City Council Regular Meeting Minutes – 06/20/2022 Page 1 6 1
6 5
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Amourence Lee
Joe Goethals
Eric Rodriguez
CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
June 20, 2022
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER
Pledge of Allegiance
Roll Call
Present: Mayor Bonilla, Deputy Mayor Papan, Council Members: Lee, Goethals and Rodriguez Mayor Bonilla commented about the Juneteenth Federal holiday stating “currently this federal holiday is one of several that are not days in which City operations are closed. Because we are operating and holding a City Council meeting on what is observed as the Juneteenth holiday, today June 20th, I want to take a moment to recognize the importance of this date.”
CEREMONIAL
1. HIP Housing 50th Anniversary – Lisa Diaz-Nash, HIP Housing Board Member, and Shelley Pavela, HIP Housing President, received the proclamation
CONSENT CALENDAR
The following items, 2 through 18 were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Rodriguez, Seconded: Goethals
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
2. Caltrans Cooperative Implementation Agreement – Amendment Adopt a Resolution to transfer $197,834.62 in Caltrans funds from the Coyote Point Trash Capture project to the Poplar at Golf Course Trash Capture project and reduce funding from the Solid Waste Fund by $197,834.62 appropriated to the Poplar at Golf Course Trash Capture project; approve Amendment No. 1 to the Cooperative Implementation Agreement with Caltrans to allow the use of remaining funds to cover scope in the Poplar at Golf Course Trash Capture project; and authorize the Public Works Director to execute the amendment in substantially the form presented.
Enactment: Resolution No. 60 (2022)
3. Contracts with Contingency Component – Update
Receive the report on citywide contracts contingency fund expenditures for the period from July 1, 2015 through February 28, 2022.
DocuSign Envelope ID: F46F9E8B-450F-44E4-BCC7-0BE6A5CBFB04 City Council Regular Meeting Minutes – 06/20/2022 Page 2 6 1
6 5
4. Citywide Street Rehabilitation Package 3-B (Phase 1) – Agreements Approve an agreement with G. Bortolotto & Company, Inc. for street repair work for the Citywide Street Rehabilitation Package 3-B (Phase 1) Project in the amount of $2,166,207 and establish a contingency reserve in the amount of $217,000; approve an agreement with CSG Consultants, Inc. for construction inspection support in the amount of $108,500 and establish a contingency reserve in the amount of $10,850; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue change orders within the amount of the contingency reserves.
5. Payment of Capital Costs of Clean Water Program Projects – Interim Agreement Adopt a Resolution to approve an Interim Agreement with the Town of Hillsborough for the Payment of Capital Costs of Clean Water Program Projects including an initial payment to the City in the amount of $2,415,000; a payment schedule for Hillsborough in the amount of $2,402,979 per year; and authorize the City Manager to execute the Interim Agreement and amend the payment schedule, as specified.
Enactment: Resolution No. 61 (2022)
6. Wastewater Treatment Plant Supply of Chemicals – Contracts Award chemical supply contracts to 1) Univar Solutions USA Inc. to supply sodium bisulfate in the amount of $323,394, including sales tax; 2) Univar Solutions USA Inc. to supply sodium hypochlorite in the amount of $490,550, including sales tax; and 3) Kemira Water Solutions, Inc. for the supply of ferric chloride in the amount of $266,828, including sales tax; and authorize the Public Works Director to execute the contracts in substantially the form presented.
7. Wastewater Treatment Plant Supply of Liquid Emulsion Polymer – Contract Adopt a Resolution to approve an alternative purchasing procedure and award a contract to SNF Polydyne for the supply of liquid emulsion polymer in the amount of $379,303, including sales tax, and authorize the Public Works Director to execute the contract in substantially the form presented.
Enactment: Resolution No. 62 (2022)
8. Wastewater Treatment Plant Biosolids Hauling and Disposal – Agreement Award an agreement to Synagro-WWT, Inc. for Wastewater Treatment Plant biosolids hauling and disposal for three years in an amount not-to-exceed $1,824,250; approve two, one-year options to extend at $610,000 each for a not-to-exceed total amount of $3,044,250; establish a contingency of $100,000; and authorize the Public Works Director to execute the agreement and issue change orders up to the contingency amount in substantially the form presented.
9. Wastewater Treatment Plant Immediate Action Projects, Package III – Bid Rejection Adopt a Resolution to reject the sole bid received for Wastewater Treatment Plant Immediate Action Projects, Package III, and authorize the Public Works Director to negotiate a contract directly with Mountain Cascade, Inc.
Enactment: Resolution No. 63 (2022)
10. Wastewater Treatment Plant SCADA Monitoring and Upgrade Project – Agreement Adopt a Resolution to approve an alternative purchasing procedure and approve an agreement with Technology Management Professionals dba TMPros, LLC in the amount of $143,040 to monitor and maintain the Supervisory Control and Data Acquisition (SCADA) system at the Wastewater Treatment Plant, establish a contingency of $10,000, and authorize the Public Works Director to execute the contract and issue change orders up to the contingency amount in substantially the form presented.
DocuSign Envelope ID: F46F9E8B-450F-44E4-BCC7-0BE6A5CBFB04 City Council Regular Meeting Minutes – 06/20/2022 Page 3 6 1
6 5
Enactment: Resolution No. 64 (2022)
11. US 101/SR 92 Mobility Hub and Smart Corridor Concept Plan – Alternative Congestion Relief and Transportation Demand Management Funding Application
Adopt a Resolution to authorize an application with the San Mateo County Transportation Authority for Alternative Congestion Relief and Transportation Demand Management Funding for the US 101/SR 92 Mobility Hub and Smart Corridor Concept Plan.
Enactment: Resolution No. 65 (2022)
12. Uniform Maintenance Services – Agreement Change Order Adopt a Resolution to approve an alternative purchasing procedure and approve Change Order No. 1 to the agreement with Cintas Inc. for the purpose of uniform maintenance services in the amount of $20,000.01, for a new agreement amount not to exceed $120,000.00.
Enactment: Resolution No. 66 (2022)
13. Poplar Creek Irrigation Well Drilling Project – Agreement Approve an agreement with ABC Liovin Drilling, Inc for irrigation well drilling services in the amount of $180,000 with a contingency amount of $10,000; authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented and issue change orders up to the contingency amount; and adopt a Resolution to authorize a transfer of $15,427 from the Golf Course Upgrades FY 17-18 Project and appropriate $61,573 from the Parks and Recreation In Lieu Fees Revenue to the Golf Course Well Drilling Project for a total project budget amount not to exceed $252,000.
Enactment: Resolution No. 67 (2022)
14. Vision Service Plan – Amendment
Approve Amendment No. 6 to the agreement with Vision Service Plan for employee vision insurance for an extension of two years from July 1, 2022 to June 30, 2024, and authorize the Human Resources Director to execute the amendment.
15. Fiscal Year 2022-23 General Liability and Property Insurance – Purchase Authorization Authorize a staff committee comprised of the City Manager, the Finance Director and the City Attorney to select the most cost-effective program to ensure the City's general liability and property risks, and authorize the City Attorney to execute all required documents to purchase the selected insurance for fiscal year 2022-23.
16. Compost Procurement Pilot Program Development Professional Services Agreement with San Mateo Resource Conservation District – Agreement
Adopt a Resolution and approve an agreement with San Mateo Resource Conservation District for professional services for the development of the California Senate Bill 1383 (SB 1383) Compost Procurement Pilot Program in an amount not to exceed $73,216.26; and authorize the Public Works Director to execute the agreement and subsequent amendments in substantially the form presented.
Enactment: Resolution No. 68 (2022)
DocuSign Envelope ID: F46F9E8B-450F-44E4-BCC7-0BE6A5CBFB04 City Council Regular Meeting Minutes – 06/20/2022 Page 4 6 1
6 5
17. Below Market Rental Rates, Sales Prices and Unit Community Priorities – 2022 Revisions Adopt a Resolution to establish 2022 maximum rental rates and sales prices for affordable housing as required by the City of San Mateo's Below Market Rate (BMR) housing program; and establish Community Priority for units containing 3 or more bedrooms, which may allow a developer to provide fewer BMR units in exchange for units with more bedrooms as long as all other BMR program provisions are followed.
Enactment: Resolution No. 69 (2022)
18. November 8, 2022 General Municipal Election - Calling the District Election for Candidates Adopt a Resolution to call for and conduct the November 8, 2022, General Municipal Election; request consolidation with San Mateo County for election services; and authorize the City Clerk to execute the Service Agreement for the Provision of Election Services with the County of San Mateo for the Candidate election, in substantially the form presented.
Enactment: Resolution No. 70 (2022)
PUBLIC COMMENT
Public Comment – There were no speakers.
PUBLIC HEARING
19. 500 E. 3rd Avenue (Block 21) Mixed-Use Project – Project Approvals Rendell Bustos, Senior Planner, provided a presentation on a proposed six story residential mixed-use project. He provided project background and code and policy review for consideration.
The project applicant, Michael W. Field, Windy Hill Property Ventures, provided a presentation on the project including architectural details, renderings, site plan overview, parking issues, and provided amenities.
Council asked questions of staff and the applicant.
Public Comment – Raising questions or concerns: Eric Wohlford spoke of bike safety issues in this area and concerns with Mitigated Negative Declaration. Mike Nash stated there should be more in the design standards to inform about the overall look of downtown. Laurie Watanuki concerned with concessions for the project. Laurie Hietter stated the San Mateo Downtown is considered a historic district and noted the building is not in character with the historic nature of the city. Raayan Mohtashemi stated concern for the bike lanes. Noelle Langmack stated support for a protected bike lane. Olga requested setback of 20’ for Delaware for safety reasons. Peter Mandle stated concern with parking. George stated concern with coordinating with SamTrans in front of Block 21 on Delaware and parking requirements. Bry Myers stated the need for a protected bike lane on Delaware, safety issue for pedestrians and bicyclists.
Speaking in support of the project: James Newman stated the architecture is positively received by the area; Ali Sapirman; Karen Rosenberg; Vince Rocha, Silicon Valley Leadership Group; Gordon Strause; Auros Harman, Urban Environmentalists; Jordan Grimes; Kendra Ma
Council recessed for a break at 8:22 p.m and reconvened at 8:28 p.m.
Council asked additional questions of staff and the applicant with regard to a voluntary contribution. City Attorney Prasanna Rasiah noted the city cannot require a developer for a voluntary contribution. The Applicant offered to contribute $50,000 towards the city’s continued development and implementation of a study for protected bike DocuSign Envelope ID: F46F9E8B-450F-44E4-BCC7-0BE6A5CBFB04 City Council Regular Meeting Minutes – 06/20/2022 Page 5 6 1
6 5
lanes for the downtown. Council commended Windy Hill for the herculean effort and creativity to bring together the owners to make this project happen and to include affordable housing.
Motion to Adopt a Resolution, as amended to include a voluntary contribution to protected bike , to approve a Site Plan and Architectural Review, Site Development Planning Application, and Tentative Parcel Map for the properties located at 500 E. 3rd Avenue, 300-320 S. Delaware Street, 511-525 E. 4th Avenue, and 307-373 S.
Claremont Street for construction of a six-story (74 feet, 2 inches in building height) mixed-use building consisting of 111 residential units and 179,560 square-feet of office uses; a Special Use Permit for construction staging at 402 S. Delaware Street; and, a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program to assess the environmental impacts of the project, based on the Findings for Approval, subject to the Conditions of Approval. Motion passed 5-0.
Moved: Papan, Seconded: Goethals
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 71 (2022)
20. Downtown Business Improvement Area (DSMA) – Annual Renewal Jennifer Chen, Economic Development Manager, provided a presentation along with Lew Cohen, B Street Books and DSMA President, who presented the fiscal year 2021-22 report. Accomplishments and goals for the upcoming year were reviewed.
Council commended the DSMA for persevering the last several years and surviving - with limited funds and an all- volunteer group and no executive director. Council asked questions of staff and the DSMA President.
Public comment - Seamus Whitley, Nutanix, Inc., DSMA member, expressed that the DSMA has worked through past matters and has made changes to improve its working systems.
Motion to Adopt a Resolution to levy the annual assessment for the Downtown Business Improvement Area for fiscal year 2022-23. Motion passed 5-0.
Moved: Papan, Seconded: Goethals
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 72 (2022)
21. Fiscal Year 2022-23 Operating and Capital Budgets and Gann Appropriations Limit Adoption and Fiscal Years 2022- 27 Capital Improvement Program – Approval
Rich Lee, Finance Director, provided the final presentation to adopt the operating and capital budgets, as presented. Council had no questions of staff.
Public Comment – Raayan Mohtashemi stated support for the budget.
Motion to Adopt Resolutions to approve the fiscal year 2022-23 operating and capital budgets, the 2022-23 position budget, the fiscal year 2022-23 Gann appropriations limit, and the fiscal years 2022-27 Capital Improvement Program. Motion passed 5-0.
DocuSign Envelope ID: F46F9E8B-450F-44E4-BCC7-0BE6A5CBFB04 City Council Regular Meeting Minutes – 06/20/2022 Page 6 6 1
6 5
Moved: Goethals, Seconded: Papan
Ayes: Bonilla, Papan, Lee, Goethals and Rodriguez
Noes: None
Enactments: Resolution No. 73 (2022)
Resolution No. 74 (2022)
Resolution No. 75 (2022)
NEW BUSINESS
22. Ballot Measure to Increase Existing Real Property Transfer Tax Rate for Properties Sold for $10 Million or More Samantha Weigel, Communications Manager, provided a presentation on the proposed ballot measure for November 8, 2022 to increase Real Property Transfer Tax Rate (RPTT) for properties sold for over $10 Million. She outlined the possible revenue and the process.
Council asked questions of staff.
Public Comment – Lisa Diaz Nash urged the Council to hold off on putting this on the ballot – this is not the time to increase taxes on anyone. Raayan Mohtashemi appreciates the simplification of the language and the ballot question order.
Council discussion ensued on weighing the timing of introducing a tax while still recovering from the covid economic impacts while balancing it against the need for revenue for services that will benefit the San Mateo community. Some reservations were expressed; however, it was noted that the Council is putting this in front of the voters to ultimately decide. In addition, the need for $300 million in capital improvement projects was highlighted and it was further noted the tax has not increased in half a century. Comments were provided by Council Members with Rodriguez, Goethals, Lee and Bonilla eventually supporting the measure and Papan stating concern because large projects do not always have big users, but many of the mixed-use projects have small users, collaborating on a project, who may not have the capability to manage this tax and it may impact projects being proposed or completed. This will add on to the cost of the sale and will trickle down to somebody and that may be small users.
Motion to Introduce an Ordinance to amend provisions of Chapter 3.48 “Real Property Document Transfer Tax” of the San Mateo Municipal Code to increase the City’s existing real property transfer tax from 0.5% to 1.5% for properties sold or transferred for $10 million or more; and adopt a Resolution to call the election and place the measure on the November 8, 2022 ballot. Motion passed 4-1.
Moved: Lee, Seconded: Bonilla
Ayes: Bonilla, Lee, Goethals and Rodriguez
Noes: Papan
Enactment: Resolution No. 76 (2022)
23. Minimum Wage – Informational Update
Denise Garcia, Management Analyst, provided an update on the background and implementation of the City of San Mateo local minimum wage ordinance. She introduced discussion regarding a cap for the CPI increase, whether it should be policy to round up increases to the nearest nickel and discussed what a catch-up provision would be like. Council had no questions for staff.
Public Comment – Cheryl Angeles stated the Chamber of Commerce is willing to help and possibly survey their membership to provide more data for consideration on this item.
DocuSign Envelope ID: F46F9E8B-450F-44E4-BCC7-0BE6A5CBFB04 City Council Regular Meeting Minutes – 06/20/2022 Page 7 6 1
6 5
Council majority directed an interest in a 3.5% cap on CPI increases with a catch-up provision, not in favor of decreasing minimum wage if there is a negative CPI, and recommended rounding up to the nearest nickel.
24. Transit-Oriented Development Pedestrian Access Plan – Update Nicolette Chan, Assistant Transportation Planner, and Sue-Ellen Atkinson, Principal Transportation Planner, provided a presentation on the goals of project to increase safety and comfort for pedestrians with the City’s transit-oriented development areas to encourage walking to transit.
Council asked questions of staff.
Public Comment – Raayan Mohtashemi stated this lays out a great vision for transit-oriented locations in the city.
Council applauded staff for the outstanding report noting it was comprehensive and precise and they look forward to seeing this develop.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council Member Lee shared that the City of San Mateo received the Partnership Award from San Mateo/Foster City School District. Mayor Bonilla asked if there was Council interest in a Downtown Transportation Management Agency? He received interest. The City Manager Drew Corbett stated he will do some preliminary analysis and will come back with a study session. Mayor Bonilla also mentioned the bike and pedestrian issues projects. The City Manager emphasized that these can be looked at in September at a study session regarding where we are on the strategic plan, but that there are already a lot of projects being worked on as well as the day-to-day operation, so it is a matter of prioritization.
ADJOURNMENT –The meeting adjourned at 10:53 p.m.
APPROVED BY: SUBMITTED BY:
Rick Bonilla, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: F46F9E8B-450F-44E4-BCC7-0BE6A5CBFB04