San Mateo City Council
March 21, 2022

Government Code 6103: Exempt from
Recording Fee

WHEN RECORDED, MAIL TO:

City of San Mateo
Attn: City Clerk
330 West 20th Avenue
San Mateo, CA 94403

APPROVAL OF PUBLIC RIGHT-OF-WAY EASEMENT DEDICATION

THIS DEDICATION is made this _______ day of ______________, 2022 by the City of San Mateo (CITY), owner of the property at APN 033-441-230 (2050 Detroit Drive) in the City of San Mateo, California to and for the benefit of Public Right-of-Way for public street and public utility purposes.

CITY hereby dedicates for Public Right-of-Way purposes and incidents thereto that portion of the real property situated in the City of San Mateo, County of San Mateo, State of California as described and depicted in Exhibit A attached hereto and incorporated herein by this reference (“Dedication”).

NOW, THEREFORE, the City Council of the City of San Mateo adopts Resolution No. ___ (2022) to approve the dedication of a Public Right-of-Way easement and authorizing the Mayor to execute this Dedication on the City’s behalf.

[SIGNATURE PAGE FOLLOWS]

387 of 662

IN WITNESS WHEREOF, the undersigned have caused th is instrument to be executed as of the date indicated.

*** SIGNATURES TO BE NOTARIZED***

Dated: __________________, _____ ________________ ____________ By: Rick Bonilla
Its: Mayor

ATTEST: APPROVED AS TO FORM

____________________________ ____________________ __________

Patrice M. Olds, Gabrielle Whelan,
City Clerk Assistant City Attorney

388 of 662

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA |
COUNTY OF __________________|

On _____________________________, before me, ___________________________, the undersigned Notary Public, personally appeared __________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument, and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signed by: ___________________________________

Notary Public, State of California

389 of 662
Exhibit ‘A’ to the Dedication
Legal Description and Plat
390 of 662

EXHIBIT A

LEGAL DESCRIPTION

RIGHT-OF-WAY EASEMENT

Being all that real property situated in the City of San Mateo, County of San Mateo, and State of California, described as follows:

That portion of Parcel Two, as said parcel is described in that certain grant deed filed for record on January 25, 1991 as Document Number 91008619, at the Office of the County Recorder of San Mateo County, and being more particularly described as follows:

COMMENCING at 2.5-inch diameter brass disk monument with punch in monument well stamped ”1986 CITY OF SAN MATEO", lying on the monument line of Detroit Drive at J. Hart Clinton Drive, distant North 00° 27’ 12” West, 521.93 feet from a 2.5- inch diameter brass disk monument with punch in monument well stamped ”1986 CITY OF SAN MATEO" lying on the monument line of Detroit Drive;

Thence along said monument line of Detroit Drive, South 00° 27’ 12” East, 65.62 feet;

Thence North 89° 32’ 48” East, 14.50 feet to the easterly right-of-way line of Detroit Drive, and the northwesterly corner of said Parcel Two, and the POINT OF BEGINNING;

Thence coincident with the northerly line of said Parcel Two, same being the southerly right-of-way line of J. Hart Clinton Drive for the following three courses;

South 71° 22’ 46” East, 73.32 feet;

Thence South 61° 47’ 55” East, 163.68 feet to the beginning of a tangent curve concave to the northeast;

Thence coincident with said curve having a radius of 1950.00 feet, through a central angle of 8° 11’ 40”, an arc length of 278.89 feet to the northeasterly corner of said Parcel Two, and the southwesterly right-of-way line of Detroit Drive;

Thence coincident with the northeasterly line of said Parcel Two and the southwesterly right-of-way line of Detroit Drive for the following two courses;

South 39° 27’ 40” East, 17.42 feet;

Thence South 33° 27’ 40” East, 44.79 feet;

391 of 662

Thence North 69° 11’ 23” West, 372.03 feet to the beginning of a tangent curve concave to the south;

Thence coincident with said curve having a radius of 219.50 feet, through a central angle of 21° 15’ 49”, an arc length of 81.46 feet;

Thence South 89° 32’ 48” West, 47.43 feet to the beginning of a tangent curve concave to the southeast;

Thence coincident with said curve having a radius of 28.00 feet, through a central angle of 90° 00’ 00”, an arc length of 43.98 feet to a point of cusp on the westerly line of said Parcel Two and the easterly right-of-way line of Detroit Drive;

Thence coincident with said westerly line of said Parcel Two and the easterly right-of- way line of Detroit Drive, North 00° 27, 12” West, 147.49 feet to the POINT OF BEGINNING.

A plat titled Exhibit B is attached hereto and made a part hereof.

Containing 29,026 square feet/0.67 acres, more or less.

________________________
Curtis C. Chappell, PLS 7992

March 3, 2022

392 of 662
393 of 662

CITY OF SAN MATEO
2 9
2 5

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 17 Section Name: CONSENT CALENDAR File ID: 22-5864 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 21, 2022
SUBJECT:

Wastewater Treatment Plant Backup Generator Rental – Change Order RECOMMENDATION:

Approve a Resolution to authorize an alternative purchasing procedure for a change order with HERC Rentals, Inc. for the rental of an emergency generator at the Wastewater Treatment Plant in the amount of $82,000, for a revised total amount not to exceed $172,000, and authorize the Public Works Director to execute the change order in substantially the form presented.

BACKGROUND:

The Wastewater Treatment Plant (WWTP) operates five emergency generators that are used in the event of a power outage. Because this is a critical facility that is operated on a continuous basis, any loss of power exceeding 30 minutes could result in water quality violations.

One of the WWTP generators has begun leaking coolant into the oil cooling system, making the generator inoperable. Staff has rented an emergency backup generator from HERC Rentals, Inc. to ensure continued operation. Staff selected HERC Rentals, Inc. for the rental of an emergency backup generator based on written quotes submitted during the regular procurement process. This contract change order continues the rental, which is already on-site until an existing permanent generator can be replaced with a new model. The replacement of the existing permanent generator is scheduled for May 2022.

Pursuant to San Mateo Municipal Code section 3.60.070(h)(3), the City Council may approve other alternative purchasing procedures upon a finding by the City Council prior to or concurrent with the award of contract that the procedures are in the best interests of the City for the particular contract. Based on the above facts, staff recommends for City Council to approve an alternative purchasing procedure based on a finding that it is in the best interests of the City and approve the continued rental of an emergency generator from HERC Rentals, Inc.

BUDGET IMPACT:

The generator rental cost was not budgeted, but sufficient funds are available in the WWTP Maintenance budget to cover the expenses.

ENVIRONMENTAL DETERMINATION:

This change order is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
394 of 662

CITY OF SAN MATEO
2 9
2 5

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Changer Order No. 1

STAFF CONTACT
Robert Learmonth, Wastewater Treatment Plant Manager
[email protected]
650 522 7312
Matt Fabry, Deputy Director
[email protected]
650 522 7309
395 of 662
6 1
2 8

CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE FOR A CHANGE ORDER WITH HERC RENTALS, INC.

FOR A BACKUP EMERGENCY GENERATOR RENTAL FOR THE WASTEWATER TREATMENT PLANT WHEREAS, the Wastewater Treatment Plant operates five emergency generators that are used in the event of a power outage; and
WHEREAS, any loss of power exceeding thirty minutes could result in water quality violations; and WHEREAS, one of the generators has become inoperable due to a mechanical malfunction; and WHEREAS, the City solicited quotes for the rental of a backup emergency generator until a new generator may be installed and selected HERC Rentals, Inc. after a review of quotes received; and WHEREAS, the backup emergency generator from HERC Rentals, Inc. is currently located on-site at the Waste Water Treatment Plant and the continued rental of the emergency backup generator is needed to maintain safe operations; and
WHEREAS, in accordance with Municipal Code section 3.60.070(h)(3), the City Council may approve other alternative purchasing procedures upon a finding by the City Council prior to or concurrent with the award of contract that the procedures are in the best interests of the City for the particular contract; and WHEREAS, City staff recommends approval of a change order with HERC Rentals, Inc. for the continued rental of an emergency backup generator because it is competitively priced and ensures safe Wastewater Treatment Plant operations until a new generator is installed.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS and RESOLVES that:

1. This Council action is categorically exempt from CEQA as an “existing facility” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of an existing or former use. (CEQA Guidelines Section 15301.)

2. In accordance with Municipal Code section 3.60.070(h)(3), the proposed change order with HERC, Inc. is in the best interest of the City because:
a) One of the emergency generators is inoperable; and
b) HERC Rentals Inc. has supplied an emergency backup generator at a competitive price; and c) Procurring a different supplier may result in delays and the City risks potential water quality violations in the event of an emergency.
396 of 662
6 1
2 8

3. The agreement with HERC Rentals Inc., for the supply of an emergency backup generator, in the amount not to exceed of $172,000 is approved.

4. The Public Works Director is authorized to execute the change order in substantially the form submitted, on behalf of the City.
397 of 662

CITY OF SAN MATEO

PUBLIC WORKS DEPARTMENT
330 WEST 20TH AVENUE
SAN MATEO, CA 94403 CHANGE ORDER # 1
(650) 522-7300 CONTRACT CHANGE ORDER
PROJECT: WASTEWATER TREATMENT PLANT GENERATOR RENTAL
TO: FINANCE DEPARTMENT
AGREEMENT WITH: HERC Rentals
27500 Riverview Center Blvd, Ste 100
Bonita Springs, FL 34134
CHANGE ORDER NO. 1 Page 1 of 1 Purchase Order No. 46-05390 February 25, 2022

DESCRIPTION OF WORK
This change order is for Finance tracking only. Refer to the following document for the description of work and agreement of price:

Summary of change:

The Wastewater Treatment Plant operates five emergency generators to be able to continue to operate in the event of a power disruption in the PG&E electrical feed. One of the generator units has become inoperable but is scheduled to be replaced in May. Contract Change Order No. 1 will allow for the rental of a generator until the inoperable unit can be replaced.

Total cost of change not to exceed: $82,000.00

STATEMENT OF ACCOUNT
Original Contract Price $90,000.00 Date Approved:

Previous Change Orders $0.00
Total to Date $90,000.00 By:

This Change Order $82,000.00 AZALEA MITCH, Director of Public Works Revised Contract Price $ 172,000.00
DISTRIBUTION: Finance, Jason Reed; Project File NOTE: This change order is not effective until approved by the Director of Public Works.
398 of 662

CITY OF SAN MATEO
2 9
2 4

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 18 Section Name: CONSENT CALENDAR File ID: 22-5860 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 21, 2022
SUBJECT:

East San Mateo Sanitary Sewer Lift Station Rehabilitation Project – Amendment RECOMMENDATION:

Approve Amendment No. 5 with Schaaf & Wheeler for professional design services for the East San Mateo Sanitary Sewer Lift Station Rehabilitation Project in an amount not to exceed $871,424 for a total agreement amount of $2,062,184; increase the contingency reserve by $63,626 for a total contingency balance of $87,200; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

BACKGROUND:

The Clean Water Program is improving the City’s sewer collection system to prevent sanitary sewer overflows and unauthorized discharges. In 2016, a sewer pump station and force main condition assessment was completed by AECOM that identified and ranked needed improvements. The East San Mateo Lift Station Rehabilitation Project (Project) includes improving the five highest priority lift stations: Kelly/Kehoe, Laurie Meadows, and Los Prados Nos. 1, 2, and 3.

On February 24, 2017, Council approved the award of a professional design services agreement to Schaaf & Wheeler for this Project. The Project was split into two packages for efficient delivery. Staff coordinated with Schaaf and Wheeler to complete each package with a three-phase approach: 1) alternatives analysis, 2) detailed design, and 3) engineering services during construction.

Package 1 included the abandonment of the Laurie Meadows lift station, the upgrade of the Woodbridge lift station, and the modifications to the surrounding sewers to redirect sewer flows. The scope of the original agreement included an alternatives analysis of these improvements. Three amendments were sequentially approved to allow Schaaf and Wheeler to work on the Package 1 design and construction phases: Amendment No. 1 included scope for detailed design, Amendment No. 2 included additional investigations, and Amendment No. 3 included engineering services during construction. The construction contract was awarded to JMB Construction in 2019 and the project was completed in 2020.

Package 2 originally included the rehabilitation of the Los Prados area lift stations and Kelly/Kehoe lift station. In 2021, staff determined that Arroyo lift station also required improvements. Utilizing Schaaf and Wheeler’s existing contract balance, Amendment No. 4 increased their scope to perform an alternatives analysis of these lift stations. The recommendations from the alternatives analysis phase include the Los Prados No. 1 lift station replacement and force main extension, the elimination of Los Prados No. 2 lift station, sewer main improvements between Los Prados No. 1 and No. 2 lift stations, Kelly/Kehoe lift station replacement and force main extension, and the Arroyo lift station rehabilitation.

As part of Package 2, Amendment No. 5 requests budget and scope for Schaaf & Wheeler to provide detailed design phase services for the recommended Package 2 improvements. Staff reviewed and negotiated a proposal with Schaaf and 399 of 662

CITY OF SAN MATEO
2 9
2 4
Wheeler for Amendment No. 5 with a not-to-exceed amount of $871,424. Staff believes the proposal to be reasonable for the scope of work and expertise required and recommends approving this amendment, as well as increasing the contingency reserve by $63,626.

A future amendment will be negotiated to include engineering services during construction for Package 2.

BUDGET IMPACT:

Sufficient funding for Amendment No. 5 is available in the East San Mateo Lift Station Project. A summary of the approved agreement and amendments is shown in the table below:

Agreement/Amendments Contingency
Amount Cumulative Total Expended/Added Balance
Original Agreement $314,121 $314,121 +$30,000 $30,000
Amendment No. 1 Detailed Design $723,327 $1,037,448 0 $30,000 Amendment No. 2 Added Investigations $0 $1,037,448 -$21,426 $8,574 Amendment No. 3 Services during Construction $153,312 $1,190,760 +$15,000 $23,574 Amendment No. 4 Alternatives Analysis $0 $1,190,760 $0 $23,574 Amendment No. 5 Detailed Design $871,424 $2,062,184 +$63,626 $87,200 ENVIRONMENTAL DETERMINATION:

The work addressed by this administrative report is being undertaken to support the Clean Water Program. This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Amendment No. 5

STAFF CONTACT
Laura Webb, Associate Engineer
[email protected]
(650) 522-7322
Deryk Daquigan, Engineering Manager
[email protected]
(650) 522-7287
400 of 662
AMENDMENT NO. 5 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND SCHAAF & WHEELER

FOR EAST SAN MATEO SANITARY SEWER LIFT STATION

REHABILITATION PROJECT

WHEREAS, the City of San Mateo (“City”), a municipal corporation of the State of California, and Schaaf & Wheeler (“CONSULTANT”), entered into an Agreement for professional services (“Agreement”) on February 15, 2017; and

WHEREAS, City and Consultant, wish to amend the Agreement to include an updated Alternatives Analysis as described in the attached Scope of Work.

NOW, THEREFORE, the parties agree as follows:

1. Section 1—Scope of Project of the Agreement is amended to include reference “Exhibits A, A1, A2, A3 and A4”. Exhibit A4 to the Agreement is attached and incorporated by reference. Where conflicting information between “Exhibit A”, “Exhibit A1”, “Exhibit A2”, “Exhibit A3” and “Exhibit A4”, “Exhibit A4” shall take precedence.

2. Section 7—Term, Progress and Completion of the Agreement is amended to reference “Exhibits B, B1, B2, B3 and B4”. Exhibit B4 to the agreement is attached and incorporated by reference. Where conflicting information between “Exhibit B”, “Exhibit B1”, “Exhibit B2”, “Exhibit B3” and “Exhibit B4”, “Exhibit B4” shall take precedence.

3. Section 8— Payment of the Agreement is amended to change the not to exceed fee from “$1,190,760.00” to “$2,062,184.00” pursuant to the Rate and Cost Schedule set f orth in Exhibit C4, which is attached and incorporated by reference.

4. The remaining terms of the Agreement remain in full force and effect.

IN WITNESS WHEREOF, CITY OF SAN MATEO and Schaaf & Wheeler have executed this Agreement on .

CITY OF SAN MATEO CONSULTANT
Schaaf & Wheeler

Azalea Mitch Date Charles D. Anderson Date
Public Works Director President

APPROVED AS TO FORM

Linh Nguyen Date Exhibits:

Assistant City Attorney Attachment A4 – Scope of Services Attachment B4— Schedule
Attachment C4—Rate and Cost Schedule
401 of 662

ATTACHMENT “A4”

SCOPE OF SERVICES
For
Amendment 5

City of San Mateo

Clean Water Program
Sanitary Sewer Lift Station Rehabilitation Design Services Job No. CWP469988
402 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

SCOPE OF SERVICES
The Consultant will provide engineering consulting services for all project elements listed in this Scope of Services. The project and fee negotiations will be executed in three phases for each lift station project as listed below and further defined in this Scope of Services:

Phase 1
• Task 1 - General Services (Mobilization and Supporting Task 2) • Task 2 - Verification of Rehabilitation and Basis of Design Phase 2
• Task 1 - General Services (Supporting Tasks 3 through 6) • Task 3 - 50% Design
• Task 4 - 90% Design
• Task 5 – 100% Design and Bid Documents
• Task 6 - Bid Period Assistance
Phase 3
• Task 1 - General Services (Supporting Task 7)
• Task 7 – Construction Phase Services
Typical tasks that are required of the Consultant under these categories are detailed in the following sections. Throughout the design of this project, the Consultant will submit deliverables for review and approval by the City and other governing agencies as required. A preliminary description of proposed deliverables has been provided in this Scope of Services and will be finalized during contract and fee negotiations.

The deliverables required by the Consultant will vary depending on the necessary improvements to the pump stations and force mains defined for each project. All drawings shall be drawn using AutoCAD and PDFs capable of plotting at a legible scale both 11x17 and on 22” x 34” sheets shall be provided. Additional deliverable information is provided in the various task descriptions below.

For the basis of design, 50%, 90%, and 100% submittals, the Consultant shall attend a review meeting with City staff where the submittals are presented to the City and it is demonstrated that previous City comments were addressed in the submittal.

The City reserves the right to discontinue, alter, or postpone services at any time.

SANITARY SEWER LIFT STATION REHABILITATION PROJECTS
This scope assumes that one set of design documents will be prepared for all lift stations, force mains, and gravity sewer mains. This scope assumes that the design will include the following items, as further described in the basis of design report.

1. Replace Los Prados #1 lift station and force main
a. Extend force main to the Flint-Norfolk Pump Station
b. Reconfigure the intersection of Los Prados and La Selva (layout alternative 2, bulb out)
403 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

2. Abandon Los Prados #2 lift station

3. New deeper gravity sewer main between the Los Prados #1 and #2 lift stations

4. Replace Kehoe Kelly lift station and force main
a. Extend wet weather force main to the Flint Force Main near the intersection of Kehoe and Lodi)
b. Extend dry weather force main to the adjacent gravity sewer system.

5. Rehabilitate the Arroyo Lift Station and Replace the Force Main Key design elements for each project are identified below.

Kehoe Kelly Pump Station and Force Main Rehabilitation
The Kehoe Kelly Pump Station is a sanitary sewer lift station serving residential neighborhoods and is located at the northeast corner of the Kehoe Avenue and Kelly Street intersection. The lift station’s existing firm capacity is 75 gallons per minute (gpm) at 10 feet total dynamic head (TDH). It has a dry well and wet well, and discharges through a 6-inch-diameter cast iron / asbestos-cement force main approximately 160 feet in length.

Improvements at this lift station include:
• Regrading of surface to correct uneven topography.
• Repaving of the improved site area.
• Replace wet well with a deeper wet well to prevent high water operating level from reaching influent lines.
• Replace existing pumps and motors with higher capacity equipment to meet Peak Wet Weather Flow (PWWF) demands.
• Replace the force main with appropriate pipe material and diameter to accommodate higher capacity pumps. Extend wet weather force main to the Flint-Norfolk force main. o This scope assumes the force main will be installed within the roadway at the 16th Avenue Channel crossing, between the top of the box culvert and the existing road surface.
o Environmental permitting for force main crossing of the 16th Avenue Channel, if deemed necessary.
o Relocation of the existing water main on the north side of the channel crossing is included as an optional task, if deemed necessary.
• Include a 3rd smaller dry weather pump and separate force main that extends to the adjacent gravity sewer system.
• Replace the main electrical distribution panel and replace electrical enclosure. • Include odor control equipment as defined by others.
• Provide a thermographic study of the new electrical equipment per code to determine where warning labels shall be installed per NFPA 70E.
• Design temporary sanitary sewer bypass system required to construct improvements. • Provide shroud or security cover for gate and electrical enclosure padlocks.

Los Prados No. 1 Pump Station and Force Main Rehabilitation Project Los Prados No. 1 Pump Station is a sanitary sewer lift station serving residential neighborhoods and commercial areas, including restaurants. It is located in the southwest street median of the 404 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

intersection of Los Prados Street, South Northfolk Street, and La Selva Street. The lift station’s existing firm capacity is 460 gpm at 21 feet TDH. It has a dry well, wet well, and aboveground portions and discharges through an 8-inch-diameter asbestos-cement force main approximately 478 feet in length. Fats, oils, and grease are a major issue with this pump station.

Improvements at this lift station include:
• Relocate pump station to the southwest corner of the intersection. • Reconfigure intersection to have a bulb out for the pump station (BODR intersection reconfiguration Alternative 2).
• New deeper wetwell to eliminate surcharging in upstream gravity system. • Replace the force main with appropriate pipe material and diameter to accommodate pump station flow capacity. Extend force main to the Flint-Norfolk Pump Station. • Upgrade the main electrical distribution panel and replace electrical enclosure. • Provide a thermographic study of the existing or new electrical equipment per code to determine where warning labels shall be installed per NFPA 70E. • Design temporary sanitary sewer bypass system required to construct improvements. • Provide shroud or security cover for gate and electrical enclosure padlocks.

Los Prados No. 2 Pump Station Elimination and Gravity Main Between LP1 and LP2 Los Prados No. 2 Pump Station is a sanitary lift station located across from 3161 Los Prados Street, in the driveway between El Parque Circle and Bahia Street, serving residential neighborhoods. The lift station’s existing firm capacity is 237 gpm at 8 feet TDH. It has a dry well, wet well, and aboveground portions and discharges through an 8-inch-diameter asbestos- cement force main approximately 55 feet in length.

Improvements at this Pump Station include:
• Eliminate and abandon Los Prados No. 2 Pump Station
o Remove all equipment
o Abandon below grade structures in place
o Eliminate electrical service.
• Install new deeper gravity sewer main between Los Prados No. 2 and Los Prados No. 1 pump stations to accommodate pump station elimination.

El Parque Court Gravity Sewer Replacement
The existing gravity sewer main in El Parque Court has a significant sag and remains fully surcharged at all times.

Improvements include:
• Replace the gravity sewer main within El Parque Court to eliminate the sag.

Arroyo Court Pump Station and Force Main Rehabilitation Project Arroyo Court Pump Station is a sanitary sewer lift station serving the adjacent residential neighborhood. It is located on Arroyo Court, just south of El Camino Real. The lift station’s existing firm capacity is 398 gpm at 30 feet TDH. It has a dry well, wet well, and aboveground 405 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

control panel. The force main is 8-inch asbestos concrete and discharges at a manhole near the intersection of Arroyo Court and El Camino Real.

Improvements at this lift station include:
• Convert the existing drywell into wetwell. Rehabilitate structure and replace top slab as necessary to accommodate the new pump station layout.
• Expand pump station limits to accommodate new electrical equipment and generator. • Environmental permitting for pump station expansion and tree removal. • Obtain title reports for adjacent properties to identify limits of existing easements.

Easement acquisition services are included as optional tasks herein. • Modify and/or rehabilitate existing wetwell to convert to a flow through structure. • Replace the force main with appropriate pipe material and diameter to accommodate pump station flow capacity.
• Upgrade the main electrical distribution panel and replace electrical enclosure. • Provide a thermographic study of the existing or new electrical equipment per code to determine where warning labels shall be installed per NFPA 70E. • Design temporary sanitary sewer bypass system required to construct improvements. • Provide shroud or security cover for gate and electrical enclosure padlocks.

TASK 1 – General Services
General services include tasks that will be performed by the Consultant throughout the project.

Task 1 will cover all general services required for Phase 1, Phase 2 and Phase 3 for all of the lift station projects awarded to a single Consultant. These services include:
• Project Management
• Project Execution Plan
• Risk Management
• Workshops and Meetings
• Quality Control
• Management of Subconsultants and Subcontractors
• Agency Coordination and City Meeting Support
• Permitting
• Health and Safety Plan
Further information regarding expectations for these services will be issued as a separate program standard in the Design Standards and Guidelines, prior to the Phase 1 Negotiations.

Task 1.1 – Project Management
Task 1.1.1 – General Management
The Consultant will be responsible for detailed management of the project, including subconsultants and subcontractors, and will keep the City appraised of the status of the project. 406 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

The Consultant will provide the key management personnel as described in their proposal on this project. The Consultant will not reassign the key project personnel without prior approval of the City per the Standard Agreement for Professional Consultant Services.

Task 1.1.4 – Progress Report
The Consultant will prepare and submit monthly progress reports that include a narrative of the work completed by task, project decision log, project action item log, upcoming work, project issues, budget and schedule status, percent complete, cost to complete, earned value versus actual spent analysis, potential scope or budget changes, and other important project information.

Task 1.1.5 – Project Invoices
The Consultant will prepare and submit monthly invoices in accordance with Program standards.

The invoices will document the man-hours and billing rates for staff for each task in the WBS, as well as overhead, profit and any direct costs. The current and previous billing period invoicing, as well as a summary of the budget spent, budget remaining, cost to complete, and all backup documentation for expenses will be included. The monthly progress report and project schedule will be submitted with the project invoice as part of the monthly request for payment.

Task 1.1.7 – Progress Schedule
The Consultant will prepare a cost loaded project schedule in significant detail to calculate a monthly earned value of work performed. The selection of tasks and task durations will be approved by the City. The Consultant will prepare a planned value curve for the Project. Prior to invoice submittal, the Consultant will evaluate the percent complete for each activity worked on during the billing period. The Consultant will calculate the earned value for the month. The earned value will be compared to the planned value and the actual invoice value for the month. The Consultant will need to justify any requests for monies over the planned value and explain how the overall budget will be met over the life of the project.

Task 1.1.8 – Logs
The Consultant will develop and maintain a Decision Log. The log will be used to track project decisions and how they were made. The Consultant will submit a copy of the updated Decision Log with each monthly Progress Report. The log should include the following information:
• Assign a Decision Number
• Describe the Decision
• Identify the date of the Decision
• Identify the City and Consultant staff party to the Decision • Identify the effect of the Decision and any impacts to the project scope, schedule, and budget
The Consultant will develop and maintain an Action Item Log. The Consultant will submit an updated copy of the Action Item Log at progress meetings and with each monthly Progress Report. The log should include the following information:
• Assign an Action Item Number
• Describe the Action Item
407 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

• Identify the originator of the Action Item
• Identify the initiation date of the Action Item
• Describe the problem, issue or interest the Action Item is intended to address • Specify who is responsible for completing the Action Item • Specify the Action Item due date
• Identify when the Action Item was completed
• Identify any linked subtasks required for successful completion of the Action Item • Identify the results of completing the Action Item and any impacts to the project scope, schedule, and budget
Task 1.3 – Workshops and Meetings
The Consultant will prepare and submit to the City an agenda and meeting minutes for each formal meeting or workshop.

Task 1.3.2 Progress Meetings
The Consultant will conduct monthly project meetings with the City to review the Consultant Project Manager’s report and the status of the project scope, schedule, budget and any issues which may affect completion of the project. Meetings should be arranged so that the monthly progress report, invoice, and schedule can be submitted at each meeting. Acceptance of the monthly progress report, invoice, and schedule at this meeting is not mandatory; the City has up to five (5) workdays to review and approve the submittal.

Other meetings will be scheduled on an as-needed basis.

Task 1.3.3 Workshops and Focused Meetings
The Consultant will hold meetings and workshops throughout the project to keep the City appraised of the job, review work-in-progress, share information, discuss project submittals, present findings of technical analyses, discuss constructability and operation concepts, receive and resolve comments, and obtain decisions and direction by City staff.

For the basis of design, 50%, 90% and 100% design submittals, the Consultant will conduct a review meeting with City staff where the submittals are presented to the City and it is demonstrated that previous City comments were addressed in the submittal. The City will be able to provide new comments to the Consultant. The City review period is typically two (2) weeks for each major submittal. At the end of the review period, the Consultant will meet with City staff to receive and review City comments. Final adjudication of comments will be documented.

This scope of services also includes two additional workshops/meetings with City staff as deemed necessary throughout the design.

Task 1.4 – Quality Control
The Consultant will develop a Quality Assurance/Quality Control (QA/QC) Plan for implementation of the Scope of Work. The Consultant’s QA/QC Plan will be reviewed and approved by the City Project Manager and will include or reference all the controls necessary for implementation.

QA/QC Plans shall include detailed requirements for providing the required integrity for all field work, including conducting the explorations, sampling, and sample custody and transport. All 408 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

QA/QC procedures for laboratory work shall be included. Each submittal, or partial submittal of testing results shall be accompanied by a written certification, signed by the Consultant’s Project Manager and the responsible individual from the applicable subconsultant, stating that all QA/QC procedures have been complied with for the information or submittal being delivered to the City.

Submittals that do not include the written certification of compliance or that contain gross deficiencies or errors requiring a significant amount of the City staff time for checking will be returned without review until the City is satisfied that a thorough Consultant’s review, compliance with standards, checking and correction for coherence, consistency, spelling, etc., has been performed.

Task 1.5 – Management of Subconsultants
If the Consultant requires the services of any subconsultants, then the Consultant will include a list of them in the proposal, explain why they are needed, and provide a general description of their effort.

The Consultant will manage the activities of subconsultants during performance of the project. All requirements of the contract shall also apply to subconsultants.

Task 1.6 – Agency Coordination
The Consultant will assist the City in coordinating the project with various local/county, state/regional, and federal agencies. This task includes attending meetings, as needed, with applicable agencies, providing meeting minutes, and providing project information and exhibits to the agencies. This task is established as an allowance task and shall only be used when specifically requested by the City in writing. Costs for this task shall be invoiced as a separate line item and shall include a copy of the authorization from the City.

Task 1.7 – Permitting
For all applicable project elements of this Scope of Work, the Consultant will provide contract documents, which ensure that facility features and performance and construction procedures comply with all conditions of existing permits and permits required to construct this project.

Construction drawings, specifications and supplemental drawings will be prepared, as necessary in the format required to obtain all permits.

The Consultant will identify and obtain all local/county, state/regional, and federal permits required for the projects, including but not limited to environmental permits, encroachment permits, building permits, etc. The Consultant will complete all permit applications, prepare supporting documentation for the permit applications as required by the issuing agency, furnish the required number of copies of all construction drawings and exhibits, and attend meetings with permitting agencies as required. The Consultant will coordinate with the City before meeting with any permitting agencies. The Consultant will ensure all permit applications are submitted in a timely fashion to ensure that design and construction are unimpeded by the permitting process. A critical path schedule for all permits shall be included in the schedule developed by the consultant team.

All permit fees will be paid directly by the City and will not be deemed part of Consultant’s fee.

The City has prepared a Final Programmatic Environmental Impact Report to comply with the California Environmental Quality Act (CEQA). The Consultant will prepare the Project Description and assist the City to determine the appropriate level of CEQA review for the project. This scope assumes that the project will qualify for categorical exemption. The Consultant will prepare a Notice of Exemption. If it is determined that the project does not qualify for categorical exemption, 409 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

the Consultant will prepare an Initial Study/Mitigated Negative Declaration as detailed in the optional tasks below.

The environmental permitting scope includes the following for the Arroyo Court and Kehoe Kelly Force Main locations. It is assumed that all other work will qualify for categorical exemption and will not require additional permitting.

1. Project coordination and meetings

2. Preparation of Project Description and CEQA Documentation

3. Preparation of CEQA Notice of Exemption

4. Preparation of Initial Study/Mitigated Negative Declaration is included as an optional task below.

5. Cultural Resources Study

6. CEQA Level Biological Resources Technical Report

7. Tree Survey

8. Water Board Permitting (Waste Discharge Requirements)

9. CDFW Permitting (Lake or Streambed Alteration Agreement)

10. Riparian Mitigation (likely required for tree removal at Arroyo Court) a. Investigate feasibility for on-site planting or riparian enhancement b. Coordinate with City to identify off-site mitigation options, if necessary c. Develop mitigation concepts and negotiate w/ the Water Board and CDFW. d. Prepare Riparian Mitigation and Monitoring Plan (RMMP)

Task 3 –50% Design
This task shall be conducted independently for each lift station; however, one set of design documents will be prepared for all lift stations, force mains, and gravity sewer mains.

Task 3.1 – 50% Design Development
The design activities and design elements shall be provided as needed to provide a 50% design deliverable including, depending on the specific project, the following at a 50% level of completion with specific information as indicated:
• Civil drawings, including general facility layout and site plan, plus partial plans, sections, and details needed to depict the work.
• Demolition drawings for items requiring demolition of existing features • Force main plan and profile drawings showing alignment and associated changes as may be applicable
• Structural drawings for all structural modifications or new structures or structural components
410 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

• Process piping drawings, including plans, sections, details, and schematics as required to properly depict the required work.
• Process mechanical drawings depicting new installations or rehabilitation for process equipment, such as pumps, and including plans, sections, details, and schematics as required
• Instrumentation drawings showing new instrumentation and associated block diagrams for connections to existing or new systems. P&IDs may be provided, but are not specifically required.
• Electrical drawings for new features including wiring and conduit, electrical panels and enclosures, motors, and related components. Provide plans, sections, details, and schematics as required to properly depict the required work. Include a revised one-line drawing depicting the new, rehabilitated, and existing electrical components in the lift station.
• Preliminary new and rehabilitated equipment list with pertinent capacity, materials of construction, electrical and instrumentation requirements, as applicable • Preliminary new and rehabilitated instrument list with application, range, materials of construction, electrical and signal connection requirements, as applicable • Preliminary pipe and valve schedule for all new and rehabilitated piping both above and below grade, inside and outside, for the entire lift station and force main system. Include pipe and valve type, joints, lining and coating information, pressure class and testing requirements.
• Topographical survey and associated base mapping needed to support the design based on the recommended improvements as recommended in Task 2.6 above and conducted as defined in Task 2.3.
• Geotechnical Data Report and Geotechnical Design Memorandum in accordance with investigation and geotechnical engineering services as recommended in Task 2.6 above and conducted as defined in Task 3.2 below.
• Utility research and potholing results, as necessary to verify utilities that may conflict with the recommended improvements as recommended in Task 2.6 above and conducted as defined in Task 3.3 below.
• Summary of all required permits and their acquisition requirements (e.g. Building Permits, etc.)
• Land acquisition needs, if applicable
• Constructability review
• All drawings will be drawn using AutoCAD. The Consultant will use three-dimensional (3D) models for buildings and structures to facilitate review of concepts with the City. • Coordination with the Clean Water Program’s General Conditions and Special Provisions
• List of technical specifications
• Design calculations for all pertinent project features • 50% cost estimate (Class 2) with basis of estimate narrative 411 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

• Statement signed by Consultant’s Project Manager that all deliverables have been reviewed or otherwise checked in full conformance with Consultant’s QA/QC Plan.

All design work shall be in conformance with the Clean Water Program design guidelines and standards which will be provided to the Consultant during the negotiation phase.

The 50% design deliverable shall include 8 hard copies (using 11 x 17 drawings) and one print ready PDF on electronic media acceptable to the City of all deliverables.

3.1.2 – Site Visits
Site visits will be conducted throughout the design process to document existing conditions, take field measurements, document visible utilities, and to review the proposed improvements.

3.1.2 - Topographic Surveying and Utility Research
The Consultant and Consultant’s surveying subconsultant shall conduct additional field surveys as required to generate topographic and planimetric information and base mapping for drawings to support the design.

The field survey shall establish both horizontal and vertical alignment of the facilities and will note all survey monuments, topographic features, surface features (pavements, curbs, retaining walls, trees, etc.), utilities, right-of-way limits, property lines, property information, and elevations. The Consultant will be responsible for obtaining all permits and access agreements to perform the survey, and providing any necessary traffic control.

3.1.3 - Title Report and Title Review
Title reports will be obtained for up to four properties, two adjacent to Arroyo Pump Station and two on the Kehoe Avenue Force Main crossing at the 16th Avenue Channel. Existing easements will be identified and shown on the project drawings and the need for additional easements will be identified, where applicable.

3.1.4 – Geotechnical – Update Report
The previously prepared geotechnical report will be updated with additional geotechnical data obtained during the pump station alternative phase and to reflect the current project scope.

3.1.5 – Hydraulic Modeling and Analysis
Hydraulic modeling and analysis will be conducted to identify project impacts to the upstream and downstream gravity sewers, force mains, and pump stations. The City’s existing hydraulic model will be updated with additional available data and pump curves. The proposed improvements will be added to the model for comparing existing and proposed conditions. The proposed impacts will be identified and summarized in a brief memorandum.

Task 4 – 90% Design
This task shall be conducted independently for each lift station; however, it is assumed that one set of design documents will be prepared for all lift stations, force mains, and gravity sewer mains. All design work shall be in conformance with the Clean Water Program design guidelines and standards which will be provided to the Consultant during the negotiation phase.

For the 90% Design Submittal, the major design elements shall be well-established and essentially complete. All supplementary/auxiliary design elements shall be incorporated between 412 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

the 50% and 90% Design Submittal for a complete design package. Drawings for all disciplines shall be substantially complete. The submittal will include the location and arrangement of all significant existing and proposed structures and equipment, all existing utilities adjacent to or within the construction area, drawing index, legend, etc. Specifications shall be substantially complete and include all sections and all divisions including the legal, procedural, and general “front-end” sections.

This submittal will include all finished, checked and complete plans and specifications. No new drawings and/or specification sections by the Consultant will be expected after this stage. All City comments on the previous submittal will have been resolved, rejected, addressed and/or incorporated in this submittal. The project is essentially finished and submitted as complete. The only missing effort is the City final review and regulatory approval with comment incorporation.

Consultant’s checking will include a review of all deliverables within each discipline (i.e. drawings, detailed specifications, project support documentation, etc.) and an inter-discipline coordination cross-check to correct discrepancies among the project documents.

Discipline calculations, databases, construction costs estimates, schedule and other project support documentation will be updated to reflect the status of the Drawings and Detailed Specifications and will support the 90% design submittal workshops.

An updated construction cost estimate (AACE Class 2) with basis of estimate narrative and construction sequencing plan and schedule shall be included with the deliverables.

The 90% design deliverable shall include a statement signed by Consultant’s Project Manager that all deliverables have been reviewed or otherwise checked in full conformance with Consultant’s QA/QC Plan.

The 90% design deliverable shall include 15 hard copies (using 11 x 17 drawings) and one print ready PDF on electronic media acceptable to the City of all deliverables.

Task 5 – 100% Design and Bid Documents
This task shall be conducted independently for each lift station; however, it is assumed that one set of design documents will be prepared for all lift stations, force mains, and gravity sewer mains.

All design work shall be in conformance with the Clean Water Program design guidelines and standards which will be provided to the Consultant during the negotiation phase.

Following receipt of all City and regulatory review comments on the 90% Design Submittals, the Consultant will prepare the Final (100%) Design and submit a 100% design submittal as a final check set. The final check set shall include all bid documents. Prior to submittal, the Consultant will have performed an inter-discipline cross-check of the design changes made since 90% design and corrected the related discrepancies. The Consultant will not add any new drawings or make any changes to the plans or specifications that are not a result of comments received by the City, regulatory review, or a final in-house quality control check. Consultant and City shall conduct a workshop to verify that all City comments have been addressed and all permit conditions are accounted for. After the City’s back-check review is complete, Consultant shall revise the documents and submit Final Bid Documents.

The 100% back-check design deliverable shall include a statement signed by Consultant’s Project Manager that all deliverables have been reviewed or otherwise checked in full conformance with Consultant’s QA/QC Plan.
413 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

The 100% back-check design deliverable shall include 15 hard copies (11x17 drawings) and one print ready PDF on electronic media acceptable to the City of all deliverables.

The Final Bid Documents will include finished, checked and completed plans and specifications and will incorporate all City comments from previous submittals, workshops and constructability reviews as appropriate. The Consultant will document in-house changes and submit them to the City along with the Final Bid Documents.

The Final Design submittals will also include all final databases, reports, control strategies, construction schedules, cost estimates and project documentation.

The process of assisting the City in obtaining the required permits will be completed.

All plans and, detailed specifications and engineering calculations will be stamped and signed by a Registered Engineer in the State of California.

An updated construction cost estimate (AACE Class 1) and construction sequencing plan and schedule will be included with the deliverables.

The Final Bid Documents deliverable shall include 5 hard copies (using 11 x 17 drawings) and one print ready PDF on electronic media acceptable to the City of all deliverables. The City will print formal Bid Documents.

Task 6 – Bid Period Assistance
This task shall be conducted independently for each identified projects awarded to Consultant.

The Consultant shall provide assistance during the bid period, including the following:
• Participate in the pre-bid conference, if necessary
• Prepare responses to bidders questions
• Prepare addenda to Bid Documents, as needed, for providing clarification for items identified prior to bid opening.
• Participate in reviewing alternate equipment and material proposals from the contractor, if applicable.
• Participate in the evaluation of the submitted bids, furnish consultation and advice to City staff and assist with all the related equipment, cost and other analyses as required to finalize the award decision.
• Prepare conformed drawings and specifications that incorporate all addenda. The Final Conformed Documents deliverable shall include 5 hard copies (using 11 x 17 drawings), 2 full-size drawings sets, and one print ready PDF on electronic media acceptable to the City of all deliverables.

Task A – Optional Services
Optional Task A1.1 – Plat & Legal Descriptions for New Easements (2) This optional task includes preparation of plat and legal descriptions for 2 new easements. 414 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

Optional Task A1.2 – Topographic Surveying of Pothole Locations This optional task includes up to one day of topographic surveying during utility locating and potholing.

Optional Task A1.3 – Property Appraisal Services for New Easement (1) This optional task includes property appraisal services for a new easement at one property.

This scope was developed under the assumption that a new easement may be required on the north side of the Arroyo Court pump station (212 S El Camino Real).

Optional Task A1.4 – Easement Negotiation/Acquisition Services (1) This optional task includes easement negotiation/acquisition services for one new easement.

This scope includes:

1. Preparation of acquisition documents

2. Negotiate to acquire a permanent easement acquisition

3. If settlement with owner is reached pursuant to the City approved appraisal or City approved administrative settlement, the Consultant will prepare a Memorandum of Settlement for transmittal to City

4. Establish a process of coordinating escrow closings and reviewing escrow instructions.

Optional Task A1.5 – Utility E-Locates (3 days)
This optional task includes utility locating services using electromagnetic field induction and ground penetrating radar. This scope includes up to 3 days of utility locating services.

Optional Task A1.6 – Utility Potholing (25 Utilities)
This optional task includes exploratory excavations to locate key buried utilities or other structures that are expected to interfere with the work. Consultant will be responsible for selecting the potholing excavation method (i.e. backhoe pit versus vacuum excavation). The Consultant will be responsible for obtaining all permits and access agreements to perform the excavations and providing any necessary traffic control and pavement or other surface repairs. The Consultant will develop the utility pothole list, perform all excavations and repairs, and perform all field surveys to establish the locations of the buried features. This scope includes vacuum excavation of up to 25 separate utilities/structures.

Optional Task A1.7 – Initial Study/Mitigated Negative Declaration If the City, in its role as CEQA lead agency, determines that the Project is unable to qualify for a categorical exemption, the Consultant will prepare an IS/MND. This document will consist of the project description, the Initial Study checklist, and an analysis of the Project with respect to each of the questions in Appendix G of the CEQA Guidelines. Following City review of the administrative draft, the final draft IS/MND will be published for a public review period of at least 20 days (30 days if the MND is submitted to the State Clearinghouse). The Consultant will assist with preparing responses to any public comments and making any necessary revisions to the draft IS/MND, resulting in the final IS/MND. If possible, the MND will be tiered off the 2016 PEIR for the Clean Water Program. A Notice of Determination (NOD) will be filed with the State Clearinghouse following final Project approval by the City. 415 of 662
Attachment A, Scope of Services ‐ Sanitary Sewer Pump Station Rehabilitation Design Services

Optional Task A1.8 – Water Main Relocation at Kehoe/16th Avenue Channel This optional task includes the coordination and design to relocate the existing water main on the north side of the 16th Avenue channel culverts. This task may be necessary if it is determined that the new force main cannot be installed within the roadway at the channel crossing (between box culvert and street surface).

SCOPE ASSUMPTIONS
This scope of work was developed under the following assumptions:

1. The design of all lift stations, force mains, and gravity sewer mains will be prepared under one set of construction documents.

2. CCTV video inspection of existing gravity sewer mains will be provided by the City, if deemed necessary. CCTV video inspection can be provided by the Consultant for an additional scope and fee if requested.

3. The wetwell/drywell at all lift stations will be abandoned in place and lift stations to be replaced will receive new precast concrete wetwells.

4. SCADA systems will be based on Motorola ACE3600 and will be coordinated with the City’s preferred SCADA consultants.

5. Cathodic Protection Assumptions:
a. The need for cathodic protection is not anticipated for the proposed improvements.
b. Design of cathodic protection is not included within this scope; however, it can be provided for an additional fee if necessary.
416 of 662

ATTACHMENT “B4”

SCHEDULE
For
Amendment 5

City of San Mateo
Clean Water Program
Sanitary Sewer Lift Station Rehabilitation Design Services Job No. CWP469988
417 of 662

City of San Mateo
Clean Water Program
Sanitary Sewer Lift Station Rehabilitation Design Services Job No. CWP46S092
ID Task Name Duration Start Finish Feb '22 Mar '22 Apr '22 May '22 Jun '22 Jul '22 Aug '22 Sep '22 Oct '22 Nov '22 Dec '22 Jan '23 Feb '23 Mar '23 Apr '23 May '23 Jun '23 Jul '23 Aug '23 Sep '23 1 Phase 2 NTP 0 days Mon 3/14/22 Mon 3/14/22 e 2 NTP 3/14

Prepare 50% Design

7/18 City Review of 50% Submittal

10/24 City Review of 90% Submittal

12/26 City Review of 100% Draft Submittal

4/12 Submit Bid Documents

7/19
2 Prepare 50% Design 263 days Mon 3/14/22 Wed 3/15/23
3 Site Visits 15 days Mon 3/14/22 Fri 4/1/22
4 Environmental Studies and Permitting 263 days Mon 3/14/22 Wed 3/15/23 5 Property Appraisal & Easement Negotiations 200 days Mon 3/14/22 Fri 12/16/22 6 Topographic Surveying and Utility Research 30 days Mon 3/14/22 Fri 4/22/22 7 Utility E‐Locates & Potholing 40 days Mon 3/14/22 Fri 5/6/22 8 Calculations, Analysis, Hydraulic Modeling 30 days Mon 3/14/22 Fri 4/22/22 9 Prepare 50% Design 60 days Mon 4/25/22 Fri 7/15/22
10 City Review of 50% Submittal 10 days Mon 7/18/22 Fri 7/29/22 11 Prepare 90% Design 60 days Mon 8/1/22 Fri 10/21/22
12 City Review of 90% Submittal 10 days Mon 10/24/22 Fri 11/4/22 13 Prepare 100% Draft Design 35 days Mon 11/7/22 Fri 12/23/22 14 City Review of 100% Draft Submittal 10 days Mon 12/26/22 Fri 1/6/23 15 Prepare Bid Documents 20 days Thu 3/16/23 Wed 4/12/23 16 Submit Bid Documents 0 days Wed 4/12/23 Wed 4/12/23
17 18 Prepare Documents For Advertising 10 days Thu 4/13/23 Wed 4/26/23 19 Bid Period 25 days Thu 4/27/23 Wed 5/31/23
20 AR to Council for Approval (1.5 months) 35 days Thu 6/1/23 Wed 7/19/23 21 Award Construction Contract 0 days Wed 7/19/23 Wed 7/19/23 22 Construction 300 days Thu 7/20/23 Wed 9/11/24
23 Construction Complete 0 days Wed 9/11/24 Wed 9/11/24 February 10, 2022
Durations are in Working Days
Schedule has an assumed start date for 50% Design and assumes that Bid Documents will not be prepared until environmental permits are obtained. 418 of 662

ATTACHMENT “C4”

RATE AND COST SCHEDULE
For
Amendment 5

City of San Mateo
Clean Water Program
Sanitary Sewer Lift Station Rehabilitation Design Services Job No. CWP469988
419 of 662

City of San Mateo
Sanitary Sewer Lift Station
Rehabilitation Design
Schaaf & Wheeler
January 14, 2022

Benjamin Shick
Project Manager

Leif Coponen
QA/QC

Glen Anderson
Design Manager

Curran Price
Project Engineer

Jonathan Ondracek
Project Engineer

GIS/CAD Technician

Total
Schaaf & Wheeler Fee

Electrical Subconsultant -
TJC and Associates

Structural Subconsultant -
Biggs Cardosa & Assoc.

Surveying Subconsultant -
Kier & Wright

Geotechnical Subconsultant -
Cornerstone Earth Group

Potholing/Utility Locating
Subconsultant -
Subtronic Corporation

Traffic Engineering
Subconsultant -
Hexagon
Environmental Permitting
Subconsultant -
WRA, Inc.

Easement
AcquisitionSubconsultant -
Associated Right of Way

Subconsultant Markup (5%)

Mileage

Copies, Postage, Shipping

Total Cost
Charge Rate $295.63 $295.63 $198.29 $162.24 $129.79 $112.11 Phase 2
Task 1 - General Services 144 36 28 44 32 $70,057 $1,210 $88,520 $4,487 $200 $164,474

1.1 - Project Management 1.1.1 - General Management 24 $7,095 $7,095

1.1.4 - Progress Report 12 $3,548 $3,548

1.1.5 - Project Invoices 12 $3,548 $3,548

1.1.7 - Progress Schedule 4 $1,183 $1,183

1.1.8 - Logs 4 $1,183 $1,183

1.3 - Workshops and Meetings 1.3.2 - Progress Meetings 16 16 $7,326 $7,326

1.3.3 - Workshops and Focused Meetings 16 16 16 $9,403 $9,403

1.4 - Quality Control 8 36 4 $13,801 $1,210 $61 $15,071

1.5 - Management of Subconsultants 16 8 $6,316 $6,316

1.6 - Agency Coordination (Allowance Task) 16 8 4 $6,965 $200 $7,165

1.7 - Permitting 16 8 8 16 $9,691 $88,520 $4,426 $102,637 Task 3 - 50% Design 66 116 148 228 120 $109,570 $46,280 $35,400.00 $2,440 $6,000 $4,506 $400 $204,596

3.1 - 50% Design Development 3.1.1 - Site Visits 16 24 24 $11,739 $3,000 $150 $14,889

3.1.2 - Topographic Surveying & Utility Research 4 $1,183 $18,100.00 $905 $20,188

3.1.3 - Title Reports & Title Review (4) 2 $591 $17,300.00 $865 $18,756

3.1.4 - Geotechnical - Update Report 2 $591 $2,440 $122 $3,153

3.1.5 - Hydraulic Modeling & Analysis 12 40 60 $19,267 $19,267 50% Drawings 24 48 100 120 120 $61,865 $38,000 $6,000 $2,200 $400 $108,465 List of Technical Specifications, Special Provisions, Etc. 2 8 $2,178 $1,280 $64 $3,522 Design Calculations 2 16 20 20 $9,605 $3,000 $150 $12,755 50% Cost Estimate 2 4 4 4 $2,553 $1,000 $50 $3,603 Task 4 - 90% Design 62 136 152 172 80 $101,250 $46,280 $16,906 $1,290 $8,000 $3,623.80 $400 $177,749 90% Drawings 32 60 100 120 80 $62,125 $37,000 $8,190 $1,290 $8,000 $2,724 $400 $119,729 Technical Specifications, Special Provisions, Etc. 24 60 40 40 $30,674 $5,280 $1,134 $321 $37,408 Design Calculations 4 12 8 8 $5,898 $3,000 $7,582 $529 $17,009 90% Cost Estimate 2 4 4 4 $2,553 $1,000 $50 $3,603 Task 5 - 100% Design and Bid Documents 46 128 152 180 64 $94,178 $25,440 $6,186 $6,000.00 $1,881.30 $600 $134,285 100% Drawings 16 48 80 100 40 $44,691 $13,000 $1,650 $4,000 $400 $63,741 Technical Specifications, Special Provisions, Etc. 12 32 24 24 $16,902 $3,500 $734 $21,136 Design Calculations 4 12 4 4 $4,730 $1,000 $734 $6,464 100% Cost Estimate 2 4 4 4 $2,553 $640 $32 $3,225 Final Bid Documents 12 32 40 48 24 $25,303 $7,300 $3,068.00 $2,000.00 $618.40 $200 $38,489 Task 6 - Bid Period Assistance 12 12 8 $6,824 $6,000 $348.00 $317.40 $100 $200 $13,789 Phase 2 Total

330

36 420

496

612

272

$381,879

$124,000

$24,650

$35,400

$3,730
$20,000

$88,520
$14,815

$300

$1,600 $694,894

Phase 2 Optional Tasks

Task A1 - Optional Tasks

38 16

72 116
$41,144
$12,900
$83,747
$20,420

$17,000

$420

$900.00
$176,531
A1.1 - Plat & Legal Descriptions for New Easements (2) 4 8 $2,480 $8,400 $420 $11,300 A1.2 - Topographic Surveying of Pothole Locations 2 $591 $4,500 $5,091 A1.3 - Poperty Appraisal Services for New Easement (1) 4 2 $1,442 $8,000 $9,442 A1.4 - Easement Negotiation/Acquisition Services (1) 8 2 $2,625 $9,000 $11,625 A1.5 - Utility E-Locates (3 Days) 4 8 32 $6,634 $11,328 $300 $18,262 A1.6 - Utility Potholing (25 Utilities) 4 8 32 $6,634 $72,419 $300 $79,353 A1.7 - Initial Study/Mitigated Negative Declaration 4 8 $2,480 $20,420 $300 $23,200 A1.8 - Water Main Relocation at Kehoe/16th Ave Channel 8 16 40 48 $18,257 $18,257 Phase 2 Optional Tasks Total 38 16 72 116 $41,144 $12,900 $83,747 $20,420 $17,000 $420 $900 $176,531 Phase 2 Total with Optional Tasks 368 36 436 568 728 272 $423,022 $124,000 $24,650 $48,300 $3,730 $83,747 $20,000 $108,940 $17,000 $15,235 $1,200 $1,600 $871,424

420 of 662

CITY OF SAN MATEO
2 9
2 9

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 19 Section Name: CONSENT CALENDAR File ID: 22-5868 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Library Department
MEETING DATE: March 21, 2022
SUBJECT:

City Library Fines – Late Fee Elimination
RECOMMENDATION:

Approve the elimination of late fines at all San Mateo public libraries.

BACKGROUND:

After observing no adverse effects from not charging late fines during the pandemic, the Library is now ready to permanently eliminate them. After a thorough review of the matter, the SMPL Library Board of Trustees voted 4-1 at the July 26, 2021 meeting in support of fine elimination. Fine elimination was reviewed by the Council at the January 3, 2022 special meeting. The relatively small amount collected no longer justifies the time and labor involved in charging late fines.

Eliminating late fines will also help ease the financial burden on some library patrons and align us with our neighboring library systems, the overwhelming majority of whom have already ended the practicing of charging late fines. Fees will still be charged for unreturned library materials. Patrons will have short grace period and receive a reminder before being billed for unreturned items.

BUDGET IMPACT:

Because late fines have not been charged during the pandemic, the current operational budget and long-term financial plan already account for the loss of fine revenue. There are no additional budgetary impacts of this action.

ENVIRONMENTAL DETERMINATION:

This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
None

STAFF CONTACT
James Moore, City Librarian
[email protected]
(650) 522-7802
421 of 662

CITY OF SAN MATEO
2 9
8 8

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 20 Section Name: CONSENT CALENDAR File ID: 22-5878 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: March 21, 2022
SUBJECT:

Service Employees International Union Non-Merit Part Time Unit – Memorandum of Understanding Extension RECOMMENDATION:

Adopt a Resolution to extend the Memorandum of Understanding with the Service Employees International Union (SEIU) Non-Merit Part Time Unit through June 10, 2023.

BACKGROUND:

This bargaining unit represents approximately 350 per diem workers throughout the City who work in excess of 416 hours per fiscal year. The current MOU expired on September 4, 2021. Negotiations with SEIU Local 521 were delayed due to a change in their local representative and COVID-19.

The City’s Human Resources Department recommends extending this contract for another 21 months, from September 4, 2021 through June 10, 2023. SEIU Local 521 has agreed to this extension, which will allow the parties time to negotiate a successor contract with the SEIU Maintenance Unit and assess the impact those negotiated changes may have on the SEIU Non-Merit Part Time Unit.

BUDGET IMPACT:

There will be no budget impact as a result of the SEIU Non-Merit Part Time Unit contract extension.

ENVIRONMENTAL DETERMINATION:

This item is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution
Exhibit A - Tentative Agreement

STAFF CONTACT
Teresa Abrahamsohn, Director of Human Resources
[email protected]
650.522.7276
422 of 662

CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)

APPROVING AMENDMENTS TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF SAN MATEO AND THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU)

NON-MERIT PART TIME UNIT

WHEREAS, the Service Employees International Union Local 521 Non-Merit Part Time Unit (“SEIU NMPT”) existing Memorandum of Understanding (MOU) expired on September 4, 2021; and WHEREAS, the SEIU NMPT classifications are tied to classifications in other SEIU Units; and WHEREAS, the parties have met and conferred, and have reached tentative agreement to continue the current terms and conditions of the existing MOU for twenty-one (21) months from September 4, 2021 through June 10, 2023; and
WHEREAS, the Unit has ratified the Tentative Agreement; and WHEREAS, the Memorandum of Understanding extension is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The existing Memorandum of Understanding for the SEIU NMPT Unit shall be extended for twenty- one (21) months, from September 4, 2021 through June 10, 2023 as set forth in the Tentative Agreement attached as Exhibit A.

2. There is no budget impact for FY2022.
423 of 662
6 0
8 3
424 of 662

CITY OF SAN MATEO
3 0
5 4

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 21 Section Name: CONSENT CALENDAR File ID: 22-5894 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: March 21, 2022
SUBJECT:

San Mateo Management Employees Association - Memorandum of Understanding Amendment RECOMMENDATION:

Adopt a Resolution to amend the Memorandum of Understanding with the San Mateo Management Employees Association to modify the salary increases.

BACKGROUND:

The San Mateo Management Employees Association (SMMEA) represents approximately 100 employees in management and supervisory positions throughout the City.

Prior to the pandemic, the City’s General Fund Long-Term Financial Plan assumed annual employee salary increases of two percent (2%). Due to the immediate and severe impact to transient occupancy tax and sales tax revenues caused by the COVID-19 pandemic, the City chose to tap into the Rainy-Day Reserve to prevent layoffs and conduct concession bargaining. SMMEA was the first bargaining unit to agree to concessions that were equivalent to zero percent (0%) salary increases in fiscal years 2022 and 2023 to support the Financial Stability Plan. This agreement was reached on September 2, 2020. The Memorandum of Understanding included a reopener clause that if the General Fund actual revenues for FY 2021-22 and FY 2022-23 were greater than or equal to $141.4M, the City would reopen negotiations for potential compensation increases.

The Adopted 2021-22 Budget assumed zero percent (0%) salary increases for members of SMMEA. The mid-year budget update presented to the City Council on January 18, 2022, projected increased General Fund revenues of $10.7 million and decreased expenditures of $2.8 million with projected revenues of $155.2M. This increase triggered the reopener clause and provides funds to support salary increases.

Negotiations with the San Mateo Management Employees Association concluded on February 9, 2022, and the membership subsequently ratified the proposed changes to its Memorandum of Understanding. Consistent with the direction provided by the City Council, negotiators for the City and the bargaining unit have reached agreement. These agreements include:

Salary: The bargaining unit will receive a 4.0% salary increase effective April 3, 2022, and a 4.0% increase effective April 2, 2023.

Deferred Compensation: The City’s contribution will return to 1.5% on April 3, 2022.

BUDGET IMPACT:

Approval of the compensation resolution results in an increase of $237,493 in total compensation for SMMEA members 425 of 662

CITY OF SAN MATEO
3 0
5 4
for the remainder of the fiscal year. It is projected that there are sufficient budget appropriations in the 2021-22 operating budget to absorb the additional cost. Updated salary and benefit amounts for these positions will be incorporated into the 2022-23 budget.

ENVIRONMENTAL DETERMINATION:

This item is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution
Exhibit A - Tentative Agreement

STAFF CONTACT
Teresa Abrahamsohn, Director of Human Resources
[email protected]
650.522.7276
426 of 662

CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)

APPROVING AMENDMENTS TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF SAN MATEO AND THE SAN MATEO MANAGEMENT EMPLOYEES ASSOCIATION

WHEREAS, the amendments are related to salary and other compensation; and

WHEREAS, the parties have met and conferred, and have reached tentative agreement to amend the Memorandum of Understanding (MOU) of the San Mateo Management Employees Association (Unit); and

WHEREAS, the Unit has ratified the amendment to the MOU (Tentative Agreement); and

WHEREAS, no appropriation of additional funds to the Fiscal Year 2021-22 Budget is necessary; and

WHEREAS, the Tentative Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The amendment to the Memorandum of Understanding for the San Mateo Management Employees Association, set forth in the Tentative Agreement attached as Exhibit A, is approved and summarized as follows:

Salary: The bargaining unit will receive a 4.0% salary increase effective April 3, 2022, and a 4.0% increase effective April 2, 2023.

Deferred Compensation: The City’s contribution will return to 1.5% on April 3, 2022.

2. There is no budget impact in the current fiscal year for these recommended changes, as any increases can be absorbed within existing operating budgets. Updated salary and benefit amounts for these positions will be incorporated into the Fiscal Year 2022-23 budget. 427 of 662

LETTER OF

UNDERSTANDING
Between the San Mateo Management Employees’ Association and the City of San Mateo

7.4 Compensation Increases During the Term of this Agreement Effective April 5, 2020, the Unit will receive an across the board increase of 2.5%. Effective April 4, 2021, the Unit will receive an across the board increase of 2.0%. Effective April 3, 2022, the Unit will receive an across the board increase of 14.0%. Effective April 2, 2023, the Unit will receive an across the board increase of 14.0%. Effective March 31, 2024, the Unit will receive an across the board increase of 1.0%.

In the event that the City’s General Fund actual revenues for fiscal years 2021-22 and 2022-23 are greater than or equal to $141.4M and $144.6M, respectively, the City will reopen negotiations with the Association for potential compensation increases. The City’s ability to potentially provide additional compensation will also factor in expenditures, particularly those related to pension and healthcare costs, that are greater than expected.

25.4 Deferred Compensation for Members of the Bargaining Unit Employees are eligible to participate in the City-offered defer red compensation 457 plans. The City shall pay biweekly contributions of an amount equal to 1.5 % of the employee’s base salary into his/her deferred compensation 457 plan for all Association members. Effective June 27, 2021, the City’s contribution shall be 0.50%. Effective June 25, 2023, the City ’s contribution shall be

0.75%. The City’s contribution shall return to 1.5% on June 23April 3, 20242022.

Effective May 7, 2017, on a biweekly basis the City shall match up to an additional 1.0% of an employee’s contribution into his/her deferred compensation 457 plan for all Association members.

Effective with the City’s change to the calculation of the FLSA overtime rate to exclude ‘pool money’ (the City contribution to the cost of medical insurance premiums) from the calculation, for employees in non-exempt classifications only hired on or before the effective date of the change, the City shall make bi-weekly contributions of an amount equal to zero point nine percent (0.9%) of the employee’s base salary into his/her deferred compensation 457 plan in recognition that ‘pool money’ will no longer be included in calculation of the FLSA overtime rate. This cont ribution ceases when the employee leaves the bargaining unit or moves into an exempt classification.

D a t e d :

F

O R T H E S M M E A F O R T H E C I T Y O F S A N M A T E O B y : B y :

Kevin Kobayashi, President Teresa Abrahamsohn,
Human Resources Director
cc: Prasanna Rasiah, City Attorney
Erin Offield, Payroll Supervisor
Human Resources Staff








 








Exhibit A
428 of 662

CITY OF SAN MATEO
3 0
5 5

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 22 Section Name: CONSENT CALENDAR File ID: 22-5895 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: March 21, 2022
SUBJECT:

San Mateo Police Officers’ Association – Memorandum of Understanding Amendment RECOMMENDATION:

Adopt a Resolution to amend the Memorandum of Understanding with the City of San Mateo Police Officers’ Association for a term through January 6, 2024.

BACKGROUND:

The City of San Mateo Police Officers’ Association (hereafter “Association”) represents 109 employees.

The contract with this bargaining unit expired on June 30, 2021. Negotiations with the Association concluded on February 25, 2022, and the membership subsequently ratified the proposed changes to its Memorandum of Understanding.

Consistent with the direction provided by the City Council, negotiators for the City and the bargaining unit have reached agreement. These agreements include:

Term: The contract will be for a period of two and one-half years, expiring on January 6, 2024.

Salary: The bargaining unit will receive a 4.0% salary increase effective April 3, 2022, and a 4.0% increase effective July 9, 2023.

Retirement Health Savings (RHS) Contributions: The first full pay period upon Council approval the City will contribute $500 per employee per month to the PORAC Retiree Medical Trust (The Trust), which replaces the City contribution to the existing 401(h) and the RHS account.

Training Differential: Effective April 3, 2022, the City will increase the differential from 5.0% to 8.0% for non-Senior Dispatchers when assigned to serve as a member of the Training Team.

Other: There are language changes relating to departmental operations and housekeeping language that amend some of the terms and conditions of the contract.

BUDGET IMPACT:

A supplemental budget appropriation of available fund balance in the General Fund in the amount of $233,777 for the Police Department’s 2021-22 operating budget is required to accommodate the negotiated increases.

ENVIRONMENTAL DETERMINATION:

This item is not a project subject to CEQA, because it is a government fiscal activity which does not involve any 429 of 662

CITY OF SAN MATEO
3 0
5 5
commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution
Exhibit A - Tentative Agreements

STAFF CONTACT
Teresa Abrahamsohn, Director of Human Resources
[email protected]
650.522.7276
430 of 662

CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)

APPROVING AMENDMENTS TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF SAN MATEO AND THE SAN MATEO POLICE OFFICERS ASSOCIATION

WHEREAS, the amendments to the Memorandum of Understanding Between the City of San Mateo and the San Mateo Police Officers Association (Unit) are related to salary, term, other compensation and miscellaneous language changes relating to departmental operations, and language clarity for the Unit; and

WHEREAS, the parties have met and conferred, and have reached tentative agreement to amend the Unit’s Memorandum of Understanding (MOU); and

WHEREAS, the Unit has ratified the amendments to the MOU (Tentative Agreement); and

WHEREAS, an appropriation of additional funds to the Fiscal Year 2021-22 Budget is necessary to finance these increases; and

WHEREAS, the MOU is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The amendments to the Memorandum of Understanding for the City of San Mateo Police Officers Association Unit, set forth in the Tentative Agreement attached as Exhibit A, are approved and summarized as follows:

Term: The contract will be for a period of two and one half (2.5) expiring on January 6, 2024.

Salary: The bargaining unit will receive a 4.0% salary increase effective April 3, 2022, and a 4.0% increase effective July 9, 2023.

Retirement Health Savings (RHS) Contributions: The first full pay period upon Council approval the City will contribute $500 per employee per month to the PORAC Retiree Medical Trust (The Trust), which replaces the City contribution to the existing 401(h) and the RHS account.

Training Differential: Effective April 3, 2022, the City will increase the differential from 5.0% to 8.0% for non-Senior Dispatchers when assigned to serve as a member of the Training Team.

Other: There are language changes relating to departmental operations and housekeeping language that amend some of the terms and conditions of the contract.

2. A supplemental appropriation of $233,777 into the Fiscal Year 2021-22 Budget for the updated salary and benefits is authorized to finance these increases. 431 of 662
San Mateo Police Officers Association and City of San Mateo 2021 Negotiations
Tentative Agreement
Article 34 – Salaries

34.1 Compensation Increases Duri ng the Term of this Agreement Effective the pay period of October 21April 3, 2018 2022all represented classifications will receive an across the board increase of two four percent ( 24%). Furthermore, in recognition of the need to recruit and retain highly qualified personnel, the Police Officer classification shall receive an additional one percent (1%) increase.

Effective June July 309,2019 2023all represented classifications will receive an across the board increase of two four percent (24%). Furthermore, in recognition of the need to recruit and retain highly qualified personnel, the Police Officer classification shall receive an additional one percent (1%) increase.

Effective June 28, 2020 all repr esented classifications will re ceive an across the board increase of two percent (2%). Furthermore, in recognition of the need to recruit and retain highly qualified personnel, the Police Officer classification shall receive an additional one percent (1%) increase.

The salary of a Police Officer Trainee will remain fixed at 85% o f s t e p o n e o f P o l i c e Officers.

Notice of Union ratification needs to be received by the City n o later than 5:00 pm March 11, 2022, in order for the above provisions to occur.

Date: ___________________________
For the POA: For the City:
____________________________ _______________________________ 
















Exhibit A
432 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

Article 42 – Termination of Agreement

This Agreement shall terminate as of the close of business at midnight, June 30January 6, 202120224.

The existing and unmodified rules, regulations, resolutions, or ordinances relating to wages, hours and conditions of employment not covered in this Agreement for employees in this Unit shall remain unchanged for said period unless such changes are the result of meeting and conferring as required by law.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 766D010E-3140-4D95-8DC2-103FEE6C6B48 3/4/2022
433 of 662

City of San Mateo and Police Officers’ Association Unit 2021 Negotiations

Tentative Agreement

4.5.2 Court Appearance
.

F. Employees who obtain a "standby relationship" with court officials will not be entitled to court overtime pay for hours spent away from the court awaiting call or recall to the court. They shall be paid a minimum hour flat 1.25

1.5 hours at the
MOU Overtime Rate of pay for any day they are assigned to “standby”. Any time spent on standby beyond one hour in a single day will qualify for standby pay as described in this MOU. Employees must report within 90 minutes of being called to physically appear in court. If the employee is called to court during the standby period, the employee will be paid at the established standby rate for actual time spent on stand- by. In addition, t If required to appear, t he employee will be paid Court Overtime for the appearance as established in this article.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: C747CAAC-26B5-4FAA-B8BE-FC7E75198D48 3/4/2022
434 of 662

City of San Mateo and Police Officers’ Association Unit 2021 Negotiations

Tentative Agreement

Article 25 - Master Officer

The purpose of the Master Office Program is to recognize those officers who have distinguished themselves at the highest level of professionalism through specialized skills and who exhibit the highest degree of productivity and leadership by utilizing their specialized skills in their day-to- day activities in accordance with SMPD Policy.

Qualification Requirements:

A. Master Officer I
• Eligible after seven (7) years of San Mateo Police Department service as a Police Officer.
• Possession of an Advanced POST Certificate.
• Accumulation of two (2) “points” of specialty assignments. • Receives/Maintains an “exceeds standards” yearly evaluation. • Paid a 3.0% differential.

B. Master Officer II
• Eligible after fourteen (14) years of San Mateo Police Department service as a Police Officer.
• Possession of an Advanced POST Certificate.
• Accumulation of three (3) “points” of specialty assignments. • Receives/Maintains an “exceeds standards” yearly evaluation. • Paid an additional 2.0% differential, for a total of 5% differential.

C. Master Officer III
• Eligible after twenty-one (21) years of San Mateo Police Department service as a Police Officer.
• Possession of an Advanced POST Certificate.
• Accumulation of four (4) “points” of specialty assignments. • Receives/Maintains an “exceeds standards” yearly evaluation. • Paid an additional 2.0% differential, for a total of 7% differential.

All earned Master Officer Differentials will be paid in addition to any other earned differentials.

Date: ___________________________

DocuSign Envelope ID: 33E46FB2-17D6-4085-8B63-6B891083022D 3/4/2022
435 of 662

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 33E46FB2-17D6-4085-8B63-6B891083022D 436 of 662
February 26, 2021
City of San Mateo and Police Officers’ Association Unit 2021 Negotiations

Tentative Agreement

27.6 Vacation Scheduling

The time at which employees may take their vacation shall be determined by the Department Head, with due regard for the wishes of the employee and the needs of the service. However, the City recognizes that premium vacation time is a sought after commodity, and therefore agrees that to the extent possible, vacation shall be allowed for at least two (2) police officers at a time form each of the four (4) shifts.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 8D752B58-EE9D-47A9-8DF7-2659AD2B0646 3/4/2022
437 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

15.4 Removal of Documents from Personnel File

Only records related to Internal Affairs Investigations resulting in a “sustained” finding will be kept in an employee’s Personnel File. Records related to Internal Investigations resulting in “Not Sustained”, “Exonerated”, or “Unfounded” findings shall not be placed in the employee’s Personnel File, but will be separately maintained for the appropriate retention period in the employee’s Internal Affairs File.

After a five (5) year period, if there has not been subsequent discipline, the City shall remove from the employee’s Internal Affairs File, any written record of an Internal Affairs Investigation resulting in “Exonerated” or “Unfounded” findings upon employee written request to the Chief of Police. The City shall notify the employee when the record has been removed.

After a five (5) year period, if there has not been subsequent discipline, an employee may petition the City to remove from the employee’s Internal Affairs File any record of a “Not Sustained” finding, or from the employee’s Personnel File and any record of a “Sustained” finding except those sustained findings for allegations of dishonesty, moral turpitude, use of excessive force, or intentional destruction of private property. Any such request shall be submitted to the Chief of Police. The City shall notify the employee of its decision, whether or not to remove the record.

After a five (5) year period, if the employee has not been involved in any subsequent “Party Most at Fault” or “Avoidable” (“Avoidable” for purpose of administrative review or progressive discipline) traffic collisions, the city shall remove from the employee’s personnel file, or any other file used by the employer for any personnel purpose, any written record of prior traffic collisions upon employee written request to the Chief of Police. The City shall notify the employee that the written record has been removed.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________ DocuSign Envelope ID: 42BFD643-12AD-4B5E-9194-C156B5C30FC7 3/4/2022
438 of 662

City of San Mateo and Police Officers’ Association Unit 2021 Negotiations

Tentative Agreement

Article 26 – Holidays

26.1 Holidays

The holidays to be observed are as follows:

A. New Year's Day January 1st.

B. Martin Luther King's Birthday 3rd Monday in January C. Presidents’ Day 3rd Monday in February
D. Memorial Day Last Monday in May
E. Independence Day July 4th
F. Labor Day 1st Monday in September
G. Veteran's Day November 11
H. Thanksgiving Day 4th Thursday in November
I. Day after Thanksgiving 4th Friday in November
J. Christmas Day December 25th
K. Every day approved by the City Council as a public holiday, public fast, thanksgiving or day of mourning.

L. Floating holidays are to be taken on working days mutually agreeable to the employee and the department. CSO’s and sworn safety personnel Employees receive three (3) floating holidays annually.

26.2 Weekend Holidays

When a holiday falls on Sunday, the following Monday shall be observed. Employees who are not assigned a special holiday schedule shall be compensated for established holidays that fall on a Saturday by permitting approximately one -half (1/2) of the employees to celebrate the holiday on the Fr iday immediately preceding the Saturday holiday and the balance of the employees to celebrate the holiday on the following Monday. The employees shall receive seven calendar days’ notice of the holiday schedule. City offices shall remain open on both days. If it is inconvenient to grant either day as a holiday, the equivalent time off shall be granted under the conditions provided in Section 27.5.

26.3 Special Holiday Schedule

Employees who are assigned a special holiday schedule because they cannot take holidays when they fall shall be compensated for holidays as follows:

A. Such employees shall be compensated for thirteen (13) holidays a year by the granting of 4.0 hours of holiday credit per pay period. Such time off shall be taken off under the conditions specified in Section 27.5. This holiday credit is not reported DocuSign Envelope ID: F871D53F-7B99-4493-B6F5-319DEDB51B43 439 of 662

to CalPERS as compensation.

B. Such employees shall be compensated for special holidays declared by compete nt authority by the granting of equivalent time off under the conditions specified in Section 27.5.

26.4 Authorized Holidays

Other merit system employees shall be compensated for holidays authorized or those declared by competent authority by the granting of equivalent time off under the conditions specified in Section 26.5.

26.5 Holidays Worked

If employees are required by the City to work on any of the above holidays, they shall be granted equivalent time off for holiday compensation under the following conditions:

A. Such time off shall be taken at the discretion of the Department Head, with due regard for the desires of the employee and the workload of the department.

B. Such equivalent time off shall never accumulate to more than forty (40) hours.

In the event one (1) or more holidays fall within an annual vacation leave of an employee who receives holiday time off, such holidays shall not be charged as vacation leave.

26.6 Holiday Payment

Employees who have comp leted probation who have taken, or are scheduled to take, at least eighty (80) hours of vacation during a calendar year may, at their option, make an irrevocable election to sell back up to one hundred four (104) hours of accumulated holiday, vacation or a nnual leave or a combination thereof at the employee's established rate of pay plus all applicable differentials.

Requests to sell back must be received by Payroll no later than December 31 st for the following year elections. No employee can sell back more than their current annual vacation accrual in the calendar year. Elected hours not requested for distribution (sell back) by December 1
st will be automatically distributed in the next pay pe riod (sell back cannot be more than the hours available at time of distribution).

Employees joining the bargaining unit with leave balances in excess of the maximum accumulation of leave hours will automatically sell back the number of hours required to meet the maximum accumulation allowed.

26.7 Holiday Allowance for Employees at Termination

Employees who terminate shall be paid in a lump sum for all accrued holiday leave with DocuSign Envelope ID: F871D53F-7B99-4493-B6F5-319DEDB51B43 440 of 662

calculations based upon the employee’s regular rate of pay.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: F871D53F-7B99-4493-B6F5-319DEDB51B43 3/4/2022
441 of 662

City of San Mateo and Police Officers’ Association Unit 2021 Negotiations

Tentative Agreement

Article 4 – Overtime

4.3 Overtime Payment/Compensatory Time

An employee who accrues compensatory time for overtime worked under the provisions of Section 54.1 above may waive direct payment of overtime and in lieu thereof may accumulate time off at the one and one-half (1-1/2) rate to a maximum of one hundred and thirty-two (132) hours.

Article 12 – Leave of Absence Without Pay

12.1 Family Care Leave

In accordance with the Federal Family and Medical Leave Act effective August 5 , 1993, and the California Family Rights Act effective October 4, 1993, the City will grant job protected unpaid family and medical leave to eligible workers for up to twelve (12) weeks per twelve (12) month period for any or more of the following reasons:.

A. The birth of a child and in order to care for such child or the placement of a child with the worker for adoption or foster care (leave for this reason must be taken within the twelve (12) month period following the child's birth or placement with the employee); or

B. In order to care for an immediate family member (spouse, child, domestic partner or parent) of the worker if such immediate family member has a serious health condition. For purposes of this section, "child" is anyone under eighteen (18) years who is the worker's biological, adopted, or foster child, stepchild, legal ward, or an adult dependent child. "Parents" include biological, foster, and adoptive parents, stepparents, and legal guardians; or

C. The worker's own serious health condition that makes the worker unable to perform the functions of their position.

In general, Family Medical Leave is available to workers for: the birth or adoption of a child or placement of a foster child; care for an immediate family member of the worker if such immediate family member has a serious health condition; or the worker’s own serious health condition that makes the worker unable to perform the functions of their position.

The City will shall adhere to applicable Federal and State laws regarding Family and Medical Leave. For specific conditions governing Family Medical Leave, please refer to DocuSign Envelope ID: 4C91BB1F-EAFF-4E5F-8736-368456276225 442 of 662

the City Policy.

The following provisions apply to Family Care Leave:

A. Eligible worker means having been employed for the City for twelve (12) months and having worked at least one thousand two hundred fifty (1,250) hours during the twelve (12) month period immediately preceding the commencement of the leave.

B. Medical verification is required for wor ker or ill family member for the medical leave period.

C. Workers are required to give at least thirty (30) days written notice in the event of a foreseeable leave. In unexpected or unforeseeable situations, a worker should provide as much written notice as is practicable.

D. Workers may use accrued vacation as part of the family leave period. Use of sick leave is not required but may be used under the same regulations governing the use of sick leave. Use of sick leave does not extend the maximum four (4) month period of family care leavePregnancy Disability Leave Act.

E. Should both parents work for the City, each may be granted up to twelve (12) weeks leave.

F. Maternity leave under state law is accounted for separately. Pursuant to State Law, an employee is eligible for up to four (4) months leave.

G. Health benefit premiums shall be made in accordance with the Federal Family and Medical Leave Act and the California Family Rights Act. Under the current law, the City will continue health coverage under the same conditions as coverage would have been provided if the worker had been continuously employed during the leave period.

H. Workers taking family care leave will be returned to the same or comparable job with the same pay at the conclusion of their leave.

I. Family care leave will not constitute a break in service for purposes of any employee benefit plan. Employees returning from leave shall return with no less seniority than accumulated on the date leave began.

J. Where seniority is used for purposes of vacation and/or shift bidding, family care leave shall not result in a loss of department seniority.

DocuSign Envelope ID: 4C91BB1F-EAFF-4E5F-8736-368456276225 443 of 662

Article 15 - Disciplinary Procedure

15.1 Definition of "Disciplinary Action."

The term "disciplinary action" shall include the following actions which may be taken by a Department Head:

A. Letter of reprimand issued to Police Officers, provided that no pre -disciplinary (Skelly) proceedings are required;

B. Suspension without pay up to thirty (30) calendar days;

C. Withholding i n-grade salary increase (merit pay) under Article 4 shall not be considered discipline and not subject to the principles of Article 14;

D. In-grade salary reduction;

E. Demotion; or

F. Dismissal.

Article 24 – Duty Differentials

24.1 Bomb UnitHazard Pay

The Chief may establish a bomb unit. Officer(s) assigned this hazardous detail shall receive five percent ( 5%) biweekly in addition to their regular pay. This is Special Compensation paid to employees who are routinely and consistently exposed to toxic, radioactive, explosive, or other hazardous substance or perform hazardous activities to implement health or safety procedures.

24.2 Standby Pay

Officers placed on standby alert by the Police Chief or their designee shall receive extra compensation at the rate of twelve and one-half percent (12 1/2%) of their hourly rate.

For purposes of this section, standby alert shall include "on call" status by detectives or other Officers designated by the Chief of Police or their designee.

24.3 Canine DifferentialCare

Officers assigned canine responsibilities will receive two (2) hours credit which will accrue at the level of three hours (to comply with FLSA) leave per work week, in recognition of the time spent in the care, grooming, feeding, and activities related to canine handling.

DocuSign Envelope ID: 4C91BB1F-EAFF-4E5F-8736-368456276225 444 of 662

24.4 Other Duty Differentials (Special Compensation)

Officers assigned to the following special assignments Traffic Detail, Canine, PAL/Youth Services, Downtown Unit , Training ManagerCoordinator, Crime Reduction Unit , and Press Information Officer and School Resource assignments shall receive 5% biweekly in addition to their regular pay.

Motorcycle Patrol Premium - This is Special Compensation paid to police officers who are routinely and consistently assigned to operate and/or patrol on motorcycle.

Canine Officer/Animal Premium - This is Special Compensation paid to police officers who are routinely and consistently assigned to handle, train, and board a canine or horse.

Compensation shall not include veterinarian fees, feed, or other reimbursable expenses for upkeep of the animal.

Juvenile Officer Premium - This is Special Compensation paid to police officers in PAL/Youth Services who are routinely and consistently assigned to enforce laws that restrict the activities of juveniles.

Police Investigator Premium - This is Special Compensation paid to police officers in the Downtown Unit who are routinely and consistently assigned to analyze crimes or investigate accidents.

Gang Detail Assignment Premium - This is Special Compensation to police officers in the Crime Reduction Unit (CRU) who are routinely and consistently assigned to enforce laws relating to a group of individuals banded together for unlawful activities.

D.A.R.E. Premium - This is Special Compensation to School Resource police officers who routinely and consistently provide training to students on drug abuse resistance.

Detective Division Premium - This is Special Compensation to police officers who are routinely and consistently assigned to a detective or investigative division or intelligence duties in the Investigative Services Division or when assigned full-time in an outside Task Force.

A five percent (5%) work differential will be paid to those Detectives in the Investigative Services Division, to include when assigned full-time to an outside Task Force.

24.5 Training DifferentialPremium

This is Special Compensation paid to employees who are routinely and consistently assigned to train employees.

Police Officers assigned as field training officers shall receive eight percent (8%) biweekly in addition to their regular pay for such duty and associated overtime.

DocuSign Envelope ID: 4C91BB1F-EAFF-4E5F-8736-368456276225 445 of 662

Community Service Officers - in non-specialty assignments who are assigned training of field CSO’s - shall receive eight percent (8%) biweekly in addition to their regular pay for such duty and associated overtime.

When the manager/sergeant supervisor responsible for the communications center assigns a non-Senior Dispatcher to serve as a member of the Training Team, the employee will receive a 5% differential while training entry-level probationary Dispatchers relative to the technical dispatch duties. Dispatchers who are not part of the Training Team are not eligible to receive the differential.

24.6 Bilingual Differential (Special Compensation)

Based on the City and community need and the language proficiency of the employee, the Human Resources Director may approve bilingual pay for Police Officers’ Association classifications upon the recommendation of the Department Head. Approval will only b e given where the employee’s bilingual skill is regularly used in the course of City business.

Bilingual premium pay shall be $181.96 biweekly for eligible Police Officers, $125.44 for eligible Community Service Officers and $90.00 biweekly for eligible S enior Dispatchers/Dispatchers, and shall become payable the first day of the pay period following proficiency certification. Effective October 11, 2015, bilingual premium pay shall be increased to $200.00 biweekly for eligible Police Officers and $138.46 biweekly for eligible Community Service Officers, Senior Dispatchers and Dispatchers. If a bilingual qualified employee works less than full-time, the biweekly differential will be prorated. If an employee is off work for over 30 consecutive calendar days, the employee will not receive the bilingual differential for the remainder of the leave; this will not take effect if the employee is out on 4850 disability leave.

In order to ensure that employees retain bilingual proficiency, a periodic requalification may be required and will be administered by the Human Resources Department.

24.7 Community Service Officer – Differential

A. A Community Service Officer serving in one of the positions designated in this subsection shall receive an eight percent (8%) increment/differential above his or her base salary for the regular position of Community Service Officer. This increment/differential will be on base salary which does not include any other differential such as bilingual pay, etc.

B. The Chief of Police shall have exclusive authority to appoint or to remove at their pleasure Community Service Officers assigned to the following areas:

Investigations; Court Liaison; and Traffic; and Support Services.

The Community Service Officer assigned to Traffic is routinely and consistently assigned to read parking meters and cite drivers who have DocuSign Envelope ID: 4C91BB1F-EAFF-4E5F-8736-368456276225 446 of 662

violated parking laws ; this differential is reported as special compensation (Parking Citation Premium).

The Community Service Officer assigned as the Court Liaison is routinely and consistently assigned to handle police records and case files , including handling records requests from the District Attorney’s office; this differential is reported as special compensation (Police Records Assignment Premium ).

The Community Service Officer assigned to Support Services in the Police Activities League (PAL) is routinely and consistently assigned to a lead or supervisory position over other employees, agency-sponsored participants, or volunteers; the PAL/Support Services differential is reported as special compensation (Lead Worker/Supervisor Premium) .

C. Neither appointment to nor removal from such assignments shall be considered to be a grievance or discipline and no appeal may be taken from the Chief’s decision.

D. Up to six (6) positions may be assigned by the Chief of Police. The Chief shall not be obligated to fill all six (6) positions.

24.8 Shift Differential (Special Compensation)

Employees in the classifications of Dispatcher I/II and Senior Dispatcher who work the “Overlap”, “Swing Shift” or “Midnights” shall be compensated by the payment of an additional five percent (5%) of their base pay for that shift. Shift differential does not apply to overtime hours worked, however, employees working one of the designated shifts as part of a shift trade shall receive the shift differential.

Article 27 - Annual Leave Program

27.2 Vacation Allowance: Non-Safety

A. Each non- safety employee shall be granted eighty -eight (88) hours credit for vacation with pay on the day following completion of one (1) year of continuous service. Thereafter, for each additional biweekly pay period of service, the employee shall accrue vacation with pay at the beginning of the following biweekly pay period as

Article 28 – Sick Leave

28.4 Protected Sick Leave

Protected sick leave may be taken, and if taken, shall be charged to sick leave or, with the concurrence of the department head, to vacation, holiday, or compensatory time off (CTO) DocuSign Envelope ID: 4C91BB1F-EAFF-4E5F-8736-368456276225 447 of 662

leave, for the following reasons:

• The diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee.
• The diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee’s family member, as defined in California Labor Code 245.5(c).
• An employee who is a victim of domestic violence, sexual assault, or stalking.

Not more than seventy-two (72) hours of protected sick leave shall be granted in any one (1) year. However, if extenuating circumstances exist at the discretion of the Department Head and the Human Resources Director, a reasonable extension of the seventy -two (72) hour limit may be granted by the Department Head. Any additional leave so granted shall be charged against the employee's accumulated sick leave.

Article 29 - Annual Leave Program

B.5) Sick Leave Balance Upon Conversion. Any balance of sick leave hours shall be retained by the employee. Sick leave hours shall be retained until used or paid in accordance to Memorandum of Understanding. The maximum sick leave hours which can be converted for payment upon retirement under annual leave is one hundred fifty (150) days.

B.12) Effective with the first full pay period in January, 1992, the limit for payment for unused accumulated sick leave for employees participating in the annual leave program upon service retirement shall be raised from one hundred twenty (120) days to one hundred fifty (150) days at fifty percent (50%) of the total number of days accumulated; i.e., a maximum of seventy-five (75) days.

B.17) Protected Sick Leave
.

Protected sick leave may be taken and, if taken, shall be charged to annual leave for the following reasons:

• The diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee.
• The diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee’s family member, as defined in California Labor Code 245.5(c). • An employee who is a victim of domestic violence, sexual assault, or stalking.

Not more than seventy-two (72) hours of such family protected sick leave shall be granted in any one year for the diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee’s family member . However, if extenuating circumstances exist in the opinion of the Department Head, a reasonable extension of the seventy-two (72) hour limit may be granted. Additional leave so granted shall be charged DocuSign Envelope ID: 4C91BB1F-EAFF-4E5F-8736-368456276225 448 of 662

against the employee's accumulated sick or annual leave, at the employee's option.

Article 33 – Economic Benefits other than Salary

33.2 Uniform and Equipment Allowance

A. Initial Uniform Allowance

Prior to graduation from the Police Academy or upon hire for CSO’s and lateral entry officers, the City shall provide uniforms which shall consist of the following:

1. Police Safety Personnel
• 1 long sleeve shirt w/patch
• 2 short sleeve shirts w/patch
• 2 pairs of pants w/braid
• 1 car coat w/patch
• 1 dress jacket w/patch
• 1 tie
• 1 belt
• 1 hat and cap piece
• 1 white shirt
• 1 pair shoes or boots

2. Community Service Officers
• 1 long sleeve shirt w/patch
• 2 short sleeve shirts w/patch
• 2 pairs of pants
• 1 car coat w/patch
• 1 dress jacket w/patch
• 1 belt
• 1 pair shoes or boots

If a new hire fails to successfully complete probation, the uniform will be returned to the City.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________ DocuSign Envelope ID: 4C91BB1F-EAFF-4E5F-8736-368456276225 3/4/2022
449 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

4.7 Patrol Officers' Alternative Scheduling Plan

A. Definitions
: The following definitions shall apply to this Section only:

1) "Work Cycle" shall mean a twenty -eight (28) day period, beginning on a day determined by the City. This work cycle definition is intended to be consistent with definitions of a "work" period under FLSA.

2) "Work Day" shall mean continuous period of on-the-job time in accordance with the Department’s schedule.

B. Scheduling
. Officers assigned to duty in Patrol will be scheduled for work days of eleven (11) hours and twenty (20) minutes in length, and will work on a four -on, four-off cycle, with a scheduled short 8 -hour day to stay within FLSA . Hours worked beyond eight ( 8) on the ‘short day’ are compensated as overtime at time and one-half. If off-work on the 8- hour day, eight ( 8) hours of leave are recorded and no overtime. Overtime is not reported to CalPERS as compensation. The City will credit individual Officer accounts at the first of the year and debit at the end of each work cycle as follows:

1) Any work hours worked in excess of one hundred sixty (160) working hours and less than one hundred seventy-one (171) working hours during a work cycle shall be paid for at time and one-half in accordance with the FLSA.

2) Compensation for any work performed beyond the work day of eleven (11) hours and twenty (20) minutes will be paid overtime at the rate of time and one-half at the MOU Overtime Rate.

3) Court appearance overtime will be compensated for as provided in Artic le

4.5, except that pursuant to Article 4.3, the employee will determine the method of payment.

C. The Police Chief may make chan ges to the scheduling plan up to and including terminate this program termination at any time after meeting with the Officers' Association and providing written notice of schedule change to the Officers' Association.

DocuSign Envelope ID: 54613710-E7EC-47FC-AF03-306EBAC20558 450 of 662

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 54613710-E7EC-47FC-AF03-306EBAC20558 3/4/2022
451 of 662

City of San Mateo and Police Officers’ Association Unit 2021 Negotiations

Tentative Agreement

Article 4 - Overtime

4.1 Definitions

A. Regular overtime is authorized time worked, except emergency overtime, by an employee in excess of their normally scheduled tour of duty.

B. Emergency overtime is authorized time worked by an employee when he or she is contacted outside of his or her regular working hours and is requested to report to duty because of an emergency. Emergency, within the meaning of this Section, means an unpredictable or unavoidable occurrence at unscheduled intervals requiring the specific employee reporting to duty to respond to the scene of the emergency or other location directly related to the emergency, as directed by a supervisor. Employees requested to report to duty as part of a minimum or increased staffing is not considered as an emergency within the meaning of this section.

C. Overtime worked shall be paid for at one and one -half (1½) times the employee's established rate of pay. Fair Labor Standards Act (FLSA) overtime will be calculated according to FLSA requirements, while MOU overtime will include incentives that have been negotiated to be incorporated into the calculation.

Premiums included in the MOU overtime rate are:
• Canine Detail
• Crime Reduction Unit
• Detective Differential
• Downtown Unit Differential
• Education – Police Post 3.5%
• Education – Police Post 7%
• Master Officer Level 1
• Master Officer Level 2
• Master Officer Level 3
• PAL/Youth Services POA
• Press Information Officer
• School Resource Officer
• Training Coordinator - POA
• Motorcycle Patrol - POA

DocuSign Envelope ID: 8F4BE3E0-7358-4BE1-A6D9-A9F81DBB0CB6 452 of 662

4.2 Trades

Trades of schedule are for the benefit of the employee. All such trades must be repaid within the current annual shift selection period or the particular trade will be disregarded by the City and cannot be made up.

4.3 Overtime Payment/Compensatory Time

An employee who accrues compensatory time for overtime worked under the provisions of Section 5.1 above may waive direct payment of overtime and in lieu thereof may accumulate time off at the one and one-half (1-1/2) rate to a maximum of one hundred and thirty-two (132) hours.

A.

Exceptions to Accrual of Compensatory Time Off
Upon an Officer’s request and with the approval of the Police Chief or designee, overtime hours worked for the purposes of training and posted mandatory overtime for staffing purposes may be compensated in the form of compensator y time off subject to the accrual limitations above.

B.

Use of Compensatory Time Off
The employee may utilize accrued compensatory time just as the employee would any other paid time off, but the department may not unreasonably prohibit the employee from utilizing the accumulated time.

4.4 Overtime Worked While on
Prescheduled Personal Time OffCompensation

Overtime worked shall be paid for at one and one -half (1 -1/2) times the employee's established rate of pay, including educational incentive pay.

An employee who is on pre -scheduled vacation, compensatory time off (CTO) and/or holiday time (and other discretionary leave, i.e., special leave) , may elect to work an overtime shift that fulfills a departmental operational need. In such instances, the employee will not be paid for that pre -scheduled vacation, CTO and/or holiday time, as such leave shall not be deducted from the employee’s leave balance. The employee shall instead be compensated at their applicable overtime rate for the elected hours worked , regardless of whether these hours overlap or not with the employee’s regularly scheduled work hours. If the elected shift coincides with the employee’s regularly scheduled shift, overtime will only be paid with the approval of the supervisor.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________ DocuSign Envelope ID: 8F4BE3E0-7358-4BE1-A6D9-A9F81DBB0CB6 3/4/2022
453 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

Remove Retirement Heath Savings Letter of Understanding from MOU.

This side letter is regarding the City’s contribution to RHS accounts for those employees aged 45 or over with 15 years of City service.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 983D4EDA-F58F-4D71-A637-CCC1A62474CE 3/4/2022
454 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations
Tentative Agreement
Article 34 – Salaries

34.3 Deferred Compensation

Effective the pay period of October 21, 2018 the City shall contribute three and one -half percent (3.5%) of base salary for each employee in the Police Officer classification and one percent (1%) for each employee in the CSO or Dispatcher classification se ries to an Internal Revenue Code Section 401 (a)(h) deferred compensation plan program in lieu of a Post Retirement Survivors’ Allowance program.

The City’s contributions to the 401(h) component will cease upon commencement of the first pay period contri butions begin to the PORAC Retiree Medical Trust. The City shall continue to contribute an amount equal to two and sixty- three hundredths percent (2.63%) of base salary for each employee in the Police Officer classification and three quarters of one percen t (0.75%) for each employee in the CSO or Dispatcher classification series to an Internal Revenue Code Section 401(a) deferred compensation plan program

The City shall contract with a third -party administrator to establish and administer a 401(a)(h) Plan that shall include the 401(h) component for funding of retirement medical expenses. Any administrative fees associated with administering the plan shall be paid by the City. The City has the authority to select the administrator, which may change f rom time to time based on cost and service provided.

34.4 Retirement Health Savings AccountPORAC Retiree Medical Trust (RMT)

All employees covered by this MOU in the Association
shall participate in a retiree medical
expense reimbursement plan administer ed by the PORAC Retiree Medical Trust (The Trust). The Trust shall be and remain separate and ap art from the City’s health insurance funding program.

A.

City Contribution

Effective the first full pay period of October 21, 2018upon Council Approval of the MOU, the City will contribute four percent $500 per(4%) of base salary per per employee per month for all classifications in the bargaining unit to a Retirement Health Savings Accountthe Trust.

The employee assumes full responsibility and liability for tax conseque nces related to DocuSign Envelope ID: 802A1570-03C3-4436-A0E5-4D6E068DAC79 455 of 662

contributions to and/or withdrawals from the PORAC Retiree Medical Trust. There shall be no employee election or options to take the amount in cash.

The Association shall pay for the administrative costs arising from the enrollment of the Association in the PORAC Retirement Medical Trust.

B. Reporting Rules
The City will comply with reasonable rules set by the Trust Office with regard to reporting and transferring the required contributions set forth above, typically involving providing the Trust Office with the name, social security number , and amount paid for each employee. Any administrative fees associated with administering the plan shall be paid by the City.

C. Indemnification
The Association agrees to indemnify and hold the City harmless from any liabilities of any nature which may arise as a result of the operating of the PORAC RMT, except for the obligation of the City to make and re port the non- elective transfer of employee contributions as described above.

D. Exclusive Purpose of RMT
The monies contributed to the Trust fund shall only be used for retiree health insurance premiums or health care expenses, as allowed by law. There shall be no employee election/option available to take such amount in unrestricted cash.

E. Separate Trust
The purpose of this Trust shall be to provide for retiree health care expense reimbursement benefits. The Trust shall be and remain separate and apart from any City provided health insurance funding program, unless changed by mutual written agreement of the parties.

F. RMT Procedures
The City hereby acknowledges receipt of the Trust Agreement governing the Trust and will comply with rules set by the Trust Office in regard to reporting and depositing the required contributions set forth above. The City will cooperate with the Trust in allowing a payroll audit for the purpose of ascertaining that the proper contribution amount have been made.

Separation Pays

At the time of service or disability retirement from City merit employment:
• All eligible sick leave, vacation leave, compensatory time, holiday leave, and annual leave shall be contributed pre -tax to the employee’s RHSA PORAC DocuSign Envelope ID: 802A1570-03C3-4436-A0E5-4D6E068DAC79 456 of 662

Retirement Medical .Trust.

At the time of non -retirement separation from City merit employment, no accrued leaves will be contributed to the employee’s RHSAPORAC Retirement Medical Trust.

The Association may elect to change the above conversion of separation pay arrangements for each successive calendar year of this Agreement. The Association must notify the City’s Human Resources Department in writing no later than November 30 th of the
change(s) to be made for the following calendar year. In the event notification is not received by the deadline, the contributions and separation pay arrangements in effect at the time will continue for the following calendar year.

Approval of above is also contingent upon agreement to City Proposal #12:

City Proposal #12 – Retirement Health Savings Accounts
Remove Retirement Heath Savings Letter of Understanding from MOU.

This side letter is regarding the City’s contribution to RHS accounts for those employees aged 45 or over with 15 years of City service.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 802A1570-03C3-4436-A0E5-4D6E068DAC79 3/4/2022
457 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

Benefits Summary Sheet: Police Unit 20152022

Social Security Paid equally by employee and City---7.65% for non-safety and

1.45% (Medicare) for newly hired Police Officers.

Survivor Benefits Paid by the City, CalPERS 1959 Survivor Benefit Level 4 ($950 for one survivor, $1,900 for two survivors, and $2,280 for three or more survivors), provides monthly allowance to eligible survivors of safety members who died before retirement.

Uniform Allowance $38.46 per pay period for Police Officers, $8.00 per pay period for Dispatchers and $30.77 per pay period for Community Service Officers.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 779C9D35-ABE0-4587-A1B2-589A68EAF344 3/4/2022
458 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

Article 4.0 - Overtime

4.4 Overtime Compensation

4.4.1 Daylight Savings Time (New)

Employees on duty when standard time goes into effect will work an additional hour on their shift at the FLSA overtime rate.

Employees on duty when daylight savings time goes into effect will be allowed to continue working for an additional hour at the employee’s regular rate of pay or take one hour of leave time if they elect not to work the additional hour. If the employee elects to work the additional hour, that hour will not be credited towards any overtime pay.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: D1E12DE8-954C-4903-8517-D0A4358D3F4E 3/4/2022
459 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

Article 28.6 – Bereavement Leave

In the event of a death in the immediate family, workers may take accrued sick leave of up to three (3) days, or up to five (5) days at the discretion of the employee’s Department Head, in the event of a death of an immediate member of their family. Bereavement Leave shall be tracked separately from Protected Sick Leave. At the employee’s request, and at the discretion of the employee’s Department Head, additional time off can be taken and charged to vacation, holiday or compensatory time balances.

In the case of a death of a family member, employees may be granted bereavement leave of absence with pay for the workdays falling during the period from the time of death through the day of the funeral or one day after, not to exceed five (5) workdays.

Bereavement leave will not be charged against accrued sick leave or vacation time. In this context only, immediate family shall be defined asFor the purpose of bereavement leave, a family member is defined as a : spouse, domestic partner registered in the State of California, child, foster child who resided with the employee at the time of their death, stepchild, mother, father, stepmother, stepfather, parent, mother-in-law, father-in-law, brother, stepbrother, sister, stepsister, brother-in-law, sister-in-law, grandmother, grandfather, spouse’s grandmother, spouse’s grandfather, son-in-law, daughter-in-law or grandchildren, parent-in-law, brother, sister, grandparent or current grandparent-in-law.

In addition, the Chief of Police, may grant bereavement leave to an employee upon the death or funeral of some other person, if in the opinion of the Chief there existed an extraordinarily close familial relationship between the employee and such other person.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 020D013B-E974-4971-A716-D5C56B2F4903 3/4/2022
460 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

(New Section)

Article 3 – Police Officer Assignments

3.2 Intra-departmental Specialty Assignments

Members of the Police Officers Association shall have a minimum of two (2) years of classification seniority prior to being eligible for consideration for any intra-departmental specialty assignment. Members requesting a specialty assignment must have completed their probationary period in the classification and one (1) year of classification seniority. The department can deviate from these provisions if no candidate meets the seniority requirements.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 3AD4FD8B-71A9-4CA0-A575-74761B03D260 3/4/2022
461 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

(New Section)

Article 22 – Wellness Program

The City and Police Officers Association recognize the value of emphasizing wellness. The Police Department will establish and maintain a Wellness Program Policy.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 5DC12FAB-2B89-4857-99E1-D9388A4F8AB7 3/4/2022
462 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

(New Section)

Article 34 – Take Home Vehicle Program

The City shall assign available unmarked “take home” vehicles to members holding the position of Public Information Officer and Detective on standby duty.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: 65BA8F4E-87C3-4912-9EA2-AC900ECAEE24 3/4/2022
463 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

(New Section)

Article 3 – Police Officer Assignments

3.1 Annual Sign-Ups

Employees shall participate in annual shift sign-ups within their assignments as defined in the Police Department Annual Sign-up Policy.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: D86382EE-C800-483E-AD50-11365EDFC47F 3/4/2022
464 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

(New Section)

Article 23 – Rotation In Specialty Assignments

ROTATION IN SPECIALTY ASSIGNMENTS
a. All officers and community service officers in specialty assignments shall be assigned a rotation date upon assignment. The normal rotation shall be determined based upon, but not limited to, the following considerations:

1. The amount of training needed to perform the duties.

2. The need for organizational consistency of operations.

3. The need to build relationships within the job function.

The normal rotation may be extended in one (1) year increments to a maximum of five (5) years at the discretion of the Captain.

b. Additional extensions beyond the five-year limit may be granted at the discretion of the Chief of Police or designee.

c. All specialty assignments as described above shall have an annual review for retention.

d. This section shall not apply to those employees in a ‘Senior’ or other specialty assignment not intended to be rotational in nature.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: F51E70A5-E397-4091-B8D4-C8BE1B64D896 3/4/2022
465 of 662

San Mateo Police Officers Association and City of San Mateo 2021 Negotiations

Tentative Agreement

Article 24.5 – Training Differential

Police Officers assigned as field training officers shall receive eight percent (8%) biweekly in addition to their regular pay for such duty and associated overtime.

Community Service Officers - in non-specialty assignments who are assigned training of field CSO’s - shall receive eight percent (8%) biweekly in addition to their regular pay for such duty and associated overtime.

When the manager/sergeant supervisor responsible for the communications center assigns a non- Senior Dispatcher to serve as a member of the Training Team, the employee will receive an 58% differential while training entry -level probationary Dispatchers relative to the technical dispatch duties. Dispatchers who are not part of the Training Team are not eligible to receive the differential.

Date: ___________________________

For the POA: For the City:

____________________________ _______________________________

DocuSign Envelope ID: BB42810C-0011-4689-9730-1464E678B413 3/4/2022
466 of 662

CITY OF SAN MATEO
2 8
2 2

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 23 Section Name: CONSENT CALENDAR File ID: 22-5726 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Community Development Department
MEETING DATE: March 21, 2022
SUBJECT:

Interactive Pandemic Healing Art Wall Project – Agreement RECOMMENDATION:

Approve an Agreement with The Integrated Spirit, LLC for the temporary exhibition of a work of art for the "Interactive Community Healing Wall"; in an amount not to exceed $2,200 for materials and shared insurance costs from the Art in Public Places Fund, and authorize the Community Development Director to execute the Agreement.

BACKGROUND:

In November 2020, San Mateo resident Amie Tyler (The Integrated Spirit, LLC) contacted the City with a proposal for a temporary “pop up” community art project, similar to the popular chalkboard projects originally created by artist Candy Chang. Chang’s pieces are in publicly accessible locations and invite people to reflect on life and death and complete the statement: “Before I die...” The original artist encourages modifying the prompt if desired. Ms. Tyler’s concept is to focus on the community’s response to the pandemic, prompting the statement of: “During the Pandemic… ‘I lost…’, ‘I missed…’, and ‘I’m grateful for…’”. She conveys that with this project, the intent is to bring communities together through art and help with healing in this time of trauma. San Mateo’s downtown is the heart of the City, a logical location to share our feelings from the heart.

As described and illustrated in her proposal (Attachment 2), the stand-alone wooden structure will be a large shoebox-like structure 8’ long by 4’ wide, and 8’ tall with chalkboard paint and stenciled prompts all around, chalk holders provided, and secured with sandbags within the structure. This type of project is most viable in an easily accessible outdoor public space with pedestrian activity and mild weather. With part of B Street permanently closed for pedestrian use, the northeast corner of B Street and 3rd Avenue is an ideal location at a good time of year with warm weather and busy pedestrian traffic. Ms. Tyler proposes to sponsor and manage the project, including its construction, installation, maintenance, and decommissioning. The length of installation is expected to be no longer than one month, estimated to start approximately two to three weeks after approval to allow for construction and installation.

Staff contacted Public Works and Economic Development staff regarding the preferred location of the corner of B Street and 3rd Avenue, on the east side of B Street across from Peet’s Coffee and in front of Meet Fresh. The location is not expected to create any conflicts and the installation will meet the requirement to keep the access lane open for emergency response. Ms. Tyler requested some financial assistance not exceed $1,600 to purchase the wood and hardware for the construction of the structure. The Art in Public Places Program requires the Civic Arts Committee (CAC) to review and make a recommendation to City Council for approval of projects proposing an expenditure of Art in Public Places Funds. The Civic Arts committee (CAC) recommended approval to the Council at its meeting on July 12, 2021. The Community Development Department will provide assistance for a portion of the cost of the required insurance not to exceed $600.
467 of 662

CITY OF SAN MATEO
2 8
2 2
Because the installation will be located on a City street, First Amendment considerations come into play. The intent of the parties is to create a temporary and limited public forum for purposes of pandemic-related discourse and not a designated public forum for any type of expression. In other words, the hand-written responses will be limited to answering pandemic-related questions. The City will continue to exercise control over the public right of way, which is not itself being opened up for expressive activity. Also, the City may remove the installation at any time.

BUDGET IMPACT:

The Art in Public Places Fund is funded by development in-lieu fees that are reserved for public art activities. The current balance of the Fund is approximately $600,000. The $600 for the required insurance will be absorbed in the Community Development Department operating budget.

ENVIRONMENTAL DETERMINATION:

This temporary public art activity is categorically exempt from CEQA, because it is a minor, temporary alteration to a public street. (CEQA Guidelines Section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement

STAFF CONTACT
Heather Stewart, Senior Management Analyst
[email protected]
(650) 522-7164
468 of 662
131015 dm 00710286

AGREEMENT FOR THE TEMPORARY EXHIBITION OF A WORK OF ART “INTERACTIVE COMMUNITY HEALING WALL”
TO BE LOCATED ON NORTHEAST CORNER OF B ST AND 3RD AVE

This Agreement For The Temporary Exhibition Of A Work of Art (the “Agreement”) is made and entered into as of __________, (the “Effective Date”) by and between the CITY OF SAN MATEO, a California chartered municipal corporation existing under the laws of the State of California (the “City”), and The Integrated Spirit, LLC (the “Artist”) (individually, a “Party”, and, collectively, the “Parties”) in reference to the following facts, circumstances, terms and conditions:

RECITALS

WHEREAS, the provision of art in public places, whether in the form of freestanding pieces such as sculptures or memorials, architectural embellishments, or other forms incorporated into areas accessible to the public, is an essential component of any grea t city and makes that city more interesting and vibrant for its residents and visitors; and

WHEREAS, based on research that interactive community art can provide a healing ground for communities, and on the recommendation of the Artist, the City desires to install a temporary chalkboard art project entitled Interactive Community Healing Wall (the “Installation”), as shown on Exhibit A, attached hereto and incorporated by reference , and as further described in Section 1; and

WHEREAS, the artwork is designed to allow members of the public to write response s to pandemic-related questions painted on the Installation, which the Parties consider to be a temporary and limited public forum and not a designated public forum; and

WHEREAS, City shall continue to exercise control over the public right of way and is not opening the public right of way itself for artistic expression; and

WHEREAS, the City has the absolute right to remove the Installation at any time, for any reason or no reason; and

WHEREAS, the Artist has affirmed her willingness and ability to manage the Installation by painting pandemic-related questions thereon, subject to the prior written approval of the City; and

WHEREAS, the Artist is qualified and able to perform the services, and is willing to accept the terms of this Agreement; and

WHEREAS, the Art in Public Places program (Municipal Code Chapter 23.60) requires the Civic Arts Committee to recommended project approvals and expenditures of the Art in Public DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 469 of 662
2 Places Fund to the City Council; and

WHEREAS, the Civic Arts Committee has reviewed and recommends the Installation.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 470 of 662
3 1. PURPOSE

1.1 In accordance with Chapter 23.60 of the San Mateo Municipal Code, the City agrees to authorize and install, for a temporary period of time , the Installation on the closed segment of B Street nearest the northeast corner of intersection of B Street and 3rd Avenue (the “Site”) for the purpose of creating a limited public forum for the writing of responses to questions related to the pandemic. The Site is shown on Exhibit A.

1.2 The Installation will be 8 ft. tall by 8 ft. long by 4 ft. wide, secured by internal struts and sandbags at the base for stability. The external wooden façade will incorporate a surface area which shall be used as described in this section , and which invites the community to add their comments about their experience with the pandemic.

1.3 The City further agrees to appoint the Artist to conduct and manage the construction of the Installation and its day-to-day management.

2. EXHIBITION SITE

2.1 The Artist will construct the Installation and temporarily install it at the closed segment of B Street nearest the northeast corner of intersection of B Street and 3rd Avenue, San Mateo (as set forth in Exhibit A), or as otherwise communicated to the Artist, in writing.

2.2 The City, in its sole discretion, may change the Site or construct more Installations for similar purposes , provided however, that the City shall reasonably c redit the Artist for conceptualizing and ideating this project.

3. NOT TO EXCEED MATERIALS REIMBURSEMENT

3.1 The services performed by the Artist hereunder shall be on a voluntary basis.

3.2 The costs associated with the construction of the Installation and necessary materials shall be borne by the City and shall not exceed $ 2,200 Dollars. Payment of such costs will be made in accordance with the payment schedule , as set forth in Exhibit B to this Agreement.

4. TERM

The temporary Installation shall be installed for a temporary period of time, not exceeding thirty (30) days. The commencement date of this thirty-day period shall be determined by the City.

5. INSTALLATION AND REMOVAL

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 471 of 662
4 5.1 The Artist undertakes to conduct and manage the transportation and delivery of the Installation to and from the Site and also undertakes to conduct and manage the Installation and the subsequent removal of the Installation. In moving the Installation, the Artist will endeavor to ensure that no damage to the street, private property, or other surroundings will occur. If any damage occurs due to the Artist’s negligent discharge of services, the Artist will be responsible for paying the costs of repair incurred by the City.

5.2 The purpose of the Installation is to invite members of the public to add their comments about their experience with t he pandemic, specifically in relation to and limited by the prompts or questions provided on the Installation.

5.3 Information regarding the art, restrictions on use of the Installation and disclaimers, if any, shall be posted and maintained by the Artist in a clear and conspicuous manner.

5.4 Such prompts or questions will be painted on the Installation by the Artist and may be updated on a recurring basis by erasing the older questions and responses. In furtherance to the purpose of this artwork, the Artist will have the right, but not the obligation to erase non - responsive answers, art and responses added on the Installation. Unprotected speech, such as “fighting words,” obscenity, and defamation, ca n be removed immediately. The Artist may assemble the prompts with a crew, including the Artist, and any additional volunteers, who may be both adults and minors.

5.5 The City shall have the right, but not the obligation, to supervise and/or assist in the installation and subsequent removal of the Installation.

6. MAINTENANCE AND REPAIRS

6.1 The Artist, at her sole cost and expense, will maintain and repair the Installation during the term of this Agreement. The Artist will not seek any reimbursement or other payment from the City for incurring maintenance and/or repair costs and expenses related to the Installation.

6.2 The City shall have the right, but not the obligation, to maintain the Site and Installation and provide security, if necessary.

6.3 In the event the Installation or the art on it is damaged or defaced, or otherwise experiences extraordinary wear and tear, whether due to vandalism, force majeure, exposure to the elements, or otherwise, the City shall have the right, but not the obligation, to make, or cause to be made, necessary maintenance and/or repairs to, including the replacement of parts of, the Installation. If the City determines that the damage or defacement of the Installation presents an imminent danger to the public health, safety and welfare, then the City shall take action to immediately address the threat.

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 472 of 662
5 7. LIMITED GRANT OF LICENSE

7.1 The Installation and/or any art created on it (temporary or otherwise) shall remain the sole and exclusive property of the City. The City shall have the right, but not the obligation to erase all art (temporary or otherwise) on expiry of the term of this Agreement.

7.2 The City at its sole discretion may dispose of the Installation, including disposal by auction sale, donation or destruction in accordance with California Civil Code sections 980 – 989 inclusive.

7.3 The City grants to the Artist a non-exclusive, royalty-free, irrevocable license to do the following with respect to the Installation, in whatever media, including, without limitation, digital and electronic media, that now or hereafter are known: (B) display images of the Installation over the Internet; (C) use t he images for personal use-related purposes, including, without limitation, education-, information-, and publicity-related materials. In all cases in which imagery of the artwork is used, the Artist agrees to properly credit the City.

7.4 With respect to th e art created on the Installation or the Installation itself, the Artist waives any and all claims, arising at any time against the City, its elected and appointed officials, officers, employees, agents and representatives, that may be grounded in any fede ral law, including, without limitation, the Visual Artists Rights Act (17 U.S.C. §106A et seq.), California law, including, without limitation, the California Art Preservation Act (Cal. Civil Code §987 et seq.), or local law that may relate to the moral ri ghts of the Artist or protection of the integrity of the Art Work.

8. ABSOLUTE RIGHT OF REMOVAL BY CITY

8.1 While the intent of the City is to enable community healing through art, the Parties agree that the Installation is being authorized and created by the City for a limited duration, at the City’s sole discretion.

8.2 Notwithstanding anything to the contrary, the City retains the right to relocate, permanently remove or destroy the Installation, including the art on it, for any reason, or for no reason, in the sole discretion of the City, including, but not limited to, hazards to public health, safety or welfare, unsightly or deteriorated conditions of the artwork, or the need to access, repair and maintain public facilities.

9. INSURANCE

The Artist, at her sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage(s) as set forth in Exhibit C.

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 473 of 662
6 10. HOLD HARMLESS AND INDEMNITY PROVISION

10.1 The Artist will defend, indemnify and hold harmless the City and its officers, agents, employees and volunteers from and against all claims, damages, losses and expenses including attorney fees , arising out of the services performed by the Artist or related to the Installation, caused in whole or in part by the willful misconduct or any negligent act or omission of the Artist or its directors, officers, employees, representatives, agents and volunteers for whose acts the Artist may be liable or responsible, except where caused by the active negligence, sole negligence, or willful misconduct of the City.

10.2 The Parties expressly agree that any reasonable payment, attorney's fee, cost or expense the City incurs or makes to or on behalf of an inj ured employee under the City's self - administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of the Agreement.

11. LIMITATION OF LIABILITY

UNDER NO CIRCUMSTANCES SHALL ONE PARTY TO THIS AGREEMENT BE LIABLE TO THE OTHER

PARTY FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING

LOST PROFITS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR ANY ACTIVITIES

PERFORMED IN CONNECTION WITH THIS AGREEMENT, REGARDLESS OF WHETHER A CLAIM MADE BY THAT PARTY IS BASED ON CONTRACT OR TORT.

12. RESERVATION OF RIGHTS

Notwithstanding any other provision of this Agreement, if the City is unable or unwilling to make, or to continue to make, the Installation available, due to budgetary constraints, action of the City Council, insufficient and other unavailable staffing, force majeure or for any other reason, or no reason at all, then the Artist or its agents, representatives, heir, successors and assigns will not have any right to file an action or make a claim against the City as a result of such action or inaction.

13. NOTICE

Unless otherwise provided herein, all notices required hereunder shall be given by electronic mail or by delivered by the United States Postal Service, registered or certified mail, or other form of mail which offers proof of mailing, postage prepaid and addressed to the Party at the addresses below:

If to City: City Manager
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 474 of 662
7 Copy to: Director, Community Development
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
ATTN.: Heather Stewart
[email protected]
(650) 522-7164

If to Artist: The Integrated Spirit, LLC
Amie Tyler
20 Park Rd., Ste. D
Burlingame, CA 94002
650-483-7289
[email protected]

14. GENERAL PROVISIONS

14.1 Neither the execution of this Agreement nor anything in it or any action taken pursuant to it, shall be construed as the City opening up any part of the street or sidewalk to public expression or failing to exercise control over the right of way.

14.2 The City shall have the right but not the obligation, to use the Artist’s name, likeness, and biographical information, along with the title Interactive Community Healing Wall in connection with the publicity of the present project.

14.3 Nothing herein, express or implied, is intended to or shall confer upon any third person, any legal or equitable right, or remedy, nor may any provision hereof be en forced by any third party.

14.4 The formation, interpretation and performance of t his Agreement shall be governed by and interpreted in accordance with California law. Any action to enforce or interpret this Agreement shall be brought in a court of competent jurisdiction in County of San Mateo, California.

14.5 Should any legal action be initiated by a Party for breach of this Agreement, or to enforce any provision of this Agreement, the prevailing party shall be entitled to receive reasonable attorney’s fees, court costs, and other such costs as may be awarded by the court.

14.6 This Agreement may be executed in one of more counterparts, which shall together constitute one and the same Agreement.

14.7 This Agreement constitutes the entire understanding and agreement of the Parties relating to the Installation and the rights and obligations of the Parties arising under this DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 475 of 662
8 Agreement. The Exhibits to this Agreement are incorporated by reference and made a part of this Agreement. This Agreement supersedes any prior written or oral communication between the Parties relating to the Installation.

14.8 This Agreement may be amended, in writing, and signed by the Parties.

IN WITNESS WHEREOF, the Parties have duly signed this Agreement as of the Effective Date.

ARTIST: CITY OF SAN MATEO

_______________________________ _____________________________________ Amie Tyler Date Christina Horrisberger Date
Community Development Director

APPROVAL AS TO FORM:

_______________________________
Gabrielle Whelan Date
Deputy City Attorney

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 3/7/2022
476 of 662
9 EXHIBIT A
Interactive Community Healing Wall: Description of Project

SEE NEXT PAGES
DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 477 of 662
131015 dm 00710286

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 478 of 662
11 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 479 of 662
12 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 480 of 662
13 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 481 of 662
14 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 482 of 662
15 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 483 of 662
16 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 484 of 662
17 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 485 of 662
18 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 486 of 662
19 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 487 of 662
20 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 488 of 662
21 DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 489 of 662
131015 dm 00710286

EXHIBIT B

PAYMENT SCHEDULE

Payment Schedule:

1. The Artist shall submit documentation with the City to establish vendor status upon execution of this Agreement.

2. The Artist shall submit receipts and proofs of payment for wood and other materials used for construction, no later than thirty (30) days beyond the Installation’s removal.

3. After review and approval, reimbursement will be processed by the City not later than thirty (30) days after receipt of payment documentation noted in #2.

4. As per the proposal submitted by the Artist, the cost of the materials is given below:

5. The Community Development Department will provide assistance in the purchase of required insurance not to exceed $600. Reimbursement not will be processed by the City not later than thirty (30) days after receipt of payment documentation.

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 490 of 662
23 EXHIBIT C

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor.

Other Insurance Provisions

The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 491 of 662
24 Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.

Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

DocuSign Envelope ID: 31F81B98-C06C-4619-90FD-6DF12ED5161B 492 of 662

CITY OF SAN MATEO
2 8
9 2

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 24 Section Name: CONSENT CALENDAR File ID: 22-5836 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Community Development Department
MEETING DATE: March 21, 2022
SUBJECT:

General Plan, Housing Element, and Housing Successor Agency – 2021 Annual Progress Reports RECOMMENDATION:

Accept the Annual Progress Reports for General Plan, Housing Element, and Housing Successor Agency, and direct the Community Development Director to file the reports with the State.

BACKGROUND:

Government Code Sections 65400 and 65700 require local planning agencies to submit an Annual Progress Report (APR) on the status of their General Plan and Housing Element implementation to the local legislative body. The APR is then required to be submitted to California Department of Housing and Community Development (HCD) and Office of Planning and Research (OPR) by April 1st of each year. Therefore, the City’s Community Development Department (CDD) is seeking acceptance of the General Plan and Housing Element Annual Progress Reports (Attachments 1 and 2) by City Council, prior to submittal to OPR and HCD.

The City’s annual Housing Successor Report, as required pursuant to California Health and Safety Code Section 34176.1(f), is included as Attachment 3. This report provides details of the housing funds, assets, and activities of the City of San Mateo, which is acting as the Housing Successor Agency of the former Redevelopment Agency of the City of San Mateo.

General Plan Annual Progress Report Summary
The General Plan is a State-mandated document that sets the framework for the City’s physical, social, and economic development into the future. In 2018, California Government Code Section 65700(b) was amended to make the General Plan APR requirement applicable to charter cities. In prior years, charter cities were only required to submit an APR that documented progress made toward implementing their certified Housing Element. The City submitted its first General Plan APR in 2021.

The City’s General Plan APR highlights the accomplishments in 2021 in implementing land use related goals, policies, and actions. Through the accomplishments highlighted in the APR, the City continues to work to achieve a healthy economic, social, and physical environment to serve the San Mateo community. The APR includes the following key information:
Planning activities initiated or completed by the City in 2021; Highlights of major planning applications approved in 2021; Building permit and construction status of major development projects; and Implementation summary of General Plan goals, policies and actions pertaining to land use.

Housing Element Annual Progress Report Summary
While the Housing Element is a part of the General Plan, the Housing Element APR is subject to additional and specific requirements not applicable to other elements of the General Plan. The Housing Element APR has been prepared pursuant 493 of 662

CITY OF SAN MATEO
2 8
9 2
to California Government Code Section 65400 and includes a detailed accounting of all housing projects submitted, reviewed, entitled, and constructed in the City in 2021. The APR also provides an update on the implementation on each of the Housing Element’s policies and programs to achieve the City’s housing vision.

This is the seventh APR on the City’s Housing Element for the 2015-2023 housing cycle, and it includes the following information:
Progress report on implementation of the Housing Element programs (Attachment 2 - Table B):
Progress in meeting our share of regional housing needs assessment (RHNA) by income level; Information on the types of housing units that were issued building permits, as well as those that were completed; and
Information on number of planning applications submitted, as well as those that were approved.

The APR included in Attachment 2 is the required State report form, which consists of numerous columns, making parts of it difficult to read; especially Table A-2. Table 1 below summarizes the key data regarding housing units and their affordability levels included in planning applications submitted and approved in 2021; as well as building permits issued and completed (certificate of occupancy). Per HCD definition, applications submitted are applications that have been determined complete by the jurisdiction.

Table 1 - 2021 Housing Units Summary Table
Very Low Low Moderate
Above
Moderate Total Report Table
Planning Applications
Units Submitted 4 8 2 109 123 Table A
Units Disapproved 0 0 0 0 0 Table A
Total Units Approved
During 2021 180 145 0 1,155 1,480 Table A
Building Permits
Permit Issued 0 41 37 239 317 Table A-2
Certificate of Occupancy 6 26 26 204 262 Table A-2
Tables A and A-2 in the attached APR also indicate what type of housing units are approved and built. In addition to regular housing units, the production of accessory dwelling units (ADUs) is also included in the housing numbers outlined in Table

1. In 2021, 68 ADUs were issued building permits and 24 ADUs were completed. For comparison, in 2020, 52 ADU permits were issued and 17 were completed.

For past APRs, all ADUs were counted as Above Moderate (market rate) units. However, based on research and survey work completed by the Association of Bay Area Governments (ABAG), a technical report was published last fall that found ADUs often meet lower income affordability requirements based on the incomes of the occupants and/or their rental rates. Based on these findings, local jurisdictions are justified in using certain percentages to meet their affordable housing allocations.1 The recommended affordability breakdown that a Bay Area jurisdiction can use for ADUs, which is as noted as being conservative, is 30% Very Low, 30% Low, 30% Moderate and 10% Above Moderate. The report also notes that if a jurisdiction has fair housing concerns, they may want to use more conservative assumptions and go with 5% Very Low, 30% Low, 50% Moderate and 15% Above Moderate. This technical report was prepared in consultation with HCD, and 21 Elements, a planning and housing collaborative forum for San Mateo County jurisdictions, has confirmed that past APRs can be amended to get BMR credit for ADUs constructed in past years of this current housing cycle.

Thus, staff will be amending and resubmitting the City’s prior Housing Element APRs to HCD with an updated breakdown of ADUs by income level. To ensure that the affordability breakdown for ADUs is most reflective of the market conditions in San Mateo, staff is using an affordability breakdown for ADUs of 35% at Low Income, 50% at Moderate income, and 15% 1 Association of Bay Area Governments, “Affordability of Accessory Dwelling Units”, Table 4 (Peninsula Market Rents/ Not Rented to Friends and Family), September 2021.
494 of 662

CITY OF SAN MATEO
2 8
9 2
at Above Moderate income. Table 2 below summarizes the updated ADU production by income level for the last seven years of the current housing cycle that will be submitted to HCD. As a result of this update, the City will be getting credit for the production of an additional 157 affordable units over the past seven years.

Table 2 – ADU Affordability Breakdown by Year
2015 2016 2017 2018 2019 2020 2021 Total
Total ADU Building
Permits Issued 4 3 7 8 45 52 68 187
Low Income ADUs 1 1 2 3 15 18 24 64
Moderate Income ADUs 2 2 4 4 23 26 34 95
Above Moderate
Income ADUs 1 0 1 1 7 8 10 28
Table B in the attached APR shows the progress of housing unit production by affordability level as defined by issuance of building permits for the first seven years of the current housing cycle (2015-2023). These numbers illustrate that the City has achieved nearly 70% of its allocation for total new housing units. With the updated ADU affordability breakdown, the City has achieved 19% of its affordable (BMR) housing allocation. Table 3 below summarizes the City’s RHNA allocation and housing production through the end of 2021.

Table 3 – RHNA and Housing Construction by Year
2015 2016 2017 2018 2019 2020 2021
Total
Units
Total
RHNA
Total Housing Units 591 189 465 90 386 96 317 2,134 3,100 Very Low Income Units 0 12 37 7 67 3 0 126 859
Low Income Units 23 3 0 0 25 1 41 93 469
Moderate Income Units 88 2 4 0 0 0 37 131 530
Above Moderate-
Income Units 480 172 424 83 294 92 239 1,784 1,242
* These totals reflect the updated ADU affordability breakdown.

Table G in the attached APR includes information on the Kiku Crossing Project, which includes 225 affordable family rental units downtown, as a site on the housing inventory that has been transferred to MidPen Housing for development of affordable units. Table H includes information on three other City-owned surplus sites, two of which are moving forward with developer negotiations for affordable housing projects. The City did not have anything to report in Tables C, E, and F.

Housing Successor Report Summary
The purpose of the Housing Successor Report is to provide the governing body of the Housing Successor an annual report on the housing assets and activities of the City of San Mateo acting as the Housing Successor of the former Redevelopment Agency of the City of San Mateo under Part 1.85, Division 24 of the California Health and Safety Code, in particular sections 34176 and 34176.1 (the Dissolution Law) for the fiscal year July 1, 2020 to June 30, 2021.

During this reporting period the City received $545,000 in new revenues contributing to a fund balance of $3,876,000. A portion of this is reserved for subsidy of the Kiku Crossing Project, which will be reported as drawn in next year’s report.

BUDGET IMPACT:

There is no impact on the General Fund for this report.

ENVIRONMENTAL DETERMINATION:

This Annual Progress Report on the General Plan and Housing Element is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
495 of 662

CITY OF SAN MATEO
2 8
9 2

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – General Plan Annual Progress Report 2021
Att 2 – Housing Element Annual Progress Report 2021
Att 3 – Annual Housing Successor Report 2020-2021

STAFF CONTACT
Manira Sandhir, Planning Manager
[email protected]
650-522-7203
496 of 662

CITY OF SAN MATEO
GENERAL PLAN PROGRESS REPORT 2021

PREPARED BY:

COMMUNITY DEVELOPMENT DEPARTMENT
330 W. 20TH AVENUE
SAN MATEO CA 94403
(650) 522-7212
[email protected]
497 of 662
City of San Mateo General Plan Progress Report 2021 Page | 2

1. INTRODUCTION AND PURPOSE OF THIS DOCUMENT
State of California Government Code Sections 65400 and 65700 requires local planning agencies to provide an annual update to their legislative body, the Governor's Office of Planning and Research (OPR), and the State Department of Housing and Community Development (HCD) on the status of the General Plan, Housing Element and progress in its implementation. The APR is required even when a city may be undertaking a General Plan comprehensive update. State law requires that the General Plan Annual Progress Report (APR) be completed and submitted to the state each year for the previous year.

This General Plan Progress Report looks at the city’s progress in implementing land use related goals, policies and actions during the period beginning January 1, 2021 and ending on December 31, 2021.

2. GENERAL PLAN BACKGROUND AND CONTENT
California law requires that every city and county adopt a long-term General Plan that addresses seven specific topics or “elements,” organized in any format or structure preferred by the community. The General Plan may also address other topics the community feels are relevant. Regardless of the format or issues addressed, the Plan must be internally consistent.

San Mateo’s General Plan 2030 was adopted on October 18, 2010. Community participation played an important role in preparing the city’s General Plan. Community feedback helped shape the General Plan’s Vision and in developing policies and implementation actions. Community participation included residents, businesses, as well as, civic and professional organizations were engaged during the General Plan preparation stage. Additionally, other agencies and utilities were consulted including the Native American tribes, county agency, school districts, water districts, and regional transportation agencies.

At the time of its adoption, San Mateo’s General Plan 2030 complied with applicable OPR General Plan Guidelines.

The General Plan 2030 is organized into seven elements that meet the State requirements, as shown in Table 1 - General Plan Contents.

Table 1 - General Plan Contents
Required Plan
Topics1
San Mateo General Plan
2030 Elements
Issues Covered
Land Use Land Use Community character, land use, development, economic development, planning activities, public facilities, regional coordination, sustainability
Urban Design Focal points, corridors, gateways, design
Housing Housing Housing, sustainability
Circulation Circulation Transportation, mobility, regional coordination Conservation,
Open Space
Conservation, Open Space,
Parks and Recreation
Biological resources, open space, cultural resources, parks and recreation, sustainability
Noise Noise Noise
Safety Safety Natural and man-made hazards (flooding, geologic, seismic, hazardous waste, wild fires, waste water, etc.), mitigation planning

1 Senate Bill 1000 (2016) – For communities with disadvantaged communities (as defined in California Government Code 65302), SB 1000 requires the local jurisdiction to provide an Environmental Justice element, or equivalent, in its General Plan that identifies the location of the disadvantaged communities and their environmental burdens, health risks and needs.
498 of 662
City of San Mateo General Plan Progress Report 2021 Page | 3 City’s Responsibility
The effectiveness of the General Plan ultimately depends on how it is implemented and maintained over time. State law requires that most actions of local governments affecting the physical environment be consistent with the General Plan. General Plan implementation is the responsibility of numerous departments including: City Attorney, City Manager’s Office (Economic Development), Community Development Department, Finance Department, Information Technology Department, Information Technology Department, Parks and Recreation Department, Police Department and Public Works Department to name a few.

Additionally, several other governmental agencies and utilities provide services within the city’s boundary. While these agencies are neither part of the city’s operational structure nor directly responsible for implementation of the General Plan, the city does coordinate its activities with these other agencies and relies upon their assistance for full implementation of the General Plan. These agencies include but are not limited to: San Mateo Consolidated Fire District, water districts (California Water Company, Estero Water District), school districts (San Mateo Foster City Unified School District, San Mateo High School District, California State College System), and County of San Mateo.

3. DATE OF PRESENTATION/ACCEPTANCE BY THE LOCAL LEGISLATIVE BODY.

The General Plan Progress Report 2021 is scheduled for City Council review on March 21, 2022.

4. IMPLEMENTATION.

The Progress Report is focused on land use actions in implementing the General Plan. As some of the General Plan goals, policies and action items have been implemented through the adoption of ordinances or resolutions; or incorporated into the city’s regular governmental activities in previous years, they are not individually listed in the Progress Report; but are rather noted in Exhibit A as “ongoing” along with a brief description. For example, this includes “ongoing” work in the city’s Development Review process as development proposals are reviewed for consistency with the city’s policies. Exhibit A is not a comprehensive list of all policies and action items in the General Plan, rather it summarizes the implementation status of select land use related goals, policies and actions. The purpose of providing Exhibit A is to streamline the review and highlight the city’s progress efficiently.

5. HOUSING ELEMENT ANNUAL PROGRESS REPORT REQUIREMENTS.

State law requires local agencies to complete an annual review of the implementation of the programs in the Housing Element toward meeting city’s Regional Housing Needs Assessment (RHNA). The city’s Housing Successor Agency and Housing Element Annual Progress Report are provided as separate attachments to the March 21, 2022 agenda report.

6. GENERAL PLAN COMPLIES WITH OPR’S GENERAL PLAN GUIDELINES.

At the time of its adoption, San Mateo’s General Plan 2030 complied with applicable OPR General Plan Guidelines. Subsequent amendments to the General Plan, including the two adopted by the city in 2020, also complied with applicable OPR General Plan Guidelines. In 2021, the city did not review or approve any amendments to the General Plan.

7. DATE OF THE LAST UPDATE TO THE GENERAL PLAN.

The City Council adopted General Plan 2030 on October 18, 2010.

8. PRIORITIES FOR LAND USE DECISION MAKING ESTABLISHED BY THE LOCAL LEGISLATIVE BODY.

The following highlights major legislative actions by the City Council that support the goals of the General Plan:

A. Affordable Housing Projects Near Transit - With the passage of Assembly Bill 1763, which allows for taller and denser affordable housing developments, jurisdictions throughout the state have an 499 of 662
City of San Mateo General Plan Progress Report 2021 Page | 4 additional tool to facilitate the production of affordable housing. Building upon AB 1863, the San Mateo City Council adopted San Mateo Municipal Code Section 27.15.080 Affordable Housing Projects Near Transit on July 20, 2020. This ordinance was subsequently utilized to facilitate the original entitlement of a 225-unit affordable housing development in Downtown San Mateo (aka Kiku Crossing) on August 17, 2020; and for the approval of the project’s major redesign on May 17, 2021.

B. Density Bonus/Below Market Rate Program – Initially enacted in 1979 and amended several times since, the California Density Bonus Law is designed to encourage and incentivize affordable, senior and transit-oriented housing development. The Density Bonus Law (found in California Government Code Sections 65915 – 65918) achieves this objective by requiring local agencies to support the development of eligible projects at greater residential densities through the granting of incentives, concessions, waivers, and/or reductions to applicable development regulations. In 2021, the state legislature amended the law requiring local agencies to allow up to 50% density bonus for eligible projects near transit effective January 1, 2022.

The City of San Mateo adopted a local Density Bonus Ordinance (San Mateo Municipal Code 27.15 Density Bonus) on April 16, 2018. The local Below Market Rate (BMR) program, which requires 15% of new units to be affordable, was developed to implement the ordinance, and the last revision came into effective on February 3, 2020.

In 2021, the city updated the City of San Mateo Density Bonus/Below Market Rate Program provisions to provide clarification for developers when applying the provisions of new State Density Bonus Law in conjunction with San Mateo’s Below Market Rate Program.

C. Interim Community Benefit Framework for Development Projects - There are several scenarios where a developer may be required to provide community benefits beyond code requirements as part of a development application. These additional benefits are typically provided as part of a development agreement negotiation or as required by existing General Plan goals and policies; and are only required in circumstances when a developer has a request that exceeds baseline City standard. On March 15, 2021, the City Council adopted a Resolution to document the interim process for determining community benefits and public improvements for certain development projects. This “interim program” is intended to serve as a limited-term framework while a more comprehensive and detailed program is anticipated to be completed in conjunction with the General Plan Update.

D. Mechanical Parking Standards – In 2021, the city initiated an update of the parking standards to establish interim parking standards to include mechanical parking; thereby setting into motion the opportunity for new developments to utilize mechanical parking systems in lieu of, or in combination with, traditional surface parking or parking garages. On December 14, 2021, the city’s Planning Commission held a public hearing on the interim parking standards and recommended their approval to the City Council. City Council public hearing for adoption was scheduled for January 3, 2022.

9. AMENDMENTS TO THE GENERAL PLAN.

State law allows the city to amend its General Plan no more than four times per year. Amendments may be proposed and acted upon at any time during the year and one action may include multiple amendments. Any changes to the General Plan require public hearing by the City Council and evaluation of the environmental impacts as require by the California Environmental Quality Act.

No applications for General Plan amendment was submitted or approved in 2021.

500 of 662
City of San Mateo General Plan Progress Report 2021 Page | 5

10. MAJOR MILESTONES AND PROJECTS.

The following highlights major planning activities and projects that support the goals of the General Plan. Some of the projects are partially funded through grants, these have been identified with an “*”.

Community planning activities/programs are multi-year initiatives and, for the purposes of the APR, the information below includes a status summary for projects that were initiated, continued or completed in 2021.

Background on Grants
SB 2 Planning Grant – In 2019, the city applied for and received $310,000 in grant funding for a Comprehensive Development Impact Fee Study and development of Objective Design Standards for multifamily projects. The Agreement with state Housing and Community Development was executed on December 10, 2019, and initiated work on the projects as described below.

Local Early Action Planning (LEAP) Grant – In July 2020, the city an application seeking $500,000 in grant funding for planning initiatives to increase the supply of housing and remove barriers. The grant is proposed to fund a significant portion of the update of the Housing Element, development of an automated and mechanical parking system ordinance to provide an alternative to traditional parking, development of a community benefits program, and partial funding of a Downtown Parking Study and code amendment. The city entered into a formal agreement with California Department of Housing and Community Development (HCD) in February 2021, and initiated work on the projects as described below.

Planning Activities
A. Development Impact Fee Study* – In 2020, the city contracted with a consulting firm and initiated the study of citywide development impact fees that apply to a variety of development projects.

Substantial progress was made in 2021, and the city held public study session meetings with the City Council in June and September of 2021 to share study findings, gather public input and receive direction from the City Council regarding policy options for reducing the impact fee burden on affordable housing projects and exploring possible incentive programs for affordable housing.

Further work on this initiative is anticipated in 2022.

B. Objective Design Standards* - In 2017, the Governor signed multiple housing bills including Senate Bill (SB) 35 Streamlined Approval Process (found in California Government Code Section 65913.4) which provides a streamlined, ministerial approval process for certain types of multi-unit housing projects (two or more residential units) provided they meet certain conditions and are consistent with objective zoning and design review standards. In response to this new legislation, the city initiated the development of Objective Design Standards for applicable multi-unit housing projects which will include related amendments to the San Mateo Municipal Code. A virtual workshop was held on June 1, 2021 to gather community input and a public study session meeting was held on August 24, 2021 with the Planning Commission to gather additional public input and Planning Commission direction. Community input is an integral part of developing the draft Objective Design Standards that will be considered by the Planning Commission and City Council in 2022.

C. Housing Element Update* – In 2020, the city entered into a multi-year contract with a consultant to assist with the update Housing Element (6th Cycle) to meet the city’s Regional Housing Needs Assessment (RHNA) and comply with applicable state laws. During 2021, significate progress was made in analyzing sites throughout the city in preparation for releasing the draft Housing Element in 2022. The city held several virtual community workshops in March, April, May and November 2021 to gather community and stakeholder input; held study sessions with the Planning Commission and City Council in October and November 2021 to gather input on existing policies and programs and suggestions for new ones; conducted an online survey from October 11, 2021 to January 15, 2022; and held five pop-up activities in Fall of 2021. Additionally, the city is part of 21 501 of 662
City of San Mateo General Plan Progress Report 2021 Page | 6 Elements which is a countywide collaboration of all 21 jurisdictions in San Mateo County working together on Housing Element issues. The 21 Elements group hosted four public engagement events in September, October and November 2021. As the Housing Element is a part of the General Plan, it should be noted that the two project teams are working together and collaborating on outreach activities. A summary of the General Plan update project is described below.

D. General Plan Update – The General Plan Update is a multi-year effort that was initiated in 2018 and has a target for adoption by the end of 2023. The General Plan Update effort was paused during most of 2020 due to the Covid-19 pandemic, with the effort being resumed in the beginning of 2021. During this past year, the City conducted an outreach and engagement effort to scope three land use and circulation alternatives, with the City Council selecting three land use and circulation alternatives for further study in August 2021. The remainder of the year was spend preparing a technical analysis that compared the differing outcomes of the alternative scenarios against a set of metrics, including environmental sustainability, traffic and circulation impacts, impacts on utilities and public services, and applicable state regulations. The preferred land use and circulation scenario will be selected in the spring of 2022 and will be followed by additional community outreach and engagement and preparation of the full General Plan.

E. Transit Oriented Development (TOD) Pedestrian Access Plan* (aka San Mateo Walks to Transit) – The multi-year project consists of a comprehensive study to identify opportunities for improving walking routes to transit within the City’s TOD areas. The project focuses on improving pedestrian conditions around the City’s three Caltrain stations (Downtown, Hillsdale, Hayward Park) and El Camino Real, which is experiencing several housing and mixed-use development projects in recent years. The outcome will be a Plan that includes a list of pedestrian improvement projects that will create a safe, connected, and comfortable path of travel to transit to encourage residents and workers located within a half mile from a Caltrain station to walk to transit. The project is funded by Transportation Development Act (TDA) Article 3 grant with a local match. The City Council approved the project in January 7, 2020 and significant progress was made this year. Beginning with the project initiation in April 26, 2021, the City held various community outreach activities in October 2021, which included interactive mapping activities, pop-up events, focus group meetings, as well as, an online survey. Additionally, study session with the Sustainability and Infrastructure Commission was held on August 11, 2021. Additional meetings with the Sustainability Infrastructure Commission and City Council are scheduled for 2022 with final plan adoption anticipated in Winter 2022.

F. Complete Streets Plan* - The San Mateo Complete Streets Plan will transform the goals of the City’s General Plan to develop complete streets that are safe and accessible for all modes into an actionable plan to guide the City’s roadway design for the future. This plan seeks to apply the Complete Streets methodology to help the City’s circulation network accommodate all modes and abilities; and will implement data analysis and context-sensitive design approaches to increase citywide safety and mobility for multimodal transportation. The proposed Complete Streets Plan will identify goals and policies, evaluate existing conditions for all modes, identify streetscape concepts and design standards, and develop an implementation plan with clearly identified priority areas and projects. The city worked with Caltrans on the funding agreement and received notice to proceed in mid-December 2021. Work in 2021 was limited and more substantial progress is anticipated in 2022. It should be noted that through the Plan, the city may also qualify for future grant opportunities to implement Plan programs and capital improvement projects.

502 of 662
City of San Mateo General Plan Progress Report 2021 Page | 7

Major Construction/Development Projects
Planning applications that were submitted during one reporting year typically receive their entitlements in the next reporting year. Consistent with the GP APR reporting requirements, planning application entitlements that were approved during the reporting year are included in the APR report. Therefore, for 2021, the city approved entitlements for 122 net new residential units and made progress on several publicly funded projects. Major projects are highlighted below with a brief status update:

2940 South Norfolk Street (Hampton Inn and Suites Hotel) – On August 20, 2018, the City Council approved the redevelopment of a hotel site with a new 182-room hotel building. Phased building permits were issued beginning in 2019 with substantial construction progress in 2020 and 2021.

Construction is anticipated to continue through 2022 with completion is projected sometime in early half of 2023.

Bay Meadows Phase II Station 1 & 5 – On September 25, 2018, the Planning Commission approved the development of two vacant parcels in the Bay Meadows Phase II Specific Plan area with two office buildings totally approximately 184,295 square feet. Designed as a Transit Oriented Development (TOD) community, Bay Meadows encompasses 18 blocks comprising of a mix of residential unit types, office, retail, services and parks. The building permits for Station 1 & 5 were issued in 2019 with construction in 2020 and 2021; and anticipated to continue in 2022.

303 Baldwin Ave – Approved on January 8, 2019, the mixed-use development consists of 64-residential units, ground floor commercial/retail use and office use above. The site was formerly a local grocery store serving neighborhoods near downtown. Building permits were issued in 2020 with construction in 2020 and 2021; and anticipated to continue in 2022.

1, 2, and 3 Waters – On January 23, 2019, the City Council approved development a 190-unit residential development, replacing the 11.1-acre Waters Technology Office Park. The new development consists of a mix of housing types. Building permits were issued in 2020 with construction in 2020 and 2021; and anticipated to continue in 2022.

Kiku Crossing – On August 17, 2020, the City Council approved a 225-unit affordable/work-force housing development and new public parking garage on two downtown parking lot sites. The project is one of the first in the state to utilize Assembly Bill 1763 which allows for taller and denser affordable housing developments near transit. The applicant made progress on building permit and site development permit applications(s) in 2021. Issuance of permits are anticipated in early 2022 with subsequent construction scheduled to begin in 2022. [publicly funded project]

Peninsula Heights – Approved on December 8, 2020, the project consists of redevelopment of two office use sites, totaling 15.45 acres, with a new 290-unit residential development (of which 29 units are below market rate residential units). Building permit application(s) for construction were submitted in 2021 which are currently under review.

Bay Meadows Phase II MU 2 & MU 3 – Approved on June 11, 2021, the mixed-use development consists of two buildings with 67 residential units and office space. Building permit applications and subsequent construction are anticipated in future years.

1919 O’Farrell – Approved on October 15, 2021, the project consists of the demolition of existing offices and construction of a new 49-unit residential development. Building permit applications and subsequent construction are anticipated in future years.

503 of 662
City of San Mateo General Plan Progress Report 2021 Page | 8 Grade-Separation Project – Initiated in 2017, the project implements circulation improvements identified in the Rail Corridor Plan and Bay Meadows Phase II Specific Plan. The project provides enhanced pedestrian, bicycle and vehicular connections east and west of the Hillsdale Caltrain Station to improve safety for motorists and pedestrians; and reduce local traffic congestion. In 2021, the city continued to work collaboratively with Peninsula Corridor Joint Powers Board (JPB) on the grade- separation project (at 25th, 28th and 31st Avenues). Project was completed in September 2021. [publicly funded project]

2050 Detroit Drive (Wastewater Treatment Plant Upgrade) – On July 16, 2018, the City Council approved the multi-year project to modernization, expansion, and upgrade of the City’s wastewater treatment plant facility. Building permits were issued in 2019 with substantial construction work in 2020 through 2021. Temporary Certificate of Occupancy for the new Administrative Building is anticipated in early half of 2022. [publicly funded project]

Clean Creeks and Flood Protection Initiative – The city is committed to providing the community with reliable stormwater infrastructure to help mitigate flood risk; protect our Bay and waterways; create safer communities; and reduce impacts of pollution, climate change, and heavy storms. Clean waterways, beaches, and properly working infrastructure help protect residents and the environment.

Marina Lagoon is part of the City’s stormwater system that provides flood control and recreation to the entire community, and ecological/wildlife benefits. The Lagoon’s ability to maximize these benefits is compromised; and significant improvements are needed. The city conducted a survey to gather community input in Fall of 2021, and meetings with the Sustainability and Infrastructure Commission and City Council are anticipated in early half of 2022. [publicly funded project]

North Shoreview Flood Improvement Project – The North Shoreview Flood Improvement Project include improvements to the Coyote Point and Poplar Avenue Pump Stations to increase pump capacity and raise a 1,300-foot levee segment located between the San Mateo and Burlingame border off Airport Boulevard. Construction began in September 2020 with substantial progress in 2021.

Construction is anticipated to continue through 2022. [publicly funded project]

5th Avenue Bike Lanes Project – The 5th Avenue Bike Lanes project implements the 2020 Bicycle Master Plan and includes new Class II bicycle lanes on 5th Avenue from Virginia Avenue to El Camino Real as well as concrete work on the street and sidewalk. The striped bike lanes will be constructed as part of the Citywide Street Rehabilitation Package 1-C (Phase 2) project. Coordination between the city’s paving schedule and bicycle projects is important to guarantee the bike facility has a smooth surface.

This project will expand our bicycle network and create a safe connection for bicyclists accessing Downtown San Mateo. Construction began in September 2021. [publicly funded project]

North Central Bike Lanes Project – The city received funding from the federal Community Development Block Grant (CDBG) to implement pedestrian and bicycle improvements in the North Central neighborhood. Once completed, the project will further develop our bicycle network and create bicycle connections to Downtown San Mateo. In December 2021, project contractors installed ADA-compliant sidewalk ramps along E. Poplar Avenue and N. Claremont Street, N. Humboldt Street and Peninsula Avenue, and N. Humboldt Street and Indian Avenue. Work on this project is anticipated to continue in 2022. [publicly funded project]

504 of 662
EXHIBIT A - Land Use Implementation Summary

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
GOAL 1a: Maintain San Mateo as the pre-eminent city in San Mateo County. Ongoing through collective effort of all city departments.

GOAL 1b: Continue the balance between development and open space, between conserving the lower density residential neighborhoods and meeting the City's fair share of new dwellings, between residential and commercial development, between conserving old buildings and new buildings, and between jobs and housing.

The city has incorporated this into its Development Review process which includes staff from multiple departments and the San Mateo Consolidated Fire Department (a separate agency). Implementation is ongoing.

GOAL 1c: Establish a distinctive city image distinguishable from other Peninsula communities to improve the quality of both the built and natural environments, and assure that future development is both of high quality and compatible with the City's existing character.

Guide development to provide efficient circulation and to protect existing neighborhoods, views and natural resources.

Ongoing implementation as part of Development Review process.

Goal 1d: Concentrate major high-intensity commercial office and retail development in specific focal areas, as delineated on the City Image Plan, Figure UD-1.

Ongoing implementation as part of Development Review process.

GOAL 1e: Provide adequate transportation, utilities, cultural, educational, recreational, and public facilities, and ensure their availability to all members of the community. Establish San Mateo as the cultural center of San Mateo County.

Ongoing implementation as part of Development Review process, and in planning work such as Public Work Department's Capital Improvement Projects, Park and Recreation Department's Facilities Plan.

GOAL 1f: Provide a wide range of land uses, including retail, commercial services, office, industrial, parks, open space, and housing, to adequately meet the needs of the community.

Ongoing implementation as part of Development Review process.

GOAL 1g: Attain development which occurs in an orderly fashion and which limits adverse environmental impacts to the community. Ongoing implementation as part of Development Review process.

GOAL 1h: Encourage participation of residents and representatives of local businesses and neighboring jurisdictions in planning for and reviewing community development.

Encouraging participation is an ongoing part of Development Review process, and in community planning initatives such as update of General Plan, Housing Element, Transit Oriented Development (TOD) Pedestrian Access Plan (aka San Mateo Walks to Transit) and Complete Streets Plan .

GOAL 1i: Consider the effects of Climate Change on the City of San Mateo. Incorporate Sustainability into the City’s policies, work programs and standard operations.

Ongoing implementation through City Council priority setting. Adopted on 4/6/2020, the Climate Action Plan sets forth goals and policies for the city to incorporate sustainability in future policy work, work programs and operations. On December 6, 2021, the City Council approved the "2021 Multijurisdictional Local Hazard Mitigation Plan" which includes climate adaptation policies and actions.

POLICY LU 1.1 Planning Area Growth and Development to 2030. Plan for land uses, population density, and land use intensity as shown on the Land Use, Height and Building Intensity and City Image Plans for the entire planning area. Design the circulation system and infrastructure to provide capacity for the total development expected in 2030. Review projections annually and adjust infrastructure and circulation requirements as required if actual growth varies significantly from that projected.

Ongoing implementation as part of Development Review process.

POLICY LU 1.2 Land Use Plan. Adopt and maintain the Land Use Plan which graphically displays the intended uses and development intensity/density for all land within the planning area.

Ongoing implementation as part of Development Review process.

POLICY LU 1.3 Land Use Standards. Adopt and maintain the land use categories included in Appendix B defining the range of intended uses and linked to development intensity/density limits.

Ongoing implementation as part of Development Review process. 505 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 1.4 Development Intensity/Density. Adopt and maintain the development intensity/density limits as identified on the Land Use Map and Building Intensity Plan, and as specified in Policy LU 6A.2. Development intensity/density shall recognize natural environmental constraints, such as flood plains, earthquake faults, debris flow areas, hazards, traffic and access, necessary services, and general community and neighborhood design. Maintain a density and building intensity range, with densities/intensities at the higher end of the range to be considered based on provision of public benefits such as affordable housing, increased open space, public plazas or recreational facilities, or off-site infrastructure improvements.

Ongoing implementation as part of Development Review process.

POLICY LU 1.5 Building Height. Maintain maximum building height limits contained in Appendix C, and as specified in Policy LU 6A.2, closely matched with the Land Use categories and Building Intensity standards.

Ongoing implementation as part of Development Review process.

POLICY LU 1.6 Residential Development. Facilitate housing production by carrying out the goals and policies in the Housing Element. Ongoing implementation as part of Development Review process.

POLICY LU 1.7 Multi-Family Areas. Allow multi-family areas to develop at densities delineated on the Land Use Plan. Ongoing implementation as part of Development Review process.

POLICY LU 1.8 Mixed Use Commercial-Residential. Facilitate housing production by allowing commercial mixed use development which includes multi-family dwellings in all non-residential land use categories except service commercial, manufacturing/ industrial and parks/open space.

Ongoing implementation as part of Development Review process.

POLICY LU 1.9 Single-Family and Duplex Preservation. Protect established predominantly single-family areas by limiting new development in such areas to single-family uses, and protect predominantly duplex areas by limiting new development to low-density residential uses as delineated on the Land Use Map. Consider redesignating multi-family areas to single-family and low-density residential uses where such uses predominant and where the creation of additional legal non-conforming uses would be minimized.

State laws, such as those pertaining to ADUs/JADUs, may prempt aspects of this policy.

POLICY LU 1.9a Single-Family Dwelling Projects. Enhance the livability of San Mateo neighborhoods by reviewing Single-Family Dwelling Design Review planning applications for compatibility with neighborhood character, relationship to the neighborhood, and elements of design and site layout as described in the City’s Single-Family Design Guidelines.

State laws, such as those pertaining to ADUs/JADUs, may prempt aspects of this policy.

POLICY LU 1.9b Duplex Projects. Provide a transition between neighborhoods of differing densities by ensuring two-family dwelling construction and remodeling projects are consistent with the Duplex Design Guidelines which emphasize neighborhood character, relationship to the neighborhood, and elements of design and site layout.

State laws, such as those pertaining to ADUs/JADUs, may prempt aspects of this policy.

POLICY LU 1.10 Commercial Development. Encourage industrial, service, retail, and office development which is compatible with the desired character of the area and with adjacent residential areas in terms of intensity of use, height, bulk and design as delineated on the Land Use Plan, Building Height Plan and Building Intensity Plan. Commercial development adjacent to residential areas shall address concerns pertaining to traffic, truck loading, trash/recycling activities, noise, visual impacts, and public safety including hazardous material storage, fire safety, air pollutant emissions and odors.

Ongoing implementation as part of Development Review process.

POLICY LU 1.11 Commercial Focal Areas. Concentrate the most intense office and retail uses at locations delineated on the Land Use Plan. Discourage such uses outside the commercial nodes delineated on the Land Use Plan.

Ongoing implementation as part of Development Review process.

POLICY LU 1.12 Neighborhood Shopping Centers. Retain neighborhood shopping centers, with retail being the predominant use, at low to medium intensities and locations delineated on the Land Use Plan and Building Intensity Plan.

Ongoing implementation as part of Development Review process.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 2
506 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 1.13 Prohibit Residential Uses in Service Commercial/Manufacturing Areas. To promote the retention of service commercial areas which provide convenient, vital community services and a balanced local economy; prohibit new residential development in service commercial/manufacturing areas delineated on the Land Use Plan. Require businesses locating adjacent to residential areas to minimize Service commercial uses, including auto and truck repair, building material yards, and animal hospitals, are recognized as important components of the overall land use mix. They provide convenient access to needed services, generate tax revenues, and contribute to a diverse employment base. However, given the nature of these uses, provisions are needed to minimize nuisance impacts such as noise, odors, litter and blight, especially near residential neighborhoods. This may include limitations on outdoor storage, screening, and upgrade of buildings. Major service commercial strips include: Amphlett Boulevard, Claremont/Railroad Avenue and Palm Avenue.

Ongoing implementation as part of Development Review process.

POLICY LU 1.14 Special Use Permit for Residential Uses. To ensure a balanced mix of land use categories and to minimize nuisance impacts between conflicting uses a special use permit shall be required for residential uses in areas designated as neighborhood commercial, regional community commercial, and executive office on the Land Use Plan. However, mixed use land use designations are exempt from this requirement, as is development on the Hillsdale Shopping Center Property subject to the Q5 Qualified Overlay District, so long as such development is consistent with a Master Development Plan prepared consistent with the policies of this General Plan.

Ongoing implementation as part of Development Review process.

POLICY LU 1.15 Mixed Use. Encourage developments which mix commercial retail and office uses with residential uses at locations and intensities/densities as delineated on the Land Use Plan and Building Intensity Plan.

Ongoing implementation as part of Development Review process.

POLICY LU 1.16 Hotels. Encourage development of hotels in commercial areas and allow small "bed and breakfast" hotels in multiple family areas where they are consistent with the density of adjacent uses.

Ongoing implementation as part of Development Review process.

POLICY LU 1.17 Transportation Corridors. Maintain adequate transportation corridors to accommodate highway and rail transit. Consider redesignation of portions of the railway corridor not required for transportation purposes for development which is compatible with adjacent uses and does not generate significant adverse impacts.

Ongoing work by Public Works Department.

POLICY LU 1.18 Major Institutions/Special Facilities. Encourage the retention of major institutions and special facilities such as the San Mateo County Events Center, College of San Mateo, San Mateo County Hospital, Mills Health Center, and Peninsula Golf and Country Club. Allow reuse or redevelopment of institutions and special facilities subject to the approval of a Specific Plan and/or Master Plan.

Ongoing implementation; however, underutilized sites owned by a public agency may be explored for other uses including affordable housing.

POLICY LU 1.19 Legal Non-conforming Developments. Allow legally established non-conforming uses and buildings to be maintained and to be reconstructed if destroyed by fire or natural disaster; allow minor expansion of legal non-conforming developments. Encourage reconstruction and/or minor expansion to have a design which is visually compatible with surrounding development.

Ongoing implementation as part of Development Review process.

POLICY LU 1.20 Code Enforcement. As a high priority support code enforcement to ensure that all uses are in compliance with City codes and conditions of development approval.

Ongoing implementation through department work planning.

GOAL 2a: Promote economic vitality which provides jobs for existing and future residents and maintains the City's ability to finance public improvements and human services.

City does not have an economic development plan; however, city staff works with local organizations such as Chamber of Commerce and Downtown San Mateo Association, to encourage businesses.

GOAL 2b: Develop and implement a long-term economic development plan and take actions to create financial stability for the City and high- value-added jobs for its residents.

City does not have an economic development plan. Instead, the city responds to current needs depending upon changing economic conditions.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 3
507 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
GOAL 2c: Promote an intensity of commercial activity that enhances the business climate in the City to increase the level of business types which will benefit existing commercial uses.

City does not have an economic development plan; however, city staff works with local organizations such as Chamber of Commerce and Downtown San Mateo Association, to encourage businesses.

GOAL 2d: Encourage the development and redevelopment of major sites delineated in the City's economic development plan. City does not have an economic development plan. Instead, the city responds to current needs depending upon changing economic conditions.

GOAL 2e: Maintain streamlined Development Review and Building Permit processes. Multiple city departments are involved in the Development Review process.

As staff in each department evaluates existing codes, policies and procedures, they also work to update related handouts to clarify application requirements and development processing. Ongoing implementation as part of each department's work planning.

POLICY LU 2.1 Economic Development. Attract new businesses and encourage the retention and expansion of existing businesses which enhance the City's economic base.

Ongoing as City staff works with local organizations such as Chamber of Commerce and Downtown San Mateo Association, to encourage businesses.

POLICY LU 2.2 High City Revenue Generators. Retain existing businesses and attract new businesses which are high City revenue generators. Ongoing as City staff works with local organizations such as Chamber of Commerce and Downtown San Mateo Association, to encourage businesses.

POLICY LU 2.3 Local Employment. Encourage uses which provide opportunities for employment of all the City's residents, with emphasis placed on major employers that provide high value-added jobs.

Ongoing as City staff works with local organizations such as Chamber of Commerce and Downtown San Mateo Association, to encourage businesses.

POLICY LU 2.4 Downtown Plan. Establish downtown San Mateo as the social, cultural, and economic center of the City with a wide range of office, medical, residential, entertainment, and retail uses at high intensities and densities while encouraging pedestrian activity and bicycle connectivity to adjacent neighborhoods.

Ongoing implementation as part of Development Review process.

POLICY LU 2.5 Economic Development Plan. Update and maintain the Economic Development Strategy that encourages new private investment, increases employment opportunities, ensures a variety of commercial uses, develops a balance between high value-added employment and revenue generating business, and promotes San Mateo as an economically viable and competitive location.

City does not have an economic development plan. Instead, the city responds to current needs depending upon changing economic conditions.

POLICY LU 2.6 Development Review Process. Review development proposals and building permit applications in an efficient and timely manner while maintaining quality standards in accordance with City codes, policies, and regulations.

Ongoing implementation as part of Development Review process.

POLICY LU 2.7 Visitor Economy. Support the continued development of the City's visitor economy including lodging, entertainment, recreation, retail, and a lively local character.

City will collaborate as part of a regional strategy with other peninsula cities close to the airport and convention center, when the opportunity arises.

POLICY LU 2.8 Convenience Retail. Encourage and preserve convenience retail uses located adjacent to residential neighborhoods. Ongoing implementation as part of Development Review process.

POLICY LU 2.9 Support Service Uses. Encourage a variety of support service uses such as restaurants, day care facilities, and markets in locations that are appropriate to provide services to residential neighborhoods and commercial uses.

Ongoing implementation as part of Development Review process.

POLICY LU 2.10 Optimize Development Opportunities. Ensure that developments optimize the development potential of property in major commercial areas such as the Downtown Retail Core and along South El Camino Real.

Ongoing implementation as part of Development Review process.

GOAL 3a: Maintain downtown San Mateo as an economic, cultural, and social center of the community. Ongoing implementation as part of Development Review process and through processing of Special Event Permits for actities hosted by the city and other parties.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 4
508 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 3.1 Downtown Plan. As the social, cultural and economic center of the City, the downtown shall maintain a wide range of office, medical, residential, entertainment, and retail uses at high intensities and densities.

Ongoing implementation as part of Development Review process.

POLICY LU 3.2 Significant Historic Structures. Protect key landmarks, historic structures, and the historic character that exists in parts of downtown as defined in the Conservation/Open Space Element.

Ongoing implementation as part of Development Review process.

GOAL 3b: Promote residential land uses and the visual improvement of El Camino Real. Ongoing implementation as part of Development Review process.

POLICY LU 3.3 El Camino Real. Retain the general residential and landscaped character of El Camino Real north of Tilton Avenue. Promote the visual upgrading of El Camino Real south of Ninth Avenue through increased landscaping, coordination of public improvements, property maintenance, and sign control, through conformance with the El Camino Real Master Plan. Residential uses shall be encouraged to provide diversity to the existing commercial character, and building setbacks from adjoining residences used to reduce perceived building mass from El Camino Real. Pedestrian activity and safety should be encouraged.

Ongoing implementation as part of Development Review process.

GOAL 3c: Promote transit-oriented development in designated areas adjacent to Caltrain stations. Ongoing implementation as part of Development Review process.

POLICY LU 3.4 Rail Corridor Transit-Oriented Development Plan (Corridor Plan). Implement the Corridor Plan to allow, encourage, and provide guidance for the creation of world class transit-oriented development (TOD) within a half-mile radius of the Hillsdale and Hayward Park Caltrain station areas, while maintaining and improving the quality of life for those who already live and work in the area.

Development within the plan area shall comply with the policies of the Plan.

Ongoing implementation as part of Development Review process.

POLICY LU 3.5 Transit-Oriented Development (TOD) Land Use Designation. Maintain TOD land use designations for areas in direct proximity to the Hillsdale and Hayward Park Caltrain stations.

Ongoing implementation as part of Development Review process.

POLICY LU 3.6 Hillsdale Station Area Plan. Implement the Hillsdale Station Area Plan to develop a relocated Hillsdale Caltrain Station around an intermodal transit center surrounded by mixed-use development and other transit-oriented forms of development that is connect to neighborhoods to the east and west as well as the 25th Avenue business district.

Ongoing implementation as part of Development Review process.

GOAL 4a: Facilities. Seek to provide a safe and predictable supply of water, and provide storm drainage, sewer and flood control facilities adequate to serve existing needs, the projected population and employment growth and to reduce the associated life safety and health risks to acceptable levels.

City does not provide water, instead the city continues to collaborate with local water providers to supply water. To address storm drainage, sewer and flood control facilities, the Public Works Department continues work on the Wastewater Treatment Plant upgrade, new Underground Flow Equalization System, and pump station upgrade projects in multiple areas of city.

GOAL 4b: Public Facilities. Support the provision and maintenance of adequate sites and public facilities owned and/or operated by the City or other government agencies to meet existing needs and the projected 2030 population and employment including, schools, post office facilities, recreation facilities, libraries, art centers, museums, and offices. Encourage joint use and public-private partnerships where feasible.

In 2021, Public Works Department managed construction the Waste Water Treatement Plant upgrade and other public projects. City continues to support local school district's school enrollment projection studies.

GOAL 4c: Health and Safety. Protect the community's health, safety, and welfare by maintaining adequate fire and life safety protection, providing a safe environment with a minimum of crime, reducing unreasonable risk to life and property caused by flooding, earthquakes or other natural disasters, and managing the use, storage, transport and disposal of hazardous materials.

As a separate agency, the San Mateo Consolidated Fire Department is responsible for ensuring adequate fire services. Police Department continues to service the community in reducing risk to life and property. In 2021, Public Works Department continues to manage construction of several public projects to reduce risks by flooding. Evaluation of hazardous material impacts is ongoing as part of the Devleopment Review process.

POLICY LU 4.1 Fiscal Evaluation and Priorities. All policies herein which seek to: 1) establish levels of service provided by the City or 2) address the construction of City buildings, shall be guiding principles only and shall be subject to the governing fiscal policies and priorities established by the City Council in the budget.
1 & 2) Ongoing as part of the city's annual budget review process.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 5
509 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 4.2 Developer's Contribution Policy. Require new development to pay on an equitable basis for new or expanded public improvements needed to support the new or changed land use or development.

Ongoing implementation as part of Development Review process. In 2021, Community Development Department continued work on the
Comprehensive Development Impact Fee Study, completion is anticipated in 2022.

POLICY LU 4.3 Location of Critical Facilities. Encourage active, healthy lifestyles, by promoting pedestrian and bicycle connectivity between civic facilities. Avoid locating critical facilities, such as hospitals, schools, fire, police, emergency service facilities and utilities in areas subject to slope failure, flooding and other hazards as identified in the Safety Element, where feasible.

City encourages active healthy lifestyles through education and events such as Public Work Department's Bike Rodeo. Ongoing implement and, where it's feasible, the City evaluate sites to avoid locating critical facilities in areas subject to hazards identified in the Safety Element.

POLICY LU 4.4 Water Supply. Seek to ensure a safe and predictable water system for existing and future development by taking the following actions: 1) As a high priority, work with California Water Company and Estero Municipal Improvement District and adjacent jurisdictions to develop supplemental water sources and conservation efforts. 2) Strongly encourage water conservation by implementing pro-active water conservation methods, including requiring all new development to install low volume flush toilets, low-flow shower heads, and utilize drip irrigation while promoting high-efficiency washing machines and establishing an education program to improve water conservation practices. 3) Investigate the feasibility of developing capacity to use recycled wastewater, stormwater runoff, graywater and ground water that will enable reuse of water for irrigation purposes, freeing comparable potable water supplies for other uses.
1 & 2) Ongoing as the city continues to collaborate with local water districts to devleop supplemental water sources, educate/provide resources on water conservation.
3) Funding for the feasibility study is post-poned. The city is prioritizing funding to complete construction of the Waste Water Treatment Plant upgrade, new Underground Flow Equalization System and serveral pump station upgrade projects.

POLICY LU 4.4.5 Stormwater Treatment. Continue to implement the San Mateo Countywide Stormwater Pollution Prevention Program to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) permit. 1) Prevent water pollution from point and non- point sources. 2) Minimize stormwater runoff and pollution by encouraging low-impact design features, such as pervious parking surfaces, bioswales and filter strips in new development. 3) Encourage the use of drought-tolerant and native vegetation in landscaping.
1, 2 & 3) Ongoing implementation as part of Development Review process.

POLICY LU 4.5 Wastewater Treatment Plant Expansion. Provide adequate waste water treatment for the projected 2030 service area population, employment and development. Require that any future expansion of the Waste Water Treatment Plant (WWTP) be designed to be compatible with the adjacent parks, school, and low-density residential areas by screening views of the WWTP with extensive and tall landscaping and reducing the height of all new structures to the maximum practicably feasible. Any future expansion of the WWTP shall take into account the possible rise in sea level.

The Public Works Department continues to manage the construction of the Wastewater Treatment Plant upgrade, new Underground Flow Equalization System, and several pump station upgrade project in 2021.

POLICY LU 4.6 Inter-Agency Coordination. Coordinate future expansion or modification of the Wastewater Treatment Plant with the other users of the plant including the Estero Municipal Improvement District (Foster City), the Crystal Springs County Sanitation District, Hillsborough and Belmont.

Ongoing coodination work by the Public Works Department.

POLICY 4.7 Sewer System. Provide a sewer system which safely and efficiently conveys sewage to the waste water treatment plant. Implement the Sewer System Management Plan (SSMP) to ensure proper maintenance, operations and management all parts of the wastewater collection system. 1) Comprehensive Sewer System Study. As a high priority maintain the comprehensive sewer system study to assess the efficiency and integrity of the sewer lines and facilities, and develop a Capital Improvement Program to make any necessary improvements. 2) Sewer Requirements for New Development. Require new major multi-family and commercial developments to evaluate the main sewer lines in the project vicinity which will be utilized by the new development and make any improvements necessary to convey the additional sewage flows. 1) Ongoing work by Public Works Department to implement the SSMP and develop CIP to make necessary improvements.
2) Ongoing implementation as part of Development Review process.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 6
510 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 4.8 Library Resources and Services. Continue to maintain a comprehensive collection of resources and services to help the community discover, enjoy, connect and learn in an ever-changing world while offering quality library services and programs to a diverse community promoting literacy and ongoing learning.

As a land use, the city's Library continues to serve the San Mateo community.

POLICY LU 4.9 Cultural and Entertainment Facilities. Encourage the establishment of cultural and entertainment facilities in the downtown core and allow these types of uses to fulfill retail frontage requirements.

Ongoing implementation as part of Development Review process.

POLICY LU 4.10 Police Station. Provide Police Station facilities to meet the facility requirements through 2030. Ongoing, as city's annual budget review process includes consideration for Police Station facilities as necessary.

POLICY LU 4.11 Fire Stations. Maintain a high level of service by modernizing Fire Stations. Provide new stations and improvements to existing stations and training facilities to meet equipment, staffing, and training requirements, as well as, Essential Services Building Requirements.

While the San Mateo Consolidated Fire Department (SMCFD) is responsible for fire service operations, each local partner agency is responsible for physical assets within its city including upgrades and adding new fire stationsThe city and SMCFD will continue to collaborate on citywide service needs.

POLICY LU 4.12 Corporation Yard. Provide for such corporation yard functions as new vehicle repair facilities, administrative office space, and other facilities needed through 2030. Consider co-locating public works facilities and operations where feasible.

Ongoing work by Public Works Department.

POLICY 4.13 City Hall. Provide City Hall office space, and consider construction of a Downtown facility to meet City staffing needs through the year 2030.

Not applicable in 2021.

POLICY LU 4.14 School Assistance. As a high priority, support quality public education. City supports school projects such as Borel Middle School gymnasium project. City supports school enrollment projection studies by providing information from Housing Element Annual Report and WhatsHappening.

POLICY LU 4.15 School Site Reuse or Redevelopment. Ensure that reuse or redevelopment of surplus public school sites is compatible with surrounding land uses. At the time any school sites are declared surplus, establish residential densities consistent with surrounding densities. Give first priority and consideration to community recreation needs for reuse of school sites in accordance with the priorities in the Open Space\Conservation Element. Where it is in the community's interests to retain public recreation facilities, consider allowing density transfers from the portion of the site retained in public recreation use, as a means of reducing the cost of retaining the recreation facilities and achieving the maximum amount of housing.

Not applicable in 2021 as there were no available school sites.

POLICY LU 4.16 Service Improvement and Expansion. Seek to ensure adequate gas, electric and communication systems to serve existing and future needs while minimizing impacts on existing and future residents by taking the following actions: 1) Underground electrical and communication transmission and distribution lines in residential and commercial areas as funds permit. 2) Require all new developments to underground lines and provide underground connections when feasible. 3) Balance the need for cellular coverage with the desire to minimize visual impacts of cellular facilities, antennas, and equipment shelters. 1) No funding was available for this in 2021.
2) Ongoing implementation as part of Development Review process. 3) Ongoing as part of the wireless application review process by Public Work Department and through the Development Review process.

POLICY LU 4.17 Library Service. Maintain a materials budget, staffing, and service hours for the City's library system that are adequate to meet the community needs, provide current and adequate materials, and meet the continuing changes in information technology.

As a land use, the city's Library continues to serve the San Mateo community. Adjustments in libarary services were made to address safety procautions due to the pandemic.

POLICY LU 4.18 San Mateo County Hospital. Encourage the County to maintain County Hospital services in the City to provide access to medical care for all the City's residents.

No specific actions needed in 2021.

POLICY LU 4.19 Mills Health Center. Support the Mills Health Center remaining in San Mateo, and encourage the continued provision and expansion of high-quality medical care services.

No specific actions needed in 2021.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 7
511 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 4.20 Medical Services. Maintain the highest level of medical emergency readiness and response capabilities possible by encouraging inter- agency medical drills and exercises where hospital personnel work with emergency responders in the field and with Emergency Operation Centers and by encouraging citizens to become trained in basic medical triage and first aid through the Community Emergency Response Team (CERT).

No specific actions needed in 2021.

POLICY LU 4.21 Child Care. Support the provision of child care programs and facilities to meet current needs and the needs through 2030 by taking the following actions: 1) Encourage public and private agencies and employers to provide child care services and facilities. Retain existing centers and support programs at school sites and other quasi-institutional facilities, because of their suitability for such uses and convenient locations in residential neighborhoods. 2) Encourage the location of child care facilities which are consistent with State standards. Continue to allow child care centers in residential neighborhoods where they meet City standards, and encourage them at work centers
1) Ongoing implementation as part of Development Review process. 2) City maintains a Child Care Resources webpage with information on setting up new child care spaces, resources, and funding opportunities. City also continues to collect a Child Care Development Fee which is used to provide financial assistance in development of new child care spaces.

POLICY LU 4.22 Child Care and New Construction. Encourage inclusion of space for child care in new residential and non-residential developments by taking the following actions: 1) Provide incentives for inclusion of space for a child care center in a new development. 2) Promote child care to developers as an amenity favored by the City. 3) Include child care in appropriate redevelopment projects and for redevelopment funds. 4) Continue to implement the developer impact fee for funding child care facilities. 1, 2) City maintains Child Care Resources webpage with resources to set up new child care spaces and funding opportunities. Ongoing implementation as part of Development Review process.
3) In 2011, the state abolished all redevlepment agencies in California thereby removing redevelopment funds as a financial resource for child care facilities. This policy will be removed when the General Plan is updated. 4) City collects a Child Care Development Fee which is used to provide financial assistance to establish new child care spaces.

POLICY LU 4.23 Social Services. Support the provision of the City's fair share of social services. Avoid the concentration of social services in any one neighborhood, and seek dispersal throughout the City. Encourage other cities to provide their fair share of social service facilities.

Ongoing as city's Housing Division continues to work with social service providers and provide support through financial assistance.

POLICY LU 4.24 Fire Inspections. Maintain fire inspection staffing levels to meet existing needs and the projected 2030 population, employment and development, and inspections mandated by other governmental agencies.

Ongoing implementation. San Mateo Consolidated Fire Department serves cities of San Mateo, Belmont and Foster City. City and SMCFD work collaboratively to address changing service needs. SMCFD performs inspections related to developments, and implements governmental mandates.

POLICY LU 4.25 Maintenance and Replacement. Continue fire apparatus replacement and maintenance programs to provide a high state of readiness.

Ongoing as part of city's annual budget review process.

POLICY LU 4.26 Public Education. Provide public education programs targeted to segments of the community posing the greatest concern for fire and life safety.

City continues to collaborate with San Mateo Consolidated Fire on CERT program to provide public education regarding fire and life safety. City continues to support youth prevention/early intervention education, traffic safety awareness programs, and neighborhood watch; and continues to educate community on public safety through Community Police Academy or similar overview courses.

POLICY LU 4.27 Automatic and Mutual Aid Agreements. Maintain automatic and mutual aid agreements with all jurisdictions within San Mateo County.

City Council reviews and approves these Agreements. Staff in the Police Department and San Mateo Consolidated Fire Department (a separate agency) implement the Agreement by providing automatic and mutal aid to other agencies.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 8
512 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 4.28 Peakload Water Supply. Seek to ensure that the California Water Service Company and the Estero Municipal Improvement District provide and maintain a water supply and distribution system which provides an adequate static pressure to deliver a minimum fire hydrant flow of 2,500 gallons per minute to all areas of the City, except where a lesser flow is acceptable as determined by the Fire Chief. Ensure that new development does not demand a fire flow in excess of that available.

The city does not provide water; however, the Public Works Department continues to collaborate with local water providers on water supply and distribution systems. City works with local water company/district on projects and reviews them as part of the Development Review process.

POLICY LU 4.29 Effective Police Services. Maintain facilities, equipment, and personnel to provide an effective police force to serve existing and future population and employment as identified in the Land Use Element.

Ongoing implementation through assessment of facilities, technology and personnel needs; and changes to response based on social change and legislated requirements. Police and Public Works Departments work collaboratively on any necessary police station facility changes.

POLICY LU 4.30 Defensible Design. Require all developments including parks and public places to incorporate physical security, personal safety, and traffic measures to provide a safe environment through application of crime prevention through design principles consistent with the City’s Security Ordinance.

Ongoing implementation as part of Development Review process.

POLICY LU 4.31 Solid Waste Disposal. Continue to support programs to reduce solid waste materials in landfill areas in accordance with State requirements.

Ongoing in accordance with State requirements.

POLICY LU 4.32 Recycling and Composting. Support programs to recycle solid waste in compliance with State requirements. Require provisions for onsite recycling for all new development and expand composting of green waste and food scraps, as directed by the City’s Climate Action Plan which is an appendix of the General Plan.

Ongoing in accordance with state requirements.

POLICY LU 4.33 Waste Management. Manage toxic and hazardous wastes by following the goals and policies contained in the Safety Element. Ongoing in accordance with state requirements.

GOAL 5: Promote cooperative interaction with other public agencies regarding regional issues. Ongoing as the city continues to promote and collaborate with other agencies regarding regional issues such as transportation, housing, etc.

POLICY LU 5.1 Inter-Agency Cooperation. Promote and participate in cooperative planning with other public agencies and adjacent jurisdictions, especially regarding regional issues such as water supply, traffic congestion, rail transportation, air pollution, waste management, fire services, emergency medical services and climate change.

Ongoing as the city continues to collaborate in regional working groups regarding regional issues. Example of regional working groups include but is not limited to: 21 Elements, Cities/County Associate of Governments (C/CAG) of San Mateo County and OneShoreline.

POLICY LU 5.2 Public Agency Developments. Require developments constructed by other governmental agencies to conform to the City's General Plan, Zoning Ordinance, and other development regulations to the extent legally possible.

When projects by other public agencies are determined to be subject to the city's local land use authority, the city implements this policy through the Development Review process.

GOAL 6: Ensure that the City's General Plan is consistent with State Law, legally adequate, and up-to-date. Given the city's financial resources, the General Plan is updated approx. every 10 years. At the time of adoption, General Plan 2030 was consistent with applicable state laws. City is currently updating its General Plan and Housing Element to comply with applicable state laws.

POLICY LU 6.1 Periodic General Plan Review. Report to the City Council yearly on the status of the implementation of the General Plan and on the need to update the plan.

Community Development Department will provide annual updates to City Council, and submit the Progress Report to the state.

POLICY LU 6.2 General Plan Amendments. Amendments to the General Plan shall be considered a maximum of three times per year to ensure that Elements remain consistent and that the overall effect of Plan amendments is considered.

No General Plan Amendments was submitted or approved in 2021.

GOAL 6A: Ensure that all development in the City is consistent with and implements the General Plan. Ongoing implementation as part of Development Review process.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 9
513 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 6A.1 Specific Plan, Zoning, Permit and Subdivision Review. The City shall not approve any specific plan, rezoning, permit, subdivision, variance, or other land use permit which is not consistent with and does not implement the General Plan. Specific Plan and zoning ordinances were amended so as to conform to the General Plan by the end of 1992.

Ongoing implementation as part of Development Review process and planning work. No Specific Plans were adopted in 2021.

POLICY LU 6A2 Building Height and Building Intensity Maps/Plans. Maintain Building Height and Building Intensity maps/plans which delineate development intensity in the form of building heights and FARs in a manner which implements the height, intensity, density and design standards in the General Plan, consistent with the Building Heights and Intensities maps/plans as amended by initiative in November 1991 and November 2004., General Plan standards for building heights and intensities are specifically set forth in the Building Height Plan and the Building Intensity Plan that were formerly included in the General Plan, and designated respectively as figure LU-4 in the table of contents (marked as figure LU-5), and figure LU-5 in the table of contents (marked as figure LU-6).

Ongoing implementation as part of Development Review process.

GOAL 7: Permit the annexation to the City of adjacent unincorporated lands, when in the City's interest. There was no annexation in 2021.

POLICY LU 7.1 Annexation. Annex urbanized areas of the unincorporated land adjacent to the City limits in those areas where landowners petition the City to be annexed subject to the following conditions: 1) The annexation is comprehensive, rather than piecemeal; and 2) Landowners will pay the full cost of City services, will assume a proportionate share of existing City debts and will contribute, either in cash or in kind, to the existing capital improvements of the City which will benefit the area to be annexed.

There was no annexation in 2021.

POLICY LU 7.2 New Development within the Sphere of Influence. Seek to require new developments and related infrastructure to be consistent with and to be designed to the City's General Plan goals and policies, zoning code requirements, development standards and the City's municipal code
No applicable projects in 2021.

GOAL 8a: Reduce greenhouse gas emissions each year consistent with the Climate Action Plan. Sustainability staff annually updates Council on progress of CAP initiatives, see https://www.cityofsanmateo.org/3962/CAP-Progress-Updates GOAL 8b: Recognize potential climate change consequences such as increased sea level rise, changing weather events, less snow melt in the Sierras - therefore less drinking water availability, hotter temperatures, changing air quality and more heat related health issues.

Ongoing work among multiple city departments; and collaboration with regional agencies and utilities to address sea level rise, drought, and air quality.

POLICY LU 8.1 Carbon Footprint. The City shall prepare an updated greenhouse gas emissions inventory consistent with the Climate Action Plan. Sustainability staff annually updates Council on progress of CAP initiatives, see link to report in Policy 8a.

POLICY LU 8.3 Greenhouse Gas (GHG) Emission Reductions. Monitor and report progress toward the City’s GHG emissions reduction target on an annual basis and regularly review emission reduction measures and new opportunities consistent with guidance of the City’s Climate Action Plan.

Sustainability staff annually updates Council on progress of CAP initiatives, see link to report in Policy 8a.

GOAL 8c: Ensure that all improvements to existing structures are developed or remodeled in a sustainable manner. Consistent with the 2020 CAP, the city's reach codes apply to NEW construction. Implementation is ongoing through the Development Review process.

GOAL 8d: Increase new annual installations of solar or renewable energy systems consistent with the Climate Action Plan. Sustainability staff annually updates Council on progress of CAP initiatives, see link to report in Policy 8a.

POLICY LU 8.2 Effects of Climate Change. Incorporate consideration of the effects of climate change in development of General Plan updates, disaster planning, City projects, infrastructure planning, future policies and long-term strategies. Explore voluntary adjustments of base flood elevation.

Ongoing implementation as part of Development Review processing of city projects and in planning work such as General Plan update and infrastructure planning.

POLICY LU 8.4 Sustainable Development. Incorporate Sustainability into existing single family and multifamily housing. Require sustainable features and techniques to address energy and water efficiency in remodels of existing structures.

Ongoing implementation as part of Development Review process of. City's reach codes apply to NEW construction only; currently, there are no policies addressing remodels.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 10
514 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 8.5 Solar Energy. Promote or join local partnerships and opportunities that offer renewable energy options to the residents and/or help inform them of rebates and options while ensuring that the permit process is quick and inexpensive.

Ongoing work by Sustainability staff in continuing to educate/inform users of renewable energy options and available rebates.

POLICY LU 8.6 Waste Reduction. Reduce waste sent to landfills by San Mateo’s residents, businesses and visitors by a minimum of 40% from 2017 levels by 2030 by mandating recycling, setting aggressive waste reduction goals for all development, implementing composting programs, and increasing costs for residential and commercial waste collection then using increased waste collection revenue to provide waste reduction incentives. Supportive actions for waste reduction are detailed in the Climate Action Plan.

Public Works Department continues to adhere to latest codes and requirements regarding waste reduction, consistent with 2020 Climate Action Plan.

POLICY LU 8.7 Water Reduction Strategies. Establish a partnership with California Water Service (CWS), Bay Area Water Supply Conservation Agency and other mid peninsula cities to promote the water reduction strategies that are offered and to create an outreach program that will help inform residence and businesses of increase costs and the need for conservation efforts.

Ongoing collaboration with other agencies, as applicable, to educate residents and businesses of increase costs and the need for conservation efforts.

POLICY LU 8.8 Water Rates. Actively support a strategy to decouple water utility revenues from water consumption and any other regulatory changes that will offer incentives to CWS to actively pursue conservation while working with CWS to implement progressive water rates.

Where appropriate, city supports CWS in pursuing water conservation and implementation of progressive water rates.

POLICY LU 8.9 Air Quality Construction Impacts. The City shall mitigate air quality impacts generated during construction activities by requiring the following measures: 1) Use of appropriate dust control measures, based on project size and latest Bay Area Air Quality Management District (BAAQMD) guidance, shall be applied to all construction activities within San Mateo. 2) Applicants seeking demolition permits shall demonstrate compliance with applicable BAAQMD requirements involving lead paint and asbestos containing materials (ACM’s) designed to mitigate exposure to lead paint and asbestos. 3) Utilization of construction emission control measures recommended by BAAQMD as appropriate for the specifics of the project (e.g., length of time of construction and distance from sensitive receptors).

This may include the utilization of low emission construction equipment, restrictions on the length of time of use of certain heavy- duty construction equipment, and utilization of methods to reduce emissions from construction equipment (alternative fuels, particulate matter traps and diesel particulate filters). 1, 2, & 3) Ongoing implementation as part of Development Review process.

POLICY LU 8.10 Odors. When proposed development generating odors is proposed near residences or sensitive receptors, either adequate buffer distances shall be provided (based on recommendations and requirements of the California Air Resources Control Board and BAAQMD), or filters or other equipment/solutions shall be provided to reduce the potential exposure to acceptable levels. Potential mitigation associated with this policy requirement will be coordinated with any required permit conditions from BAAQMD. When new residential or other sensitive receptors are proposed near existing sources of odors, either adequate buffer distances shall be provided (based on recommendations and requirements of the California Air Resources Control Board and BAAQMD), or filters or other equipment/solutions shall be provided to reduce the potential exposure to acceptable levels.

Ongoing implementation as part of Development Review process.

POLICY LU 8.11 Toxic Air Contaminants. The City shall require that when new development that would be a source of toxic air contaminants (TAC’s) is proposed near residences or sensitive receptors, either adequate buffer distances shall be provided (based on recommendations and requirements of the California Air Resources Control Board and BAAQMD), or filters or other equipment/solutions shall be provided to reduce the potential exposure to acceptable levels.

When new residential or other sensitive receptors are proposed near existing sources of TAC’s, either adequate buffer distances shall be provided (based on recommendations and requirements of the California Air Resources Control Board and BAAQMD), or filters or other equipment/solutions shall be provided to the source to reduce the potential exposure to acceptable levels.

Ongoing implementation as part of Development Review process.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 11
515 of 662

GOAL, POLICY
OR ACTION NO.

GOAL, POLICY OR ACTION TEXT IMPLEMENTATION STATUS
POLICY LU 8.12 Engaging the Public. Create a multi-phased information campaign to educate residents and businesses on the Climate Action Plan and to spark behavioral changes in individual energy and water consumption, transportation mode choices, and recycling.

Ongoing work by Sustainability staff in continuing to educate residents and businesses.

City of San Mateo General Plan Progress Report (2021)
Exhibit A - Land Use Implementation Summary Page 12
516 of 662
Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title
Email
Phone
Street Address
City
Zipcode
v 12_30_21
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.
330 W 20th Ave
San Mateo
94403
Please Start Here
General Information
2021
San Mateo
Contact Information
Manira
Sandhir
Planning Manager
[email protected]
6505227203
Mailing Address
Annual Progress Report January 2020
517 of 662
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic  cells, along with a description of the nature of the error.

Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing. Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is reopened.

Optional: This macro identifies dates entered that occurred outside of the reporting year. RHNA credit is only given for building permits issued during the reporting year.

Link to the online system: https://apr.hcd.ca.gov/APR/login.do Submittal Instructions
Please save your file as Jurisdictionname2021 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2021 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:

1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].

2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at
[email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.
518 of 662
Jurisdiction San Mateo ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Application
Status Notes
23 4 6 7 8 9 11 12
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
+
(see
instructions)
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low-
Income
Deed
Restricted
Low-Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income
Non Deed
Restricted
Above
Moderate-
Income
Total PROPOSED
Units by Project
Total

APPROVED
Units by project
Total

DISAPPROVED
Units by Project
Was APPLICATION

SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Was a Density
Bonus requested
for this housing
development?
Was a Density
Bonus approved
for this housing
development?
Please indicate
the status of the
application.

Notes+
Summary Row: Start Data Entry Below 4 0 7 1 0 2 109 123 123 0 33296070 801 S GRANT ST 801 S. Grant Stree t, SFDDR PA- 2020-066 ADU R 7/15/2021 1 1 1 No No No Approved Add a new unit (ADU). Total of 1 net new unit.
33127080 23 S IDAHO ST 23 S. Idaho St, SPAR +
Tentative Parcel Map PA-2019-053 2 to 4 R 10/15/2021 22 2 N o N o N o A p p r o v e d Demo existing SFD, construct three
detached units. Total of 2 net new
units.
39030340 1919 O'FARRELL ST 1919 O’Farrell St. Apartments SPAR + SDPA PA-2020-037 5+ R 10/15/2021 4 45 49 49 No Yes Yes Approved Demo existing office building to construct new multifamil
y building
33152180 121 S FREMONT ST 121 S. Fremont St., Duplex
SPAR PA-2020-057 2 to 4 R 10/8/2021 11 1 N o N o N o A p p r o v e d Convert existing SFD to duplex for a total of 1 net new unit.
35356190 1068 FIESTA DR 1068 Fiesta Dr ., SFDDR PA- 2021-026 JADU R 10/15/2021 11 1 N o N o N o A p p r o v e d Add a new unit (JADU). Total of 1 net new unit.
41373090 1442 CEDARWOOD
DR 1442 Cedarwood Dr., SFDDR PA- 2021-042 ADU R 11/5/2021 11 1 N o N o N o A p p r o v e d Add a new unit (ADU). Total of 1 net new unit.
040031210, 040031220,
040031230, 040031240 No Site Address Bay Meadows MU2 & MU3 SPAR Modification PA-2020-053 5+ R 6/11/2021 7 60 67 67 No No No Approved PA modification to reduce proposed
residential units to 67 (previously 164
proposed in PA-2007-054)
32331040 61 N CLAREMONT ST 61 N. Claremont St., Duplex
SPAR PA-2019-058 2 to 4 R 4/6/2021 11 1 N o N o N o A p p r o v e d Convert existing SFD to duplex for a total of 1 net new unit.

Table A
Housing Development Applications Submitted
Cells in grey contain auto-calculation formulas
51 Project Identifier Unit Types Proposed Units - Affordab ility by Household Incomes (CCR Title 25 §6202)
Density Bonus Applications
10  
519 of 662

Jurisdiction San Mateo ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Streamlining Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
23 56 89 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Prior APN+ Current APN Street Address Project Name + Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Entitlement
Date Approved
# of Units issued
Entitlements
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Building Permits
Da te Issue d
# of Units Issued
Building Permits
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Da te Issue d
# of Units
issue d
Certificates of
Occupancy or
other forms of
readines s
How many of
the units were
Extremely Low
Income?
+
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35
Streamlining)
Y/N
Infill Units?
Y/N+
Assista nce Progra ms
for Each Development
(may s elect multiple -
see instructions)
Deed Res triction
Type
(may s elect
multiple - see
instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(s ee ins tructions )
Term of Affordability or
Deed Res triction (years )
(if affordable in perpetuity
enter 1000)+
Number of
Demolis hed/Des
troyed Units
Demolished or
Destroyed Units
Demolished/De
stroye d Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increas e in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Conce ssions, W a ive rs,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
conce ssions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 4 0 7 1 0 2 109 123 0 0 19 19 2 37 239 316 6 0 8 18 0 25 205 262 00 10 0 35320450 2089 PACIFIC BLVD Change of Use conver BD-2019-271849 5+ O 0 0 8 8/25/2021 8 N Y INC 1000 8 Demolished R Converted 8 2 BR units 35200120
1650 S DELAWARE
ST Azara Apartment BD-2019-271280 5+ O 0 06 67 9/8/2021 73 N INC 1000 33363280 933 ANNA ST ADU - Detached BD-2020-276319 ADU R 0 01 2/2/2021 1 N Y ADU Affordability Calculations 35255070 16 JODY CT ADU - Attached BD-2019-272797 ADU R 0 01 2/4/2021 1 N Y ADU Affordability Calculations 32164080 421 VILLA TER ADU - Detached BD-2020-274826 ADU R 0 01 2/10/2021 1 N Y ADU Affordability Calculations 35111020 748 HEMLOCK AVE ADU - Detached BD-2020-275567 ADU R 0 01 2/11/2021 1 N Y ADU Affordability Calculations 35415180 2649 HOLLAND ST ADU - Detached BD-2020-276347 ADU R 0 01 2/17/2021 1 N Y ADU Affordability Calculations 32280040 210 GRAMERCY DR JADU - Attached BD-2020-276834 ADU R 0 1 1/21/2021 1 1 2/24/2021 1 N ADU Affordability Calculations 33241560 1725 DOLAN AVE ADU - Attached BD-2020-275770 ADU R 0 01 2/26/2021 1 N ADU Affordability Calculations 40031030 2901 E Kyne St Res 4 Condo's BD-2018-267829 5+ R 0 0 8 74 2/26/2021 82 N Y INC 1000 32132140 406 STATE ST ADU - Detached BD-2020-274822 ADU R 0 01 3/9/2021 1 N Y ADU Affordability Calculations 33331120 2835 HACIENDA ST ADU - Detached BD-2017-262261 ADU R 0 01 3/18/2021 1 N ADU Affordability Calculations 40136140 3615 ORINDA DR ADU - Attached BD-2020-275665 ADU R 0 01 3/19/2021 1 N Y ADU Affordability Calculations 354011402338 S NORFOLK ST ADU - Attached BD-2020-275721 ADU R 0 01 3/25/2021 1 N Y ADU Affordability Calculations 34383310 1305 MAPLE ST ADU - Attached BD-2020-275360 ADU R 0 01 4/1/2021 1 N Y ADU Affordability Calculations 35274220 704 S NORFOLK ST ADU - Attached BD-2020-275284 ADU R 0 01 4/1/2021 1 N Y ADU Affordability Calculations 34211020 526 SONORA DR ADU - Detached BD-2020-276686 ADU R 0 01 4/8/2021 1 N Y ADU Affordability Calculations 34063150 544 VIRGINIA AVE ADU - Attached BD-2020-276107 ADU R 0 01 4/23/2021 1 N Y ADU Affordability Calculations 40095110654 SAN BENITO ST ADU - Attached BD-2019-269987 ADU R 0 01 4/29/2021 1 N ADU Affordability Calculations 33314050 902 S FREMONT ST ADU - Detached BD-2020-275538 ADU R 0 01 5/6/2021 1 N Y ADU Affordability Calculations 42201260 4217 BETTINA AVE ADU - Attached BD-2020-276752 ADU R 0 1 3/5/2021 1 1 5/24/2021 1 N ADU Affordability Calculations 33354120 956 S NORFOLK ST ADU - Detached BD-2019-270080 ADU R 0 0 1 5/27/2021 1 N ADU Affordability Calculations 34275190 54 9TH AVE 1 JADU - Attached BD- 2020-276525 ADU R 0 0 1 6/1/2021 1 N Y ADU Affordability Calculations 33195030 10 S NORFOLK ST ADU BD-2019-270236 ADU R 0 0 1 6/1/2021 1 N Y ADU Affordability Calculations 33102140519 TROLLMAN AVE ADU - Detached BD-2020-277111 ADU R 0 1 3/15/2021 1 1 6/2/2021 1 N ADU Affordability Calculations 33332030 716 HOWE ST ADU - Attached BD-2020-276992 ADU R 0 1 2/2/2021 1 1 6/4/2021 1 N ADU Affordability Calculations 33072190 19 SERRA CT ADU - Attached BD-2019-272044 ADU R 0 0 1 6/8/2021 1 N ADU Affordability Calculations 34224020 228 SONORA DR ADU BD-2020-276097 ADU R 0 0 1 6/9/2021 1 N Y ADU Affordability Calculations 323041900 N CLAREMONT ST ADU - Attached BD-2019-273017 ADU R 0 0 1 7/9/2021 1 N ADU Affordability Calculations 33382140 1856 NASH DR ADU - Detached BD-2020-275616 ADU R 0 0 1 7/15/2021 1 N Y ADU Affordability Calculations 32172040 449 HIGHLAND AVE ADU BD-2020-276540 ADU R 0 0 1 7/21/2021 1 N Y ADU Affordability Calculations 33204170 1521 2ND AVE ADU - Attached BD-2020-275814 ADU R 0 1 2/17/2021 1 1 8/10/2021 1 N ADU Affordability Calculations 33173200 1507 HURON AVE ADU - Attached BD-2020-275327 ADU R 0 0 1 8/11/2021 1 N Y ADU Affordability Calculations 32031290 408 WARREN RD ADU - Detached BD-2020-278178 ADU R 0 1 7/16/2021 1 1 8/11/2021 1 N ADU Affordability Calculations 32241050
70 W SANTA INEZ
AVE ADU - Detached BD-2019-272988 ADU R 0 0 1 8/16/2021 1 N ADU Affordability Calculations 39141020 417 22ND AVE ADU - Detached BD-2020-276448 ADU R 0 1 1/21/2021 1 1 8/18/2021 1 N ADU Affordability Calculations 33151010 06 S HUMBOLDT ST ADU - Attached BD-2020-277878 ADU R 0 1 2/9/2021 1 1 8/18/2021 1 N ADU Affordability Calculations 34022030 520 CORNELL AVE ADU - Attached BD-2020-276542 ADU R 0 1 1/12/2021 1 1 8/24/2021 1 N ADU Affordability Calculations 40082300 50 MCLELLAN AVE ADU - Detached BD-2018-269645 ADU R 0 0 1 9/1/2021 1 N ADU Affordability Calculations 39395230 137 30TH AVE ADU - Detached BD-2020-274960 ADU R 0 1 3/17/2021 1 1 9/7/2021 1 N Y ADU Affordability Calculations 41453010 CHERRYWOOD DR JADU - Attached BD-2021-278519 ADU R 0 1 12/20/2021 1 0 N Y ADU Affordability Calculations 320620105 HURLINGHAM AVE ADU - Detached BD-2017-265506 ADU R 0 0 1 9/15/2021 1 N ADU Affordability Calculations 4010325002 POINSETTIA AVE ADU - Detached BD-2020-278129 ADU R 0 1 2/16/2021 1 1 9/21/2021 1 N ADU Affordability Calculations 422230104007 BAYVIEW AVE ADU - Attached BD- 2019-274523 ADU R 0 0 1 10/11/2021 1 N Y ADU Affordability Calculations 42234090 113 BURBANK AVE ADU - Detached BD-2021-278405 ADU R 0 1 5/14/2021 1 1 10/14/2021 1 N ADU Affordability Calculations 42140030 205 W 39TH AVE ADU - Attached BD-2020-277413 ADU R 0 1 6/16/2021 1 1 10/27/2021 1 N ADU Affordability Calculations 33034160 600 N IDAHO ST ADU - Detached BD-2020-276429 ADU R 0 0 1 10/28/2021 1 N Y ADU Affordability Calculations 35332300 476 FIESTA DR ADU - Detached BD-2019-274351 ADU R 0 0 1 11/3/2021 1 N Y ADU Affordability Calculations 33363110TTAGE GROVE AVE JADU - Attached BD-2021-280829 ADU R 0 1 9/1/2021 1 1 11/3/2021 1 N ADU Affordability Calculations 32211060 235 RAMONA ST ADU - Attached BD-2021-278527 ADU R 0 1 8/12/2021 1 1 11/4/2021 1 N ADU Affordability Calculations 33111040 16 IRIS CT ADU - Attached BD-2020-276012 ADU R 0 1 4/15/2021 1 1 11/9/2021 1 N ADU Affordability Calculations 35292140 1737 HAMLET ST ADU - Attached BD-2019-270933 ADU R 0 0 1 11/9/2021 1N ADU Affordability Calculations 34373240 1217 OAK ST ADU BD-2020-277919 ADU R 0 1 8/19/2021 1 1 12/8/2021 1 N ADU Affordability Calculations 35364190 1777 HAMLET ST ADU - Detached BD-2020-275966 ADU R 0 1 2/22/2021 1 1 12/10/2021 1 N ADU Affordability Calculations 34276070 119 10TH AVE ADU - Detached BD-2020-276124 ADU R 0 0 1 12/23/2021 1 NY ADU Affordability Calculations 33145070 19 N GRANT ST A Convert SFD to Dupl e BD-2018-268463 SFA O 0 0 1 1/7/2021 1 N ADU Affordability Calculations 33143030 147 N FREMONT ST Convert SFD to Duple BD-2018-267236 SFA O 0 0 1 2/24/2021 1 N ADU Affordability Calculations 39060870 21 LODATO AVE Town homes BD-2018-265641 SFA O 0 0 1 2/26/2021 1 N ADU Affordability Calculations 3914231007 S DELAWARE S T Convert SFD to Duple BD-2019-273612 SFA O 0 0 1 3/10/2021 1 N Y 1 35401450 WATERS PARK DR New Townhomes; Sla BD-2020-277811 SFA O 0 6 2/4/2021 6 6 8/25/2021 6 N 35401450 WATERS PARK DR New townhomes; Slat BD-2020-277812 SFA O 0 6 2/25/2021 6 6 10/29/2021 6 N 35401450 WATERS PARK DR New Townhomes; Sla BD-2021-278828 SFA O 0 6 3/26/2021 6 6 12/7/2021 6 N 32141260
660 N EL CAMINO
REAL Town homes BD-2018-269601 SFA O 0 0 3 12/17/2021 3 N 32092110180 W POPLAR AVE New SFD BD-2020-276213 SFD O 0 0 1 4/16/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2020-277805 SFD O 0 0 1 6/1/2021 1 N Y 39142310 300 24TH AVE New SFD BD-2019-272668 SFD O 0 0 1 7/20/2021 1N 35401450 WATERS PARK DR New SFD, Water Park BD-2020-277808 SFD O 0 0 1 8/5/2021 1 N Y 35401450 WATERS PARK DR New SFD, Water Park BD-2020-277806 SFD O 0 0 1 8/9/2021 1 NY 35401450 WATERS PARK DR New SFD, Water Park BD-2020-277807 SFD O 0 0 1 8/23/2021 1 NY 35401450 WATERS PARK DR New SFD; Waters Pa BD-2020-278373 SFD O 0 1 3/4/2021 1 1 9/2/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2020-278374 SFD O 0 1 3/4/2021 1 1 9/16/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2020-278375 SFD O 0 1 3/4/2021 1 1 9/16/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278424 SFD O 0 1 3/4/2021 1 1 9/16/2021 1 N 31083040 830 BROMFIELD RD Demo SFD BD-2021-279266 SFD O 0 1 7/19/2021 1 1 10/7/2021 1 N 1 Demolished O Demo, new constructio 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278433 SFD O 0 1 3/17/2021 1 1 10/19/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278431 SFD O 0 1 3/17/2021 1 1 10/19/2021 1 N 34085090 236 W 3RD AVE New SFD BD-2018-269524 SFD O 0 1 4/13/2021 1 1 10/28/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278425 SFD O 0 1 3/17/2021 1 1 11/15/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278434 SFD O 0 1 3/17/2021 1 1 11/17/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278435 SFD O 0 1 3/17/2021 1 1 11/17/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278459 SFD O 0 1 4/27/2021 1 1 11/23/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278460 SFD O 0 1 4/27/2021 1 1 12/9/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278461 SFD O 0 1 4/27/2021 1 1 12/16/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278462 SFD O 0 1 4/27/2021 1 1 12/17/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278464 SFD O 0 1 4/27/2021 1 1 12/20/2021 1 N 35401450 WATERS PARK DR New SFD; Waters Pa BD-2021-278463 SFD O 0 1 4/27/2021 1 1 12/21/2021 1 N 32305120
103 N ELDORADO
ST ADU - Detached BD-2020-276676 ADU R 0 1 12/27/2021 1 0 N Y INC 1000 25 32100200
133 W POPLAR
AVE ADU - Detached BD-2021-279198 ADU R 0 1 11/29/2021 1 0 NY 2 42113210 267 36TH AVE ADU - Attached BD-2021-281418 ADU R 01 11/29/2021 1 0N Y 1 Demolished O 3 35354290 1023 ROSSI WAY ADU - Attached BD-2021-279348 ADU R 01 11/16/2021 1 0N Y 42181230
4131 KINGRIDGE
DR ADU - Detached BD-2020-277571 ADU R 0 1 10/27/2021 1 0 NY 34334160
1326 ASHWOOD
CT ADU - Detached BD-2021-280094 ADU R 0 1 10/26/2021 1 0 NY ADU Affordability Calculations 33273150 717 FALLON AVE ADU - Detached BD-2021-279344 ADU R 0 1 10/25/2021 1 0 NY ADU Affordability Calculations 40103010 3410 BRANSON DR ADU - Detached BD-2021-280880 ADU R 0 1 10/25/2021 1 0 NY ADU Affordability Calculations 32053020
353 W POPLAR
AVE ADU - Attached BD-2021-279397 ADU R 0 1 10/6/2021 1 0 NY ADU Affordability Calculations 33023150 814 N IDAHO ST ADU - Detached BD-2021-279203 ADU R 01 10/6/2021 1 0 N Y ADU Affordability Calculations 39313190 428 SYLVAN AVE ADU - Detached BD-2021-280506 ADU R 01 10/5/2021 1 0 N Y ADU Affordability Calculations 39283190 532 VENTURA AVE ADU - Detached BD-2021-279150 ADU R 01 10/4/2021 1 0 N Y ADU Affordability Calculations 32023040
215 W POPLAR
AVE ADU - Detached BD-2021-279675 ADU R 0 1 9/30/2021 1 0 N ADU Affordability Calculations 42094220 635 W 39TH AVE ADU - Attached BD-2020-277708 ADU R 01 9/24/2021 1 0N ADU Affordability Calculations 40215010 3912 BRANSON DR ADU - Detached BD-2021-280485 ADU R 01 9/23/2021 1 0N ADU Affordability Calculations 35151010
1301 S NORFOLK
ST ADU - Attached BD-2021-279022 ADU R 0 1 9/17/2021 1 0 N ADU Affordability Calculations 39210320 843 OVERLOOK CT ADU - Attached BD-2020-276932 ADU R 01 8/31/2021 1 0N ADU Affordability Calculations 39172030 231 W 25TH AVE ADU - Attached BD-2021-278962 ADU R 0 1 8/16/2021 1 0N ADU Affordability Calculations 41641010 13 LAKEWOOD CIR ADU - Detached BD- 2019-273737 ADU R 0 1 8/2/2021 1 0N ADU Affordability Calculations 42093010
3901 MARSHALL
AVE ADU - Attached BD-2021-279328 ADU R 0 1 7/30/2021 1 0 N ADU Affordability Calculations 34034170 217 IRVING ST ADU - Detached BD-2021-278979 ADU R 0 1 7/29/2021 1 0N ADU Affordability Calculations 42211250
4209 ALAMEDA DE
LAS PULGAS ADU - Attached BD-2021-278829 ADU R 0 1 7/28/2021 1 0 N ADU Affordability Calculations 39102250
2129 ENSENADA
WAY ADU - Attached BD-2021-279110 ADU R 0 1 6/29/2021 1 0 N ADU Affordability Calculations 33141100 118 N GRANT S T ADU - Detached BD-2021-279360 ADU R 0 1 6/23/2021 1 0N ADU Affordability Calculations 32135090 470 STUDIO CIR 1 ADU - Attached BD-2020-277764 ADU R 0 1 6/21/2021 1 0N ADU Affordability Calculations 39051600
2038 ISABELLE
AVE ADU - Detached BD-2021-279563 ADU R 0 1 6/15/2021 1 0 N ADU Affordability Calculations 31042250
613 BARROILHET
AVE ADU - Detached BD-2021-279074 ADU R 0 1 6/3/2021 1 0N ADU Affordability Calculations 34482140 801 MURPHY D R ADU - Detached BD-2020-278345 ADU R 0 1 6/3/2021 1 0N ADU Affordability Calculations 33342120 865 FALLON AVE ADU Detached BD-2020-277207 ADU R 0 1 6/3/2021 1 0N ADU Affordability Calculations 39210260 846 OVERLOOK CT ADU - Attached BD-2021-278387 ADU R 0 1 6/1/2021 1 0N ADU Affordability Calculations 33023240 856 N IDAHO S T ADU - Detached BD-2020-275510 ADU R 0 1 5/4/2021 1 0N ADU Affordability Calculations 35282140 1634 BORDEN S T ADU - Attached BD-2020-275962 ADU R 0 1 5/3/2021 1 0N ADU Affordability Calculations 40025160 2309 KENT S T ADU - Attached BD-2020-276850 ADU R 0 1 2/16/2021 1 0N ADU Affordability Calculations 40103180
305 SANTA CLARA
WAY ADU - Detached BD-2019-274524 ADU R 0 1 4/13/2021 1 0N ADU Affordability Calculations 35255010 646 EDNA WAY ADU - Attached BD-2020-276298 ADU R 0 1 4/8/2021 1 0N ADU Affordability Calculations 32033040
631 COSTA RICA
AVE ADU - Detached BD-2020-276121 ADU R 0 1 4/6/2021 1 0N ADU Affordability Calculations 40228170 4109 BRANSON DR ADU - Detached BD-2020-275126 ADU R 0 1 2/11/2021 1 0N ADU Affordability Calculations 39151050 121 22ND AVE ADU - Detached BD-2020-277046 ADU R 0 1 3/24/2021 1 0N ADU Affordability Calculations 32114160 229 STATE S T ADU - Detached BD-2020-277259 ADU R 0 1 3/19/2021 1 0N ADU Affordability Calculations 42262010 4321 EDISON S T ADU - Attached BD-2019-271675 ADU R 0 1 3/17/2021 1 0N ADU Affordability Calculations 34045110 735 N EVADA AVE ADU - Attached BD-2020-278160 ADU R 0 1 3/12/2021 1 0N ADU Affordability Calculations 42171370
653 NEWLANDS
AVE ADU - Detached BD-2020-278018 ADU R 0 1 3/8/2021 1 0N ADU Affordability Calculations 35051020
1070 S
CLAREMONT ST ADU - Attached BD-2019-273564 ADU R 0 1 3/4/2021 1 0N ADU Affordability Calculations 35291150
1756 WASHINGTON
ST ADU - Detached BD-2020-277416 ADU R 0 1 2/23/2021 1 0N ADU Affordability Calculations 34411230 1519 LOCUST S T ADU - Detached BD-2020-276816 ADU R 0 1 2/22/2021 1 0N ADU Affordability Calculations 33274020
1726 SHOREVIEW
AVE ADU - Detached BD-2020-277284 ADU R 0 1 2/5/2021 1 0N ADU Affordability Calculations 31051150 528 CLARK D R JADU -Attached BD-2020-277453 ADU R 0 1 9/3/2021 1 0N ADU Affordability Calculations 321621010 312 GRAND BLVD ADU, JADU -
Attached BD-2019-272505 ADU R 0 11 9/20/2021 2 0N ADU Affordability Calculations 32322130 303 BALDWIN AVE
Mixed-Use
Prometheus BD-2019-270898 5+ R 0 58 6/11/2021 58 0N INC 1000 33163160
200 S FREMONT
ST Fremont Terrace BD-2018-269636 5+ R 0 2 13 6/30/2021 15 0N INC 1000 32083030
144 SYCAMORE
AVE New SFD BD-2017-263632 SFD O 0 1 2/9/2021 1 0N
31083040
830 BROMFIELD
RD New SFD BD-2021-279249 SFD O 0 1 7/19/2021 1 0N
35401450
1 WATERS PARK
DR New SFD; Waters Pa BD-2021-278428 SFD O 0 1 3/17/2021 1 0N 35401450
1 WATERS PARK
DR New SFD; Waters Pa BD-2021-278465 SFD O 0 1 9/15/2021 1 0N 35401450
1 WATERS PARK
DR New SFD; Waters Pa BD-2021-278466 SFD O 0 1 9/15/2021 1 0N 35401450
1 WATERS PARK
DR New SFD; Waters Pa BD-2021-278467 SFD O 0 1 9/15/2021 1 0N 35401450
1 WATERS PARK
DR New SFD; Waters Pa BD-2021-278468 SFD O 0 1 9/15/2021 1 0N 35401450
1 WATERS PARK
DR New SFD; Waters Pa BD-2021-280799 SFD O 0 1 9/15/2021 1 0N 35401450
1 WATERS PARK
DR New SFD; Waters Pa BD-2021-280801 SFD O 0 1 9/15/2021 1 0N 35401450
1 WATERS PARK
DR Cobalt, Condos BD-2020-277809 5+ O 01 8 2/4/2021 9 0N INC 1000 35401450
1 WATERS PARK
DR Cobalt BD-2021-280930 5+ O 02 7 10/14/2021 9 0N INC 1000 35401450
1 WATERS PARK
DR Cobalt BD-2020-277810 5+ O 01 8 2/25/2021 9 0N INC 1000 35401450
1 WATERS PARK
DR Cobalt BD-2021-279226 5+ O 01 8 5/25/2021 9 0N INC 1000 35401450
1 WATERS PARK
DR Cobalt BD-2021-282209 5+ O 02 7 11/19/2021 9 0N INC 1000 35401450
1 WATERS PARK
DR Cobalt BD-2021-278826 5+ O 01 8 3/26/2021 9 0N INC 1000 35401450
1 WATERS PARK
DR Indigo BD-2020-277813 5+ O 01 1 1 2/4/2021 12 0N INC 1000 35401450
1 WATERS PARK
DR Indigo BD-2021-279228 5+ O 02 1 0 6/21/2021 12 0N INC 1000 35401450
1 WATERS PARK
DR Indigo BD-2020-277814 5+ O 05 7 2/25/2021 12 0N INC 1000 35401450
1 WATERS PARK
DR Indigo BD-2021-278827 5+ O 02 1 0 3/26/2021 12 0N INC 1000 35401450
1 WATERS PARK
DR Slate Townhomes BD-2021-280027 SFA O 0 6 6/21/2021 6 0N 35401450
1 WATERS PARK
DR Slate Townhomes BD-2021-280932 SFA O 0 6 8/4/2021 6 0N 35401450
1 WATERS PARK
DR Slate Townhomes BD-2021-281188 SFA O 0 6 9/15/2021 6 0N 35401450
1 WATERS PARK
DR Slate Townhomes BD-2021-282211 SFA O 0 6 11/19/2021 6 0N 35401450
1 WATERS PARK
DR Slate Townhomes BD-2021-282516 SFA O 01 4 12/20/2021 5 0N INC 1000 Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitl ement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Demolished/Destroyed UnitsProject Identifier (CCR Title 25 §6202)
 
520 of 662

Jurisdiction San Mateo ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Note: "+" indicates an optional field
(CCR Title 25 §6202)
33296070 801 S GRANT ST 801 S. Grant Street,
SFDDR PA-2020-066 ADU R 1 7/29/2021 1 0 0N ADU Affordability Calculations 33127080 23 S IDAHO ST
23 S. Idaho St,
SPAR + Tentativ e
Parcel Map
PA-2019-053 2 to 4 R 2 11/10/2021
2 0 0N
39030340 1919 O'FARRELL
ST
1919 O’Farrell St.

Apartments SPAR +
SDPA
PA-2020-037 5+ R 4 45 10/26/2021
49 0 0N
INC 1000
33152180 121 S FREMONT
ST
121 S. Fremont St.,
Duplex SPAR PA-2020-057 2 to 4 R 1 10/19/2021 1 0 0N
35356190 1068 FIESTA DR 1068 Fiesta Dr.,
SFDDR PA-2021-026 ADU R 1 10/26/2021 1 0 0N ADU Affordability Calculations 41373090 1442 CEDARWOOD
DR
1442 Cedarwood Dr.,
SFDDR PA-2021-042 ADU R 1 11/18/2021 1 0 0N ADU Affordability Calculations 040031210,
040031220,
040031230,
040031240
No Site Address
Bay Meadows MU2
& MU3 SPAR
Modification
PA-2020-053 5+ R 7 60 6/22/2021
67 0 0N
INC 1000
32331040 61 N CLAREMONT
ST
61 N. Claremont St.,
Duplex SPAR PA-2019-058 2 to 4 R 1 5/4/2021 1 0 0N
 
521 of 662

Jurisdiction San Mateo ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023 (CCR Title 25 §6202) 1 34
RHNA Allocation
by Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - 12 37 7 67 3 - - - Non-Deed Restricted - - - - - - - - - Deed Restricted 23 3 - - 25 1 19 - - Non-Deed Restricted - - - - - - 22 - - Deed Restricted - - - - - - 2 - - Non-Deed Restricted 88 2 4 - - - 35 - - Above Moderate 1, 242 480 172 424 83 294 92 239 - - 1,784 - 3, 100
591 189 465 90 386 96 317 - - 2,134 1, 508 Note: units serving extremely low-income households are included in the very low-income permitted units totals and must be rep orted as very low-income units.

Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 399
126
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
131 Moderate
859
469
530
Please contact HCD if your data is different than the material supplied here 93 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
733
376
Please note: For the last year of the 5th cycle, Table B will o nly include units that were permitted during the portion o f the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will include units that were permitted since the start of the planning period.

Total RHNA
Total Units
Income Level
Very Low
Low
 
522 of 662

Jurisdiction San Mateo ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Date of Rezone Rezone Type
2 4567 9 1 0 1 1
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+ Date of Rezone Very Low-Income Low-Income Moderate-Income Above Moderate- Income
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed Realistic Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
83 Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
(CCR Title 25 §6202)
 
523 of 662

Jurisdiction San Mateo
Reporting Year 2021 (Jan. 1 - Dec. 31)
123 4
Name of Program Objective Timeframe in H.E Status of Program Imple mentation H 1.1 Residential
Protection
Consider policy during the Special Use
Permit process with respect to the
intrusion of incompatible uses and
overconcentration of non-residential
uses, during the Site Plan and
Architectural Review process in
regards to adequate buffers, and
during design review of developments
during design review process.

Ongoing
The City has adopted zoning code amendments which limit the over concentration of non-residential uses in residential zoning districts while at the same time allowing for provision of Special Use Permit request to provide for case by case review of facilities which meet identified community needs. Case by case evaluation of the impact of non-residential land uses has occurred with all Special Use Permits. Adequate buffers between residential and non residential uses are reviewed during the initial plan check. Zoning Code provisions require quantitative setbacks and buffers to ensure that both the residential and non residential uses are protected.

H 1.2 Single Family
Preservation
Consider potential impacts on intact
single family neighborhoods during the
review of land use changes and special
use permits for proposed development
other than single family dwellings and
consider buffering prvosions during
design review process.

Ongoing
Review of Special Use Permits for development near single-family neighborhoods are reviewed for land use compatibility including findings that the granting of such permit would not adversely affect the general health, safety or welfare of the community. Multi-family Dwelling Design Guidelines and Zoning Code requirements include provisions to ensure new multifamily developments are designed to transition to nearby single-family residences through tiered building heights and massing. In multifamily zoned properties that abut single family zones, there are increased setbacks and buffers to ensure that the impact to single family neighborhoods are reduced. Additional buffering above and beyond the quantitative requirements outlined in the Zoning Code is considered during the design review process.

H 1.3 Housing
Rehabilitation
125 Minor Home Repairs for Low
Income Households 16 projects per year
2015: Rehabs = 38 2016: Rehabs = 53 2017: Rehabs = 38 2018: Rehabs = 30 2019: Rehabs= 36 2020: Rehabs = 23 2021: Rehabs = 28 Running Total: Rehabs = 246
H 1.4 Code Enforcement
Continue code enforcement efforts and
provide staff as needed to improve
residential areas. Continue use of
administrative citations and fees, civil
penalties, and civil and criminal
litigation to bring about compliance.

Ongoing
The City continues its enforcement efforts and provides staff to improve residential areas through abatement, administrative citations and fees, civil penalties, and civil litigation to bring about compliance. The City also uses court ordered inspection and abatement warrants to enter, inspect, and clean up hoarders and residential junkyards that present immediate health and safety violations.

H 1.5 Building Bulk
Through plan check review of single-
family dwellings and duplex buildings,
ensure compliance with both the single
family and duplex regulations and
design guidelines that control the bulk
of and height of buildings.

Ongoing
Plan checking of single-family dwellings is ongoing. Second story additions to single family dwellings and new single-family dwellings, and duplexes require design review. The adopted Single Family Design guidelines help to control the bulk and height of second story additions and new single family dwellings.

These guidelines help to protect against the over-sized additio ns and new
construction in R-2 zoning districts.

H 1.6 Variances and Lot
Divisions
Consider existing neighborhood
character during variance and
subdivision review.

Ongoing
Existing neighborhood character continues to be considered in the review of all variance and lot spit applications. Property and building characteristics of properties in the vicinity of any variance or lot split application become the basis of findings and recommendations for these types of applications.

H 1.7 Retention of
Existing Lower Income
Units
1) Monitor Lesly Park Towers to ensure
refinance to ensure affordability upon
expiration of existing covenants. 2)
Coordinate extension of existing City
Loan terms and affordability
requirements for Humboldt House. 3)
Support regional and local efforts to
address renter displacement. Examine
issues for City Council review and
establish strategies as warranted.
1) 2015 2) 2020 3) 2016
1) Lesley Towers was able to secure a loan from HUD to complete full upgrades of the building and to preserve the building as senior affordable housing for an additional 40 years. 2) Affordability extension for Humboldt House for 2021-2041 approved . 3) The City continues communications with the County Housing Authority and Department of Housing for ongoing opportunities. During Spring 2016 the City's Housing Task Force finalized its report to Council. The task force was not able to agree on recommending any specific renter displacement policies to Council. During November 2016, City voters rejection Measure Q - a rent stabilization and just cause for eviction measure on the ballot. In November 2017 City adopted its Assessment of Fair Housing., In 2019 City adopted Relocation Assistance Ordinance for tenants displaced due to unsafe conditions determined by Code Enforcement. City also budgeted funds to front relocation assistance in urgent situations.

H 1.8 Condominium
Conversion
Continue the existing policy of
protecting existing residents by
offering purchase opportunities, long-
term leases and relocation assistance.

Ongoing There were zero (0) condo conversions in 2018. There were two (2) condo conversions in 2019. There were zero (0) condo conversions in 2020 and 2021.

H 1.9 Demolitions
Prohibit demolition of existing
residences until a building permit for
new construction has been issued,
unless health and safety problems
exist. Prevent housing stock from
becoming health and safety problems
through code enforcement efforts.

Ongoing Demolition ordinance w ill continue to be implemented.

H 2.1 Fair Share Housing
Monitor housing production against
ABAG Fair Share Allocation. (Regional
Housing Need Allocation-RHNA)
Annual See Tables B and LEAP of the San Mateo Annual Progress Report H 2.2 Jobs/Housing
Balance
Monitor housing production against
new job creation. Annual
The City continues to work toward addressing the jobs-housing balance. The jobs housing ratio is based upon number of jobs per employed resident and is considered balanced the closer the ratio is to 1.00.

Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
1 524 of 662
H 2.3 Public Funding of
Low/Moderate Income
Housing
1) Set aside 20% of general fund
property tax revenues from former RDA
areas aka "Boomerang Funds". 2)
Assist 50 Extremely Low units. 3) 85
Very Low units. 4) 10 Low and 60
Moderate income units.
1) 60 units, July 2015. 2)
60 units, July 2017. 3) 60
Units, July 2019. 4) 25
Units, July 2022.

City set aside "boomerang funds" for housing in years 2015-19, but not in 2020 due to fiscal constraints of General fund. 1)The lease-up of 60 units of moderate units was completed at the 2000 S. Delaware project in 2015. 2) City executed Development Agreement with BRIDGE Housing to construct 68 family rental units targeted to households 30-60% AMI. Planning approvals were obtained Jan 2018, project closed escrow in December 2018, project completed in August 2020, and move-ins began in September 2020. 3)The City has also entered into a development agreement with Mid-Pen for 225 units of affordable housing in downtown San Mateo. Entitlements were granted in 2020, escrow closed on the financing in December 2021, and construction will commence throughout 2022.

H 2.4 Private Development
of Affordable Housing
1) Maintain Inclusionary Housing
Requirements on ownership and rental
residential developments. 2) Implement
Commercial Linkage Fee.

Ongoing
1) City increased the minimum inclusionary requirement from 10% to 15% for its BMR program in February 2020. 2)The City participated in a Countywide Nexus study that was completed in September 2015. City Council adopted a Commercial Linkage Fee ordinance in 2016. All non-housing projects with net new construction of 5,000SF or greater are required to pay the fee.

H 2.5 Distribution of
Low/Mod Housing
Consider during review of applications
for funding of affordable housing
projects.

Ongoing
The City’s current Below Market Rate program ensures that affordable housing is developed throughout the City rather than in specific areas since it is applied on all new housing projects that contain 11 or more units. Additionally, staff tries to avoid concentration of new affordable housing in any given neighborhood.

H 2.6 Rental Housing Consider during review of applications for multi-family housing. Ongoing
The decision to develop rental vs. for-sale units in multifamily projects varies with the market. Some developers don't decide whether to sell or rent their units until the units are under construction and the market is evaluated at that time.

H 2.7 Secondary Units
Ensure compliance with regulations,
architectural standards, and design
guidelines that promote design
compatibility with the principle
residence and the neighborhood,
provide required parking on-site, and
minimize privacy impacts on adjoining
properties.

Ongoing
Consistent with 2016 state housing legislation, the City Council adopted a new Accessory Dwelling Unit ordinance in March 2017, which allows for one Accessory Dwelling Unit (aka secondary units) as of right within residential zoning districts. Prior to the 2017 ordinance, an average of 2-3 permits were issued each year. Between April and December 2017, a total of 16 applications for ADU permits were submitted, of which seven projects have been issued building permits and the remaining are pending review. In 2018 the City issued building permits for 8 ADU and Certificates of Occupancy for 8. In 2019 , 45 were issued permits and 21 were completed. In 2020, 52 were iss ued permits
and 35 were completed. The city is working on another revision of the ADU Ordinance to further streamline production in 2020. A One-stop webpage was designed to provide a user friendly resource regarding development standards and City developed a flat fee for ADU planning applications to limit costs. In 2021, 68 were issued building permits and 51 were completed.

H 2.8 Single Room
Occupancy
Adopt a Single Room Occupancy
ordinance to allow the development of
new SRO projects.
2018
The City does not have a Single Room Occupancy ordinance. There were no applications for SRO developments during this reporting period. An SRO ordinance will be developed in conjunction with any request for development of an SRO project.

H 2.9 Multi-Family
Location
Maintain multi-family zoning on
specified sites consistent with the Land
Use Map or Land Use Element policies.

Ongoing
The locations designated in this policy have been designated as multi-family residential on the Land Use Map and have been reclassified to a multi-family zoning designation. The City has maintained existing land zoned for multi- family use. Multi-family projects have been developed at Bay Meadows and throughout the Rail Corridor Plan area.

H 2.10 Housing Densities Consider policy during the
development review process. Ongoing
Regulations to provide for greater density upon provision of public benefits and comprehensive multi-family guidelines have not yet been developed. Both the Measure H (1991), Measure P (2004) and Measure Y (2020) voter initiatives established density ranges in the City. Project specific amenities are analyzed on a case by case basis during the public review process.

H 2.11 Senior Project
Location
Consider during review of
reclassification applications to the
Senior Citizen Overlay district and
Residential Care Facility Special Use
Permits.

Ongoing
The City allows Senior Projects within multi-family and commercially zoned properties. The City continues to promote the development of senior housing through its use of the Senior Citizen Overlay District. The Kimochi Senior Care Facility, approved in 2013, was completed during 2016.

H 2.12 Mixed Use
Permit the construction of housing or
mixed-use projects in commercial
areas. Encourage mixed use in specific
area plans, the El Camino Real Master
Plan, and the San Mateo Rail Corridor
Transit-Oriented Development Plan.

Consider designation in future plans
for 42 Avenue.

Ongoing
Construction of mixed use buildings are permitted in all commercial zoning districts. Applicants developing in specific areas such as the El Camino Real Master Plan and San Mateo Corridor Plan areas are encouraged to develop mixed-use buildings.

H 2.13 Transportation
Oriented Development
Encourage TOD in locations near
transit nodes. Ensure that proposals
conform to the TOD and the San Mateo
Rail Corridor TOD Plan.

Ongoing
The San Mateo Rail Corridor Plan Transit-Oriented Development Plan, and a subsequent TOD ordinance, was adopted by the City Council in 2005. This document and the subsequent specific plan and design guidelines have regulated development in the rezoned Transit Oriented Development (TOD) properties. As of 2021, Bay Meadows has completed 927 units with 67 units approved for MU 2 & MU3, Station Park Green has built 492 units with 107 units under construction (Certificate of Occupancy anticipated in 2022). 2 525 of 662
H 2.14 The Homeless
1) Continue support where feasible for
programs and facilities to prevent
homelessness. 2) Allow shelters a
permitted uses in Regional/Community
Commercial zones. Review Buffer zone
and amend code if necessary. 3)
Support home sharing as alternative to
homelessness.

Ongoing
1) City provides continuous representation and participation on the County Continuum of Care focusing on programs for prevention of homelessness and services to homeless families & individuals. City actively participated in development of HOPE San Mateo County, the 10-year plan to end homelessness. The HOT Program (Housing Outreach Team) started as a first year pilot project in 2006 focused on developing a Housing First model for chronically homeless persons in Downtown San Mateo and has been replicated now throughout the county. The Vendome located downtown, provides 16 units of permanent supportive housing for the most chronic formerly homeless individuals. First Step for Families provide 39 units for emergency and transitional shelter for families with children. Starting in 2021, The City began providing assistance for client services for formerly homeless individuals living at the Montara Affordable Housing Development as well as starting a rapid- rehousing program for individuals and families at risk of homelessness. 2) Zoning Code was amended in 2009 to allow emergency shelters in C2 and C3 Districts as a permitted use. Emergency shelters were also made a permitted use for religious institutions located in residential zoned areas. The City's Zoning Code designates a 300ft buffer from parks and schools which will be removed during this Housing Element, in coordination with the next update to the City's Zoning Code. 3) The City supports home sharing through funding HIP (Human Investment Project) Housing, a local non-profit whose main service is matching home seekers with those offering space for home sharing.

H 2.15 Open Choice
Continue implementation of the Fair
Housing Resolution, affirmative
marketing of city-subsidized housing
projects, and provision of available
funding for private nonprofit
organizations that monitor and provide
assistance to those experiencing
discrimination in housing choice.

Ongoing
The City contracts with Project Sentinel to provide Fair Housing services, monitoring and investigation. All housing related projects or services funded by the City include affirmative marketing guidelines and are monitored on a regular basis. The City began the Assessment of Fair Housing process alongside San Mateo County and other entitlement Cities within the county in 2016. The report was completed and approved in 2017.

H 2.16 Special Need
Groups
1) Continue to support programs
particularly designed to accommodate
special needs groups. 2) Consider
requests for Reasonable
Accommodations to City zoning code
in accordance with ordinance.

Ongoing
1) 2015-2021: The City provided financial assistance to 3 nonprofit organizations that provided housing, rental assistance and/or housing related services to variety of special needs populations. 2) Reasonable Accommodation Ordinance was adopted on 6/16/14.

H 3.1 Sustainable Housing
Development
Ensure future housing developed in
sustainable manner. Ongoing
The City has had a Green Building Ordinance since 2009 and adopted the latest state Cal-Green code effective January 2020. It also adopted new reach codes effective January 2021 that go beyond the state building codes. In 2020, the City updated its 10 year Climate Action Plan to implement programs t o increase
energy/water efficiency and decrease auto use to lower green house gas emissions.

H 4.1 Energy and Water
Efficiency
Coordinate countywide marketing
efforts to promote Property Assessed
Clean Energy financing programs to
residents.
7/1/2015
The City joined 5 PACE programs including California First, HERO, Figtree, Ygrene, and Open PACE to provide financing options to homeowners.

Information about the PACE programs is being promoted through local contractors.
3 526 of 662
Jurisdiction San Mateo ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
34 APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
 
527 of 662

Jurisdiction San Mateo ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 - 01/31/2023 (CCR Title 25 §6202) Extremely Low-
Income+ Very Low-Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields. The description should adequately document how each unit complies with subsection (c) of Government Code
Section 65583.1+
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
 
528 of 662

Jurisdiction San Mateo
Reporting Period 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
23 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
034-183-060 480 E 4th Avenue Kiku Crossing 45 Mid Pen Housing 225 Affordable Family rentals 1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.
 
529 of 662

Jurisdiction San Mateo
Note: "+" indicates
an optional field
Reporting Period 2021
(Jan. 1 - Dec.
31)
contain auto-
calculation
formulas
Designation Size Notes
1 2 3 4 567
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
034-179-050 4th Ave and Railroad Ave Vacant 0 Surplus Land 0.25 City parking lot-
Developer selected
for exclusive
negotions for aff
housing
034-179-060 4th Ave and Railroad Ave Vacant 0 Surplus Land 0.13 City parking lot-
Developer selected
for exclusive
negotions for aff
housing
034-191-110 308 5th Avenue Vacant 0 Surplus Land 0.35
City parking lot-only
one proposal
received, rejected
by City
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
Table H
Locally Owned Surplus Sites
 
530 of 662

Jurisdiction San Mateo
Reporting Year 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 19
Non-Deed Restricted 19
Deed Restricted 2
Non-Deed Restricted 37
239
316
Units by Structure Type Entitled Permitted Completed
SFA 0 47 25
SFD 0 26 23
2 to 4 4 0 0
5 + 0 0 0
ADU 3 68 51
MH 0 0 0
Total 7 141 99
8 123
123
0 0
0 0
0 Income Rental Ownership Total
Very Low 00 0
Low 00 0
Moderate 00 0
Above Moderate 00 0
Total 00 0
Cells in grey contain auto-calculation formulas
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
Total Units Constructed with Streamlining
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
531 of 662
Jurisdiction San Mateo
Reporting Year 2021 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto‐populated based on amounts entered in rows 15‐26.

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Summary of entitlements, building permits, and certificates of occupancy (auto‐populated from Table A2) Current Year
Deed Restricted 4
Non-Deed Restricted 0
Deed Restricted 7
Non-Deed Restricted 1
Deed Restricted 0
Non-Deed Restricted 2
109
123
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 19
Non-Deed Restricted 19
Deed Restricted 2
Non-Deed Restricted 37
239
316
Current Year
Deed Restricted 6
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
‐$
Task Status
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
 
532 of 662

Non-Deed Restricted 0
Deed Restricted 8
Non-Deed Restricted 18
Deed Restricted 0
Non-Deed Restricted 25
205
262Total Units
Very Low
Low
Moderate
Above Moderate
 
533 of 662