CITY OF SAN MATEO
City Council Regular Meeting
February 6, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
February 6, 2023
To join via telephone: (408) 638-0968
Webinar ID: 828 4189 3651 Passcode: 006342
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
Council Member Rich Hedges will teleconference into this meeting from:
2405 Kalanianaole Avenue – PH-11 Hilo, Hawaii 96720
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Black History Month – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
2. City Council Meeting Minutes – Approval
Approve the minutes of the City Council special meeting of December 1, 2022; regular meeting of December 5; adjourned regular meeting of December 7; adjourned regular and special meetings of December 12; special and regular meetings of January 3, 2023 and January 17, 2023; and the special meeting of January 24, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
3. City Council 2023 Regular Meeting Calendar Update – Adoption Adopt the updated City Council Regular Meeting Schedule in observance of the federal and state holiday of Juneteenth.
1 of 5
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
4. Peninsula Heights South Phase, 2655 & 2755 Campus Drive – Final Map & Subdivision Improvement Agreement Adopt a Resolution to approve the final map and the subdivision improvement agreement for the Peninsula Heights South Phase subdivision located at 2655 & 2755 Campus Drive and authorize the Public Works Director to sign the agreement in substantially the form presented.
CEQA: This action is not a project subject to CEQA, because approval of the final map and the subdivision improvement agreement is a ministerial act and falls within the scope of the project approvals and CEQA findings previously made by the Planning Commission. The environmental impacts of the proposed public improvements were analyzed in the mitigated negative declaration that was prepared for the Project. (CEQA Guidelines Section 15268)
5. Permanent Local Housing Allocation – Grant Application Adopt a Resolution to re-apply to the State of California for Permanent Local Housing Allocation grant program and amend the 5-year funding plan.
CEQA: This resolution is in accordance with California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4), submitting an application for grant funding is not a project subject to CEQA to the extent that it is a funding activity that does not involve commitment to a particular project that will impact the environment.
However, in accordance with Public Resources Code Section 21065, to the extent that the funds are committed to specific projects, the City’s commitment of those funds is not a project subject to CEQA because the funds will be used to subsidize operational expenses which will not impact the environment.
6. Enterprise Resource Planning Software Licensing, Maintenance and Support Services – Amendment Approve Amendment No. 1 to the agreement with Tyler Technologies, Inc. for Eden financial, human resources, and payroll annual maintenance and support in the amount $112,636.15 for the period covering January 1, 2023 through December 31, 2023, and authorize the Information Technology Director to execute the amendment in substantially the form presented.
CEQA: This amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
7. Minimum Wage Enforcement Services – Agreement
Approve an agreement with City of San Jose's Office of Equality Assurance for Minimum Wage Ordinance Enforcement services in the amount of $30,000 and authorize the City Manager to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
8. Property Tax In-Lieu of Vehicle License Fee Shortfall – Letter of Support Authorize the Mayor to sign a letter of support on behalf of the City Council to State officials requesting their assistance in getting the Property Tax in-lieu of Vehicle License Fee shortfall backfill included in the Governor’s May Revise budget.
2 of 5
CEQA: This administrative action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
9. Councilmember Rich Hedges City Absence – Approval Request Approve a request from Councilmember Rich Hedges to be continuously absent from the city for more than 30 days, during the period February 2, 2023 through March 31, 2023.
CEQA: This request is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
10. Parks and Recreation Bulk Printing and Mailing – Purchase Order Authorization Adopt a Resolution to approve an alternative bidding process, approve a purchase order with Folger Graphics for bulk printing and mailing of the recreation activity guides and summer booklet in the amount of $150,000, with the understanding that approximately $60,000 in expenditures have already been incurred but not paid, and authorize the Director of Parks and Recreation to execute the purchase order in substantially the form presented.
CEQA: This agenda item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
11. Landscape Maintenance Services Agreement – Amendment Approve Amendment No. 1 with Brightview Landscape Services to add up to $25,000 to the agreement for the provision of landscape maintenance services in the downtown area, for a new not to exceed amount of $137,840; and authorize the Director of Parks and Recreation to execute the Amendment and up to three (3) one-year extensions.
CEQA: This amendment is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
12. Official Visit to Sister City Toyonaka, Japan – Approval Receive a formal invite from Mayor Shigeki Osanai of Toyonaka City to travel to Japan to celebrate the 60th Anniversary of the Sister City relationship in October 2023; authorize a written response from Mayor Lee accepting the invitation; and direct the City Clerk to do all things necessary and proper to ascertain Council Member interest in attending and return to Council with a budget appropriation, if needed.
CEQA: The receipt of a formal invitation and approval of a written response is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial
3 of 5
review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
13. 1654 S. Grant St. Unit #2 – Property Owner Appeal of Permanent Relocation Costs Deny the appeal and uphold the notice to the Property Owner requiring reimbursement to the City of San Mateo for permanent relocation benefits provided to the tenants residing at 1654 S. Grant St. Unit #2 due to unlawful substandard living conditions pursuant to San Mateo Municipal Code Chapter 7.50 “Property Owner Obligations with Respect to Tenants Displaced from Unsafe or Substandard Units;” and direct staff to draft a Statement of Decision reflecting the City Council’s determination.
CEQA: This appeal is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NEW BUSINESS
14. 2022-23 Mid-Year Budget Update and Measure CC Options Receive the 2022-23 Mid-Year Budget Update; adopt a resolution to approve supplemental budget appropriations in the amount of $2,488,852 of additional property tax to: 1) increase transfers out from the General Fund by $2,400,000 to the 2% TOT Fund (Fund 56); and 2) to increase the Department of Information Technology operating budget by $88,852 for software subscription fees; and provide direction on Measure CC options.
CEQA: This mid-year budget update is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for
4 of 5
consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
5 of 5