City Council Regular Meeting Minutes – 12/05/2022 Page 1
COUNCIL MEMBERS
Rick Bonilla, Mayor
Amourence Lee
Joe Goethals
Eric Rodriguez
Vacant
CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Monday, December 5, 2022
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER - The meeting was called to order at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Bonilla, Council Members: Lee, Goethals and Rodriguez
CONSENT CALENDAR
The following items, 1 through 11, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers.
Motion passed 4-0.
Moved: Rodriguez, Seconded: Goethals
Ayes: Bonilla, Lee, Goethals and Rodriguez
Noes: None
1. City Council Meeting Minutes - Approval
Approve the minutes of the City Council special and regular meetings of November 21, 2022.
2. General Municipal Election November 8, 2022 - Certification of Results Adopt a Resolution to declare the results of the General Municipal Election held on November 8, 2022 as presented in the Certificate and Statement of Results of Votes Cast for the City of San Mateo.
Enactment: Resolution No. 138 (2022)
3. Excess Workers' Compensation Insurance Policy for Calendar Year 2023 – Purchase Approve the purchase of excess workers’ compensation insurance from Safety National in an amount projected to be $226,224 for the one-year period commending January 1, 2023 and ending December 31, 2023.
4. Objective Design Standards for Multi-Family Dwellings – Contract Amendment Approve Amendment No. 2 to the agreement with MIG, Inc. for the preparation of Objective Design & Development Standards for Multi-Family Dwellings to extend the term of the agreement through December 31, 2023 and authorize the City Manager to execute the amendment.
5. Kiku Public Downtown Garage Electric Vehicle Charger Fund Reservation – Agreement Adopt a Resolution to authorize the City Manager to enter into a Fund Reservation Agreement with Peninsula Clean Energy for the City to receive $54,000 to offset the expenses of the electric vehicle chargers that will be installed in the Kiku Public Downtown Garage at 400 E. 5th Avenue and appropriate the funds to the Transportation Cost Center of the Downtown Services Fund.
DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F City Council Regular Meeting Minutes – 12/05/2022 Page 2
Enactment: Resolution No. 139 (2022)
6. Year-end Financial Reports for the Fiscal Year Ended June 30, 2022 - Acceptance Formally accept and approve the year-end financial reports for the fiscal year ended June 30, 2022.
7. Receipt and Use of Development Impact Fees and In-Lieu Fees – Annual Report Adopt a Resolution to make findings and accept the annual report on the receipt and use of development impact fees and in-lieu fees for the year ended June 30, 2022.
Enactment: Resolution No. 140 (2022)
8. Enterprise Resource Planning System Replacement Project – Change Order CO2 Approve Change Order C02 to the agreement with Collaborative Solutions for providing an additional 12 weeks of post-production support for the enterprise resource planning system replacement in the amount of $64,800, for a new total of $1,363,520 for Phase I, and a new agreement total of $2,606,660.
9. Enterprise Resource Planning System Replacement Project – Change Order C03 Approve Change Order C03 to the agreement with Collaborative Solutions for extending the Phase II timeline by an additional 14 weeks for the enterprise resource planning system replacement project in the amount of $260,235, for a new Phase II total of $1,503,375 and a new agreement total of $2,866,895.
10. Building Inspections, Permit Technician, Off-Site Plan Review, and Code Enforcement Inspection Services – Amendment
Approve Amendment No. 1 to the agreement with 4LEAF, Inc. for professional consultant services for building Inspections, permit technician, off-site plan review, and code enforcement inspection services to extend the term through January 31, 2023, and increase the agreement amount by $161,000 for a new agreement total of $260,000.
11. Marina Branch Library Improvement Project – Grant Funding Adopt a Resolution to authorize an application for and accept funding in the amount of $458,600 from the Building Forward Library Infrastructure Grant Program for the Marina Branch Library Improvement Project with a commitment of local matching funds in the same amount; and authorize the City Manager to execute all required documents.
Enactment: Resolution No. 141 (2022)
PUBLIC COMMENT
Jeff LaMont requested vote for Mayor be postponed until fifth member of Council is seated.
CEREMONIAL
12. Recognition of Outgoing Council Members
City Clerk Patrice Olds presented a slideshow of outgoing Council Members showing activities from their time of service as electeds.
DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F City Council Regular Meeting Minutes – 12/05/2022 Page 3 Mayor Bonilla read and presented Commendatory Resolution No. C-8 to Council Member Eric Rodriguez for his five years of service as a Council Member and as Mayor in 2021. Council Member Rodriguez provided personal comments and his council colleagues provided appreciation for his years of service.
Mayor Bonilla read and presented Commendatory Resolution No. C-9 to Council Member Joe Goethals for his nine years of service as a Council Member and as Mayor in 2016 and 2020. Council Member Goethals provided personal comments and his council colleagues provided appreciation for his years of service.
Council Member Lee read and presented Commendatory Resolution No. C-10 for Council Member Rick Bonilla for his eight years of service as a Council Member and as Mayor in 2018 and 2022.
Mayor Bonilla provided personal comments and his council colleagues provided appreciation for his years of service.
Public Comment: Brian Perkins on behalf of Congresswoman Jackie Spier presented congressional records to Eric Rodriguez; Joe Goethals; and Rick Bonilla. Nicole Fernandez on behalf of Assemblymember Mullin’s and Senator Becker provided a legislative commendation. Michael Nash, Michael Weinhauer, and Lisa Tanner on behalf of San Mateo United Homeowners Association commended Eric Rodriguez. Maureen Freschet expressed appreciation to the Council Members.
Warren Lieberman expressed appreciation to Council Member Goethals on behalf of the SMCFD board. Also expressing appreciation: Tom Lease; Joshua Howard; Raayan Mohtashemi; Noelia Corzo; Ken Chin; Fire Chief Kent Thrasher; Mollie Naber; Jordan Grimes; Lauren Fitzgerald; Julia Mates; Ligia Andrade Zuniga; Sam Hosmer speaking on behalf of Charles Stone; Julie Lind; Alexis Lewis; Giselle Hale; Francis Liu; Julia Au of rethinkWaste.
Following a presentation of gifts to the exiting council members and their family members, Council Members Rodriguez, Goethals and Mayor Bonilla exited the dais to standing ovation.
13. Oath of Office for Newly Elected Council Members
City Clerk Olds administered the oath of office to each newly elected Council Members Adam Loraine, Lisa Diaz Nash and Robert J. Newsom, Jr. The new council members took their seat on the dais and provided brief comments.
Public Comment: Sofia & Olivia Morgan spoke in support of Rob Newsom; Marlene Tam; Mitch Speigle and Alexis Lewis spoke in support and with congratulations for the new council.
14. City Council Reorganization
Drew Corbett, City Manager, provided a brief presentation outlining the mayor rotation guidelines and charter requirements. Council asked questions of staff. Council called for public comment first.
Public Comment in support or opposition to the waiting to select the Mayor until the fifth council member is seated by appointment. Michael Ragan; Evan Adam; Peter Mandle; Ruthmary Cradler; Laurie Hietter; Suzanne Bonilla; Ken Abreu; Ronnie K. Eaton; Mareva Godfrey; Caiti Busch; Connie Weiss; Dave Cohen; Dianne Whitaker; Ricki McGlashan; David Clark; Alan Mattlage; Lisa Vande Voorde; Elaine Salinger; Michelle Hudson; Thomas Weissmiller; Noelia Corzo; Richard Ballard; Nicole Fernandez; Sarah Fields; Raayan Mohtashemi; Lisa Taner; Michael Weinhauer; Seema Patel; Linda Segervall; Virginia McIsaac; Alexandra Dove; Rick Bonilla; Chris Sturken; Jordan Grimes; and Emily Ann Ramos; Sean Lacson; Doug D.; Jonathan New; David Hunt; Martha Park; Alexis Lewis; Martin Wiggins; Robert and Teri Whitehair; Karen Herrel; Taso Zografos; Gary Trott; Gene Alston; DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F City Council Regular Meeting Minutes – 12/05/2022 Page 4 Stephen Chen; Giselle Hale; Kevin Simpson; Robert Anderson; and Alexander Meledrez spoke to the item remotely.
Following the public comment, council discussion ensued with additional questions of staff.
Nominations were made for Mayor and Deputy Mayor but no majority was reached. # Motion Mover Second Lee Loraine Diaz
Nash Newsom Result
1 Nominate Lee
for Mayor Loraine Lee Yes Yes No No 2-2 Fail
Council recessed at 10:32 pm and reconvened at 10:44 pm.
Council discussion ensued and a motion was made to continue the meeting to December 13, 2022 by Newsom and seconded by Nash.
# Motion Mover Second Lee Loraine
Diaz
Nash Newsom Result
2 Adjourn to
12/13/23 Nash Newsom No No Yes Yes 2-2 Fail
Following that vote a third motion was introduced.
# Motion Mover Second Lee Loraine
Diaz
Nash Newsom Result
3 Nominate Lee for
Mayor and
Newsom for
Deputy Mayor Loraine Lee Yes Yes No No 2-2 Fail
Additional discussion ensued amongst the council members with another motion. # Motion Mover Second Lee Loraine
Diaz
Nash
Newso
m Result
4 Nominate Lee for
Mayor and Nash
as Deputy Mayor Loraine Lee Yes Yes No No 2-2 Fail
Additional discussion ensued with another motion introduced. # Motion Mover Second Lee Loraine
Diaz
Nash
Newso
m Result
5 Adjourn to 12/13 Nash Newsom No No Yes Yes 2-2 Fail
Per Council Guidelines, at 11:00 pm Council, by consensus, agreed to continue with the meeting.
Council, by consensus, agreed to reopen public comment. Speaking in support or in opposition to seating the Mayor now or after the appointment of the fifth council member: Michael Weinhauer; Michael Ragan; Thomas Morgan; Nancy Schneider; David Clark; Seema Patel; Michael Nash; Raayan DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F City Council Regular Meeting Minutes – 12/05/2022 Page 5 Mohtashemi; aryl Eldridge; Dave Cohen; Rebecca Schaaf; Nicole Fernandez; Sarah Fields; Lauren Fitzgerald; Lisa Taner; Ted McKinion; Suzanne Bonilla; Connie Weiss; Rev. Ben Meyers; Elaine Salinger; Toby Peterson; Mareva Godfrey; Noelle Chard; Mitch Speigle; Richard Ballard; Emily Ann Ramos; Noelia Corzo; Jacki Rigoni; Jordan Grimes; and Ken Chin. Speaking remotely: Kevin Simpson; Maggie Trinh; Sean Lacson; Christopher Brousseau; Max Mautner; Teri Whitehair; H. Hewitt; Ligia Andrade Zúniga; Stephen Chen; Virginia McIsaac; Robin; Belinda; Caiti Busch; Jennifer Holthaus; Joe; Jonathan New; Gene Alston; Taso Zografos; Dr. Liz Lyster; Alexis Lewis; Tim; Michael; Doug D.; and Thomas Weissmiller; Maggie Trinh; Sean Lacson; Christopher Brousseau; Max Mautner; and Robert Whitehair.
Council discussion and deliberation ensued with points raised regarding the charter requirements, the Council Guidelines intent, opportunities from the first district elections, purpose and importance of the tie-breaking vote, importance of tradition, precedence, and established protocols, the process for adjourning the meeting to a date certain and individual positions stated for seating the Mayor after the fifth council member is appointed on December 12th versus seating the Mayor tonight and allowing the appointment process to proceed after. Between the sixth and seventh vote compromises were proposed and discussed.
# Motion Mover Second Lee Loraine
Diaz
Nash Newsom Result
6 Nominate Lee for
Mayor Loraine Lee Yes Yes No No 2-2 Fail
7 Nominate
Newsom for
Deputy Mayor* Lee Loraine Yes Yes No No 2-2 Fail
Different methods of reaching consensus of selecting a mayor were discussed. Staff responded to Council Members questions on the law and possible processes.
Council recessed from 1:09 am and reconvened at 1:27 am.
Council discussed the process for adjourning the meeting to December 7th to continue the discussion with fresh perspectives. More deliberations ensued with no consensus being reached until the motion to adjourn the regular meeting to December 7, 2023 at 7 pm. # Motion Mover Second Lee Loraine
Diaz
Nash Newsom Result
8 Adjourn to
12/13 Diaz Nash Newsom No No Yes Yes 2-2 Fail
9 Continue to
12/8/22 Withdrawn - - - - - -
10 Adjourn to
12/7 Diaz Nash Newsom No Yes Yes Yes
3-1
Passes
REPORTS AND ANNOUNCEMENTS
There were none.
ADJOURNMENT –The meeting adjourned at 2:59 p.m.
DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F City Council Regular Meeting Minutes – 12/05/2022 Page 6 APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F