City Council Regular Meeting Minutes – 1/3/2023 Page 1
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
January 3, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine, and Newsom
CONSENT CALENDAR
The following items, 1 through 4, were considered to be routine by the City Council. Item 5 was removed to be considered separately. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Hedges, Seconded: Newson
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
1. Police Records Supervisor – Job Specification Update Adopt a Resolution to approve revisions to the job specification for the classification of Police Records Supervisor, and approve the change in position title for the incumbent Police Records Supervisor.
Enactment: Resolution No. 1 (2023)
2. Beresford Park Batting Cage, Ball Fields, and Concession Building – Use Agreement Approve a five-year use agreement with San Mateo Youth Softball Association for the batting cage, ball fields, and concessions building at Chanteloup Field in Beresford Park for the period of January 4, 2023 through December 31, 2027, and authorize the City Manager to execute the use agreement in substantially the form presented.
3. Trinta Park Batting Cage, Ball Fields, and Concession Building – Use Agreement Approve a five-year use agreement with San Mateo Little League American for the batting cage, ball fields, and concessions building at Trinta Park, for the period of January 4, 2023 through December 31, 2027, and authorize the City Manager to sign the use agreement on behalf of the City in substantially the form presented.
4. Siberian Elm and Sycamore Tree Pruning Project – Agreement Approve an agreement with West Coast Arborists for citywide tree pruning in the amount of $119,790 and authorize Director of Parks and Recreation to execute the agreement in substantially the form presented.
END OF CONSENT CALENDAR
DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F City Council Regular Meeting Minutes – 1/3/2023 Page 2
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REMOVED FROM CONSENT CALENDAR
5. Utility Trucks Purchase – Purchase Contract
Robert Whitehair requested this item be pulled and commented on the item asking that staff do an analysis of electrical alternatives. Council asked questions of staff. Public Works Director Azalea Mitch responded.
Motion to Adopt a Resolution to approve an alternative purchasing procedure and award a contract to National Auto Fleet Group for the purchase of three (3) new 2023 Ford F350 Utility trucks in the amount of $310,263.47, and authorize the Public Works Director to execute the purchase contract in substantially the form presented. Motion passed 5-0.
Moved: Loraine, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 2 (2023)
PUBLIC COMMENT
Public Comment – Michael Ragan commented on traffic issues around Hillsdale High School.
NEW BUSINESS
6. NEW ITEM: ADDITION TO AGENDA SUBJECT TO COUNCIL APPROVAL - Ratification of Proclamation of a Local Emergency
City Attorney Prasanna Rasiah explained the situation required for adding an item to an agenda under emergency conditions.
Motion to adopt a Resolution authorizing the addition of this item to the Council agenda after posting, pursuant to the Brown Act. Motion passed 5-0.
Moved: Hedges, Seconded: Diaz Nash
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 3 (2023)
City Manager Drew Corbett provided a presentation on the winter storm impacts and responses from staff and the declaration of a state of emergency he issued on Sunday January 2, 2023.
Public Comment – speaking with concern, questions and issue of the City’s emergency response, especially with flooding and lagoon issues.
In person (15): Stephen Chiari; Jim Enes; Samer Aljamea; Michael Ecofe; Roxanne Cyr; Rich Kranz; Charlene Kranz; Mareva Godfrey; Hamed Ahmadi; Bob Hortop; David Koch; Sherman; Keith Carlson; Amy Jussel Bedard; and Kevin Simpson.
Remote (8): Michelle Brown; Karen Moen; Sandy Backman; Stu Bruins; Doug Wright; Danielle Cwirko-Godycki; Melissa; Kerry Kumar; and Rick Sakuda.
DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F City Council Regular Meeting Minutes – 1/3/2023 Page 3
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Council asked questions of staff from issues raised in the public comment. City Manager Corbett and Public Works Director Azalea Mitch responded. summarized in response to questions and committed to establishing a better and more direct line of communication and more formal protocols.
Motion to adopt a Resolution ratifying the Proclamation of Local Emergency on January 2, 2023 by the City Manager acting as the Director of Emergency Services. Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 4 (2023)
7. City Council Appointments to External Agencies and Liaison Roles Mayor Lee presented the Council appointments to external agencies and internal liaison roles. Additionally alternates were for key positions were identified. Council agreed to assignments.
Motion to approve the appointments to external agencies, organizations and liaison roles list, Motion passed 5-0.
Moved: Hedges, Seconded: Diaz Nash
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Deputy Mayor Diaz Nash announced she attended a conference by Congresswoman Jackie Spear and said San Mateo is receiving $1.5 million dollars in support of Marina Branch Library in addition to other funds.
ADJOURNMENT –The meeting adjourned at 9:22 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F