CITY OF SAN MATEO
City Council Regular Meeting
February 21, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
February 21, 2023
To join via telephone: (408) 638-0968
Webinar ID: 871 8152 0354 Passcode: 838730
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
Council Member Rich Hedges will teleconference into this meeting from:
2405 Kalanianaole Avenue – PH-11 Hilo, Hawaii 96720
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Black History Month – Proclamation
2. HIP Housing (Human Investment Project, Inc.) – Calendar Presentation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council special and regular meeting of February 6, 2023 and special meeting of February 11, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
4. Fiesta Meadows Park Restroom Remodel – Contract
Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Newton Construction & Management, Inc. to remodel the public restrooms at Fiesta Meadows Park in the amount of $198,780.47; establish a contingency reserve in the amount of $30,000; and authorize the Public Works Director
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to execute the contract in substantially the form presented and issue change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
5. Poplar at Golf Course Trash Capture Project – Agreement Approve an agreement with GSW Construction, Inc. for the Poplar at Golf Course Trash Capture Project in the amount of $519,938; establish a contingency reserve in the amount of $52,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the amount of the contingency reserve.
CEQA: On March 21, 2022, the City Council adopted a mitigated negative declaration finding that the Project will not result in a significant effect on the environment. (CEQA Guidelines Section 15074.)
6. US 101/State Route 92 Interchange and Multimodal Improvements Project – Letter of Support Authorize the Mayor to sign a letter of support on behalf of the City of San Mateo to Secretary of Transportation Pete Buttigieg for the San Mateo County Transportation Authority's requests for grant funding.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
7. General Plan Update – Supplemental Budget Appropriation and Contract Amendment Adopt a Resolution to appropriate $79,340 from the Advance Planning Fund to the General Plan Update project; approve Amendment No. 4 to the agreement with PlaceWorks Inc. for the General Plan Update to modify the scope of work and increase the contract amount by $79,340 for a total not to exceed of $2,617,410 for the purpose of completing a Climate Action Plan Technical Update for General Plan consistency; and authorize the City Manager to execute the amendment in substantially the form presented.
CEQA: This amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
8. 360 1st Avenue – Second Lease Amendment
Approve the second amendment for the lease at 360 1st Avenue in the Main Street Garage with A+ Mailboxes & More to allow additional rent concessions due to water damage and authorize the City Manager to execute the amendment in substantially the form presented.
CEQA: This amendment is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
9. Borel Park – Deed Restriction
Adopt a Resolution to approve and authorize recordation of a deed restriction, satisfying the Land Water Conservation Fund grant application requirements enabling the City to receive $673,000 towards reimbursement for construction costs for the creation of Borel Park, and authorize the Mayor to sign the deed restriction in substantially the form presented.
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CEQA: This deed restriction is not a project subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).))
10. Personal Computer Replacements – Purchase
Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Purchasing Agreement with Lenovo Inc. for the purchase of personal computers in an amount not-to-exceed $231,632.78; establish a contingency reserve in the amount of $34,744.92, for a total amount of $266,377.70; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.
CEQA: This Council action is exempt from CEQA, because it can be seen with certainty that there is no possibility the purchase of personal replacement computers may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
11. Fiscal Year 2021-22 Single Audit – Acceptance
Accept the Single Audit for the fiscal year ended June 30, 2022.
CEQA: This single audit report is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
12. 1654 S. Grant St. Unit #2 – Property Owner Appeal of Permanent Relocation Benefits Adopt a Statement of Decision denying the appeal and upholding the notice to reimburse the City for permanent relocation benefits to a tenant who resides at 1654 S. Grant Street, Unit #2.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
13. Youth Commissioners to the Park and Recreation Commission – Ordinance Introduction Introduce an ordinance to amend San Mateo Municipal Code Chapter 2.27 “Park and Recreation Commission” to provide for Council appointment of two non-voting youth advisory members.
CEQA: This ordinance introduction is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
14. Winter Storm Flood Relief Fund – Appropriation and Agreement Adopt a Resolution to appropriate $150,000 from the General Fund's unassigned fund balance to the City Manager's Office operating budget to fund the City's contribution to a winter storm flood disaster relief fund; to authorize the waiver of related permitting fees; and authorize the City Manager to enter into an agreement with Samaritan House to review relief request applications and distribute funding in substantially the form presented.
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CEQA: This resolution and agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NEW BUSINESS
15. City Manager, City Attorney, Department Head and Deputy Director Compensation Plan – Amendment Adopt a Resolution to amend the Compensation Plan to include salary increases for department heads and deputy directors and add the Executive Leave benefit to accrue forty-eight (48) hours per year of executive leave for department heads, effective March 5, 2023.
CEQA: This action is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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