................2 x Basic Rate Over 8 hours on Saturday.............................................................2 x Basic Rate Sunday and Holidays ....................................................................2 x Basic Rate

* Shall also apply to Professional Services Staff
** For shifts beginning after 2:00 PM or before 4:00 AM where more than 5 consecutive days of service is scheduled for the shift inspector. Less than 5 days of consecutive shift work will result in additional charges including OT and DT due to rescheduling staff around normal workday schedules.

Travel Time:

Services, including mileage and travel time, are charged portal to portal from point of dispatch. Travel time will be invoiced in accordance with the associated service rate and when applicable include any premium charges associated with performing the work. Where specialty equipment is required, such as a nuclear density gauge which must be stored at our State licensed facility, or proof-load test equipment, the inspector’s or technician’s reporting location is the laboratory.

Reimbursable Expenses:
0217 Trip Charge (25/miles of Signet office) ................................ $85.00/Trip 0218 Trip Charge (26-50/miles of Signet office)............................. 95.00/Trip 0218 Trip Charge (50/miles plus of Signet office) ........................ 145.00/Trip 0208 Mileage ......................................................................................0.75/Mile 1201 Travel Time..........................................................................Service Rate 0206 Specialty Vehicle Charge (when required)...........................Cost +20% 0205 Per Diem (or Cost + 20% whichever is greater) .................145.00/Day 0207 Equip. Rental / Cure Box / Notary / Expenses....................Cost + 20% 0105 Outside / Subcontracted Services .......................................Cost + 20% 0204 Parking / Tolls........................................................................Cost + 20%

Final Reports (Special Inspection Projects Only):
0216 Engineer’s Final Report Letter..........................................$475.00 Each 0215 DSA/OSHPD Verified Report.............................................595.00 Each Final Reports: Outstanding issues of inspection, testing, and payments must be resolved to Signet’s satisfaction prior to release of the final report/affidavit.

Expedited Services (Rush Charge):

Where laboratory tests are to be performed on an immediate need basis (tests to be initiated out of order received and regardless of status of other previously received samples) the expediting fee is 100% of the associated unit rate. Same day request for engineering, technical or field inspection service and accelerated final report processing shall be billed an expediting fee of 50% of the associated unit rate.

Project Coordination, Engineering, and Management:

1. A minimum of one-half hour per $5,000 in invoiced services per week will be charged for Project Engineer to review daily field reports, prepare and update non-conformance/exception tracking records, and preparation of a weekly summary report, smart tablets, and cloud-based report access.

2. Project Engineer / Project Manager performing review of contractor submittals, laboratory test results, and other professional services are billed two-hour minimum/increment.

3. Special Handling Fee will be added to all invoices for Client required customization to standard processes such as billing, certified payroll, pay applications, special dispatch requests, etc………………………………………………………… .……….…3%

4. Project Administration Fee will be added to all invoices to cover project administration costs related to office project coordination, standard dispatch, report processing, typing, postage, and on-line access to all reports………………………….......................……………….…......15%

Invoices will be submitted on a bi-weekly basis and are due upon receipt. Unpaid invoices aging beyond 30 days of the invoice date are subject to late charges equal to 1.5 % per month until paid. All services are billed on a time and material basis in accordance with this schedule of fees and/or, if provided, a project specific fee proposal. It is the client’s responsibility to notify Signet in writing prior to the start of work affected by Prevailing Wage requirements that may be imposed on the project. Failure to properly notify Signet will result in customer being responsible for all fees, penalties, or other costs associated with meeting these requirements. In addition, all affected rates will be increased 30 percent to account for additional costs to comply with prevailing wage requirements not identified in advance of submitting this schedule of fees and/or our project specific fee proposal.

Coordinated Inspections: If Signet or its agents will be performing in-shop inspections of fabrication or assembly, Client understands that Signet may perform coordinated inspections and bill accordingly. The industry standard requires that continuous inspection mandates a continuous presence in the facility for assembly or fabrication.

Anticipated Costs: Client recognizes and agrees that any "anticipated costs", "budget estimates", or the like that may be prepared by Signet are NOT "guaranteed maximums", "lump sums", or "not-to-exceed” totals. Client will be invoiced for all work performed.

Subcontractors: As required to accommodate the construction schedule, Signet may use contract special inspectors to augment our staff. Inspections performed by contract providers will be billed as specified for Signet employees.

Our Fee Schedule and project specific rates are valid through June 30 of each year and are subject to a minimum increase of 5.0% on July 1. For services performed after June 30 fees for any on-going projects will be subject to this increase based on OE3 labor and benefits increases and cost of living adjustments.

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SOILS AND AGGREGATES

Aggregate Property Tests:

Acid Solubility

LABORATORY TESTING
Voids in Mineral Aggregate CTM LP-2
4246 Calculated ............................................................................ 195.00 each

Compaction Characteristics - Moisture / Density Relationships:
4260 ............................................................................................ $245.00 each

Aggregate Angularity AASHTO T304
4245 Fine Aggregate ................................................................... 265.00 each

Clay lumps and Friable Particles ASTM C142
4211 .............................................................................................. 195.00 each

Cleanness Value CTM 227
4213 1" x #4 (or finer) ................................................................. 245.00 each 4214 1-1/2” x ¾”............................................................................ 455.00 each 4290 2-1/2” x 1-1/2” ...................................................................... 850.00 each 4291 Pit Run ................................................................................. 390.00 each

Crushed Particles (percent) CTM 205
4225 .............................................................................................. 235.00 each

Durability Index CTM 229
4230 Course Fraction................................................................... 295.00 each 4231 Fine Fraction........................................................................ 295.00 each

Flat and Elongated Particles ASTM D4791
4224 .............................................................................................. 235.00 each

Los Angeles (LA) Abrasion and Impact ASTM C131/CTM 211
4219 500 revolutions .................................................................... 325.00 each 4220 100 & 500 revolutions ......................................................... 495.00 each

Los Angeles (LA) Abrasion and Impact ASTM C535
4221 (for large size coarse aggregate) 1000 revolutions........ 595.00 each

Mohs Hardness
4261 .............................................................................................. 395.00 each

Organic Impurities in Fine Aggregates ASTM C40 / CTM 213 4209 .............................................................................................. 225.00 each

Relative Mortar Strength Of Portland Cement Concrete Sand CTM 515 4270 .............................................................................................. 875.00 each

Sand Equivalent ASTM D2419/CTM 217
4212 .............................................................................................. 295.00 each

Soundness of Aggregates ASTM C88/CTM 214
4207 by use of sodium or magnesium sulfate, fine or coarse, 5 cycles (billed per fraction, minimum charge $350.00)............. 235.00 each

Specific Gravity & Absorption
4215 Fine Aggregate ASTM C128/CTM 207 ............................. 235.00 each 4216 Course Aggregate ASTM C127/CTM 206 ........................ 245.00 each

Unit Weight (Bulk Density) and Voids in Aggregate.ASTM C29/CTM 212 4210 Unit weight (average of 3 tests) ......................................... 225.00 each Standard Proctor ASTM D698 / AASHTO T99
2237 4” mold ............................................................................... $395.00 each 2238 6” mold ................................................................................. 435.00 each 2242 Checkpoint for identification of material............................. 225.00 each

Modified Proctor ASTM D1557 / AASHTO T180
2239 4” mold ................................................................................. 395.00 each 2240 6” mold ................................................................................. 435.00 each 2242 Checkpoint for identification of material............................. 225.00 each

Rock Correction of Moisture/Density Curve ASTM D4718
4208 .............................................................................................. 195.00 each

California Impact CTM 216
2243 .............................................................................................. 525.00 each

Classification and Index Tests:

Atterberg Limits (Plasticity Index) ASTM D4318
2225 Dry Prep Method B............................................................ $325.00 each 2226 Wet Prep Method A............................................................. 355.00 each

Classification of Soils (Unified Soil Classification System ASTM D2487 2234 Visual Classification ............................................................ 110.00 each 2269 Stiffness by Torvane/Pocket Penetrometer ................... 145.00 each

Moisture Content ASTM D2216
2221 Individual test......................................................................... 95.00 each

Moisture and Density ASTM D7263b
2222 Sample Diameter to 3”........................................................ 165.00 each 2223 Sample to 6” Diameter........................................................ 245.00 each

Organic Content of Peat and Other Organic Soil ASTM D2974 2233 .............................................................................................. 245.00 each

Particle Size Analysis ASTM C136/CTM 202
4203 Coarse aggregate (#4 to 1-1/2" maximum) ...................... 265.00 each 4204 Coarse aggregate (#4 to 3") ............................................... 325.00 each 4205 Total sieve coarse and fine (to 1-1/2" maximum) ............. 455.00 each 4206 Fine aggregate (#4 to #200 w/wash) ................................. 245.00 each 4226 Sieve analysis pit run with #200 wash ............................... 425.00 each 4202 #200 Wash on Aggregate ASTM C117............................. 245.00 each 2227 #200 Wash on Soil ASTM D1140...................................... 245.00 each

Particle Size Analysis ASTM D422
2228 Sieve (from ½” to #200) ..................................................... 245.00 each 2229 Sieve (from 1-1/2” to #200) ................................................ 325.00 each 2230 Sieve (from 3” to #200) ....................................................... 325.00 each 2231 Hydrometer test w/ sieve D422/ CTM 203 ........................ 395.00 each

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SIGNET TESTING LABORATORIES, INC.
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Specific Gravity Of Soils

2232 (-#4) by pycnometer ASTM D854/CTM 209 .................... 265.00 each

GEOTECHNICAL LABORATORY

Consolidation Properties:

2256 Consolidation (1 cycle, 1 time rate) ASTM D2435.....$495.00 each 2257 For each additional Time-Rate curve...........................265.00 each 2258 Unload-Reload loop (per point)....................................125.00 each 2259 Trim to test from 3” sample ............................................95.00 each

Expansion & Collapse Tests:

2261 Expansion Index UBC / ASTM D4829 .......................$445.00 each One-Dimensional Swell or Collapse ASTM D4546
2210 Method A (4-point curve) ....................................... 1,150.00 each 2211 Method B.................................................................... 440.00 each 2212 Method C.................................................................... 425.00 each 2263 Collapse potential ASTM D5333..................................235.00 each 2264 Shrink-Swell ASTM D3877 ..........................................265.00 each 2265 Expansion pressure free swell ASTM D3877 ..............225.00 each

Cement Treated Base (CTB) Mix Design:
2291 Moisture-Density Relations of Soil-Cement Mixture (each cement content) ASTM D558 ................................ $495.00 each 2292 Particle Size Analysis ASTM C136.................................... 465.00 each 2293 Soundness of Aggregates by use of sodium or magnesium sulfate, fine or coarse, 5 cycles (billed
per fraction, minimum charge $250.00) ASTM C88 ......... 275.00 each 2294 LA Abrasion ASTM C131 100 & 500 revolutions.............. 495.00 each 2295 Wetting & Drying Soil-Cement Mixtures ASTM D559 ... 1,050.00 each 2296 Freeze &Thaw Soil-Cement Mixtures ASTM D560....... 1,650.00 each 4243 CTB Comp. Strength (each cement %t) ASTM D1633.... 365.00 each 4250 Cement Treated Base Mix Design Report ........................ 950.00 each

Lime Treated Soil Mix Design:

2286 Soil-Lime Proportion ASTM D6276 ............................... $550.00 each 4247 Lime Treated Soil at 1 moisture Content CTM 373 .......... 865.00 each

Additional Costs:

California Bearing Ratio ASTM D1883
4240 3 points without compaction curve.................................. $825.00 each

Resistance "R" Value ASTM D2844/CTM 301
4232 Untreated material........................................................... ...495.00 each 4234 Cement, lime, or other additives field sample................. 555.00 each 4233 Cement, lime, or other additives laboratory mixed ......575.00 each

Direct Shear Tests, per point (2.5” diameter)
2278 Unconsolidated-Undrained UU ....................................295.00 each 2279 Consolidated-Undrained CU ........................................325.00 each 2280 Consolidated-Drained CD (sandy soil) ASTM D3080..325.00 each 2281 Consolidated-Drained CD (clayey soil) ........................365.00 each Triaxial Tests, Per Point (2.5” Diameter)
2270 Unconsolidated-Undrained TX-UU ASTM D2850........225.00 each 2271 TX-UU over 70 psi ASTM D2850.................................210.00 each 2274 Consolidated-Undrained TX-CU ASTM D4767 ...........345.00 each 2272 TX-CU with pore pressure TX-CU-PP ASTM D4767...595.00 each 2277 Staged 3-point TX-CU-PP with pore pressure..........1,650.00 each

Quote On Request (QOR)

ASPHALTIC CONCRETE

CTM 304/366/305
4101 Stabilometer value of lab mixed sample.......................... $765.00/point 4102 Stabilometer value of premixed sample ............................ 695.00 each 4103 Swell test of bituminous mixture......................................... 395.00 each

CTM 304/307
4113 Moisture vapor susceptibility including
stabilometer (2 specimens) ............................................... 365.00 each

CTM 382/D6307
4129 Bitumen content of paving mixture by ignition oven (subject to environmental disposal surcharge) ................ 465.00 each 4104 Correction Factor ..............................................................355.00 each

ASTM D5444/CTM 202
4105 Gradation of extracted sample including #200 washes.... 465.00 each pH of Soil CTM 643/AASHTO T-228 2273 Consolidated-Drained TX- CD (sandy soil) USACE .... 895.00 each 4402 .............................................................................................. 195.00 each 2275 For multi-stage, each additional stress level ............... 445.00 each 2290 Back pressure saturation ............................................. 265.00 each Pinhole Test (Classification of Dispersive Clay) ASTM D4647 2235 .............................................................................................. 675.00 each Unconfined Compressive Strength 2267 Cohesive soil ASTM D2166......................................... 195.00 each Porosity (Total) 4241 Soil-Cement cyl. (mixed in the lab) ASTM D1633 .......... 285.00 each 4280 Includes ASTM D7263 & ASTM D854 .............................. 265.00 each 4242 Soil-Cement cyl. (field mixed) ASTM D1633.................... 265.00 each 4243 CTB (mixed in the lab) ASTM D1633 ............................... 285.00 each 4228 by hydrometer ASTM D854/CTM 203............................... 275.00 each 4244 CTB (field mixed) ASTM D1633......................................... 265.00 each

Hydraulic Conductivity: 2282 Preparation for 3” diameter specimen ....................... $125.00 each 2283 Remold test specimen ................................................. 135.00 each Flexible Wall ASTM D5084 (2 - 3”) 2284 For multi-stage, each additional stress level ............... 125.00 each 2250 Sandy soil...................................................................$495.00 each 2285 For each re-shear cycle ............................................... 145.00 each 2251 Clayey soil....................................................................565.00 each 2244 Photos............................................................................ 60.00 each 9801 Foreign Soil Sterilization and Disposal .............................. 165.00 each Soil Strength Tests: 9802 Sample Storage............................................................................... QOR 9803 Shipping of samples, liners or containers............................ Cost +20% 9804 Special handling of contaminated samples................................... QOR

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ASTM D1559
4106 Marshall test, premixed sample 3 specimen................... $450.00 each 4107 Marshall test, lab mixed 3 specimens................................ 650.00 each 4109 Mix Design: Marshall Method - no aggregate ............... 3,600.00 each 4112 Mix Design: Marshall Method - with aggregate.............. 4,200.00 each 4110 Mix Design: Hveem method - no aggregate .................. 3,400.00 each 4111 Mix Design: Hveem method - with aggregate................ 3,900.00 each 4138 Marshall RAP Mix Design w/ Agg. Tests, AI MS-2........ 5,000.00 each 4139 Caltrans RAP Mix Design w/ Agg. Tests, CTM 367 ...... 4,600.00 each

CTM 308/ASTM D2726
4114 Specific gravity of compacted sample ............................... 295.00 each

CTM 308/ASTM /D1188
4115 Specific gravity of AC - paraffin coated.............................. 295.00 each

CTM 304/375
4128 Test maximum density (TMD), set of 5 specimens .......... 525.00 each

ASTM D2041
4116 Rice Gravity ......................................................................... 345.00 each

ASTM D1075
4133 Index of retained strength, pre-mix .................................... 700.00 each 4134 Index of retained strength, lab mix..................................... 980.00 each 4125 Index Retained Stability - pre mix ...................................... 700.00 each 4126 Index Retained Stability - lab mix....................................... 850.00 each

ASTM D4867/AASHTO
4127 Tensile strength ratio, pre-mix......................................... 1,350.00 each 4117 Tensile strength ratio, lab mix ......................................... 1,675.00 each

CTM 303
4119 CKE Coarse......................................................................... 235.00 each 4120 CKE Fine ............................................................................. 235.00 each 4132 Filmstripping, CTM 302....................................................... 265.00 each 4121 ATPB mix (grade, remix @ 2/2.5/3%) ............................... 565.00 each 4122 Open graded mix evaluation (grade, recombine, mix @ 3 oil %’s, filmstripping), CTM 368.................................. 595.00 each

CTM 370
4123 Moisture content of AC by microwave oven...................... 195.00 each 4135 Calculate Voids Filled with Asphalt, CTM LP-3................. 125.00 each 4136 Calculate Dust Proportion, CTM LP-4 ............................... 125.00 each 4137 Calculate Air Voids of HMA, CTM 367 .............................. 165.00 each

CONCRETE / SHOTCRETE

ASTM C39/C567
3111 Compression tests, 6" x 12” and 4” x 8” molded cyls. ...... $50.00 each 3112 Unit weight on concrete cylinder ........................................ 145.00 each 3116 Cylinder Molds (Concrete / Grout / Mortar) ..........................10.00 each 3120 Compression Test Samples Cast by Others........................95.00 each

ASTM C495
3117 Lightweight insulating concrete (3" diameter x 6" cylinder) Compression tests ..................................................75.00 each ASTM C469
9314 Static Young's modulus of elasticity in
compression of 6" diameter x 12" cylindrical
specimen.............................................................................. 525.00 each 3119 Splitting tensile test, 6" diameter x 12" cylinder................. 145.00 each

ASTM C512
9315 Creep of Concrete in compression (by project quote)... $1,800.00/min 9316 Equilibrium Density ASTM C567........................................ 245.00 each

ASTM C42/C39
3118 Compression test concrete cores ...................................... 165.00 each 3510 Shotcrete core compressive strength ................................ 165.00 each

ASTM C78/C293
3135 Flexural strength of concrete, 6" x 6" x 24" specimen ...... 225.00 each

ASTM C157 (MODIFIED)
3115 Volume change of concrete, per set of 3
(drying shrinkage test), up to 28 days drying
(excludes trial batch) ........................................................... 765.00 each

ASTM C109
3113 Compression Tests, 2" cube specimen............................... 75.00 each

ASTM C192
3136 Laboratory Trial Batch (by project quote) ......................... 4,500.00/min

MASONRY

ASTM C140
9401 Gross Area Compression ................................................. $195.00 each 9405 Net Area Compression ...................................................... 225.00 each 9402 Absorption and moisture content (*) .................................. 265.00 each 9403 Linear shrinkage (rapid method) (*) ................................... 710.00 each

ASTM C426
9406 Linear shrinkage (ASTM C426) (*)..................................... 825.00 each 9408 Unit Weight (*) ..................................................................... 195.00 each 9404 Dimensional measurement/Equivalent web thickness (*) 195.00 each

UBC Standard
3711 2" x 4" mortar cylinder ........................................................... 75.00 each 3713 Grout sample ......................................................................... 75.00 each 3708 Composite prism ................................................................. 235.00 each

ASTM C1006
9407 Splitting tensile (*)................................................................ 195.00 each 3717 Compression Test of CMU Core (CBC Title 24)............... 195.00 each 3718 Shear Test of CMU Core (both face) (CBC Title 24)........ 225.00 each

ASTM C531
9317 Linear Shrinkage & Coefficient of Thermal Expansion ........................................................................... 850.00 each

BRICK

ASTM C67
9409 Compression test .............................................................. $165.00 each 9411 Absorption test, saturation coefficient ................................ 195.00 each 9306 Modulus of rupture .............................................................. 195.00 each 385 of 663
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CLAY ROOFING TILE

9418 UBC Standard 32-12 Breaking Load............................... $225.00 each 9419 Water Absorption by 24-hour Oven Drying (extra
charge for cutting/preparation) ........................................... 245.00 each

BUILT-UP ROOFING

7026 Basic weight analysis........................................................ $565.00 each

ASTM D2829
7025 Ply separation and complete roof analysis........................ 725.00 each

FIREPROOFING

6004 Density of sprayed-on fireproofing................................... $225.00 each 6005 Moisture Content of Sprayed-on Fireproofing................... 175.00 each

STRUCTURAL STEEL AND CARBON STEEL
(Sample preparation and machining not included)

Tensile Testing - yield, ultimate, elongation
9510 To 1" material thickness, inclusive................................... $165.00 each 9517 Over 1" up to 1-1/2" thickness............................................ 195.00 each 9539 Over 1-1/2" thickness.......................................................... 265.00 each 9519 End-Welded "Nelson" Studs .............................................. 195.00 each

Cold Bend Testing:
9511 To 3/4" material thickness .................................................. 165.00 each 9518 Over 3/4" up to 1-1/4" thickness......................................... 195.00 each

Flattening Tests on Pipe:
9508 To 10" diameter and 3/4" max. wall ................................... 195.00 each

9543 Guided Side, Root or Face Bends and T-Break ............... 195.00 each 9601 Standard Welder Qualification Test ................................... 765.00 each 9605 Macroetch Examination ...................................................... 265.00 each

REINFORCING STEEL

Tensile Testing Full Section (yield/ultimate/elongation):
9501 Bar Size through #8 .......................................................... $195.00 each 9502 #9 through #11 .................................................................... 325.00 each 9503 #14 ....................................................................................... 395.00 each 9504 #18 ....................................................................................... 595.00 each 9552 Coupled rebar through #11 ................................................ 365.00 each 9553 Coupled rebar through #14 ................................................ 395.00 each 9554 Coupled rebar through #18 ................................................ 595.00 each 9509 Cold Bend Testing on Bar Size #11 and smaller.............. 195.00 each 9529 Cold Bend Testing on Bar Size #14 .................................. 275.00 each

POST-TENSION / PRESTRESS 7-WIRE STRANDS

Seven-wire strands, ASTM A416, for 1/4" through 1/2" strands 9304 Breaking strength only ...................................................... $565.00 each 9305 Yield strength, breaking strength & elongation ................. 695.00 each

MECHANICAL TESTING OF METALLIC PRODUCTS
(sample preparation and machining not included)

9544 Yield strength, tensile, elongation, R/A for 1/2" diameter or sub-size reduced-section specimen ............ $235.00 each

Hardness Testing (3 points/sample)
9513 Rockwell / Brinell ................................................................. 195.00 each

Charpy Impact Testing (minimum of 3 specimens):
9520 Room Temperature............................................................. 165.00 each 9521 To minus 100 degrees Fahrenheit..................................... 195.00 each 9522 To minus 150 degrees Fahrenheit..................................... 265.00 each

HIGH STRENGTH BOLTS, NUTS AND WASHERS
(Sample preparation and machining not included)

ASTM A325, A490 AND A449
Bolts: to 1-1/8" diameter inclusive
9526 Proof load........................................................................... $175.00 each 9514 Ultimate Tensile................................................................... 145.00 each 9515 Hardness (Rockwell) (*) including sample preparation .... 165.00 each

Nuts: to 1-1/8" inclusive
9535 Proof load............................................................................. 145.00 each 9536 Hardness (Rockwell) (*) including sample preparation .... 165.00 each

Washers: all sizes
9536 Hardness (Rockwell) (*) including sample preparation .... 165.00 each 9516 Carburization Depth ............................................................ 195.00 each

ASTM F959
9537 Load Indicator Washers (LIW), proof load......................... 145.00 each

SPECIALTY TESTING

ASTM A90
9700 Weight of galvanized coating (subject to environmental disposal fee)....................................................................... $265.00 each 9701 Other materials-aluminum, brass, bronze, fiberglass, etc 195.00 each

MISCELLANEOUS
9903 Calibration of hydraulic ram system (single ram, one pressure gauge to 30 tons)................................................. 550.00 each 9904 Calibration of hydraulic ram system (single ram, one Pressure gauge to 100 tons) .............................................. 650.00 each 9805 Fiber Reinforced Polymer Tensile / Elongation.............. 1,750.00 each 386 of 663
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Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

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EXHIBIT D

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products‐completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non‐owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate

If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired, or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used). 387 of 663
Signet Testing Laboratories, Inc.

Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

Page 2 of 2 ends

Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self‐insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non‐payment) has been given to the City.

Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance.

CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self‐Insured Retentions
Any deductibles or self‐insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 388 of 663

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Rev 7/21
AGREEMENT WITH SMITH EMERY SAN FRANCISCO
FOR PROFESSIONAL CONSULTANT SERVICES
FOR
CONSTRUCTION SPECIAL INSPECTION SERVICES FOR THE CLEAN WATER PROGRM

This agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California, hereinafter referred to as "CITY", and Smith Emery San Francisco, a corporation with offices at 1940 Oakdale Avenue, San Francisco, CA, hereinafter referred to as "CONSULTANT":

RECITALS:

A. CITY desires certain professional services Construction Special Inspection Services hereinafter described.

B. CITY desires to engage CONSULTANT to provide these professi onal services Construction Special Inspection Services, by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 ‐ SCOPE OF PROJECT

The scope of services to be performed by CONSULTANT under this Agreement is described in Exhibit A, Scope of Services, attached and incorporated by reference.

SECTION 2 ‐ RELIANCE UPON PROFESSIONAL SKILL OF CONSULTANT

SECTION 3 ‐ PROJECT COORDINATION/STAFFING

3.1 CITY

3.2 CONSULTANT

Professional Services – Estero (PW) Page 2 of 9
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CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. ____James E. Partridge____ is hereby designated as the PROJECT DIRECTOR for CONSULTANT.

CONSULTANT shall assign a PROJECT COORDINATOR to represent CONSULTANT during the day‐to‐day work on the Project. _____Patrick Morrison_____ is hereby designated as the PROJECT COORDINATOR for CONSULTANT.

CONSULTANT shall assign additional key personnel as follows:

James E. Partridge, President
___Carl Eklund, Project Engineer___
___Alfreda Lee, Administrative Manager__

In addition, CONSULTANT is specifically authorized to subcontract with the following subconsultant firms to assist in providing the services required by this Agreement:

___None___________________
___________________________
___________________________

SECTION 4 ‐ INDEPENDENT CONTRACTOR

It is expressly agreed that in the performance of the professi onal services required under this Agreement, CONSULTANT shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.

SECTION 5 ‐ DUTIES OF CONSULTANT

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CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all studies, reports, designs, drawings, specifications, and other items furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its studies, reports, designs, drawings, specifications, and other items.

CONSULTANT represents that it is qualified to furnish the services described under this Agreement.

All documents, drawings and specifications relating the project prepared by CONSULTANT or CONSULTANT’s approved sub‐consultants shall be approved, signed, and sealed by professional engineers duly registered in the State of California for each required discipline. The Contract Documents prepared by CONSULTANT shall provide for a completed project that conforms to all applicable national, state and local construction codes and ordinances, building, fire, electrical, plumbing and occupancy codes and standards.

SECTION 6 ‐ DUTIES OF CITY

CITY shall provide pertinent information regarding its requirements for the project.

CITY shall examine all documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly to avoid unreasonable delay in the progress of CONSULTANT's work.

SECTION 7 ‐ TERM, PROGRESS AND COMPLETION

The services to be performed under this Agreement shall commence and be completed as set forth in Exhibit B, Project Schedule.

It is understood and agreed that time is of the essence of this Agreement. CONSULTANT agrees to perform the services within the time limits set forth in Exhibit B.

CITY agrees to exercise due diligence in performing its tasks to implement the CONSULTANT's timetable.

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SECTION 8 ‐ PAYMENT

CONSULTANT shall bill the CITY within thirty (30) days for all compensable activity on the project.

SECTION 9 ‐ CHANGES IN WORK

392 of 663

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SECTION 10 ‐ CONFLICT OF INTEREST

CONSULTANT understands that its professional responsibility is solely to CITY. CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

SECTION 11 ‐ TERMINATION

A. Without limitation to such ri ghts or remedies as CITY shall otherwise have by law, CITY may, by ten days written notice to CONSULTANT, terminate this Agreement in whole or in part at any time, either for CITY'S convenience or because of the failure of CONSULTANT to fulfill its agreement obligations. Upon receipt and within ten days of such notice CONSULTANT shall:

1. Immediately discontinue all services affected (unless the no tice directs otherwise); and

2. Deliver to CITY all data, docu ments, reports, estimates, summaries and such other information and materials as may have been accumulated by CONSULTANT in performing this Agreement, whether completed or in progress.

C. If, after any notice of termination for failure to fulfill a greement obligations, it is determined by a court or other arbitrator that CONSULTANT had not so failed, the termination shall be deemed to have been effected for the convenience of CITY. In such event, adjustment in the agreement price shall be made as provided in paragraph (B) of this section.

E. Upon termination of this Agr eement or suspension of work on the project by either CITY or CONSULTANT, all duties of CITY and CONSULTANT as set forth in Sections 5 and 6 herein above shall terminate.

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SECTION 12 ‐ STATUS OF REPORTS

All documents prepared by CONSULTANT in the performance of this Agreement, although instruments of professional service, are and shall be the property of the CITY, whether the project for which they are made is executed or not. All documents furnished to CONSULTANT by the CITY and all reports and supportive data prepared by the CONSULTANT in connection with the performance of this Agreement are the CITY's property and shall be delivered to the CITY upon the completion of CONSULTANT's services or at the CITY's written request. All reports, information, data, and exhibits prepared or assembled by CONSULTANT in connection with the performance of its services pursuant to this Agreement are confidential until released by the CITY to the public, and the CONSULTANT shall not make any of these documents or information available to any individual or organization not employed by the CONSULTANT or the CITY without the written consent of the CITY before any such release.

SECTION 13 ‐ INSURANCE

SECTION 14 ‐ NONASSIGNABILITY

Both parties hereto recognize that this Agreement is for the p ersonal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.

SECTION 15 ‐ INDEMNITY

SECTION 16 ‐ WAIVERS

The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

394 of 663

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SECTION 17 ‐ COSTS AND ATTORNEYS FEES

SECTION 18 ‐ NONDISCRIMINATION

SECTION 19 ‐ MEDIATION

SECTION 20 ‐ LITIGATION

SECTION 21 ‐ NOTICES

All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Thomas Ruark
City of San Mateo
2050 Detroit Drive
San Mateo, CA 94404

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To CONSULTANT: Smith Emery San Francisco
Attn: James E. Partridge
1940 Oakdale Avenue
San Francisco, CA 94124

SECTION 22 ‐ AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENTS

This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and CONSULTANT.

SECTION 23 ‐ AUTHORITY TO ENTER INTO AGREEMENT

CONSULTANT has all requisite pow er and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

SECTION 24 ‐ SEVERABILITY

SECTION 25 ‐ GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.

SECTION 26 ‐ VENUE
In the event of litigation, ve nue will be in the County of San Mateo.

[SIGNATURES PAGE FOLLOWS]
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IN WITNESS WHEREOF, this agreement between the CITY OF SAN MATEO and Signet Testing Laboratories, Inc has been duly executed by the parties hereinabove named, as of the day and year first above written.

CITY OF SAN MATEO

CONTRACTOR

Azalea Mitch
Public Works Director

Date James E. Partridge
Its Authorized Agent
President

Date
APPROVED AS TO FORM

Linh Nguyen
Assistant City Attorney
Date

Attachments:

Exhibit A: Scope of Work
Exhibit B: Project Schedule
Exhibit C: Cost Schedule
Exhibit D: Insurance Requirements

397 of 663
Smith Emery San Francisco
Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

Page 1 of 3 ends

EXHIBIT A

1. Detailed Scope of Work

The scope of services will be executed by individual project Task Order and may include:

 Cooperate and coordinate with the Engineer (designer) of Record, the Contractor, the Construction Manager and Representatives for the City of San Mateo Clean Water Program in performance of services/duties, including testing, special inspections, and reporting of results and findings.
 Laboratory Materials Testing Analysis of concrete compression tests  Concrete reinforcement and formwork inspection
 Concrete placement, inspection, compression, sampling and testing  Structural masonry inspection and testing
 Structural steel inspection and testing
 Structural steel hoisting
 Inspection and testing of reinforced steel
 Anchor Bolt testing
 Rebar doweling
 Structural Steel for centrifuge hoist
 Field and visual weld inspection and testing
 Field bolt inspection and testing
 X‐ray of welds inspection and testing
 Soils Compaction testing and inspection
 Geotechnical inspection and testing
 Subgrade inspection and testing
 Asphalt pavement inspection and testing
 Rebar doweling inspection
 Factory and supplier inspection and testing
 Others required per Contract specifications and drawings

Special Inspectors will refer to the approved Contract specifications and drawings for detailed 398 of 663
Smith Emery San Francisco
Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

Page 2 of 3 ends

special inspection requirements. Any additional tests and inspections required by the approved specifications and drawings will also be performed.

All specialty inspections are to be performed to meet Contract specifications for Special Inspection, Observations, and Testing (section 01451) or/and others applicable

Frequency of testing and inspections will be directed by the City to comply with the requirements of the Contract specifications and drawings.

2. Duties and responsibilities of the Special Inspector

 Observe Work: The Special Inspector shall observe the work for conformance with approved (stamped) design drawings and specifications and applicable workmanship provisions of the CBC. Architect/Engineer ‐reviewed shop drawings and /or placing drawings may be used only as an aid to inspection. Special inspections may be performed on a continuous or periodic basis, depending on the specific inspection required and field conditions. The Contractor and the City will agree on the appropriate level of effort at the time of each individual request for the inspection services.
 Report Nonconforming Items: The Special Inspector shall bring nonconforming items to the immediate attention of the City and note all such items in the daily report. If any item is not resolved in a timely manner or is about to be incorporated in the work, the Special inspector shall immediately notify the City by telephone or in person, notify the engineer or architect, and post a discrepancy notice.

3. Technical Deliverables

The Contractor shall submit all technical deliverables identified below to the City  Daily Inspection report
 Daily time records
 Detailed test and /or laboratory reports within a time period agreed to by the City and contractor at the time of each request for inspection services.  Weekly summary reports of inspection activity if deemed necessary by the City  Furnish Daily Reports: Each Special Inspector shall complete and sign both the special inspection record and the daily report form for each day’s inspection to remain at the jobsite for review by the City
 Furnish Weekly Reports: The special Inspector or inspection agency shall furnish weekly reports of tests and inspections directly to the City. These reports must include the following:
o Description of daily inspections and tests made with applicable locations. o Listing of all nonconforming items
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Smith Emery San Francisco
Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

Page 3 of 3 ends

o Reports on how nonconforming items were resolved or unresolved, as applicable, and
o Itemized changes authorized by the architect, engineer, and Construction Manager/Owner

 Furnish Final Report: The Special Inspector or inspection agency shall submit a final signed report to the City. the report shall state that all items requiring special inspections and testing were completed and included on the report. in addition, the Special Inspector shall state that, to the best of his/her knowledge, the inspected/tested items are in conformance with the approved design drawings and specifications, approved change orders and the applicable workmanship provisions of the CBC. Items not in conformance, unresolved items, or any discrepancies in inspection coverage, (i.e., missed inspections, periodic inspection when continuous was required, etc0 shall be specifically itemized in this report.

4. Project Requirements: ‐ City Responsibilities

 Notify the Special Inspector: the city is responsible for notifying the Special Inspector or agency regarding individual inspections that are required. 24 hours advance request for dispatch shall be provided so that the Special Inspector has time to become familiar with the project.
 Provide Access to Approved Plans: the City is responsible for providing the Special Inspector access to the approved plans at the jobsite.
 Retain Special Inspection Records: The City shall be responsible for retaining at the jobsite all special inspection records submitted by the Special Inspector.

End of Scope of Work
400 of 663
Smith Emery San Francisco
Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

Page 1 of 1 ends

Exhibit B

Project Schedule

Contract for services will begin on March 1, 2022 and will end on February 28, 2024. In addition, three (3) one‐year options for continuing these service at the discretion of the City exist. 401 of 663
Smith Emery San Francisco
Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

Page 1 of 1 ends

EXHIBIT C

Cost Schedule

The cost for the based contract shall be on a time and materials basis in accordance with the attached Schedule of Fees and Services for a cost not to exceed $1,500,000.00 (one million five hundred thousand dollars). Three (3) one‐year options shall be on a time and material basis not to exceed $250,000.00 (two hundred and fifty thousand dollars per year per option). Options to be issued at the discretion of the City.

Attached: Smith Emery Inspection Services Fee Schedule 21 Pages)

402 of 663
Effective March 1, 2022 Northern California Area
By Quote
By Quote
$136.02
By Quote
2401 $135.94
1119 $119.40
1817 $141.27
$119.40
Project Inspector ……………………………………………………………………………….……….. $141.27 1613 $135.94
2014 $119.40
9311 $119.40
9312 $119.40
9313 $119.40
2402 $135.94

INSPECTION SERVICES
Smith-Emery Company is Signatory to an Agreement with the International Union of Operating Engineers, Local 3, AFL-CIO, covering inspectors. The price quoted below for inspection services are firm to June 30, 2022. On Julsy 1st, prices will be adjusted by the increase resulting from our union contract plus increase in our liability insurance if any.

Environmental Assessment Studies ……………………………………………………….…………….

Concrete Inspection
Concrete/Epoxy Injection
Shoring, per hour
Foundations
Activity
Geotechnical Consulting/Testing
Preliminary Investigations ……………….………………………………..……………..………..…… Foundation Recommendations ……………………………………………..……………..…………….

On-Site Testing …………………………………………………………..……………… ……….........

Prestress/Post-Tension
Batch Plant …………………………………………………………………………………..…………
Combination Concrete/Soils …………………………………………………………………….….…… 7210 General Technician ……………………………………………………………………………….……..

Fiberwrap …………………………………………………………………………………...…………..

Walls/Columns
Slabs on Grade
Elevated Slabs
Slabs-Metal Deck
Precast Plant
Gunite/Shotcrete
Structural Walls
Stair Shaft
Veneer
Grouting
Repointing
Dowels/Anchors/Torque ………………………………………………………………………..…..…..

Epoxy Dowels/Anchors ………………………………………………………………………………....

Expansion Anchors ………………………………………………………………………….…………..

Grouting of Baseplate ………………………………………………………………………..………....

Masonry Inspection
Retaining Walls
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Effective March 1, 2022 Northern California Area
Activity
2405 $141.27
$193.11
2406 Steel Shop-Non-Destructive Testing ………………………………………………………………………….. $141.27 Ultrasonic
Magnetic Particle
Dye Penetrant
2403 Steel Field-Visual Inspection ………………………………………………………………………………….. $141.27 Weld-Frame
Weld-Deck
Weld-Rebar
Weld-Shoring
Weld-Miscellaneous
High Strength Bolts
Curtain Wall
Procedure Qualification
Welder Qualification
Steel Field Precast Panel
2408 Waterproofing Inspection ……………………………………………………………………………………… $135.94 Material I.D.

Laydown
Material Sampling
2409 Shear Diaphragms ……………………………………………………………………………………………… $135.94 Shear Nailing
Nailing InspectioN
Hold-Down Hardware, Include Dowels
Woodframe Inspection
2407 Fireproofing Inspection …………………………………………………………………………………………. $135.94 Thickness Evaluation
Density Sampling
Repair Application
Adhesion/Cohesion
Firestopping
Procedure Qualification
Welder Qualification
Other
WPS Review ………………………………………………………………………………………………………………
Fireproofing Technician
Steel Shop - Visual Inspection………………………………………………………………………………….

Visual
Material I.D.

Quantity Verification
2 404 of 663
Effective March 1, 2022 Northern California Area
Activity
550 Roofing Inspection ……………………………………………………………………………………………… $135.94 Material I.D.

Laydown
Material Sampling
2410 Finishing Inspection ……………………………………………………………………………………………. $135.94 Drywall Fastening
Electrical
H.V.A.C.

Plumbing
Fire Sprinkler
Ceramic Tile
Waterproofing
Curtain Wall
Miscellaneous Finishing
Radiography
2404 Steel Field-Non-Destructive Testing …………………………………………………………………………… $141.27 Ultrasonic
Magnetic Particle
Dye Penetrant
2510 Reinforcing Steel Inspection (Rebar) ………………………………………………………………………….. $135.94 Reinforcing Steel Inspection $135.94
2511 Sample Rebar At Shop ………………………………………………………………………………….. $119.40 2512 Tagged Rebar At Shop …………………………………………………………………………………. $119.40 9312 Expansion Anchors ……………………………………………………………………………………… $119.40 9313 Grouting of Baseplate …………………………………………………………………………………… $119.40 Special Services
9602 Registered Engineer Support, per hour ………………………………………………………………….. $193.11 9110 Reports, each ………………………………………………………………………………………….. $5.00 9106 Administrative Support for Special Projects …………………………………………………………… 3097 $272.45
4416 Rental Equipment ………………………………………………………………………………………. 2444 Outside Services …………………………………………………………………………………………. 9704 Schmidt Hammer ………….………………………………………………………….……….… ……. $195.69 3110 Pachometer ………………………..……………………………………………………………………. $195.69 9702 Outside Coring Services ………………………………………………………………………..……….. 2018 Seismic Evaluation ……………………………………………………………………………………….

Senior Special Inspector …………………………………………………………………………………. $202.24 2410 Digital/Video Film Documentation, per hour ……………………………………………………………. $220.20 4420 Digital/Video Film - 60 Min. Tape …………………………………………………..…………………… 9310 Quality Control .,………………………………………………………………………………………..

Radiographic Technician, Level II with Helper & Field Film Processing Equip., per hour Ground Penetrating Radar, (4 hr min) per hour
3 405 of 663
Effective March 1, 2022 Northern California Area
Activity
Cylinder Pick-up (within 40 mile radius from Laboratory) 5000 6:30 a.m. to 4:00 p.m., Monday through Friday, per sample ………………….………………………. 7.70$ 5001 Before 6:30 a.m. and after 4:00 p.m. and Saturday, per sample …………………………….…………. 27.50$ 5002 Sunday and Holidays, per sample ……………………………………………………………………….. 82.50$ 5003 Minimum Pick-Up Charge ……………………………………………………………………….……. 38.50$ Cylinders, Beams & Cores
4300 Compression Test, 6" x 12" Cylinders, Including Hold, ASTM C 39, each ……………………………. 54.29$ Cylinder Mold, 6"x 12" Diameter ………………………………………………………………………. -$ 4303 Weight Per Cubic Foot of Lightweight Concrete Cylinders, each ………………………………………. 86.27$ 4211 Compression Test, 2" - 4" - 6" Cores, ASTM C 42, each ………………………………………………. 54.29$ 4215 Base Plate Grout Comp-Cube ………………………………………………………………………….. 54.29$ 4312 Core Cutting, In Laboratory, each ………………………………………………………………..…….. 109.32$ 4313 Core Cutting Away, One Man Lab …………………………………………………………………….. 112.61$ 4311 Core Compression Test ………………………………………………………………………………….. 54.29$ 4304 Flexure Test, 6" x 6" Beams, ASTM C 78, each ……………………………………………….………. 213.68$ 5021 Pick Up of Flexural Test Beams, (within 40 mile radius of Laboratory), each ………………………….. 80.95$ 4305 Splitting Tensile, 6" x 12" Cylinders, ASTM C 496, each ………………………………………………. 78.59$ 4306 Modulus of Elasticity Test - Static, ASTM C 469, each ……………………………………………….. 393.62$ Slab Moisture Determination Test (Calcium Chloride), each …………………………………………… 86.27$ Deliver Flexural Beam Mold, per trip …………………………………………………………………… 86.27$ Pick Up/Deliver Air Entrainment/Unit Weight Equipment ……………………………….……………. 86.27$ Compression Test, 6" x 12" Cylinder, Extra Over Contract Specification or Made by Others Than SE Inspectors, each ………………………………………………………………………………………… 104.69$
Laboratory Trial Batch -$
Laboratory Trial Batch, Including Test Cylinders, ASTM C 192, each ……………………………….. 885.38$ Pick Up Aggregate or Cement, each ………………………………………………………………………. 148.09$ Shrinkage
4307 Length Change (3 bars, 4 readings, up to 90 days), ASTM C 157 Modified ……………….…………. 667.01$ Length Change Report Charge ………………………………………………………………..………… 54.57$ 4308 Additional Reading, per SCI of 3 bars ………………………………………………………..………… 54.57$ 4302 Storage Over 90 Days, per set of 3 bars, per month …………………………………………………… 106.72$ -$

90.59$
Pick-Up/Delivery Shrinkage Molds/Samples, Saturday & Sunday, per set of 3 bars ………………….. 235.81$ Mix Design
Aggregate Tests for Concrete Mix Designs Only, Including Sieve Analysis, Specific Gravity, No. 200 Wash, Organic Impurities, Weight per Cubic Foot, per aggregate size…………………………………. 306.92$ 9500 Mix Design, Determination of Proportions, each ……………………………………………………… 263.02$ 9504 Mix Design, Review ……………………………………………………………………………………. 225.52$ Amend or Retype Existing Mix Designs, Not Involving Calculations, each ……………………………. 102.03$ 263.02$
Sampling Aggregate for Mix Design and/or Laboratory Batch, (within 40-mile Radius of Laboratory), per trip …………….…………….……………….……………………………………………………

CONCRETE
5020 Pick-Up/Delivery Shrinkage Molds/Samples (within 40 mile radius from Laboratory), per set …………………………………………………………. 4 406 of 663
Effective March 1, 2022 Northern California Area
Activity
Basic Tests
7549 Sieve Analysis, Processed (each size), ASTM C 136, each ……………..………………………………. 127.05$ 7016 Sieve Analysis, Fine (including wash), ASTM C 137, C 177, each ……..……………………………….. 144.38$ Sieve Analysis, Pit Run, each …………………………………………….…………………………….. 144.38$ 7013 Specific Gravity, Bulk SSD Coarse, ASTM C 127, C 117, each ……………………………………….. 132.83$ 7014 Specific Gravity, Bulk SSD Fine, ASTM C 128, C 117, each …………………………………………. 132.83$ 7000 Absorption, Coarse, ASTM C 127, each ……………………………………………………………….. 86.63$ 7001 Absorption, Fine, ASTM C 128, each ………………………………………………………………….. 86.63$ 7017 Unit Weight Per Cubic Foot, ASTM C 29, each ………………………………………………………… 75.08$ Deleterious Materials
7115 Organic Impurities, ASTM C 40, each …………………………………………………………………. 103.95$ 7101 Clay Lumps and Friable Particles, ASTM C 142, each ………………………………………………… 98.18$ Material Finer than No. 200 Sieve, ASTM C 117, each ……………………………….………………. 86.63$ Coal and Lignite, ASTM C 123, each …………………………………………………………………… 239.95$ Soft Particles, ASTM C 235, each ……………………………………………………………………… 163.11$ Acid Solubility, each ……………………………………………………………………….…………… 101.64$ Physical Properties
7012 Sodium Soundness, Fine, 5 Cycles, ASTM C 88, each …………………………………………….. 288.75$ 7047 Sodium Soundness, Coarse, 5 Cycles, ASTM C 88, each………………………….…………….. 288.75$ 7048 Magnesium Soundness, Fine, 5 Cycles, ASTM C 88, each ……………………………………… 288.75$ 7049 Magnesium Soundness, Coarse, 5 Cycles, ASTM C 88, each ………………………………….. 288.75$ Abrasion (L.A. Rattler 100 & 500 Cycles), ASTM 131, each …………………………………………. 259.88$ 7551 Potential Reactivity (Chemical Method 3 Determinations), ASTM C 289, each …………..………….. 992.95$ Potential Reactivity (Mortar Bar Method), ASTM C 227, each ………………………...…………….. 1,146.62$ 7010 Percent Flat or Elongated Particles, CRD C 119, each ………………………………………………….. 121.28$ 7131 Percent Crushed Particles, Calif. 205, each ……………………………………………………………… 121.28$ State Tests
7004 Cleanness Value, Calif. 227, each ……………………………………………………….………………. 7551 Durability Index, Coarse, Calif.229, each ………………………………………………………………. 7551 Durability Index, Fine, Calif. 229, each ………………………………………………………………… 7123 Sand Equivalent (average of 3), Calif. 217, each ………………………………………….……………..

Clay by Hydrometer Methods, ASTM D 422, each ……………………………………………………

AGGREGATES
5 407 of 663
Effective March 1, 2022 Northern California Area
Activity
4600 Tensile Test, No. 11 Bar or Smaller, each ………………………………………………………………. 51.98$ 4601 Bend Test, No. 11 Bar or Smaller, each …………………………………………………………………. 51.98$ 4602 Tensile Test, No. 14 Bar, each ………………………………………………………………………….. 86.63$ Sampling and Tagging at Fabricators Plant (40-mile radius from Laboratory):
6:30 a.m. to 5:00 p.m., Monday through Friday, per sample …………..………………………………. 120.87$ -$ 5008 Minimum Sample Charge, per trip ………………………………………………………………………. 86.63$ 5005 Pick up Rebar Samples at Jobsite, per sample ………………………………………………………… 51.98$ Reinforcing Steel Sampling Technician …………………………………………………………. 120.87$ High Strength Steel Bar Tensile Test .……………………………………………………………………. 288.75$ Weld Specimens
4604 Tensile Test, Welded, No. 11 Bar or Smaller, each ……………………………………………………… 127.05$ 4605 Tensile Test, Welded, No. 14 Bar or Smaller, each ……………………………………………………. 155.93$ 4607 Tensile Test, Welded, No. 18 Bar, each …………………………………………………………………. 288.75$ 4612 Tensile Test, Mechanically Spliced Bar, each …………………………………………………………. 155.93$ Prestress
4609 Tensile Test and Elongation in 24" for Prestress Strand, ASTM A 416, each …………….…………… 282.98$ 4610 Tensile Test and Elongation in 10" for Prestress Wire, ASTM A 421, each ……………………………. 155.93$ 4611 Modulus of Elasticity (Prestressing Wire), each ……………………………………………………….. 317.63$ 5025 Pick Up Post Tension Cables, per sample ……………………………………………………………… 51.98$ Note: Attachments to be furnished by client

REINFORCEMENT
6 408 of 663
Effective March 1, 2022 Northern California Area
Activity
Brick ASTM C 67
4201 Modulus of Rupture (flexure), each …………………………………………………………………….. 101.64$ 4200 Compressive Strength, each …………………………………………………………………………….. 101.64$ 4205 Absorption, 5 Hour or 24 Hour, each ………………………………………………………………….. 86.27$ 4206 Boil 1, 2, or 5 Hour, each ………………………………………………………………………………… 70.91$ 4204 Initial Rate of Absorption, each ………………………………………………………………………… 86.27$ 4207 Efflorescence, each ……………………………………………………………………………………… 101.64$ 4202 Dimensions, Overall Coring Shell and Web Thickness, per brick ……………………………………….. 78.59$ 4203 Coefficient of Friction (slip test), each ………………………………………………….……………… 439.72$ 5009 Pick up Brick Samples, each …………………………………………………………………………… 47.85$ Concrete Block ASTM C 140
4311 Cores, Compression Test, each …………………………………………………………………………. 86.63$ Cores, Shear, 6" and 8" Diameter, 2 Faces, per core ……………………………………..…………….. 144.38$ 4211 Moisture Content as Received, each …………………………………………………………………… 51.98$ 4212 Absorption, each …………………………………………………………………………….…………. 40.43$ 4210 Compression, each ……………………………………………………………………………………….. 86.63$ Tension, each …………………………………………………………………………………………… 109.73$ Shrinkage, Rapid, CMU, each …………………………………………………………………………… 173.25$ Shrinkage, Modified British, ASTM C 426, each …………………………………………..………….. 173.25$ 4221 Compression, 4" - 6" - 8" Cores, each ………………………………………………………………….. 54.29$ 5010 Pick up Block Samples, each ………………………………………………………………..………….. 40.43$ Masonry Prisms ASTM E 447
4218 Compression Test, Grouted Prisms, each ……………………………………………………………….. 288.75$ 4219 Cutting Prisms, when requested ………………………………………………………………………… By Quote 5013 Pick up Prisms (within a 25-mile radius of Laboratory), each …………………………………………. 86.63$ Mortar & Grout
Compression, 2" x 4" Mortar Cylinder, each ……………………………………………….………….. 54.29$ 4216 Compression, 3" x 6" Grout Prisms, each ………………………………………………...……………. 54.29$ Compression Test, 2" x 4" 3" x 6", each ……………………………………………………………….. 54.29$ Cylinder Molds, 2" x 4" 3" x 6", each ………………………………………………………………….. 0.55$ 5011 Pick Up Mortar Samples, each …………………………………………………………………………. 8.09$ 5012 Pick Up Grout Samples, each …………………………………………………………………………… 8.09$ 5015 Pick Up Grout Cubes, each …………………………………………………………………..………… 8.09$

CONSTRUCTION MATERIALS
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Activity
Gypsum Roof Fill ASTM C 495
Compression Test, each ………………………………………………………………………………… 101.64$ Density, each …………………………………………………………………………………………… 124.69$ Gunite & Shotcrete
4314 Compression, 2" 4" 6" Cores, ASTM C 42, each ………………………………………………………. 77.39$ Compression, 12" x 12" Panel (3 cores), each ………………………………………………………….. 288.75$ Compression, 18" x 18" Panel (3 cores), each ………………………………………………………….. 340.73$

55.00$

85.00$
125.00$
5016 Pick Up Shotcrete Cores ………...……………………………………………………………………… 8.09$ Roofing Tile
4702 Roofing Tile Breaking Strength per UBC, each ………………………………………………….…….. 132.38$ 4700 Roofing Tile Absorption, each ………………………………………………………………….……… 124.69$ 4701 Roofing Tile Additional/Special Tests …………………………………………………………….…… Fireproofing Tests
Laboratory Technician Field Sampling, per hour ……………………………………………………….. 184.23$ 136.34$ -$
Oven Dry Density, per sample ………………………………………………………………………… 132.38$ Displacement Method, per sample ……………………………………………………………………… 155.13$ 5014 Pick-Up Fireproofing Samples (within a 40 mile range of Laboratory) ………………………………… 41.37$ Roofing Tests
Unit Weight of Sample, each ………………………………………………………………….……….. 132.38$ Quantitative Analysis, ASTM D-2829, each …………………………………………………..……… 578.03$ Standard Quantitative Analysis, each ………………………………………………………………….. 263.00$ 5018 Pick up Gunite Field Sample, More than 100 lbs., (within 40-mile radius from Laboratory), each .…. 4350 Fireproofing Density ……………...…………………………………………………. ……………….. 5017 Pick up Gunite Field Sample, 12" x 12" Panel, (within 40-mile radius from Laboratory), each ……….

Pick up Gunite Field Sample, 18" x 18" Panel, (within 40-mile radius from Laboratory), each ………. 8 410 of 663
Effective March 1, 2022 Northern California Area
Activity
Laboratory Manpower
3011 Registered Professional Engineer, Laboratory, per hour ………………………………………………… 207.86$ Senior Engineer, per hour ……………………………………………………………………………….. 207.86$ 3015 Staff Engineer, per hour …………………………………………………………………..…………….. 207.86$ 3012 Laboratory Supervisor, per hour ………………………………………………………………………. 207.86$ 3013 Test Technicians - Laboratory Regular Time, per hour …………………………………………………. 124.15$ 3014 Test Technicians - Away from Laboratory, Regular Time, per hour …………………………………… 124.15$ Test Technicians - Away from Laboratory, Regular Time, per mile …………………………………… 124.15$ Add for Equipment Used Away From Laboratory, per hour ………………………………………….. By Quote Unreinforced Masonry Building Tests
4809 In-Place Shear (Push) Tests, Two Man Crew, per hour ……………………………………………….. 349.88$ 4815 15 Degree Core Shear Tests ……………………………………………………………………………… By Quote 4816 Wall Anchors …………………………………………………………………………………………….. By Quote 4827 Flat Bar Test (Tensile), per test …………………………………………………………………………. 311.96$ Site Evaluation By Staff Engineer, per hour …………………………………………………………….. 225.28$ Concrete Coring
3710 One Man, Including Equipment, Portal to Portal, per hour ……………………………………………. 194.50$ 3720 Two Men, Including Equipment, Portal to Portal, per hour ……………………………………………. 319.50$ 95% Epoxy Injection/Penetration, per core ……………………………………………………………… 297.58$ Surface Penetration of PCC Sealant, per core …………………………………………….……………. 297.58$ Testing Machines
Testing Machines with Operator in Laboratory, per hour 200k ……………………………………….. 250.62$ Testing Machines with Operator in Laboratory, per hour 300k ……………………………………….. 250.62$ Testing Machines with Operator in Laboratory, per hour 400k ………………………….…………… 250.62$ Wire Rope
4426 Wire Rope, 0" Through 1" Diameter, each …………………………………………………………….. 144.57$ 4427 Wire Rope, 1" Through 2" Diameter, each …………………………………………………………….. 151.22$ 2248 Wire Rope, Over 2" Diameter, each …………………………………………………………………….. By Quote Note: Sockets furnished by client
Calibration of Torque Wrench
4403 Calibration of Skidmore-Wilhelm Device, In Laboratory, each bolt size ……………………………….. 191.93$

GENERAL LABORATORY
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Effective March 1, 2022 Northern California Area
Activity
Calibration of Hydraulic Jacks, Chart Included
4452 Calibrate Jack to 0-99 Tons …………………………………………………………………………….. 658.69$ 4453 Calibrate Jack to 100-199 Tons …………………………………………………………………………. 785.49$ 4454 Calibrate Jack to 200-299 Tons …………………………………………………………………………. 885.38$ 4466 Calibrate Jack to 300-399 Tons …………………………………………………………………………. 1,115.89$ Calibrate Jack to 400 + Tons …………………………………………………………………………… 1,346.40$ Expedited/Next Day Service/Same Day Service …………………………………………….…………..

Note: All equipment must be delivered in good working order Mechanical Testing Services
Tensile Test - No Strain Measurement, Yield by Halt of Dial:

Up to 100,000 lb., each ………………………………………………………………………………. 109.32$ 100,001 to 200,000 lb., each …………………………………………………………………………. By Quote Over 200,000 lb., each ………………………………………………………………………………. By Quote Tensile Test - Mechanical Non-Printout Extensometer for Strain, each ……………………………….. 86.27$ Tensile Test - Electronic Extensometer with Recorded Printout, One Test, each …………..…………. 147.74$ More than One Test ……………………………………………………………………...…………. By Quote 6907 Load Tests, Flexural, Bend, Impact, Axial Racking …………………………………………...……….. By Quote Strain Gauge Testing ……………………………………………………………………………………. By Quote 6900 Bend Test, each …………………………………………………………………………………………. 78.59$ Tensile Test with Slippage Test (Coupler), per hour …………………………………..………………. 301.42$ Salt Spray
Set up ………………………………………………………………………………………...…………. 209.21$ 4407 24 Hours, per panel ………………………………………………………………………….………….. 86.27$ Special Testing
Adhesion Test, Bond Determination of PCC/Mortar, each (includes report) …………….…………… 501.19$ Stone Anchorage Systems Test; Shear/Tensile …………………………………………..…………….. By Quote 3097 Ground Penetrating Radar ………………………………………………………………...……………. 303.13$ Note: Extra handling charges will be made on any ram or pump to heavy or bulky for one man to lift 10 412 of 663
Effective March 1, 2022 Northern California Area
Activity
Weld Procedure Qualification and Welder Qualification
Weld Tensile Test, each …………………………………………………………………………………. 124.69$ Weld Bend Test, Side, Face, Root, each ………………………………………………………………… 78.59$ Machining for Weld Test, 1/2" and Less Thickness …………………………………………………… #VALUE! Machining for Weld Test, Over 1/2" Thickness …………………………………….…………………. #VALUE! Weld-Macro Etch, each …………………………………………………………………..…………….. 124.69$ Weld-Fracture Test, each ………………………………………………………………………………. 78.59$ Weld-Radiographic ………………………………………………………………………………………. #VALUE! Welder Qualification …………………………………………………………………………………… 578.03$ Weld Procedure Qualification .………………………………………………………………………….. 716.34$ Weld Procedure Review …………………………………………………………………..…………….. 235.81$ Metallurgical Services
6905 Hardness Tests Brinell Rockwell (Standard or Superficial), Set (Nut, Bolt, Washer) Sample Preparation, per hour …………………………………………………………………………… 155.43$ Special Preparation ……………………………………………………………………………………… By Quote Photomicrographs, 2/50x - 2000x, each …………………………………………………………………. 63.22$ With Negative, each ………………………………………………………..……………………….. 78.59$ Photomicrographs 1x - 14x, each ………………………………………………………………………… 63.22$ With Negative, each ………………………………………………………………………………… 78.59$ 6933 Metallurgical Engineer, per hour ………………………………………………………..………………. 249.09$ 6919 Metallurgical Technician, per hour ……………………………………………………………………… 151.30$ Charpy Impact - Ambient Temperatures, each …………………………………………………………. 47.85$ Charpy Impact - Reduced Temperatures, each ………………………………………………………….. 78.59$ Load Tests (Proof Load, Flexural, Stress-Corrosion, etc.) ……………………………………………… By Quote Photocopy and Enlarging ……………………………………………………………………………….. By Quote Metallurgical Mount, each ………………………………………………………………………………. 124.69$ Microscopic Plating Thickness, each ……………………………………………………………………. 132.38$ Metallurgical Outside Laboratory ………………………………………………………………………. By Quote Microhardness Survey …………………………………………………………………………………. By Quote Court Appearance, 1/2 Day …………………………………………………………………………….. 1,618.90$ Court Appearance, Full Day …………………………………………………………………………….. 3,228.82$ Mileage, per mile ……………………………………………………………………………………….. 11.91$ Heat Treatment to1 hour ……………………………………………………………………………….. 96.80$ Heat Treatment, Additional Hours, per hour ……………………………………………………………. 52.89$

METALLURGICAL
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Effective March 1, 2022 Northern California Area
Activity
Hourly Fees
Chief Project Engineer …………………………………………………………………………………… 255.37$ Window Wall Manager ………………………………………………………………………………….. 223.69$ Field Technician ……………………………………………………………………………….……….. 173.00$ Special Testing ………………………………………………………………………………………….. 223.69$ Reports …………………………………………………………………………………….…………… 10.00$
Tests Performed in San Francisco Laboratory
8104 *Air Infiltration, per window ………………………………………………………………..…………. 2,497.04$ 8102 *Water Infitration, per window ………………………………………………………………...………. 2,497.04$ 8106 *Structural Performance, per window ………………………………………………………………….. 2,497.04$ Force Entry, per window ……………………………………………………………………………… 1,179.83$ Thermo, per window ……………………………………………………………………………………. 2,789.75$ Expenses ………………………………………………………………………………………………… By Quote Inspection and Testing
Special Curtain Wall Evaluation, per hour ……………………………………………………………….

Curtain Wall Attachment, per hour …………………………………………………………..………… Exterior Skin from Swing Stage, 2 Men, per hour ……………………………………………………….

Caulking, Sealants, Adhesives, per hour ………………………………………………………………… Coatings, Paint ………………………………………………………………………………………….. By Quote Chemical Analysis ………………………………………………………………………………………. By Quote Materials Evaluation ……………………………………………………………………………………. By Quote Glass, Granite, Metal Cladding, Caulking, Paint Coatings, Adhesive Bond ……………………………. By Quote Field Water Test, AAMA 501.2, per hour …………………………………………………………….. 268.04$ Static Water Infiltration, ASTM E 331 ………………………………………………………………….. By Quote Static Air Infiltration, ASTM E 283 ……………………………………………………………………. By Quote 8122 Seismic Structural Loading ……………………………………………………………………………….. By Quote 8106 Structural Performance, ASTM E 330 …………………………………………………………………… By Quote 8109 Concentrated Load Testing (window washer, etc) …………………………………………………….. By Quote Stress and Rupture - Stone and Granite ……………………………………………………………………. By Quote 8103 Dynamic Water Infiltration ……………………………………………………………………………… By Quote 8105 Water Penetration By Cyclic Air Pressure, ASTM E 547 …………………………………….………. By Quote

CURTAIN WALL AND WINDOW WALL SERVICES
Window and Door Testing 10 ft. X 20 ft. Maximum Size. (San Francisco Facility) *Above Tests performed in field or manufacturer's facilities at special quoted rates Mock-up Performance Testing - 70 ft. Wide x 45 ft. High Maximum Size, (Los Angeles Facility) 12 414 of 663
Effective March 1, 2022 Northern California Area
Activity
Multi-Channel Computer Aided Data Acquisition of:
4946 Acceleration ………………………………………………………………………………………….. By Quote 4430 Vibration …………………………………………………………………………………………….. By Quote 4947 Movements (1.0001 inch) ……………………………………………………………………………. By Quote 4948 Pressure ……………………………………………………………………………………………… By Quote 4468 Machine Control Movement ……………………………………………………….………………. By Quote 4469 Temperature …………………………………………………………………………………………. By Quote 4418 Strain Gauge ……………………………………………………………………………..………….. By Quote 4949 Stress Analysis …………………………………………………………………………...…………. By Quote

SPECIAL TESTING
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Effective March 1, 2022 Northern California Area
Activity
Foundation/Geological Investigations/Environmental Assessments 7308 Field Exploration ……………………………………………………………………………………….. By Quote 7306 Site Assessments Phase I & II ………………………………………………………………..………… By Quote Professional Staff
7201 Senior Principal, per hour ………………………………………………………………………………. 7202 Principal Professional, per hour …………………………………………………………….………….. 203.11$ 7203 Senior Professional, per hour ………………………………………………………………..………….. 203.11$ 7204 Project Professional, per hour ………………………………………………………………………….. 203.11$ 7206 Staff Professional, per hour ………………………………………………………………..…………… 203.11$ 7200 Expert Witness Testimony ………………………………………………………………...…………… 314.75$ Technical Staff
7214 Supervising Technician (Laboratory & Field), per hour ………………………………………………… 203.11$ 7211 Senior Technician (Laboratory & Field), per hour ……………………………………………..……….. 141.27$ 7240 Environmental Technician (Laboratory & Field), per hour ………………………………….…………. 141.27$ 7212 Technician (Laboratory & Field), per hour …………………………………………………..………… 141.27$ 7414 Soils Inspection/ Soil Sampling ………………………………………………………………………… 141.27$ Administration, Supervision & Reports ……………………………………………………………….. By Quote Field Nuclear Gauge Testing Equipment (Work performed on Federal Land Project) Professional Support Services
7208 Illustrator, per hour ……………………………………………………………………………………. 147.66$ 7219 Word Processor, per hour ……………………………………………………………………...……….. 122.32$ 7209 Office Support, per hour ……………………………………………………………………………….. 109.65$ 7215 Pick up/Delivery, per hour ………………………………………………………………...…………… 109.65$ Outside Service ………………………………………………………………………………………….. Cost + 20% Administrative Charges
Vehicle, per hour ……………………………………………………………………………………….. 23.62$ 1101 Mileage, per mile ……………………………………………………………………………………….. 0.58$ 7300 Contracted Services ……………………………………………………………………………...……… By Quote Minimums
2110 Show up time, no work performed, 2-minimum charge
For Field service calls, 4 and 8 hour minimum charge
Travel Time
1102 Charged at appropriate hourly rate. No vehicle hourly charge.

Time and One-Half
7222 Over 8-hour per day - All day Saturday
Double Time
7232 Over 12-hour M-F, Over 8-hour Sat, Sundays and Holidays.

GEOSERVICES
Soils - Foundation - Geology
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Effective March 1, 2022 Northern California Area
Activity
Soils
Sieve Analysis, Fine or Coarse, ASTM C 136, each ……………………………………………………. 127.05$ 7110 ASTM C 117/D1140 Material Finer than #200 sieve, each …………………………………………… 144.38$ Hydrometer Analysis, ASTM D 422, each ……………………………………………………………. 173.25$ 7127 Specific Gravity for Soils, ASTM D 854, each …………………………………………….………….. 132.83$ 7100 Atterberg Limits, ASTM D 4318 ……………………………………………………………………….. 167.48$ 7114 Moisture-Density relations of Soils, ASTM D 1557 ………………………………………………….. 340.73$ 7102 Consolidation Test, ASTM D 2435 ……………………………………………………………………. 578.03$ 7103 Consolidation time/rate curves, each ……………………………………………………………………. 101.64$ 7129 Unconfined Compression Test, ASTM D 2166 ………………………………………………………… 132.83$ 7108 Expansion Index, UBC-29-2, ASTM D 4829 ………………………………………………………….. 332.15$ Direct Shear Test, ASTM D 3080 ………………………………………………………………………. -$ 7105 Unconsolidated, Undrained, 1 Point …………………………………………………………………… 201.53$ 7106 Consolidated, Undrained, 1 Point ……………………………………………………………………….. 301.42$ 7107 Consolidated, Drained, 1 Point ………………………………………………………………………….. 362.89$ 7116 Permeability, Constant Head, ASTM D 2434 …………………………………………………..……… 516.56$ 7117 Permeabity, Falling Head, ASTM D 5084, Cal 220 …………………………………………………….. 639.50$ Index Test, Not Listed ……………………………………………………………….. ………………… By Quote Plate Bearing Test, ASTM D1195, each ……………………………………………………..………… By Quote Unit Weight, ASTM C29, each ………………………………………………………………..……….. 75.08$ Sulfate Content, each 65.00$
Aggregate Base & Asphalt
7000 Absorption, Coarse, ASTM C 127, each ……………………………………………………………….. 86.63$ 7001 Fine, ASTM C 128, each ……………………………………………………………………………….. 86.63$ 7007 Specific Gravity, Bulk SSD Coarse, ASTM C 127, C 117, each ………………...…………………….. 132.83$ 7014 Fine, ASTM C 128, each ………………………………………………………………………………… 132.83$ 7004 Cleanness Value, Calif. 227, each ……………………………………………………………………….. 109.73$ 8516 Sand equivalent (average of 3) Calif., ASTM D 2419, each …………………………………………….. 121.28$ 7005 Durability factor, Calif. 229 - Coarse, each ……………………………………………………………… 109.73$ 7006 Durability factor, Calif. 229 - Fine, each ……………………………………………………………….. 109.73$ 7012 Sodium or Magnesium soundness, (5 cycles) ASTM C 88, each ……………………………………….. 288.75$ Abrasion (Los Angeles Rattler) ASTM C 131/C535, each …………………………………………….. 259.88$ 7119 "R" ( Resistance) Value, Calif 301, ASTM D 2844, each ……………………………………………… 352.28$ "R" (Resistance) Value, lime treated or requiring recombining, each ……………………………………. 577.50$ CA. Bearing Ratio, ASTM D 1833, each ……………………………………………………………….. 924.00$ 7010 Percent Flat/Elongated C119, ASTM D 4791 …………………………………………………………… 121.28$

GEOSERVICES- LABORATORY TESTS
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Effective March 1, 2022 Northern California Area
Activity
Asphaltic Concrete
4101 Stability Tests: Hveem, Pre-mixed, Calif. 304/366, each ……………………………………………….. 439.72$ 4100 Stability Tests: Hveem, Lab-mixed, Calif, 304/366, each ………………………………………………. 716.34$ 4103 Stability Tests: Marshall, Pre-mixed, ASTM D 1559, each …………………………………………… 439.72$ 4102 Stability Tests: Marshall, Lab-mixed, ASTM D 1559, each ………………………………...…………. 716.34$ 4105 Maximum Density: Hveem, Pre-mixed, Calif. 304/308, each …………………………………...……… 516.56$ 4104 Maximum Density: Hveem, Lab-mixed, Calif. 304/308, each …………………………………..……… 716.34$ 4107 Maximum Density: Marshall, Pre-mixed, ASTM D 1559, each ……………………………..………… 362.89$ 4106 Maximum Density Marshall, Lab-mixed, ASTM D 1559, each ………………………………………. 516.56$ 4108 Gradation on extracted sample (including wash), Calif. 202/ASTM D 5444, each …………………….. 239.95$ 4120 Maximum Theoretical Specific Gravity, ASTM 2041, each ……………………………………………. 239.95$ 4119 Complete Asphalt Concrete Mix Design (Hveem or Marshall), each ………………………………….. By Quote -$
186.16$
4109 Penetration, ASTM D 5, each ………………...………………………………………………………… 186.16$ 4112 Asphalt Core Density, each …………………………………………………………………………….. 86.27$ Hveem Swell Test, Calif. 305 …………………………………………………………………………… 301.42$ Percent Air Void in Paving Mixture ……………………………………………………………………. 578.03$ Coring
219.73$
Professional Staff
Consultant, per hour …………………………………………………………………………………….. 203.11$ 7202 Principal, per hour ………………………………………………………………………………………. 203.11$ Senior Engineer/Geologist, per hour …………………………………………………………………….. 203.11$ Project Engineer/Geologist, per hour …………………………………………………………………… 203.11$ Staff Engineer/Geologist, per hour ………………………………………………………………………. 203.11$ Technical Staff
7240 Environmental Technician, Laboratory and Field, per hour ….…………………………………………. 141.27$ 7213 Soil Technician with Nuclear Equipment ……………………………………………………………….. 141.27$ 7414 Soils Inspection/ Soil Sampling ………………………………………………………………………….. 141.27$ 4110 Extraction, % Asphalt, Excluding Ash Correction, ASTM D 2172 (Method A/B) or Calif. 310, each ……………………………………………………………………… Technician and Equipment, Asphalt Cores Only, per hour (includes travel); 4 and 8 hour minimums ……………………………………………………………………… 16 418 of 663
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Activity
Support Equipment
7216 Air Monitoring Equipment, per day …………………………………………………………………… 295.67$ 7309 Magnetometer Equipment, per day ……………………………………………………………………. 287.06$ 7311 Water Pump and Generator, per day …………………………………………………………………… 426.10$ Health Safety Equipment
7227 Level A, per person/per day ……………………………………………………………………………. By Quote 7228 Level B, per person/per day …………………………………………………………………………… 287.06$ 7229 Level C, per person/per day …………………………………………………………………..………… 213.89$ Level D, per person/per day ……………………………………………………………………………. 89.48$ Water Monitoring Equipment, per day ………………………………………………………..……….. 148.03$ Drilling and Well Installation …………………………………………………………………..……….. By Quote Coring Equipment ……………………………………………………………………………………….. By Quote Supplies ……………………………………………………………………………………………….. By Quote

Professional Support Services
7208 Illustrator, per hour ……………………………………………………………………………………… 151.43$ 7219 Word Processor, per hour ……………………………………………………………………………….. 123.55$ 7209 Office Support, per hour ………………………………………………………………………………… 123.55$ 7215 Pick up/Delivery, per hour ……………………………………………………………………………… 123.55$ Outside Services …………………………………………………………………………………………. By Quote Travel Time
1102 Charged at appropriate hourly rate.
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Effective March 1, 2022 Northern California Area
Activity
Ceramic Tests
1,300.30$
C.T.I. 64-2 Initial Test On Organic Adhesive, each ……………………………………………………. 1,415.55$ 2,007.19$
C.T.I. 64-1 Check Test, each ……………………………………………………………………………. 870.01$ C.T.I. 64-2 Check Test, each ……………………………………………………………………………. 301.42$ 1,469.34$
2,007.19$
4930 Autoclave (3 required), each …………………………………………………………………………….. 992.95$ Skinning and Open Time, each ………………………………………………………………………….. 301.42$ Compression, 2" Cubes, each …………………………………………………………………..………. 93.96$ 4925 Shear Tests, 1 to 5 Incl., each …………………………………………………………………..………. 78.59$ Shear Tests, 6 to 10 Incl., each …………………………………………………………………………. 70.91$ Shear Tests, 11 to 15 Incl., each …………………………………………………………………..……. 70.91$ Shear Tests, 16 and Over, each …………………………………………………………………...…….. 55.54$ 4927 Water Immersion Processing for Shear Tests, each ……………………………………………...……… 32.49$ 4932 Oven Processing for Shear Tests, each ………………………………………………………….……… 32.49$ Low Temperature Processing for Shear Tests, each …………………………………………………….. 40.17$ Initial Setting Time, each ………………………………………………………………………………… 201.53$ Drop-off Test, each …………………………………………………………………………………….. 232.26$ 4922 Reflectance Test, each …………………………………………………………………………………… 124.69$ Activity
Test In Accordance With A.S.T.M.
4900 Thickness, (ANSI requires 80), ASTM C 499, each ……………………………………………………. 24.80$ 4901 Facial Dim, (ANSI requires 80), ASTM C 499, each .……………………………………………………. 24.80$ 4916 Modulus of Rupture, (3 required), ASTM C 133, each …………………………................................... 86.27$ 4917 Moisture Expansion, (5 required), ASTM C 370, each …………………………………………………. 155.43$ Thermal Expansion, ASTM C 372, (5) per set ………………………………………………………….. 1,415.55$ 4905 Water Absorption, (5 required), ASTM C 373, each …….…………………………………..………… 78.59$ 4909 Crazing, (10 required), ASTM C 424, each .……………………………………………………………. 201.53$ 4910 ANSI Crazing Requirement, per set ………………………………………………………..…………… 562.66$ 4906 Bond Strength (Shear Test), (5 required), ASTM C 482, each …………………………………………. 124.69$ 4911 Thermal Shock, (3 required), ASTM C 484, each …………………………………………..………….. 201.53$ 4902 Warpage, (80 required), ASTM C 485, each …………………………………………………………….. 32.49$ 4908 Abrasive Wear Index (4 required), ASTM C 501, each …………………………………………………. 239.95$ 4903 Wedging, (80 required), ASTM C 502, each …………………………………………………………….. 32.49$ Floor Installation Performance Level ASTM C 627-76:
4918 First Panel - Not including Tile ………………………………………………………………………. 5,388.02$ 4919 Second or More on Same Purchase Order ……………………………………………..…………….. 3,697.60$ 4907 Breaking Strength, (10 required), ASTM C 648, each ………………………………………………….. 47.85$ C.T.I. 85-8 Check Test Grout ($425.00), Chemical Analysis CTI Grout ($465.00), each ………..……

CERAMIC TILE
C.T.I. 64-1 Initial Test on Mortar ($120.00), Chemical Analysis CTI on Mortar ($465.00) …...……..

C.T.I. 64-3, 64-8 Initial Test on Grout ($425.00), Chemical Analysis CTI Grout ($465.00) ……..…..

C.T.I. 64-3 Check Test Grout ($195.00), Chemical Analysis CTI Grout ($465.00), each ………….….. 18 420 of 663
Effective March 1, 2022 Northern California Area
4913 Chemical Resistance, ASTM C 650 ……………………………………………………………………. 301.42$ 4914 Freeze-Thaw Resistance (10) 15 cycles, ASTM C1026, per set ………………………………………. 2,160.87$ 4916 Additional Cycles, per cycle/tile ……………………………………………………………………… 32.49$ Visible Abrasion Resistance, ASTM C 1027 …………………………………………………………… By Quote Coefficient of Friction, ASTM C 1028, per tile ……………………………………………….………. 455.09$ Coefficient of Friction Report Charge …………………………………………………………..……… 55.54$ 4923 Mohs Hardness, (3) per set ……………………………………………………………………..……… 55.54$ 4920 Impact, (15) per set …………………………………………………………………………………….. 439.72$ Edge Configuration (Faces), each ………………………………………………………………………… 132.38$ 4924 Tensile Tests in Laboratory, (5) each ……………………………………………………………………. 101.64$ 3013 Ceramic Tile Lab Technician RT, per hour (In Field $52.00) …………………………………………… 132.38$ 4956 Ceramic Tile Material Purchase ………………………………………………………………..……….. By Quote 4929 Ceramic Tile Miscellaneous …………………………………………………………………………….. By Quote 4921 C.T.I. Stain Resistance (8 required) Set CTI T72 ……………………………………………………….. 232.26$ 5019 Pick Up Sample, (within 40 mile radius from Laboratory), per hour ………………………………. 147.74$ Activity
Plumbing Product Services
Surface Test, each ……………………………………………………………………………………….. 362.89$ Subsurface Test, each ……………………………………………………………………………………. 224.58$ Drain Fitting Connection, each …………………………………………………………………………… 239.95$ Load Tests, each ………………………………………………………………………………..………. 508.88$ Point Impact Tests, each ……………………………………………………………………………….. 239.95$ Water Resistance, each ………………………………………………………………………………….. 716.34$ Water Absorption, each ………………………………………………………………………..……….. 101.64$ Stain Resistance, each …………………………………………………………………………..……….. 501.19$ Cleanability and Wear, each ……………………………………………………………………..………. 578.03$ Fire Tests, each ………………………………………………………………………………………….. 301.42$ Barcol Hardness, each …………………………………………………………………………..……….. 86.27$ Cracking and Crazing, each ……………………………………………………………………..……….. 178.48$ Gel Coat Thickness, each ……………………………………………………………………………….. 132.38$ Cigarette Test, each ……………………………………………………………………………………… 132.38$ Bond Strength Tests, set of 5 ……………………………………………………………………………. 362.89$ Color Fastness 200 hr. Weatherometer, each ……………………………………………………………. 1,699.85$ Miscellaneous Tests ……………………………………………………………………………………. By Quote Water Resistance Tests …………………………………………………………………………………. 716.34$ Chemical Resistance …………………………………………………………………………………….. 447.41$ Plumbing Pipe Services
Tensile Tests, each ………………………………………………………………………………………. 101.64$ Flexural Tests, each ……………………………………………………………………………………… 124.69$ Pipe Dimensions, each ………………………………………………………………………………….. 93.96$ Pipe Dimensions, Fittings, each ……………………………..………………………………………….. 301.42$ Pipe Stiffness, Deflection Load, Crush Resist, each ………………………………………….………… 93.96$

PLASTICS AND PLUMBING
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Hydrostatic Burst ……………………………………………………………………………………….. 119.00$ Chemical Resistance, each ……………………………………………………………………………….. 93.96$ Water Resistance, each …………………………………………………………………………………. 78.59$ 4601 Flattening Tests, each ………………………………………………………………………….……….. 93.96$ Impact Tests (Ambient Temperatures), each ………………………………………………..…………. 47.85$ Impact Tests (Reduced Temperatures), each ………………………………………………..………….. 55.54$ Joint Tightness, each ……………………………………………………………………………………. 101.64$ Sustained Pressure …………………………………………………………………………….………… 123.00$ Acetone Test …………………………………………………………………………………..……….. 255.31$ Pipe Miscellaneous Tests ………………………………………………………………………………. By Quote Environmental Stress Cracking, each …………………………………………………………………….. 155.43$ Activity
Engineer Services
Registered Engineer, Consulting, per hour ………………………………………………………………. 339.60$ Senior Engineer ………………………………………………………………………………………….. 311.72$ Staff Engineer, per hour ………………………………………………………………………………… 242.03$ Inspection Supervisor, per hour ……………………………………………………………..…………. 221.12$ Away from Laboratory 178.00$
Expert Witness Testimony ……………………………………………………………………………. By Quote Preparation for Court, Consultations, per hour ………………………………………………………… 409.29$ Court Appearance, per day ……………………………………………………………………..……… 2,667.35$ Court Appearance, per half day ………………………………………………………………………… 1,301.37$ Plus Actual Expenses When Out-of-Town
Administrative Services
4443 Administrative Support…………………………………………………………………………………. 7% of Invoice 3078 Report Copy Charge, per sheet …………………………………………………………...……………. 5.50$ 3082 Processing Certificates, Affidavits & Notary Services, each ……………………………………………. 52.89$ File Research ……………………………………………………………………………………………. 140.71$ 3080 File Retrieval, Storage, per job file (25 reports) ………………………………………………………. 82.17$ File Copying, Archives, per job file (25 reports) ……………………………………………………… 126.07$ 3084 Shipping Charges ……………………………………………………………………………………….. By Quote 3081 Insurance, Extra Charges as Ordered by Client ………………………………………………...………. By Quote Minimum Report Charge ……………………………………………………………………...……….. 123.98$ Report Review/Stamped by Registered Civil Engineer, each ……………………………………..……. 212.42$ 9004 Final Letter, File Research and Report Verification, per hour ………………………………………….. 212.42$ Budget Analysis, per hour ……………………………………………………………………...………. 204.47$ Certified Payrolls, Job Only, First Man, each week ……………………………………………..…….. 277.65$ Certified Payrolls, Job Only, Per Added Man, each week ……………………………………..……….. 50.80$ SPECIAL and ADMINISTRATIVE SERVICE CHARGES
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Certified Payrolls, S.F. Office, each week ………………………………………………………………. 819.17$ Certified Payrolls, Monthly Recaps ……………………………………………………………………. By Quote Lien Release, weekly …………………………………………………………………………………… 52.89$ Subcontractor Affidavit, weekly ………………………………………………………………………. 82.17$ Bundled Invoices Monthly ……………………………………………………………………..………. 118.75$ Bundled Invoices Monthly With Recap …………………………………………………………………. 191.93$ Bundled Invoices Monthly With Budget Comparison ………………………………………………… 294.38$ Bundled Invoices Monthly With Lien Release ………………………………………………………… 52.89$ Bundled Invoices Monthly With Subcontractor Affidavit ……………………………………...……… 89.48$ Activity
Engineering Review for Code Compliance and Lab Affidavit 1 to 3 mos. <$5,000 ………………………………………………………………………………….. 265.11$ 4 to 6 mos. <$20,000 ………………………………………………………………………………… 360.24$ 7 to 10 mos. <$50,000 ………………………………………………………………………………… 557.82$ 11 to 14 moa. <$$75,000 ………………………………………………………………………………. 945.66$ Over 14 mos. <$75,000 ……………………………………………………………………...………… 1,260.33$ Resolution of Non-compliance Items for Lab Affidavit, per hour ……………………………..……….. 236.80$ Outside Services (Cost + 20%)
4408 Sample Preparation ……………………………………………………………….................................. By Quote Machining Coupons ………………………………………………………………………..…………… By Quote Socketing ………………………………………………………………………………………………… By Quote 4417 Outside Laboratory ……………………………………………………………………………………… By Quote 4416 Rental of Equipment ………………………………………………………………………...………..… By Quote 4406 Materials Purchased ………………………………………………………………………….………….. By Quote All Reports are based on a 10 working day turnaround time; 1 to 5 working day turnaround time, add a surcharge of $150.00 to $500.00 depending on the size off the project.
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Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

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EXHIBIT D

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate

If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

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Professional Consulting Services Agreement
Construction Special Inspection Services for the Clean Water Program

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Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: CONSENT CALENDAR File ID: 21-5580 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: February 22, 2022
SUBJECT:

City Wide Custodial Services – Agreement Amendment
RECOMMENDATION:

Approve Amendment No. 5 to the agreement with Imperial Maintenance Services, Inc. for custodial services to increase the annual commitment in the amount of $67,291 to cover modified scope of services; extend the term through June 30, 2023; authorize the Public Works Director to and make minor modifications to frequency of scope of work and execute the amendment in substantially the form presented.

BACKGROUND:

Public Works provides janitorial services for the majority of the City’s facilities through an agreement with Imperial Maintenance Services, Inc. (Imperial), approved by City Council on January 16, 2018. The original term of this agreement from February 1, 2018 through June 30, 2020 was extended annually by Amendments including Amendment No. 4, which extended it through June 30, 2022. Given the ongoing fluctuations in service requirements requested by various City departments for their associated facilities, the scope and cost will be adjusted as follows for the one-year extension and the remaining (2) one-year extensions with other terms unchanged.

1. Increase day porter one hour each day, five days a week at Beresford Recreation Center for a service increase of $926.55/month.

2. Increase site allocation by one hour each day, five days a week at WWTP for extra detailed cleaning for a service increase of $925.55/month.

3. Add one day porter for two hours a day, five days a week at Martin Luther King Jr. (MLK) Recreation Center for a monthly cost of $1,853.10.

4. Perform monthly floor spray and buff at MLK Recreation Center for a monthly cost of $395.12.

5. Clean Police barracks mid-day six days a week for a monthly cost of $1,044.00.

6. Substitute janitorial services from Street/Traffic trailer to First Vehicle Services auto shop at the Public Works Corporation Yard and increase site allocation by ½ hour each day five days a week for a monthly increase of $463.27.

Based on the above changes in scope, the total annual additional cost for janitorial service will increase from $830,454 to $897,745. The remaining terms of the Agreement remain in full force and effect. However, based on mutual agreement, the City has the authority to adjust frequency of scope in the future when there is no cost increase to the agreement.

BUDGET IMPACT:

Sufficient funding for custodial services is available as a budgeted expense within each City department that utilize City facilities as a General Fund Allocation.
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CITY OF SAN MATEO
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ENVIRONMENTAL DETERMINATION:

This Amendment is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment

STAFF CONTACT
Eric Bell, Facilities and Fleet Services Manager
[email protected]
650-522-7328
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AMENDMENT NO. 5 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO
AND IMPERIAL MAINTENANCE SERVICES, INC.

FOR CUSTODIAL SERVICES
WHEREAS, the City of San Mateo (“City”), a municipal corporation of the State of California, and Imperial Maintenance Services, Inc. (“Contractor”), entered into an Agreement for Custodial Services (“Agreement”) on January 31, 2018; and
WHEREAS, the City and Contractor amended the Agreement on April 22, 2019, to provide for up to five (5) one-year extensions; and
WHEREAS, on April 2, 2019, the City and Contractor entered into Amendment No. 1 to to include additional maintenance services and clarify total compensation and extension options; and
WHEREAS, on April 22, 2019, the City and Contractor entered into Amendment No. 2 to add to the scope of services and make other minor amendments; and WHEREAS, on June 24, 2020, the City and Contractor entered into Amendment No. 3 for the first one-year extension; and
WHEREAS, on July 1, 2021, the City and Contractor entered into Amendment No. 4 for the second one-year extension; and
WHEREAS, the City and Contractor wish to enter into a third one-year extension effective July 1, 2022, through June 30, 2023; and
WHEREAS, the City and Contractor wish to amend the original scope of work.

NOW, THEREFORE, the parties agree as follows:

1. Exhibit A will be replaced with the attached Exhibit A to include the following modifications to scope of work and cost:
“Additional Scope of Services at specific locations:
a. Increase day porter one (1) hour each day, five (5) days a week at Beresford Recreation Center for a service increase of $926.55/month.
b. Increase site allocation by one (1) hour each day, five (5) days a week at WWTP for extra detailed cleaning for a service increase of $925.55/month. 428 of 663
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c. Add one (1) day porter for two (2) hours a day, five (5) days a week at M.L. King Recreation Center for a monthly cost of $1,853.10.
d. Perform monthly floor spray buff at M.L. King Recreation Center for a monthly cost of $395.12.
e. Clean PD Barracks mid-day six (6) days a week for a monthly cost of $1,044.00. f. Substitute janitorial services from Street/Traffic trailer to 1 st Vehicle Auto shop at PW corp. yard and increase site allocation by ½ hour each day five (5) days a week for a monthly increase of $463.27.”

2. Section 5, “Payment,” is amended to provide for a monthly fee increase of $5,607.59 to a total of $62,715.92 monthly.

3. The Public Works Director or City designee shall have the right to alter the scope between sites, within current contract cost, as mutually agreed by both parties.

4. Section 4, “Term” of the Agreement is amended to read:
“The services of this agreement shall commence on February 1, 2018 and be completed on or about June 30, 2023.”

5. The remaining terms of the Agreement remain in full force and effect.

IN WITNESS WHEREOF, CITY OF SAN MATEO and IMPERIAL MAINTENANCE SERVICES, INC. have executed this Agreement on ___________________.

CITY OF SAN MATEO CONTRACTOR
Azalea Mitch
Publics Works Director
Alfonso Solis
CEO

APPROVED AS TO FORM
Gabrielle Whelan
Assistant City Attorney
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ATTACHMENT A: SCOPE OF WORK
PART I - SECTION 1: GENERAL INFORMATION/LOCATIONS

1.0OVERVIEW: There are a total of fourteen (14) specific locations associated with this base-scope of work/services. Each location has unique tasks and requirements associated with them and the specific scope of duties are detailed in this document. There are also three specific levels of cleaning and each location description will identify one of the three levels of cleaning (or a combination of 2 or all). These levels are described in SECTION 3.

Each location has a person assigned as the Building Manger, the Building Manager is the primary “Customer” and is responsible for reviewing the work performed and providing feedback to the City Project Manager who will work with the assigned Contract or Program Manager for the Contractor. There are also Division Mangers who oversee multiple sites. As an example there are three Library locations and each building has an assigned manager, however all Library functions are overseen by one individual and that person will be involved in quality review as well.

Each location has requirements based on both size of the facility as well as services performed.

Therefore, each has differing custodial staffing requirements from night-time cleaning only to full time day porter(s).

2.0LOCATIONS: The following is a list of each location, general size of facility and type of functions associated with that facility (Square Footage numbers listed are approximate).

2.1 City Hall – 330 W. 20th Ave. 38,000 sf of office and meeting space including a large auditorium, 4 Public Restrooms, 4 Staff restrooms and a large Atrium/Lobby. Operates primarily M-F 8-5 with public meetings on select weekday evenings.

2.2 Main Library – 55 W 3rd Ave. 93,806 sf of open Library, Meeting Rooms, Lobby and staff offices, 8 public restrooms and 4 staff restrooms. Operates at various hours from 10 AM to 9 PM and weekends. Open to public with significant amount of daily visitors.

2.3 Marina Library Branch – 1530 Susan Court 5,329 sf off primarily open Library space, 2 public, and 1 staff restrooms. Open various hours including some weekend hours.

2.4 Hillsdale Library Branch – 205 W. Hillsdale Ave. 6,468 sf off primarily open Library space, 2 restrooms. Open various hours including some weekend hours.

2.5 Shoreview Recreation Center – 950 Ocean View Dr. 3,820 sf, 2 restrooms, class rooms, offices and kitchen. Operations are M-F 8-5.

2.6 Lakeshore Recreation Center – 1550 Marina Court, 2,400 sf, 2 restrooms, class rooms and kitchen. Operations are M-F 8-5.

2.7 Beresford Recreation Center – 2720 Alameda De Las Plugas, 34,800 sf, classrooms, auditorium, offices. 4 restrooms, kitchen. Various hours from 8 to 10 M-F and some weekends.

2.8 Senior Center – 2645 Alameda De Las Plugas, 13,200 sf, meeting rooms, auditoriums, 2 restrooms and kitchen.
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2.9 M.L. King Recreation Center – 725 Monte Diablo. This location is for special provision services only as described in site specific details.

2.10 Police Station Headquarters – 200 Franklin Parkway, 55,000 sf of office space and meeting rooms. 2 public restrooms, 5 staff restrooms, 2 locker rooms. Some operations are 24/7 however, primary operations are M-F 8-5.

2.11 Police Sub-Station - 360 1 st Ave. 324 sf of office space. No restrooms

2.12 Main Street Garage Restrooms – 300 1 st Ave 100 sf men’s and women’s restrooms (not public)

2.13 Municipal Service Center – 1949 Pacific Blvd. Consists of two buildings and 3 office trailers, totaling approximately 6,600 sf. 5 staff restrooms. Operations generally M-F 7-5.

2.14 Park Maintenance Offices – 2001 Pacific Blvd. 2,050 sf, 2 rest rooms. Primarily office space. 2 restrooms. Operations M-5, 7-4.

2.15 Waste Water Treatment Plant – 2050 Detroit Dr. 4,000 sf, meeting rooms and offices. 6 restrooms and 2 locker rooms.

3.0BUILDING ACCESS and SECURITY: Each on site contractor employee is required to have a City Issued Identification Badge on their person at all times. For those buildings and areas controlled by card access the contractor employee badge will provide access. For those areas not controlled by card-reader keys will be issued to the contractor. The contractor is responsible for maintaining control of all badges and keys issued to their employees. Exception: For specialty, non-regular work such as annual window washing or carpet cleaning, the crews who perform the work will not be required to have City issued IDs, however at least one lead or supervisor who does have a City Contractor’s Badge must be on-site with the crew at all times.

3.1 All areas shall be locked and the lights turned off when cleaning in each unoccupied area has been completed. Security lights (as directed) shall be turned on prior to leaving the facility.

3.2 Keys or other entry devices required by the Service Provider will be furnished by the City to designated Service Provider employee on a custody receipt and shall be returned to the City on demand.

3.3 Any loss of keys or entry devices must be reported to the City representative immediately. A charge of twenty-five dollars ($25.00) will be made for each lost key or device. Keys are to be made/duplicated by the City ONLY with no exceptions.

3.4 Should a lost or stolen key jeopardize the security of the particular City facility, the Service Provider shall be totally responsible for all costs incurred by the City in re- keying the lock system. Service Provider is advised that this process could be quite costly.

3.5 Electronic security system (where installed) shall be properly disarmed and armed each time after-hours access is made.

3.6 All exiting doors are to remain locked while the Service Provider is in the space, except for designated doors to remain open for meetings. Do not block open occupant or exterior doors for any reason.

4.0SAFETY REQUIREMENTS AND TRAINING: Service Provider shall provide safety training for its employees as required by federal, state and local laws and/or regulations. Service Provider shall provide documentation of this training to the City of San Mateo, Facilities Manager and shall be responsible for all costs associated with this training. 431 of 663
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5.0REPORTING REQUIREMENTS: The Service Provider agrees to furnish all information as required by the City in order to fulfill the responsibilities of the City for reporting on compliance with laws and regulations.
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PART I - SECTION 2: GENERAL RESPONSIBILITIES AND DUTIES

1.0WORK SCHEDULES: Custodial work is generally to be performed during "off hours" to minimize interference with normal building use. However, this scope of work also includes full time and part time Day Porter service as specified by building in PART II - SECTION 1. Non-weekly services such as carpet cleaning and window service will be performed per agreed to schedules, these schedules will be set in advance with each building manager.

1.1Other than Day-Porter services, general Custodial work shall be performed between 5:00 PM and 6:00 AM local time Monday through Friday. Exceptions may be noted for specific locations as described in PART II - SECTION 1.

1.2The custodial Service Provider will provide twenty-four (24) hour emergency response service.

2.0QUALIFICATIONS OF EMPLOYEES: The Service Provider is responsible for the selection of employees and the evaluation of each applicant’s capabilities and experience as related to performance of custodial and day porter services as required in the scope of work. However, the City of San Mateo reserves the right to dismiss from custodial work, day porter and supervision, those employees which it deems incompetent, careless or otherwise objectionable to the public interest.

A. The Service Provider shall provide at the commencement of the contract a complete list of all employees assigned to perform the contract work.

B. All of the Service Provider’s employees will be required to wear a company uniform, identifying Service Provider and employee, and shall carry proper visible identification on their person at all times.

C. Service Provider shall notify the Facility Manager at each service location or his/her representative immediately in writing of all changes in contract personnel by submitting name and address of employee and effective date of employment or termination.

D. When in the opinion of the City, an employee does not constitute a satisfactory security risk, his employment on the contract will be denied.

E. The San Mateo Police Department will run security checks of all personnel assigned to perform janitorial work or supervision at any City facility. The following information must be provided to the SMPD:
a. Full name
b. Social Security Number
c. California Driver’s License or ID number
d. Birth Date
e. Address
The records check will include fingerprinting.

3.0CONTRACT MANAGEMENT: The Service Provider shall designate a “Contract Manager” to be the primary person responsible for providing overall management of the contract relationship and shall be responsible for communicating with the City Project Manager responsible for the contract (Typically the Building Maintenance Supervisor).

3.1 The Contract Manager will inspect the contract work at least once per week and determine if quality of standards are being met.

3.2 The Contract Manger is to inspect the work not less than once a week at a designated time and communicate with each Facility Manager not less than every two weeks.

3.3 The Contract Manger and all supervisory personnel shall have the ability to communicate effectively in the English language.
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4.0SUPERVISION: The city considers effective supervision by Service Provider assigned and trained supervisors key to the success of the contract.

4.1 The Service Provider shall arrange for daily on site supervision of the employees performing the contract work.

4.2 The Service Provider or his supervisors shall be available at all times, when the contract work is in progress and during the day when the buildings are occupied by the City, to receive instructions from the Facility Manager at each service location or his/her representative.

4.3 The Service Provider’s supervisor shall be fully and adequately trained and have experience in cleaning supervision, sufficient in scope to meet the approval of the City Project Manager.

4.4 Service Provider’s supervisor will be required to perform daily inspections of all buildings serviced under the contract.

4.5 The Service Provider’s supervisory personnel shall be able to communicate clearly in the English language and with non-English speaking personnel who may be employed by the Service Provider to perform the services described in the contract.

4.6 Service Provider’s employees shall not be accompanied in their work area by acquaintances, family members or any other person unless said person is an authorized employee of the Service Provider.

4.7 The results of each inspection tour will be recorded on an agreed upon inspection form, signed by the supervisor, and stating that the work was completed. The form shall be completed for each facility or site, submitted weekly, and will become part of the contract file. This information shall be available to be faxed or e-mailed to City representatives if requested within 48 hours.

4.8 Service Provider’s monthly invoice will not be approved for payment until the overall performance of the Service Provider is deemed satisfactory by the City Project Manager.

5.0CONFERENCE PRIOR TO START OF WORK: After the contract is awarded, the Custodial Service Provider, or his designated representative and his employees who will be doing the custodial work, shall attend the Conference for the purpose of reviewing the specifications.

5.1This shall occur at least one week prior to the start of the contract.

6.0COMMUNICATIONS: A binder or other device will be maintained in a suitable place for the collection of pertinent information such as:

6.1 Schedule of work (Check List)

6.2 Instructions from Service Provider to its employees

6.3 Instructions from City to the Service Provider representative(s)

6.4 Names and Contact information for key persons

6.5 Normal Scheduled Work Hours for each Custodian, Day Porter or Crew

6.6 Report of “Needs” of building occupants.

Day Porters and Supervisors are expected to respond to phone calls from Building Mangers at all times during their shifts.

7.0DISPLACED JANITOR OPPORTUNITY ACT: The successful bidder shall be in compliance with California Labor Code Section 1060 – 1065.
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8.0RESTRICTED PERSONNEL: No visitors, guests, pets, or companions other than bonded personnel will be permitted inside any City facility any time the facility is not open to the public at large, nor may such persons enter the areas not open to the public at large at any time.

8.1Exception: The contractor may bring specialized crews not specifically assigned to the contract with the City for specialized services such as window and carpet cleaning.

However, these are restricted to employees of the Service Provider or bonded sub- contractors to the Service Provider. In such cases the Service Provider shall provide a bonded employee assigned to the City contract on site during such work and services, to provide over-sight and security. The Service Provider is responsible for all persons brought on to City Property for the purposes of performing contracted work.

9.0CLEANING SCHEDULES: For non-weekly tasks that are included in the scope of work, which may include, carpet cleaning, resilient floor strip/wax deep clean, window cleaning and or any other specified services. The Service Provider shall, provide to each Facility Manger a schedule of planned dates for such tasks that meets the contractual requirement.

9.1 Schedules will be provided to Facility Manger within 30 days of the start of the contract.

The schedules will be updated on or about July 1 of each succeeding year of the contract or extensions of contract.

9.2 Once schedules are provided any deviation from schedules will require prior approval from the Facility Manager.

9.3 It is understood that un-planned circumstances may cause a missed date of such services, however these should be the exception and very rare. In such an event the Service Provider will work with the Facility Manger to schedule the soonest possible date for the service that does not impact City business needs.

10.0HOLIDAY SCHEDULE: The city observes the following holiday schedule:

New Year’s Day January 1
Martin Luther King Day 3 rd Monday in January
Presidents Day 3 rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4 th
Labor Day 1 st Monday in September
Veteran’s Day November 11
Thanksgiving Day 4 th Thursday in November
Day after Thanksgiving (except Library facilities) Friday after Thanksgiving Christmas Eve (Library facilities only) December 24
Christmas Day December 25
If a holiday falls on a Saturday it is observed the previous Friday, if it falls on a Sunday it is observed on the following Monday.

See Details for Police Department Exceptions to Holiday Schedule.

PART I - SECTION 3: BASE SCOPE OF WORK/REQUIREMENTS
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1.QUALITY: As described in ATTACHMENT B COST/PAYMENT SCHEDULES, a component of the contract shall be PREFORMANCED BASE COMPENSATION or PBC. The PBC factor will be based on a set of Key Performance Indicators arrived at by mutual agreement between the City and the Service Provider. However, general quality and expectations of work performed are a component of the Base Compensation as well. Failure to perform the cleaning levels as described in this SECTION 3 to a level of reasonable satisfaction are grounds for withholding of payment or portions thereof as described within the contract agreement. General Cleaning Quality Requirements are as follows:

1.1 Services performed under this contract shall be subject to inspection and approval of the Facility Manager at each service location or his/her representative.

1.2 First quality cleaning and provision of restroom supplies will be required.

1.3 Careless performance of the contract work will not be tolerated.

1.4 Unsatisfactory work will be called to the attention of the Service Provider and he/she will be required to correct the work deficiencies within four (4) hours, and improve the overall work results to the satisfaction of the Facility Manager or his/her representative.

1.5 Service Provider shall respond to the work site within (1) hour should unsatisfactory work cause an emergency condition as determined by the City. Failure by the Service Provider to comply with such requests will result in either the corrective work being performed by other means and the cost charged to the Service Provider or in termination of the contract.

1.6 Notification of unsatisfactory work shall be deemed given as soon as City leaves telephone, e-mail or fax message notifying Service Provider of deficient performance.

1.7 Service Provider shall provide e-mail addresses as well as telephone and fax numbers for this purpose, and shall provide a telephone number for emergency calls, and respond within 15 minutes with a phone call back.

2.LIGHT BULB CHANGE OUT: The contractor shall perform basic light bulb change outs for all ceiling fixtures at twelve (12) or below in all assigned work locations and table lamp fixtures at the Main Library. Light bulbs will be provided by the City and are available at the City corporation yard warehouse.

3.RECYCLE/COMPOST: Where provided by the city, recycle and composting containers shall be emptied and materials kept separated and shall be disposed of in proper collection bins. All batteries and fluorescent lamps shall be disposed of properly utilizing recycling containers at the City corporation yard.

4.SUPPLIES AND EQUIPMENT: The delivery of tools, equipment and supplies must be handled by the Service Provider. City staff will not be available to sign for deliveries and unlock storage closets.

4.1 The Service Provider will furnish all necessary tools, equipment and supplies such as mops, vacuum cleaners, brooms, buffer, ladder, and hoses; and will supply all waxes and cleaners, paper and sanitary supplies, urinal blocks and cartridges (for waterless urinals), hand soaps, waste can liners and deodorant blocks and batteries for air freshening units.

4.2 All products must be listed on the attached Exhibit C outlining approved products.

4.3 The City will consider product alternatives not included in this list on a case-by-case basis when presented with detailed information by the Service Provider.

4.4 The City may request a change of products to obtain a more satisfactory appearance, odor or other improvement.

4.5 Use of high quality recycled paper products is required.

4.6 If requested by City, the Service Provider shall supply to City the actual monthly cost of bathroom supplies for each facility. In this case, Service Provider and City shall meet no more than two times annually to review such expenditures. 436 of 663
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4.7 Should the actual cost vary significantly from Service Provider’s estimated monthly cost, the contract administrator shall negotiate to make equitable adjustments in such situations.

4.8 All products used by the Service Provider shall meet all EPA and Cal OSHA standards.

The City will not be held liable for Service Provider’s failure to comply with these requirements.

4.9 All products/chemicals will have proper identifying labels affixed to them as well as secondary containers (i.e. spray bottles).

4.10 Any chemical used in the performance of the contract work shall have the appropriate Material Safety Data Sheet in a labeled safety binder in each area/closet in which they are stored. A list of approved products is attached to this document.

5. STORAGE OF SUPPLIES AND TOOLS: All supplies and equipment shall be stored by the Service Provider in neat and orderly fashion in janitorial closets as designated by Facility Managers at each assigned location. A central storage area at the City Corporation Yard shall be supplied for the storage of bulk items and back-up stock.

5.1 All equipment and materials shall be used per manufacturer’s directions for each application.

6.SCHEDULE OF WORK TO BE PERFORMED: The following basic services shall be performed in all buildings unless otherwise specified. See the special conditions listed under each building for additional specifications which are specific to each site found in PART II - SECTION 1 and may include or vary from these basic services.

7.CLINICAL LEVEL OF CLEANING: Requires the removal of all dirt of any kind, including bacteria and viruses from all surfaces;

CLINICAL LEVEL OF CLEANING
Restrooms
Fill and clean all dispensers (e.g. soap, paper, sanitary).

Empty, clean and disinfect all waste and recycling receptacles including sanitary containers and insert new liners.

Clean and disinfect all wash basins, counters, and fixtures with nonabrasive cleanser.

Clean all mirrors, chrome, stainless steel, and polish to a shine.

Wash and disinfect all urinals and toilets, removing stains and cleaning under rims and flush holes. Clean and disinfect toilet seats, fixtures and outside surfaces or urinals and toilets.

Dust and spot clean with detergent all partitions, walls, doors and other surfaces.

Daily
Sweep and damp mop floor with disinfectant detergent solution.

Pour deodorizer down floor drains.Weekly
Replace any burned out light bulbs/lamps 12’ high or below (notify Project Manager if changing lamp doesn’t work/there is a ballast issue) Bi-weekly Replace deodorant blocks in urinals.

Monthly Dust, wash and disinfect walls, partitions, frames, and doors. Replace urinal filters and urinal cartridges in waterless urinals (Main Library).

Spot clean more frequently as needed.

Annually Machine-wash all ceramic tile walls.

As Needed Change air freshener refills and batteries, as well as urinal/toilet/faucet sensor batteries.

Shower/Locker Rooms
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Fill and clean all dispensers.

Empty, clean and disinfect all waste and recycling receptacles and insert new liners.

Scrub and disinfect with antifungal cleanser, all shower areas and fixtures.

All surfaces shall be free of soap scum, body oils, mineral deposits, stains and odors.

Sweep and damp mop floors with disinfectant.

Dust and spot clean lockers and benches. Benches shall be left dry.

Dust and spot clean all doors, walls, partitions, mirrors and other surfaces.

Clean floor drains of hair, soap and all other materials.

Daily
Scrub entrances and walk ways with scrub brush and disinfectant cleanser.

Clean and disinfect exterior of all lockers.

Clean and disinfect all doors, walls, partitions, and benches. Leave benches completely dry.

Weekly
Replace any burned out light bulbs/lamps 12’ high or below (notify Project Manager if changing lamp doesn’t work/there is a ballast issue) As needed Change air freshener refills and batteries, as well as urinal/toilet/faucet sensor batteries.

Lunchroom
Fill and clean all dispensers.

Empty, clean and disinfect all waste and recycling receptacles, and insert new liners.

Clean and disinfect all sinks, counters, and lunch tables Sweep and damp mop floor with disinfectant.

Daily
Dust and spot clean refrigerator, microwave, and vending machines.

Clean inside and outside of refrigerators on Fridays.

Replace any burned out light bulbs/lamps 12’ high or below (notify Project Manager if changing lamp doesn’t work/there is a ballast issue) Weekly
Empty refrigerators of all expired items.

Monthly Wash exterior of vending machines.

Semi-Annually Strip, seal and buff all resilient and hard surface floors.

8.PRESTIGE LEVEL OF CLEANING: Requires regularly scheduled cleaning of surfaces regardless of whether dirt is visible or not. Examples include daily cleaning of counters and regular vacuuming of carpeted areas.

PRESTIGE LEVEL OF CLEANING
Entry Ways, Lobbies, Hallways, Corridors, Traffic Areas, Stairs Vacuum all carpets and spot clean carpet stains.

Dust mop floors.

Daily
Empty and clean wastebaskets, all recycling bins, compost bins, and trash barrels, including those outside entrances, and replace liners if soiled with 438 of 663
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damp or wet substances. Wastebaskets and trashcans shall be free of stains and odors.

Clean drinking fountains.

Clean doors, door glass, frames, kick plates and adjacent windows on both sides.

Sweep and damp mop stairways, damp wipe handrails.

Dust and wipe clean with damp or treated cloth: partitions, walls, baseboards, counters, cabinets and all other horizontal surfaces. Remove fingerprints and smudges.

Sweep outside entryways.

Empty and clean ashtrays, screen all sand urns. Replenish sand as needed.

Clean interior windows between offices and open areas/public spaces.

Replace any burned out light bulbs/lamps 12’ high or below (notify Project Manager if changing lamp doesn’t work/there is a ballast issue) Dust and damp wipe vinyl furniture; vacuum all fabric furniture including all chairs and couches.

Weekly
Clean and disinfect public telephone handsets.

Dust window blinds/shades/covers.

Dust ceiling and remove cobwebs.

Monthly
Clean and disinfect doorknobs or handles.

Strip, seal and buff all resilient and hard surface floors.

Wash all windows, inside and out.

Clean air-conditioning vents, ceiling diffusers, ventilation grilles and Semi-Annually
Shampoo carpets
Office Areas
Empty wastebaskets and replace liners if needed.

Empty and clean all recycling and compost containers. Replace liners is needed.

Wastebaskets shall be free of stains and odors.

Daily
Vacuum traffic lane areas and public spaces.

Dust desks/shelves and all other horizontal surfaces, fixtures & equipment, high and low areas, e.g. pictures, clocks, partition tops. Vacuum office areas.

Weekly
Replace any burned out light bulbs/lamps 12’ high or below (notify Project Manager if changing lamp doesn’t work/there is a ballast issue) Using tank vacuum or backpack, vacuum corner edges and chairs.

Dust window blinds, shades, covers.

Raise chair mats, vacuum carpeted floor under mats and clean mats.

Monthly
Dust HVAC louvers.

Annually Shampoo carpets
Meeting Rooms and Classrooms (such as the PD Classrooms) Vacuum and spot clean carpets.

Push in and arrange all chairs and straighten tables.

Dust mop and damp mop floors.

Empty and clean wastebaskets and replace liners.

Empty and clean all recycling and compost containers. Replace liners is needed.

Daily
Dust and wipe clean with damp or treated cloth: tables, counters. 439 of 663
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Clean sinks.

Clean marker boards.

Vacuum chairs.

Replace any burned out light bulbs/lamps 12’ high or below (notify Project Manager if changing lamp doesn’t work/there is a ballast issue) Weekly
Clean entry doors and glass.

Monthly Dust high and low areas.

Semi-Annually Strip, seal and buff all resilient and hard surface floors if not carpeted.

Clean fabric covered chairs in meeting rooms. Annual
Shampoo carpets.

Elevators
Sweep and mop floors and dust/wipe walls.Daily
Clean all stainless steel elevator with stainless steel cleaner including call button pad (do not spray cleaner directly on buttons).

Sweep outside approach areas to elevators including threshold (especially removing all leaves).

Weekly
Wipe electronic eye in doorjamb area with glass cleaner.

9.BASIC LEVEL OF CLEANING: Entails the cleaning of visible dirt from surfaces.

BASIC LEVEL OF CLEANING (IF NOT ALREADY COVERED BY CLINICAL OR

PRESTIGE CLEANING SCHEDULES)
Waxed Floor Areas
Daily Broom sweep, dust mop, and spot clean.

Weekly Damp mop.

Semi-Annually Complete refinish – strip floors and baseboards, seal, and wax.

As needed Machine buff.

Wood Floor Areas
Daily Broom sweep, dust mop, and spot clean.

Weekly Damp mop wax (non-skid where required).

Carpeted Floor Areas
Daily Vacuum.

Semi-Annually Shampoo carpets.

As needed Clean baseboards and door jambs where vacuum mars finish and spot clean.

Furnishing Care
Dust wooden furniture, work surfaces, tables, desks, files, cabinets, bookcases, shelves.

Damp wipe outdoor chairs.

Daily
Spot clean all as needed.

Dust phones and business machines. Weekly
Sanitize phones.

Wax or polish wood furniture. Monthly
Damp wipe all office furniture.

Yearly Wash and scrub outdoor plastic furniture.
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As Needed Spot clean surfaces.

Interiors
Remove graffiti immediately upon discovery.Daily
Clean and disinfect drinking fountains.

Dust walls and doors.

Replace any burned out light bulbs/lamps 12’ high or below (notify Project Manager if changing lamp doesn’t work/there is a ballast issue) Clean entrance glass and passage doors.

Weekly
Wash sills, ledges, and other flat surfaces within reach.

Dust blinds, dust and straighten pictures and hanging objects, dust lighting fixtures.

Monthly
Clean ceilings for cobwebs
Yearly Wash blinds and lighting fixtures.

As Needed Spot clean all surfaces and fixtures.

Exteriors
Daily Remove graffiti immediately upon discovery (or enter work order in city app)
Weekly Clean windows and glass entrance.

Monthly Dust doors, clean sills.

Bi-Annually Wash doors and windows.

Spot clean doors, sills, and windows as needed.As Needed Pick up trash on decks.

Janitor Closets
Clean utility sink.

Straighten shelves and tools.

Daily
Sweep floor.

Weekly Mop floor.

Monthly Scrub and bleach floor.

Parking Garages
Empty waste containers, recycling bins, and pick up litter in garage.

Straighten shelves and tools.

Daily
Sweep floor.

Weekly Sweep approaches to elevators and public stairwells.

Monthly Sweep driveway along curbs at Main Library.

PART II - SECTION 1: SPECIFIC SCOPE OF WORK BY LOCATION

1.OVERVIEW: There are a total of fifteen (15) specific locations. Each location includes a Level of Cleaning as described in PART I – SECTION 3. Each location may also have specific requirements as well. These specific requirements as listed in this section may be subject to change as City requirements may change. Changes will be reviewed between Service Provider and Project Manager/Facility Manager prior to change. Alterations to costs will be negotiated as described in Attachment B of the contract agreement.

2.CITY HALL – 330 W. 20 th :

GENERAL DESCRIPTION. City Hall houses the administrative and other offices of the various departments of the City of San Mateo and includes a Council Chamber for public meetings.

Additionally, there are four smaller Conference Rooms (A, B, and C and Finance Department) for 441 of 663
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smaller scheduled meetings, and a computer training room. Office areas are clustered around a central Atrium. Floor space to be maintained is approximately 35,774 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entryways (3) 681 Tile 7 glass doors
Lobby – “Atrium” 4422 Concrete/tile
General Office Area 20,378 Carpet 162 full and part-time employees-78 male; 84
female, 1 sink (in Personnel
Department)
Meeting Rooms
Council Chambers
Conference Rooms (4)
2760
1445
Carpet
Carpet
6 tables; auditorium
14 tables; 83 chairs; 1 sink
Hallways (3) 1023
665
Carpet
Linoleum
Restrooms (8) 1110
128
Tile
Carpet
14 sinks, 14 toilets, 5 urinals,
2 showers
Lunchroom 529 Vinyl 5 round tables, 2 rectangular
tables , 8 chairs
Kitchen 142 Vinyl Appliances: sink,
refrigerator, 2 microwaves
Other Areas:

Mail room
Credit Union Office
Gym room
Training room
322
256
326
529
Linoleum
Carpet
Carpet
Carpet
Floor covering is approximately 26,845 square feet of carpet and 8,929 square feet of hard surface.

CLEANING HOURS:

The regular scheduled working hours shall normally be between the hours of 5 p.m. and 6 a.m., Monday to Friday. However, all janitorial cleaning services in the Council Chambers will be performed after scheduled meetings. Window washing may be done at other mutually agreed times.

Under special circumstances it may be necessary to delay the Friday night cleaning until Sunday.

LUNCHROOM:

Wiping tables and emptying garbage mid-day and again at end of day is a part of this City Hall Custodial Agreement.

Cleaning of refrigerator to be performed alternate Friday evenings.

SECURITY:

Lock up the City Hall complex at 5:30 p.m. Only the main entrance doors on O’ Farrell and the door to the parking area shall remain unlocked until the conclusion of evening meetings. Special meetings lasting beyond midnight shall be an exception.

All doors are to be checked for security before leaving at night.

LIGHTS:

Turn off lights when leaving an area that has been cleaned, unless it is still occupied. Turn on certain night security lights and turn off all other lights.

ROOM SET-UP:
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Proper arrangements of office furniture, daily, shall be included in this agreement. Check binder located at the Public Works counter daily for instructions. Meeting rooms are to be rearranged to standard set-ups unless a special set-up is required.

BATHROOM CLEANING AND SUPPLIES:

For evening cleaning service, bathrooms are to be cleaned toward the end of the shift. This will allow cleanup following evening meetings.

Storage rooms to be kept stocked with supplies provided by the Service Provider. Adequate supplies of paper products are to be maintained in storage rooms at all times.

Maintain batteries and deodorant material in air freshening unit in each restroom.

All restrooms shall be checked and restocked for janitorial supplies on weekdays; mid-day at a time convenient for users, preferably after 1 p.m. Front glass doors shall be cleaned at that time.

CARPETING:

Shampoo all carpeted areas semi-annually.

DUSTING:

Dusting of countertops and file cabinets shall be performed on a weekly basis.

OVERALL LEVEL OF CLEANING SERVICE:

Basic Service Level Required

3.MAIN LIBRARY – 55 W. 3 rd:

GENERAL DESCRIPTION. The Main Library is a 3-story structure that opened in 2006. The facility includes 2½ levels of underground parking and three above ground floors plus a mezzanine level. Above level space consisting of public library spaces and staff offices, two courtyards, a 3rd floor terrace and a Café. The building is staffed with approximately 30 full time and 70, part time employees. The Main Library is a heavily used facility, averaging 1,400 visitors per day. Daytime custodial service is required 7 days per week, with the following schedule:

Monday – Thursday
1 custodian working 4 pm – 8:00 pm
Monday – Friday
1 custodian working 6 am – 2:30 pm (1/2 hour lunch break) 1 custodian working 7 am – 3:30 pm (1/2 hour lunch break) Saturday
1 custodian working 6 am – 10:00 am
1 custodian working 7 am – 3:30 pm (1/2 hour lunch break) 443 of 663
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Sunday
1 custodian working 7 am – 3:30 pm (1/2 hour lunch break) Floor space to be maintained is approximately 62,000 square feet and is comprised of the following:

AREA FLOOR SQ FEET TYPE COMMENTS
Public Spaces
Entrance Lobby 1 1,552 Stone
New Books Area 1 516 Carpet
Children’s Library 1 8,757 Carpet
Meeting Rooms (3) 1 3,587 Carpet
Meeting Room Kitchen 1 100 Linoleum
Current Periodicals M 1,637 Carpet
Information Services 2 4,736 Carpet
Copy/Passport Center 2 206 Linoleum
Business Library 2 1,772 Carpet
Adult Non Fiction 2 8,811 Carpet
Student Research Center 2 878 Carpet
Biotech Library 2 648 Carpet
Adult Fiction 3 7,524 Carpet
Media 3 2,843 Carpet
World Languages 3 1,280 Carpet
Teen Library 3 1,305 Carpet
Café 3 456 Linoleum
Staff Spaces
Circulation Staff Workroom &
Accounts Desk
1 2,707 Carpet
Technical Services Workroom 1 1,992 Carpet
Children’s Workroom 1 840 Carpet
Shipping & Receiving 1 546 Carpet
Information Services
Workroom
2 2,323 Carpet
Biotech Seminar Room 2 298 Carpet
Project Read 3 909 Carpet
Training Room 3 834 Carpet
Admin. Office 3 2,331 Carpet
Staff Lounge 3 997 Linoleum
Mail Room 3 150 Linoleum
Misc. Spaces
Restrooms Various
floors (3
staff, 3
public)
1,345 Ceramic Tile Fixtures include: 23
toilets, 4 urinals, 24
lavatories, 5 kitchen sinks,
3 janitor’s sinks, 1 shower
Elevators (3) Ceramic Tile
Parking Structure 3 levels 73,092 Concrete
SPECIAL PROVISIONS:

1. The Main Library’s holiday schedule differs slightly from other City facilities. See notes to City 444 of 663
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Holiday Schedule in “Definitions” section.

2. The Library is to be staffed with a regularly scheduled crew. Substitutions must be made and advance notice communicated to Library Management if a member of the regular crew is absent.

Shifts cannot go unfilled.

3. All custodians are to be trained to work on the Main Library’s various surfaces with skills assessed periodically.

4. Regular onsite supervision and assessment of custodians’ work is expected for both weekday and weekend crews.

5. A weekly walk-thru is to be scheduled with Library Management to assess building conditions with a follow up e-mail by vendor/Service Provider summarizing agreed to next steps.

6. The library has a sophisticated security system with card key access to the parking garage and building. Keys issued to custodians are not transferrable. If lost or stolen, Library Management is to be informed immediately.

7. All after-hours work (floor work, etc.) is to be arranged one week in advance to allow for appropriate security arrangements to be made.

8. Lighting fixtures in this space have specific procedures for lamp changing. A document outlining this process will be provided and must be adhered to in order for them to function properly.

9. The Parking Structure has Sanitary and Storm drains located within the Structure.

Contractor must insure no cleaning fluids or water from the power-washing is permitted to enter any drain that discharges to storm drains. Facilities Staff will help identify these drains. It is the responsibility of the Contractor to insure all fluids are disposed of within state and local laws and regulations.

10. A small carpet spot removal machine to be stored at Main Library for use by Custodial Staff for spills between scheduled cleaning.

OTHER TASKS:

In addition to general specifications and special provisions outlined above, Service Provider will:

1. Prioritize Public spaces for cleaning. Daily tasks in Public spaces are to be performed 7 days/week and include: vacuuming, carpet spot cleaning, graffiti removal, cleaning of restrooms, glass front doors, wooden staircase, exterior front entrance area, entry vestibule, elevators and emptying of waste and recycle receptacles in library and parking garage.

2. Daily waste removal and recycling includes garbage, mixed paper, cans/bottles/plastic, composting bin (Staff Lounge) and hardbound books.

3. Clean all exterior windows and interior windows above 8 feet once per year.

4. Public restrooms are to be cleaned twice per day on Fri. Sat. and Sun; once before opening to the public and a second time in the afternoon. On Mon, Tue, Wed, and Thu an additional cleaning is required between 4 and 6PM.

CLEANING SERVICES UNIQUE TO MAIN LIBRARY
Break down all cardboard boxes and place in mixed paper recycling bins in trash enclosure.

Tidy up and compact or empty waste containers throughout day. Can be done by either male or female as long as door is ajar with sign “Restrooms are being cleaned; not accessible”.

Wet mop wooden staircase with special solution.

Bronze and stainless steel water sculptures – check for and remove debris.

Trash enclosure – keep locked and maintain in neat and safe manner.

Daily
Coffee Bar terrace – spot clean floor.
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Clean coffee bar terrace tables and chairs and Children’s Courtyard tables and chairs.

Sweep tan bark from sidewalk back into planter beds.

Clean shower.

Dust all window sills (1st floor Saturdays, 2nd floor Sundays, 3rd floor Tuesdays).

Children’s round windows – wash windows and dust sills.

Damp wipe all counters and desks in public areas
Dust end panels on all shelves (do a section per day per assigned schedule) Dust all shelves (do a section per day per assigned schedule) Clean leather chairs with recommended cleaner
Vacuum all upholstered furniture
Weekly
Public areas: dust and clean with recommended cleaner all study tables, reader stables, end tables, equipment tables, built-in counters and casework (rotate by assigned floor/sections - e.g. 1st floor Wed., 2nd floor Fri., 3rd floor Sun.)
Sweep and wet mop east and west stairwells to garage
Replace urinal cartridges in waterless urinals, first week of the month.

Shampoo carpets in Oak Conference Room and Hall (1st floor) and in front of public restrooms on floor 2 and 3.

Monthly
Carpet clean trouble areas as identified in weekly review meeting Quarterly Shampoo carpets in heavily trafficked areas.

Shampoo carpets in remaining areas including staff offices.

Coffee Bar Terrace – Scrub and steam clean stone deck.

Semi-Annually
Power-wash all levels of Parking structure.

Change spray deodorizer cartridges mounted on the wall in restrooms.

Set up/take down tables and chairs in meeting rooms per provided diagrams.

As-needed
Wash top and side surfaces of brown trash and recycling containers. Clean exterior surfaces of silver wastebaskets. Clean individual office/waste recycling baskets.

Spot clean mesh fabric on meeting room chairs and all carpets on an on-going basis as stains are noticed.

4.MARINA BRANCH LIBRARY – 1530 SUSAN COURT
GENERAL DESCRIPTION. Marina is one of two branch libraries for the City of San Mateo.

The floor space to be maintained will be approximately 5,000 square feet and is comprised of the following:

Floor covering will be approximately 3,880 square feet of carpet and 1,120 square feet of hard surface. Three restrooms will be provided consisting of: one (1) urinal, three (3) toilets, and three (3) sinks. Two (2) additional sinks are located in the staff lunchroom and janitor’s closet. One small refrigerator will be located in the lunchroom.

CLEANING HOURS:

Clean six (6) days per week on Monday thru Saturday nights. Semi-annual carpet cleaning and semi-annual washing of ceiling windows, interior and exterior to be scheduled with Library Management.

Cleaning will be done after 8:00 p.m. when the library is closed to the public. 446 of 663
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Special Provisions:

1. The Marina Library’s holiday schedule differs slightly from other City facilities. See notes to City Holiday Schedule in “Definitions” section.

2. Except for special floor and window cleaning crews, Service Provider will not assign more than two different employees to the library except in emergency relief situations.

3. All custodians are to be trained to work on the Marina Library’s various surfaces with skills assessed periodically.

4. All after-hours work (floor work, etc.) is to be arranged one week in advance to allow for appropriate security arrangements to be made.

5. A quarterly walk-thru is to be scheduled with Library Management to assess building conditions with a follow up e-mail by vendor/Service Provider summarizing agreed to next steps.

ADDITIONAL TASKS:

1. Exterior trashcans – empty daily.

2. Dust bookshelves at the library weekly

5. HILLSDALE BRANCH LIBRARY – 205 W. HILLDSALE BLVD.

GENERAL DESCRIPTION. Hillsdale is one of two branch libraries for the City of San Mateo.

The floor space to be maintained will be approximately 5,300 square feet.

Floor covering will be approximately 4,100 square feet of carpet and 1,200 square feet of hard surface. Two restrooms will consist of: one (1) urinal, two (2) toilets, and two (2) sinks. Two (2) additional sinks are located in the staff lunchroom and janitor’s closet. One small refrigerator will be located in the lunchroom.

CLEANING HOURS:

Clean six (6) days per week on Monday thru Saturday nights. Semi-annual carpet cleaning, and semi-annual washing of ceiling windows, interior and exterior to be scheduled with Library Management.

Cleaning will be done after 8:00 p.m. when branch libraries are closed to the public.

Special Provisions:

1. The Hillsdale Library’s holiday schedule differs slightly from other City facilities. See notes to City Holiday Schedule in “Definitions” section.

2. Except for special floor and window cleaning crews, Service Provider will not assign more than two different employees to the library except in emergency relief situations

3. All custodians are to be trained to work on the Hillsdale Library’s various surfaces with skills assessed periodically.

4. All after-hours work (floor work, etc.) is to be arranged one week in advance to allow for appropriate security arrangements to be made.

5. A quarterly walk-thru is to be scheduled with Library Management to assess building conditions with a follow up e-mail by vendor/Service Provider summarizing agreed to next steps.

ADDITIONAL TASKS:

1. Patio trashcans – empty daily.

2. Dust bookshelves at the library weekly.

6. SHOREVIEW CENTER – 950 OCEAN VIEW
GENERAL DESCRIPTION. Shoreview Center is a recreational and social center for the City of San Mateo. It is a one story building with administrative offices, an assembly room, studio, and 447 of 663
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kitchen. The gross area of the facility is approximately 7,296 square feet. Floor space to be maintained is approximately 3,806 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entryways (2) 4 glass doors
Reception Area 180 Linoleum
General Office Area 545 Carpet 5 employees
Assembly Room 1200 Linoleum
Activity Room & Stage 1096 Hardwood
Restrooms (2) 382 Concrete 6 sinks, 6 toilets, 2 urinals Kitchen 332 Linoleum
Other Areas:

Studio
Mailroom
Toy room
Front sink
374
45 190
52 Linoleum
Carpet
Linoleum
Linoleum
Windows (102)
Floor covering is approximately 590 square feet of carpeting and 3,806 square feet of hard surface.

SERVICE:

Facility to be serviced according to the Clinical, Prestige, and Basic Facility cleaning schedules.

CLEANING HOURS:

Cleaning is to be performed 5 days per week, Monday through Friday during non-program hours.

SECURITY:

All doors to be checked for security before leaving at night.

NO SERVICE NEEDED SCHEDULE:

August (Dates to be provided by Park and Rec) - closed (session break) Labor Day
November 11 - closed (Veteran’s Day)
Thanksgiving
December (Dates to be provided by Park and Rec) - closed (session break) Martin Luther King Day
Presidents Day
April (Dates to be provided by Park and Rec) - closed (session break) Memorial Day
June (Dates to be provided by Park and Rec) - closed (session break)

7. LAKESHORE CENTER – 1550 MARINA COURT
GENERAL DESCRIPTION: Lakeshore Center is a recreational and social center for the City of San Mateo. It is a one story building with an assembly room, activity room, and kitchen. The gross area of the facility is approximately 5,139 square feet. Floor space to be maintained is approximately 2,382 square feet and is comprised of the following:
448 of 663
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AREA SQUARE FEET TYPE COMMENTS
Entryways (4) 8 glass doors
Lobby/Hallway 394 Linoleum (100
sq. ft. carpet
included)
Office Area 114 Carpet 3 employees
Meeting Rooms
Assembly
Activity
Snack Room
1,046
245
214
Hardwood
Linoleum
Linoleum
10 tables, 92 chairs
8 tables, 24 chairs
Kitchen 100 Linoleum Refrigerator, oven, microwave
Restrooms (3) 269 Linoleum 5 sinks, 6 toilets, 2 urinals Windows (30)
Floor covering is approximately 214 square feet of carpeting and 2,168 square feet of hard surface.

SERVICE:

Facility to be serviced according to the Clinical, Prestige, and Basic Facility cleaning schedules.

CLEANING HOURS:

Cleaning is to be performed 5 days per week, Monday through Friday during non-program hours.

SECURITY:

All doors will be checked for security before leaving at night.

NO SERVICE SCHEDULE:

8. BERESFORD CENTER – 2720 ALAMEDA DE LAS PLUGAS
GENERAL DESCRIPTI0N. Beresford Center is a recreational and social center for the City of San Mateo. It is a one story building consisting of administrative offices, an assembly room, stage area, activity rooms, court yard, and conference room. Floor space to be maintained is approximately 34,719 square feet and is comprised of the following:

AREA SQUARE FEET TYPE COMMENTS
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Entryways (2) 6 glass doors
Lobby/Reception 1248 Carpet 2 drinking fountains
Office Area 1,000 Carpet 12 employees
Meeting Rooms
Social Room
Assembly
Studios A & B
Club Room
Conference Room
Activities Room
1269
3072
1248
420
672
1536
Hardwood
Hardwood
Tile
Tile
Carpet
Tile
1 sink
25 tables, 200 chairs (when set up)
20 tables, 53 chairs,2 sinks
3 tables, 30 chairs (when set up)
10 tables, 40 chairs, 1 sink
19 tables, 53 chairs, 12 Assorted
bookcases, cupboards and children’s
kitchen pieces, 1 sink
Hallways
(4)
(1)
5,267
1334
Carpet
Tile
Restrooms (4) 784 Tile 10 sinks, 9 toilets, 3 urinals
Kitchen 384 Tile 2 ovens, 2 refrigerators, 2 sinks,
1dishwasher, counters, table
Other Areas
Stage
Court yard
A/V Closet
Table Storage
672
2560
470
4255
Hardwood
Concrete
Concrete
Concrete
Mop & litter pick up
Sweep, litter pick up & empty
garbage
Sweep & litter pick up
Sweep & litter pick up
Windows (198) 11,467
Floor covering is approximately 16,715 square feet of carpeting and 18,004 square feet of hard surface.

SERVICE:

Facility to be serviced according to the Clinical, Prestige, and Basic Facility cleaning schedules.

Increase day porter one (1) hour each day, five (5) days a week per Amendment No.5 CLEANING HOURS:

Cleaning is to be performed 5 days per week, Monday through Friday starting after 10:00pm. Refresh and restock for main restroom in afternoons between 4:00 and 5:00pm. Refresh is defined as: Restock of all paper goods as needed, pick-up of paper and garbage, wipe clean of sinks and counters as needed.

Calendars will be given with dates for weekly, monthly and yearly tasks.

A weekly walk-thru is to be scheduled with the Building Manager to assess building conditions with a follow up e-mail summarizing agreed upon next steps.

CLEANING PROCEDURES UNIQUE TO BERESFORD RECREATION CENTER:

Activities Room/Studios: Tables to be scrubbed and scraped to remove the paint, glue and other items left from the classes on a daily basis.

Lobby: Carpet to be cleaned on a quarterly basis. To be spot cleaned as needed Rec staff will clear off the front desk counters and Custodial staff will dust on a monthly basis.

Front entrance garbage cans to be emptied daily.

Custodial Closets: Supplies, such as toilet paper, paper towels, etc., to be placed on shelves. All boxes should be broken down and placed in the recycle bin.
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Restrooms: The drip mark from the brass handles on the back of the entry doors to be wiped off on a daily basis.

Inner Patio: The patio area to be swept and garbage cans emptied on a daily basis.

Front Entrance: The garbage cans are to be emptied on a daily basis.

ROOM SET UP:

The following is the schedule for after-hours set up needs. All diagrams are located in the set up binder found in the main custodial closet. All rooms to be left empty unless indicated below.

MONDAYS
Activity Room: Set up 5 sets of tiny tot tables, 6 chairs around each set, one card table, two high half hex tables, one ten-foot table, various book cases and play kitchen set up and carpets rolled out.

Studios: Two rows of 4 tables across the room each with a chair on the window side. One head table is set in front of the two rows near the hall door with a chair. Rest of the chairs are stacked in the back against the windows.

Conference Room: Six tables to be set up in an a square with 12 chairs placed outside the square.

Additional chairs should be stacked in the back of the room or in the closet if space is available.

TUESDAYS
Activity Room: Set up 5 sets of tiny tot tables, 6 chairs around each set, one card table, two high half hex tables, one ten-foot table various book cases and play kitchen set up and carpets rolled out.

Conference Room: Six tables to be set up in a square with 12 chairs placed outside the square.

Additional chairs should be stacked in the back of the room or in the closet if space is available.

WEDNESDAYS
Activity Room: Set up 5 sets of tiny tot tables, 6 chairs around each set, one card table, two high half hex tables, one ten-foot table, various book cases and play kitchen set up and carpets rolled out.

Assembly Room. Set up 14 stacks of 3 chairs each against wall with windows.

Conference Room: Six tables to be set up in a square with 12 chairs placed outside the square.

Additional chairs should be stacked in the back of the room or in the closet if space is available.

THURSDAYS
Activity Room: Set up 5 sets of tiny tot tables, 6 chairs around each set, one card table, two high half hex tables, one ten foot table, various book cases and play kitchen set up and carpets rolled out.

Conference Room: Six tables to be set up in a square with 12 chairs placed outside the square.

Additional chairs should be stacked in the back of the room or in the closet if space is available. 451 of 663
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FRIDAYS
Activity Room: Set up 5 sets of tiny tot tables, 6 chairs around each set, one card table, two high half hex tables, one ten-foot table, various book cases and play kitchen set up and carpets rolled out. Once a month, small area carpets will need to be put back into their assigned rooms after being cleaned by another vendor.

Studios: Two rows of 4 tables across the room each with a chair on the window side. One head table is set in front of the two rows near the hall door with a chair. The rest of the chairs are stacked in the back against the windows.

Assembly Room: Push weights from the Exercise Closet to the Assembly Room and place next to the kitchen wall.

Conference Room: Six table to be set up in a square with 12 chairs placed outside the square. Additional chairs should be stacked in the back of the room or in the closet if space is available.

Additional rooms special set ups will be requested in advance.

SECURITY:

When entering the building during business hours, Custodial Staff will check in with the front counter receptionist.

When entering the building after Rec Center staff has left, custodial staff will turn-off alarm.

Custodial Staff will sign in and out in the binder provided.

All lights turned off, assembly room fans turned off doors checked for security, and the alarm turned on before leaving at night.

9. SENIOR CENTER – 2645 ALAMEDA DE LAS PLUGAS
GENERAL DESCRIPTION: San Mateo Senior Center is a recreational and social center for the City of San Mateo whose main clientele are older adults. It is a one story building consisting of Administrative Offices, an Assembly Room with a stage, a commercial style kitchen, common/lounge areas, a game room, and an Activity Room with a small apartment size kitchen.

Floor space to be maintained is approximately 13,175 square feet and is comprised of the following;

AREA SQ FT TYPE COMMENTS
Front Entrance way 450 Tile 4 glass doors
Reception Lobby Area 400 Carpet
Back Lobby Entrance 550 Carpet 2 glass doors
Center Lobby Area 330 Carpet 1 drinking fountain
Lounge/Drop In Areas (2) 970 Carpet 2 glass doors in one, 1 glass door in the other
Activity Room 2,100 Laminate Wood 8 glass doors
Sink, counter space
Activity Room storage closets 50 Laminate Wood 5 storage closets Activity Room Kitchen 150 Laminate Wood 2 wooden doors, sink, counter space, stove,
oven, microwave,
refrigerator, rolling
counter shutter door
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Game Room 800 Carpet 2 glass doors, pool table
Game Room storage closets 20 Carpet 2 storage closets with carpet, 1 utility closet
with carpet
Restrooms –
Lady’s-
Men’s –
Unisex -
675
Tile floor
Tile Floor
Tile Floor
6 toilets, 4 sinks
2 urinals, 4 toilets, 4
sinks
1 toilet, 1 sink
Assembly Room 3,150 Hardwood Stage in front half,
Room divider,
8 glass doors, 3 storage
closets, 1 pantry room,
small walk thru storage
area behind stage
Assembly Kitchen 350 Concrete Stainless steel counters, 2 stainless steel portable
work tables, 2 stainless
steel single door
refrigerators, 2 stainless
steel single door
freezers, 1 four well
steam table, 5 stainless
steels sinks, pantry
room. 1 roll-up counter
door.

Conference Room 550 Carpet 6 tables, 18 chairs
Office Area
- 6 offices
- 1 reception area
- Inner Office area
- Hallway
2,600 Carpet
Carpet
Carpet
Carpet
Carpet
Desk & chairs
Wrap-around desk,
chairs
1 desk, 3 tables, chairs
3 tables, 1 desk, 3 chairs,
storage cabinet, office
equipment.

Storage closet, sink
w/counter top
Outdoor areas
- Patio area off assembly room
- Patio area off entrance lobby
- Patio areas off Activity Room
and game room
Concrete
- Three picnic tables
with chairs
- Two benches
- Two areas with 2
benches in each area
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Custodial closets 30 1 carpet
1 concrete
1 Tile
3 closets dispersed
throughout center
Windows (39) regular windows
(17) glass doors
(36) floor to door frame
windows
(26) accent/decorative
windows
SERVICE:

Facility to be serviced according to the Clinical, Prestige, and Basic Facility cleaning schedules. Daytime custodial service is required Monday – Friday, 7am – 4pm (1-hour lunch). Personnel must be able to read/write/communicate in English. The Senior Center staff is to be staffed with a regularly scheduled crew. Substitutions must be made and advance notice communicated to the Senior Center management staff if the regular personnel is absent. Shifts cannot go unfilled.
The Assembly Room kitchen and storage areas adjacent to it must be cleaned and maintained at a level to pass the Health Department inspections.

OTHER TASKS:

This facility requires full-time day-time service as described. Service provider WILL assure coverage for facility in the event of assigned employee illness or vacation. Service provider to provide alternative service plan details to facility manager including emergency contact information.

10. M.L. KING RECREATION CENTER – 725 MONTE DIABLO
GENERAL DESCRIPTION. M.L. King Center is a recreational and social center for the City of San Mateo. It is a one story building consisting of administrative offices, class rooms, an assembly room with stage area, indoor basketball court, court yard, kitchen, and rest rooms. The facility is serviced by a full time city employee for day-to-day janitorial services. Add one (1) day porter for two (2) hours a day, five (5) days a week per Amendment No.5 This contract and bid is for SPECIAL PROVISIONS only as described in second table below:

AREA SQUARE FEET TYPE COMMENTS
Offices 2,485 Carpet 1 drinking fountain
Doors 4 Glass
Windows 45 3 x 8
Windows 26 3 x 6
THESE SPECIAL PROVISIONS APPLY SPECIFICALLY TO KING CENTER:
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Interiors
Yearly Wash blinds and lighting fixtures.

Yearly Shampoo All Carpets
Monthly Floor spray buff
Exteriors
Bi-Annually Wash doors and windows.

11. POLICE STATION (HEADQUARTERS) – 200 FRANKLIN PARKWAY GENERAL DESCRIPTION: The Police Headquarters is a 2-story structure that opened in 2009. The facility includes 1 level of underground parking with a firing range, restroom and conference room and 2 above ground levels of public spaces, meeting rooms, atrium and staff offices, several decks, a fitness center with two locker rooms, a jail and a dispatch area.

Square feet of the entire facility is approximately 54,000 square feet. Area to be maintained is comprised of the following:

AREA FLOOR SQ FEET TYPE COMMENTS
Public Spaces
Front Lobby and Restrooms 1 1,521 Ceramic Tile
Staff Spaces
Atrium 1 1,400 Cork
Meeting Rooms and Office
Areas
1,2 17,610 Carpet 1 lavatory in Live-Scan room
Hallways, Storage Areas and
Other
1,2 4,084 Vinyl
Hallways, Storage Areas and
Other
1,2 2,275 Rubber/Elastomeric
Hallways, Storage Areas and
Other
2 1,300 Cork
Jail 1 1,046 Rubber/Elastomeric 4 lavatory/toilet combo units, 1 lavatory
Firing Range Basement Concrete 1 toilet and 1 lavatory
Decks 2 2,500 Elastomeric
Kitchenette/Break Room 2 312 Vinyl Fixtures include: sink and refrigerator.

Upper Lobby 2 477 Ceramic Tile
Restrooms B,1,2 1,573 Ceramic Tile Fixtures include: 21 toilets, 7 urinals, 21 lavatories, 2
janitor’s sinks, 7 showers
Men’s and Women’s Locker
Rooms
1 2,341 Vinyl
Elevators (2) 1
Service Yard and Bulk
Receiving
1 768 Concrete
SERVICE:

Facility to be serviced according to the Clinical, Prestige, and General Facility cleaning schedules.

HOLIDAY EXCEPTIONS:
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Areas that require service to cover holiday work schedules include; Patrol, Dispatch, Recreation Room.

This requires daily garbage service and restroom re-stocking on these holidays.

THESE SPECIAL PROVISIONS SUPPLEMENT THE GENERAL SPECIFICATIONS:
Some areas will need to be cleaned only by request and when supervision is available. A monthly walk-thru is to be scheduled with Police Management to assess building conditions with a follow up e-mail summarizing agreed to next steps.
The PD has a sophisticated security system with card key access to the parking garage and building.

Keys issued to custodians are not transferrable. If lost or stolen, Police Management is to be informed immediately.
All after-hours work (floor work, etc.) is to be arranged one week in advance to allow for appropriate security arrangements to be made.
The jail space has unique needs. Blood and toilet clogs must be cleaned as needed with daily checks. Background checks will be performed on all staff dedicated to/working in this facility including company owner.

CLEANING HOURS AND ADDITIONAL TASKS:

Main schedule is Monday through Friday starting 10:00 A.M. with additional weekend tasks listed below:

DAILY (Seven days per week):
Wipe clean tables and pick up debris in patio area.
Empty and clean outside ashtrays.

WEEKENDS:
Empty garbage cans from all open offices (dispatch, patrol briefing, patrol sergeant’s office, patrol lieutenant’s office, recreation room, men's and women's employee restrooms, jail). Resupply all bathrooms with toilet paper, paper towels, and seat covers. Sweep underneath lockers in both locker rooms.
Sweep all staircases, elevators, entrances, and sally port. Wipe down fridge in recreation room (inside and out).
Clean the internal windowed section of the lobby entrance. Sweep outside building entrances, and entrance areas into the building from the garage area.

MONTHLY ON WEEKENDS:
Pressure Wash patio area
QUARTERLY:
Wash interior windows under 12 feet

12. POLICE SUB-STATION – 360 1ST AVE
GENERAL DISCRIPTION:

The Police Substation is 324 square feet of carpeted area with 3 work stations. It includes approximately 36 lineal feet of store front glass. This substation is to be cleaned 6 times weekly

13. PD Barracks – 1812 S. Norfolk Street
GENERAL DESCRIPTION:

These are not public accessed restrooms.
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Clean PD Barracks mid-day six (6) days a week

14. MAIN STREET GARAGE RESTROOMS – 360 1ST
GENERAL DESCRIPTION:

These are not public accessed restrooms.

AREA SQUARE FEET TYPE COMMENTS
Men’s restroom 49 Tile 1 toilet, 1 sink
Women’s restroom 49 Tile 1 toilet, 1 sink

BATHROOM CLEANING
Outside restrooms are to be cleaned and checked for supplies at 7:00 p.m. Clean and disinfect toilet
Clean and disinfect and wipe down sink
Pick up trash
Wipe down walls
Mop and clean floors
Replace supplies
Use signs – bathroom being serviced and slippery floors Pick up trash, sweep, clean glass, spot clean walls daily; dust/clean light fixtures and remove spider webs weekly.

15. MUNICIPLE SERVICE CENTER – 1949 PACIFIC BLVD.

GENERAL DESCRIPTION.:

The Municipal Service Center houses the administrative offices of the Public Works Maintenance Division. This is a two story facility with a conference room, office, and storage room located on the second floor. In addition, the facility includes a locker area and lunchroom for the field crews, another office area in the old sign shop, and office area for the vehicle maintenance Service Provider. There are approximately 60 employees at the facility, including the vehicle maintenance company employees. Floor space to be maintained is approximately 4,720 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entryway 12 Carpet 2 glass doors
Office Area
Downstairs
Upstairs
Old Sign Shop
958
402
288
800
Carpet
Vinyl
Carpet
Carpet and
Linoleum
8 employees
3 employees
2 employees
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Conference Room 231 Carpet 1 table, 14 chairs, 1 sink
Hallway 108 Carpet
Restrooms
Ladies
Men’s
36 312
Vinyl
Concrete
1 sink, 1 toilet
5 sinks, 3 toilets, 1 urinal, 2 showers
Staircase Carpet 1 flight, 15 stairs
Lunchroom 400 Vinyl 4 tables with benches
Other Areas
Assembly Area
Map Room
Locker Room
352
96 725
Concrete
Concrete
Vinyl
Windows (30) 595
Floor covering is approximately 1,597 square feet of carpet and 2,323 square feet of hard surface.

CLEANING HOURS AND ADDITIONAL TASKS: (Schedule is Monday through Friday after 3:30 p.m. unless specified otherwise below - such as warehouse) Vehicle Service Island & Gas Island
Clean and service to include adding window cleaner and towels.

Locker Room
Pick up clothes hangers and place in holder daily.

Floor Cleaning
Wax and buff all resilient and hard surface floors monthly Strip, seal, and buff semi-annually.

Carpets
Shampoo semi-annually.

Miscellaneous
To be cleaned and serviced Monday through Friday, within the hours of 7 am and 4:30 pm.

15.1 PW CORP. YARD ADMINISTRATION TRAILER – 1949 PACIFIC BLVD.

The PW Administration Trailer area is 2,160 square feet: 1,989 square feet of carpet and 171 square feet of vinyl tile. Kitchenette has 1 sink 1 refrigerator. There are 2 restrooms with a toilet and sink each. The office area is a combination of 7 offices and 6 work stations.

Substitute janitorial services from Street/Traffic trailer to 1st Vehicle Auto shop at PW corp. yard and increase site allocation by ½ hour each day five (5) days a week

15.2 First Vehicle Auto Shop – 1949 PACIFIC BLVD.

The office area of the facility is approximately 1,200 square feet, consisting of two offices, a conference area, parts room and one restroom.

15.3 COMPLIANCE DIVISION TRAILER – 1949 PACIFIC BLVD.

15.4Office area is 1,070 square feet: 920 square feet of carpet and 150 square feet of vinyl tile. Kitchenette has 1 sink, 1 water dispenser, and 1 mini refrigerator. Area consists of 3 offices, 3 work stations and a conference room. FACILITIES FLEET SERVICES DIVISION AND WAREHOURSE – 1961 PACIFIC BLVD.

GENERAL DESCRIPTION:

The Purchasing Warehouse houses administrative offices for the Purchasing and Stores Supervisor and assistant, and is the receiving area and storage facility for City supplies 458 of 663
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and equipment. The gross area of the facility is 7,790 square feet. Floor space to be maintained is approximately 1,681 square feet and is comprised of the following:

AREA SQUARE FEET TYPE COMMENTS
Office 1,294 Carpet/resilient tile 8 employees
Restroom 28 Linoleum 1 sink, 1 toilet
Receiving
Area
289 Cement
Floor covering is approximately 1,294 square feet of carpeting and 387 square feet of hard surface.

CLEANING HOURS: M-F after 5:00 pm. Prestige Level of Cleaning. Carpets shampoo annually. Resilient tile, strip-wax 2x annually.

16. PARK MAINTENANCE BUILDING – 2001 PACIFIC BLVD.

GENERAL DESCRIPTION:

The Park Yard houses the administrative offices of park maintenance and recreation services, and the park maintenance employees and equipment. The facility includes male and female locker rooms and a shower room. The employee count is 22 full-time, 2 part-time, and 12 seasonal workers. The gross area of the facility is 5,320 square feet. Floor space to be maintained is approximately 2,026 square feet and is comprised of the following:

AREA SQUARE FEET TYPE COMMENTS
Entryway 50 Carpet
Reception Area 100 Carpet
General Office Area
481
154
Carpet
Linoleum
12 employees
Conference Room 140 Carpet 1 table, 8 chairs
Hallways (2)
150
300
Carpet
Linoleum
Restrooms (2) 180 Linoleum 6 sinks, 5 toilets, 3 urinals Lunchroom 170 Linoleum 3 tables, 14 chairs
Kitchen 50 Linoleum Sink, countertops
Other Areas
Locker Rooms (2)
Shower Room
206
45 Linoleum
Linoleum 2 showers
Windows (11) 147
Floor covering is approximately 921 square feet of carpet and 1,105 square feet of hard surface.

CLEANING HOURS:

Custodial services are to begin after 5:30 p.m. and before 5:00 a.m. Monday through Friday.

The entire area serviced according to Prestige Level Cleaning with the following exceptions:
1) Carpet Cleaning - front entrance and hallway carpet to be shampooed quarterly. 2) Hard surface floors - wax and buff monthly. Strip, seal and buff semi-annually. 3) Window sills - clean weekly.
4) Wash restroom walls weekly, spot-clean daily.

17. WASTE WATER TREATMENT PLANT – 892375 DETRIOIT DRIVE 459 of 663
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GENERAL DESCRIPTION. The Wastewater Treatment Plant has numerous offices, conference rooms, locker rooms, and lunchrooms located in several different buildings. All spaces have hard floor surfaces either cement or VCT.

LOCATIONS

1. Administration Building: Offices, Locker Rooms/Restrooms, Lab, Kitchen/Break Room, Common Areas.

2. Main Structure: Offices, Locker Room/Restroom, Lab, Training Room, Common Areas.

3. Maintenance Building: Office Area, Locker Rooms, Restroom, Kitchen/Break Room, Common Areas.

4. Solids Handling Building: Locker Room/Restroom.

5. Conference Trailer Room A and Room B

6. Office Trailer - Contractor

SEMI- ANNUALY
Strip and wax all hard surfaced floors.

HOURS OF SERVICE/SUPERVISION/SECURITY
Daily hours shall be Monday through Friday, after 5:00 p.m. and prior to 7:00 a.m., unless otherwise specified.
Janitorial Service Management shall stay in close contact with both management and cleaning personnel concerning all work performance and follow-up procedures. Monthly meetings may be requested between WWTP management and Janitorial Service Management. Janitorial Service shall have a checklist to cover all scope requirements. This list will be utilized by Janitorial Service Personnel and provided to the WWTP Management at the end of each visit. Janitorial Service Personnel shall ensure all locked offices are properly secured upon completion of duties.

SPECIAL-PROVISIONS
1) Mop the floors using clean water and soap nightly.
2) Fill the Shower soap dispensers.
3) Cleaning of the toilets on a nightly basis.
4) Clean windows and cobwebs.
5) Dusting of the appliances on the top in break room areas, dusting of locker tops, dusting of office partition tops.
6) Dusting/Cleaning on top of desks and any break tables.7) Increase site allocation by one (1) hour each day, five (5) days a week at WWTP for extra detailed cleaning per Amendment No.5 460 of 663

CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: CONSENT CALENDAR File ID: 22-5772 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: February 22, 2022
SUBJECT:

Annual Sewer Basin Rehabilitation On-Call Design Services – Amendments RECOMMENDATION:

Approve amendments to three different agreements for on-call professional design services with CSG Consultants, Harris & Associates, and Schaaf & Wheeler for various sewer pipe rehabilitation projects; extend the terms by two-years each; increase the compensation for the agreements with Harris & Associates and Schaaf & Wheeler by $400,000 each for a total amount of $1,400,000 for each agreement; and authorize the Public Works Director to execute the amendments in substantially the form presented and issue project-specific task orders under these agreements.

BACKGROUND:

Cleaning and video inspection of sanitary sewer mains is needed to identify locations for repair, rehabilitation, or replacement of sewer mains. Design services are necessary to complete the planned sewer rehabilitations. On March 2, 2020, Council approved professional design services agreements with CSG Consultants (CSG), Schaaf & Wheeler (S&W), and Harris & Associates (Harris) to provide sewer rehabilitation design services under the Clean Water Program. Each agreement established a budget of $1,000,000 with 3-year terms, with optional extensions up to 2 years. The scope for on- call services included: management and performance of sewer cleaning and video inspection, evaluation of inspection data, developing bid documents (plans, details, specifications, and construction cost estimates), bid support services, and providing services during construction for sewer rehabilitations. Since the March 2020 Council approval, the three firms have been issued task orders to work on specific sewer basins.

CSG was issued a task order to work on Basin A and has completed closed circuit television (CCTV) data evaluations and provided sewer rehabilitation recommendations. CSG is in the process of finalizing the design and bid package. Basin A will start construction this current fiscal year. Since CCTV inspection services were completed prior to executing CSG’s agreement, CSG has sufficient budget to provide services during construction, so no additional increase to their agreement is required.

S&W was issued a task order to work on Basin E and the task order also included CCTV inspection services. S&W has nearly completed their CCTV inspection services and have been evaluating the CCTV data in parallel to provide rehabilitation recommendations. Detailed design, bid support services, and engineering services during construction will be negotiated as future task orders. An additional $400,000 is estimated to be required to fund S&W’s services through the completion of Basin E construction. This establishes a new agreement amount of $1,400,000 for S&W. Basin E construction is planned to start construction in fiscal year 2022-23.

Harris was recently issued a task order to work on Basin B; the task order scope included CCTV inspection services, data evaluation, and rehabilitation recommendations. Harris is just beginning CCTV inspections of the sewers. Detailed design, bid support services, and engineering services during construction will be negotiated as future task orders. An additional 461 of 663

CITY OF SAN MATEO
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$400,000 is estimated to be required to fund Harris’ services through the completion of Basin B construction. This establishes a new agreement amount of $1,400,000 for Harris. Basin B construction is estimated to start construction in calendar year 2023.

Staff believes the budget increases to be reasonable for the scope of work and expertise required, and recommends extending the agreements by two years, to extend through the completion of construction. Staff recommends approval of the amendments to the agreements with CSG Consultants, Schaaf & Wheeler and Harris & Associates.

BUDGET IMPACT:

There are sufficient funds in the Annual Citywide Sanitary Sewer Rehabilitation Project for amendments with Schaaf & Wheeler and Harris & Associates requiring additional funds.

ENVIRONMENTAL DETERMINATION:

This item is exempt from CEQA review because entering into an engineering design services contract can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (CEQA Guidelines section 15061(b)(3).) Additionally, the resulting sewer rehabilitation projects are categorically exempt from CEQA review as existing facilities because they consist of the operation, repair, maintenance, or minor alteration of existing public facilities involving negligible or no expansion of existing or former use. (CEQA Guidelines section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – CSG Consultants Amendment No. 1
Att 2—Schaaf & Wheeler Amendment No. 1
Att 3—Harris & Associates Amendment No. 1

STAFF CONTACT
Laura Webb, Associate Engineer
[email protected]
(650) 522-7322
Deryk Daquigan, Engineering Manager
[email protected]
(650) 522-7287
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1 AMENDMENT NO. 1 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND CSG CONSULTANTS

FOR ON-CALL CONSULTING SERVICES FOR ANNUAL SANITARY SEWER

REHABILITATION PROJECTS
WHEREAS, the City of San Mateo (“City”), a municipal corporation of the State of California, and CSG Consultants (“CONSULTANT”), entered into an Agreement for professional services (“Agreement”) on March 16, 2020; and WHEREAS, CITY and CONSULTANT, wish to amend the Agreement to extend the term of this agreement.

NOW, THEREFORE, the parties agree as follows:

1. Section 4—Term. The first sentence of Section 4 – Term is amended to read: “This Agreement shall be valid for a duration of five (5) years.”

2. The remaining terms of the Agreement remain in full force and effect.

CITY OF SAN MATEO CONSULTANT
CSG Consultants
______________________________ ___________________________________ Azalea Mitch By its Authorized Agent
Public Works Director Cyrus Kianpour
President
Date: ____________________ Date: ____________________

APPROVED AS TO FORM
__________________________
Linh P. Nguyen
Assistant City Attorney
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1 AMENDMENT NO. 1 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND SCHAAF & WHEELER

FOR ON-CALL CONSULTING SERVICES FOR ANNUAL SANITARY SEWER

REHABILITATION PROJECTS
WHEREAS, the City of San Mateo (“City”), a municipal corporation of the State of California, and Schaaf & Wheeler (“CONSULTANT”), entered into an Agreement for professional services (“Agreement”) on March 16, 2020; and WHEREAS, CITY and CONSULTANT, wish to amend the Agreement to extend the term of this agreement and add funds to this agreement.

NOW, THEREFORE, the parties agree as follows:

1. Section 4—Term. The first sentence of Section 4 – Term is amended to read: “This Agreement shall be valid for a duration of five (5) years.”

2. Section 5 – Payment. The second sentence of Section 5 – Payment is amended to read: “…CITY agrees to pay CONSULTANT a fee in an amount not to exceed $1,400,000, pursuant to rates stated in Exhibit C to this Agreement, attached and incorporated by reference.”

3. The remaining terms of the Agreement remain in full force and effect.

CITY OF SAN MATEO CONSULTANT
Schaaf & Wheeler
______________________________ ___________________________________ Azalea Mitch, By its Authorized Agent
Public Works Director Charles Anderson
President
Date: ____________________ Date: ____________________

APPROVED AS TO FORM
__________________________
Linh P. Nguyen,
Assistant City Attorney
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1 AMENDMENT NO. 1 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND HARRIS & ASSOCIATES

FOR ON-CALL CONSULTING SERVICES FOR ANNUAL SANITARY SEWER

REHABILITATION PROJECTS
WHEREAS, the City of San Mateo (“City”), a municipal corporation of the State of California, and Harris & Associates (“CONSULTANT”), entered into an Agreement for professional services (“Agreement”) on March 23, 2020; and WHEREAS, CITY and CONSULTANT, wish to amend the Agreement to extend the term of this agreement and add funds to this agreement.

NOW, THEREFORE, the parties agree as follows:

1. Section 4 – Term. The first sentence of Section 4 – Term is amended to read: “This Agreement shall be valid for a duration of five (5) years.”

3. The remaining terms of the Agreement remain in full force and effect.

CITY OF SAN MATEO CONSULTANT
Harris & Associates
______________________________ ___________________________________ Azalea Mitch By its Authorized Agent
Public Works Director Steve Winchester
President/CEO/CFO
Date: ____________________ Date: ____________________

APPROVED AS TO FORM
__________________________
Linh P. Nguyen,
Assistant City Attorney
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 12 Section Name: PUBLIC HEARING File ID: 21-5658 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Community Development Department
MEETING DATE: February 22, 2022
SUBJECT:

Ordinance Introduction – Accessory Dwelling Unit Ordinance Amendments RECOMMENDATION:

Introduce an Ordinance to amend San Mateo Municipal Code Chapter 27.19 – “Accessory Dwelling Unit and Junior Accessory Dwelling Unit – Residential Zones” in accordance with changes to State law and to amend San Mateo Municipal Code Section 27.04.165 by adding a definition for “Junior accessory dwelling unit.” BACKGROUND:

On January 1, 2020, State legislation with updated regulations for accessory dwelling units (ADUs) and junior ADUs (JADUs) went into effect. These regulations established minimum standards and requirements that all jurisdictions were required to comply with and superseded all local ADU ordinances. On March 2, 2020, the City Council held a study session to receive an update on the changes to ADU and JADU regulations. Following public comments and discussion, the Council directed staff to conduct public outreach to receive input from the community on how the City’s ADU ordinance should be updated. Following a delay due to the pandemic, an interim ADU ordinance was brought back to the Council in the spring of 2021, but it was sent back with direction to conduct additional public outreach. In the summer of 2021, additional community outreach, which included an online survey and two virtual community workshops, was conducted. Based on the community input that was received, staff prepared an updated ADU and JADU Ordinance for consideration by the Planning Commission and City Council.

On August 24, 2021, the Planning Commission held a public hearing to consider the updated ADU Ordinance. Following public comments and deliberation, the Commission voted to recommend approval of the updated ADU Ordinance with several modifications for the City Council to consider. These recommended modifications included increasing the maximum allowable size for JADUs to 650 square feet; using a lot’s remaining floor area allowance to govern the size of an ADU rather than establishing a maximum size limit; modifying the objective design standards for second-story windows, balconies, and decks; eliminating the owner-occupancy requirement for ADUs after 2024; and including incentives for ADU construction that exceeds the City’s REACH codes. Additionally, the Commission recommended that the City Council consider removing the R1/R2 daylight plane requirements on ADUs and for staff to provide a graphic study to examine the impacts of imposing the daylight plane on two-story ADUs built at or near the four-foot side yard setback.

On September 7, 2021, the City Council held a study session to consider the updated ADU Ordinance and the Planning Commission’s recommendations. The Council expressed support for allowing the available remaining floor area on a lot to govern the size of an ADU rather than prescribing a specific size maximum and refining the code language related to second-story decks and balconies to allow them in certain instances. The recommendation to incentivize ADU construction that goes beyond the City’s REACH code requirements did not find majority support among the Councilmembers. The Council also deliberated on the appropriate height limit for ADUs, with three height limit options under consideration:
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16 feet to top plate line/24 feet to roof peak
20 feet to top plate line/28 feet to roof peak
24 feet to top plate line/32 feet to roof peak
A final height limit was not settled upon, with discussion around whether or not to require a daylight plane to reduce impacts on adjacent properties while also not unduly limiting the ability to build a two-story ADU. Following the discussion, the Council directed staff to provide additional height and daylight plane graphics to illustrate how the daylight plane would affect two-story ADUs of various heights and roof designs.

For reference and additional background, the September 7, 2021 City Council meeting minutes and agenda report (no attachments) are included as Attachment 4 and Attachment 5.

DISCUSSION:

The draft ADU Ordinance that is before the City Council was informed by the requirements of the Department of Housing and Community Development (HCD); community input received during public outreach over the past year; peer review of the development standards adopted by other jurisdictions in the county; staff recommendations based on experience processing ADU permits; and the recommendations previously received from both the Planning Commission and City Council. A clean copy of the draft Ordinance is included as Attachment 1, and a tracked changes version of the Ordinance that reflects the changes from the City’s current Ordinance is included as Attachment 2.

ADU Height and Daylight Plane
One of the main issues that remains to be resolved with the updated ADU Ordinance is the height limit. Any of the three height limits under consideration would exceed the minimum 16-foot height requirement specified by State law. All three height limit options would allow for the construction of a two-story ADU, but the two taller height limits would allow for a wider range of two-story ADU sizes and styles. It should also be noted the tallest height option (24 feet/32 feet) is the building height limit in the R1/R2 zoning districts. However, single-family structures in these zoning districts are also required to comply with larger setbacks and the daylight plane.

The R1/R2 daylight plane is applied at each side yard property line, starting at a height of 12 feet and extending into the lot at an angle of 45 degree. All portions of a structure must be within the daylight plane, with the exception of antennas, chimneys, eaves, skylights, and dormers or similar architectural features. The daylight plane is intended to provide for additional light and air between taller structures and to reduce the impacts of bulk and mass on neighboring properties by requiring taller portions of a house to be built toward the interior of the lot. Additionally, single-family residences are required to provide a side yard setback of at least 5-7 feet and a rear yard setback of at least 15 feet, with a setback of 25 feet for second-story elements. These setback requirements are not applicable to ADUs.

To better understand how the daylight plane could impact the height and design of a detached ADU, the City contracted with Larry Cannon of Cannon Design Group to prepare graphics and photo examples of ADUs and how they could be constructed within the height limit and daylight plane. The goal of the graphics is to visualize the effects of the daylight plane on ceiling heights, building heights, and setbacks for two-story detached ADUs of varied roof forms with a zero setback at the side property line (i.e., when built over an existing garage) and new construction ADUs built with a four-foot side setback. This includes conceptual cross-sections and photo examples showing different architectural designs and how they interact with the height limit and daylight plane. These graphics and photographs are included as Attachment 3.

Based on this information, staff is asking Council to determine the appropriate height limit for ADUs in the City and if they should be subject to the R1/R2 daylight plane. The height limit is contained in Section 27.19.050 (e) of the draft Ordinance (highlighted) and can be modified based on the Council’s final decision. The daylight plane requirement is contained in Section 27.19.050 (j) of the draft Ordinance.

Second Story Decks
The other main issue for Council consideration is how to best regulate decks for two-story ADUs. Based on previous Council feedback and the Planning Commission’s recommendation, there is support for allowing two-story ADUs to have 467 of 663

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decks if the property owner is interested. It should be noted that since January 1, 2020, the City has received a total of 174 applications for ADUs and only 18 of those applications proposed a two-story ADU. The limited interest in two-story ADUs is likely related to the higher cost of building a two-story structure and that most new ADUs are between 400-700 square feet, so a second story is not necessary to achieve the desired size. However, given the interest in allowing for two-story ADUs and providing flexibility for second story decks if requested, the following design standards are proposed:
When an exterior stair is proposed, it shall have a setback of at least five feet from the nearest property line and the size of the second story landing shall be limited to the minimum area required to allow ingress and egress as specified by the California Building Code.
For a two-story ADU that seeks to have a larger second story deck or balcony, an application for discretionary review, pursuant to Section 27.19.050, shall be submitted.

The wide range of neighborhood contexts, topography and adjacent property relationships present difficulties in establishing objective standards for second story decks while still maintaining a reasonable level of privacy for adjacent properties. Thus, staff is recommending that for new two-story ADUs that include a second story deck, a Zoning Administrator level planning application be submitted to allow for a more context specific review before a new deck or balcony is approved. This discretionary review would be an alternative to the ministerial approval process for applications that meet all of the City’s objective standards. Providing an alternative discretionary review process is consistent with guidance from HCD. This is consistent with how the City reviews and approves second story decks for two-story single- family dwellings.

Alternative Discretionary Review Process
In addition to the changes outlined above, Section 27.19.050 has been revised to include a discretionary review as alternative to a ministerial approval for ADUs. This section would allow for an application for discretionary review of an ADU proposal that is not in full compliance with the requirements in the City’s ADU Ordinance. This discretionary process would allow staff to review ADU applications individually when there are context-specific circumstances, such as topography or an odd shaped lot, that require unique design elements that may not be consistent with the objective standards in the ADU Ordinance. The Zoning Administrator would need to make findings related to neighborhood scale, privacy and health, safety and welfare, and the decision could be appealed to the Planning Commission.

However, there is an open question as to whether the decision of the Planning Commission on appeal should be final or appealable to the City Council. The draft Ordinance provides that the Commission action on appeal would be final (Section

27.19.045(d), highlighted), which would be consistent with establishing a review process that is not too lengthy. But this is not a legal requirement and can be removed if the preference is for the Council to be the final decisionmaker on an appeal.

An example of the type of ADU design proposal that could utilize this alternative discretionary review process would be a request for a second-story deck that faces an abutting residential property. Staff would be able to review the size of the lot, location of the ADU in relation to the abutting property, and any other existing conditions on the property that could be considered in making the findings for the entitlement.

ADU and JADU Size Limits
As outlined in State law, a jurisdiction must allow (1) ADUs of at least 850 square feet for a studio or one-bedroom and 1,000 square feet for an ADU with more than one bedroom, up to a maximum of 1,200 square feet, and (2) JADUs of at least 500 square feet. However, HCD staff have stated that the City can allow ADUs that exceed 1,200 square feet and JADUs that exceed 500 square feet, if desired. Based on input provided by the Planning Commission and City Council, as noted in the Background section above, the draft Ordinance has a size limit of 650 square feet for JADUs and no size limit for ADUs, provided that they do not exceed the FAR for the underlying zoning district.1 But, these proposed size limits can be adjusted if there is Council interest.
1 ADUs up to 800 square feet in size are allowed “by-right” even if they exceed a lot’s FAR; ADUs that exceed 800 square feet can be subject to FAR limits.
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NEXT STEPS:

Following introduction, the Ordinance will be brought back for a second reading and adoption at the next available City Council meeting, and the Ordinance will go into effect 30 days afterwards. In addition, the City is required to submit the approved Ordinance to HCD within 60 days of adoption for final review and acceptance by the State. If HCD identifies inconsistencies between the City’s Ordinance and State law, a follow-up code amendment may be necessary. However, based on prior discussions with HCD and internal review, the draft Ordinance appears to be fully consistent with State law and, in many aspects, it exceeds the minimums established by State law.

Once the ADU Ordinance is adopted, staff will update all ADU related handouts, educational materials and the website to reflect the updated requirements for developing ADUs and JADUs. In addition, one or two community workshops will be scheduled later in the year to provide an overview of the City’s updated ADU regulations and a forum to answer resident questions.

BUDGET IMPACT:

Costs associated with the ADU Code amendments, including staff time and other related activities, is funded as part of the Community Development Department’s annual budget.

ENVIRONMENTAL DETERMINATION:

In accordance with Public Resources Code Section 21080.17 and California Environmental Quality Act (CEQA) Guidelines, section 15282(h), the portion of this ordinance addressing accessory dwelling units is statutorily exempt from CEQA, because it relates to second units in a single family or multifamily residential zone. In accordance with CEQA Guidelines Section 15061(b)(3), the portion of this ordinance addressing junior accessory dwelling units is exempt from CEQA, because it can be seen with certainty that there is no possibility that amending the City’s Zoning Code to comply with state law requirements pertaining to junior accessory dwelling units within existing residences will have a significant effect on the environment.

PUBLIC COMMENTS:

Planning Division staff has communicated with numerous residents about State ADU regulations, the City’s updated ADU Ordinance and general ADU permitting and development questions since the September 7, 2021, City Council study session. While all of this correspondence is not included, all communications that specifically addressed the City’s draft ADU Ordinance, a total of seven to-date, are included with this agenda report (Attachment 6).

NOTICE PROVIDED:

All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Draft ADU Ordinance
Att 2 – Draft ADU Ordinance (track changed)
Att 3 – ADU Height and Daylight Plane Graphics
Att 4 – City Council Meeting Minutes 9-7-21
Att 5 – City Council Agenda Report 9-7-21 (no attachments) Att 6 – Public Comments

STAFF CONTACT
Zachary Dahl, AICP, Deputy Director
[email protected]
(650) 522-7207

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DRAFT ORDINANCE
Amend Section 27.04.165 “Dwelling,” to add a definition for “Junior Accessory Dwelling Unit,” and Amend Various Sections of Chapter 27.19, “Accessory Dwelling Unit and Junior Accessory Dwelling Unit – Residential Zones,” of the San Mateo Municipal Code.

WHEREAS, an existing ordinance addressing accessory dwelling units and junior accessory dwelling units is codified at Chapter 27.19; and
WHEREAS, Government Code Sections 65852.2 and 65852.22 govern accessory dwelling units and junior accessory dwelling units and were recently amended; and WHEREAS, these changes in state law necessitate amendments to Chapter 27.19; and WHEREAS, Government Code Section 65852.2(a)(1)(B) authorizes cities to impose standards on accessory dwelling units in conformance with state law that include, but are not limited to, parking, height, setback, landscape, architectural review, maximum unit size, and standards that prevent adverse impacts on any real property that is listed in the California Register of Historic Resources; and WHEREAS, Government Code Section 65852.2(h)(A) provides that the state Department of Housing and Community Development (HCD) is to make findings regarding local agency ordinance compliance with Section 65852.2.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Legislative Findings. The City Council of the City of San Mateo finds:
(a) The City’s amended ordinance that establishes development standards for accessory dwelling units and junior accessory dwelling units is consistent with Government Code Sections 65852.2 and 65852.22. (b) The side and rear setback and parking standards for accessory dwelling units in the City’s amended ordinance are in conformance with Government Code Section 65852.2(a)(1)(B). (c) In order to allow vehicles exiting lots to see passing pedestrians and vehicles, ADUs are not permitted within a required front yard setback.

Section 2. Subsection (c) of Section 27.04.165 of the San Mateo Municipal Code is amended as follows:

Section 3. Section 27.19.010 of the San Mateo Municipal Code is amended as follows:

27.19.010 PURPOSE.

The purpose of this Article is to set forth regulations to permit accessory dwelling units (ADUs) in accordance with state law.

Section 4. Section 27.19.020 of the San Mateo Municipal Code is amended as follows:

27.19.020 RESERVED.

Section 5. Section 27.19.030 of the San Mateo Municipal Code is amended as follows:

27.19.030 PROHIBITION ON SALE AND LIMITATION ON RENTAL. (a) An ADU shall not be sold separately from the primary residence. (b) If an ADU is rented, the unit shall not be rented for a period of less than 30 consecutive calendar days.

Section 6. Section 27.19.040 of the San Mateo Municipal Code is amended as follows:

27.19.040 MINISTERIAL PERMIT APPROVAL.

An ADU permit application for either an attached or a detached ADU is required in order to demonstrate that a unit is in compliance with the provisions of this Article. If the ADU is in full compliance with the provisions 471 of 663
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of this Article, a ministerial, non-discretionary permit will be issued. Notwithstanding anything to the contrary in this Code, the issuance of a ministerial ADU permit is not appealable.

Section 7. Section 27.19.045 of the San Mateo Municipal Code is added to Chapter 27.19 as follows:

27.19.045 DISCRETIONARY REVIEW AS ALTERNATIVE TO MINISTERIAL APPROVAL. (a) As an alternative to ministerial review, an applicant may submit an application for discretionary review of an ADU proposal that is not in full compliance with the provisions of this Article. (b) The application for discretionary approval shall be granted if the Zoning Administrator finds each of the following:
(1) The proposed ADU is consistent with all applicable objective design standards in the adopted R1 Single-Family Dwelling Design Guidelines;
(2) The proposed ADU would not result in a negative privacy impact on an abutting residential lot; and
(3) The proposed ADU would not result in a negative impact to public health, safety, or welfare. (c) The decision of the Zoning Administrator shall not preclude the ability of an applicant to receive a ministerial permit pursuant to Section 27.19.040 for an ADU that is in full compliance with the provisions of this Article.
(d) The decision of the Zoning Administrator may be appealed to the Planning Commission in accordance with SMMC 27.08.090 (a). The decision of the Planning Commission shall be final.

Section 8. Section 27.19.050 of the San Mateo Municipal Code is amended as follows:

27.19.050 DEVELOPMENT STANDARDS
An ADU, as defined in Section 27.04.165, shall comply with the following development standards:
(a) Permitted Zoning Districts. ADUs shall only be constructed on a lot zoned to allow residential uses. (b) Number of Units. No more than the number of ADUs allowed by state law may be constructed on any lot.
(c) State Exempted “By Right” ADUs. An attached or detached ADU of at least 800 square-feet in size and of at least 16 feet in building height with four-foot side and rear setbacks may be constructed on a lot regardless of any size limitation based on the size of the proposed or existing primary dwelling, lot coverage, floor area ratio, daylight plane, open space, or minimum lot size that would otherwise preclude or limit its construction. The floor area of any new ADU in excess of 800 square feet shall be applied to the maximum floor area allowance of the subject lot as prescribed by the underlying zoning district. 472 of 663
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(d) Maximum Unit Size. Floor area size maximums for both attached and detached ADU development in excess of 800 square feet are governed by the floor area maximum established by the underlying zoning district and remaining floor area allowance available on the lot. In instances when the existing floor area allowance of a lot has been fully utilized, only the state exempted “by right” ADU of up to 800 square feet is permitted. (1) Accessory Dwelling Unit Conversions. An ADU conversion within the walls of an existing primary residence or accessory structure is not subject to size requirements. ADU conversions may be expanded up to 150 square feet beyond the existing footprint provided the expansion is used to accommodate ingress and egress to the ADU.
(2) Detached Accessory Dwelling Unit and Junior Accessory Dwelling Unit. Subject to the floor area requirements, one new detached ADU may be constructed on a lot with a junior accessory dwelling unit (JADU).
(e) Height. The specific height maximums are applicable to all zoning districts which permit ADUs. (1) Attached Accessory Dwelling Units. Maximum building height for an attached ADU is <16, 20 or 24> feet to top plateline and <24, 28 or 32> feet to roof peak as measured from existing grade. (2) Detached Accessory Dwelling Units. Maximum building height for a detached ADU is <16, 20 or 24> feet to top plateline and <24, 28 or 32> feet to roof peak as measured from existing grade. (f) Setbacks. An ADU shall have setbacks as follows:
(1) No setback shall be required for an existing legally permitted garage or accessory structure that is converted to an ADU which is constructed in the same location and to the same dimensions as the existing structure.
(2) A minimum setback of four feet shall be required from the side and rear lot lines for all new ADU construction not meeting the criteria set forth in subsection (1) above, including ADUs constructed above an existing legally permitted garage.
(3) A minimum setback from the front lot line, as required in the lot’s underlying zone district, shall be required for all new ADU construction not meeting the criteria set forth in subsection (1) above, including ADUs constructed above an existing legally permitted garage. (g) The ADU, whether attached or detached, shall provide a separate exterior entrance, and permanent provisions for living, sleeping, eating, cooking, and sanitation. (h) Location of Accessory Dwelling Unit. The ADU may be within, attached to, or detached from the primary dwelling unit. ADUs shall be accessory to the primary residence and are permitted in the same locations on the parcel as the primary residence as specified in the underlying zoning district. (i) Number and Type of Required Parking Spaces.
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(1) General Requirements. There shall be a minimum of one standard size off-street parking space for each ADU. All required parking spaces shall be a minimum of 10 feet wide by 18 feet long without any obstructions. Parking associated with ADU or JADU development, whether required or voluntary, must be located entirely on the same lot, and may be provided in a garage, carport, uncovered, or in tandem orientation. Additionally, maximum driveway width for single-car garages may be up to 20 feet to accommodate additional off-street parking. The required parking for the primary residential dwelling unit must comply with current standards, as specified by the underlying zoning district.
(2) Location of Parking for Accessory Dwelling Units. Parking for the accessory dwelling unit may be located in the required front, side, and rear yard setback areas. (3) Replacement off-street parking is not required when a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU. (4) Parking Exemptions. No additional off-street parking shall be required for an ADU in the following instances:
(A) The ADU is located within one-half (1/2) mile walking distance of public transit; or (B) The ADU is located within an architecturally and historically significant historic district; or
(C) The ADU is in part of the proposed or existing legally permitted primary residence or an existing legally permitted accessory structure; or
(D) In an area requiring on-street parking, permits are required but not offered to the occupant of the ADU; or
(E) When the ADU is located within one block of a car share location. (5) Voluntary Parking. If no parking space is required, a maximum of one off-street parking space per ADU or JADU may be voluntarily provided.
(j) Architectural Standards. New ADUs and conversions of an existing legally permitted structure shall be designed to comply with the following standards:
(1) Attached Accessory Dwelling Units. ADUs that are attached to the primary dwelling unit shall:
(A) Be of the same architectural style as the primary dwelling unit; (B) Be constructed of similar exterior materials, finishes, and family of colors as the primary dwelling unit;
(C) Offset windows from neighbor's windows to maximize privacy; and 474 of 663
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(D) Be designed to meet the daylight plane requirements of the R-1 zoning district as applied to the nearest adjacent side and rear lot lines. (i) Application of the daylight plane requirement shall not preclude a State Exempted “By Right” ADU as defined in this Chapter.
(2) Detached Accessory Dwelling Unit. An ADU that is detached from the primary dwelling unit shall:
(A) In instances when an ADU is attached to an accessory structure, provide a uniform and integrated design with that accessory structure;
(B) Offset windows from neighbor's windows to maximize privacy; (C) Provide and maintain obscured glazing on second-story windows up to five feet from the finished floor when the windows are located within five feet of a lot line with an abutting residential lot;
(D) When an exterior staircase is proposed, it shall have a setback of at least five feet from the nearest lot line and the size of the second story landing shall be limited to the minimum area required to allow ingress and egress as specified by the California Building Code; (i) For an ADU on the second story that seeks to have a larger second story deck or balcony, an application for discretionary review, pursuant to Section 27.19.050, shall be submitted.
(E) Be designed to meet the daylight plane requirements of the R-1 zoning district as applied to the nearest adjacent side and rear lot lines. (k) Development Impact Fees. Development impact fees for ADUs shall be established in an amount set forth by resolution of the City Council.
(l) Utility Service. If an ADU is constructed within existing space, a separate water connection, a sewer service connection, or power connection is not required for an ADU. If an ADU is not constructed within existing space, the City may require new or separate utility connections. (m) Utility Fees. For an ADU located within an existing structure, payment of a connection fee or capacity charge is not required. For an ADU that is separate from an existing structure, the City will require payment of a connection fee or capacity charge that is proportionate to the ADU’s burden. (n) Address Assignment. An application for a building permit for an ADU must include application for a separate address assignment.
(o) Other Requirements. All other zoning requirements shall be complied with unless an authorized variance is approved.
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(p) For ADUs proposed within an existing multi-family structure or on a lot with an existing multi-family dwelling, the provisions of Government Code Section 65852.2(e)(1) apply.

Section 9. Section 27.19.060 of the San Mateo Municipal Code is amended as follows:

27.19.060 RESERVED.

Section 10. Section 27.19.070 of the San Mateo Municipal Code is amended as follows:

27.19.070 PURPOSE.

The purpose of this Article is to set forth regulations to permit junior accessory dwelling units (JADUs).

Section 11. Section 27.19.080 of the San Mateo Municipal Code is amended as follows:

27.19.080 RESERVED.

Section 12. Section 27.19.090 of the San Mateo Municipal Code is amended as follows:

27.19.090 PROHIBITION ON SALE AND LIMITATION ON RENTAL. (a) A JADU shall not be sold separately from the primary residence. (b) If a JADU is rented, the unit shall not be rented for a period of less than 30 consecutive calendar days.

Section 13. Section 27.19.100 of the San Mateo Municipal Code is amended as follows:

27.19.100 MINISTERIAL PERMIT REQUIRED.

A JADU permit application is required in order to demonstrate that the unit is in compliance with the provisions of this Article. If the JADU is in full compliance with the provisions of this Article, a ministerial, non- discretionary permit shall be issued.

Section 14. Section 27.19.110 of the San Mateo Municipal Code is amended as follows:

27.19.110 DEVELOPMENT STANDARDS.

A "junior accessory dwelling unit," as defined in Section 27.04.165, must comply with the following development standards:
(a) Permitted Zoning Districts. JADUs shall only be constructed on lots zoned to allow single-family residential use, or for which a single-family residence exists or is proposed to be built. The residential lot shall not be part of a condominium, townhouse, or other multi-family development. 476 of 663
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(b) Limit to the Number of Junior Accessory Dwelling Units. The number of JADUs is limited to one per residential lot with a single-family residence. Lots with multi-family housing or more than one detached single- family dwelling are not eligible for JADUs.
(c) Setback and Other Zoning Regulations. For purposes of setbacks and other zoning regulations, the JADU shall be considered to be a part of the principal use of subject site and shall be subject to the same requirements of the underlying zoning district.
(d) Maximum Unit Size. The floor area of a JADU shall not exceed 650 square feet, including attic and basement areas as defined in Section 27.04.200 for the applicable zoning district. (e) Construct within Existing Structure. The JADU shall be constructed within the walls of the proposed or legally existing single-family dwelling unit, including an attached garage. Detached accessory structures, including detached garages or carports, are not permitted to be converted into JADUs. (f) Unit Access. A JADU must include:
(1) A separate exterior entry from the main entrance to the single-family dwelling, which shall be provided to serve the JADU only; and
(2) An interior entry access between the JADU and the single-family dwelling. This interior entry access may be a door equipped with a double lock. A permitted JADU may include a second interior door for sound attenuation.
(g) Efficiency Food Preparation Area. A JADU shall include an efficiency kitchen that includes the following components:
(1) Cooking facility with appliances; and
(2) Food preparation counter and storage with cabinets that are of reasonable size in relation to the size of the JADU.
(h) Sanitation Facilities. A JADU may include its own separate sanitation facilities or may share sanitation facilities with the primary dwelling unit.
(i) Building and Fire Requirements.
(1) No fire wall separation or noise attenuation measures are required between the main dwelling and the JADU. No fire sprinklers are required for the JADU, unless the associated improvements meet the threshold for a "substantial remodel" as defined by Chapter 23, Building and Construction, of the San Mateo Municipal Code. The JADU shall have an adjoining door connected to the main living area for fire separation. A smoke alarm shall be required in the JADU and shall be connected to the smoke alarm in the main residence.
(2) The JADU shall be equipped with a carbon monoxide detector. 477 of 663
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(j) Utility Service. A separate water connection, a separate sewer service connection, and power connection as water, sewer, and power service is not required for a JADU. (k) Parking. No additional off-street parking is required for a JADU. (l) Address Assignment. An application for a building permit for a JADU must include application for a separate address assignment.

Section 15. Section 27.19.120 of the San Mateo Municipal Code is amended as follows:

27.19.120 RECORDATION OF DEED RESTRICTION.
(a) A deed restriction shall be recorded to run with the land and submitted to the City prior to building permit issuance which indicates the following:
(1) The property owner must occupy either the single-family residence or the JADU. (2) If the JADU is rented, the unit shall not be rented for a period of less than 30 consecutive calendar days.
(3) Sale of the JADU separately from the single-family residence is prohibited. (4) The approved size and attributes of the JADU.
(b) A copy of this deed restriction must be given to each prospective occupant.

Section 16. Environmental Determination. In accordance with Public Resources Code Section 21080.17 and California Environmental Quality Act (CEQA) Guidelines, section 15282(h), the portion of this ordinance addressing accessory dwelling units is statutorily exempt from CEQA, because it relates to second units in a single family or multifamily residential zone. In accordance with CEQA Guidelines Section 15061(b)(3), the portion of this ordinance addressing junior accessory dwelling units is exempt from CEQA, because it can be seen with certainty that there is no possibility that amending the City’s Zoning Code to comply with state law requirements pertaining to junior accessory dwelling units within existing residences will have a significant effect on the environment.

Section 17. Severability. In the event any section, clause or provision of this ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect.

Section 18. Publication. This ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section 2.15 of the City Charter.

Section 19. Legislative History and Effective Date. This ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective 30 days after its adoption. 478 of 663

CITY OF SAN MATEO

DRAFT ORDINANCE
Redline

27.04.165 DWELLING.
"Dwelling" means a building or portion thereof, designed or used exclusively for residential occupancy, including a one-family dwelling unit, an accessory dwelling unit, a junior accessory unit, a two-family dwelling unit, and a multiple-family dwelling unit but does not include a hotel, motel, boarding or lodging houses or other lodging facilities, or a vessel or boat, or a house trailer. (a) "Accessory dwelling unit" means an attached or detached residential dwelling unit which provides complete independent living facilities for one or more persons, is accessory to the primary single-family residential dwelling unit, and includes permanent provisions for living, sleeping, eating, cooking facilities and sanitation on the same parcel as the primary residential dwelling unit. (b) "Bachelor, efficiency or studio unit" means a dwelling unit consisting of one principal room used for living and sleeping purposes, plus cooking facilities, a bathroom, and closets. (c) "Junior accessory dwelling unit" means an additional, independent living unit created through the conversion of an existing bedroom in a single-family dwelling subject to defined standards, as specified in Chapter 27.19 of this Title. Junior accessory dwelling units are distinguished from accessory dwelling units in that they: (1) must include the conversion of an existing legally permitted bedroom(s) within an existing single- family dwelling (no new or additional building area); (2) are smaller in size (maximum size of 500 square feet); (3) contain either independent or shared bathroom facilities with the existing primary residence; (4) contain a small "efficiency food preparation area"; and (5) are subject to unique standards that are not applicable to accessory dwelling units, as specified in Chapter 27.19. (c) "Junior accessory dwelling unit" means an additional, independent living unit constructed within the walls of a proposed or legally existing single-family residence, including attached garages. (d) "Multiple-family dwelling" means a building or portion thereof, designed or altered for occupancy by three or more families living independently of each other. (e) "One-family dwelling" means a building containing one cooking facility only and designed exclusively for use and occupancy by one family, including the provision of interior access to all bedrooms, and may include a junior accessory dwelling unit within the principal dwelling. (f) "Two-family dwelling" means a building(s) designed or altered to provide attached (duplex) or detached dwelling units for occupancy by two families living independently of each other.

Chapter 27.19
ACCESSORY DWELLING UNIT AND JUNIOR ACCESSORY DWELLING UNIT—RESIDENTIAL ZONES 479 of 663

Article I Accessory Dwelling Unit

27.19.010 PURPOSE.

The purpose of this Article is to set forth regulations to permit accessory dwelling units on residential zoned properties (R1-A, R1-B, R1-C, R2, R3, R4, R5, R4D, R5D, R6D and BMSP)(ADUs) in accordance with a single- family residential use. A parcel with a single-family residential use, may have only one accessory dwelling unit (ADU) or one junior accessory dwelling unit (JADU), but not bothstate law.

27.19.020 PROHIBITION ON SUBDIVISION. RESERVED.

Properties with approved accessory dwelling units may not be subdivided at the time the units are approved or thereafter.

27.19.030 PROHIBITION ON SALE AND LIMITATION ON RENTAL. (a) An accessory dwelling unitADU shall not be sold separately from the primary residence. (b) If an accessory dwelling unitADU is rented, the unit shall not be rented for a period of less than 30 consecutive calendar days.

27.19.040 MINISTERIAL PERMIT APPROVAL.

An accessory dwelling unitADU permit application for either an attached or a detached accessory dwelling unitADU is required in order to demonstrate that a unit is in compliance with the provisions of this Article. If the accessory dwelling unitADU is in full compliance with the provisions of this Article, a ministerial, non-discretionary permit will be issued. Notwithstanding anything to the contrary in this Code, the issuance of a ministerial ADU permit is not appealable.

(c) The decision of the Zoning Administrator shall not preclude the ability of an applicant to receive a ministerial permit pursuant to Section 27.19.040 for an ADU that is in full compliance with the provisions of this Article.
(d) The decision of the Zoning Administrator may be appealed to the Planning Commission in accordance with SMMC 27.08.090 (a). The decision of the Planning Commission shall be final.

27.19.050 DEVELOPMENT STANDARDS
An accessory dwelling unitADU, as defined in Section 27.04.165, shall comply with the following development standards:
(a) Permitted Zoning Districts. Accessory dwelling units shall only be constructed on residential zoned properties, specifically R1-A, R1-B, R1-C, R2, R3, R4, R5, R4D, R5D, R6D and BMSP, that have been developed with a single-family dwelling unit or an accessory dwelling unit is proposed to be built in conjunction with a single-family dwelling unit, where the single-family dwelling is the primary residential dwelling unit. The residential property shall not be part of a condominium, townhouse, or other multi-family developmentADUs shall only be constructed on a lot zoned to allow residential uses. (b) Number of Units. No more than one accessory dwelling unit the number of ADUs allowed by state law may be constructed on any site.lot.
(b)(c) State Exempted “By Right” ADUs. An accessory dwelling unit shall not be allowed on a site with more than one unit.attached or detached ADU of at least 800 square-feet in size and of at least 16 feet in building height with four-foot side and rear setbacks may be constructed on a lot regardless of any size limitation based on the size of the proposed or existing primary dwelling, lot coverage, floor area ratio, daylight plane, open space, or minimum lot size that would otherwise preclude or limit its construction. The floor area of any new ADU in excess of 800 square feet shall be applied to the maximum floor area allowance of the subject lot as prescribed by the underlying zoning district.
(c) Owner Occupancy. One of the dwelling units on the site shall be owner-occupied. (d) Maximum Unit Size. The floor area of an accessory dwelling unit shall not exceed 640 square feet including attic and basement areas as defined in Floor area size maximums for the applicable both attached and detached ADU development in excess of 800 square feet are governed by the floor area maximum established by the underlying zoning district, provided that the total and remaining floor area forallowance available on the parcel or lot does not exceed. In instances when the maximum allowableexisting floor area. (e)(d) Setback and Other Zoning Regulations. For purposes of setbacks and other zoning regulations, the accessory dwelling unit (both attached and detached) shall be considered to be allowance of a part of the principal use of subject site and shall be subject to the same requirements of the underlying zoning district, including standards for lot coverage, setbacks, and height, unless otherwise provided in this Articlehas been fully utilized, only the state exempted “by right” ADU of up to 800 square feet is permitted. 481 of 663

(f) Maximum Coverage of Rear Yard. Accessory buildings shall not occupy more than 50% of a required rear yard.
(1) Existing Accessory Structure. When any accessory dwelling unit is proposed to be attached to Dwelling Unit Conversions. An ADU conversion within the walls of an existing primary residence or accessory structure, the entire structure must comply with all standards for the principal use of the is not subject siteto size requirements. ADU conversions may be expanded up to 150 square feet beyond the existing footprint provided the expansion is used to accommodate ingress and underlying zoning district, and not those standards for an accessory structure.egress to the ADU. (g) Separate Entry, Cooking Facility/Kitchen and Bathroom. The accessory dwelling unit, attached or detached, shall contain a separate entrance, cooking facility/kitchen, and bathroom. (h) Wetbar. One wetbar is permitted in a dwelling unit in a common living area room only. A single half- size or small refrigerator is permitted, but a microwave is not. (2) Location of Detached Accessory Dwelling Unit and Junior Accessory Dwelling Unit. The accessory dwelling unit may be within, attached to, or Subject to the floor area requirements, one new detached ADU may be constructed on a lot with a junior accessory dwelling unit (JADU). (e) Height. The specific height maximums are applicable to all zoning districts which permit ADUs. (1) Attached Accessory Dwelling Units. Maximum building height for an attached ADUs is <16, 20 or 24> feet to top plateline and <24, 28 or 32> feet to roof peak as measured from the primary dwelling unit.existing grade.
(2) Setback Exceptions.
(2) Detached Accessory Dwelling Units. Maximum building height for a detached ADU is <16, 20 or 24> feet to top plateline and <24, 28 or 32> feet to roof peak as measured from existing grade. (f) Setbacks. An ADU shall have setbacks as follows:
(3)(1) No setback shall be required for an existing legally permitted garage or accessory structure that is converted to an accessory dwelling unitADU which is constructed in the same location and to the same dimensions as the existing structure.
(2) A minimum setback of fivefour feet shall be required from the side and rear lot lines for an accessory dwelling unit that isall new ADU construction not meeting the criteria set forth in subsection (1) above, including ADUs constructed above an existing legally permitted garage. (4)(3) A minimum setback from the front lot line, as required in the lot’s underlying zone district, shall be required for all new ADU construction not meeting the criteria set forth in subsection (1) above, including ADUs constructed above an existing legally permitted garage. 482 of 663

(g) The ADU, whether attached or detached, shall provide a separate exterior entrance, and permanent provisions for living, sleeping, eating, cooking, and sanitation. (h) Location of Accessory Dwelling Unit. The ADU may be within, attached to, or detached from the primary dwelling unit. ADUs shall be accessory to the primary residence and are permitted in the same locations on the parcel as the primary residence as specified in the underlying zoning district. (i) Number and Type of Required Parking Spaces.
(1) General Requirements. There shall be a minimum of one (1) standard size off-street parking space for each accessory dwelling unit or bedroom, whichever is less. The required accessory dwelling unit parking may be located in a garage, carport, uncovered or tandem space. In addition, the required parking for the primary residential dwelling unit must comply with current code standards, as specified by the underlying zoning district.
(2) Location of Required Parking for Accessory Dwelling Unit. The required parking for the accessory dwelling unit may be located on the rear one-third of the property, including the required rear yard setback and a portion of the required side yard and street side yard setback areas. The required parking shall not be located within the required front, interior side yard, or street side yard setback areas outside of the rear one-third of the property.
(3) Replacement Parking for Primary Dwelling. When a garage, carport, or covered parking structure is demolished or converted in conjunction with the construction of an accessory dwelling unit, and the required off-street parking spaces for the primary single-family dwelling unit must be replaced, the replacement spaces shall be located on the same parcel as the accessory dwelling unit in the following configurations, or a combination thereof:
• Garage parking spaces;
• Carport parking spaces;
• Uncovered parking spaces; or
• Tandem parking spaces.
(A) The required replacement parking may be located within the required front yard setback, street side setback, and rear yard setback areas. It may also be located within a portion of the interior side yard setback provided that minimum five-foot wide side yard clearance with no obstruction is maintained.
(B) Landscape and Limits on Paving Standards. The required replacement parking located on the subject property shall be designed to comply with the landscape and paving standards set forth in Section 27.18.070(d) and 27.18.080(b)(4), "Limits on paving" standards. (4)(1) ADU. All required parking spaces shall be a minimum of 10 feet wide by 18 feet long without any obstructions. Parking associated with ADU or JADU development, whether required or voluntary, must be located entirely on the same lot, and may be provided in a garage, carport, uncovered, or in tandem orientation. Additionally, maximum driveway width for single-car garages may 483 of 663

be up to 20 feet to accommodate additional off-street parking. The required parking for the primary residential dwelling unit must comply with current standards, as specified by the underlying zoning district.
(2) Location of Parking for Accessory Dwelling Units. Parking for the accessory dwelling unit may be located in the required front, side, and rear yard setback areas. (3) Replacement off-street parking is not required when a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU. (5)(4) Parking Exemptions. No additional off-street parking shall be required for an accessory dwelling unit ADU in the following instances:
(A) The accessory dwelling unitADU is located within one-half (1/2) mile walking distance of public transit stop;; or
(B) The accessory dwelling unitADU is located within an architecturally and historically significant historic district; or
(C) The accessory dwelling unitADU is in part of the proposed or existing legally permitted primary residence or an existing legally permitted accessory structure; or (D) In an area requiring on-street parking, permits are required but not offered to the occupant of the accessory dwelling unit;ADU; or
(E) When the accessory dwelling unitADU is located within one block of a car sharing pick-up/drop-offshare location.
(5) Voluntary Parking. If no parking space is required, a maximum of one off-street parking space per ADU or JADU may be voluntarily provided.
(j) Architectural Standards. New accessory dwelling unitsADUs and conversions of an existing legally permitted structure shall be designed to comply with the following standards:
(1) Attached Accessory Dwelling Units. Accessory dwelling unitsADUs that are attached to the primary residential dwelling unit shall:
(A) Locate the primary entrance to the accessory dwelling unit no closer to the street than the primary residential dwelling unit;
(B)(A) Be of the same architectural style as the primary structuredwelling unit; (C)(B) Be constructed of the similar exterior materials, finishes, and family of colors as the primary residential dwelling unit; and
(D)(C) Offset windows from neighbor's windows to maximize privacy.; and 484 of 663

(D) Be designed to meet the daylight plane requirements of the R-1 zoning district as applied to the nearest adjacent side and rear lot lines. (i) Application of the daylight plane requirement shall not preclude a State Exempted “By Right” ADU as defined in this Chapter.
(2) Detached Accessory Dwelling Units. Accessory dwelling unitsUnit. An ADU that areis detached from the primary residential dwelling unit shall:
(A) Comply with the architectural standards listed above underIn instances when an ADU is attached to an accessory dwelling units;
(B)(A) Be designed to minimize the visibility of the structure, provide a uniform and integrated design with that accessory dwelling unit from the street(s), with the exception that corner lots are excluded from this requirement; andstructure; (C)(B) Offset windows from neighbor's windows to maximize privacy.; (C) Heritage Tree Standards. New accessory dwelling unitsProvide and conversionsmaintain obscured glazing on second-story windows up to five feet from the finished floor when the windows are located within five feet of a lot line with an existing legally permitted structureabutting residential lot;
(D) When an exterior staircase is proposed, it shall have a setback of at least five feet from the nearest lot line and the size of the second story landing shall be limited to the minimum area required to allow ingress and egress as specified by the California Building Code; (i) For an ADU on the second story that seeks to have a larger second story deck or balcony, an application for discretionary review, pursuant to Section 27.19.050, shall be submitted.
(E) Be designed to comply with the standards for the preservation of heritage treesmeet the daylight plane requirements of the R-1 zoning district as applied to the nearest adjacent side and rear lot lines.
(k) Development Impact Fees. Development impact fees for ADUs shall be established in Chapter 13.52, "Heritage Trees."an amount set forth by resolution of the City Council. (l) Utility Service. If an ADU is constructed within existing space, a separate water connection, a separate sewer service connection, andor power connection as water, sewer, and power service is not required for an accessory dwelling unitADU. If an ADU is not constructed within existing space, the City may require new or separate utility connections.
(m) Utility Fees. Accessory dwelling units shall not be considered new residential uses for the purposes of calculating City connection fees or capacity charges for utilities, including water and sewer service. For an accessory dwelling unitFor an ADU located within an existing structure, neither the installation of a new or 485 of 663

separate utility connection nor the payment of a connection fee or capacity charge is not required. For an accessory dwelling unitADU that is separate from an existing structure, the City will require payment of a new or separate utility connection directly betweenfee or capacity charge that is proportionate to the accessory dwelling and the utilityADU’s burden.
(m)(n) Address Assignment. An application for a building permit for an ADU must include application for a separate address assignment.
(n)(o) Other Requirements. All other zoning requirements shall be complied with unless an authorized variance is approved.
(p) For ADUs proposed within an existing multi-family structure or on a lot with an existing multi-family dwelling, the provisions of Government Code Section 65852.2(e)(1) apply.

27.19.060 RECORDATION OF DEED RESTRICTION. RESERVED.
(a) A deed restriction shall be recorded to run with the land and submitted to the City prior to building permit issuance which indicates the following:
(1) Only one unit may be occupied solely by persons other than the owner or owners of record.

If an accessory dwelling unit is rented, the unit shall not be rented for a period of less than 30 consecutive calendar days.
(2) Sale of the accessory dwelling unit separately from the sale of the single-family residence is prohibited.
(3) The approved size and attributes of the accessory dwelling unit. (b) A copy of this deed restriction must be given to each prospective occupant.

Article II Junior Accessory Dwelling Unit

27.19.070 PURPOSE.

The purpose of this Article is to set forth regulations to permit junior accessory dwelling units on one- and two-family residential zoned properties (R1-A, R1-B, R1-C, and R2). A parcel with an existing legally permitted single-family use may have only one accessory dwelling unit or one junior accessory dwelling unit, but, not both.(JADUs).

27.29.080 PROHIBITION ON SUBDIVISION. RESERVED.

Properties with approved junior accessory dwelling units may not be subdivided at the time said unit is approved or thereafter.
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27.19.090 PROHIBITION ON SALE AND LIMITATION ON RENTAL. (a) A junior accessory dwelling unitJADU shall not be sold separately from the primary residence. (b) If a junior accessory dwelling unitJADU is rented, the unit shall not be rented for a period of less than 30 consecutive calendar days.

27.19.100 MINISTERIAL PERMIT REQUIRED.

A JADU permit application is required in order to demonstrate that the unit is in compliance with the provisions of this Article. If the junior accessory dwelling unitJADU is in full compliance with the provisions of this Article, a ministerial, non-discretionary permit shall be issued.

27.19.110 DEVELOPMENT STANDARDS.

A "junior accessory dwelling unit," as defined in Section 27.04.165, must comply with the following development standards:
(a) Permitted Zoning Districts. Junior accessory dwelling unitsJADUs shall only be constructed on one- and two-family residential lots zoned properties, specifically R1-A, R1-B, R1-C, and R2, with an existing legally permittedto allow single-family dwelling.residential use, or for which a single-family residence exists or is proposed to be built. The residential propertylot shall not be part of a condominium, townhouse, or other multi- family development.
(b) Limit to the Number of Junior Accessory Dwelling Units. The number of junior accessory dwelling unitsJADUs is limited to one per residential parcel zoned for one-family dwelling unit or two-family dwelling unitslot with a single-family residence. Lots with multi-family housing or more than one detached single-family dwelling already built on the parcelare not eligible for JADUs. (c) Setback and Other Zoning Regulations. For purposes of setbacks and other zoning regulations, the junior accessory dwelling unitJADU shall be considered to be a part of the principal use of subject site and shall be subject to the same requirements of the underlying zoning district. (d) Maximum Unit Size. The floor area of a junior accessory dwelling unitJADU shall not exceed 500650 square feet, including attic and basement areas as defined in Section 27.04.200 for the applicable zoning district, provided that the total floor area for the parcel or lot does not exceed the maximum allowable floor area. (e) Construct within Existing Structure. The junior accessory dwelling unitJADU shall be constructed within the existing walls of an existing, the proposed or legally permittedexisting single-family dwelling unit and, including an attached garage. Detached accessory structures, including detached garages or carports, are not permitted to be converted into JADUs.
(e)(f) Unit Access. A JADU must include the conversion of an existing, legally permitted bedroom.:
(f) Unit Access.
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(1) A separate exterior entry from the main entrance to the onesingle-family dwelling, which shall be provided to serve the junior accessory dwelling unitJADU only; and (2) An interior entry access between the junior accessory dwelling unitJADU and the one-family dwelling that is located off of the common living area of the primary residence, such as the living room, family room, dining room, den, office, home gym, kitchen, or an interior hallway leading to these common living areas.single-family dwelling. This interior entry access may be a door equipped with a double lock. A permitted junior accessory dwelling unitJADU may include a second interior door for sound attenuation.
(g) Efficiency Food Preparation Area. A junior accessory dwelling unitA JADU shall include a smallan efficiency food preparation areakitchen that is limited toincludes the following components:
(1) A sink with a maximum width and length dimensions of 16 inches and with a maximum waste line diameter of one and one-half inches;
(2) Food preparation appliances that do not require electrical service greater than 120 volts or natural or propane gas;
(1) A Cooking facility with appliances; and
(3) Food preparation counter and storage with cabinets which do not exceed six feet in total length.
(4)(2) Wetbar. One wetbar is permitted in a dwelling unit in a common living area room only. A single half-that are of reasonable size or smaller refrigerator is permitted, but a microwave is notin relation to the size of the JADU.
(h) Sanitation Facilities. A JADU may include its own separate sanitation facilities or may share sanitation facilities with the primary dwelling unit.
(h)(i) Building and Fire Requirements.
(1) No fire wall separation or noise attenuation measures are required between the main dwelling and the junior accessory dwelling unit.JADU. No fire sprinklers are required for the junior accessory dwelling unitJADU, unless the associated improvements meet the threshold for a "substantial remodel" as defined by Chapter 23, Building and Construction, of the San Mateo Municipal Code. The junior accessory dwelling unitThe JADU shall have an adjoining door connected to the main living area for fire separation. A smoke alarm shall be required in the junior accessory dwelling unitJADU and shall be connected to the smoke alarm in the main residence.
(2) The junior accessory dwelling unitThe JADU shall be equipped with a carbon monoxide detector.
(i)(j) Utility Service. A separate water connection, a separate sewer service connection, and power connection as water, sewer, and power service is not required for a junior accessory dwelling unitJADU. 488 of 663

(j)(k) Parking. No additional off-street parking is required for a junior accessory dwelling unitJADU. (k)(l) Address Assignment. An application for a building permit for a JADU must include application for a separate address assignment.

Section 2. Section 27.19.120 of the San Mateo Municipal Code is amended as follows:

27.19.120 RECORDATION OF DEED RESTRICTION.
(a) A deed restriction shall be recorded to run with the land and submitted to the City prior to building permit issuance which indicates the following:
(1) Only one unit may be occupied solely by persons other than the owner or owners of record. (1) The property owner must occupy either the single-family residence or the JADU. (2) If a junior accessory dwelling unitthe JADU is rented, the unit shall not be rented for a period of less than 30 consecutive calendar days.
(3) Sale of the junior accessory dwelling unitJADU separately from the single-family residence is prohibited.
(4) The approved size and attributes of the junior accessory dwelling unitJADU. (b) A copy of this deed restriction must be given to each prospective occupant.

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City of San Mateo
ADU Daylight Plane
and Height Study
Graphics prepared by: Larry Cannon, Cannon Design Group Edits prepared by Planning Division Staﬀ
ADU Studies
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Gable Roof with Shed Roof Extension
7’-8” Setback
Maximum Dormer
Width = 15'
28’ Max Ridge Height
4’
Setback
Plate Height
19’-8”
Plate Height
17’-8”
Second Floor Structure with Flat Roof

1.25’ Setback
Flat Roof
Plate Height
19’-8”
28’ Max Ridge Height
Gable Roof Gable Roof with Dormers
7’-8” Setback
Allowed Dormer and Gable Intrusions above the Daylight Plane ADU Height Studies
ADU Designs at Diﬀerent Height Limits
Total numbers:

Pg2:

Two iterations of 16/24 - Gable roof and Gable roof +
dormers (Examples of ADUs that conform to the 16/24)
Two Existing graphics on pg. 2
ADU Studies
ADUs that Conform to the 16 ft Plate / 24 ft Ridge Height Limit ADUs that Conform to the 20 ft Plate / 28 ft Ridge Height Limit pages 2 + 3- ADU Height studies
ADU designs at diﬀerent height limits
Cross section of ADU meeting 16/24 ht limit
Followed by gable roof w shed roof meeting 20/28
W/ 3rd at 24/32
Then illustrate ADUS built within tallest height limits Illustrating all cross sections from lowest->med->high24’ Max Ridge Height Plate Height
16’
4’
Setback
First Floor + 0’-8”
6’-10”
ht. @
wall
24’ Max Ridge Height
Plate Height
16’
4’
Setback
First Floor + 0’-8”
10’-10”
ht. @
wall
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7’-8” Setback
Sloped Roof with Separate Access and Deck
28’ Max Ridge Height
Plate Height
19’-8”
ADU Studies
ADU Height Studies
ADU Designs at Diﬀerent Height Limits
ADU that conforms to the 20 ft Plate / 28 ft Ridge Height Limit Pg3:

Sloped roof w separate access and deck (examples of
ADU that conform to the 20/28)
Two examples of 24/32 - Shed + Additional roof
example
32’ Max Ridge Height
10 ft.
10 ft.
10’ +/- Setback
Plate Height
21’-8”
10 ft.
10 ft.
10’ +/- Setback
Plate Height
21’-8”
32’ Max Ridge Height
Sloped/Shed RoofGable Roof
ADUs that conform to the 24 ft Plate / 32 ft Ridge Height Limit 492 of 663
plate height
17’-0”
Every additional 1 ft of plate
height results in 1 ft of increase
in setback.
(zero setback)
6 4 ft.
setback
plate height
18’-0”
(zero setback)
6 4 ft.
setback
18’-0”
Every additional 1 ft of plate
height results in 1 ft of increase
in
setback.
9’10’ 8’
plate height
17’-0”
8’9’10’
plate height
9’10’11’ 9’
4 (zero setback)
ADU Addition Over Existing Garage
0 ft side yard setback
ADU Over Garage - New Construction
4 ft side yard setback
ADU Studies
ADU Daylight Plane Studies
(zero setback)
10’11’
Title: Daylight Plane Studies
(Remove red subtitle text from footer)
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5’-8” Setback
8’ 9’10’ 8’
9’
New ADU Construction
First Floor w/ 8 ft Plate
New ADU Construction
First Floor w/ 9 ft Plate
5’-8” Setback
8’ 9’10’ 8’
5’-8” Setback
plate height
17’-8”
9’10’
plate height
17’-8”
8’ 8’
ADU Daylight Plane Studies
5’-8” Setback
ADU Studies
plate height
18’-8”
9’10’
9’
plate height
18’-8”
Every additional 1 ft of plate
height
results in 1 ft of increase
in setback.

Every additional 1 ft of plate
height results in 1 ft of increase
in setback.

Flip images:
8’ on top, 9’ on bottom
New ADU Construction:

First ﬂoor w/ 8 foot plate
First ﬂoor w/ 9 foot plate
Title: Daylight Plane Studies
(Remove red subtitle text from footer)
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EXTERIOR EXAMPLES

OF ADU CONSTRUCTION TYPES
PHOTO CREDITS: Dwell.com / BuildingAnADU.com / Houzz.com COVER PHOTO CREDITS: Dwell.com
ADU Studies
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PHOTO CREDITS: Dwell.com / BuildingAnADU.com / Houzz.com

INTERIOR EXAMPLES

OF ADU CONSTRUCTION TYPES
ADU Studies 7
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City Council Regular Meeting Minutes – 09/07/2021 Page 1

COUNCIL MEMBERS
Eric Rodriguez, Mayor
Rick Bonilla, Deputy Mayor
Diane Papan
Amourence Lee
Joe Goethals

CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org

Monday, September 7, 2021
Remote 7:00 PM
Regular Meeting
CALL TO ORDER - This meeting is being held under the provisions of State of California Governor Gavin Newsom’s Executive Order N-29-20; in which Brown Act regulations are relaxed to allow members to remote in due to the Coronavirus Covid-19 health emergency.

Pledge of Allegiance
Roll Call
Remote: Mayor Rodriguez, Deputy Mayor Bonilla, Council Members: Papan, Lee, and Goethals

CEREMONIAL

1. National Emergency Preparedness Month – Kacey Treadway, Emergency Services Specialists, San Mateo Consolidated Fire Department, accepted the proclamation.

2. San Mateo United Homeowners Association Outstanding Home Maintenance Awards –SMUHA representatives gave a presentation on the awards and honorees.

CONSENT CALENDAR
The following items, 3 through 5, and item 7 were considered to be routine by the City Council. Item 6 was removed to be considered separately. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.

Moved: Papan, Seconded: Goethals
Ayes: Rodriguez, Bonilla, Lee, Papan and Goethals
Noes: None

3. Disposable Food Service Ware Ordinance Services – Memorandum of Understanding Approve a Memorandum of Understanding with the County of San Mateo to provide education and enforcement services for the City's Disposable Food Service Ware Ordinance and authorize the City Manager to execute the agreement in substantially the form presented.

4. Community Wellness and Crisis Response Team Mental Health Partnership Services – Agreement Amendment Approve an amendment to the Agreement for Services for the Community Wellness and Crisis Response Team, which was originally approved by Council on January 19th, 2021, to reflect the decision by the County of San Mateo to assign the role of hiring clinicians for the program to StarVista; and authorize the City Manager to execute the amendment in substantially the form presented.

5. Residential Parking Permit Program – Update and Revisions Adopt a Resolution to revise the City's Residential Parking Permit Program Policy and Procedures to authorize the Public Works Director to approve exceptions to the permit eligibility requirements.

Enactment: Resolution No. 90 (2021)
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City Council Regular Meeting Minutes – 09/07/2021 Page 2

7. Wastewater Treatment Plant Grit, Rag, and Scum Hauling and Disposal - Agreement Award an agreement to Allied Waste of North America, LLC dba Allied Waste Services of Daly City/Republic Services of Daly City, for wastewater treatment plant grit, rag, and scum hauling and disposal in the amount of $122,760 and authorize the Public Works Director to execute the contract in substantially the form presented.

END OF CONSENT CALENDAR

REMOVED FROM CONSENT CALENDAR

6. 100% Zero Emission Vehicle Sales in California by 2030 – Resolution of Support Adam Lorraine spoke in favor of this item.

Motion to Adopt a Resolution declaring the City’s support for the goal of reaching 100% zero emission vehicle sales in California by 2030 and urging Governor Gavin Newsom, the State Legislature, and the California Air Resources Board to adopt the 100% zero emission vehicle standard by 2030 to meet greenhouse gas emissions. Motion passed 5-0.

Moved: Bonilla, Seconded: Goethals
Ayes: Rodriguez, Bonilla, Lee, Papan and Goethals
Noes: None

Enactment: Resolution No. 91 (2021)

PUBLIC COMMENT
Public Comment: Rich Hedges – commended the forward thinking of the City for its stormwater work.

STUDY SESSION

8. Accessory Dwelling Unit Ordinance Amendments – Study Session Phillip Brennan, Associate Planner, presented the review of the proposed draft Accessory Dwelling Unit (ADU) ordinance and requested direction on any changes needed prior to the draft ordinance introduction. Council asked questions of staff.

Public Comment: Anise Graham – hard for homeowners with these constantly changing rules. Lisa Nash – heartened to see lots of community interest but confused why the recommendation is 24’ plate line. Adam Loraine – give support to the recommendation made by staff and the Planning Commission. Dave Porter – trying to build an ADU for the last 7 years; regulations change; wants a 24’ plate height. Susan Rowinski – commented on the size of the average lots in San Mateo and the impact on properties and inconsistency between ADU and private residences. Eric Holm – stated that having neighbors looking in the yard is not a big deal. Jordan Grimes – stated staff needs more demographic data on any survey; makes for unfair policy. Raayan Mohtashemi – lending support for the Planning Commission and staff recommendation. Seema Patel – stated there was an extensive amount of conversation at the Planning Commission meeting.

A lengthy discussion ensued, and the Council stated a desire to see more representations of different roof types and orientation of buildings, to better understand the effects of the requirements regarding ADU heights and daylight planes. All acknowledged it was a complicated decision with many trade-offs to consider.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council consensus was to review the eviction moratorium at a future study session which will be prioritized after completing the districting process.
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City Council Regular Meeting Minutes – 09/07/2021 Page 3 ADJOURNMENT – A moment of silence was held in honor of a true hero, front line essential worker, Kristina Sagala Balagtas. Both her parents were nurses and 11 years ago she entered the specialized field of hospice which she loved.

She served and cherished our San Mateo Community and will be greatly missed. The meeting adjourned at 10:04 p.m.

APPROVED BY: SUBMITTED BY:

Eric Rodriguez, Mayor Patrice M. Olds, City Clerk 499 of 663

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Accessory Dwelling Unit Ordinance Amendments – Study Session RECOMMENDATION:

Review the proposed draft Accessory Dwelling Unit ordinance and provide direction to staff on any changes needed prior to the draft ordinance introduction.

BACKGROUND:

On January 1, 2020, several accessory dwelling unit (ADU) and junior accessory dwelling unit (JADU) related housing bills signed into law by Governor Newsom became effective. These new laws eased local zoning controls, established minimum development standards, reduced associated development fees, and expedited the permit processing associated with ADU and JADU development.

In March and April of 2021, the City Council reviewed an interim ADU ordinance intended to align the City’s ADU ordinance with the State legislation. The interim ordinance included a maximum building height for detached ADUs of 16 feet to top plateline and 24 feet to roof peak from existing grade. Due to concerns that the height limit might be too restrictive and that additional community input was needed, the Council declined to adopt the interim ordinance and directed staff to conduct outreach to engage the community on the updated ADU regulations and to bring back a revised ADU ordinance informed by public input.

Public outreach was conducted over the summer and included two virtual ADU workshops at the end of June, and an online community survey which ran from mid-July to late August. The specifics of the community workshops and survey are discussed in greater detail in the corresponding sections of this report. The community feedback collected during these outreach efforts was used in part to inform the proposed ordinance that updates San Mateo Municipal Code Chapter

27.19 – “Accessory Dwelling Units and Junior Accessory Dwelling Units.” On August 24, 2021, the Planning Commission held a public hearing to consider the updated ADU ordinance. The updated ADU ordinance was informed by the requirements of the Department of Housing and Community Development (HCD); community input received during outreach; peer review of the development standards adopted by other jurisdictions in the county; staff recommendations based on experience processing ADU permits; and the recommendations and instruction received from both the Planning Commission and City Council previously. Following public comment and deliberation, the Commission voted to recommend approval of the updated ADU ordinance with a number of modifications for the City Council to consider. A summary of the Planning Commission’s recommended modifications to the updated ADU ordinance are discussed later in this report. A tracked changes draft of the ordinance that reflects the Planning Commission’s recommended modifications is included as Attachment 1, a tracked changes draft of the overall changes to the City’s existing ordinance is included as Attachment 2, and a clean copy of the draft ordinance is included as Attachment 3. The Planning Commission agenda report from the August 24, 2021, meeting, which includes a detailed 500 of 663

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discussion of the updated ADU ordinance and workshop poll and community survey results is included as Attachment 4.

DISCUSSION:

Community Outreach
The City held virtual community workshops on Thursday, June 24, 2021 (evening) and Saturday June 26, 2021 (morning), with a total of 65 attendees participating in both workshops. The purpose of the workshops was to provide an overview of the changes to State ADU law to the community, outline the areas of local discretion and potential ordinance options, and solicit community feedback on each subject area by asking nine targeted questions at the end of each presentation. The questions were focused on ADU and JADU development standards, including building height, architecture and design, size standards, and parking requirements. A summary of the community workshop events, including the discussion, poll questions, and aggregated poll data are included as an attachment in the Planning Commission agenda report.

In addition to the community workshops, the City conducted an informal online survey, which ran from July 15, 2021, to August 22, 2021, and posed the same questions asked during the workshops. An email notification providing a direct link to the survey was sent to more than 2,850 individual email addresses, including the City’s “900 List,” which contains individuals and organizations interested in citywide planning projects, interested parties list, and both the Planning Commission’s and City Council’s “Notify Me” lists, and was also included in the Planning Division’s eNewsletter update.

Additionally, notification of the survey was updated on the City’s social media channels. The survey was accessed 452 times, of which 233 visitors completed the survey. A comprehensive summary of the survey results is included as an attachment in the Planning Commission agenda report.

Planning Commission Recommendations
The Planning Commission’s recommendation to adopt the updated ADU ordinance included a number of modifications for the City Council to consider as summarized below:
Increase the maximum allowable size of a JADU from 500 square feet to 650 square feet. Allow ADUs to be built up to the maximum size permitted by the underlying zoning district’s floor area ratio, rather than establishing a maximum size limit (such as 1,200 square feet). Eliminate the proposed five-foot windowsill requirement for second-story ADU windows that face a side or rear property line.
Prohibit second-story balconies and decks on two-story ADUs that face a neighboring residential property with a shared side or rear property line.
Require obscured glazing on second-story windows with windowsills lower than five feet from the finished floor only when located on walls built four feet from a shared side or rear property line of an adjacent residential property.
Eliminate the provision that would reinstate the owner-occupancy requirement after 2024. Include incentives to apply REACH codes that go beyond what is currently required for ADUs, as determined feasible by staff.

In addition to these recommended revisions to the ADU ordinance, the Planning Commission also recommended that the City Council consider removing the R-1 daylight plane requirements on ADUs. The Commission was concerned that the daylight plane could negatively impact the ability of a property owner to construct a reasonably sized two-story ADU on top of a garage when built at or near the four-foot side yard setback. Graphic exhibits that show how the daylight plane would be applied to a two-story ADU will be provided during the study session presentation. The presentation will also outline the City’s existing REACH code requirements for ADUs and seek input from Council regarding whether additional REACH codes for ADUs should be incentivized.

Additional Staff Recommendations
Based on the input received at the Planning Commission meeting, staff is also recommending some additional revisions to the updated ADU ordinance for the City Council’s consideration. These recommended changes are reflected in the Proposed Ordinance in Attachment 1 and are as follows:
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Remove the prohibition on front entrances for attached ADUs facing the street. This is a vestige of the City’s older ADU ordinance and unnecessarily limits the ability of a property to best design a new attached ADU. In addition, both Planning Commissioners and City Council members have identified this provision as no longer being necessary or practical.
Remove the requirement that all properties that build an ADU need to record a deed restriction against the property that contains provisions related to the permitted size of the ADU and that it must be rented for a period of at least 30 days. These provisions are already documented in the permit and the Zoning Code, and can be enforced if a violation occurs, thus the deed restriction is not necessary to ensure that these provisions are maintained.
Revised the parking requirements section to more clearly list the exceptions for when an ADU is not required to provide off-street parking.
Added language that specifies when an ADU is attached to an accessory structure, it shall provide a uniform and integrated design with that accessory structure.

Proposed ADU Ordinance
The proposed ADU ordinance, as informed by public input and as recommended by the Planning Commission and staff, is included as Attachment 1. This ordinance has been drafted to be fully compliant with the updated State laws pertaining to ADUs and JADUs, and to include local requirements and standards, where permitted by State law, that best meet the interests of the local community. Staff is asking the City Council to provide direction on the following aspects of the draft ordinance:
Maximum size for ADUs (attached and detached);
Maximum height for detached ADUs (minimum of 16 feet); Objective architectural design standards for ADUs; and Objective design requirements for two-story detached ADUs The proposed ordinance also includes setback requirements of four feet for the side and rear yards, and that a new ADU must meet the front yard setback requirement on the underlying zoning district in which it is located, which is consistent with State law. The necessary findings to support these setback requirements, pursuant to Government Code Section 65852.2(h)(2)(B)(ii), are included in the proposed ordinance, which will be provided to HCD for review and comment.

NEXT STEPS:

Staff will revise the draft ordinance per the Council’s direction and will send it to HCD for preliminary review to ensure compliance with State regulations. Staff will make any modifications deemed necessary by HCD and then bring back a revised draft ordinance for introduction and a second reading for adoption. The ordinance goes into effect 30 days after its formal adoption. The City is then required to submit the approved ordinance to HCD within 60 days of adoption for final review and acceptance by the State.

BUDGET IMPACT:

There is no impact to the General Fund for this action.

ENVIRONMENTAL DETERMINATION:

In accordance with Public Resources Code Section 21065, a study-session is not a project under the California Environmental Quality Act (CEQA) because the City Council is not taking action at this time.

PUBLIC COMMENTS:

A total of 14 comments have been formally submitted since the March 15, 2021, City Council meeting, including a letter from the Sugarloaf Homeowners Association Board. The comments have been included as Attachment 5.

NOTICE PROVIDED
All meeting noticing requirements were met.
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ATTACHMENTS
Att 1 – Draft Ordinance (tracked changes –Planning Commission) Att 2 – Draft Ordinance (tracked changes – comparison to existing code) Att 3 – Draft ADU Ordinance (clean copy)
Att 4 – August 24, 2021, Planning Commission Agenda Report with Attachments Att 5 – Public Comments

STAFF CONTACT
Phillip Brennan, AICP, Associate Planner
[email protected]
(650) 522-7218
503 of 663
From: Eric Holm
To: Joe Goethals; Rick Bonilla; Amourence Lee; Eric Rodriguez; Diane Papan Cc: Phillip Brennan
Subject: Proposed ADU ordinance
Date: Tuesday, September 7, 2021 3:21:19 PM
Dear City Council Members,
I'm sorry this letter comes shortly before your meeting to review the issues tonight and I appreciate all the hard work you've done to get us here. I’d like to thank you for the thoughtful effort and process to develop a revised ADU ordinance in alignment with the State legislature and the City’s goals. City Staff and the Planning Commission have proposed some bold changes based on community input and their own thoughts on encouraging and stimulating an increase in housing units that are desperately needed. The proposed direction of the ordinance is, in my opinion, an improvement over the discussions last spring but there are still some opportunities to capture.

I am an architect in San Mateo but I do not practice residential architecture. I am also a lifelong San Mateo resident. Below are some of my thoughts and comments on specific sections of the proposed ordinance and some reflections on conversations we are having at the local San Mateo Chapter of the American Institute of Architects (AIA) however the opinions expressed herein are my own.

27.19.050(c) State Exempted “By Right” ADUs.

The ordinance is not explicit in the application of the 800 sf of the state exempted “by right” area. The proposed ordinance states the additional 800 sf applies to NEW ADUs but does not address existing ADUs, or an ADU built before the FAR is maximized. An AIA lecture on this issue to our members highlighted that past practice of city staff and other cities has been to apply the 800sf allowed ADU area above the FAR only on NEW ADU applications and not retroactively on a lot when an ADU is present. This precludes a homeowner from building an ADU first and then remodeling their home, converting a garage into an ADU and then determining later that they would like to rebuild a garage, or building an ADU and then later deciding they need to remodel and add square footage to their primary residence.

When architects meet with clients, many homeowners would be interested in building an ADU to live in first and then remodeling their home. That is not possible under the practice. Without the added savings of living in the ADU during a whole house remodel, it sometimes is easier and more cost effective to scrape a site and build new. Typically, remodeling an existing home has tradeoffs in dealing with the existing structure vs building new. Those tradeoffs are considered in any project. As a result, in many more cases architects are recommending clients tear down their existing residence and build a new house and ADU at the same time rather than incrementally due to the tradeoffs and the unintended consequence of the sequence of 504 of 663
building impacting your overall max buildable FAR and ADU Far on a site. This has an adverse effect of adding cost to a building plan as well as demolition of a structure that could otherwise be remodeled.

I strongly recommend that the 800 sf “by right” area be applied across the board to ADUs under 1200sf regardless of when they are built on a site. This would allow a homeowner to build the ADU first and then later make alterations to their home as long as the combined total did not exceed the FAR plus the 800 “by right” allotment. The 800 sf could then be looked at as a credit of 800 that can be applied to an ADU under 1200sf.

27.19.050(d) Maximum Unit Size
This modification proposed by the Planning Commission is a creative and essential change.

This will allow lots with existing smaller homes to plan on a larger structure as the ADU rather than remodeling and enlarging the existing structure. This will be a critical piece in providing ADU housing capacity for families in our city as it will facilitate a three-bedroom ADU more suitable for families with children. With any development, often the hardest housing stock to build are the 3 or 4 bedroom units that families need. This will help fill that essential void for families that otherwise cannot afford to live here. I think this modification makes a lot of sense and strikes a happy medium between building larger ADUs while at the same time preserving open space by not allowing the extra “800 by right” amount.

27.19.050(j)(2)(B) Architectural Standards of Detached Accessory Dwelling Unit- window placement
The requirement for offset windows in many ways negates the need for those windows to be obscured. There are numerous houses throughout the city that are built next to each other and aligning windows is typically not an issue. Additionally, several primary residences 2nd floor windows overlook backyards regardless of ADUs. While a homeowner that has not had a 2- story house next to them may object to the invasion of privacy, that privacy can always be changed via a second story addition to a primary residence. While standard R1 additions go through design review, they do not restrict windows from looking onto a neighbor’s lot nor do they require obscure glass. On the other hand, requiring obscure glass for the ADU will foster a lesser quality of the interior space in the ADU.

27.19.050(j)(2)(E) Architectural Standards of Detached Accessory Dwelling Unit- second story decks
The planning commission discussed the second story decks and balcony restrictions as originally proposed by the initial draft staff ordinance. The commission recognized the value that decks and balconies provide and struggled with the restriction of them. Similar to second floor windows, exterior space on the second floor provides an improved quality of the space of 505 of 663
an ADU. They provide a moment of serenity to a hectic day, a chance to be above the world and take pause. The restriction of balconies provides privacy for homeowners in their backyards but a balcony on an ADU is no different than a balcony on a primary residence.

Similar to the design review of windows, there are no restrictions on balconies or decks on the primary structure other than the daylight plane. A homeowner may object to a balcony looking into their property but the primary residence could do the same just as easily. If the city’s goal is to create the best dwellings possible, balconies should be allowed.

Personally, I gave three balconies that overlook my property due to my unique configuration.

On the occasion that I see my neighbors on their balcony it is a chance for a neighborly waive.

27.19.050(j)(2)(F) Architectural Standards of Detached Accessory Dwelling Unit- daylight plane
The Planning Commission also struggled with the daylight plane and rightfully so. The daylight plane is an arbitrary concept that may or may not affect daylight in a space depending on orientation and building placement respective to adjacent properties. The goal of the ADU ordinance is to encourage infill housing and the proposed modifications allowing a 24ft plate height are intended to support 2 story ADU units. The addition of a daylight plane restricts that opportunity for 2 story building height. Effectively, the daylight plane requirements restrict the ADU to a 16’ plate height if built at the 4’ setback.

Several Planning Commissioners expressed a desire to remove daylight plane requirements.

Given that most ADUs will be built 4ft from a side and rear property line, the daylight plane restriction applied to both property lines will limit overall building height and restrict roof and building forms to mansard roofs that follow the daylight plane rather than provide unique building forms with shed or gable roofs. In many cases, the ADUs that follow the daylight plane will start to take on a similar form across town as people stretch to reach 2 stories within the limiting confines of the daylight plane.

With the current provisions, an Architect can get creative with shed dormers or gable intrusions but that is a lot of gymnastics to create an interior volume that is desired when a much simpler form likely could have been built. Effectively the daylight plane requirements increase the cost of designing and ultimately building an ADU due to the added complexity of roof forms that have to be built to adhere to the arbitrary boundary. If the Council feels the daylight plane is absolutely necessary, they would serve the ADU building public better by requiring the daylight plane on one property line only which would allow more diverse roof forms and greater height flexibility.

Another reason to remove the daylight plane is an environmental one. The effective reduced building height of the daylight plane pushes more site development that makes it harder to maintain or incorporate trees and pervious landscaping in our built environment. While we 506 of 663
must solve our housing challenges, the more we develop properties horizontally, the less room there is for trees and other vegetation in our community. The City’s commitment and recognition of the benefit of trees to our overall well-being is expressly contradicted by the notion of limiting two-story ADU development via the daylight plane provisions.

In addition to the amount of green space and pervious landscaping, the varying weather patterns create more infrequent but intense storm surges. Restricting the daylight plane also limits 2 story ADUs to slab on grade construction. Many of our older homes are built 3-4 feet above grade making them naturally resilient in storm surge events. Removing the daylight plane allows homeowners to build their ADU structures in a similar resilient fashion with an elevated ground floor. At a minimum, if the City maintains the daylight plane, then it should adopt the exception similar to primary dwellings that give an additional 2 ft of daylight plane height when the primary house is 3ft above grade.

If you drive through some of our older single-family neighborhoods such as San Mateo Park, you will notice that many of the large houses were built before the daylight plane and setback requirements existed. Many of the stately, beautiful homes are 2 story, built within the required 7’ setback (oftentimes as close as 3’), exceed the daylight plane (often by 10ft or more), and have balconies and non-obscured windows that overlook the adjacent property lines. Those homes and streets are beautiful. There is no reason allowing ADUs to be built in the same fashion won’t be equally as beautiful.

I appreciate the tremendous amount of work put forth on this revised ordinance and believe the City has a chance to make some legitimate headway in the expansion of family housing in our great city.

Thank you,
Eric Holm
SM resident and Parks and Recreation Commissioner
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From: joanne bennett
To: Phillip Brennan
Subject: ADU Height Limits
Date: Wednesday, September 8, 2021 4:00:25 PM
Hi Phillip,
Was watching last night's City Council meeting on ADU's and had a question on the height limits being considered.

As it stands now the state interim ordinance of 16' plate line 24' feet to roof peak is being considered as well as the 20' plate line 28' roof peak and the 24' plate line 32' roof peak.

My question is this, if 1,200 is to be the maximum square footage allowed for ADU's how many more bedrooms/bathrooms could be built with the various heights?

What would the actual difference
be between the three heights?
My understanding is all of these height limits would be two story units correct?

Would like to get a better
understanding of what is being proposed based on my own experience living in North Central.

Personally
I think anyone with a lot larger than 10,000. sq feet could be allowed to build a larger ADU but I do not feel the "one size fits all"

should be considered.

Not totally against 4' side and rear setbacks as my own home in North Central built in 1929 has a variety of side setbacks from a little over 4ft to 6 ft, on opposite sides.

Privacy also seems to be a concern as well and I would highly recommend the City implement landscaping requirements as part of the permitting of ADU's to have owners plant trees or tall bushes that would do well in the setbacks being implemented.

Greenery and some yard space would add to the
overall aesthetics of the homes.

Look forward to your answers regarding the three different height limits being proposed.

Thank you,
Joanne Bennett
508 of 663
From: Diane Papan
To: Phillip Brennan
Subject: Fw: Re:

Date: Wednesday, September 8, 2021 10:16:12 AM
From: Peter Mandle
Sent: Wednesday, September 8, 2021 10:13 AM
To: Diane Papan <[email protected]>
Cc: Joan Diskin <[email protected]>; Patrice Olds <[email protected]> Subject: Re:

Ms.

Papan,
After

watching

last

night's

City

Council

meeting,

would

record

supporting
staff

recommendations

establish

Daylight

Plane

and

limit

balconies

and

unglazed
windows

facing

property immediately

adjacent

the

ADU.

opinion

that

the

height

of
ADU's

should

limited

two

stories

about

20 feet--10'

floor-to-floor

very
comfortable.

The

higher

limit--especially

with

dormer

windows--would

permit

construction
of

three

story

dwellings,

which

would

opposed

to.

Prior

building

new

homes,

I've

often

seen

owners

construct

simple

stick

framing

outlining
the

size

and

shape

the

home.

Would

possible

require

such

construction

prior

to
approval

new

ADU?
Better

yet,

help

the

public

and

Council

Members

envision

the

implications

alternative
floor

plate

and

roof

height

limits,

could

the

City's

Public

Works

Department

build

ADU
stick

structure

(or

structures)

showing

the

heights

now

under

consideration

and

their
relationship

adjacent

building

dwelling?
Thank

you

for

considering

comments.

Regards,
Peter

Mandle
On

Mon,

Aug

23,

2021

8:44

Diane

Papan

<[email protected]> wrote:

Thank you Mr. Mandle for your email.

Copying our City Clerk to ensure that it is a part of the record for this matter.

With best regards,

Diane Papan
From: Peter Mandle < >
Sent: Sunday, August 22, 2021 12:41 PM
To:

City Council (San Mateo) <[email protected]> Subject:

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To: Members of the City of San Mateo City Council
This is to express my opposition to the proposed at-large mayor position. As San Mateo

changes

electing

Council

members

district,

hope

you

will

maintain
the

current

system

rotating

the

responsibility

for

mayor

among

the

individual
Council

members. I

also

hope

that

you

define

the

new

districts,

you

will

attempt

to
respect

the

existing

neighborhood

and

neighborhood association

boundaries.

Both

the

associates

and

mayor

responsibilities have

worked

for

many

years.

Thank

you

for

considering

this

request.

Regards,
Peter

Mandle
* PRIVILEGE AND CONFIDENTIALITY NOTICE: This message, together with any attachments,

intended

only

for

the

use

the

individual

entity

which

addressed.

may

contain

information

that

confidential

and

prohibited

from

disclosure.

you

are

not
the

intended

recipient,

you

are

hereby

notified

that

any

dissemination

copying

this
message

any

attachment

strictly

prohibited.

you

have

received

this

message

error,
please

notify

the

original

sender

immediately

telephone

return

e-mail

and

delete
this

message

along

with

any

attachments

from

your

computer.

Thank

you.
510 of 663
From: Susan Rowinski
To: Phillip Brennan
Cc: Patrice Olds; Christina Horrisberger; Julia Klein
Subject: Comments for Draft ADU and JADU ordinance
Date: Thursday, September 30, 2021 1:25:13 PM
Dear Mr. Brennan
Thank you for the outreach efforts the community development dept has conducted for the ADU/.JADU ordinance revision. I have found the outreach efforts to be comprehensive and easy to understand.

Below are comments following the Sept 7 city council study session. I encourage staff to consider my comments when drafting the next version of the ADU ordinance.

The current draft ordinance assumes a one size fits all approach. However, 5200 SF lots, and their neighborhoods, will be more
impacted by the installation of JADUs and ADUs
than lots greater than 10,000 SF. As a result, I request staff consider a more nuanced approach to drafting the ADU and JADU ordinance and take into considerations the impacts on neighborhoods with smaller lots sizes.

I am a 22 yr. resident in the city of San Mateo and I live on the most common lot size in the city, a 5100 SF lot.

As noted in staff’s meeting packet for the Sept. 7 study session, 29 % of the lots in the city are over 10,000 SF and
71 % of the lots in the city are less than 10,000 SF.

Based on research 70 % of the 10,000 SF lots are less than 5200 SF. Another words the majority of lots in the city are less than 5200 SF and these neighborhoods already host high residential housing density.
5200 SF lots, and their neighborhoods,
will be more
impacted by the installation of JADUs
and ADUs than lots greater than 10,000 SF.

The impact is due to higher residential housing density. Increased residential housing density means more noise and the loss of privacy, parking spaces, trees and architectural continuity to the neighborhood and the residential properties adjacent to the JADU and ADU.

Some of these impacts to smaller lots size ( ie 5200 SF lots or less) can be mitigated in the JADU and ADU city ordnance. Below are my suggestions for mitigation.

JADUs maximum size is 500 SF ( lots over 10,000 SF JADUS can be 650 SF).

For ADUs use the underlying zoning district floor area ratio.

Ensure architectural continuity between the primary residence and the ADU and JADU.

Prohibit second story balconies and decks on 2nd story ADUs that share a side or rear property line with neighboring residential properties.

Require obscured glazing on 2nd story windows of ADUs that share a side or rear property line with neighboring residential properties. (lots over 10,000 SF glazing may not be needed)
Require evergreen trees be planted on the property when trees were removed to build the ADUs and JADU and require additional trees to be planted.

The evergreen trees
can be planted along property’s front, back and side perimeter and other areas of the property to improve privacy for the ADU and adjacent rear and side residential properties. The trees will also help to break up the visual monotony created by installing the ADU and JADU and increasing housing density in the neighborhood. 511 of 663
Thank you for the opportunity to submit my comments related to the impact of the installation of JADUs and ADUs on smaller lot sizes and their neighborhoods.

As noted the current draft ADU and JADU ordinance assumes a one size fits all approach.

However, 5200 SF lots, and their neighborhoods, will be more impacted by the installation
of JADUs and ADUs than lots greater than 10,000 SF. As a result, I request staff consider a more nuanced approach to drafting the ADU and JADU ordinance for those neighborhoods with smaller lot sizes.

Susan Rowinski
San Mateo CA 94403.
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1 Subject: FW: ADU Restrictions :

From: Barbara van Dillen < >
Sent: Monda y, January 10, 2022 4:12 PM
To: City Council (San Mateo) <[email protected]> Subject: ADU Restrictions :

Dear City Councilor,
We feel strongly about R1A Zoned areas. Please do not loosen the restrictions and consider the following:
 Limit Size to 800 square feet
 Height LImit 16 feet allowance ‐ no second floors!
 Proximity to property lines and backyards ‐ This could be a huge problem since we all live so close to each other already!
 Each neighborhood in SM is different so a uniform law will not work.  Proper setbacks from road and neighbors!
We understand the need for more housing, but cramming more housing on already existing properties is not an answer.

See you Tuesday night.

Thank you,
Barbara van Dillen
513 of 663
From: Patrice Olds
To: Joan Diskin; Zachary Dahl
Subject: FW: Proposed ADU rules
Date: Monday, February 7, 2022 9:57:00 AM
-----Original Message-----
From: Elaine Diani
Sent: Friday, February 04, 2022 6:19 PM
To: City Council (San Mateo) <[email protected]> Cc: Ali Tamaseb Amin John Ramacciotti
; Stan Low ; Erol Erensel Ellie Wong
; Bridgette Birdie ; Richard Miles
; Henry and Muya Louie Kristen Berni
; Melisa Yajimi ; Patricia and John Demiris
Subject: Proposed ADU rules
Dear Council members,
My husband and I have recently become aware of the fact that the Council will be considering local ADU rules at your meeting on February 22. We are writing to strongly object to second stories on these ADU’s.

It
is our understanding that State rules indicate that a local agency cannot impose rules limiting ADU’s to less than 850 square feet or 16 feet in height. However, a local agency may require dimensions in excess of these rules. It is also our understanding that permits for these structures are ministerial which means that no notice regarding these structures are sent to the neighbors.

We live at 860 Viewridge and we are very concerned that the Council is considering approving two story ADU’s in excess of 16 feet. While we have no problem with one story ADU’s, we believe that two story ADU’s would be disastrous in our neighborhood. The 800 block of Viewridge was constructed in the early 60’s with the goal of providing each home with a view of the Bay over the rooftop and back yard of the house below. If a second story is built on an existing home or on an ADU it would compromise the uphill neighbor’s view, severely reducing the neighbor’s enjoyment of their view and adversely affecting the worth of their home. If a second story was written into the local rules, we would have no ability to bring this problem to the attention of the permitting department since apparently permitting of these units are ministerial and do not call for any notice to the neighbors! In late 2020, our downhill neighbor proposed a second story on his house. No one in our neighborhood had ever proposed such a project since every one was well aware that a second story would have a very adverse effect on his neighbor. This neighbor was new to the neighborhood and very private. We had no idea he was planning such a project until we received notice from the planning department. Fortunately, the entire neighborhood rallied around and we were able to convince the neighbor in question to consider other alternatives. To his credit , he withdrew his plans for a second story. I shudder to think what would have happened if we had not been notified by the planning department of this proposed project.

We do not believe a second story ADU is appropriate for every neighborhood in San Mateo. If you allow second stories in your rules and their is no provision for notification to neighbors some very unfortunate results can occur.

Please do not lock San Mateo into such a rule! A 16 foot height limit, which is apparently a fait accompli per State rules, is certainly high enough.
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Please do not approve a rule that would raise the height limits of an ADU above that required by the State, particularly if there is no notification to neighbors or a chance for input.

Thank you for your careful consideration of this matter.

Sincerely yours,
Elaine Diani and Joe Kolko
.
.

Sent from my iPad
515 of 663
February 10, 2022

Dear City Council Members,
• Our Board has carefully reviewed the 3 proposed heights from the Planning Commission presentation to Council on September 7, 2021. We feel strongly that the maximum height of ADUs should not exceed the 16’ plate line and 800 sq. ft mass mandate from the State of California legislation. The State legislature decided these parameters for ADU height and mass were sufficient to encourage needed housing development.

• One size does not fit all. Our recommendations here are specific to R1A zone. We hope Council recognizes and accommodates the different needs and preferences of the varied R1 code areas.

In addition to height and mass limits, we think it is important that the City’s ADU Ordinance include:
• R1 daylight plane to reduce light, air, bulk, and mass impacts on adjacent properties • No balconies overlooking neighbors
• Privacy glass required where necessary
• Architecture to be consistent with the primary house
We hope that the Council will consider these issues and vote accordingly.

Sincerely,
San Mateo Park Neighborhood Assn. Board of Directors:

President: Virginia McIsaac
Secretary: Bill Yang
Treasurer: Alicia Woodfall-Jones
Trees & Islands: Linda Bogue
Web & Newsletter: David Long
At Large: Dave Pearson
Patrick Calihan
Kathryn Collins
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 13 Section Name: OLD BUSINESS File ID: 22-5720 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: February 22, 2022
SUBJECT:

North Central Bike Lanes Project – Update
RECOMMENDATION:

Receive an update on the North Central Bike Lanes Project which includes Humboldt Street, Poplar Avenue, and Delaware Street bicycle lanes and the Indian Avenue bicycle boulevard and provide direction to staff regarding implementation of the bike lanes and potential support programs.

BACKGROUND:

The City receives federal funding from the U.S. Department of Housing and Urban Development for the Community Development Block Grant (CDBG) program and allocates the funds based on community priorities. A portion of the funds are available for infrastructure improvements, including paving, bicycle, and pedestrian projects. This year, the 2020-21 CDBG Project (Project) covers 2.3 miles of pavement rehabilitation, installation of curb ramps, proposed Class II bicycle lanes and bicycle boulevards, traffic striping, roadway signage, and traffic signal video detection equipment in the North Central neighborhood. The bicycle improvements proposed in the project are identified in the adopted 2020 Bicycle Master Plan (Plan) and include the Humboldt Street bicycle lanes (2nd highest priority project in the Plan) and the Poplar Avenue/Delaware Street/Indian Avenue bicycle lanes and bicycle boulevard (4th highest priority project). Implementation of the bicycle infrastructure requires the removal of 214 parking spaces due to limited roadway widths.

In October 2021, Council approved the construction contract for award and authorized staff to begin some of the work, including sidewalk ramps, but not the bicycle infrastructure due to the impacts on the North Central neighborhood from the parking removal. Council directed staff to collect new parking information, evaluate potential additional parking supply options to mitigate the impacts, and to conduct additional community outreach. Staff was directed to return to the Commission and Council in February 2022 with findings from these efforts for comment and direction on the implementation of the bicycle improvements proposed in the Project.

Project Objectives
In 2020, Council adopted the City’s Bicycle Master Plan, which includes projects and programs centered on five key goals:

Connectivity; Safety and Comfort; Community; Equity; and Ridership. Since 2017, there have been 30 collisions (approximately 30% of the total number of collisions in San Mateo) involving bicyclists in the North Central neighborhood.

Of the 30, 11 collisions have occurred along the Project’s corridor (11% of all Citywide bicycle-involved collisions). This Project proposes to fill bicycle network connectivity gaps and aims to improve safety on corridors with a history of bicyclist-involved collisions. Due to the vehicle volumes and speeds on the local roadways, industry guidance indicates a separate Class II bike lane as the appropriate bicycle facility for these roads rather than shared lanes. The Project also provides east-west connectivity to areas east of US 101 via the Monte Diablo bicycle and pedestrian bridge and the 3rd Avenue overcrossing. With the bicycle infrastructure, the Project would provide an opportunity for safe and sustainable transportation options in the North Central neighborhood designed for users to reach key destinations in the City and 517 of 663

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reduce greenhouse gas emissions.

Community Outreach
Community outreach began in April 2021 with the launch of the Project webpage and the mailing of postcards to approximately 1,600 residents promoting a virtual community meeting during the design phase of the Project. To better inform residents of the parking removal, 100 street post signs were installed along the Project’s bicycle corridor. A ‘Notice of Intent’ postcard was also mailed to more than 3,000 households in early October informing residents that the Project would be considered by Council for construction.

Additionally, staff engaged with residents and created a Neighborhood Focus Group (NFG) following public comment in October 2021 and Council’s direction to proceed with the Project with a reassessment of the implementation of the bicycle infrastructure and neighborhood parking assessment. On October 21, 2021, an in-person meeting was held with the NFG to identify existing outreach channels that would be successful in engaging more residents. On October 27, 2021, staff held an in-person meeting on the Project at the King Center which was attended by approximately 50-60 residents.

Between October and December 2021, and with the assistance from the NFG, staff developed a comprehensive outreach plan to solicit feedback on the Project and on potential options for mitigating the parking loss. The outreach included the following:
Community survey on the Project and parking supply options offered online in English and Spanish, and printed in English, Spanish, and simplified Chinese from November 29, 2021 through January 7, 2022. Mailed postcards in English, Spanish and simplified Chinese to more than 3,000 households promoting the survey, schedule and location for pop-ups (total of five) held at various locations throughout the neighborhood, and dates for the Sustainability and Infrastructure Commission and Council meetings. Display booth in English and Spanish (with simplified Chinese handouts) on-site at the King Center lobby. Website updates (in English and Spanish), NextDoor posts to the North Central neighborhood, Facebook posts in English and Spanish on Home Association of North Central San Mateo page. Engagement through established neighborhood connections, including emails regarding the survey (English and Spanish) to the San Mateo High School Parent-Teacher Organization (reaching 1,692 staff, students, and parents). a. Flyers in English, Spanish and simplified Chinese distributed at key points in the neighborhood including the Safeway Center at Peninsula & S. Delaware, La Hacienda Market and surrounding businesses, Mi Rancho market, and the Community Baptist/Sturge Presbyterian Church. b. Printed polls available at Community Baptist/Sturge Presbyterian Church for parents waiting at the school bus stop.

Survey Findings
A total of 285 responses were received. More than half (52%) of respondents self-identified as living in the North Central neighborhood and nearly 75% self-identified as living in either North Central or in adjacent neighborhoods. In total, nearly 90% of respondents self-identified as San Mateo residents. Of the respondents, 22% live on Humboldt Street, and 5% live on each Grant, Delaware, and Idaho Streets. Feedback on the Project, and consideration for project implementation with parking supply options, from respondents categorized by geographic area is summarized in Table 1. 518 of 663

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Table 1. Project Feedback from Survey Respondents (285 Survey Responses) Disagree Neutral Agree
North Central
Residents
62% 38%
North Central and
Adjacent
Neighborhood
50% 50%
City of San Mateo
Respondents
46% 54%
I support the project and the
parking removal
All Respondents 43% 57%

Disagree Neutral Agree
North Central
Residents
48% 11% 41%
North Central and
Adjacent
Neighborhood
40% 12% 48%
City of San Mateo
Respondents
36% 13% 52%
I support the project if additional
parking options are
implemented
All Respondents 34% 12% 54%
Additional key findings from the survey are summarized here, and the full survey response, including written comments, is included as Attachment 2.
19% of respondents do not ride a bike, 29% report riding occasionally, and 52% report riding a bicycle for recreation or as their primary mode of transportation.
80% of respondents who do not ride bikes disagree with the implementation of the Project. 75% of respondents who ride bikes recreationally or for their primary commute mode support the Project. 90% of long-term (20+ years) North Central residents do not support the Project. 62% of residents newer to the North Central neighborhood (<5 years) support the Project. 75% of respondents agree that bicycle and pedestrian safety for all residents should be prioritized.

Updated Parking Data Collection and Analysis
As recommended to Council, staff engaged a data collection firm to conduct additional parking data collection efforts in the North Central neighborhood to gain a more comprehensive picture of the existing supply and utilization. For this effort, staff expanded the geographic scope of the collection area to include the majority of the North Central neighborhood in an area generally bounded by Peninsula Avenue, N. Amphlett Boulevard, 5th Avenue, Delaware Street, Tilton Avenue, and El Camino Real. The prior parking data collection effort focused on the Project corridors with the addition of side streets. The parking data was collected on December 14, December 16, January 8, and January 15 (two weekdays and two Saturdays). Data was collected on each date between the hours of 7 a.m. and 7 p.m., in addition to peak overnight counts at 12 a.m.

Prior to the on-street parking data collection, the collection firm assessed the roadway to determine the physical parking supply. This is determined by assessing curb space that has no parking restrictions and determining the number of 22’ parallel parking stalls that would exist. This parking supply value per block remains constant regardless of the number of vehicles parked during each collection period. The parking supply includes legal parking spaces only; the parking data collection effort counts the number of vehicles parked either in legal or illegal spaces to assess the parking demand. The occupancy per block is determined by dividing the parking demand (number of vehicles parked) by the static parking supply (number of legal parking spaces physically available).

Occupancy maps depicting average occupancy by block are included in Attachment 2. These depict “heat maps” for average parking occupancies for the morning and evening peak hours for weekdays and Saturdays, in addition to the same for the midnight overnight peak hour. The maps indicate where parking is available (green to yellow), mostly available 519 of 663

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(orange), and when the occupancies reach the 85% threshold where parking is visually “full” but there are typically 1-2 spaces available per block or where parking is at capacity (red).

Key findings from the parking occupancy study are summarized here:
73% average midnight occupancy in the neighborhood (peak parking occupancy demand) 55-60% average midnight occupancy on Poplar Avenue
80% average midnight occupancy on Humboldt Street
With the loss of 214 parking spaces in the neighborhood, residents would be required to park in the segments with availability. On Poplar Avenue, 33 vehicles were parked along the Project’s corridor during the peak demand period and would have to be absorbed within 1 block (600 feet) based on availability from the street segment with the parking removal. On Humboldt Street, the peak parking occupancy observed from Peninsula Avenue to 5th Avenue was 149 vehicles. The parking reduction on each street segment would be accommodated within two blocks (utilizing side streets and roadways adjacent to Humboldt Street, roughly 600 feet in distance).

Parking Supply Options
Through both the extensive community engagement effort and the survey feedback, the continuing demand for vehicle parking is clear with or without implementation of the bicycle improvements in the neighborhood. Residents shared feedback about crowded streets, being blocked in their driveway by parked vehicles, abandoned/inoperable vehicles parking long-term on neighborhood streets, commercial vehicles parking on-street, and lack of parking in general due to high demand and increased numbers of residents. Staff identified the following parking supply options (Table 2) to introduce to the community to help address the parking supply issues raised.

Table 2. Parking Supply Options and Considerations
Option Description Issues
Addressed Pros Cons Estimated Cost
Driveway/Corner
Red Curbs
Red curb
markings at
driveways
and corner
curb ramps to
deter illegal
parking
•Hesitancy
of parking
in
driveways
• Safety
• Would enable
citations if blocking
driveways
• May encourage use
of driveway and
garage parking
• May result in additional parking
reduction due to 5’ of red curb on
each side of driveway
• Requires additional enforcement
capacity
Varies
Driveway Apron
Parking
Residents in
single-family
or duplexes
may park
parallel to the
curb in the
driveway
apron
Daytime
and
overnight
parking
demand
• Creates up to 90
parking spaces on
Project corridors
• Could create up to
1,300 parking spaces
in the general
neighborhood area
• Utilizes existing
right-of-way
• Provides
opportunity to
reserve these spaces
for residents
returning home late
at night
• May already be practiced; increase
in available spaces may be less than
estimated if residents do not want to
block their driveways
• Available where parking is
maintained; would not directly
benefit households where parking is
proposed to be removed
$15,000
Shared Parking
Lots
Leverage
existing
parking
available in
the
neighborhood
Overnight
parking
demand
• May create up to
250 additional
parking spaces
• Utilizes existing
parking spaces that
are vacant overnight
• SMPD is not able to enforce parking
on private property
• Safety and security concerns for
residents when parking and walking
• Not directly adjacent to homes
TBD; may
require leases
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Option Description Issues
Addressed Pros Cons Estimated Cost
for overnight
use.
• Could consider
reserving this option
for small business
vehicles/oversized
vehicles
• Vehicles may not move at
designated times in the morning;
would require towing by property
owner
• Agreements would be for fixed
terms; may not be a long-term option
Residential
Parking Permit
Program (RPPP)
Implement
RPPP zone
either with
existing policy
(modified) or
through new
parking
restrictions
with City
Manager
approval
• Overall
parking
demand
on-street
• Long-
term
vehicle
storage
issues
• Existing policy limits
to one vehicle per
licensed driver.
Prioritizes on-street
parking for resident
use
• May reduce on-
street parking
demand from non-
residents
• Current policy
includes flexibility for
program days/hours
• 24/7 permit parking may have the
effect of limiting use of public streets
• Current policy requires a parking
generator; potentially not met here
• Enforcement needs
• May not address parking demand
issues if primary issue is resident
vehicles
Approx.
$100,000 and
additional staff
for
implementation
plus ongoing
costs for
enforcement,
permits, and
program
management
As previously noted, the community survey included information about the potential parking supply options to gauge resident feedback for each. To evaluate parking options staff considered responses from North Central residents only given the parking options are proposed for that neighborhood. Consideration for the potential parking supply options is summarized in Table 3.

Table 3. Parking Supply Options (North Central Respondents) Parking Option Would Benefit Possibly Benefit No Benefit Extended Red Curbs 31% 19% 49%
Driveway Parking 38% 20% 42%
Parking Lot Sharing 37% 37% 27%
Residential Permit Parking Program 40% 27% 34%
Other Options and Considerations
Accessible Parking Spaces
During the community engagement effort, we heard the need for accessible parking options for those who need them. In response, staff proposes considering the provision of accessible parking spaces (free of charge) upon request through the City’s Residential On-Street Accessible Parking Program. Under this program, accessible on-street parking may be located adjacent to American with Disabilities Act (ADA) compliant curb ramps. Further, staff proposes to coordinate with Parks and Recreation staff to evaluate how better outreach and access to the senior Get Around! program may benefit those in the neighborhood.

Overnight Parking in the Bicycle Lanes
Staff considered the option to allow residents to park on street on the Project corridors overnight, utilizing the hours with lower bicycle and vehicle volumes to offset the peak parking demand hours. In evaluating this option, staff considered the following.
The vehicles would park adjacent to the curb where the bike lane is striped, but since the bike lane is narrower than a parking space (5 feet as compared to 8 feet), a parked vehicle would partially block the travel lane as well.

This may result in safety issues for motorists driving at night, who would need to utilize part of the oncoming traffic lane to pass a parked car, or may not realize in time and cause a collision. 521 of 663

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To function properly, parked vehicles utilizing the bike lane overnight must move by daylight. If a car remains parked in the bike lane, bicyclists would not expect an object in their way and may hit the car, or may veer into the vehicle travel lane to pass, causing a safety issue.
Clearing parked vehicles from the bike lanes in the morning would require significant enforcement and towing.

Neighborhood Circulation Assessment
Staff received requests to consider one-way roadways in the North Central neighborhood. Staff conducted a high-level evaluation of other roadways in the neighborhood and found that one-way streets would not accommodate bike lanes without parking removal. Further, one-way configurations may have other circulation impacts such as increased emergency response times and reduced neighborhood access for residents. However, staff could initiate a broader circulation study for the neighborhood to determine if circulation changes are feasible or if other circulation improvements may enhance the current conditions in the neighborhood.

Sustainability and Infrastructure Commission Feedback
Staff brought a Project update to the Commission on February 9, 2022. At the meeting, staff provided an overview of the information in this report, and requested Commission feedback on specific items. The feedback received from Commissioners is summarized below.
Parking Supply Options. Commissioners generally supported all parking supply options, with emphasis on red curb, driveway apron parking, and striping parking space delineators on street. Commissioners supported consideration of RPPP and evaluating shared parking lot arrangements as longer-term implementation options. Other Programs and Considerations. Commissioners supported making the on-street accessible parking space and Get Around! program information more readily available to residents. Commissioners did not support overnight vehicle parking in the bicycle lane due to safety concerns. Neighborhood Circulation Assessment. Based on the information provided, Commissioners did not recommend that staff consider further assessment of neighborhood circulation to identify different bike lane route alternatives.
Implementation of Bicycle Improvements. Commissioners unanimously expressed support for the implementation of the bicycle improvements as designed. One Commissioner expressed a desire for parking options to be available to residents at the time of the bicycle improvement construction.

Further, based upon public comment received about a preference to improve pedestrian safety in lieu of bike lanes, one Commissioner expressed interest in staff evaluating potential additional pedestrian safety improvements on Poplar Avenue.

Summary and Recommendation
Staff is requesting input and final direction from Council regarding implementation of the Project and its associated bike lanes and potential support programs. The Project addresses bike and pedestrian safety concerns and meets important environmental objectives established by the City. Based on the comprehensive parking analysis, parking supply in the neighborhood is limited but the capacity exists to absorb the loss of parking associated with the implementation of the bike lanes. It is important to acknowledge, however, that parking would be accommodated on side streets and within one to two blocks of the Project corridors.

The additional parking supply options have the potential to mitigate some of the impacts associated with the Project and help address on-going parking concerns raised by residents. While some new parking supply options would be available in the near term (e.g., driveway apron parking can be implemented promptly), some may require months to develop and would be implemented after the parking removal due to the Project’s construction schedule.

The community survey findings indicate mixed support for the implementation of the bike lanes. With the implementation of additional parking supply options, 41% of North Central residents and 52% of City residents who responded to the survey support the Project. While the proposed parking removal will impact some residents more directly and support for the Project is mixed, staff believes that the parking loss can be absorbed within the community and would be further offset 522 of 663

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by the program options recommended.

The Commission also expressed interest in pursuing implementation of an RPPP zone and shared parking lot agreements.

Specific considerations and staff recommendations for each of these programs is presented below. RPPP. Under the currently adopted RPPP policy, an approved, non-residential parking generator (e.g., business, transit, school) must be present to support implementation of a residential permit zone; residential parking is not an approved parking generator. To implement this RPPP option, staff would first need to work on updating the existing policy or to develop a separate parking permit program for the neighborhood. Further, if an RPPP is implemented, it is not clear how many vehicles currently parking on-street would be precluded from parking or the overall benefit an RPPP would have on increasing parking supply. If the current vehicles utilizing on-street parking belong to residents, an RPPP program could result in limited improvement to the overall parking supply in the neighborhood. Given the uncertain benefits, staff does not recommend pursuing an RPPP. Shared Parking Lot Agreements. Utilizing existing parking lots that are vacant during overnight hours has the potential to provide a substantial amount of parking for resident use during peak demand hours. Because the Police Department is precluded from enforcing parking restrictions on private property, any enforcement would be the responsibility of the property owner. Property owners willing to enter into shared agreements may require some form of compensation. While negotiating shared use agreements with property owners may be a longer- term option, in the near-term staff can work with the Police Department and Parks and Recreation Department to evaluate creation of a shared parking lot at the Martin Luther King Jr. Community Center. While not immediately adjacent to areas where parking will be lost, this would provide approximately 35 parking spaces for overnight use in the neighborhood. Staff recommends pursuing shared parking lot agreements and identifying necessary funding to support this option.

Based on the information presented herein, staff recommends the implementation of the Project as designed with the following additional support programs:
Red curb for driveways and corner curb ramps where requested, Education regarding driveway apron parking,
Evaluation of neighborhood interest in striped parking spaces on-street, Implementation of on-street accessible parking spaces where requested, Evaluation of shared parking options, including overnight parking at the Martin Luther King, Jr. Community Center, Additional Get Around! Program outreach, and
Evaluate installation of additional pedestrian crosswalks and flashing beacons along Project corridor.

Next Steps
Following this meeting, staff will provide the Notice to Proceed to the contractor to proceed with paving and striping activities consistent with Council decision regarding implementation of the bike lanes. Concurrently, if directed to do so by City Council, staff will implement the support programs, beginning with education and outreach for driveway apron parking and the option to install red curb and on-street accessible parking spaces. Staff will also proceed with evaluation of other program options based on City Council direction. If directed by Council, staff will evaluate potential additional pedestrian safety improvements on Poplar Avenue, which would be address separately from the Project and be implemented in conjunction with other Public Works efforts, as appropriate.

BUDGET IMPACT:

There is no budget impact associated with receiving this project update. Funds in the amount of $1,000,000 from the Citywide Street Rehabilitation Package 2 Project and $900,000 from the CDBG Project will be used to fund the 2020-21 Community Development Block Grant Project.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, 523 of 663

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maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Cross-Sections for Existing and Proposed Roadway Design Att 2 – Parking Peak Occupancy Heat Maps
Att 3 - Community Survey Analysis
Att 4 - Public Comment

STAFF CONTACT
Sue-Ellen Atkinson, Principal Transportation Planner
[email protected]
(650) 522-7288
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Figure 1. Existing Roadway Configuration

Figure 2. Proposed Roadway Configuration with Bicycle Lanes

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1 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project -
Community Poll
January 25, 2022, 2:22 PM
Contents
i. Summary of registered responses 2
Topic Registration Type: Registration required
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Summary Of Registered Responses
Topic Registration Type: Registration required
As of January 25, 2022, 2:22 PM, this forum had: Topic Start Topic End Attendees: 535 November 29, 2021, 1:04 PM January 8, 2022, 12:00 AM Registered Responses: 266
Hours of Public Comment: 14.6
QUESTION 1
Where do you live?
% Count
I live in North Central neighborhood of San Mateo

51.1% 136
I live in a San Mateo neighborhood adjacent to
North Central in San Mateo

22.9% 61
I live in San Mateo, but not adjacent to or in the
North Central neighborhood

13.9% 37
I live outside of San Mateo

12.0% 32
QUESTION 2
What is the name of the street that you live on?
Answered 196
Skipped 70
5th antonio ave avenue bellevue claremont dartmouth delaware diablo dr e eldorado eleanor elm fremont grant highland humboldt idaho indian inez magnolia mateo monte n norfolk north peninsula place poplar s san santa south st street tilton w way williams
2 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 531 of 663
QUESTION 3
Please consider the parking options below and tell us if you feel it would benefit the neighborhood, possibly benefit the neighborhood, or will not benefit the neighborhood.

Extended Red Curbs: New red curbs painted on both sides of North Central driveways to stop vehicles from blocking driveways. City would provide curb painting service to residents at no cost. % Count
Would Benefit

33.2% 65
Possible Benefit

27.0% 53
No Benefit

39.8% 78
Driveway Parking: North Central residents who live in single-family homes or duplexes could park their vehicles in front of their own driveway entrance.
% Count
Would Benefit

50.0% 98
Possible Benefit

18.4% 36
No Benefit

31.6% 62
QUESTION 4
Please tell us more about your thoughts on these options.

Answered 130
Skipped 136
all also bike block car cars curbs do don driveway driveways from front help humboldt lane lanes live more need neighborhood one options out own park parking people poplar red residents s so space spaces street streets t they who QUESTION 5
3 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 532 of 663
Staff is also proposing options that would require further input from the neighborhood and would take time and additional resources to implement. Tell us if you feel they would benefit the neighborhood, possibly benefit the neighborhood, or will not benefit the neighborhood.

Parking Lot Sharing: City would work with North Central schools, businesses, and developers to allow for the overnight use of existing private parking lots by North Central residents. The Parking Lot Sharing program would be free and may or may not require proof of residency.
% Count
Would Benefit

41.8% 82
Possible Benefit

36.2% 71
No Benefit

21.9% 43
North Central Residential Permit Parking Program: Create a parking permit program where only North Central residents could park in the neighborhood for extended periods (e.g., more than 2 hours). The parking permit program could be effective either in the daytime only (e.g., 8 a.m. to 6 p.m.) or all day (including overnight), and the details would be determined based on neighborhood input. Parking on the street would require a permit and registration with the City, including proof of residency (e.g., utility bill). Each licensed driver would be eligible for one permit. At this time, there is no cost for residential parking permits in the City. % Count
Would Benefit

43.4% 85
Possible Benefit

30.1% 59
No Benefit

26.5% 52
QUESTION 6
Please tell us more about your thoughts on these options.

Answered 133
Skipped 133
all also bike car cars central do don free from help home like lot lots may more need neighborhood north one only park parking people permit permits program residential residents s sharing so spaces street t they use 4 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 533 of 663
vehicles who
QUESTION 7
What type of bicycle rider are you?
% Count
It is my primary mode of transportation

24.2% 64
I ride my bicycle for recreation, it is not my main
vehicle

39.4% 104
I ride a bicycle occasionally

32.2% 85
I do not ride a bicycle

22.0% 58
QUESTION 8
Please rate the following statements on a scale from 1 – 7, with 1 being strongly disagree, 4 being neutral, and 7 being strongly agree.

I support the North Central Bike Lanes project and the removal of parking to build it. % Count
1 Strongly Disagree

36.4% 96
2 Disagree

3.4% 9
3 Somewhat Disagree

2.7% 7
5 Somewhat Agree

3.0% 8
6 Agree

8.7% 23
7 Strongly Agree

45.8% 121
I support the North Central Bike Lanes project if additional parking options are implemented. 5 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 534 of 663
% Count
1 Strongly Disagree

23.5% 62
2 Disagree

7.6% 20
3 Somewhat Disagree

2.7% 7
4 Neutral

12.5% 33
5 Somewhat Agree

12.1% 32
6 Agree

13.3% 35
7 Strongly Agree

28.4% 75
I don’t support the North Central Bike Lanes project because it takes away parking. % Count
1 Strongly Disagree

51.1% 135
2 Disagree

8.7% 23
3 Somewhat Disagree

1.5% 4
4 Neutral

1.9% 5
5 Somewhat Agree

2.7% 7
6 Agree

3.4% 9
7 Strongly Agree

30.7% 81
I feel San Mateo should prioritize biking and walking safety for school-age children. % Count
1 Strongly Disagree

7.6% 20
6 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 535 of 663
% Count
2 Disagree

2.3% 6
3 Somewhat Disagree

3.0% 8
4 Neutral

12.5% 33
5 Somewhat Agree

7.6% 20
6 Agree

9.5% 25
7 Strongly Agree

57.6% 152
I feel San Mateo should prioritize biking and walking safety for everyone. % Count
1 Strongly Disagree

9.8% 26
2 Disagree

1.5% 4
3 Somewhat Disagree

4.2% 11
4 Neutral

9.1% 24
5 Somewhat Agree

4.9% 13
6 Agree

12.5% 33
7 Strongly Agree

58.0% 153
I am pleased to know that San Mateo adopted a Bicycle Master Plan in 2020. % Count
1 Strongly Disagree

15.5% 41
2 Disagree

4.2% 11
7 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 536 of 663
% Count
3 Somewhat Disagree

2.7% 7
4 Neutral

12.5% 33
5 Somewhat Agree

3.8% 10
6 Agree

9.5% 25
7 Strongly Agree

51.9% 137
QUESTION 9
How do you typically get to your destinations? Please select all that apply. % Count
My personal vehicle

79.2% 209
My work vehicle

3.8% 10
On-demand car service such as Uber or Lift

12.1% 32
The bus or train

35.2% 93
I walk whenever possible

53.4% 141
I bike whenever possible

47.0% 124
Other

4.9% 13
QUESTION 10
What are the ages of the people in your household who regularly ride bikes or walk/run or scoot/skateboard? Please select all that apply.
8 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 537 of 663
% Count
Elementary school students and younger

28.8% 76
Middle school students

6.8% 18
High school students

6.4% 17
18 – 24 years

3.8% 10
25 – 64 years

66.3% 175
65 and older

9.8% 26
Not Applicable

19.7% 52
QUESTION 11
Is there anything else you would like to tell us about the North Central Bike Lanes project? Answered 162
Skipped 104
all also bike car cars central do from humboldt lane lanes make mateo more need neighborhood north only other out parking people poplar project residents s safe safety san school so spaces street streets t than they traffic was who
QUESTION 12
The following questions are optional and will only be used to ensure we have a representative sample and help us improve our surveys and outreach in the future.

How long have you lived in San Mateo?
9 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 538 of 663
% Count
Less than a year

6.6% 17
Less than five years

17.0% 44
Five to twenty years

40.5% 105
More than twenty years

26.3% 68
I do not live in San Mateo

9.7% 25
QUESTION 13
Do you, or someone in your household, have a disability? % Count
Yes

16.3% 42
No

83.7% 216
QUESTION 14
Are you a parent or a student attending a school in North Central? % Count
Student

2.4% 6
Parent of Student

17.7% 45
Not Applicable

79.9% 203
QUESTION 15
10 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 539 of 663
If you translated this survey into a different language other than English or Spanish, what language did you select?
Answered 15
Skipped 251
chinese mandarin n na
QUESTION 16
Which of the following best describes your racial or ethnic background? Please select all that apply. % Count
Asian or Asian American

22.5% 53
Black or African American

0.8% 2
Hispanic or Latino/Latina/Latinx

5.9% 14
Indigenous or American Indian or Native American
or Alaskan Native

0.8% 2
Native Hawaiian or Pacific Islander

0.8% 2
Caucasian

57.2% 135
Other

11.9% 28
11 | www.opentownhall.com/11395 Created with OpenGov | January 25, 2022, 2:22 PM North Central Bike Lanes Project - Community Poll
The North Central Bike Lanes project seeks to improve bicycle safety in the neighborhood, but will result in the loss of 214 parking spaces. Do you support the project if parking options could address lost parking? Does this project meet your vision for the neighborhood now and into the future? 540 of 663
541 of 663
1 | www.opentownhall.com/11397 Created with OpenGov | January 25, 2022, 2:55 PM NC Bike Lanes Project - Community Poll
- Online Spanish Responses Only
January 25, 2022, 2:55 PM
Contents
i. Summary of responses 2
ii. Survey questions 8
iii. Individual responses 11
542 of 663
Summary Of Responses
As of January 25, 2022, 2:55 PM, this forum had: Topic Start Topic End Attendees: 22 November 29, 2021, 1:05 PM January 8, 2022, 12:00 AM Responses: 3
Minutes of Public Comment: 9
QUESTION 1
¿Dónde vive?
% Count
Vivo en el vecindario North Central de San Mateo.
100.0% 3
QUESTION 2
¿Cuál es el nombre de la calle en la que vive?
Answered 3
Skipped 0
humboldt n st
QUESTION 3
Por favor, evalúe las opciones de estacionamiento a continuación y díganos si piensa que beneficiarían al vecindario, que posiblemente lo beneficiarían o que no lo beneficiarían.

Bordillos rojos extendidos: Nuevos bordillos rojos pintados a ambos lados de las calzadas de North Central para evitar que los vehículos bloqueen la calzada. La ciudad brindaría el servicio de pintura de bordillos a los residentes, sin costo.
% Count
No beneficiarían
100.0% 3
2 | www.opentownhall.com/11397 Created with OpenGov | January 25, 2022, 2:55 PM NC Bike Lanes Project - Community Poll - Online Spanish Responses Only El proyecto de carriles para bicicletas en North Central busca mejorar la seguridad de los ciclistas y peatones, pero habrá 214 espacios de estacionamiento menos. ¿Este proyecto representa su visión del vecindario North Central? 543 of 663
Estacionamiento sobre la calzada: Los residentes de North Central que viven en viviendas unifamiliares o en dúplex podrían estacionar sus vehículos frente a su propia entrada a la calzada. % Count
Posiblemente beneficiarían

33.3% 1
No beneficiarían

66.7% 2
QUESTION 4
Por favor, cuéntenos más sobre sus puntos de vista con respecto a estas opciones.

Answered 1
Skipped 2
los
QUESTION 5
El personal también está proponiendo opciones que requerirían más comentarios del vecindario y que necesitarían tiempo y recursos adicionales, para su implementación. Por favor, evalúe las opciones de estacionamiento
Estacionamiento compartido: La ciudad trabajaría con las escuelas, las empresas y los desarrolladores de North Central para permitir que los residentes de North Central usen estacionamientos privados existentes durante la noche. El programa de estacionamiento compartido no tendría ningún cargo y podría o no requerir prueba de residencia.
% Count
No beneficiarían
100.0% 3
Programa de permiso de estacionamiento residencial en North Central: Crear un programa de permiso de estacionamiento, según el cual solo los residentes de North Central podrían estacionar en el vecindario durante períodos prolongados (por ejemplo, más de dos horas). El programa de permiso de estacionamiento podría tener vigor durante el día únicamente (por ejemplo, de 8 a. m. a 6 p. m.) o durante las 24 horas (incluso durante toda la noche); los detalles se determinarían según los comentarios del vecindario. El estacionamiento en la calle requeriría un permiso y el registro en la ciudad, incluso una prueba de residencia (por ejemplo, una factura de servicio). Cada conductor con licencia sería elegible para obtener un permiso. En este momento, los permisos de estacionamiento residencial en la ciudad no tienen costo. 3 | www.opentownhall.com/11397 Created with OpenGov | January 25, 2022, 2:55 PM NC Bike Lanes Project - Community Poll - Online Spanish Responses Only El proyecto de carriles para bicicletas en North Central busca mejorar la seguridad de los ciclistas y peatones, pero habrá 214 espacios de estacionamiento menos. ¿Este proyecto representa su visión del vecindario North Central? 544 of 663
% Count
No beneficiarían
100.0% 3
QUESTION 6
Por favor, cuéntenos más sobre sus puntos de vista con respecto a estas opciones.

Answered 2
Skipped 1
las se si una
QUESTION 7
¿Qué tipo de ciclista es usted?
% Count
Uso la bicicleta como actividad recreativa, no es mi
vehículo principal.

33.3% 1
No uso bicicleta.

66.7% 2
QUESTION 8
Por favor, califique las siguientes afirmaciones en una escala del 1 al 7, en la que 1 sea con la que más está en desacuerdo, 4, neutral, y 7, con la que más está de acuerdo:

Estoy de acuerdo con el proyecto de carriles para bicicletas en North Central y la remoción de espacios de estacionamiento para construirlos.
% Count
1 Muy en desacuerdo
100.0% 3
Estoy de acuerdo con el proyecto de carriles para bicicletas en North Central si se implementan las opciones de estacionamiento adicional.
4 | www.opentownhall.com/11397 Created with OpenGov | January 25, 2022, 2:55 PM NC Bike Lanes Project - Community Poll - Online Spanish Responses Only El proyecto de carriles para bicicletas en North Central busca mejorar la seguridad de los ciclistas y peatones, pero habrá 214 espacios de estacionamiento menos. ¿Este proyecto representa su visión del vecindario North Central? 545 of 663
% Count
1 Muy en desacuerdo

66.7% 2
2 En desacuerdo

33.3% 1
No estoy de acuerdo con el proyecto de carriles para bicicletas en North Central porque se sacan espacios de estacionamiento.
% Count
1 Muy en desacuerdo

66.7% 2
7 Muy de acuerdo

33.3% 1
Considero que San Mateo debería priorizar la seguridad de los ciclistas y los peatones en edad escolar. % Count
4 Neutral

66.7% 2
6 De acuerdo

33.3% 1
Considero que San Mateo debería priorizar la seguridad de todos los ciclistas y peatones. % Count
4 Neutral
100.0% 3
Me alegra saber que San Mateo haya adoptado un Plan Integral para Bicicletas en 2020. % Count
1 Muy en desacuerdo

66.7% 2
4 Neutral

33.3% 1
QUESTION 9
¿Cómo llega a sus lugares de destino normalmente? Por favor, seleccione todas las respuestas que correspondan.
5 | www.opentownhall.com/11397 Created with OpenGov | January 25, 2022, 2:55 PM NC Bike Lanes Project - Community Poll - Online Spanish Responses Only El proyecto de carriles para bicicletas en North Central busca mejorar la seguridad de los ciclistas y peatones, pero habrá 214 espacios de estacionamiento menos. ¿Este proyecto representa su visión del vecindario North Central? 546 of 663
% Count
En mi vehículo personal.
100.0% 3
QUESTION 10
¿Qué edad tienen las personas en su hogar que suelen usar bicicleta, caminar o correr, o usar monopatín o patineta? Por favor, seleccione todas las respuestas que correspondan. % Count
Estudiantes de escuela primaria o menores.

33.3% 1
Estudiantes de escuela media.

33.3% 1
No aplica

66.7% 2
QUESTION 11
¿Tiene algo más para contarnos sobre el proyecto de carriles para bicicletas en North Central? Answered 2
Skipped 1
acuerdo ciclistas con de estoy los para
QUESTION 12
Las siguientes preguntas solo se usarán para asegurarnos de que contemos con una muestra representativa y para ayudarnos a mejorar las encuestas y el alcance, en el futuro. No tiene la obligación de responderlas. ¿Hace cuánto vive en San Mateo?
% Count
De cinco a veinte años

33.3% 1
6 | www.opentownhall.com/11397 Created with OpenGov | January 25, 2022, 2:55 PM NC Bike Lanes Project - Community Poll - Online Spanish Responses Only El proyecto de carriles para bicicletas en North Central busca mejorar la seguridad de los ciclistas y peatones, pero habrá 214 espacios de estacionamiento menos. ¿Este proyecto representa su visión del vecindario North Central? 547 of 663
% Count
Más de veinte años

66.7% 2
QUESTION 13
¿Tiene usted o alguien de su grupo familiar una discapacidad? % Count
No
100.0% 3
QUESTION 14
¿Es usted estudiante o es padre o madre de un estudiante que asiste a una escuela en North Central? % Count
Padre o madre de un estudiante
100.0% 3
QUESTION 15
Si usted tradujo esta encuesta a un idioma distinto al inglés o el español, ¿qué idioma eligió? No response
QUESTION 16
¿Cuál de las siguientes opciones describe mejor su raza o etnia? Por favor, seleccione todas las respuestas que correspondan.
% Count
Hispano o latino
100.0% 3
7 | www.opentownhall.com/11397 Created with OpenGov | January 25, 2022, 2:55 PM NC Bike Lanes Project - Community Poll - Online Spanish Responses Only El proyecto de carriles para bicicletas en North Central busca mejorar la seguridad de los ciclistas y peatones, pero habrá 214 espacios de estacionamiento menos. ¿Este proyecto representa su visión del vecindario North Central? 548 of 663
CDBG North Central Survey Written Responses

Please tell us more about your thoughts on these options [extended red curbs and driveway parking].

Los residentes que vivimos en north central San Mateo nos afectarÃ¡ si remueven los estacionamientos!!
I have a kid and we ride bikes so it need to be safe so we definitely need a bike lane We need bike lanes. It is a hazard to ride on the street. Without changes like this we wonâ€™t be able to realize benefits of alternate transportation that better air quality.

There seems to be absolutely no plan for replacement or alternatives for more than 200 parking spaces. This is a facet of this plan that should be completed and approved before moving ahead with any changes. We saw the bicycle coalitions push through lane reductions in So. Cal only to have millions spent to reverse the process after lawsuits were filed as the appropriate solutions were not constructed, I fear the same might happen here.

Driveway parking would help more than red curbs.

But in a broader sense this project should run down Delaware Street and not Humboldt. For one it would remove slightly less parking. There are long term data showing that Delaware street is as dangerous for cyclists as Humboldt. And also cyclists want to continue to ride on consistent bike paths throughout the city and beyond, not a fragmented system that does not connect to anything.

Delaware Street has extensive cycling infrastructure in place and connects with many locations in San Mateo that are desirable including SamTrans and Caltrain, downtown, San Mateo High (entrance, not two blocks away as in Humboldt), Hayward Park developments, Bay Meadows/Hillsdale, and points south. Running down Humboldt is isolated and achieves none of these.

Parking is challenging on E Bellevue because apartment complexes do NOT provide spaces and/or charge high fees for a space. I can not park in front of my house now. Everyone near poplar (gardening business who parks their trucks on Poplar) will now use up our spaces and the apartments as well.

The second one is inconvenient. The first one will be helpful.

My driveway is regularly partially blocked (I live across the street from the King Center field), and it makes it difficult for me to safely enter and exit. I would definitely appreciate the red curbs to help with that. I also don't see a con to allowing residents to park in front of their own driveways. I only see a reduction in parking congestion which is definitely helpful.

I think that bike and pedestrian safety should be a priority over parking. It seems like we are valuing a place to put a car over peopleâ€™s lives.

One driver selfishly takes up entire space so nobody else can park. Maybe paint for two cars? 549 of 663
I live one block north of Popular and am totally against any new bike lanes in the area for two reasons.

First, the recently completed bike lane(s) along North San Mateo drive have already caused the loss of some parking spaces causing more parking on Bellevue by people who don't live on Bellevue. We already have what I call "Incursion Parking" on Bellevue and Ellsworth Court by people who live on Popular and Ellsworth south of Popular. They park on our street and in the court causing those of us living there to seek parking elsewhere, sometimes as far as two blocks from our houses.

Second, I am on North San Mateo Drive every day while driving or walking and I don't think the City is getting it's "monies worth"! The bike lanes are not exactly filled with bikes. How may millions did the city spend creating that project. You are spending our money, not yours. There are many more new projects worth investing in that will benefit your citizens.

One last thought. Why don't you consider neighborhood parking permits. I would be more than happy to pay for that permit every year up to $100 to guarantee parking in front of my house. I would benefit and so would the city by providing additional revenue to the city.

The red curb makes it even harder to find a parking spot.

We already park in front of our driveways if necessary. The problem is the 300 block of Highland is all apartments with inadequate parking for all of the residents. Many of those people park on Poplar and if you take that away then they will be forced to take up our parking on the 400 block of Highland which is all single family housing. If you take away Poplar parking, then you should institute permit parking only. Better yet, and this comes from a long-long time cyclist, DO NOT REMOVE PARKING ON POPLAR FOR BIKE LANES THAT ARE NOT NEEDED NOR WANTED.

I live on the North side of Highland at Poplar. We already have major parking issues with people living on Poplar Ave as well as people living on the south side of Poplar Ave parking on our block. Although a good idea, painting red curbs will take away even more valuable and limited parking space.

Here's the problem with Poplar near El Camino. We've lived here for almost 25 years. Traffic on Poplar has gotten more busy and crowded, especially during "rush hour". People flying up Poplar like it's a speedway makes it very dangerous to pull out from the side streets onto Poplar. It's even more dangerous for pedestrians trying to cross Poplar from Highland (an unprotected "intersection" that is a disaster waiting to happen). For some reason, Highland Ave has become a thoroughfare for both speed racers and pedestrians. Now the city wants to bring bikes into the mix and crowd up our parking even more. Making it harder to see pulling out of our driveways and side streets. Also - there are no public parking lots near Poplar between San Mateo Drive and El Camino. Our neighborhoods would prefer more stops signs/pedestrian crossings (especially at Poplar/Highland) and speed humps for the safety of our pets, children and elderly than a freeway for bikes which will add to traffic and parking congestion.

Plus - why would any sane person encourage bike riders to cross El Camino at Poplar? That intersection is insane with the angle that West Poplar exits onto El Camino confusing Poplar cross traffic. We have enough accidents there without adding bikes to the mix.

We only have one vehicle and a short driveway that will not accommodate our car. We often times have to block our driveway in order to park on our block. With that said, it is the multi-family dwellings on Poplar and Bellevue that are already sharing our block and you will now be removing the spaces on Poplar where there is already a pre-existing problem.

We can already park in front of our own driveway. This is not a change or new. 550 of 663
Parking in front of ones own driveway is already taking place in my neighborhood due to lack of parking. These options are not going to ease the impact of losing 219 parking spaces.

We need safe routes to school- Yes

Protected bike lanes on North Humboldt - Yes

Speed bumps and speed enforcement on Humboldt -Yes
I think there are plenty of parking options already enough such that if you did remove that parking everyone would still have a place to park, but some ppl might have to walk 3 mins to the building rather than ~1 min. So I think that trade off for good bike lanes is totally worth it I park in front of my driveway now when I canâ€™t find parking like most of us so I donâ€™t see how supposedly â€œallowingâ€ us to do something we are doing now because there is no parking now.

Red curbs could make a bigger problem by taking away more parking spaces but of people could legally block their driveway then it would cause less stress.

This is already the norm everywhere. I don't see why this a question. It is the residents right to block their own driveway (but they are not entitled to the space to do it if extends beyond the curb cut).

Painting red would be very helpful, but there is already virtually zero enforcement of any parking regulations already except for street cleaning
i never have problems parking near my house. if you paint the curbs next to driveways red, that would make it difficult for many people to park in front of their driveway.

The property in from of your drive way should be open to parking as long as itâ€™s your vehicle or approved by you.

People already do not pay attention to the red zones so it is unclear whether extending the red zones would help at all.

We don't need paint on our curbs, we need our sidewalks maintained and overall street improvement.

Driveway parking and parking in front of driveway are already being used. Currently, street parking is very difficult to find due to all the apartments and multiple unit buildings in the neighborhood.

Neither of these parking options will help add parking because people already park/block their own driveways and adding red paint will take away more parking!! These are horrible ideas thought up by people who do not live in our neighborhood.
a) This survey fails to address existing parking violations and issues never enforced. Examples include no red-striping at intersections with limited visibility such as North Grant and Monte Diablo. When standard street corner red-striping is done, that will further reduce existing parking spaces (until the basic parking control measures are implemented and enforced, no 'parking study' should be completed. Only then, can parking analyses reflect real world situations. The residents have received no summary of prior studies. b) The City has not yet striped individual parking stalls, even adjacent to MLK park. If done, enforcement must follow, including for oversized, overweight commercial vehicles stored on public streets (see bracket comments in section (a)). c) Without proven City parking enforcement, any parking control measures would be worthless. Current City parking 'enforcement' on street cleaning days is a farce/worthless. A contracted company allows vehicles never moved to remain, even with license plates expired more than two years. No towing occurs. One owner of multiple unmoved vehicles just speaks to the 'enforcer' and no ticket is issued, possible graft? (see 551 of 663
bracket comments in section (a)) d) Driveway blocking parking is just going to encourage violators to block other's driveways.

I am a resident of Woodlake. I purchased the condo I reside in. Parking in and around Woodlake if very difficult. Each owner is only allowed one designated parking spot. The Apartments East of Woodlake have very limited parking spaces for their rental units. Many of the residents who can't find parking, go into the Woodlake property to park their vehicles. By removing street parking, this will only exacerbate the parking problems that already exsist.

Fine. But also allow a widening of the driveway/curb cut for the home owners to get their car off the street entirely. Currently there is red tap on extending an existing curb. 10â€™ min for single car garage is only for new construction but should allow for existing curb cuts to be altered.

Whatâ€™s the point of red curbs if I canâ€™t park on my side of Humboldt anyway? We already must ask guests to park across our driveway under the present conditions. Removing more parking spaces would only make things worse. Should we do what the neighbor across Humboldt has done: pave or brick over the front lawn? Poor carbon management!
I do not want to have to park in front of my driveway, nor do I want red paint, or any other color in front of my house.

Streets seem wide enough to install protected bike lane on the inside next to the curb, leaving parking in the street.

We bike to pur children's school everyday and it is hard to cross street when you can't see.

Supposedly you aren't able to park commercial vehicles on the street but there are many vehicles over 7' tall on street daily.

Driveway parking: This would be unsightly (ugly) and not an appropriate use of a driveway. People would also take this as a pass to just randomly park wherever or pull up on the curb or planting strip (which already, unfortunately, happens). We want to continue to beautify the neighborhood and make it a pleasant place to live, and this would be a step in the wrong direction.

Allowing residents to block driveways would be unattractive, block visibility in to driveways, and create issues with ingress / egress for multi-family households. If this rule is changed, it should be implemented citywide and should not single out North Central.

We have no parking already and my husband with his bad hip has to walk 2 blocks to our house sometimes. Downtown nonresident, day labor, contractor vehicle parking, and park and ride issues take up most of the parking on our street. Cyclists actually represent a very tiny portion of the work and commute happening on our streets. Cyclists are about 1 percent of the traffic here. It would be a better option to put up signage that the cyclists have a right to the entire lane.

First, If accurate surveys were actually compiled, which I know they were not, you would know cyclists generally are not traveling east to west (or vise-versa). They generally travel north to south(vise versa).

Extending redzones to stop people from parking in front of driveways will not stop... I recommend hanging around the neighborhood and paying closer attention.. people do whatever they want to do and dont care if they block someones driveway.

Furthermore, blocking driveways is a safety issue... what if there is an emergency? There is a reason parking in someones driveway is illegal. Look it up.

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Please tell us more about your thoughts on these options [Parking lot sharing and North Central Residential Parking Permit Program].

Muchas personas que trabajamos por las noches donde estacionarÃamos los carro si supuestamente se le pide permiso a las escuelas para estacionarse, Yo no vivo cercas de una escuela!!! We need a lane to safely ride our bikes
Again, no actual solution to the loss of 200+ parking spots. This is a serious deficit of this plan and i would not be surprised if these non-solutions don't result in a lawsuit and reversal of the lane changes. Where are the EIR's and other requisite studies? Please study the Playa del Rey situation in Los Angeles on the streets Vista del Mar, Culver, and Pershing - all reversed owing to poor planning as we see here.

Strongly support both these options.

We could use a parking permit program anyway as the baseline case without removal of parking there are people who store multiple cars on the street and prevent others from being able to park there.

How would permit parking work if we are all residents in the neighborhood now and struggle with parking. 2 hour will not work because I work from home and my car is outside for extended periods of time. How does it work if we have guests over. Seems like so much trouble for a bike lane on such a busy street. Bike accidents are bound to happen.

I think it is very reasonable.

I am 100% in favor of both of these! Construction vehicles often park in front of my home for multiple days in a row. I would prefer them to be registered, utilize the free parking garage opportunities, etc.

I also think it is completely fair to limit parking by issuing permits. It works well in other urban areas.

I think the permit system is a great option. I also would be a proponent of completely removing parking from all of poplar ave on both sides.

Too scared to leave my car away from my house. Some cars don't move much.

Didn't read all the options before I commented above. Parking permits - sign me up. Then all the city has to do is enforce the permits and collect fines. WIN-WIN for all.

There has been lot sharing with King Center sometimes people abuse the situation. Permits make it difficult for day workers who parking in North Central to work for gardeners and cleaning services, and school workers at various day schools belonging to churches, why add another layer of bureaucracy?
Parking permits would help.

As far as shared parking areas, this more than shows you donâ€™t know the neighborhood well.

Except on San Mateo drive, there are almost no parking lots to share. However, if this were implemented, you should also force commercial vehicles to use these few parking spaces. These would include the many gardener trucks that fill out streets. As a

Far as permit parking, ok, but you also need to account for holiday family gatherings.

I'm not sure how I feel about permit parking as although it may sound good on paper I have very little faith how this will be monitored on a daily basis by the city.

Iâ€™ve done the residential parking permits at a previous residence. It did t help create parking spaces. Itâ€™s also a nuisance to maintain. It doesnâ€™t create spaces taken away by a bike lane. 553 of 663
We desperately need permit program. Many households abuse street parking by king term storing many vehicles that are rarely used ans only move on street sweeping days. My block of south Humboldt as at least 12 such vehicles.

We need safe routes to school. We need traffic enforcement and infrastructure calming measures.

We should encourage ppl to ride and walk safely in our neighborhood. The quality of life here is terrible because of the traffic volume and the dangerous speeds. Yes to residential parking permits.

Parking lot sharing is not feasible as it would require someone to enforce the rules of parking at these spaces. The trash created at shared parking spaces, the liability issues of break ins and crimes being committed makes this option unrealistic. We canâ€™t expect churches and schools to carry the burden of providing safe parking for residents!! This passes the puck down the line and will create problems for school and church patrons who will now have less available parking spaces to conduct their matters safely and reasonably.

Both options sound good to me
It seems there are residents who maintain several vehicles on the street and some who don't use their driveways/garages. I believe this program could be beneficial bit beyond the street permit there should be a way to require residents to primarily use their own homes parking spaces before using the street.

A parking lot should be only for the residents in that area,, otherwise there will still be a parking issue.

A parking permit would benefit but only if is free
Would love to see the parking permit program implemented in North Central and across San Mateo.

Also, they should cost money!
First, this is already happening with or without a plan. Any official sanctioning of the process will make people feel entitled to it. People already parking in this manner already make it difficult for sanctioned activities to find parking.

There are a fair number of commercial vehicles "abandoned" until street cleaning day in the neighborhood regularly. Report does not seem to deter it and if they miss street cleaning $35 is cheaper than paying for a spot anywhere.
permits make parking too difficult for people visiting me.

Parking lot sharing could possible help however only for public property. The idea of parking permits is absurd. We pay some of the highest taxes in the country and still we have multiple shootings in the same block as the school, terrible roads and the city just wastes money. People should be free to go wherever they want creating parking permits is just another income attempt by the city. We have an inept city counsel and a major spending problem. I think thatâ€™s much more important that bike lanes.

People who park in this area likely live here so I donâ€™t know if it would be a benefit or not.

Our North Central neighborhood, including my household, have residents of different abilities. Parking in lots, then walking to your home is not a safe alternative to implementing permits.

Parking lot sharing would be helpful, but would need to be centrally located in the neigborhood to make it convenient. Parking permits for street parking for residentce for a particular street wold make parking easier to find and eliminate non resident parking.

Parking lot sharing is a bad idea because we will still need parking during the day and these businesses will not want extra cars in their lots while they are open. None of the residents will want to approve permit parking unless you guarantee we will never be charged for it, which you are not currently guaranteeing. These ideas are a waste of taxpayer dollars and will only hurt our neighborhood. 554 of 663
Cal Water and the DMV have huge parking lots, they should be on the list to allow overnight parking if thatâ€™s something the city wants to do. Parking permits seem like a waste of time, our neighborhood fills up at night with residentsâ€™ cars.

RPPP has been previously promised but not implemented. Re: Parking lot Sharing - who would enforce on private property? How would the City guarantee permanence of those alternative spaces? Purchase properties in close proximity to Humboldt and then lease land to deveopers, contingent on guaranteed number of reserved neighborhood spaces and continuous towing contract for violators? Funding from where?
I oppose the removal of any available parking spots along North Humboldt Street. Parking is already at a premium between the residents at Woodlake the other apartments rental units.

Bike lanes would be great. Also many intersections are extremely dangerous as you canâ€™t see cars coming because cars are parked right up to the corner. So extended red paint on corners (especially when there is not a 4 way stop) would be extremely beneficial! There is no such shareable lot near enough to be useful to us or our guests. We should already have such a program to limit the number of business-use pickups that infest our residential street parking.

This would be no help to households on Humboldt and would limit us to having guests, babysitters, etc. who live in the neighborhood.

How much would this cost to implement? You would need too many people metering it for it to be realistic. Horrible option. This is lipstick for us residence. This could not be implemented to benefit residents at a realistic cost to taxpayers.

Many cars park on our street who dont live on our block, a permit would greatly help with this issue.

I think residential permit parking could work well. I think (but don't know) that there are many people who park in the neighborhood who don't live here. More importantly, however, many people in North Central own more than one car, so the residential parking permit program may force people to consider getting rid of an additional car (which would be a good thing) if they don't have a place to park it. This program would only work if the city were to enforce it (illegal parking -- fire hydrant, parking on the sidewalk or front yard -- is not enforced much in North Central...).

Both options would potentially help. Parking in the neighborhood is impacted only at night when residents are home from work, so any permit program would need to be be effective at nighttime, there is no particular need for daytime permits. The city could start with a free program, and if parking is still impacted fees could be introduced, or a more strict household limit could be implemented. This would also reduce outside parties parking in North Central at night to go out downtown, Uber to the airport, etc. Any permit program would need to be paired with code enforcement to prevent parking on lawns, paving over front yards, etc.

We have an issue here with parking during the day and the night. Removing parking at this current time would hurt the residents and there is not enough cyclists on our streets to warrant this change.

Parking lot sharing could help a bit, but maybe looking at the suffering infrastructure first and addressing those problems first might be smarter than just continuously applying band-aides hoping it will make a difference... perhaps there needs to be a stop to the continuous building of these incredibly ugly developments and bring in more and more people with the false believe that people will use the piss poor public transit, which they wont... most families that move in will have 2 cars... lets not forget when their kids grow up...

As for parking permits... I will park in front of my residence and follow the current parking ordinance (72 hours, then the vehicle must be moved.)
It seems like a parking permit program it would be good solution 555 of 663
The bike lane on Poplar would not benefit the neighborhood or cyclists. By the way; I am a weekend cyclist; riding to downtown Burlingame and downtown San Mateo. I rarely ride a bike on Poplar.

Is there anything else you would like to tell us about the North Central Bike Lanes project?

Estoy de acuerdo con la ciudad sobre implementar proyectos para protejer a los ciclistas.pero existes calles con carriles para ciclistas y sin remover los estacionamientos!!! I lived through a project like this in Playa Vista/Playa del Rey. Vision Zero is a fantastic program, unfortunately, there are bicycle coalitions and other groups who hijacked that program for an anti-car (anti-cagers as they like to say) for their their "road diet" programs. Bike paths and lanes are wonderful as are more pedestrian/mixed-use paths. But the goal of hastily satisfying the political goals of bicycle coalitions has a negative impact on the community and results in wasted money in lawsuits and reversed lane changes. Please be careful as that seems to be the path of this proposal.

Also, the question that follows this is irrelevant - someone who moved here yesterday has exactly the same voice and rights as someone who lived here their entire life, I'm offended you are even asking this question.

As above, Delaware is a much better location for North Central bike lanes relative to Humboldt Street for multiple reasons including slightly less parking impact, better connectivity, better integration, equal safety need, and that Delaware is the most used street for biking in North Central (much more so than Humboldt).

I understand installing bike lanes but Poplar is not the street. With apartments, businesses, single family homes with apartments attached to them increases the cars in our neighborhood vs neighborhoods with just single family dwellings. I do not feel the City is taking this into consideration.

Parking is at a premium now. We pay so much for our home and then to find out you may not be able to park in front of your house? Ludicrous! Enough is enough.

I strongly support the bike lanes.

Thank you! I would love for bicycle safety to increase! I feel afraid to ride my bike with my daughter, and I'm pro all environmentally friendly steps in the right direction.

This plan makes life harder
Iâ€™ve lived in San Mateo for 4 years and felt extremely blessed to never have had to own a car.

Iâ€™m able to shop, dine, commute, and exercise all by biking around San Mateo year round, and itâ€™s amazing.

I think it's a great idea but please listen to residents who live in areas with legitimate, existing problems and address their concerns since adding bike lanes and reducing parking only amplifies those existing issues.

Is it possible to do what is currently being done on Norfolk? No cars have been removed, there are bike lanes. I have wondered all my adult life as a resident of this City, why is it always attractive to make the neighborhood where people of color and low income people live, more congested and a less desireable place to live! Issues such as removing parking spaces, real estate variances, etc. There was a time in San Mateo where a resident would get a ticket for parking a car on the street overnight! Laws and rulings that have different consequences for people who are not white and wealthy. 556 of 663
More important than bike lanes on Poplar would be stricter enforcement of the traffic laws. Also a stop sign at Poplar and Highland would stop people from racing to get to the lights between El Camino and San Mateo Dr.

Addressing safe biking/walking/boarding, etc is only part of the big transportation picture in our community. What should have come first is our safety amongst all the speeding cars! I realize you'd like to put this off and say it is not your problem, but a SMPD problem. But slowing these drivers down is yours! I would 100% support speed bumps, roundabouts, etc. that will in turn keep our families and pets safe. Please prioritize!
Parking on Highland Ave is already tight and we fight for spaces in front of our own homes. Our garages were built in 1912 and are too small to fit our cars. A bike lane will only make the problem worse.

Please build it!
Painting arrows on the road does nothing. We need protected bike lanes for cyclists and pedestrians.

The cross walk on Peninsula by CVS is a death trap. Hopefully we will not lose and more lives before the city takes action.

This project would be better served in a neighborhood that doesnâ€™t have the parking issues as North Central has, such as Sunnybrae You do not need a survey to see that parking has been a major issue!! Causing many residents to park illegally in front of fire hydrants, in red zones, handicapped spaces, businesses and on corners blocking handicap accessible ramps. To avoid parking blocks away from their own homes they have to risk the chance of a hefty fine, but sometimes itâ€™s worth the risk if its late at night and your worried about your safety or you have groceries or things to bring in the house. The huge amounts of tickets issued for parking violations in North Central is unmatched by any other neighborhood in San Mateo and will only get worse if they plan to take away an additional 219 spaces. In my opinion Amphlett Blvd from Second Ave to Poplar is the only reasonable place to put a bike lane in North Central. Quality of life would be significantly impacted if Bike Lanes were to occupy over 219 spaces in a area already struggling with availability of parking.

I'm super excited about it!
I sometimes do not use my bike for fear of busy streets. With this bike lane I would use my bike more often for practical rides beyond leisure, it would allow me to get to the YMCA, the doctors office and more. I read hope this passes. I have been trying to use more my bike but get scared of traffic.

We don't have many bicyclists in this area to begin with so there is no point for bike lanes I would like to see more bike lanes added to North Central and to the rest of San Mateo. I take my child on my bike to preschool regularly and would like to have access to separated bike lanes for the path from my home at N Eldorado and East Poplar to S Delaware and E Fifth. Also more bike lanes that go to San Mateo Caltrain station would be great. I've almost been doored by drivers previously:
along B St, and along N Ellsworth
Itâ€™s long overdue. Thank you!
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I bike literally everywhere. I bike to work, bike for exercise and recreation. I am not pro-car and i believe the streets need to be safer for children and cyclists. I am not sure what survey was done that says this neighborhood has space to displace 214 parking spots. Cars already block sidewalks by not fitting in their driveway or to be less in streets that are too narrow already. They block corners by parking over them and park in red zones, public property, and blocking curb cuts on corners. When the street is full of cars, most driveways are not wide enough and streets too narrow to actually pull out of them. Commercial vehicles leave their vehicles week long stretches without moving. The plan to removing parking will compound many problems without any solution. Actual proactive enforcement of existing parking rules may help, a parking permit program may help. I 100% support more bike lanes, bike safety and more bike infrastructure, but whatever planning or study was done for this project clearly doesn't seem to have any grounding in the reality of the neighborhood. At best this plan needs other efforts to mitigate effects.
i support making streets safer for bikes and pedestrians. why do cities always prioritize cars? i think the green paint on bike lanes helps with safety. los gatos put green cones between the bike and cars lanes. maybe that's a good idea?
I feel these questions are worded in a way to sway public opinion. Everyone feels bicycle and walking safety but creating bike lanes doesn't insure that. The amount of people who would lose parking would greatly outweigh the number of bikes using it. The roads here are large enough that bikes can use the shoulder.

It currently feels very unsafe to bike in San Mateo especially on Humboldt so I support the proposed bike lanes.

I understand the importance of bike and pedestrian safety, especially on my street where I have seen many accidents occur. However, our NC neighborhood has been neglected for far too long. Take a drive or walk through our neighborhood, please look at the sidewalk conditions, narrow streets, unmaintained trees, and much more. Before implementing this Lane project, we need to raise the standards and conditions of the neighborhood first! NONE of the other SM neighborhoods look like ours except for east SM, our community is full of a diverse population (mainly Latino, Black, and Asian). I implore you all to take a hard look at the conditions of North Central before you decide to impact our already dire living conditions in comparison to all other SM neighborhood communities, enough is enough. Thank you
I'm in favor of bicycle lanes but not in a neighborhood where parking on the street is such a scarce commodity to find. I think the benefit of the bike lane on Humboldt won't benefit the neighborhood very much but more of a benefit for people outside of the neighborhood. North Central has been a favorite of the City to use as a dumping ground for controversial issues. The City needs to have more consideration for the North Central neighborhood.

Please do not move forward with this proposal. This will do more harm then good.

I ride my bike to take my kids to school near 9th Ave and I also drive to work. Delaware St. is extremely unsafe for bikers because it is too narrow and it is very busy, especially near the 3rd Ave freeway entrance. Other side streets are hard to use on a bike because they encounter two way stops with busy traffic (eg crossing Poplar). Putting in bike lanes on Humboldt seems like a fantastic way to let people bike in the neighborhood.

The supporters of bike lanes are probably far higher in number than an online poll would suggest. The people that bike are not the type to notice or do these kinds of things.

See all prior comments, plus … has the City evaluated the North Central schools to see how many students (or staff) actually bike to school? Eyeball bike racks at San Mateo highschool? We live on North Grabnt and see a lot of kids walking to school and minimal bicycle riding by kids. It's not a thing 558 of 663
that kids want to do it seems. Perhaps partially because of drime and bikes being stolen. Many kids do not walk solo, in order to protect their own safety, so solo bik riding may also be precluded. When will Public Works prior 'studies' be provided for residents to review, demonstrating there is sufficient on- street parking for 214 parking spaces in close proximity to Humboldt? How does the City evaluate the multiple North Central homes that have multiple employees arriving each morning, parking on street and being dispatched?
I run and ride my bike regularly and I feel the lanes are safe enough currently Use speed mitigation and other speed bumps. Nice street lights. Make sure to CLEAN THE BIKE LANES otherwise debris that will pop tires. This happens every i ride. Take note.

This survey is poorly designed. (Types of bike rider are mutually exclusive in wording, but â€œChoose 1â€“3 optionsâ€) makes them ridiculous. â€œIf ADEQUATE parking options are implementedâ€ is missing an important word (adequate) and a cogent description of the option and commitment to it.

Questions about prioritizing safety suggest we should simply trust the planners about how to do it; the apparent biases in this surveyâ€™s design suggest we should not.

A fully committed cyclist, I am unlikely to use a Humboldt St. bike lane that is not fully separated from traffic on one of our busiest streetsâ€”a frequent alternative when 101 is impacted. Grant St. is a much safer route that reaches further south than Humboldt, if less far to the north.

I think the location is a terrible choice, move it one street east or one street west (or more) and put a turnstile at each end so itâ€™s not a causeway, but to choose a street that has nothing but multiple family homes and duplexes is almost inexplainable. All of those cars are going to the surrounding neighborhoods causing conflict between neighbors and lowering property values.

Bike lanes would increase safety for runners as well.

If you can bike safely more people would bike!
Removal of parking on Humbolt would make the street safer for EVERYONE (cars, peds and bikers).

Right now, visibility on Humbolt and turning on and off of Hulmbolt by car is VERY limited due to all the cars parked up to the edge. This contributes to dangerous driving situations and puts cars and peds in dangerous situations.

Secondly, adding bike lanes moves the city in the right direction to be more bike, ped friendly and greener - we should be encouraging people to bike and walk more, esp in North Central which is so centrally located. The only way to encourage more people to bike and walk is to make the infrastructure more friendly, so the bike lanes have to precede the uptick in bike use. It is the right thing to do, even at a cost.

Another thing - there are MANY bikers in North Central, and many people bike on the sidewalk, which is dangerous. Adding bike lanes will encourage people to bike more safely. You may not hear much from the many bikers in North Central, but if we sit on the front porch and count, there are tons. 559 of 663
There is already a tremendous amount of pedestrian and bicycle traffic in the neighborhood, and there are almost no bicycle facilities in North Central, thus we are currently allocating 100% of street space to the mode of transport that generates maximum pollution, traffic, and public safety impacts.

This project would be a big step towards fixing this and making street use equitable for all! In addition to bicycle safety, improved sight lines on Humboldt would be a huge benefit to pedestrians and drivers negotiating congested intersections, including many children on their way to and from local schools and bus stops. Ideally these new lanes could be paired with other traffic calming measures to improve safety for all (bulb outs, stop signs, cross walks, etc).

Regarding parking, there are a tremendous number of vehicles essentially stored on the streets of North Central, including a huge number of work trucks which should really be stored in business lots instead of crowded residential streets. While many residents do indeed rely on street parking by necessity, a well designed permit program could eliminate airport parkers, downtown parkers, business vehicles, second cars, broken down vehicles, etc, and thereby more than offset any parking lost to bike lanes.

Most children are driven to school by their parents. I have not seen school kids on bikes for 30 years.

Its a bad idea, but more importantly, it is an egregious waste of valuable resources and I feel our tax dollars are not being used properly... figure it out.

And... it might be nice if people who work at City Hall whom do not live here do a little homework and actually learn a thing or two about the city they "run".

I strongly support this project

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From: James Sherman <j
Sent: Monday, January 17, 2022 1:32 PM
To: City Council (San Mateo) <[email protected]>; Sustainability & Infrastructure Commission <[email protected]>
Cc: Charlene Prisk > ; Bonnie Brose < >; Kevin
Allen <
Subject: Bik e Lane Project

D
ear Council & Commission,

I am the President of the Woodlake Condo HOA, and I have copied Woodlake's SMUHA representative, Charlene Prisk, here as well.

As much as I would like to support this project, the proposed bike lanes on N. Humboldt St. in the North Central area are extremely problematic.

Many of the residents on this street are low income with a high density of occupants, and therefore many vehicles per household. Many of these occupants work in service industries, rideshare/delivery, child/elder care, construction and landscaping, and rely heavily on their vehicles for their livelihoods. The elimination of parking for these vehicles will be highly disruptive for the neighborhoods.

For Woodlake, this will manifest in neighbors parking in our lots, which is already an issue and will surely get worse. Please strongly consider not eliminating any parking on N. Humboldt St.

Respectfully,

James Sherman
Woodlake HOA President

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From: BARBARA CONWAY >
Sent: M onday, January 24, 2022 3:14 PM
To: City Council (San Mateo) <[email protected]> Subject: Bike Lane Issue Before the Council

Dear Members,

At the Council's February 22nd Meeting, the issue of removing parking spaces will be heard. As you decide on this issue, please consider how the residents of North Central will be impacted. Presently parking is a major concern and removal of more parking spaces will only add to a horrific neighbor problem.

Not only will adults be unable to park but our working teenagers will suffer from your decision as well. I ask that you give a great deal of thought to your vote before casting it.

Thank you.

Barbara Conway

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From:

Sent: T uesday, January 25, 2022 4:54 PM
To: City Council (San Mateo) <[email protected]> Subject: Stop Bike Lane on Humboldt Street

To Eric Rodriguez, Rick Bonilla, Amourence Lee, Diane Papan, and Joe Goethals,

Please stop the removal of from 172 to 214 parking spaces to accommodate a new bicycle lane on Humboldt Street and surrounding areas in the North Central San Mateo neighborhood. As a resident of San Mateo, I am not in favor of this bike lane. Even now -- without a bike lane -- parking is tight and difficult for everyone who lives there. By removing the 172 to 214 parking spaces, residents will be severely inconvenienced as they spend significant amounts of time driving around, trying to find a space. It is not fair. First consideration should should go to the residents who live in North Central San Mateo. Please vote NO to create this bicycle lane. By voting NO, you will permit residents to continue to park near their residences which already -- without a bike lane -- is difficult. Thank you.

Sincerely, Mona Simpson,

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From: Jay Patel < >
Sent: T uesday, January 25, 2022 7:30 PM
To: Sustainability & Infrastructure Commission <[email protected]> Cc: Azalea Mitch <[email protected]>; City Council (San Mateo) <[email protected]>
Subject: SIC Agenda Item #2

Hi,

I just moved to the neighborhood and missed out on the survey related to North Central biking lanes. I live right next to S. Humboldt Street and totally support constructing bike lanes along the street. S.

Humboldt street is a very busy street considering it connects to downtown, 101, and several other important landmarks. I see several bikers riding on the sidewalk at night considering how dangerous & narrow the traffic on the street is. There are some cars late at night which drive really fast and make me concerned about non motorists on the street. I don't bike nor do I have kids walking on the street, but this the least we can do to make our communities safer and sustainable.

Thank you for considering my opinion.

Best,
Jay Patel

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San Mateo Union High School District
Kevin Skelly, Ph.D., SuperintendentKirk Black, Ed.D., Deputy Superintendent, Human Resources and Student ServicesYancy Hawkins, CPA, Associate Superintendent and Chief Business OfficerJulia Kempkey, Ed.D., Assistant Superintendent of Curriculum and Instruction January 27, 2022
San Mateo City CouncilSan Mateo Sustainability & Infrastructure Committee Dear Mayor Bonilla and Members of the City Council and Sustainability & Infrastructure Committees, The Sustainability Committee of the San Mateo Unified High School District (SMUHSD) recommends that the City of San Mateoapprove and implement the North Central Bike Lane Project that is up for vote in the coming weeks. Tasked by the SMUHSD Board ofTrustees and led by District Superintendent Kevin Skelly, the Committee facilitates and leads projects that improve the sustainabilityof SMUHSD's operations and its surrounding communities. The Committee includes students, parents, teachers, and administratorsfrom San Mateo, Hillsdale, Aragon, and other schools in the District.

As you are aware, the District, City, County, and County Board of Education have madeSafe Routes toSchoola major priority in thepast few years. There are a variety of health, safety, education, and financial reasons to convince more students to bike (and walk) toschool instead of coming via car. Benefits of bike lanes and more kids biking to schools include:
- Healthier kids- Kids who bike to school arehealthier(16%of kids in CA are obese) - Smarter kids- Kids who bike to schoolconcentratebetter in class - Reduced greenhouse gas emissions- Traveling bycar generates17x as many GHG emissionsvs. biking - Less air pollution around schools and adjacentneighborhoods- Traveling by bikegreatly reducestoxic air pollutionassociatedwith car travel - Safer for cyclists-Bike lanes reduce fatalities
- Safer for pedestrians-Fewer kids will cycle onthe sidewalkif they have a safe option on the street. - Lower costs for communities-Bike lanes save communitiesmoneythrough lower health care costs and reducedroadmaintenance - Low cost transportation -Cycling presents a lowcost option for transportation for low income students. Theannual cost ofoperating a motor vehicleis roughly $11,000 and theaverage price of a new caris $46,000. - Financial benefit to community -Bike laneshelplocal businessesandincrease neighborhood propertyvalues The North Central Bike Lane Project should increase the number of students biking to school, especially at San Mateo High School(1,700+ students), which is bordered by both E. Poplar Ave. and N. Humboldt St. Studies have shown thatbike ridership increaseswith the installation of bike infrastructure. Thisis certainly preferable to the currently unsafe design of Humboldt and Poplar.According to City staff, the neighborhood has had an excessivelyhigh cyclist crash ratein the pastfew years.

Thank you for your help in keeping our kids safe and improving the sustainability of our community. 591 of 663
San Mateo Union High School District
Kevin Skelly, Ph.D., SuperintendentKirk Black, Ed.D., Deputy Superintendent, Human Resources and Student ServicesYancy Hawkins, CPA, Associate Superintendent and Chief Business OfficerJulia Kempkey, Ed.D., Assistant Superintendent of Curriculum and Instruction Sincerely, San Mateo Union High School District Sustainability Committee 592 of 663
From: Bike/Walk San Mateo <[email protected]>
Date: Tue, Feb 1, 2022 at 3:04 PM
Subject: North Central Bike Lanes
To: [email protected] <[email protected]> Cc: Sandhya Laddha <[email protected]>, [email protected] <[email protected]>, Azalea Mitch <[email protected]>

Dear Sustainability and Infrastructure Commission,
Attached is Move San Mateo's (local team of Silicon Valley Bicycle Coalition) letter of support for implementing the bike lanes in the North Central Bike Lanes project, and parking policy options, without delay.

Here is a summary of the letter -
We urge this Commission to recommend that all the proposed bike facilities in the North Central Bike Lanes Project (CDGB) be implemented as designed and without delay. The principles of safety, equity, climate action, and public health support it. • The bike lanes will enhance safety and connectivity, equity, and climate action. • There is a high rate of collisions within the project area, specifically on Humboldt and poplar. Many of these crashes have been serious or even fatal. • Due to the lower relative cost of biking vs driving, low income cyclists are a larger proportion of the biking population. They, along with young people, are also less likely to have their concerns and needs represented in the political process of deciding capital improvements.
• These improvements have been called for for over a decade, originating with the low income neighborhood targeted North Central Community Based Transportation plan.

Thank you for your time and consideration, and we urge you to support the implementation of the bike lanes without delay, as well as the parking policy options considered by city staff.

Move San Mateo/SVBC

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Sustainability & Infrastructure Commission, City of San MateoCC: San Mateo City Council, City Manager Drew Corbett Re: Move forward with the North Central Bike Lanes and Parking Policy Options! Dear Commissioners:

Move San Mateo is a Silicon Valley Bicycle Coalition local team advocating for better activetransportation infrastructure and policies in the city of San Mateo. The group includescommunity members who live, work, and play in North Central and throughout San Mateo andits sphere of influence.

We urge this Commission to recommend that all the proposed bike facilities in the NorthCentral Bike Lanes Project (CDGB) be implemented as designed and without delay.Theprinciples of safety, equity, climate action, and public health support it.

This project provides major connections in the City’s already-approved Bike Master Plan, and itis imperative that we put the safety of many people and the connectivity of our City-wide activetransportation network before the convenience of curb-side parking spaces. In this letter, we willexpress our safety and health concerns with delaying the bike lanes, as well as our support for allof the parking solutions addressed in the City’s recent survey, with one more included.

Planned bike facilities in the North Central Bike Lanes Project (CDGB) 594 of 663
Safety & Connectivity-
Our main concern is safety for all modes of transportation currently existing in the North Centralneighborhood and around San Mateo. We have no time to waste in addressing the conditions thatendanger the lives of predominantly low income cyclists and pedestrians.

People biking are using these roads already because they offer north-south and east-westconnections that are not present on other streets. The roads connect destinations like La HaciendaMarket, the King Community Center, Downtown San Mateo, the Monte Diablo-101 bike/pedoverpass, the 3rd Avenue bike/ped over-crossings, and the Peninsula-101 overpass to CoyotePoint. Each of these overpasses already sees significant foot and bike traffic, especially the 3rdAvenue overpass connecting Norfolk Street to downtown San Mateo. This 3rd Avenue overpassempties out directly onto Humboldt Street within the project area.

We as a community are failing to keep the people walking and biking safe as they travel betweenthese destinations. We are missing critical walking and biking connections. We are also failing toprovide opportunities to be active to those people who currently don’t feel safe to walk or bikeon these busy roads.

The map below shows collisions reported between cyclists and drivers on or near streets affectedby the North Central Bike Lanes Project Since 2017:

The high concentration of serious and fatal collisions seen in the map show Humboldt and Poplarstreets to be legitimately unsafe for people walking and biking, and the planned bike facilities ofthe Project are long overdue to improve safety for both pedestrians and bicyclists. In September,a woman was killed in a terriblefatalcrash on HumboldtStreet and West Santa Inez, within theproject area. Earlier in 2021, a 68-year-old man biking on Humboldt Street was seriously injuredin ahit-and-runcrash. We continue to hear storiesof unreported crashes involving San Mateo 595 of 663
High School students crossing Poplar Avenue. College Park Elementary School is also within theproject boundaries. Each time a tragedy like these occurs, our first instinct is to blame the driver.Of course, in some crashes that may be true, but we can and need to look closer at the conditionswe, as a city, continue to allow that can cause these crashes.

By dedicating space for more people biking to feel safe on the road, we can reduce sidewalkriding, thereby reducing conflicts with people walking. The bike lanes will also improve sightdistances between drivers and pedestrians, again making them safer. Also, remember this projectis adjacent to multiple schools, including College Park Elementary, Turnbull Preschool, SanMateo High School, and the San Mateo Adult School. The bike lanes will provide sorely neededsafer routes for the over 2,000 children/students who go to school in the area. Improving streetdesign around schools helps reinforce the council–directed strategy of reducing speed limitsaround schools. If we want to reduce speeds, we must redesign our roads. These bike lanes helpus get there.

Equity & Climate Action-
The City received funding from the Department of Housing and Urban Development (HUD)Community Development Block Grant (CDBG) for this project. Staff included this informationin its 2021 Climate Action PlanProgress Report(Page 7) to the City Council. Staff said, “TheCity received funding to design and construct Class II bike lanes and a bicycle boulevard onPoplar Avenue, Delaware Street, Indian Avenue, and Humboldt Street.” The fact that this project is included in the Climate Action Plan progress report highlights itsimportance as a sustainable street project. The decision to further delay implementing the bikelanes this year, even for such an admirable purpose as more public outreach, threatens SanMateo’s commitment to reducing greenhouse gas emissions and making streets safer for all,especially the most vulnerable road users.

There is ample evidence that supporting bike infrastructure greatly benefits lower incomeindividuals who have historically been left out of planning processes. Take the results of theNorth Central Community-Based Transportation Plancompleted in 2011. That planning processspecifically targeted transportation planning efforts in low-income communities and includedresident surveys in English and Spanish, one-on-one interviews with community groups andlocal agencies, presentations at local groups, and more.

The survey results show a desire and need for more biking infrastructure in the neighborhood.Requests for bike facility improvements were second only to more bus frequency (page 76). Thelack of bike facilities in North Central, as well as the benefit for the community that bike laneswould bring, are noted (83). Stakeholder interviews with the Adult School, revealed that “TheSan Mateo Adult School would also like to see more bike lanes throughout the North Centralneighborhood. A lot of the residents who live in the North Central San Mateo neighborhood 596 of 663
commute by riding their bikes to school, safety for the residents as well as shared road access area big concern” (page 86). Other specific concerns with transportation in the area include (page49):
●
“East-West travel without an automobile is difficult●
“Travel without an automobile at night, on weekends, and to school during non-schoolservice is difficult”● “Bicycling is common on sidewalks but is perceived as dangerous on the streets”● “...bicycle access will improve residents’ access to major transit stations and overallmobility. The bicycle mode also is a good alternative for low-income residents due to thehigh cost of automobile ownership.” Above, we’ve highlighted the concern that automobile ownership is expensive. Bikes are a moreaffordable mode of transportation, and many low income individuals are dependent on biking.

Below is a map that shows many routes in the neighborhood that the community membersmarked as biking and walking routes they used. Note the intensity of trips on Poplar Avenue andHumboldt Street. 597 of 663
We know that improving bicyclist and pedestrian safety helps the most vulnerable road users,who tend to track heavily low income, nonwhite, and young people. Can we say that we aredoing enough to ensure safety and help low income citizens when we are considering leaving outnecessary bike lanes because we are concerned about keeping more cars stored on the street? Wesee, time after time, extensive neighborhood outreach illustrates a desire to get around safely bybike, not increase car use. When street space is dedicated to parking everywhere, and when nostreet space is dedicated to bicyclists, we are abdicating our duty to accommodate the needs ofall modes. Recall that there are no bike lanes east of the Caltrain alignment and west of highway101 in North Central, and that bike lanes on any other north–south or east–west routes wouldrequire a similar amount of parking removal, according to city staff.

Parking-
There is no doubt that parking is a problem in North Central. However, our current policies andinfrastructure are only making the parking situation worse. We can’t keep out-dated parkingpolicies that encourage higher rates of driving, in turn contributing to higher parking demand inthe neighborhood. In general, we can all agree more cars are bad for our air quality, ourenvironment, and our stress levels as we try to navigate the traffic in our community.

Due to historical development patterns and high housing costs, the North Central neighborhoodis over-crowded compared to the rest of the city. This overcrowding, combined with theneighborhood's lower average income rates, flat topography, proximity to transit, and proximityto downtown San Mateo and other shops/small businesses, is part of what drives the high activetransportation rate in the neighborhood. At the same time, the overcrowding causes high rates ofon-street parking. There is simply no way to escape high parking demand and neighborhoodcongestion without making alternative modes of transportation safe and feasible for moreresidents. Making cycling more accessible will allow for more reliable parking access for thosewho are truly car dependent.

Since the City Council directed staff to do further outreach to the community about the parkingissues and the bike lane project, our members have actively spoken with San Mateans throughoutthe neighborhood and city, school groups, city staff, and we also participated in a city-ledneighborhood outreach focus group regarding the project and parking policy solutions for theNorth Central neighborhood.

We believe there are viable mitigation solutions, including those identified in the City’s latestproject survey. Another option includes adding more ADA–accessible spaces near curb ramps.

Although removal of ~214 parking spaces to implement the bike lanes may seem large, theproject area itself is quite large too. The project area is spread throughout roughly 25 blocks,with approximately 20 of those blocks seeing parking removal at roughly 8-10 spots per block.While the parking removal is non-negligible, 8-10 spaces per block does give a more accurate 598 of 663
and less sensationalistic sense of the localized impacts that the parking removal would have onany given block within the large project area.

We truly appreciate the additional night-time data collection the City engaged in. However, wenote that it did not assess additional capacity of unused off-street parking in the neighborhood,such as unused paved areas or driveways on individual parcels. It solely looked at street parking.Thus, we must assume that the results of the parking availability assessment will underestimateactual parking supply.

Please recommend the bike lanes and parking policy options are implemented on an immediatebasis!! Sincerely,
Move San Mateo- A local team of the Silicon ValleyBicycle Coalition Attachment:

Link to online petition on Change.org supporting the North Central Bike Lanes Scan of in-person petition supporting the North Central Bike Lanes. 599 of 663

PETITION SUPPORTING NORTH CENTRAL BIKE LANES
We conducted an onlinepetitionthrough change.org,and to date have collected XX signatures.

We have also scanned and attached our paper petition below. We are a group of primarily parentsand students, making it hard to gather signatures in person due to lack of free time and trying tobe careful with in-person outreach during covid. Nevertheless, the importance of this project andits beneficial impacts weighs heavily on our minds. *Note: Contact information not included for privacy purposes Petition Language:

We, the undersigned, do support the city of San Mateo’s proposal to install bike lanes along theentirety of the length of Humboldt Street from 5 th
Avenue to Peninsula Avenue, as well as bikelanes along Poplar Avenue from El Camino Real to Delaware Street, and a bicycle boulevard onIndian Avenue. We ask that the bike lanes include as high a level of protection as possible,including vertical barriers on portions without parking. We recognize the importance ofproviding safe and sustainable transportation options so that more people will choose not todrive, reducing traffic congestion and pollution, and improving quality of life. We call on the cityto implement parking policies that help reduce street parking demand, so that parking remainsavailable to the persons who most need it.

Nosotros, los abajofirmantes, apoyamos la propuesta de la ciudad de San Mateo de implementarcarriles de bici a lo largo de la totalidad de la calle Humboldt desde la Avenida 5ta hasta laAvenida Peninsula, al igual de carriles de bici a lo largo de la Avenida Poplar desde El CaminoReal hasta la calle Delaware, y también el bulevar de bicicletas en la Avenida Indian. Exigimosque las carriles tengan el nivel más alto de seguridad y protección, inclusa barreras verticales ensecciones sin estacionamiento de vehículos. Reconocemos la importancia de proponer accesoseguro a transporte sostenible para que más personal eligan no manejar, diminuendo tráfico ycontaminación, y mejorando la calidad de la vida. Llamamos a la ciudad que implementenpolíticas de estacionamento que ayudan a reducir demanda para estacionamento en la calle, paraque las personas que más lo necesitan puedan buscar estacionamento confiable. 600 of 663
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From: Bryanne <
Sent: T uesday, February 1, 2022 9:41 AM
To: Sustainability & Infrastructure Commission <[email protected]> Subject: Support for Bike Lanes on Humboldt St

Dear Commissioners,

I’m a resident of San Mateo and am writing to ask you to support the proposed bike facilities/bike lanes and the recommended changes by staff to the parking policy options in the North Central Neighborhood.

I’ve led two community rides from downtown SM through the proposed bike lanes on Humboldt st. in the last 4 months. Fortunately we had a group of 5+ other bikes both times to make it safer (we had many lights/safety vests). This last ride 1/28/22 was scary on the turn around as cars were tailgating us, riding close, passing us, forcing us closer to the parked cars. We were taking the lane, but cars were impatient. It was dark, so imperative that we ride in the street as sidewalks have too many unknowns especially at night.

This last ride experience made me want to double down on our efforts to get these bike lanes built.

Active transportation needs its own section of road to safely ride. Our city needs to prioritize its citizens safety and building these bike lanes is a great 1st step.

If you are on there fence about this project, I recommend you bike down Humboldt St during rush hour either in the morning or evening. You will leave the ride possibly a bit shaken but in 100% support of the bike lane implementation.

Below are my arguments for building the bike lanes. Thank you for taking the time to read my letter.

Bry Myers
SVBC San Mateo Co-lead
Safe Routes to School Parent for Sunnybrae Elementary

Our city needs these bike lanes for the following reasons:

1. North/South Corridor for bikes/scooters/active transit through NC neighborhood

2. Improve safety for active transport through the NC neighborhood-which has the highest pedestrian accident rate in our city

3. Encourage a transportation mode shift away from cars and to more active transportation

4. Give students a safer/independent means of getting to school (>2200 students attend the 4 major schools in the NC neighborhood)

5. Plan for city’s growth and improve active transportation routes

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Building an equitable and sustainable future, together. peninsulaforeveryone.org
Sustainability and Infrastructure Commission
City of San Mateo
Tuesday, February 1st, 2022
RE: North Central Bike Lanes Project
Dear Sustainability and Infrastructure Commissioners,
On behalf of Peninsula for Everyone, I am writing to express our strong support for the North Central Bike Lanes Project. We urge you to vote to recommend implementing the bike lanes as soon as possible. Peninsula for Everyone is a grassroots pro-housing organization advocating for inclusive neighborhoods with abundant, stable homes for people of all incomes.

As a housing advocacy group, we understand the impact that high housing costs have on overcrowding and street parking demand. We also understand the quality of life impacts that car–centric neighborhoods have on health and safety, and on the increased cost of housing. Reducing vehicle demand is imperative for public safety and climate goals. Furthermore, providing safe bike infrastructure is an imperative for helping lower-income residents, who ride bikes at higher rates. Bike lanes will make our transportation system more equitable, and address safety on streets with a high rate of collisions and little investment in bicycle infrastructure. 1 603 of 663
In addition to helping lower-income riders who have been victims of serious collisions in the past several years, we also support the parking policy improvements that will help drivers in North Central. Such options include a residential parking permit program, making underutilized private and public parking lots open to residents for nighttime parking, increasing the number of ADA-accessible spaces available on-street, and allowing residents of single-detached houses and duplexes to park in front of their driveways. We hope that city will move forward with all of these policies, including implementing all of the planned bike lanes, without delay.

Thank you for your service to the community and your careful consideration of this important issue.

Best regards,
Kelsey Banes, Ph.D.

Peninsula for Everyone, Executive Director
Building an equitable and sustainable future, together.

Peninsulaforeveryone.org 2
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From: Mike Swire < >
Sent: T uesday, February 1, 2022 11:00 AM
To: Sustainability & Infrastructure Commission <[email protected]> Subject: Please support the N. Central Bike Lanes Project

Dear S&I Commission,

I am writing to urge the Commission to support the N. Central Bike Lanes Project and recommend that the City Council approve the project and move forward with implementation.

I am the father of two children at San Mateo High School (SMHS), which sits at the intersection of Humboldt and Poplar, the two primary streets which will benefit from the project. While I wholeheartedly endorse cycling to school, I do not feel comfortable letting my kids bike to SMHS, given the lack of bike safety infrastructure around campus. As you may be aware, Poplar and Humboldt are a nightmare during the times that kids arrive at and leave school. Only a small number of brave students currently arrive via bike. A large number, including my own, drive to campus or are dropped off on or near campus. This results in enormous congestion around the school during rush hour. Road rage is frequent given the number of commuters heading to and from 101 (which has exits at Poplar and Peninsula). Last month, one of my daughter's friends was hit by a driver in the crosswalk. She was not hurt so she didn't report the incident (how often does this occur?). Two years ago, a student was badly hurt while walking in the crosswalk on Poplar. More kids biking to school would decrease congestion and reduce driver frustration/aggression.

It isn't just students that suffer because of the lack of bicycle infrastructure. On 1/1/21 a cyclist was
seriously injured after being struck by a driver on Humboldt at Tilton. Almost a year later the victim was still in a coma. (I have been unsuccessful in obtaining his current status.) Crashes involving cyclists are frequent in the area.

According to a City-financed parking study, sufficient parking exists in the area to accommodate those cars that usually park in the impacted spots. This will result in an inconvenience to impacted residents, but it won't prevent them from finding parking in their neighborhood. Thus, the decision on the project seems to be whether an inconvenience for a few is worth improving the safety of the many who travel through the corridor via bike. Don't forget that the number who benefit from the bike lanes will increase as more get out of their roads when riding becomes safer.

Thank you for your support of safety for those who bike.

Mike Swire
San Mateo High Dad

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Dear Commissioners,
My name is Raayan, and I am a long-time resident of the area. I implore you to recommend that we move forward and implement the bike lane projects.

Every day, I think about the potential for another person to die on Humboldt Street or Poplar Avenue, where the bike lanes are planned. And every day, the knot in my stomach gets tighter and tighter. It is bad enough that a 68-year-old-man was critically injured in a car crash while on his bike on Humboldt, but there have been recent fatal car crashes on the road. It's just unsafe. If we were to add bike lanes on Humboldt and Poplar, we would finally be providing a safe space for the primarily low income people of color who ride bikes in the neighborhood, who are currently forced onto the sidewalk or into dangerous conditions on the street, to ride.

Currently, there are no bike lanes east of the railroad tracks and west of 101. That is a major issue for connectivity of the bike network and for serving important destinations in the area.

Safe bike lanes are an equity issue, because riders track lower income than drivers. This project is about connecting people to where they need to go, and chipping away at the issue of parking demand by getting more people out of cars, freeing up space for those who need easy access to a car the most.

Parking is definitely an issue in this neighborhood. I wholeheartedly support and am happy to have helped with brainstorming and gathering feedback on parking policy options. North Central deserves to see investment through bike lanes and a residential parking permit program, as well as making use of the large number of empty overnight parking spaces in underutilized parking lots throughout the neighborhood. All of these investments would help reduce parking demand and free up spots in the area.

In implementing a residential parking permit program, I would encourage you to encourage staff to find ways to automate the permit-checking process, perhaps by setting up a more efficient online portal, to make it easier for staff to manage the program.

I also support allowing residents to park in front of their own driveways in single family and duplex lots, and painting red curbs around driveways.

Thank you for your time, and please support a future with reduced vehicle miles traveled, reduced greenhouse gas emissions, reduced congestion, and improved street safety for all.

Sincerely,
Raayan Mohtashemi

I would also add that I was riding my bike with a group on Humboldt Street and 5th Avenue on Friday evening, and witnessed a car crash right in front of my eyes at the intersection. Had we been 100 feet ahead, we could have been seriously injured by the car crash at that intersection. We would have been just another statistic. I understand now why my mom is always worried whenever I leave the house on my bike. She doesn't want to see me die. Please help.

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From: Eric Wohlford < >
Sent: T uesday, February 1, 2022 9:21 AM
To: Sustainability & Infrastructure Commission <San [email protected] > Subject: Sensible North Central Bike Lanes

Dear Commissioners,

I am writing to lend my support to the North Central Bike Lanes project and encourage its sensible modification. It is critical to build bike infrastructure in our communities, which has far-reaching benefits for the citizens of San Mateo. I am a physician and live in North Central. North Central is one of our most economically disadvantaged neighborhoods with high rates of obesity and other medical issues related to sedentary lifestyles. North Central is also poorly served by bike infrastructure relative to our other neighborhoods, which is a sad reflection of our City's previous prioritization of bike infrastructure in wealthier neighborhoods. Introduction of bike lanes is associated with increased active transportation in communities they serve, which is critical in North Central for the reasons above among others such as increasing connections to economic hubs like downtown San Mateo for residents.

Our North Central Community has voiced significant opposition to this project related to parking concerns. I believe that parking extra cars in the neighborhood is most important for those residents who choose to live closest to the 101 highway. Many of these residents choose to live on the streets immediately beside the highway due to ease of accessing the highway by car, and for many biking is a lower priority.

Our citizens within North Central as well as the broader Peninsula community require a connected bike network where we can ride on long stretches of protected lanes rather than a fragmented network that does not lead to important destinations. Our City has already invested significant resources in bike Infrastructure along South Delaware street which leads to important connections such as downtown and Caltrain. North Delaware is also the most heavily used street for bikes in North Central east of San Mateo Drive. Please see the below screenshot of the Strava global heatmap for bikes that supports this, as does other cell phone-based data. We see here that Humboldt Street is much less commonly used by bikes than North Delaware. This is no surprise as Humboldt street does not connect with other bike infrastructure already in place, and we should not expect that by building bike lanes here residents will use it without meaningful connections to our other north/south bike infrastructure in place on the south end of the project. Given all of these issues as well as community blowback against the Humboldt version of the project, I encourage you to implement the North Central Bike Lanes project running north/south on N Delaware rather than Humboldt street. Doing so will better connect our residents to destinations of interest, connect to our broader bike infrastructure in place, still encourage active transit for North Central residents, and may avoid some of the community blowback against the project given that parking concerns may be of greatest concern to those who choose to live nearest to the 101 freeway.

Thank you for advancing sensible bike lanes in North Central.

Best,

Eric Wohlford

Strava global heatmap for bike use on North Central streets:
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From: Jon New
Sent: T uesday, February 1, 2022 12:44 PM
To: Sustainability & Infrastructure Commission <[email protected]> Subject: In favor of Humboldt Bike lanes

Hi, I'm Jonathan New and a homeowner in North Central San Mateo. I am strongly in favor of the proposed Humboldt bike lanes. If we want to encourage bicycle use, reduce traffic, and reduce our carbon footprint, we must continue making a safe, well-connected network of bicycle lanes. Having the occasional disconnected bike lane or painted "sharrows" on busy streets is simply not enough.

We are in the midst of seeing San Mateo continue to embrace alternatives to car transportation. The closure of B St to cars has been wildly popular, and
early feedback on General Plan alternatives have
indicated strong enthusiasm for prioritizing biking and pedestrians. It's also worth noting that the most sold electric vehicle in the US is actually the e-bike.

Let's make the bike lanes happen!

Jonathan New

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From: Maggie Trinh
Sent: T uesday, February 1, 2022 2:45 PM
To: Sustainability & Infrastructure Commission <[email protected]> Subject: Supporting North Central Bike Lanes

Hi, I strongly support the North Central bike lanes project on Humboldt. We need to improve the bike infrastructure in San Mateo generally and that is a good place to continue making San Mateo a safer place to bike. There is a lot of bike use in that area and we bike through there daily with our kids. I understand the concerns around lost parking and would consider supporting a permitting process to alleviate these concerns while ensuring that the spots that are needed are really being used and not just taken up with inactive or long-term car storage. I have heard that such a program worked well in a neighboring city.

Thank you.

Maggie Trinh
San Mateo resident

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From: Max Mautner
Sent: T uesday, February 1, 2022 7:14 PM
To: Sustainability & Infrastructure Commission <[email protected]> Cc: Jessica Fleeman <j
Subject: Bike Lanes

I've heard that you are tasked with sharing a recommendation to the city council regarding going forward with the North Central bike lanes project.

I'm a homeowner off of Poplar Avenue and am directly impacted by this change.

And I am wholeheartedly in support of increasing our bike safety infrastructure through this project and all means available.

If anything, the proposed bike lane coverage is too small!

Please recommend to the city council that the project should proceed.

We should be introducing residential parking permits like my household had to pay for in our previous neighborhood of Bay Meadows. Public street parking is an entitlement and subsidizes car owners.

We can build a San Mateo that respects the life & liberties of those who do not drive Ford F-150s.

-Max Mautner

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From: Sylvia Bambra
Sent: Wednesday, February 2, 2022 8:47 AM
T
o: Sustainability & Infrastructure Commission <[email protected]> Cc: [email protected]
Subject: North Central Bike Lanes Project …

Greetings,

I am writing in support of the above noted project.

In order to allow safe cycling for individuals, families, and community groups while protecting the environment, it is important to move this project forward while trying to improve the parking options.

Best,

Sylvia Bambra
Managing Partner
Silicon Valley Property Ventures

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From: David Hunt
Sent: T uesday, February 1, 2022 10:45 AM
To: Sustainability & Infrastructure Commission <[email protected]> Subject: Support for North Central Bike Lane Project

Hello Sustainability and Infrastructure Commission,

I'm a resident of Hayward Park and I'm writing today in support of the North Central Bike Lane project on Humboldt St. My family (two kids, my wife, and I) bike for transportation throughout San Mateo whenever possible and getting North/South through North Central is currently difficult to do with limited bike infrastructure in the area. Additionally, as a city we need to take climate change seriously and supporting this project is a small step in the right direction for our cities support of real climate change solutions. Far too often throughout San Mateo we prioritize cars over bikes and pedestrians without even thinking about the consequences. Taking the threat of climate change seriously and thinking intentionally about whether we want to prioritize cars or not is an important and critical step in the right direction. Thanks for considering my comments and I hope your commission can voice your support for the North Central Bike Lanes to council.

Thanks,
- Dave

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From:

Date: F ebruary 2, 2022 at 11:06:03 PM PST
To: Sustainability & Infrastructure Commission <[email protected]> Cc: Azalea Mitch <[email protected]>
Subject: Support for North Central Bike Lanes project
Hello Sustainability and Infrastructure Committee,

Knowing you are soon considering the North Central Bike Lanes project, and as a resident who drives and bikes through our fair San Mateo, I write to you to express my support for the North Central Bike Lanes project. I’ve lived in the vicinity since 2014 and eagerly await the sensation of feeling safe while riding, and now, while riding with my kids. I fervently hope that car parking considerations do not dilute the opportunity to provide a safer biking experience and urge you to stand strong in the face of loud voices of the status quo. You may know as do I, the joy of biking here and I perhaps also the sense of danger cyclists must endure. This is an important opportunity to change that. For me, biking my kids to my in-laws along Humboldt and Poplar really shouldn’t be a frightening experience as it occasionally is. Please move this project along, unchanged by compromises for automobile storage, as quickly as possible.

Thanks so much,
Martin Wiggins

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From: Chris Takimoto < >
Sent: F riday, February 4, 2022 8:29 AM
To: Sustainability & Infrastructure Commission <[email protected]> Subject: Strong support for North Central Bike Lanes projecct

As a local, law-abiding bicyclist in the SF Bay Area who frequently rides through the city of San Mateo, I wanted to express my strong support for the North Central Bike Lanes Project. Thank you for hearing my perspective.

Sincerely,
Chris H. Takimoto, MD, PhD

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From: Kia Holsey <
Sent: S aturday, February 5, 2022 5:02:15 PM
To: City Council (San Mateo) <[email protected]>; Amourence Lee <[email protected]>
Subject: North Central Bike Lane Project

Dear Council,

I write to oppose the bike lane project that would remove parking spaces in the North Central neighborhood. My parents live on the Block of North Fremont Street. North Central is a densely populated neighborhood. Many residences have multiple cars associated with them, which already makes parking difficult at times. Additionally events at the King Center, San Mateo High School, and College Park Elementary School, also have a significant impact on parking in the neighborhood at times.

Decreasing the parking spaces in the area would have a significant impact on the ability to visit the area and see my disabled parents.

There have been times when I visit my parents and have to park on another street to do so. I can only image how much harder it would be if there was less parking. I am quite certain there are many families in the area that would also suffer due to the decrease of parking spaces. It would be difficult to have family events or even one to two guests. It is also difficult to do that.

I urge you to reconsider this plan as it would have more a negative impact on the neighborhood than positive. Many more people would suffer than would benefit from the bike lane.

Thank you.

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From: Dan Provence < >
Sent: T uesday, February 8, 2022 10:30 AM
To: Sustainability & Infrastructure Commission <[email protected]>; Azalea Mitch <[email protected]>; City Council (San Mateo) <[email protected]> Subject: Please approve Humboldt Bike Lanes

Hi All,

I organize a group of four families to ride bikes to school with our elementary school aged children on Wednesdays. We're a pretty visible group, with 8 children and 4 adults. Other parents at our school have come up to talk with me about our biking school bus but unfortunately a lot of the conversation has been negative because San Mateo is not a comfortable place to ride a bike.

Many other parents won't ride bikes because they say that traffic is terrifying, freeway crossings are intimidating and drivers are impatient and aggressive. I've heard that they're comfortable riding in other cities like Palo Alto, where the city has addressed busy crossings and had created continuous bike routes and complete networks for people on bikes. The feelings about San Mateo's bike infrastructure are that our city is way behind.

I thought we were finally making progress as many of the projects in the Bike Plan have a lot of potential but this drawn out process is very frustrating. We need to see the actual changes put on the ground and the dragging of feet on this Humboldt project and others is very discouraging. We have plans (Bike Plan, Sustainable Streets Plan). We have policy (Vision Zero). What we don't have is action. Now is the time to do the following:

-Approve the Humboldt bike lanes and many others very soon - Use quick and inexpensive materials like paint and plastic posts to get things in quickly - Prioritize getting a complete bike network on the ground over doing a fancy project with expensive and time consuming concrete changes like bulb-outs and storm water treatment (that can come later). - Don't leave people on bikes to fend for themselves in busy spots, even if it means someone with a car might get delayed a little bit.

Hopefully we'll get a lot of great changes in soon and we'll be able to add to the size of our bike school bus.

Dan Provence

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From: Michelle Hudson
Sent: T uesday, February 8, 2022 9:52 PM
To: Sustainability & Infrastructure Commission <[email protected]> Subject: Letter from San Mateo Resident - North Central Bike Lanes Project

Dear Commissioners Narita, Loraine, Reyes, Robbins and Rowinsky,

Thank you for all of your wonderful service to our City on the Sustainability and Infrastructure Commission. I am writing to respectfully request that you implement the North Central bike lanes project without delay. As a mother of two school-aged kids who ride their bikes in our city, I worry about their safety on the roads. This project would be a great step forward in ensuring the safety of our children, and all residents, who ride bikes on our city's roads. In addition, the implementation of the project will encourage residents to abandon their greenhouse gas emitting vehicles in favor of climate friendly bikes, and we need every tool in the toolkit to fight climate change while there is still time to avert the worst impacts of climate change.

Thank you for your consideration.

In Partnership,
Michelle Hudson
Resident of San Mateo

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From: Douglas Handerson <
Sent: W ednesday, February 9, 2022 11:08 AM
To: Sustainability & Infrastructure Commission <[email protected]> Subject: My Published Letter to the Daily Journal and a Request for Clarification

February 9, 2022
City Commissioners and Staff,

1) Below is my Letter to the Editor of the Daily Journal published yesterday (2.9.22) regarding tonight's meeting agenda item
on the North Central Bike Lanes Project.

To maximize nearby parking capacity, my preferred solutions are striping parking stalls on nearby streets, a residential parking permit program, and funding for parking improvements and of monitoring by City staff of parking enforcement.

2) Please also clarify at tonight's meeting how the left turn pockets will be retained on Humboldt at Poplar when the bike lanes are added.

By accepting federal funds, San Mateo incurs related local costs

By accepting federal funds, San Mateo incurs related
local costs
Editor,

https://www.smdailyjournal.com/opinion/letters_to_editor/by-accepting-federal-funds-san-mateo-incurs- related-local-costs/article_677f1fde-888b-11ec-b229-4fa457fb116d.html

Thank you,
Doug Handerson

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From: Raayan Zarandian Mohtashemi <
Sent: W ednesday, February 9, 2022 4:00 PM
To: Sustainability & Infrastructure Commission <[email protected]> Cc: City Council (San Mateo) <[email protected]> Subject: Comment regarding North Central Bike Lanes

Dear Sustainability and Infrastructure Commission,
These comments are those that I wish to add after reviewing the posted packet on the North Central bike lanes. Thank you for your consideration of this item.

1. Last night at around midnight, I walked Humboldt Street in the project area with a few friends and we counted off-street private parking residential parking spaces on Humboldt Street that were open. The reason we did this is because the staff parking analysis/data collection was focused on on-street parking, and we wanted to get an idea of how much tandem/off-street parking visible from the public right-of way was happening. Our estimate is that on Humboldt Street, between 5th Ave and Peninsula Ave, there were 164 open off-street parking spaces visible from the street at around 12-1 am (the time of highest parking demand according to the community). I raise this point to illustrate that it seems like there is capacity to tandem park on driveways in the neighborhood, that is currently not being utilized. We also found 25 open on- street parking spaces on Humboldt Street last night.

2. I want to draw to your attention the part of the staff report that indicates that the removed parking spaces can be accommodated within 600 feet (1-2 blocks) of Humboldt and Poplar. This staff estimate does not consider improvements to parking supply and demand made by the proposed parking policy options. That means that the potential impact of the parking removal can be further mitigated. As an example, driveway apron parking would add up to 1300 estimated parking spaces in the neighborhood. Please listen to the science/math on this when considering potential impact.

3. The redesigned roadway geometry with the bike lanes would improve sight distances and potentially reduce vehicle travel lane widths, both things that help improve pedestrian safety.

This project also improves pedestrian safety, another longstanding concern in the community.

Thank you once again for your consideration. In closing, I would like to speak about a friend of mine who lives in the neighborhood and cannot drive due to a medical condition. He must bike and walk places, and often tells me how worried he is about biking in the neighborhood. He works all day and night, and does not have time to attend meetings like this. I ask, when we only dedicate curb space to cars, who are we planning for? And how can we help people like my friend, and the countless other low income riders who have no choice but to bike in this neighborhood?

Thank you for your consideration and deliberation,
Raayan

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From: Mari < >
Sent: T uesday, February 15, 2022 11:19 AM
To: City Council (San Mateo) <[email protected]> Subject: Support for North Central Bike Lanes

Good morning,

I am a homeowner in North Central and would like to express my support for the bike lane project in our neighborhood. A few key points I would like to share:

• Garage use can increase: I have noticed many homeowners don't use their garages for parking but rather for storage. Many others park on the street during the day so they don't have to bother with opening and closing gates. Some residents own multiple vehicles for their businesses or for resale transactions. If all residents parked in their garages and driveways I believe the parking scarcity would be gone. Many may change their behavior with a simple communication from the city, though a means to enforce it would be ideal. • Current (lack of) safety & connectivity discourages bike lane demand: It is not fair to expect the bike lane demand to be proven by current bikers numbers because right now there is not enough safety or connectivity, which keeps many people, like myself, from biking as much and as far as they would like. I bike my kids to school and on weekends to run errands and on leisure. I have tried biking during the week when the traffic is more intense and did not feel safe, having had a few too close for comfort encounters with cars. When the bike lanes are implemented, I can assure you my family and many others will increase our biking and the city biking culture will gradually change. My family would gladly downsize to one car should we be able to safely bike everywhere around San Mateo.
• Property values: I have heard an argument that property values decrease though I am sure it is the opposite. In fact, real estate apps and websites highlight walkability and biking scores as an appealing metric to home buyers.
• Preparing for the future: population density will only increase. We need to invest now in alternative transportation modalities to reduce as much as possible the car influx on our streets.

We need to be ahead of the curve and not only enable but encourage residents to change their transportation habits. A biking city is healthier, friendlier, safer, and greener.

Thank you!

Mariana d' Abreu Tiwari

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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 14 Section Name: NEW BUSINESS File ID: 22-5778 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: February 22, 2022
SUBJECT:

Department Heads and Deputy Directors – Compensation Plan Amendment RECOMMENDATION:

Adopt a Resolution to amend the Consolidated City Manager, City Attorney, Department Head and Deputy Director Compensation Plan to include salary increases for Department Heads and Deputy Directors.

BACKGROUND:

The City Council determines the salary and benefits compensation for employees. The Department Heads and Deputy Directors are not represented by a bargaining group. Their salary ranges are determined by the City Council as set forth in the Consolidated City Manager, City Attorney, Department Head and Deputy Director Compensation Plan.

The Department Heads are at-will positions and serve at the pleasure of the City Manager. The Deputy Director classifications are in the competitive service as defined by Municipal Code Chapter 2.57. Department Heads and Deputy Directors last received increases to their salary ranges on September 16, 2019.

Prior to the pandemic, the City’s General Fund Long-Term Financial Plan assumed annual employee salary increases of two percent (2%). Due to sudden and severe impact to transient occupancy tax and sales tax revenue caused by the COVID-19 pandemic, the City chose to tap into the Rainy-Day fund to prevent layoffs and then entered into concession bargaining discussions with its bargaining units. Department Heads and Deputy Directors were the first group of employees to forgo salary increases in fiscal years 2020 and 2021 to support the Financial Stability Plan. The Adopted 2021-22 Budget assumed zero percent (0%) salary increases for Department Heads and Deputy Directors.

The mid-year budget update presented to the City Council on January 18, 2022, projected increased General Fund revenues in the amount of $10.7 million and decreased expenditures in the amount of $2.8 million, which provides funding to support salary increases. Therefore, the proposed resolution recommends a four percent (4%) increase effective March 6, 2022, to the salary ranges for Department Heads and Deputy Directors. The proposed resolution does not amend the salary for City Manager or City Attorney.

Pursuant to Municipal Code Section 4.02, the City Council provides for the compensation of all officers and employees and salaries shall be fixed by Resolution. Title 2 of the California Code of Regulations (CCR), Section 570.5, requires the City Council to adopt a full salary schedule, as a standalone document detailing the rates of pay for each City classification, and to maintain this salary schedule as a publicly available document for at least five years. The California Public Employees’ Retirement System (CalPERS) uses this salary schedule to determine the “compensation earnable” when calculating the monthly pension an individual will receive when they retire. “Compensation earnable” is defined by the Public Employees’ Retirement Law (PERL) Government Code Sections 20636, and 20636.1 as pay rate and special compensation as defined in the statutes.
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CITY OF SAN MATEO
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BUDGET IMPACT:

Approval of the compensation resolution results in an increase of $60,815 in total compensation for the Department Heads and Deputy Directors for the remainder of the fiscal year. No additional budget authority is required, as this amount can be absorbed within existing operating budgets.

ENVIRONMENTAL DETERMINATION:

This action is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution
Att 2 - Track changes City Manager, City Attorney, Department Head, Deputy Director Compensation Plan

STAFF CONTACT
Teresa Abrahamsohn, Director of Human Resources
[email protected]
650.522.7276
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)

APPROVING AMENDMENTS TO THE CONSOLIDATED CITY MANAGER, CITY ATTORNEY, DEPARTMENT HEAD

AND DEPUTY DIRECTOR COMPENSATION PLAN

WHEREAS, the Department Heads and Deputy Directors are not represented by a bargaining group, and compensation is determined by the City Council; and
WHEREAS, executive positions consist of the at-will heads of city departments who serve at the pleasure of the City Manager; and
WHEREAS, Deputy Director classifications are in the competitive service as defined by Municipal Code Chapter 2.57; and
WHEREAS, a consolidated compensation plan specific to the Department Heads and Deputy Directors has been set forth in a resolution; and
WHEREAS, the Adopted 2021-22 Budget assumed zero percent (0%) salary increases for Department Heads and Deputy Directors; and
WHEREAS, the resolution results in an increase of $60,815 in total compensation for the Department Heads and Deputy Directors for the remainder of the fiscal year.

WHEREAS, the mid-year budget update presented to the City Council on January 18, 2022, projected increased General Fund revenues of $10.7 million and decreased expenditures of $2.8 million providing funds to support salary increases for Department Heads and Deputy Directors in the fiscal year 2021/2022 adopted budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The amendments to the Consolidated City Manager, City Attorney, Department Head and Deputy Director Compensation Plan, for Department Head and Deputy Director classifications, are approved as follows:

Salary: 4.0% increase for department heads and deputy directors effective March 6, 2022.

2. The Consolidated City Manager, City Attorney, Department Head and Deputy Director Compensation Plan, including the salaries set forth in Exhibit A Attachment 1 attached hereto are approved.
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EXHIBIT A

CONSOLIDATED CITY MANAGER, CITY ATTORNEY, DEPARTMENT HEAD AND

DEPUTY DIRECTOR COMPENSATION PLAN
SALARY
Successful employee performance is a key factor in determining compensation.

Salaries have been established for the City Manager and the City Attorney. The current amounts are listed in Attachment 1.

A three-step salary range has been established for each Department Head and Deputy Director classification. The proposed salary ranges with four percent (4%) increases are listed in Attachment 1.

Salary placement is based upon performance review and experience.

The City Manager is authorized to offer unrepresented management employees or potential unrepresented management employees, on a case by case basis, additional fringe benefits incentives, not to exceed 10% of the position’s base salary.

TEMPORARY UPGRADE PAY
In the event the City Manager determines that it is necessary to assign a Department Head or Deputy Director to perform all of the duties of a higher paid classification for two or more consecutive workweeks, he/she shall receive payment for the higher classification for the entire duration of the assignment. The City Manager shall set the salary within the established salary range. Except with the approval of the City Manager, a temporary upgrade assignment shall not continue for longer than one year.

When an employee performs a significant portion but not all of the duties of a higher paid classification, the employee may petition the City Manager for a differential in pay of up to 10%, to be determined by duties assigned for this work out of class.

EMERGENCY WORK
In the event a City Council declared emergency necessitates the devotion of excessive working time by certain management employees in order to maintain essential public services, the City Manager may authorize overtime on a case-by-case basis. Such authorization shall terminate upon cessation of the City Council declared emergency.

PERSONAL TRAINING
Department Heads and Deputy Directors are encouraged to attend instructional programs, conferences and seminars as available in the department’s budget. If the cost to attend exceeds $2,000, attendance must be pre-approved by the City Manager.

LEAVE ACCRUALS
Employees shall accrue vacation leave, sick leave and holiday leave on a pro-rata basis in proportion to regular hours on the payroll. Credit shall not be received for time off without pay. Vacation leave, sick leave, and holiday credits shall accrue from date of appointment. 631 of 663
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Absences of less than four hours shall not be deducted from leave balances. Employees are expected to work a minimum of 40 hours per week, with schedules that may vary from day to day based on workplace needs.

HOLIDAYS
The holidays to be observed are as follows:

A. New Year's Day, January 1st
B. Martin Luther King's Birthday, 3rd Monday in January C. President's Day, 3rd Monday in February
D. Memorial Day, last Monday in May
E. Independence Day, July 4th
F. Labor Day, 1st Monday in September
G. Veteran's Day, November 11
H. Thanksgiving Day, 4th Thursday in November
I. The day after Thanksgiving
J. Christmas Day, December 25th
K. Every day approved by the City Council as a public holiday, public fast, or a day of mourning L. Three (3) floating holidays to be taken on working days mutually agreeable to the employee and the department. Employees shall accrue twelve (12) hours of floating holiday time during the first full pay period in January and July each year.

If a holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on Saturday, the preceding Friday shall be observed as the holiday. If a holiday falls on one’s regularly scheduled day off, holiday time shall be granted.

In the event holidays fall while an employee is on vacation leave, such holidays shall not be charged as vacation leave.

Employees have a forty (40) hour maximum holiday accumulation.

Realizing that not all Safety Department Heads and Safety Deputy Directors are able to take holidays when they fall, as determined by the City Manager, such managers shall be compensated by being placed on a bi-weekly holiday factor. Holiday leave shall never accumulate to more than eighty (80) hours. Effective with the pay period starting December 29, 2019, such managers shall be compensated by receiving holiday-in-lieu pay at the rate of 5.0% of base pay each pay period.

VACATION
Vacations are essential to the employee's welfare and they are granted by the City to allow employees relaxation and rest from their duties. It is the policy of the City not to allow the excess accumulation of vacation leave. All full-time employees shall be entitled to vacation leave with pay as provided below after completion of continuous service with the City. The time at which an employee may take vacation shall take into consideration the needs of the City.

Employees shall accrue a vacation allowance at the rate of 20 days per year for the first 12 years of service, 22.5 days per year for 13 through 23 years of service, and 25 days per year at the beginning of 24 years of service. The above allowances shall be pro-rated for employees beginning employment or leaving employment with the City during a biweekly pay period. 632 of 663
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The City Manager is authorized to provide at-will department heads with vacation accrual based upon the number of years of prior service with public entity employers. The City Manager and City Attorney are provided with this benefit.

The City Manager can provide new Department Heads and Deputy Directors with a balance of up to 80 hours of vacation leave upon hire. The City Manager and City Attorney are provided with this benefit.

Department Heads and Deputy Directors may not accrue more than two times (2x) their vacation leave.

Employees who leave employment shall be paid the straight-time salary equivalent in a lump sum for all accrued vacation leave earned. Such compensation for prorated vacation of separated employees shall be paid by adding or deducting from his or her final paycheck.

VACATION SELL BACK
An employee may make an irrevocable election to sell back to the City eighty (80) hours of accumulated vacation at the employee’s established rate of pay per calendar year. At the time of election, the employee must already have taken a minimum of two (2) weeks’ vacation in the preceding twelve (12) months.

Requests must be received by Payroll no later than December 31 for the following year elections. No employee can elect to sell back more than their annual vacation accrual. Elected hours not requested for distribution (sell back) by December 1 will be automatically distributed in the next pay period (sell back cannot be more than the hours available at time of distribution).

SICK LEAVE
The purpose of sick leave is to continue the compensation of employees who must remain off their jobs because of illness or disability. Such sick leave is a privilege which employees can exercise in the event of his/her bona fide illness or disability or in the event their presence away from work is essential because of illness, death or disability of their immediate family.

For full-time employees, leave shall be accrued at the rate of 3.7 hours for each biweekly pay period (12 days per year). Unused sick leave shall be accumulated. Any employee who is on paid leave shall continue to earn sick leave. An employee who is on leave without pay shall not accrue sick leave. Sick leave shall accrue during an absence due to a work-related disability.

The City Manager can provide new Department Heads and Deputy Directors with up to 80 hours of sick leave upon hire. The City Manager and City Attorney are provided with this benefit.

A Department Head is responsible for determining that only bona fide personal or family sick leave is taken, consistent with standards established by the City. This may include the submission of a doctor’s certificate with prior notice.

Protected Sick Leave
Protected sick leave may be taken and if taken, shall be charged to sick leave, vacation, holiday, or executive leave for the following reasons:
The diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee.
The diagnosis, care or treatment of an existing health condition of, or preventative care for, an employee’s family member.
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Employee family member means parent, spouse, domestic partner, son, daughter, domestic partner’s child, sibling, stepchildren, mother-in-law, father-in-law, grandparents and grandchildren.

Not more than six (6) days of such protected sick leave shall be granted in any one (1) calendar year.

However, if extenuating circumstances exist in the opinion of the City Manager, a reasonable extension of the six (6) day limit may be granted. Any additional leave so granted shall be charged against the worker's sick leave accumulation.

Family Care Leave
In accordance with the Federal Family and Medical Leave Act and the California Family Rights Act, the City will grant job protected unpaid family and medical leave to eligible workers for up to 12 weeks per rolling 12-month period. The City-wide policy will adhere to applicable Federal and State laws.

Bereavement
In the event of a death in the immediate family, employees may take accrued sick leave of up to three (3) days (two (2) shifts for 56-hour employees), or up to five (5) days at the discretion of the City Manager. Bereavement Leave shall be tracked separately from Protected Sick Leave. In this context, immediate family shall be defined as: spouse, domestic partner, child, foster child who resided with the employee at the time of his/her death, stepchild, mother, father, stepmother, stepfather, mother-in- law, father-in-law, brother, stepbrother, sister, stepsister, brother-in-law, sister-in-law, grandmother, grandfather, spouse’s grandmother, spouse’s grandfather, son-in-law, daughter-in-law or grandchildren.

Sick Leave Payout
Upon service or disability retirement, employees shall be paid fifty (50%) of their accrued sick leave up to a maximum of four hundred eighty (480) hours payment; see “DEFERRED COMPENSATION AND RETIREMENT HEALTH SAVINGS ACCOUNT (RHSA)” section for more details. No payments of sick leave shall be due or owed to anyone who is terminated by the City.

DISABILITY LEAVE
The purpose of this Section is to continue the compensation of employees who must remain off their jobs as a result of disability occasioned or injury received as a result of the discharge of their duties as employees of the City. The Department Head is responsible for determining that only bona fide disability leave is taken.

For each disability, employees shall be allowed disability leave up to and including sixty (60) working days. Such disability leave shall be at full pay, less the amount paid by Workers' Compensation.

Disability in excess of that provided in this Section shall be compensated for only under the provisions of the Workers' Compensation Act of the State of California If the sixty (60) working days is exhausted, additional time off may be charged to sick leave with the following exception; employees shall not be charged sick leave for that portion of their salary for which temporary disability payments are received under the State Worker's Compensation Law.

Additional compensation may be awarded by Resolution of the City Council to employees disabled or injured in line of duty, if recommended by the City Manager.

JURY LEAVE
Employees required to report for jury duty shall be granted a leave of absence with pay from their assigned duties until released by the court, provided the employee notifies their Department Head immediately of the notice of jury duty.
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MILITARY LEAVE
Military leave shall be granted by the City in accordance with the provisions of State and Federal laws.

LEAVE OF ABSENCE WITHOUT PAY
Regardless of the combination of paid and unpaid leave used, a leave of absence shall not exceed twelve (12) months in duration, unless otherwise required by law.

Leaves of absence may be granted in cases of illness; in cases of personal emergencies, including childbirth; for education and training; or when such absences would not be contrary to the best interests of the City. Any request for leave of absence shall be made in writing for review and approval by the City Manager.

LONG TERM DISABILITY INSURANCE
The City shall provide long-term disability insurance providing for a sixty (60) day elimination period, subject to prior exhaustion of accrued sick leave or other applicable benefits, and payment of a monthly benefit equivalent to sixty-six and two-thirds percent (66 ⅔%) of full basic monthly salary less any deductible benefits.

SOCIAL SECURITY
Social Security for miscellaneous employees is paid equally by the City and the employee at 6.2% on the Social Security Wage Base. Safety employees hired on or after April 1, 1986 pay 1.45% as the Medicare cost of Social Security.

RETIREMENT
Retirement benefits shall be compensated for under applicable legislation pertaining to the California Public Employees’ Retirement System (CalPERS). The City currently provides the following retirement benefits:

Safety
o3% @ 50 Formula with Single Highest Year Final Compensation for safety employees hired before December 9, 2012.
o3% @ 55 Formula with highest average annual pensionable compensation earned during 36 consecutive months of service for “classic” members hired on or after December 9, 2012. o2.7% @ 57 Formula with highest average annual pensionable compensation earned during 36 consecutive months of service for “new” members hired on or after January 1, 2013. o1959 Survivor Benefit Level 4
oCOLA 2% in retirement
oDeath Benefit (DB) Continues (spouse continues to get DB after remarriage) oPre-Retirement Option 2 DB (If retirement eligible employee dies prior to retirement, spouse can elect to get ongoing retirement benefits)
oMilitary Service Buyback
oRetired Death Benefit (DB) $500
oPrior Service Credit
oPeace Corps: VISTA Buyback
Classic members with the 3% @ 50 Formula or 3% @ 55 Formula pay 50% of the total normal cost rate.

The contributions toward employer rate will be pre-tax under 414(h)2. New members of PERS hired after January 1, 2013 with the 2.7% @ 57 Formula pay 50% of the normal cost rate. The contributions toward employer rate will be pre-tax under 414(h)2.
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Miscellaneous
o2% @ 55 Formula with single highest year compensation for “classic members” hired before December 9, 2012
o2% @ 55 Formula with three-year final compensation for “classic members” hired on or after December 9, 2012
o2% @ 62 Formula with three-year final compensation for “new members” hired on or after January 1, 2013
oSocial Security Coverage
oCOLA 2% in retirement
oDeath Benefit (DB) Continues (spouse continues to get DB after remarriage) oPre-Retirement Option 2 DB (If retirement eligible employee dies prior to retirement, spouse can elect to get ongoing retirement benefits)
oMilitary Service Buyback
oRetired Death Benefit (DB) $500
oPrior Service Credit
oPeace Corps: VISTA Buyback
Classic members with the 2% @ 55 Formula pay 50% of the total normal cost rate. The contributions toward employer rate will be pre-tax under 414(h)2. New members hired after January 1, 2013 with the 2% @ 62 Formula pay 50% of the normal cost rate. The contributions toward employer rate will be pre- tax under 414(h)2.

HEALTH INSURANCE
The City shall make contributions on behalf of employees eligible for Group Medical Coverage under the various plans available to the City in the amounts necessary to a maximum contribution of $160.00 per employee per month. The City's health contribution during part-time employment shall be made on a pro rata basis in accordance to hours on the payroll.

The City shall make available to eligible current and retired employees, benefits equal to the Meyers-Geddes State Employees' Medical and Hospital Care Act.

FLEXIBLE BENEFITS PLAN
All contributions to the flexible benefits plan are contingent upon compliance with state and federal rules and regulations. Benefits shall be taxed as required by law.

The City shall contribute up to $1,797.71 (inclusive of the $160 maximum City contribution towards group medical insurance) per month towards the flexible benefit plan.

On January 1, 2019 and each January during the term of this Agreement, the City’s contribution to the Plan will be increased up to 100% of the Bay Area Kaiser Single rate, 90% of the Bay Area Kaiser Two-Party rate, and 90% of the Bay Area Kaiser Family rate.

If an employee is eligible for alternative group medical insurance through a spouse or domestic partner’s employer-sponsored medical plan, or through a parent’s insurance, the employee may waive the City’s medical insurance coverage and select such alternate plan. Proof of such alternate coverage is required prior to waiving coverage through the City plan. Any employee who waives medical coverage entirely shall be eligible to receive $160.00 per month as taxable income. 636 of 663
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LIFE INSURANCE
The City shall provide $50,000 life insurance and $10,000 accidental death and dismemberment insurance without regard to membership in any health plan.

DENTAL INSURANCE
The City shall provide dental care benefits for employees and their dependents including domestic partners. The dental benefits 100/80/80 include a maximum calendar year payment of $3,000 and 50% orthodontic coverage with a $3,500 lifetime maximum.

VISION INSURANCE
Vision Benefits include an annual exam, lenses, and frames with an annual deductible of twenty-five dollars ($25).

MONTHLY AUTO ALLOWANCE OR MILEAGE ALLOWANCE
The City Manager and City Attorney shall receive a $375.00 monthly allowance. With City Manager approval, department heads shall receive a $375.00 monthly auto allowance.

Upon department head recommendation and City Manager approval, certain deputy directors shall receive a $300.00 monthly auto allowance.

Employees that do not receive a monthly auto allowance and must use their private vehicles for official city business shall be reimbursed at the IRS established rate.

UNIFORM ALLOWANCE
The Police Chief and Deputy Police Chief shall receive $36.73 per pay period.

DAMAGE REIMBURSEMENT
Safety employees shall be reimbursed the reasonable value of any personal equipment or clothing damaged or destroyed in discharging duties under stress or strain where normal caution cannot be exercised.

HOUSING ASSISTANCE
It shall be the policy of the City to assist newly appointed Charter Officers, consisting of the City Manager, City Attorney and Department Heads, to reside within the City of San Mateo by making available, as part of their compensation, a secured loan of City funds to acquire local housing. Said loans shall be made available only upon the following terms and conditions:
It shall constitute a part of the compensation for said employees’ services, to be evidenced by a separate written agreement entered into at or near the time of initial appointment. The loan shall not exceed an amount which is equal to four (4) times the appointee’s annual compensation.
The loan shall be available only upon residential property within the City which is, in fact, the residence of the employee, and shall be due and payable in full upon termination of the employment.
The loan must be secured to the satisfaction of the City Council, and evidenced by a promissory note secured by a deed of trust, which shall be due and payable in full upon sale or transfer of the property, or upon termination of the employment of the employee borrower, whichever occurs first.
The interest rate initially charged on the loan shall equal the interest rate received by the City on the investment of all City funds for the most recently concluded calendar year, as calculated and determined by the City Treasurer. The initial interest rate shall remain constant for five years 637 of 663
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from date of the initial agreement and shall thereafter be adjusted on each fifth anniversary of the agreement to the interest rate received by the City for the then most recently concluded calendar year.

DEFERRED COMPENSATION AND RETIREMENT HEALTH SAVINGS ACCOUNT (RHSA) Employees are eligible to participate in the City-offered 457 deferred compensation plans. All contributions to deferred compensation plans and retirement health savings accounts are contingent upon compliance with state and federal rules and regulations.

Effective September 10, 2017, the RHSA Plan was modified regarding contributions and separation pay to reflect the following:

Safety Department Heads hired by the City before June 1, 2000:
1% City contribution to deferred compensation
No leave balances to RHSA upon separation from City Service Safety Department Heads hired by the City on or after June 1, 2000:
1% City contribution to RHSA
100% of eligible sick leave, and 100% of discretionary leave to RHSA upon separation from City Service
Miscellaneous Department Heads hired before January 1, 1977:
2% Employee/City match to deferred compensation
0.5% City contribution to deferred compensation
100% of eligible sick leave, and 50% of discretionary leave, to RHSA upon separation from City Service
City Manager, City Attorney, and Miscellaneous Department Heads hired on or after January 1, 1977:
2% Employee / City match to RHSA
0.5% City contribution to deferred compensation
100% of eligible sick leave, and 100% of vacation leave, to RHSA upon separation from City service
Safety Deputy Directors:
2% Employee contribution to RHSA
1% City contribution to deferred compensation
100% of eligible sick leave, and 100% of vacation leave, to RHSA upon separation from City Service
Miscellaneous Deputy Directors:
$50.00 per pay period employee contribution to RHSA
2% Employee / City match to deferred compensation
0.5% City contribution to deferred compensation
100% of eligible sick leave to RHSA upon from City service

SEVERANCE
Employees separating from the City shall not be allowed to remain on the payroll after their last day at work. Severance payment shall be provided in a lump-sum for all leave accrual eligible for payout. The 638 of 663
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intent of this paragraph is to prevent employees from running out vacation and thereafter not returning to work or returning for only a very short time period.

With City Manager approval, Department Heads shall be eligible for severance payment equal to as much as six months of base salary and six months benefits payment or continuation of benefits upon involuntary termination without “just cause”.

PROFESSIONAL DUES
Upon request, the City shall pay a reasonable amount for membership dues for one professional organization for each employee.

PERFORMANCE EVALUATIONS
Employee performance goals are set early in the evaluation year. A mid-year review of the employee’s progress towards completing the performance goals should occur. A written evaluation shall be completed by the supervisor and reviewed with the employee at the end of the evaluation year.

EMPLOYMENT PROVISIONS SPECIFICALLY FOR DEPUTY DIRECTORS

PROBATIONARY PERIOD
The probationary period is the length of time required for an employee to become proficient in his/her position, and for the Department Head to adequately judge the proficiency. The standard probationary period shall be twelve months, but the Department Head may shorten or lengthen it by up to six months depending on the proven proficiency of the probationer.

LIMITED DURATION POSITION
The City may hire employees in limited duration positions (non-permanent positions) that will not exceed three (3) years for any of the following reasons: (1) where the position is created for a project(s) or work that is expected to be completed within three (3) years; (2) where the position is funded by grant funds of three (3) or less years in duration; or (3) where the position is funded by moneys from capital or enterprise funds that may be unavailable after three (3) years. Employees shall be informed of the duration of the position at the time of employment. At the end of the position’s duration, employment shall terminate and the employee shall not have layoff rights, bumping rights, severance payments or reemployment rights. This provision shall supersede Personnel Rule Sections 1 (13) and (24). Should an employee who was originally hired to fill a limited duration position be later appointed to a permanent merit position, his/her hire date will be that date that service began in the limited duration position.

CONTINUOUS SERVICE
Continuous service shall mean service in any merit classification since original appointment with the City, excluding any time prior to a break in service. One (1) year of completed continuous service shall include, but not be limited to, all time while the employee is on sick leave and/or vacation leave.

Neither military leave nor leave of absence without pay shall constitute an interruption in computing continuous service. However, leaves of absence without pay of over one month shall not be included when computing length of continuous service for vacation purposes. 639 of 663
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EXECUTIVE LEAVE
Deputy Directors shall accrue forty-eight (48) hours per year of executive leave, on a pay period basis.

Executive leave shall have a maximum balance of eighty (80) hours. Deputy Directors may sell back up to forty (40) hours per calendar year, following the procedures outlined in ‘VACATION SELL BACK’.

A Department Head may recommend to the City Manager that an additional amount of executive leave be authorized, up to an additional forty (40) hours. This additional leave may be granted based on excessive hours, the value of the extraordinary effort, and the performance of the employee. The City Manager has full discretion in deciding whether to grant additional leave. In the event that the additional hours take the employee over the eighty (80) hour maximum, they must sell back any hours above the maximum accumulation allowable.

LAYOFF
Whenever, in the judgment of the City Council, it becomes necessary to abolish a position(s), including the reduction of work hours over twenty percent (20%) per year, the employee(s) displaced shall be deemed to be laid off (employees may accept an hours reduction in excess of twenty percent (20%) without exercising their layoff rights). The rights of employees affected by the abolishment of positions by the City Council shall be hereafter set forth.

Seniority for purposes of layoff need not be continuous and shall include total accumulated length of service under the following types of appointment:
oEmergency appointment under SMMC 2.57.60(h) or previous SMMC Section 2.57.020 (11). oRegular appointment under SMMC 2.57.080.
oProvisional appointment under SMMC 2.57.070(d).
oAppointment as City Manager's assistants under SMMC 2.57.060(a) from a position in the classified service.
oAppointment as a Department Head under SMMC 2.57.060(d) from a position in the classified service.

In the case of ties, seniority shall be determined on the basis of greater hire date seniority, then by random number if necessary.

Seniority for Layoff Purposes
oThe least senior employee in the classification from which the position is abolished is to be first laid off. Prior to layoff of regular employees, temporary and/or provisional employees in the same classification will be laid off first. For purposes of initial layoff, seniority means time in the classification in question. Flexibly staffed positions will be considered a single classification for layoff purposes.
oFor the purposes of Bumping Rights, seniority is defined as seniority within the classification and seniority in a directly related higher classification; i.e., a classification that is within the promotional line and has a higher salary.

Bumping Rights
Employees laid off may elect to be reassigned to a formerly held classification in any Unit held by an employee with less seniority as defined in 22.2, provided the following conditions are met:
oThe formerly held classification exists and has positions allocated and budgeted. Formerly held position includes successor classification if determined by the City to exist. A successor classification exists where the Personnel Board has changed the title of a position or included new duties in the same titled classification, provided that a competitive test was not thereafter given for the retitled or re-dutied classification.
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oThe employee has the ability to perform the essential functions of the formerly held classification. Qualifications may be tested by the City as described in the current job description.
oIf the employee has more than one formerly held City classification, they shall bump to the classification most recently held; the employee may bump into another formerly held classification if no position is available in the "most recently held" classification.

Mutually Agreed Upon Transfer
The City and an employee who has been laid off or bumped may agree to an appointment to a classification that has a vacant position without the need for competitive testing. The following conditions shall apply:
oThe City may test the ability of the employee for the position prior to City's decision on whether it will mutually agree to the transfer;
oThe appointment shall be subordinate to the bumping rights of other employees and may not be used to prevent another employee from having access to the vacant position if permitted by the bumping provisions.

Severance Package
In the event there is not a less senior, formerly held position for the employee to access through layoff or bumping, the employee will be provided a severance package equal to two (2) weeks of pay for each complete year of service, to a maximum of six (6) months’ worth of pay. The City shall make arrangements to provide employees laid off with job search assistance for forty-five (45) days following the effective date of layoff. Job search assistance shall include job and career counseling, resume preparation, and job search assistance at City expense.

Salary in Event of Change Due to Layoff
An employee's rate of compensation in the event of position change resulting from layoff shall be the salary step in the classification to which the employee is laid off which is closest to the base salary received immediately prior to layoff.

Notice of Layoff
The City will notice the employee to be laid off and the employees who will be impacted by bumping by registered mail or hand delivery. Affected employee organizations shall be noticed concurrently by registered mail. The notice shall be sent to the mailing address as shown on the employee's last paycheck unless a more recent address has been provided to the Human Resources Department by the employee. After notice to the employee and employee organizations, the names of employees to whom layoff notices have been sent will be posted at the Human Resources Department in City Hall. The notice shall state the layoff action to be taken, the options available to the employee, reemployment rights, and layoff procedures. Employees shall have ten (10) calendar days to inform the Human Resources Department in writing of the decisions on options stated in the notice. In the event that the employee fails to state their decision, the City shall select an option and City's decision shall not be subject to appeal. The City shall select an option that retains employment with the City if such option exists. The failure to receive notice shall not be grounds to set aside actions taken.

Effective Date of Layoff
Thirty (30) calendar days after notice is mailed to the employee, unless a later effective date is stated in the notice. An appeal shall not modify the effective date, provided, however, that where an appeal is successful and the layoff is nullified the employee shall be provided salary and benefits as if there was not a layoff.
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Appeal of Layoff
An employee may not appeal the decision to lay off his/her position, but may appeal the order of layoff, the bumping provisions (except the test or results of a test of qualifications), and the seniority computation by filing a written appeal with the Human Resources Department stating the basis of the appeal. An appeal must be filed within fourteen (14) calendar days of mailing of notice. The appeal shall be heard by the City Manager/designee within ten (10) calendar days of filing the appeal. A decision will be rendered within ten (10) calendar days of the hearing. Notice will be given by first class mail to the employee and the Association. A further appeal to the Personnel Board may be filed within five (5) calendar days of mailing by filing a written appeal with the Human Resources Office stating the basis for the appeal. The hearing will be held within ten (10) calendar days of the filing of the appeal or as soon thereafter as a quorum of the Board may be gathered and a decision rendered within five (5) calendar days of the hearing.

Recall and Reinstatement
Employees shall be entitled to recall rights to the position from which they were laid off or bumped for a period of two (2) consecutive years from the effective date of layoff or bumping. The effective date of layoff or bumping shall be the employee's last day of work in the classification from which they were laid off or bumped.

When a vacancy occurs in a job classification, laid off or bumped employees eligible to return to that job classification shall be recalled in the inverse order of bump or layoff. Permanent employees who were laid off or bumped are eligible to return to the job classification in which permanent status was held.

Employees reinstated under this Section shall not be subject to a new probationary period.

Probationary employees who did not have permanent status at the time of layoff shall be required to serve the remainder of any probationary period upon recall.

When a vacancy exists and employees are to be recalled, notice of the opening(s) shall be sent to the mailing address as shown on the employee's last paycheck unless a more recent address has been furnished by the laid off/bumped employee. To expedite recall, more than one employee may be notified of an opening.

The employee shall have fourteen (14) calendar days to reply to City from the date of mailing of the recall notice. If employees fail to respond within fourteen (14) calendar days of notice to the City, they shall lose all recall rights. It is the responsibility of the employee who has been laid off to keep the City informed of their address and telephone number. The City has no responsibility to attempt to trace an employee if notice of reinstatement is not delivered by the Post Office.

Employees reinstated after layoff shall be treated as though they have been on leave of absence without pay in computing salary, vacation, sick leave and other benefits. The right to reinstatement is contingent upon the ability of the employee to perform the essential functions of the position to which the employee is being returned.

REEMPLOYMENT
Any permanent employee, separated from a position through resignation and without fault of delinquency on their part, upon recommendation of the reemploying Department Head may be reemployed to the former position, or to another position in the same class, within two (2) years, provided there is an authorized vacancy and the employee meets the requirements for employment.

Reemployed employees shall be subject to a probationary period, and upon the recommendation of the reemploying Department Head, may receive credit for former employment in the determination of the amount of vacation allowance, sick leave, other benefits and their salary step. 642 of 663
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DISCIPLINARY ACTION
Employees who are safety personnel covered by the Police Officers’ Bill of Rights (POBR) shall continue to have those rights afforded them.

The term "disciplinary action" shall include the following actions which may be taken by a Department Head:

A. Letter of Reprimand (for employees covered by the POBR only) B. Suspension without pay up to thirty (30) calendar days; C. Salary reduction;
D. Demotion; or
E. Dismissal
A reduction in hours or a change in schedule, scheduling for workload reasons, a change in work assignment, layoff, letter of reprimand, and performance evaluations shall not be considered as discipline (unless otherwise noted above).

Whenever a disciplinary action is proposed to be taken against a deputy director, he/she shall be notified in writing of the proposed disciplinary action at least five (5) working days in advance of the pre- disciplinary (“Skelly”) hearing. “Working days” is defined as days on which City Hall is open for business.

Such written notification shall include a statement of the proposed disciplinary action to be taken; a statement of the facts upon which the disciplinary action is based which shall set forth clearly and with such particularity the charges against the employee so he/she can understand said charges; a statement indicating the cause for the disciplinary action pursuant to the Personnel Rules or other relevant City policies; and a statement describing any actions taken against the employee in the past.

Whenever disciplinary action is taken against a deputy director, he/she shall be notified in writing of the action taken. Such written notification shall include a statement of the disciplinary action taken; a statement of the facts upon which the disciplinary action is based, which shall set forth clearly and with such particularity the charges against the employee so he/she can understand said charges; a statement indicating the cause for the disciplinary action pursuant to the Personnel Rules or other relevant City policies; a statement describing any actions taken against the employee in the past; and a statement advising the employee that the written notice is to be placed in his/her official personnel file and that he/she has a right to appeal to the Personnel Board. A Department Head may impose discipline immediately.

APPEAL OF DISCIPLINARY ACTION
A deputy director can appeal the receipt of disciplinary action to the Personnel Board by delivering a written notice of appeal to the Human Resources Department within ten (10) working days of the date the written notice of disciplinary action was served upon him/her. In the event the deputy director fails to deliver a notice of appeal to the Human Resources Department within said ten (10) working day period, the disciplinary action shall become final, and the Deputy Director shall have no further right to appeal.

The written notice of appeal filed with the Human Resources Department shall not be required to be in any particular format; however, it shall contain at least the following information:

1. The name and address of the deputy director;

2. The date of the disciplinary action and a statement to the effect that the deputy director appeals the disciplinary action; and

3. The notice of appeal shall be dated and signed by the deputy director or by his/her representative. 643 of 663
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When the Human Resources Department receives a notice of appeal which complies with the requirements set forth herein, the Human Resources Director shall schedule the matter for hearing. For a Letter of Reprimand (for employees covered by the POBR only), the hearing is with the Department Head or his/her designee. For suspension without pay, in-grade salary reduction, demotion, or dismissal, the hearing is scheduled at the next available regular meeting of the Personnel Board at least fifteen (15) working days after receipt of the notice of appeal.

For Letters of Reprimand issued to employees covered by the POBR, the Department Head or his/her designee shall render a final decision concerning the appeal following the hearing, within ten (10) days after the matter is submitted. The decision of the Department Head or his/her designee shall be final and conclusive. For suspension without pay, in-grade salary reduction, demotion, or dismissal, the Personnel Board shall render written findings and recommendations and final decisions concerning the appeal within ten (10) working days after the matter is submitted. The decision of the Personnel Board shall be final and conclusive unless determined otherwise by a court of competent jurisdiction.

SAFETY SHOES
The City shall provide a reimbursement of up to $200.00 every two years for one (1) pair of safety shoes for classifications approved for reimbursement by the department head as deemed necessary. Said reimbursement shall be paid against official receipts for safety shoe expenditures. Safety shoes shall be defined by a classification’s standard or by the employee’s department head. 644 of 663
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CONSOLIDATED CITY MANAGER, CITY ATTORNEY, DEPARTMENT HEAD AND DEPUTY DIRECTOR

COMPENSATION PLAN
ATTACHMENT 1
City Manager and City Attorney
The salary for City Manager was effective February 9, 2020 based on City Council action taken on February 3, 2020. The salary for City Attorney was effective May 17, 2021 based on City Council action taken on April 5, 2021.

TITLE HOURLY BI-WEEKLY MONTHLY ANNUAL
CITY MANAGER $131.23 $10,498.12 $22,745.49 $272,945.88
CITY ATTORNEY $122.60 $9,807.69 $21,250.00 $255,000.00
Salary is based on a 40-hour work week.

Department Heads
Effective March 6, 2022, the City Manager shall establish salaries for department heads for their respective positions at a step within the monthly ranges indicated below.

JOB

CODE TITLE STEPS HOURLY BI-WEEKLY MONTHLY ANNUAL
1260 ASST CITY MANAGER STEP 1 104.94 8,394.94 18,189.04 218,268.46 STEP 2 110.18 8,814.69 19,098.49 229,181.85
STEP 3 115.69 9,255.42 20,053.42 240,640.99
1140 CHIEF OF POLICE STEP 1 121.30 9,704.11 21,025.57 252,306.79 STEP 2 127.37 10,189.31 22,076.84 264,922.08
STEP 3 133.73 10,698.78 23,180.68 278,168.22
1230 CITY CLERK STEP 1 90.28 7,222.22 15,648.15 187,777.83 STEP 2 94.79 7,583.33 16,430.55 197,166.66
STEP 3 99.53 7,962.50 17,252.08 207,024.98
1210 CITY LIBRARIAN STEP 1 101.83 8,146.32 17,650.35 211,804.20 STEP 2 106.92 8,553.63 18,532.87 222,394.48
STEP 3 112.27 8,981.31 19,459.51 233,514.16
1160

DIR COMM
DEVELOPMENT STEP 1 101.94 8,155.08 17,669.35 212,032.21 STEP 2 107.04 8,562.84 18,552.82 222,633.84
STEP 3 112.39 8,990.98 19,480.46 233,765.51
1270 DIR INFO TECHNOLOGY STEP 1 99.31 7,944.45 17,212.97 206,555.61 STEP 2 104.27 8,341.67 18,073.61 216,883.31
STEP 3 109.48 8,758.75 18,977.30 227,727.56
1250 DIR PARKS & RECREATION STEP 1 101.94 8,155.08 17,669.35 212,032.21 STEP 2 107.04 8,562.84 18,552.82 222,633.84
STEP 3 112.39 8,990.98 19,480.46 233,765.51
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1120 DIR PUBLIC WORKS STEP 1 107.64 8,611.11 18,657.41 223,888.96 STEP 2 113.02 9,041.67 19,590.28 235,083.39
STEP 3 118.67 9,493.75 20,569.80 246,837.56
1220 FINANCE DIRECTOR STEP 1 107.39 8,591.59 18,615.11 223,381.27 STEP 2 112.76 9,021.17 19,545.86 234,550.37
STEP 3 118.40 9,472.23 20,523.16 246,277.95
1180 HUMAN RESOURCES DIR STEP 1 99.31 7,944.45 17,212.97 206,555.61 STEP 2 104.27 8,341.67 18,073.61 216,883.31
STEP 3 109.48 8,758.75 18,977.30 227,727.56
Salary is based on a 40-hour work week.

Deputy Directors
The Department Head, with City Manager concurrence, has the authority to fix compensation for his/her respective Deputy Director(s) in the same manner the City Manager establishes salary for department heads. A deputy director who disagrees with his/her placement within the range may discuss it with the City Manager.

Effective March 6, 2022, the deputy directors of city departments shall receive monthly salaries for their respective positions at a step within the monthly ranges indicated below.

Effective Date: 3/6/2022
JOB

CODE TITLE STEPS HOURLY BI-WEEKLY MONTHLY ANNUAL
2237 DEPUTY CITY LIBRARIAN STEP 1 77.03 6,162.57 13,352.24 160,226.85 STEP 2 80.88 6,470.70 14,019.84 168,238.14
STEP 3 84.93 6,794.23 14,720.84 176,650.04
2135 DEPUTY CDD DIRECTOR STEP 1 88.64 7,091.37 15,364.64 184,375.65 STEP 2 93.07 7,445.94 16,132.86 193,594.38
STEP 3 97.73 7,818.24 16,939.51 203,274.12
2271 DEPUTY DIRECTOR PARKS
& REC STEP 1 84.90 6,791.89 14,715.76 176,589.13
STEP 2 89.14 7,131.48 15,451.55 185,418.61
STEP 3 93.60 7,488.06 16,224.12 194,689.50
2117 DEP DIR PUBLIC WORKS STEP 1 87.45 6,995.73 15,157.42 181,889.01 STEP 2 91.82 7,345.52 15,915.30 190,983.57
STEP 3 96.41 7,712.79 16,711.05 200,532.64
2545 DEPUTY POLICE CHIEF STEP 1 109.99 8,799.10 19,064.71 228,776.50 STEP 2 115.49 9,239.05 20,017.94 240,215.29
STEP 3 121.26 9,701.00 21,018.84 252,226.05
2029 DEPUTY DIRECTOR OF
FINANCE STEP 1 85.92 6,873.27 14,892.09 178,705.12
STEP 2 90.21 7,216.94 15,636.70 187,640.42
STEP 3 94.72 7,577.78 16,418.53 197,022.39
Salary is based on a 40-hour work week.
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CITY OF SAN MATEO
RESOLUTION NO. ___ (2022)

APPROVING AMENDMENTS TO THE CONSOLIDATED CITY MANAGER, CITY ATTORNEY, DEPARTMENT HEAD

AND DEPUTY DIRECTOR COMPENSATION PLAN

WHEREAS, the Department Heads and Deputy Directors are not represented by a bargaining group, and compensation is determined by the City Council; and

WHEREAS, executive positions consist of the at-will heads of city departments who serve at the pleasure of the City Manager; and

WHEREAS, Deputy Director classifications are in the competitive service as defined by Municipal Code Chapter 2.57; and

WHEREAS, a consolidated compensation plan specific to the Department Heads and Deputy Directors has been set forth in a resolution; and

WHEREAS, the Adopted 2021-22 Budget assumed zero percent (0%) salary increases for Department Heads and Deputy Directors; and

WHEREAS, the resolution results in an increase of $60.815 in total compensation for the Department Heads and Deputy Directors for the remainder of the fiscal year.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

Salary: 4.0% increase for department heads and deputy directors effective March 6, 2022.

2. The Consolidated City Manager, City Attorney, Department Head and Deputy Director Compensation Plan, including the salaries set forth in Exhibit A Attachment 1 attached hereto are approved.

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CONSOLIDATED CITY MANAGER, CITY ATTORNEY, DEPARTMENT HEAD AND DEPUTY DIRECTOR

COMPENSATION PLAN

SALARY
Successful employee performance is a key factor in determining compensation.

Salaries have been established for the City Manager and the City Attorney. The current amounts are listed in Exhibit A.

A three-step salary range has been established for each Department Head and Deputy Director classification. The proposed salary ranges with twofour percent (24%) increases, and a five percent (5%) increase for the classification of Assistant City Manager, are listed in Exhibit A Attachment 1. Salary placement is based upon performance review and experience.

Absences of less than four hours shall not be deducted from leave balances. Employees are expected to work a minimum of 40 hours per week, with schedules that may vary from day to day based on workplace needs.

HOLIDAYS
The holidays to be observed are as follows:
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A. New Year's Day, January 1st
B. Martin Luther King's Birthday, 3rd Monday in January C. President's Day, 3rd Monday in February
D. Memorial Day, last Monday in May
E. Independence Day, July 4th
F. Labor Day, 1st Monday in September
G. Veteran's Day, November 11
H. Thanksgiving Day, 4th Thursday in November
I. The day after Thanksgiving
J. Christmas Day, December 25th
K. Every day approved by the City Council as a public holiday, public fast, or a day of mourning L. Three (3) floating holidays to be taken on working days mutually agreeable to the employee and the department. Employees shall accrue twelve (12) hours of floating holiday time during the first full pay period in January and July each year.

In the event holidays fall while an employee is on vacation leave, such holidays shall not be charged as vacation leave.

Employees have a forty (40) hour maximum holiday accumulation.

The City Manager is authorized to provide at-will department heads with vacation accrual based upon the number of years of prior service with public entity employers. The City Manager and City Attorney are provided with this benefit.

The City Manager can provide new Department Heads and Deputy Directors with a balance of up to 80 hours of vacation leave upon hire. The City Manager and City Attorney are provided with this benefit.

Department Heads and Deputy Directors may not accrue more than two times (2x) their vacation leave.

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Employees who leave employment shall be paid the straight-time salary equivalent in a lump sum for all accrued vacation leave earned. Such compensation for prorated vacation of separated employees shall be paid by adding or deducting from his or her final paycheck.

The City Manager can provide new Department Heads and Deputy Directors with up to 80 hours of sick leave upon hire. The City Manager and City Attorney are provided with this benefit.

Protected Sick Leave
Protected sick leave may be taken and if taken, shall be charged to sick leave, vacation, holiday, or executive leave for the following reasons:
o The diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee.
o The diagnosis, care or treatment of an existing health condition of, o r preventative care for, an employee’s family member.
o An employee who is a victim of domestic violence, sexual assault, or stalking.

Employee family member means parent, spouse, domestic partner, son, daughter, domestic partner’s child, sibling, stepchildren, mother-in-law, father-in-law, grandparents and grandchildren.

Not more than six (6) days of such protected sick leave shall be granted in any one (1) calendar year.

However, if extenuating circumstances exist in the opinion of the City Mana ger, a reasonable extension of the six (6) day limit may be granted. Any additional leave so granted shall be charged against the worker's sick leave accumulation.

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Family Care Leave
In accordance with the Federal Family and Medical Leave Act and the California Family Rights Act, the City will grant job protected unpaid family and medical leave to eligible workers for up to 12 weeks per rolling 12-month period. The City-wide policy will adhere to applicable Federal and State laws.

Disability in excess of that provided in this Section shall be compensated for only under the provisions of the Workers' Compensation Act of the State of California

If the sixty (60) working days is exhausted, additional time off may be charged to sick leave with the following exception; employees shall not be charged sick leave for that portion of their salary for which temporary disability payments are received under the State Worker's Compensation Law.

Additional compensation may be awarded by Resolution of the City Council to employees disabled or injured in line of duty, if recommended by the City Manager.

MILITARY LEAVE
Military leave shall be granted by the City in accordance with the provisions of State and Federal laws.

LEAVE OF ABSENCE WITHOUT PAY
Regardless of the combination of paid and unpaid leave used, a leave of absence shall not exceed twelve (12) months in duration, unless otherwise required by law.

Leaves of absence may be granted in cases of illness; in cases of personal emergencies, including childbirth; for education and training; or when such absences would not be contrary to the best 651 of 663
interests of the City. Any request for leave of absence shall be made in writing for review and approval by the City Manager.

Safety
o 3% @ 50 Formula with Single Highest Year Final Compensation for safety employees hired before December 9, 2012.
o 3% @ 55 Formula with highest average annual pensionable compensation earned during 36 consecutive months of service for “classic” members hired on or after December 9, 2012. o 2.7% @ 57 Formula with highest average annual pensionable compensation earned during 36 consecutive months of service for “new” members hired on or after January 1, 2013. o 1959 Survivor Benefit Level 4
o COLA 2% in retirement
o Death Benefit (DB) Continues (spouse continues to get DB after remarriage) o Pre-Retirement Option 2 DB (If retirement eligible employee dies prior to retirement, spouse can elect to get ongoing retirement benefits)
o Military Service Buyback
o Retired Death Benefit (DB) $500
o Prior Service Credit
o Peace Corps: VISTA Buyback

Classic members with the 3% @ 50 Formula or 3% @ 55 Formula pay 50% of the total normal cost rate.

Miscellaneous
o 2% @ 55 Formula with single highest year compensation for “classic members” hired before December 9, 2012
o 2% @ 55 Formula with three-year final compensation for “classic members” hired on or after December 9, 2012
o 2% @ 62 Formula with three-year final compensation for “new members” hired on or after January 1, 2013
o Social Security Coverage
o COLA 2% in retirement
o Death Benefit (DB) Continues (spouse continues to get DB after remarriage) 652 of 663
o Pre-Retirement Option 2 DB (If retirement eligible employee dies prior to retirement, spouse can elect to get ongoing retirement benefits)
o Military Service Buyback
o Retired Death Benefit (DB) $500
o Prior Service Credit
o Peace Corps: VISTA Buyback

Classic members with the 2% @ 55 Formula pay 50% of the total normal cost rate. The contributions toward employer rate will be pre-tax under 414(h)2. New members hired after January 1, 2013 with the 2% @ 62 Formula pay 50% of the normal cost rate. The contributions toward employer rate will be pre- tax under 414(h)2.

The City shall make available to eligible current and retired employees, benefits equal to the Meyers-Geddes State Employees' Medical and Hospital Care Act.

FLEXIBLE BENEFITS PLAN
All contributions to the flexible benefits plan are contingent upon compliance with state and federal rules and regulations. Benefits shall be taxed as required by law.

The City shall contribute up to $1,797.71 (inclusive of the $160 maximum City contribution towards group medical insurance) per month towards the flexible benefit plan.

On January 1, 2019 and each January during the term of this Agreement, the City’s cont ribution to the Plan will be increased up to 100% of the Bay Area Kaiser Single rate, 90% of the Bay Area Kaiser Two-Party rate, and 90% of the Bay Area Kaiser Family rate.

LIFE INSURANCE
The City shall provide $50,000 life insurance and $10,000 accidental death and dismemberment insurance without regard to membership in any health plan.

VISION INSURANCE
Vision Benefits include an annual exam, lenses, and frames with an annual deductible of twenty-five dollars ($25).

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Upon department head recommendation and City Manager approval, certain deputy directors shall receive a $300.00 monthly auto allowance.

Employees that do not receive a monthly auto allowance and must use their private vehicles for official city business shall be reimbursed at the IRS established rate.

UNIFORM ALLOWANCE
The Police Chief and Deputy Police Chief shall receive $36.73 per pay period.

HOUSING ASSISTANCE
It shall be the policy of the City to assist newly appointed Charter Officers, consisting of the City Manager, City Attorney and Department Heads, to reside within the City of San Mateo by making available, as part of their compensation, a secured loan of City funds to acquire local housing. Said loans shall be made available only upon the following terms and conditions:
o It shall constitute a part of the compensation for said employees’ services, to be evidenced by a separate written agreement entered into at or near the time of initial appointment. o The loan shall not exceed an amount which is equal to four (4) times the appointee’s annual compensation.
o The loan shall be available only upon residential property within the City which is, in fact, the residence of the employee, and shall be due and payable in full upon termination of the employment.
o The loan must be secured to the satisfaction of the City Council, and evidenced by a promissory note secured by a deed of trust, which shall be due and payable in full upon sale or transfer of the property, or upon termination of the employment of the employee borrower, whichever occurs first.
o The interest rate initially charged on the loan shall equal the interest rate received by the City on the investment of all City funds for the most recently concluded calendar year, as calculated and determined by the City Treasurer. The initial interest rate shall remain constant for five years from date of the initial agreement and shall thereafter be adjusted on each fifth anniversary of the agreement to the interest rate received by the City for the then most recently concluded calendar year.

Effective September 10, 2017, the RHSA Plan was modified regarding contributions and separation pay to reflect the following:

Safety Department Heads hired by the City before June 1, 2000:
o 1% City contribution to deferred compensation
o No leave balances to RHSA upon separation from City Service 654 of 663

Safety Department Heads hired by the City on or after June 1, 2000:
o 1% City contribution to RHSA
o 100% of eligible sick leave, and 100% of discretionary leave to RHSA upon separation from City Service

Miscellaneous Department Heads hired before January 1, 1977:
o 2% Employee/City match to deferred compensation
o 0.5% City contribution to deferred compensation
o 100% of eligible sick leave, and 50% of discretionary leave, to RHSA upon separation from City Service

City Manager, City Attorney, and Miscellaneous Department Heads hired on or after January 1, 1977:
o 2% Employee / City match to RHSA
o 0.5% City contribution to deferred compensation
o 100% of eligible sick leave, and 100% of vacation leave, to RHSA upon separation from City service

Safety Deputy Directors:
o 2% Employee contribution to RHSA
o 1% City contribution to deferred compensation
o 100% of eligible sick leave, and 100% of vacation leave, to RHSA upon separation from City Service

Miscellaneous Deputy Directors:
o $50.00 per pay period employee contribution to RHSA
o 2% Employee / City match to deferred compensation
o 0.5% City contribution to deferred compensation
o 100% of eligible sick leave to RHSA upon from City service

SEVERANCE
Employees separating from the City shall not be allowed to remain on the payroll after their last day at work. Severance payment shall be provided in a lump-sum for all leave accrual eligible for payout. The intent of this paragraph is to prevent employees from running out vacation and thereafter not returning to work or returning for only a very short time period.

PROFESSIONAL DUES
Upon request, the City shall pay a reasonable amount for membership dues for one professional organization for each employee.

EMPLOYMENT PROVISIONS SPECIFICALLY FOR DEPUTY DIRECTORS

PROBATIONARY PERIOD
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The probationary period is the length of time required for an employee to become proficient in his/her position, and for the Department Head to adequately judge the proficiency. The standard probationary period shall be twelve months, but the Department Head may shorten or lengthen it by up to six months depending on the proven proficiency of the probationer.

EXECUTIVE LEAVE
Deputy Directors shall accrue forty-eight (48) hours per year of executive leave, on a pay period basis.

Seniority for purposes of layoff need not be continuous and shall include total accumulated length of service under the following types of appointment:
o Emergency appointment under SMMC 2.57.60(h) or previous SMMC Section 2.57.020 (11). o Regular appointment under SMMC 2.57.080.
o Provisional appointment under SMMC 2.57.070(d).
o Appointment as City Manager's assistants under SMMC 2.57.060(a) from a position in the classified service.
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o Appointment as a Department Head under SMMC 2.57.060(d) from a position in the classified service.

In the case of ties, seniority shall be determined on the basis of greater hire date seniority, then by random number if necessary.

Seniority for Layoff Purposes
o The least senior employee in the classification from which the position is abolished is to be first laid off. Prior to layoff of regular employees, temporary and/or provisional employees in the same classification will be laid off first. For purposes of initial layoff, seniority means time in the classification in question. Flexibly staffed positions will be considered a single classification for layoff purposes.
o For the purposes of Bumping Rights, seniority is defined as seniority within the classification and seniority in a directly related higher classification; i.e., a classification that is within the promotional line and has a higher salary.

Qualifications may be tested by the City as described in the current job description. o If the employee has more than one formerly held City classification, they shall bump to the classification most recently held; the employee may bump into another formerly held classification if no position is available in the "most recently held" classification.

Mutually Agreed Upon Transfer
The City and an employee who has been laid off or bumped may agree to an appointment to a classification that has a vacant position without the need for competitive testing. The following conditions shall apply:
o The City may test the ability of the employee for the position prior to City's decision on whether it will mutually agree to the transfer;
o The appointment shall be subordinate to the bumping rights of other employees and may not be used to prevent another employee from having access to the vacant position if permitted by the bumping provisions.

San Mateo City CouncilFebruary 22, 2022

San Mateo City Council
February 22, 2022