CITY OF SAN MATEO
City Council Regular Meeting
January 3, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
REVISED AGENDA
Posted 01/02/2023
THIS MEETING IS BEING HELD PURSUANT TO THE GOVERNOR’S EXECUTIVE ORDERS WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT.
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
January 3, 2023
To join via telephone: (408) 638-0968
Webinar ID: 836 4740 4086 Passcode: 804964
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
1. Police Records Supervisor – Job Specification Update Adopt a Resolution to approve revisions to the job specification for the classification of Police Records Supervisor, and approve the change in position title for the incumbent Police Records Supervisor.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
2. Beresford Park Batting Cage, Ball Fields, and Concession Building – Use Agreement Approve a five-year use agreement with San Mateo Youth Softball Association for the batting cage, ball fields, and concessions building at Chanteloup Field in Beresford Park for the period of January 4, 2023 through December 31, 2027, and authorize the City Manager to execute the use agreement in substantially the form presented.
CEQA: This use agreement is not a project subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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3. Trinta Park Batting Cage, Ball Fields, and Concession Building – Use Agreement Approve a five-year use agreement with San Mateo Little League American for the batting cage, ball fields, and concessions building at Trinta Park, for the period of January 4, 2023 through December 31, 2027, and authorize the City Manager to sign the use agreement on behalf of the City in substantially the form presented.
CEQA: This use agreement is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
4. Siberian Elm and Sycamore Tree Pruning Project – Agreement Approve an agreement with West Coast Arborists for citywide tree pruning in the amount of $119,790 and authorize Director of Parks and Recreation to execute the agreement in substantially the form presented.
CEQA: This agreement is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
5. Utility Trucks Purchase – Purchase Contract
Adopt a Resolution to approve an alternative purchasing procedure and award a contract to National Auto Fleet Group for the purchase of three (3) new 2023 Ford F350 Utility trucks in the amount of $310,263.47, and authorize the Public Works Director to execute the purchase contract in substantially the form presented.
CEQA: The approval of this purchase contract is not a project subject to CEQA because the replacement of the City’s supply of service vehicles is a continuing administrative or maintenance activity. (CEQA Guidelines Section 15378(b)(2).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
NEW BUSINESS
6. NEW ITEM: ADDITION TO AGENDA SUBJECT TO COUNCIL APPROVAL - Ratification of Proclamation of a Local Emergency
Adopt a Resolution authorizing the addition of this item to the Council agenda after posting, pursuant to the Brown Act, and adopt a Resolution ratifying the Proclamation of Local Emergency on January 2, 2023 by the City Manager acting as the Director of Emergency Services. CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct of indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
7. City Council Appointments to External Agencies and Liaison Roles Review and provide direction on the 2023 appointments to external agencies, organizations and liaison roles; and approve the final appointments and liaisons list.
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REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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