City Council Regular Meeting Minutes – 2/6/2023 Page 1
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 6, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:10 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Loraine and Newsom
Council Member Rich Hedges teleconferenced from: 2405 Kalanianaole Avenue – PH-11 Hilo, Hawaii 96720
CEREMONIAL
1. Black History Month – Proclamation – NAACP requested this item be on the February 21st meeting so they can be present to receive the proclamation
CONSENT CALENDAR
The following items, 2 through 12, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Newson, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
2. City Council Meeting Minutes – Approval
Approve the minutes of the City Council special meeting of December 1, 2022; regular meeting of December 5; adjourned regular meeting of December 7; adjourned regular and special meetings of December 12; special and regular meetings of January 3, 2023 and January 17, 2023; and the special meeting of January 24, 2023.
3. City Council 2023 Regular Meeting Calendar Update – Adoption Adopt the updated City Council Regular Meeting Schedule in observance of the federal and state holiday of Juneteenth.
4. Peninsula Heights South Phase, 2655 & 2755 Campus Drive – Final Map & Subdivision Improvement Agreement
Adopt a Resolution to approve the final map and the subdivision improvement agreement for the Peninsula Heights South Phase subdivision located at 2655 & 2755 Campus Drive and authorize the Public Works Director to sign the agreement in substantially the form presented.
Enactment: Resolution No. 12 (2023)
DocuSign Envelope ID: 2F4F9E28-15E8-40B9-880E-82FAFB07244C City Council Regular Meeting Minutes – 2/6/2023 Page 2
5. Permanent Local Housing Allocation – Grant Application Adopt a Resolution to re-apply to the State of California for Permanent Local Housing Allocation grant program and amend the 5-year funding plan.
Enactment: Resolution No. 13 (2023)
6. Enterprise Resource Planning Software Licensing, Maintenance and Support Services – Amendment Approve Amendment No. 1 to the agreement with Tyler Technologies, Inc. for Eden financial, human resources, and payroll annual maintenance and support in the amount $112,636.15 for the period covering January 1, 2023 through December 31, 2023, and authorize the Information Technology Director to execute the amendment in substantially the form presented.
7. Minimum Wage Enforcement Services – Agreement
Approve an agreement with City of San Jose's Office of Equality Assurance for Minimum Wage Ordinance Enforcement services in the amount of $30,000 and authorize the City Manager to execute the agreement in substantially the form presented.
8. Property Tax In-Lieu of Vehicle License Fee Shortfall – Letter of Support Authorize the Mayor to sign a letter of support on behalf of the City Council to State officials requesting their assistance in getting the Property Tax in-lieu of Vehicle License Fee shortfall backfill included in the Governor’s May Revise budget.
9. Councilmember Rich Hedges City Absence – Approval Request Approve a request from Councilmember Rich Hedges to be continuously absent from the city for more than 30 days, during the period February 2, 2023 through March 31, 2023.
10. Parks and Recreation Bulk Printing and Mailing – Purchase Order Authorization Adopt a Resolution to approve an alternative bidding process, approve a purchase order with Folger Graphics for bulk printing and mailing of the recreation activity guides and summer booklet in the amount of $150,000, with the understanding that approximately $60,000 in expenditures have already been incurred but not paid, and authorize the Director of Parks and Recreation to execute the purchase order in substantially the form presented.
Enactment: Resolution No. 14 (2023)
11. Landscape Maintenance Services Agreement – Amendment Approve Amendment No. 1 with Brightview Landscape Services to add up to $25,000 to the agreement for the provision of landscape maintenance services in the downtown area, for a new not to exceed amount of $137,840; and authorize the Director of Parks and Recreation to execute the Amendment and up to three (3) one-year extensions.
12. Official Visit to Sister City Toyonaka, Japan – Approval Receive a formal invite from Mayor Shigeki Osanai of Toyonaka City to travel to Japan to celebrate the 60th Anniversary of the Sister City relationship in October 2023; authorize a written response from Mayor Lee accepting the invitation; and direct the City Clerk to do all things necessary and proper to ascertain Council Member interest in attending and return to Council with a budget appropriation, if needed.
DocuSign Envelope ID: 2F4F9E28-15E8-40B9-880E-82FAFB07244C City Council Regular Meeting Minutes – 2/6/2023 Page 3
PUBLIC COMMENT
Rick Sakuda requested an update on the investigation into the flood event of December 31st and stated that the lagoon community expects to be involved in the investigation. Lana Levison, BAYCAT, a youth organization focused on climate action, spoke to climate action concerns. Griffin Lee, Mark and Amanda stated their concern with plastic use and disposable food ware waste.
City Manager Corbett responded with information on the flood response. The third party is working on recreating the storm specifically at the lagoon to see the effects on the pumps and then will work further upstream. The work is ongoing.
PUBLIC HEARING
13. 1654 S. Grant St. Unit #2 – Property Owner Appeal of Permanent Relocation Costs Kirstin Aiu, Code Enforcement Officer II, provided a presentation of the situation at 1654 S. Grant and the enforcement actions taken including the relocation of the tenants. The total sum of the permanent relocation costs is $10,594 and reimbursement is needed to the city.
Appellant and property owner Lydia Candila provided testimony.
Council asked questions of staff.
Public Comment – there were no speakers.
Motion to Deny the appeal and uphold the notice to the Property Owner requiring reimbursement to the City of San Mateo for permanent relocation benefits provided to the tenants residing at 1654 S.
Grant St. Unit #2 due to unlawful substandard living conditions pursuant to San Mateo Municipal Code Chapter 7.50 “Property Owner Obligations with Respect to Tenants Displaced from Unsafe or Substandard Units;” and direct staff to draft a Statement of Decision reflecting the City Council’s determination. Motion passed 5-0.
Moved: Hedges, Seconded: Loraine
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
NEW BUSINESS
14. 2022-23 Mid-Year Budget Update and Measure CC Options Finance Director Rich Lee provided a presentation on the mid-year budget including fund review, revenue sources, various tax projections, Vehicle License Fee shortfall, and expenditure trends. Council asked questions of staff and discussed funding commitment on future possible Measure CC funds. Public Comment – there were no speakers.
Motion to Receive the 2022-23 Mid-Year Budget Update; adopt a resolution to approve supplemental budget appropriations in the amount of $2,488,852 of additional property tax to: 1) increase transfers out from the General Fund by $2,400,000 to the 2% TOT Fund (Fund 56); and 2) to increase the Department of Information Technology operating budget by $88,852 for software subscription fees; and provide direction on Measure CC options. Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 15 (2023)
DocuSign Envelope ID: 2F4F9E28-15E8-40B9-880E-82FAFB07244C City Council Regular Meeting Minutes – 2/6/2023 Page 4
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council Member Lorraine inquired if we should have a supervisor Council liaison, as we do have one for our legislators. Consensus was to bring this back as a future item.
ADJOURNMENT –The meeting adjourned at 8:55 p.m. to go back to the special meeting at 9:03 pm.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk
DocuSign Envelope ID: 2F4F9E28-15E8-40B9-880E-82FAFB07244C