CITY OF SAN MATEO
City Council Regular Meeting
August 15, 2022
7:00 PM
City Hall Council Chamber
330 West 20 Avenue
San Mateo CA 94403
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Joe Goethals
Amourence Lee
Eric Rodriguez
THIS MEETING IS BEING HELD PURSUANT TO THE GOVERNOR’S EXECUTIVE ORDERS WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT.
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here: August 15, 2022
To join via telephone: (408) 638-0968
Webinar ID: 894 8100 0499 Passcode: 099084
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Safe from Wildfires Presentation – California Department of Insurance
2. San Mateo Area Chamber of Commerce Update
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council Special and Regular meetings of April 18, 2022, May 2, 2022, May 16, 2022, June 6, 2022, June 20, 2022 and July 18, 2022 and the Special meeting minutes of May 23, 2022.
4. Sustainability & Infrastructure Appointment Subcommittee – Appointment Recommendation At the recommendation of the Appointment Subcommittee, appoint Sigalle Michael to the Sustainability & Infrastructure Commission vacancy for a full first term ending on June 10, 2026, and place Pam Rittelmeyer on the eligibility list, should another vacancy occur.
5. League of California Cities Annual Conference – Voting Delegate Designation th
AGENDA
Designate Mayor Rick Bonilla as the City's Voting Delegate for the 2022 League of California Cities Annual Conference and authorize him to vote for the League’s bylaws amendments.
6. “Minimum Wage” Amendments – Ordinance Adoption
Adopt an Ordinance to amend Municipal Code Chapter 5.92 “Minimum Wage” to add a Consumer Price Index percentage cap, a catch-up provision, and round the minimum wage to the nearest five cents.
7. National Opioid Litigation and Settlement Agreements – Direct Settlement Funds to San Mateo County Authorize the City Manager and City Attorney to take all necessary steps and execute appropriate documents to direct settlement funds from the Opioid Settlement Agreements with Distributors and Janssen to San Mateo County for the duration of both agreements, in the approximate amount of $820,000, and confirm staff action to direct the first-year payment of Distributor settlement funds in the amount of $28,464.21 to the County.
8. San Mateo County Mobile Health Clinic – License Agreement Approve a License Agreement with County of San Mateo to allow a Mobile Health Clinic to operate in the City’s public right-of-way and authorize the City Manager to execute the agreement in substantially the form presented.
9. 360 1st Avenue – Lease Amendment
Approve an amendment to the lease for 360 1st Avenue in the Main Street Garage with A+ Mailboxes & More allowing for a one-year lease extension and an additional one-year option and authorize the City Manager to execute the lease in substantially the form presented.
10. Bulk Mailing and Printing – Agreements
Approve bulk mailing and printing services agreements with: 1) CMG Language Services, LLC DBA ColorPrint; and 2) AMS Systems, Inc. DBA AMS Printing, each for an amount not to exceed $150,000 annually; with each agreement providing for two 1-year extension options for up to $150,000 each year, for a total not to exceed amount of $450,000 for each agreement; and authorize the Public Works Director to execute the agreements in substantially the form presented and to exercise the extension options for each agreement.
11. Revision of Interim Child Care Fund Guidelines – Approval Approve the revisions of the Interim Child Care Fund Guidelines.
12. East Hillsdale Park Construction Drawings – Agreement Approve an agreement with Callander Associates Landscape Architecture (CALA) to provide professional design refinement, construction document preparation, bid assistance, and construction observation services for East Hillsdale Park in the amount of $167,380 with a contingency of $15,000 and authorize the Parks and Recreation Director to execute the agreement in substantially the form presented.
13. Classification Updates – Police Department
Adopt a Resolution to approve: 1) the job specification and salary range for the new classification of Crime and Intelligence Analyst; and 2) reallocate 1.0 vacant Management Analyst II position to 1.0 Crime and Intelligence Analyst position in the Police Department.
14. Cannabis Tax Fund Grant Program – Appropriation and Agreement Adopt a Resolution to appropriate funds for the Department of California Highway Patrol Cannabis Tax Fund Grant Program grant totaling $31,159.32; and authorize the Police Chief to execute the agreement in substantially the form presented and expend the funds.
15. Cellebrite Premium Software Subscription – Agreement and Appropriation Approve an agreement for purchase of Cellebrite Premium Unlimited Software subscription from Cellebrite, Inc. in the amount of $92,715.35, bringing the cumulative amount to be spent with the vendor for fiscal year 2022-23 to $113,000, and authorize the Chief of Police to execute the agreement in substantially the form presented; and adopt a resolution approving a fiscal year 2022-23 budget appropriation in the amount of $92,715.35 with a net- zero impact to the general fund.
16. Library Materials Acquisition – Agreement
Authorize the Library to spend up to $500,000 annually for fiscal years 2022-23 and 2023-24 in accordance with terms of the Baker & Taylor agreement approved by the City Council on August 17, 2021, to provide books and audiovisual materials and with the option to renew for up to three additional years.
17. Wastewater Treatment Plant On-Call Consulting Services – Agreements Approve two on-call professional services agreements for the Wastewater Treatment Plant related services to Carollo Engineers, Inc. and Brown and Caldwell, with each agreement in the amount of $400,000 for three years, with two (2) one-year extension options for up to $100,000 per year, for a maximum of five (5) years and $600,000 for each agreement; and authorize the Public Works Director to execute the agreements substantially in the form presented, to issue project-specific task orders under these agreements, and to amend the agreements within the budget amount.
18. High Voltage Streetlight Conversion (Phase 3) – Agreements Approve an agreement with St. Francis Electric, LLC for construction of the High Voltage Streetlight Conversion (Phase 3) Project in the amount of $2,352,230; establish a contingency reserve of $240,000; approve an agreement with Ghirardelli Associates, Inc. for construction inspection support in the amount of $92,243; establish a contingency reserve of $9,300; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue change orders or amendments within the budget and contingency reserve.
19. Use of Public Right-of-Way – Agreement
Approve a Utility Equipment Agreement (UEA) with Bandwidth IG, LLC for the construction, installation, maintenance, and operation of fiber optic network facilities within the public right-of-way and authorize the Public Works Director to execute the agreement in substantially the form attached.
20. Temporary Standby Generator for Dale Avenue Pump Station Upgrade – Agreement Approve an Agreement with Herc Rentals, Inc. for a temporary standby generator required to support the Dale Avenue Pump Station Upgrade project in an amount not-to-exceed $222,090.41 for an estimated period of ten months; establish a contingency reserve of $110,046; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
21. Collection System Construction Management Services for the Clean Water Program – Amendments Approve amendments with two professional services firms, Tanner Pacific, Inc. and Townsend Management, Inc., to expand the scope of as-needed construction management services under the Clean Water Program to include support for Wastewater Treatment Plant projects; amend the durational term of the agreements and indemnity provisions; maintain the originally approved not-to-exceed amounts of $3,000,000 each; and authorize the Public Works Director to execute the amendments substantially in the form presented and approve future amendments within the approved budget.
22. 2021 San Mateo Rail Corridor Transportation Management Association – Annual Report Review and accept the 2021 San Mateo Rail Corridor Transportation Management Association Annual Report.
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
NEW BUSINESS
23. Disposable Food Service Ware Ordinance – Amendment
Introduce an Ordinance to amend San Mateo Municipal Code Chapter 5.89 “Disposable Food Service Ware Ordinance” to recodify a hardship exemption and eliminate duplicative language, to correct a clerical error.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org (https://www.cityofsanmateo.org/) . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings (https://www.cityofsanmateo.org/3971/Agendas-Minutes-Public-Meeting- Portal)
2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo (https://www.youtube.com/user/CityofSanMateo) 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream (https://www.cityofsanmateo.org/193/Channel- San-Mateo-Live-Stream)
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to: [email protected] until 4 p.m. the day of the meeting.
During the meeting
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By telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person: At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.