Agenda, regular meeting — San Mateo City Council, April 17, 2023

CITY OF SAN MATEO
City Council Regular Meeting
April 17, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.

AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here:

April 17, 2023 Zoom Meeting
To join via telephone: (408) 638-0968
Webinar ID: 879 0168 3280 Passcode: 385388
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

CALL TO ORDER
Pledge of Allegiance
Roll Call

CEREMONIAL

1. Fair Housing Month – Proclamation

2. City of San Mateo – Volunteer Recognition

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

3. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of April 3, 2023.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

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4. Measure S Oversight Committee Appointment Subcommittee – Appointment Recommendation Appoint to the Measure S Oversight Committee: William Yang and Karen Moen for a partial term from April 17, 2023 through June 10, 2026; Sandy Shepler for a partial term from April 17, 2023 through June 10, 2024; and Nick Atkeson for a full term commencing on June 10, 2023.

CEQA: This appointment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

5. Senior Citizens Appointment Subcommittee – Appointment Recommendation Appoint Thomas Lease to the Senior Citizens Commission for a partial term from April 17, 2023 through June 10, 2025.

6. Library Board Appointment Subcommittee – Appointment Recommendation Appoint to the Library Board: Wendy McCall for a partial term from April 17, 2023 through June 10, 2024; Sheila Canzian for a partial term from April 17, 2023 through June 10, 2025; Richard Wysong for a full term beginning June 10, 2023. Place Meredith Nassihi and Marni Gerber on the eligibility list for one year, should another vacancy on the Library Board occur.

7. City Council Priority List – Adoption
Adopt the City Council Priority List for fiscal year 2023-24.

CEQA: This City Council Priority List is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

8. San Mateo County Exposition and Fair Association and the San Mateo Consolidated Fire Department – Memorandum of Understanding and Agreement
Approve an amendment to the Memorandum of Understanding with the San Mateo County Exposition and Fair Association and the San Mateo Consolidated Fire Department related to payment for services provided by the City of San Mateo and the San Mateo Consolidated Fire Department; and approve an agreement with the San Mateo County Exposition and Fair Association related to San Mateo Police Department-specific services; and authorize the City Manager to execute the agreements in substantially the form presented.

CEQA: This administrative action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

9. Planet Equity Group, LLC Professional Finance and Human Resources Services – Amendment Approve Amendment No. 1 to the agreement with Planet Equity Group, LLC approving an assignment of the agreement from Planet Equity Group, LLC to Planet Professional, LLC for professional finance and human

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resources services; approve an increase of the budget for the agreement in the amount of $67,500.01 for a new agreement total of $167,500; and authorize the Finance Director to execute the amendment in substantially the form presented.

CEQA: This agreement amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

10. Annual Investment Policy – Approval
Adopt a Resolution to approve the City of San Mateo 2023 Investment Policy.

CEQA: This investment policy is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

11. Department of Information Technology – Classification Updates Adopt a Resolution to approve: 1) the new classification of Customer Service Manager; 2) the job specification and salary range for the classification of Customer Service Manager; 3) the reclassification of the incumbent in the Technical Support Supervisor position to a Customer Service Manager; and 4) the elimination of the Technical Support Supervisor classification.

CEQA: These classification updates are exempt from CEQA review because it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

12. Tree Pruning, Maintenance, and Emergency Removal Services Agreement – Amendment Approve Amendment No. 2 to the agreement with Peninsula Tree Care, Inc. for tree pruning, maintenance, and emergency removal services for an additional $100,000 for a new total agreement amount not to exceed amount of $350,000; and authorize the Director of Parks and Recreation to execute the amendment in substantially the form presented.

CEQA: The approval of this amendment is categorically exempt from CEQA under CEQA Guidelines §15301 (Existing Facilities), Class 1, Subclass (h) (Maintenance of existing landscaping and native growth); §15304 (Minor Alterations to Land); and §15269 (Emergency Projects).

13. California Board of State and Community Corrections Officer Wellness and Mental Health Program – Grant Appropriation
Adopt a Resolution to accept and appropriate $75,122.84 received from the California Board of State and Community Corrections Officer Wellness and Mental Health Program to the Police Grant Fund Budget for fiscal year 2022-23; and authorize the Chief of Police to expend the funds.

CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

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14. AB 481 Annual Military Equipment Report – Approval
Approve the Annual Military Equipment Report per California Assembly Bill No. 481.

15. School Crossing Guards 2023-24 – Agreement
Approve an agreement with the San Mateo-Foster City School District for school crossing guards in the amount of $78,000 and authorize the Chief of Police to execute the agreement in substantially the form presented.

16. Police Duty Weapon Replacement – Agreements
Adopt a Resolution to approve an alternative purchasing procedure and to approve agreements with LC Action Police Supply for $110,092.18 and Stacatto 2011 for $115,201.61 for the procurement of replacement duty weapons for the San Mateo Police Department in an amount totaling $225,293.79; and authorize the Chief of Police to execute the agreements in substantially the form presented. CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

17. County of San Mateo Human Services Agency – Access and Use Agreement Approve an agreement with the County of San Mateo’s Human Services Agency to allow two licenses to use the Clarity Human Services system network, a Homeless Management Information System, by the Police Department’s Homeless Outreach Team workers, and authorize the Chief of Police to execute the agreement in substantially the form presented.

18. City of Foster City Usage of Police Firing Range Facilities – Agreement Approve an agreement with the City of Foster City for use of the San Mateo Police Department firing range for an hourly rate of $65 with a term through June 30, 2026, and authorize the Chief of Police to execute the agreement in substantially the form presented.

19. City of San Bruno Usage of Police Firing Range Facilities – Agreement Approve an agreement with the City of San Bruno for use of the San Mateo Police Department firing range for an hourly rate of $65 with a term through June 30, 2026, and authorize the Chief of Police to execute the agreement in substantially the form presented.

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20. Kingridge Sewer Line Improvement Mitigation Site Project – Amendment Approve an amendment to the agreement with H.T. Harvey and Associates for environmental engineering services for the Kingridge Sanitary Sewer Line Improvement Mitigation Site project at Laurelwood Park in an amount not to exceed $24,229, for a total agreement amount of $110,174; and authorize the Public Works Director to execute the amendment in substantially the form presented.

21. Coyote Point and Poplar Pump Stations Design Services – Amendment Approve Amendment No. 5 to the agreement with Schaaf & Wheeler for additional scope and services for the Coyote Point and Poplar Avenue Pump Stations project in an amount not to exceed $89,500 for a total agreement amount of $1,407,580; and authorize the Public Works Director to execute the amendment in substantially the form presented.

CEQA: Under section 15074 of the CEQA Guidelines, the City adopted a negative declaration for this project on October 19, 2015.

22. Downtown Parking Equipment Network Hosting and Materials – Amendment Approve Amendment No. 1 for professional services with IPS Group, Inc. to provide parking equipment network hosting and materials, increase the agreement amount by $100,000 for a revised agreement total of $400,000, and authorize the Public Works Director to execute the amendment in substantially the form presented.

CEQA: This contract amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

23. Multihog Compact Multi-Purpose Sweeper – Purchase Contract Adopt a Resolution to approve an alternative purchasing procedure; and to approve a purchase contract with Municipal Maintenance Equipment, Inc. for the purchase of one (1) new Multihog CV 350 Compact Multi- Purpose Sweeper in the amount of $173,912.04; establish a contingency reserve in the amount of $35,000; and authorize the Public Works Director to execute the purchase contract in substantially the form presented.

CEQA: This purchase is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

24. Assembly Bill 838 California Water Affordability and Infrastructure Transparency Act of 2023 - Letter of Support Authorize the Mayor to send a letter of support from City Council regarding Assembly Bill 838 - California Water Affordability and Infrastructure Transparency Act of 2023.

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

OLD BUSINESS

25. Adopted 2023-2031 Housing Element Study Session

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Provide direction on how staff should respond to the California Department of Housing and Community Development’s (HCD’s) second comment letter dated March 27, 2023 on the City’s Adopted Housing Element.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:

Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

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For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER:

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PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.

During the meeting
By Zoom:

Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.

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Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

In Person:

At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.

ACCESSIBILITY:

In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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San Mateo City CouncilApril 17, 2023

San Mateo City Council
April 17, 2023