City Council Special Meeting Minutes – 2/6/2023 Page 1
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 6, 2023
City Hall Council Chambers 5:30 PM
Special Meeting
CALL TO ORDER at 5:30 p.m.
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Loraine and Newsom
Council Member Rich Hedges teleconferenced from: 2405 Kalanianaole Avenue – PH-11 Hilo, Hawaii 96720
CLOSED SESSION
The following item was pulled off the agenda at staff’s request – no action was taken:
1. Conference with Legal Counsel – Existing Litigation, Worker’s Compensation (Paragraph (1) of subdivision (d) of Government Code Section 54956.9
STUDY SESSION
2. Pavement Management and Smooth Streets Program – Informational Update Stephanie Gindlesperger, P.E., Public Works Senior Engineer, provided a presentation on the City’s pavement assets, an overview of the condition index, and the history of the pavement management improvement program.
She sought direction on a 15-year funding strategy. Council asked questions of staff. Azalea Mitch, Public Works Director; and Rich Lee, Finance Director, and staff responded to Council questions.
Public Comment – Mark Eliot stated it is premature to make decisions before a planning session decision; Rick Sakuda asked that staff develop options to get sidewalks repaired for tree root incursion; Michael Groves questioned whether dollar amounts are at present value or adjusted for future inflation; Yiming Luo would like Council to rethink purpose of the funding and reallocate toward Bike Master Plan; and Sean Lacson requested Council vote to use funding for better pedestrian and cycling in the city.
Council asked additional questions, discussion ensued and comments provided requesting additional information in context to other programs. MDrew Corbett, City Manager, advised that based on feedback received, based on budget and 5-year capital improvement program; if that is the desire of Council, this is one step in a larger process of allocating a significant amount of money. Bring these choices back with a little greater context as we talk about the Capital Investment Program budget for further review.
3. City Manager Recruitment
Teresa Abrahamsohn, Director of Human Resources, provided a presentation on recruitment options for hiring the City Manager. Council asked questions of staff.
DocuSign Envelope ID: 2F4F9E28-15E8-40B9-880E-82FAFB07244C City Council Special Meeting Minutes – 2/6/2023 Page 2
Public Comment - Danielle requested citizen representation on recruitment committee; Michael Groves inquired about recruitment cost; Rick Sakuda provided history that past City Manager recruitments there were members of the public on the interview panel.
Abrahamsohn responded to questions and clarified that the city would receive a discount on the next recruitment if the selected individual does not complete a full year. She discussed the options to do a community survey and community outreach meeting.
Further discussion ensued and consensus was given get community input as part of the process but the public would not sit on the interview panel, utilize the services of an executive recruiter and form a City Council subcommittee comprised of Mayor Amourence Lee and Council Member Rich Hedges.
4. Consideration of Winter Storm Damage Relief Fund
Drew Corbett, City Manager, provided a presentation regarding the administration of the Go Fund Me flood relief fund noting that staff is seeking direction on utilizing a third-party administrator, amount of potential City contribution, and the eligibility and criteria for relief funding. Council asked questions of staff.
Public Comment – Michael Groves questioned about if people who live in a flood zone chose not to purchase flood insurance should we use taxpayers’ money to pay them; Owen Day supports utilizing full $150k and creating a 4th tier to support ALL flood victims.
Due to the time constraints with the next meeting, it was noted that further discussion would continue at the end of the Regular Meeting.
The meeting adjourned at 7:03 p.m. to convene the Regular Meeting.
This special meeting reconvened at 9:03 pm to further discuss the storm damage relief fund. Council questions and discussion ensued. The City Manager will return with a formal proposal.
ADJOURNMENT –The meeting adjourned at 9:37 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: 2F4F9E28-15E8-40B9-880E-82FAFB07244C