CITY OF SAN MATEO
City Council Regular Meeting
January 17, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING IS BEING HELD PURSUANT TO THE GOVERNOR’S EXECUTIVE ORDERS WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT.
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
January 17, 2023
To join via telephone: (408) 638-0968
Webinar ID: 838 4726 2348 Passcode: 552572
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
Deputy Mayor Lisa Diaz Nash will teleconference into this meeting from:
Hyatt Regency Sacramento 1209 L Street Sacramento, CA 95814
CALL TO ORDER
Pledge of Allegiance
Roll Call
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
1. Parks and Recreation Department – Position Reallocation Adopt a Resolution to reallocate an Executive Assistant position to Communications and Public Relations Analyst position in Parks and Recreation.
CEQA: This reclassification is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
2. On-Call Building Support Services – Agreements and Budget Amendment Adopt a Resolution to amend the Community Development Department’s fiscal year 2022-23 operating budget to appropriate $540,000 of committed fund balance from the Construction Services Fund and increase the line item for professional services to a total of $1,000,000; approve on-call professional services agreements with 4Leaf, Inc., CSG Consultants, Inc., Interwest Consulting Group, Inc., True North Compliance Services, Inc. for on- call building support services for terms of approximately 3.5 years, with compensation not to exceed $2,000,000 per agreement; and authorize the Community Development Director to execute the agreements in substantially the form presented.
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CEQA: These agreements and resolution are not projects subject to CEQA, because they are an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
3. On-Call Historic Evaluations for Various Projects – Agreements Approve agreements with Architecture and History, LLC, Architectural Resources Group, and Page & Turnbull for historic resource evaluation and review for terms of approximately 5 years in an amount not to exceed $500,000, and authorize the Community Development Director to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
4. 2022-23 Community Development Block Grant Project – Appropriation and Agreement Adopt a Resolution to authorize the appropriation of funds in the amount of $105,000 from the Community Development Block Grant Fund reserve balance to the Community Development Block Grant Projects budget; award an agreement to Precision Emprise, LLC dba Precision Concrete Cutting for the 2022-23 Community Development Block Grant Project in the amount of $334,171.60; establish a contingency reserve in the amount of $35,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract and within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
5. 2nd and El Camino Parking Garage Elevator Modernization – Contract Award a construction contract to Urban Elevator Service CA, LLC for construction to improve the elevator at the 2nd and El Camino parking garage for $375,390; establish a contingency reserve in the amount of $56,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
6. Delaware Street Relief Sewer – Interagency Amendment Approve Amendment No. 2 to the Service Agreement with the Peninsula Corridor Joint Powers Board for the Delaware Street Relief Sewer project in the amount of $74,017, for a revised total agreement amount of $218,275.96, and authorize the Mayor to execute the amendment in substantially the form presented.
CEQA: The work addressed by this administrative report is being undertaken to support the Clean Water Program.
This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016.
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7. Wastewater Treatment Plant Immediate Action Projects, Package II – Amendments Ratify staff’s execution of Amendment No. 7 to the agreement with Stantec Consulting Services, Inc., to provide professional design services and engineering services during construction for Immediate Action Projects, Package II, extending the term through January 31, 2023; and approve Amendment No. 8, increasing the contract value by $60,000, for a revised total agreement amount not to exceed $1,652,403.46 and extending the term through April 30, 2023; and authorize the Public Works Director to execute the Amendment No. 8 in substantially the form presented and future necessary no-cost time extension amendments.
CEQA: The Council adopted the Final Programmatic EIR for the Clean Water Program on June 6, 2016. In addition, under section 15301 of the CEQA Guidelines, IAP-II is categorically exempt from CEQA review as repairs and maintenance of existing facilities and equipment with negligible or no expansion of existing use.
8. Utility Dump Trucks – Purchase Contract
Adopt a Resolution to approve an alternative purchasing procedure and award a contract to National Auto Fleet Group for the purchase of four (4) new 2024 Ford F650 dump trucks in the amount of $547,503.23; and authorize the Public Works Director to execute the purchase contract in substantially the form presented.
CEQA: The approval of this purchase contract is not a project subject to CEQA because the replacement of the City’s supply of service vehicles is a continuing administrative or maintenance activity. (CEQA Guidelines Section 15378(b)(2).)
9. California State Library Services and Technology Act – Appropriation Adopt a Resolution to approve a supplemental budget appropriation in the amount of $10,000 for a grant awarded by the California State Library to the San Mateo Public Library to support the Sustainability for All project.
CEQA: This activity is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
10. Business Tax Audit and Discovery Services – Agreement Approve an agreement with HdL Software, LLC for business tax discovery and audit services in an amount not to exceed $431,648.69.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
11. Tree Pruning, Maintenance, and Emergency Removal Services Agreement – Amendment Approve Amendment No. 1 to add up to $155,000 to the agreement with Peninsula Tree Care, Inc. for tree pruning, maintenance, and emergency removal services, for a new not to exceed amount of $250,000; and authorize the Director of Parks and Recreation to execute the Amendment No. 1 in substantially the same form presented.
CEQA: The approval of this amendment is categorically exempt from CEQA. CEQA Guidelines §15301 (Existing Facilities), Class 1, Subclass (h) (Maintenance of existing landscaping and native growth); §15304 (Minor Alterations to Land); and §15269 (Emergency Projects).
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12. Boards and Commissions and Council Liaisons List – Add an appointment to the Appointment and Liaison List; Confirm Eligibility List Appointments and Establish Appointment Subcommittees for Commission Recruitments Approve Council Member Hedges as the Council liaison to the Measure S Oversight Committee; appoint Alli Fitzgerald to the Community Relations Commission for a partial term through June 10, 2024 and Pamela Rittelmeyer to the Sustainability and Infrastructure Commission for a partial term through June 10, 2024; and establish the Board and Commission appointment subcommittees with Mayor Lee or her designee with each of the Council liaisons to each commission.
CEQA: This approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
13. Marina Lagoon Fill Pump Overhaul – Change Order
Approve Change Order No. 3 with Koffler Electrical Mechanical Apparatus Repair, Inc. dba KEMAR, to overhaul the Marina Lagoon fill pump for an amount of $38,000, for a revised total not-to-exceed amount of $542,204.36; increase the contingency reserve by $5,000 for a revised total of $51,640; and authorize the Public Works Director to execute the change order in substantially the form presented, as well as execute any additional change orders within the revised reserve amount.
CEQA: This contract change order is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
14. Downtown Parking – Comprehensive Fee Schedule Update Adopt a Resolution to update the Adopted 2022-23 Comprehensive Fee Schedule Downtown Parking Pass Fees and Hourly Parking Fees to Include the Kiku Public Downtown Garage.
CEQA: Adoption of this resolution updating the 2022-23 Comprehensive Fee Schedule hourly and monthly parking rates is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
OLD BUSINESS
15. Confirmation of Actions Under Emergency Proclamation Receive an update on emergency response and confirm directives issued by the City Manager acting as the Director of Emergency Services in response to declared emergency.
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CEQA: This administrative report is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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