City Council Regular Meeting Minutes – 09/19/2022 Page 1
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Amourence Lee
Joe Goethals
Eric Rodriguez
CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
September 19, 2022
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER – the meeting convened at 7:55 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Bonilla, Deputy Mayor Papan, Council Members: Lee, Goethals, and Rodriguez
CEREMONIAL
1. Proclamation – 30th Anniversary “Self Help for the Elderly” – Deborah Soon and Self-Help for the Elderly members received the proclamation
2. Recognition – “Reach and Teach” for being named a California Legislature Small Business of the Year - Craig Wiesner and Derrick Kikuchi, Reach and Teach Owners, received the recognition
3. Proclamation – National Preparedness Month – Jim Yoke, Emergency Services Manager, San Mateo Consolidated Fire Department, received the proclamation
4. Presentation – FxSMC (Fixing San Mateo County) - Jim Lawrence, Chair of the Board, and Nancy Goodban, Executive Director, presented remotely
CONSENT CALENDAR
The following items, 5 through 28, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Goethals, Seconded: Papan
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
5. City Council Meeting Minutes – Approval
Approve the minutes of the City Council Special and Regular meetings of September 6, 2022.
6. 31-57 South B Street Zoning Reclassification – Ordinance Adoption Adopt an Ordinance to approve a Zoning Reclassification for the property at 31-57 South B Street from “Neighborhood Commercial/Residential Overlay – Mixed Use” to “Central Business District” and determine the project qualifies for a Categorical Exemption from further environmental review under the California Environmental Quality Act.
Enactment: Ordinance No. 2022-09
DocuSign Envelope ID: A4AFAC22-1932-49C5-A79F-09A92F24F11A City Council Regular Meeting Minutes – 09/19/2022 Page 2
7. 2021-22 Consolidated Annual Performance Evaluation Report - Adoption Adopt the Consolidated Annual Performance Evaluation Report for submission to the Department of Housing and Urban Development.
8. 385 2nd Avenue and 1 Transit Center Way – Lease Amendments Approve an amendment to the lease for 385 2nd Avenue to extend the term for an additional year with a monthly base rent of $1,305, provide a one-year renewal option, and replace Dagoberto Vasquez with Elmer Vasquez as the lessee; and approve Amendment No. 4 to the lease for 1 Transit Center Way with Rise Wood-Fire, LLC to revise the commencement date for additional rent based on a percentage of gross sales; and authorize the City Manager to execute both lease amendments in substantially the form presented.
9. Grand Jury Report: “Waiter! There’s a Car in My Soup!” – Response Letter Approve the letter responding to the July 25, 2022 report by the San Mateo County Civil Grand Jury entitled, “Waiter! There’s a Car in My Soup!” and authorize the Mayor to send the response letter on behalf of the City Council.
10. September Nights on B - Event Adjustments
Approve staff's recommendation to host all three nights of the September Nights on B festival on the block of the pedestrian mall between 1st and 2nd Avenue.
11. Merit Employees Salary Schedule – Approval
Adopt a Resolution to authorize and approve the City of San Mateo merit employee current pay rates and ranges (salary schedule).
Enactment: Resolution No. 93 (2022)
12. Community Development Department and Department of Parks and Recreation – Job Specification Updates
Adopt a Resolution to approve the revisions to the job specification for the classification of Managing Arborist for both departments.
Enactment: Resolution No. 94(2022)
13. Citywide Ash Tree Pruning 2022 – Agreement
Approve an agreement with West Coast Arborists for citywide ash tree pruning in the amount of $227,850 and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.
14. Edward Byrne 2022 Justice Assistance Grant Program – Application Adopt a Resolution to approve the submittal of an application to the United States Department of Justice, Bureau of Justice Assistance, for the Edward Byrne Memorial Justice Assistance Grant Program for the 2022 local solicitation in the amount of $21,088; and if awarded, appropriate funds to the Police Grants Budget Program and authorize the Chief of Police to execute all required documents.
Enactment: Resolution No. 95 (2022)
15. Axon Virtual Reality Training Simulator – Amendment Approve Amendment No. 1 to the Master Services and Purchasing Agreement with Axon, Inc., to provide for a virtual-reality training simulator system for a ten-year term in the amount of $298,126.10, DocuSign Envelope ID: A4AFAC22-1932-49C5-A79F-09A92F24F11A City Council Regular Meeting Minutes – 09/19/2022 Page 3
for a new cumulative agreement total of $1,565,427.68; adopt a Resolution to approve the use of an alternative purchasing method; and authorize the Chief of Police to execute the amendment in substantially the form presented.
Enactment: Resolution No. 96 (2022)
16. Radio Dispatch Console System – Agreement and Amendment Approve an agreement with Telecommunications Engineering Associates in the amount of $465,199 for the purchase of a new radio dispatch console system; approve amendment No. 1 to the agreement for telecommunications maintenance management services in the amount of $109,157 for a new agreement total in an amount not to exceed $364,362; adopt a Resolution to approve the use of an alternative purchasing method and authorize an appropriation of $22,000 from the Equipment Replacement Fund to the Radio Dispatch Console Capital Improvement Project budget; and authorize the Chief of Police to execute the agreement and amendment in substantially the form presented.
Enactment: Resolution No. 97 (2022)
17. San Mateo Complete Streets Plan – Appropriation and Agreement Adopt a Resolution to appropriate $585,503 to the San Mateo Complete Streets Plan project with $490,882 funded through a California Department of Transportation Sustainable Transportation Planning grant and $94,621 from the City’s Measure A funds; approve an agreement with Fehr & Peers for the San Mateo Complete Streets Plan project in the amount of $489,975; establish a contingency of $60,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 98 (2022)
18. King Recreation Center Family Changing Room Construction – Contract Adopt a Resolution to approve an alternative purchasing procedure and award a construction contract to Newton Construction & Management, Inc. for the conversion of part of an existing storage area in the Martin Luther King Jr. Recreation Center into a family changing room in the amount of $270,954.02; establish a contingency reserve of $40,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 99 (2022)
19. On-Call Transportation Services for Various Projects – Agreements Adopt a Resolution to use an alternative purchasing procedure to approve the execution of four on-call professional services agreements with AECOM Technical Services, Inc., Fehr & Peers, Kittelson and Associates, Inc., and Steer Davies and Gleave, Inc., for terms each through June 30, 2024, each for a total amount not to exceed $250,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and to amend the agreements within the budget amount.
Enactment: Resolution No. 100 (2022)
20. Derby Avenue and Curiosity Way Pedestrian and Bicycle Access Easement – Acceptance Adopt a Resolution to accept a Grant of Pedestrian and Bicycle Access Easement on Derby Avenue and Curiosity Way in substantially the form presented.
Enactment: Resolution No. 101 (2022)
DocuSign Envelope ID: A4AFAC22-1932-49C5-A79F-09A92F24F11A City Council Regular Meeting Minutes – 09/19/2022 Page 4
21. Mariners Island Condos Public Improvements – Acceptance Adopt a Resolution to accept public improvements including new street trees, sidewalks, curbs, gutters, and storm drain catch basins in accordance with the Subdivision Improvement Agreement for Mariners Island Condos between the City of San Mateo and TNHC Tidelands LLC.
Enactment: Resolution No. 102 (2022)
22. Police Department Patrol Vehicles Purchase – Contract Adopt a Resolution to approve an alternative purchasing procedure and approve a contract with National Auto Fleet Group for the purchase of nine (9) new 2023 Ford Hybrid Police Interceptor Utility vehicles in the amount of $579,552.03; and authorize the Public Works Director to execute the purchase contract in substantially the form presented.
Enactment: Resolution No. 103 (2022)
23. Citywide Elevators and Lifts Maintenance Service – Agreement Adopt a Resolution to approve an alternative purchasing procedure and approve a three-year agreement with TK Elevator Corporation for maintenance and repair services for City-owned elevators and lifts with the option for up to three one-year renewals for a total up to six years in an amount not to exceed $590,004; approve a contingency reserve of $118,000 for large, unanticipated repairs; and authorize the Public Works Director to execute the agreement and annual renewals in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 104 (2022)
24. Downtown San Mateo Grade Separation Railroad Crossing Elimination – Grant Funding Adopt a Resolution to authorize an application for the Federal Rail Administration Railroad Crossing Elimination Grant Program in the amount of $6,000,000 to fund the development of a project study report, preliminary engineering plans, and environmental planning documents to assess the Downtown San Mateo Grade Separations Project; commit $2,000,000 in local matching funds; and authorize the City Manager to execute a funding agreement with the U.S. Department of Transportation to encumber any funds awarded.
Enactment: Resolution No. 105 (2022)
25. 2022-23 Sanitary Sewer Root Foaming (South Basin) – Agreement Approve an agreement to Duke’s Root Control, Inc. for the 2022-23 Sanitary Sewer Root Foaming (South Basin) project in an amount not to exceed $517,582.82; establish a contingency reserve of $52,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
26. On-Call Private Development Mapping Services – Amendment Approve Amendment No. 2 to the agreement with CSG Consultants, Inc. for on-call private development mapping services in the amount of $120,000 for a new agreement total of $300,000; and authorize the Public Works Director to execute the amendment in substantially the form presented.
DocuSign Envelope ID: A4AFAC22-1932-49C5-A79F-09A92F24F11A City Council Regular Meeting Minutes – 09/19/2022 Page 5
27. 2022 Citywide Sanitary Sewer Cleaning and Inspection: Large Diameter Pipes Project – Contingency Amendment
Approve an increase to the contingency reserve associated with the Pipe and Plant Solutions, Inc. agreement for the 2022 Citywide Sanitary Sewer Cleaning and Inspection – Large Diameter Pipes Project in an amount of $55,000 for a new total contingency in the amount of $110,000; a new potential total contract, inclusive of the increased contingency, in the amount of $478,631.00; and authorize the Public Works Director to issue change orders within the contingency amount.
28. Statewide Proposition 1 – Resolution of Support
Adopt a Resolution to affirm the City Council of the City of San Mateo's support for the passage of Proposition 1 in the November 8, 2022 Statewide Election.
Enactment: Resolution No. 106 (2022)
PUBLIC COMMENT
Public Comment – Michael Reagan spoke regarding Hillsdale High School improvements. Raayan raised a concern regarding a crosswalk removal planned on Peninsula Avenue.
PUBLIC HEARING
29. Ordinance Introduction - Senate Bill (SB 9)
Laura Richstone, Associate Planner, provided a presentation on SB9 rules, outlined previous Council guidance and overviewed the proposed ordinance including additional development standards and interim objective design standards. She noted the proposed updated definition of Historic Preservation in Municipal Code Chapter 27.66.
Council asked questions of staff. Staff and City Attorney Prasanna Rasiah provided answers.
Public Comment – Michael Ragan stated his opposition to multi-story housing developments. Michael Weinhauer requested the Council align the code to include historic assets throughout the city. Raayan Mohtashemi supported loosening standards compared to staff recommendation. Seema Patel suggested Council consider optimizing for the two-unit use case. Michael Nash stated the city should look at the restoration of historic assets before they are gone. Jordan Grimes encouraged Council to embrace the Planning Commission’s changes to make it easier to build multi-family housing within the city. Erika stated her desire for professional discussion on this subject.
Council discussion ensued with direction given to staff to have Council review again after ten applications or two years, whichever comes first.
Motion to Introduce an ordinance to amend the San Mateo Municipal Code to add Chapter 27.21 "Two-Unit Development Overlay District" to implement the provisions of SB 9, amend Chapter 27.66 "Historic Preservation" to update the definition of “Individually Eligible Buildings”, and adopt a Resolution to establish interim objective design standards for SB 9 development. Motion passed 4-1.
Moved: Papan, Seconded: Rodriguez
Ayes: Papan, Lee, Goethals, and Rodriguez
Noes: Bonilla
Enactment: Resolution No. 107 (2022)
DocuSign Envelope ID: A4AFAC22-1932-49C5-A79F-09A92F24F11A City Council Regular Meeting Minutes – 09/19/2022 Page 6
NEW BUSINESS
30. Consideration of Contribution to San Mateo-Foster City Education Foundation Gala and Auction Drew Corbett, City Manager, provided a presentation on the Council’s history of giving to the San Mateo-Foster City Education Foundation Gala and Auction and noted the gala is October 21, 2022.
Council asked questions of staff. Public Comment – there were no speakers.
Motion to adopt a Resolution to appropriate $7,260 from the General Fund's unassigned fund balance to make a contribution to the San Mateo-Foster City Education Foundation's Gala and Auction. Motion passed 5-0.
Moved: Rodriguez, Seconded: Lee
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 108 (2022)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Mayor Bonilla asked if Council would like staff to review a Citizen Oversight Review Committee for the Sheriff’s Department and prepare a resolution. Council consensus was to wait and see what the County of San Mateo proposes.
ADJOURNMENT –The meeting adjourned at 9:18 p.m.
APPROVED BY: SUBMITTED BY:
Rick Bonilla, Mayor Martin McTaggart, Deputy City Clerk DocuSign Envelope ID: A4AFAC22-1932-49C5-A79F-09A92F24F11A