CITY OF SAN MATEO
City Council Regular Meeting
March 6, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
March 6, 2023
To join via telephone: (408) 638-0968
Webinar ID: 858 6440 1233 Passcode: 991086
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
Council Member Lisa Diaz Nash will teleconference into this meeting from:
364-1, Naoshima, Kagawa District, Kagawa 761-3110, Japan
CALL TO ORDER
Pledge of Allegiance
Roll Call
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
1. City Council Meeting Minutes - Approval
Approve the minutes of the City Council special and regular meetings of February 21, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
2. Youth Commissioners to the Park and Recreation Commission – Ordinance Adoption Adopt an Ordinance to amend San Mateo Municipal Code Chapter 2.27 “Park and Recreation Commission” to provide for Council appointment of two non-voting youth advisory members.
CEQA: This ordinance adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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3. Peninsula Clean Energy Public EV Fleets Program – Customer Participation Agreement Approve a Customer Participation Agreement with Peninsula Clean Energy (PCE) for participation in PCE’s Public Electric Vehicle Fleets Program at no cost to the City and authorize the Public Works Director to enter into the agreement.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
4. Stormwater Funding Analysis – Agreement
Approve an agreement with SCI Consulting Group for professional services for Stormwater Funding Analysis in an amount not to exceed $205,949; establish a contingency reserve in the amount of $20,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: This Stormwater Funding Analysis project is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
5. Collaborative Solutions, LLC, Workday Lean-On Services Support – Budget Appropriation and Statement of Work Approval
Adopt a Resolution to approve a supplemental budget appropriation of unassigned fund balance in the General Fund of $112,650 to increase the Finance Department’s 2022-23 operating budget, and to approve the Statement of Work for the Master Services Agreement with Collaborative Solutions, LLC for Workday Lean-On Services Support in the amount of $112,650, for a new agreement total of $2,979,545. Approval of the Statement of Work and a separate agenda item with Collaborative Solutions, LLC will result in a new agreement total of $3,381,765.
CEQA: Approval of the Statement of Work for Workday Lean-On Services Support and adoption of a resolution increasing the Finance Department’s 2022-23 operating budget is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
6. Collaborative Solutions, LLC Enterprise Planning System Implementation Services – Supplemental Budget Appropriation and Change Order
Adopt a Resolution to approve a supplemental budget appropriation of $325,852 of unassigned fund balance from the Equipment Replacement Fund, $59,517 of unassigned fund balance from the Sewer Fund, and $16,851 of unassigned fund balance from the Construction Services Fund to increase the budget for the Enterprise Resource Planning Software Project, and to approve Change Order No. 4 to the master services agreement with Collaborative Solutions, LLC for enterprise resource planning system implementation services in the amount of $402,220, for a new agreement total of $3,269,115. Approval of Change Order No. 4 and a separate agenda item with Collaborative Solutions, LLC will result in a new agreement total of $3,381,765.
CEQA: This change order is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
7. E-Verify for Web Services Employers – Memorandum of Understanding Approve the Department of Homeland Security‘s E-Verify Memorandum of Understanding for Web Services Employers, and authorize the Human Resources Director to execute the agreement in substantially the form
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presented.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
8. Police Department Serological Expenses for Forensic DNA Testing of Evidence – Change Order Approve a change order to the San Mateo Police Department’s purchase order with Serological Research Institute for an additional $20,900 to cover the estimated remaining cost of service through June 2023 for forensic DNA testing of evidence for investigation purposes, bringing the total amount authorized for fiscal year 2022-23 to $110,900.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
9. Congressionally Directed Spending Request For 19th Avenue/Fashion Island Boulevard Class IV Bikeway Project – Letters of Support
Authorize the Mayor to sign letters of support on behalf of the City of San Mateo to Senator Dianne Feinstein, Senator Alex Padilla, and Representative Kevin Mullin for the San Mateo County Transportation Authority's request for congressionally directed spending for the 19th Avenue/Fashion Island Boulevard Class IV Bikeway Project.
CEQA: Authorizing these letters of support is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
10. Congressionally Directed Spending Projects/Community Funded Projects – Letters of Support Authorize letters of support signed by Mayor Lee to be submitted to Senator Feinstein, Senator Padilla, and Representative Mullin for Congressionally Directed Spending/Community Funded projects in San Mateo.
CEQA: This administrative action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
11. General Plan Update – Land Use Heights and Densities and Measure Y Provide direction on: 1) The densities and heights that should be incorporated into the General Plan Update’s Land Use Element; 2) How Measure Y should be incorporated into the General Plan Update; and 3) Additional land use and housing policy revisions that should be incorporated into the General Plan Update.
CEQA: This study session is not a project subject to CEQA because it can be seen with certainty that this activity will not cause a physical change in the environment.
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REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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