CITY OF SAN MATEO
City Council Regular Meeting
April 3, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
April 3, 2023
To join via telephone: (408) 638-0968
Webinar ID: 851 1357 3189 Passcode: 798036
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
1. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of March 20, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
2. City Council 2023 Regular Meeting Calendar Update – Adoption Adopt the updated City Council regular meeting schedule to cancel the regular City Council meeting scheduled for October 2, 2023.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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3. 4th and 5th Avenue Railroad Grade Crossings Projects – Construction Contract Approve a construction contract with Redgwick Construction Company for the 4th and 5th Avenue Railroad Crossing Section 130 Improvements Projects in the amount of $637,848; establish a contingency reserve in the amount of $64,000; and authorize the Public Works Director to execute the construction contract in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.
CEQA: This Project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
4. Wastewater Treatment Plant On-Call Rehabilitation and Replacement Services – Contract Award a contract to Monterey Mechanical Co. for wastewater treatment plant on-call rehabilitation and replacement services in an amount not to exceed $300,000; and authorize the Public Works Director to execute the contract in substantially the form presented, issue project-specific task orders under the contract, and execute no-cost time extension amendments to the contract if budget remains at the end of the original or extended terms.
CEQA: This contract is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of former of existing use. (CEQA Guidelines Section 15301.)
5. US-101 Express Lanes – License Agreement
Approve a license agreement with San Mateo County Express Lanes Joint Powers Authority for US-101 Express Lane Project for the construction, maintenance, and operation of tolling equipment within the public right-of- way; and authorize the Public Works Director to execute the agreement in substantially the form presented.
CEQA: This license agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
6. Underground Flow Equalization System Temporary Construction Access – Amendment Approve an amendment to the agreement with the County of San Mateo for the Acquisition and Conveyance of Property Rights in Support of City of San Mateo’s Underground Flow Equalization System Project in the amount of $328,760 in order to complete construction of the project at the San Mateo County Event Center; and authorize the City Manager to execute the amendment in substantially the form presented.
CEQA: The work addressed by this agenda report is being undertaken to support the Clean Water Program. This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016.
7. Police Dispatcher Lateral Hiring Recruitment Incentive Program – Authorization Adopt a Resolution to authorize the provision of a police dispatcher lateral hiring recruitment incentive program to include a $15,000 recruitment incentive for up to five (5) highly qualified and experienced lateral dispatchers, in a cumulative amount not to exceed $75,000; 40 hours of vacation time upon completion of training; and a
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$3,000 incentive for per diem dispatchers who work a minimum of 500 hours in two years.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
8. Winter Storms – Designation of Authority for Expense Reimbursement for Public Assistance Cost Recovery Adopt a Resolution to designate the City Manager, Finance Director, and Assistant City Manager as agents of the City of San Mateo for the purposes of obtaining federal and/or state financial assistance for expenses incurred during the winter storm events.
CEQA: This designation of agents is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
9. 365 2nd Avenue – Lease Amendment
Approve the 3rd amendment to the lease between the City and Waynee May Yeung and Ying Kit Yeung, members of Sweet Cheeks Puffs, LLC, DBA Beard Papa’s, for the City owned property at 365 2nd Avenue to assign the lease to Genius Learning, LLC and Dennis Tong, authorize an increased security deposit amount of $1,949.56, and authorize the City Manager to execute the amendment in substantially the form presented.
CEQA: This lease amendment is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
10. Police Department - Job Specification Updates
Adopt a Resolution to approve the revisions to the job specifications for the classifications of Police Officer Trainee, Police Officer, Police Sergeant, Police Lieutenant, and Police Captain to reflect the changes in California state law and elevated standards for the San Mateo Police Department.
CEQA: These job specification revisions are exempt from CEQA review because it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
11. Cannon Design Group for On-Call Design Review Services – Agreement Approve an agreement with Cannon Design Group for architectural design review and other related services in an amount not to exceed $500,000, and authorize the Community Development Director to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
12. California Automated Permit Processing (CalAPP) Program – Grant Acceptance Adopt a Resolution to accept a grant of $80,000 from the California Energy Commission Grant Program for the implementation of expedited review and automated permit processing for eligible solar energy system permits; and authorize the City Manager to execute all required documents in substantially the form presented.
CEQA: Acceptance of the grant and implementation of the CalAPP program is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes
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in the environment. (CEQA Guidelines Section 15378(b)(5).)
13. Purchase First Time Homebuyer Unit – Supplemental Budget Appropriation Adopt a Resolution to approve an appropriation of up to $368,400 of restricted fund balance from the City Housing Fund for the purchase, closing costs, minor home repairs and a subordinate loan for a First Time Homebuyer unit located at 211 S. Fremont Street, #406 with a net-zero impact to the General Fund and authorize the City Manager to execute all documents required to effectuate the transaction.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
14. Fiscal Year 2022-23 Community Development Block Grant – Appropriation Adopt a Resolution to appropriate $244,692.30 of restricted fund balance from the Community Development Block Grant Fund to the fiscal year 2022-23 Community Development Block Grant operating expenditures for a total budget of $502,076.30.
CEQA: This budget appropriation is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
15. Leaf Blower Regulations
Receive a report and presentation on leaf blower regulations and provide feedback and guidance on potential leaf blower policy approaches.
CEQA: This informational report is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
16. General Plan Update – Review Council Direction on Land Use Heights and Densities and Measure Y Provide direction on the base densities and height limits that should be incorporated into the General Plan Update’s Land Use Element, and provide direction on how Measure Y should be incorporated into the General Plan Update.
CEQA: This study session, which is not a project subject to CEQA because it can be seen with certainty that this activity will not cause a physical change in the environment (Public Resources Code 21065).
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
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AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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