City Council Regular Meeting Minutes – 2/21/2023 Page 1
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www. cityofsanmateo. org
February 21, 2023
City Hall Council Chambers 7: 00 PM
Regular Meeting
CALL TO ORDER at 7: 00 p. m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Loraine and Newsom Council Member Rich Hedges teleconferenced from: 2405 Kalanianaole Avenue – PH- 11 Hilo, Hawaii 96720
CEREMONIAL
1. Black History Month – Proclamation – Rev. Lorrie Carter Owens, President, NAACP San Mateo Branch # 1068, received the proclamation.
2. HIP Housing ( Human Investment Project, Inc.) – Calendar Presentation – HIP Housing outlined the annual calendar program, and recognized Eberson as a youth student artist from San Mateo.
CONSENT CALENDAR
The following items, 3 through 5 and 7 through 12, were considered to be routine by the City Council. Item 6 was removed to be considered separately. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5- 0.
Moved: Hedges, Seconded: Diaz Nash
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council special and regular meeting of February 6, 2023 and special meeting of February 11, 2023.
4. Fiesta Meadows Park Restroom Remodel – Contract
Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Newton Construction & Management, Inc. to remodel the public restrooms at Fiesta Meadows Park in the amount of $ 198, 780. 47; establish a contingency reserve in the amount of $ 30, 000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 16 ( 2023)
DocuSign Envelope ID: 7BF997C1- FADB- 4E0B- AF72- 85CB132F95CC City Council Regular Meeting Minutes – 2/21/2023 Page 2
5. Poplar at Golf Course Trash Capture Project – Agreement Approve an agreement with GSW Construction, Inc. for the Poplar at Golf Course Trash Capture Project in the amount of $ 519, 938; establish a contingency reserve in the amount of $ 52, 000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the amount of the contingency reserve.
7. General Plan Update – Supplemental Budget Appropriation and Contract Amendment Adopt a Resolution to appropriate $ 79, 340 from the Advance Planning Fund to the General Plan Update project; approve Amendment No. 4 to the agreement with PlaceWorks Inc. for the General Plan Update to modify the scope of work and increase the contract amount by $ 79, 340 for a total not to exceed of 2, 617, 410 for the purpose of completing a Climate Action Plan Technical Update for General Plan consistency; and authorize the City Manager to execute the amendment in substantially the form presented.
Enactment: Resolution No. 17 ( 2023)
8. 360 1st Avenue – Second Lease Amendment
Approve the second amendment for the lease at 360 1st Avenue in the Main Street Garage with A+ Mailboxes & More to allow additional rent concessions due to water damage and authorize the City Manager to execute the amendment in substantially the form presented.
9. Borel Park – Deed Restriction
Adopt a Resolution to approve and authorize recordation of a deed restriction, satisfying the Land Water Conservation Fund grant application requirements enabling the City to receive $ 673, 000 towards reimbursement for construction costs for the creation of Borel Park, and authorize the Mayor to sign the deed restriction in substantially the form presented.
Enactment: Resolution No. 18 ( 2023)
10. Personal Computer Replacements – Purchase
Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Purchasing Agreement with Lenovo Inc. for the purchase of personal computers in an amount not- to- exceed 231, 632. 78; establish a contingency reserve in the amount of $ 34, 744. 92, for a total amount of 266, 377. 70; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.
Enactment: Resolution No. 19 ( 2023)
11. Fiscal Year 2021- 22 Single Audit – Acceptance
Accept the Single Audit for the fiscal year ended June 30, 2022.
12. 1654 S. Grant St. Unit # 2 – Property Owner Appeal of Permanent Relocation Benefits Adopt a Statement of Decision denying the appeal and upholding the notice to reimburse the City for permanent relocation benefits to a tenant who resides at 1654 S. Grant Street, Unit # 2.
DocuSign Envelope ID: 7BF997C1- FADB- 4E0B- AF72- 85CB132F95CC City Council Regular Meeting Minutes – 2/21/2023 Page 3
END OF CONSENT CALENDAR
REMOVED FROM CONSENT CALENDAR
6. US 101/ State Route 92 Interchange and Multimodal Improvements Project – Letter of Support Council Member Hedges pulled this item for a public highlighting of the project. Public Works Director Mitch provided highlights.
Motion to Authorize the Mayor to sign a letter of support on behalf of the City of San Mateo to Secretary of Transportation Pete Buttigieg for the San Mateo County Transportation Authority' s requests for grant funding. Motion passed 5- 0.
Moved: Hedges, Seconded: Lee
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
PUBLIC COMMENT
Henry Jason, Jr. stated concern with building code updates needed for earthquake concerns.
OLD BUSINESS
13. Youth Commissioners to the Park and Recreation Commission – Ordinance Introduction Martin McTaggart, Deputy City Clerk, provided a presentation on the Council priorities request for two non- voting youth seats on the Park and Recreation Commission. He outlined the code changes and requirements of at least 13 years old and no more than 17 years old at time of appointment. Must have parental or guardian consent. Council asked questions of staff.
Public Comment – Owen Day is in favor of uplifting the voices of young people in support. Isabelle Escobar, college student, requested more youth voices on other Boards and Commissions.
Motion to Introduce an ordinance to amend San Mateo Municipal Code Chapter 2. 27 “ Park and Recreation Commission” to provide for Council appointment of two non- voting youth advisory members. Motion passed 5- 0.
Moved: Lee, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
14 Winter Storm Flood Relief Fund – Appropriation and Agreement Drew Corbett, City Manager, provided a presentation outlining actions taken in response to Council direction from the February 6, 2023 Council meeting to include $ 150, 000 contribution, administration of the fund by Samaritan House, and up to $ 5, 000 of relief funds available per household/ business. He described the proposed tier program including waiver of permit fees in certain situations. Council asked questions of staff.
Public Comment – there were no speakers.
Motion to Adopt a Resolution to appropriate $ 150, 000 from the General Fund' s unassigned fund balance to the City Manager' s Office operating budget to fund the City' s contribution to a winter storm flood disaster relief fund; to authorize the waiver of related permitting fees; and authorize the City DocuSign Envelope ID: 7BF997C1- FADB- 4E0B- AF72- 85CB132F95CC City Council Regular Meeting Minutes – 2/21/2023 Page 4 Manager to amend as necessary and enter into an agreement with Samaritan House to review relief request applications and distribute funding in substantially the form presented.
Moved: Lee, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 20 ( 2023)
NEW BUSINESS
15. City Manager, City Attorney, Department Head and Deputy Director Compensation Plan – Amendment Mayor Lee provided a brief presentation stating that as required by California Government Code Section 54953( c)( 3), the following is a summary of the recommended final action on changes to the salaries, salary schedules, and fringe benefit compensation for the City’ s department heads and deputy directors effective March 5, 2023. The salary ranges for Department Head and Deputy Director classifications shall be increased by four percent. Department Head classifications and the City Attorney shall accrue 48 hours per year of executive leave.
There were no questions by Council.
Public Comment - Danielle Cwirko- Godycki expressed that no Department Heads should receive a salary increase.
City Manager Corbett and Human Resources Director Abrahamsohn responded.
Motion to Adopt a Resolution to amend the Compensation Plan to include salary increases for department heads and deputy directors and add the Executive Leave benefit to accrue forty- eight ( 48) hours per year of executive leave for department heads, effective March 5, 2023. Motion passed 5- 0.
Moved: Loraine, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 21 ( 2023)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. City Manager Corbett informed of recent storm matters and how the City responded. Fire Chief Kent Thrasher also expressed on the Fire Departments responses. Council Member Loraine gave his updates, highlights, and his appointment to C/ CAG. Mayor Lee wanted a tally among the Council Members of who was interested in attending the NAACP Gala on 3/ 12/ 23 and suggested the City of San Mateo take out a one- page ad in the program for $ 300 – majority supported this.
ADJOURNMENT – The meeting adjourned at 8: 22 p. m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Martin McTaggart, Deputy City Clerk DocuSign Envelope ID: 7BF997C1- FADB- 4E0B- AF72- 85CB132F95CC