City Council Regular Meeting Minutes – 1/17/2023 Page 1 6 1
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
January 17, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Council Members: Hedges, Loraine, and Newsom Deputy Mayor Lisa Diaz Nash will teleconference into this meeting from: Hyatt Regency Sacramento, 1209 L Street, Sacramento, CA 95814
CONSENT CALENDAR
The following items, 1 through 13, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there was one speaker. Lauren Fitzgerald recommended Council appointing her Mom Alli Fitzgerald to the Community Relations Commission and stated she is proud of her. Motion passed 5-0.
Moved: Newson, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
1. Parks and Recreation Department – Position Reallocation Adopt a Resolution to reallocate an Executive Assistant position to Communications and Public Relations Analyst position in Parks and Recreation.
Enactment: Resolution No. 5 (2023)
2. On-Call Building Support Services – Agreements and Budget Amendment Adopt a Resolution to amend the Community Development Department’s fiscal year 2022-23 operating budget to appropriate $540,000 of committed fund balance from the Construction Services Fund and increase the line item for professional services to a total of $1,000,000; approve on-call professional services agreements with 4Leaf, Inc., CSG Consultants, Inc., Interwest Consulting Group, Inc., True North Compliance Services, Inc. for on-call building support services for terms of approximately 3.5 years, with compensation not to exceed $2,000,000 per agreement; and authorize the Community Development Director to execute the agreements in substantially the form presented.
Enactment: Resolution No. 6 (2023)
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3. On-Call Historic Evaluations for Various Projects – Agreements Approve agreements with Architecture and History, LLC, Architectural Resources Group, and Page & Turnbull for historic resource evaluation and review for terms of approximately 5 years in an amount not to exceed $500,000; and authorize the Community Development Director to execute the agreement in substantially the form presented.
4. 2022-23 Community Development Block Grant Project – Appropriation and Agreement Adopt a Resolution to authorize the appropriation of funds in the amount of $105,000 from the Community Development Block Grant Fund reserve balance to the Community Development Block Grant Projects budget; award an agreement to Precision Emprise, LLC dba Precision Concrete Cutting for the 2022-23 Community Development Block Grant Project in the amount of $334,171.60; establish a contingency reserve in the amount of $35,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract and within the contingency amount.
Enactment: Resolution No. 7 (2023)
5. 2nd and El Camino Parking Garage Elevator Modernization – Contract Award a construction contract to Urban Elevator Service CA, LLC for construction to improve the elevator at the 2nd and El Camino parking garage for $375,390; establish a contingency reserve in the amount of $56,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
6. Delaware Street Relief Sewer – Interagency Amendment Approve Amendment No. 2 to the Service Agreement with the Peninsula Corridor Joint Powers Board for the Delaware Street Relief Sewer project in the amount of $74,017, for a revised total agreement amount of $218,275.96, and authorize the Mayor to execute the amendment in substantially the form presented.
7. Wastewater Treatment Plant Immediate Action Projects, Package II – Amendments Ratify staff’s execution of Amendment No. 7 to the agreement with Stantec Consulting Services, Inc., to provide professional design services and engineering services during construction for Immediate Action Projects, Package II, extending the term through January 31, 2023; and approve Amendment No. 8, increasing the contract value by $60,000, for a revised total agreement amount not to exceed $1,652,403.46 and extending the term through April 30, 2023; and authorize the Public Works Director to execute the Amendment No. 8 in substantially the form presented and future necessary no-cost time extension amendments.
8. Utility Dump Trucks – Purchase Contract
Adopt a Resolution to approve an alternative purchasing procedure and award a contract to National Auto Fleet Group for the purchase of four (4) new 2024 Ford F650 dump trucks in the amount of $547,503.23; and authorize the Public Works Director to execute the purchase contract in substantially the form presented.
Enactment: Resolution No. 8 (2023)
9. California State Library Services and Technology Act – Appropriation Adopt a Resolution to approve a supplemental budget appropriation in the amount of $10,000 for a grant awarded by the California State Library to the San Mateo Public Library to support the Sustainability for All project.
Enactment: Resolution No. 9 (2023)
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10. Business Tax Audit and Discovery Services – Agreement Approve an agreement with HdL Software, LLC for business tax discovery and audit services in an amount not to exceed $431,648.69.
11. Tree Pruning, Maintenance, and Emergency Removal Services Agreement – Amendment Approve Amendment No. 1 to add up to $155,000 to the agreement with Peninsula Tree Care, Inc. for tree pruning, maintenance, and emergency removal services, for a new not to exceed amount of $250,000; and authorize the Director of Parks and Recreation to execute the Amendment No. 1 in substantially the same form presented.
12. Boards and Commissions and Council Liaisons List – Add an appointment to the Appointment and Liaison List; Confirm Eligibility List Appointments and Establish Appointment Subcommittees for Commission Recruitments
Approve Council Member Hedges as the Council liaison to the Measure S Oversight Committee; appoint Alli Fitzgerald to the Community Relations Commission for a partial term through June 10, 2024 and Pamela Rittelmeyer to the Sustainability and Infrastructure Commission for a partial term through June 10, 2024; and establish the Board and Commission appointment subcommittees with Mayor Lee or her designee with each of the Council liaisons to each commission.
13. Marina Lagoon Fill Pump Overhaul – Change Order
Approve Change Order No. 3 with Koffler Electrical Mechanical Apparatus Repair, Inc. dba KEMAR, to overhaul the Marina Lagoon fill pump for an amount of $38,000, for a revised total not-to-exceed amount of $542,204.36; increase the contingency reserve by $5,000 for a revised total of $51,640; and authorize the Public Works Director to execute the change order in substantially the form presented, as well as execute any additional change orders within the revised reserve amount.
PUBLIC COMMENT
Public Comment – Zelal Ugur, Porterhouse Restaurant speaking for Mountain Mikes and businesses on B Street, expressed the need to reopen the streets as the lack of foot traffic is impacting businesses.
PUBLIC HEARING
14. Downtown Parking – Comprehensive Fee Schedule Update Sue Ellen Atkinson, Principal Transportation Planner, provided a presentation on an update to the Comprehensive Fee Schedule and explained the need to add Kiku Crossing into Downtown Parking fee program. Council asked questions of staff. There was no public comment.
Motion to Adopt a Resolution to update the Adopted 2022-23 Comprehensive Fee Schedule Downtown Parking Pass Fees and Hourly Parking Fees to Include the Kiku Public Downtown Garage. Motion passed 5-0.
Moved: Diaz Nash, Seconded: Loraine
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 10 (2023)
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OLD BUSINESS
15. Confirmation of Actions Under Emergency Proclamation City Manager Drew Corbett provided a presentation and update on the City’s responses to the declared state of emergency and provided statistics on the city’s responses. Council asked questions and expressed appreciation to staff.
Public Comment – In person (2): Megan Al Jamea believes the Laurel Creek needs to be dredged and asked for this clean-up to be a priority before the next rainfall. Kefin Simpson thought the update was good, but expressed concern if there is a robust water release from the dam or spillway tops what is the comprehensive plan. Remote (2): Mareva Godfrey stated that the lagoon needs improvements because existing conditions and protocols in place do not connect to the current realities. Rick Sakuda stated the lagoon community wishes to be part of the discussion and provide input regarding the lagoon.
Council provided additional comments.
Motion to Receive an update on emergency response and confirm directives issued by the City Manager acting as the Director of Emergency Services in response to declared emergency. Motion passed 5-0.
Moved: Hedges, Seconded: Lee
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council Member Newsom requested to move the meeting on Juneteenth to Tuesday, June 20th – Council by consensus concurred to bring it back to the next agenda. Mayor Lee announced that over 100 community members have donated to help flood victims. She proposed the City could consider matching funds for greater relief; consider a third-party to provide manage the criteria and distribution of the fund. Council by consensus agreed to discuss this at the February 6, 2023 meeting.
ADJOURNMENT –The meeting adjourned at 8:39 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: F17F2254-E3F2-4B5E-B10D-BA4F7392A68F