CITY OF SAN MATEO
City Council Regular Meeting
March 21, 2022
7:00 PM
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Joe Goethals
Amourence Lee
Eric Rodriguez
AGENDA
DUE TO THE STATE OF CALIFORNIA’S DECLARATION OF EMERGENCY – THIS MEETING IS BEING HELD PURSUANT TO AUTHORIZATION FROM GOVERNMENT CODE 54943(b)(3) / AB361 (2021) – CITY COUNCIL AND COMMISSION MEETINGS ARE NO LONGER OPEN TO IN-PERSON ATTENDANCE.
ANYONE CAN WATCH AND PROVIDE COMMENTS REMOTELY IN THE WAYS DESCRIBED AT THE END OF THE AGENDA.
To join via Zoom – click here: March 21, 2022 Zoom Meeting To join via telephone: (408) 638-0968
Conference ID: 826 4302 1050 Passcode: 811633
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Society of Science / Regeneron Science Talent Search – San Mateo Finalists
2. College of San Mateo 100 th Anniversary
3. Police Department Digital Forensic Unit – Forensic Partner Award from US Secret Service
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. City Council Meeting Minutes - Approval
Approve the minutes of the City Council Special and Regular meeting of March 7, 2022.
5. Remote Teleconferenced City Council and Commission Meetings – Reauthorization Adopt a Resolution to reauthorize remote teleconferenced City Council and Board and Commission meetings for 30 days, through April 22, 2022, as allowed by Assembly Bill 361 amending the Brown Act, based upon the Governor’s emergency proclamation and findings that meeting in person would present imminent risks to the health or safety of attendees.
6. Ordinance Adoption – Accessory Dwelling Unit Ordinance Amendments Adopt an Ordinance to amend San Mateo Municipal Code Chapter 27.19 – “Accessory Dwelling Unit and Junior Accessory Dwelling Unit – Residential Zones” in accordance with changes to State law and to amend San Mateo Municipal Code Section 27.04.165 by adding a definition for “Junior Accessory Dwelling Unit.”
7. Ordinance Introduction – Disposable Food Service Ware Code Amendment Introduce an Ordinance to amend the San Mateo Municipal Code Chapter 5.89 "Disposable Food Service Ware" to align with the new State laws.
8. Poplar at Golf Course Trash Capture Project – Initial Study/Mitigated Negative Declaration Adopt a Resolution to adopt the Initial Study/Mitigated Negative Declaration for the Poplar at Golf Course Trash Capture Project.
9. Facility Naming Policy – Adoption
Adopt a Resolution to approve the Parks, Open Space Lands and Public Facility Naming Policy.
10. Central Park Playground and Memorial Grove Final Design and Construction Management Service – Agreement Approve an agreement with RRM Design Group for final design, construction documents and construction administration services for the Central Park Playground and Memorial Grove improvement project in the amount of $570,239; establish a contingency reserve of $50,000 for a total of $620,239; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
11. Enterprise Resource Planning Software Licensing, Maintenance and Support Services – Agreement Adopt a Resolution to approve an alternative purchasing procedure and approve a contract with Tyler Technologies, Inc. for Eden financial, human resources, and payroll annual maintenance and support in the amount of $109,355.46, and authorize Information Technology Director to execute the contract in substantially the form presented.
12. State Route 92/El Camino Real Interchange Landscape Improvements Project – Funding Agreement Adopt a Resolution and approve a funding agreement between the City and the San Mateo County Transportation Authority for the State Route 92/El Camino Real Interchange Landscape Improvements Project.
13. State Route 92/El Camino Real Interchange Landscape Improvements Project – Amendment No. 2 Approve Amendment No. 2 to the agreement with BKF Engineers for the State Route 92/El Camino Real Interchange Landscape Improvements Project for a no-cost extension to the term of services.
14. On-Call Professional Consultant Services
Approve amendments to extend the term of individual on-call professional consultant services agreements for no additional costs with Wilsey Ham, WRECO, and Bellecci & Associates until June 30, 2023.
15. Off-Site Plan Review Services – Amendment
Approve Amendment No. 1 to the Professional Consultant Services Agreement with CSG Consultants, Inc. for off- site plan review services in the amount of $100,000, for a new contract total of $199,000, and authorize the Community Development Director to execute the amendment in substantially the form presented.
16. Wastewater Treatment Plant Nutrient Removal and Wet Weather Management Upgrade and Expansion Project – Detroit Drive Public Right-of-Way Easement Dedication
Adopt a Resolution to dedicate a Public Right-of-Way Easement for the Wastewater Treatment Plant Upgrade and Expansion Project at the adjacent northern section of Detroit Drive in substantially the form presented.
17. Wastewater Treatment Plant Backup Generator Rental – Change Order Approve a Resolution to authorize an alternative purchasing procedure for a change order with HERC Rentals, Inc. for the rental of an emergency generator at the Wastewater Treatment Plant in the amount of $82,000, for a revised total amount not to exceed $172,000, and authorize the Public Works Director to execute the change order in substantially the form presented.
18. East San Mateo Sanitary Sewer Lift Station Rehabilitation Project – Amendment Approve Amendment No. 5 with Schaaf & Wheeler for professional design services for the East San Mateo Sanitary Sewer Lift Station Rehabilitation Project in an amount not to exceed $871,424 for a total agreement amount of $2,062,184; increase the contingency reserve by $63,626 for a total contingency balance of $87,200; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
19. City Library Fines – Late Fee Elimination
Approve the elimination of late fines at all San Mateo public libraries.
20. Service Employees International Union Non-Merit Part Time Unit – Memorandum of Understanding Extension Adopt a Resolution to extend the Memorandum of Understanding with the Service Employees International Union (SEIU) Non-Merit Part Time Unit through June 10, 2023.
21. San Mateo Management Employees Association - Memorandum of Understanding Amendment Adopt a Resolution to amend the Memorandum of Understanding with the San Mateo Management Employees Association to modify the salary increases.
22. San Mateo Police Officers’ Association – Memorandum of Understanding Amendment Adopt a Resolution to amend the Memorandum of Understanding with the City of San Mateo Police Officers’ Association for a term through January 6, 2024.
23. Interactive Pandemic Healing Art Wall Project – Agreement Approve an Agreement with The Integrated Spirit, LLC for the temporary exhibition of a work of art for the "Interactive Community Healing Wall"; in an amount not to exceed $2,200 for materials and shared insurance costs from the Art in Public Places Fund, and authorize the Community Development Director to execute the Agreement.
24. General Plan, Housing Element, and Housing Successor Agency – 2021 Annual Progress Reports Accept the Annual Progress Reports for General Plan, Housing Element, and Housing Successor Agency, and direct the Community Development Director to file the reports with the State.
25. Sidewalk and Pedestrian Mall Outdoor Dining Encroachment Permit Program – Adoption Adopt a Resolution to approve an updated Outdoor Restaurant and Merchandise Display Encroachment Permit program in order to add outdoor dining in the pedestrian mall area and change the name of the applicable fee from Outdoor Restaurant Seating and Merchandise Display Encroachment Permit to Sidewalk and Pedestrian Mall Outdoor Dining Encroachment Permit in the Comprehensive Fee Schedule for 2021-22.
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
26. Revenue Enhancement – Follow-up Discussion
Provide direction to staff whether to move forward with a revenue enhancement community survey for real property transfer tax and/or a sales tax ballot measure.
27. Stormwater Funding – Survey Findings
Receive an update on the Stormwater Funding Survey findings and staff recommendations for implementation of a Stormwater Fee; and provide direction and related input.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
28. 330 Villa Terrace – Property Owner Appeal of Relocation Benefits Deny the appeal and uphold the notice to pay relocation benefits to the tenant who resides at 330 Villa Terrace due to unlawful substandard living conditions pursuant to San Mateo Municipal Code Chapter 7.50 “Property Owner Obligations with Respect to Tenants Displaced from Unsafe or Substandard Units.”
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
------------------------------------------------------------------------------------------------------------------------------------------ AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099.
For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream PUBLIC COMMENTS – Can be received in the following ways (Time limits will apply) :
Prior to the meeting in writing: Send comments to: [email protected] until 4 p.m. the day of the meeting.
During the meeting by computer: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default.
When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
During the meeting by telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.