CITY OF SAN MATEO
City Council Regular Meeting
May 1, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
May 1, 2023
To join via telephone: (408) 638-0968
Webinar ID: 898 9636 6340 Passcode: 347270
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. San Mateo High Schools 4.0 Grade Point Average Graduate Recognition
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
2. City Council Meeting Minutes - Approval
Approve the minutes of the City Council special and regular meetings of April 17, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
3. Boards and Commissions - Confirm Reappointments and Establish Annual Appointment Subcommittees Make appointments as follows, all through June 10, 2027: Lindsey Held to a first full term on Park and Recreation; Margaret Williams to a second full term on the Planning Commission; and Kimi Narita to a full first term on the Sustainability & Infrastructure Commission. Establish Appointment Subcommittees with Mayor Lee and the Commission Liaison to interview for vacancies on Park & Recreation, Personnel Board, and Senior Citizens Commission.
CEQA: This reappointments and appointment subcommittee selection is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the
1 of 466
environment. (CEQA Guidelines Section 15378(b)(5).)
4. Complete Streets North Central – Appropriation and Agreement Adopt a Resolution to approve an exception to the City’s competitive bidding requirement and to appropriate $241,663 to the Complete Streets North Central project from the City’s General Fund; approve an agreement with Fehr & Peers for the Complete Streets North Central project in the amount of $190,163; establish a contingency reserve of $20,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: Approval of this agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
5. Reasonable Accommodation Policy for Public Meetings – Adoption Adopt a Resolution to approve the Reasonable Accommodation Policy for Public Meetings in compliance with Government Code Section 54953(g) and authorize the City Manager to make non-substantive changes as needed.
CEQA: This policy adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
6. Police Department Patrol Vehicles – Purchase Contract Adopt a Resolution approving an alternative purchasing procedure and approve a purchase contract with National Auto Fleet Group for the purchase of nine (9) new 2023 Ford Police Interceptor Utility vehicles in the amount of $585,929.70; establish a contingency reserve in the amount of $59,000; authorize the Public Works Director to execute the purchase contract in substantially the form presented and issue change orders within the contingency amount.
CEQA: This purchase is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
NEW BUSINESS
2 of 466
7. District Attorney Report on Allegations of Brown Act Violations and Vote Trading; Code of Conduct for the City Council and City Boards and Commissions
As appropriate, discuss findings of the San Mateo County District Attorney regarding its investigation into allegations of Brown Act violations and vote trading, and provide direction to staff on appropriate action to be taken, if any, such as the adoption of a code of conduct for members of the City Council and City boards and commissions.
CEQA: This review of Council Guidelines is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
8. Community Development Block Grant Draft 2023-27 Consolidated Plan and Draft 2023-24 Annual Action Plan – Approval and Adoption
Approve and adopt the 2023-27 Consolidated Plan and 2023-24 Annual Action Plan and authorize submittal of both plans to the Department of Housing and Urban Development (HUD).
CEQA: Approval and adoption of the 2023 - 27 Consolidated Plan and 2023-24 Annual Action Plan is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
9. Fiscal Year 2023-24 Comprehensive Fee Schedule – Approval Adopt a Resolution to approve the revisions to the proposed fiscal year 2023-24 Comprehensive Fee Schedule.
CEQA: This Comprehensive Fee Schedule update for fiscal year 2022-23 is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
3 of 466
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
4 of 466
CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 2 Section Name: CONSENT CALENDAR Account Number: 10-1111 File ID: 23-7440 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: May 01, 2023
SUBJECT:
City Council Meeting Minutes - Approval
RECOMMENDATION:
Approve the minutes of the City Council special and regular meetings of April 17, 2023.
BACKGROUND:
;lkajsdf
BUDGET IMPACT:
There is no budget impact from this administrative action.
ENVIRONMENTAL DETERMINATION:
This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Minutes 2023-04-17 Special
Att 2 - Minutes 2023-04-17 Regular
STAFF CONTACT
Patrice Olds, City Clerk
[email protected]
(650) 522-7042
5 of 466
City Council Special Meeting Minutes – 4/17/2023 Page 1 6 1
6 5
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
April 17, 2023
City Hall Council Chambers 5:30 PM
Special Meeting
CALL TO ORDER at 5:30 p.m.
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
CLOSED SESSION
Following the opportunity for public comment, there were no speakers, the City Council convened into Closed Session to consider:
1. Conference with Labor Negotiators (Government Code Section 54957.6) City designated representatives: Stacey Cue, Teresa Abrahamsohn, Rich Lee, and Yumi Maeda Employee Organization: Service Employees International Union (SEIU) Local 521 Library Merit and SEIU Local 521 Per Diem, and San Mateo Safety Management
The City Council reconvened at 5:58 p.m.
NEW BUSINESS
2. 2022-23 Budget Update, 2023-24 Operating Budget, and 2023-28 Capital Improvement Plan Preview Rich Lee, Finance Director, provided a presentation on the 2022-23 budget update and sought direction on the 2023-24 operating budget and 2023-28 Capital Improvement Plan. Council asked questions of staff.
Public Comment – Thomas Morgan stated the City needs to find ways to get funding back for the Vehicle License Fee and also to fix streets faster. Pamela Rittelmeyer stated concern with traffic safety. Yiming Luo requested to continue funding bike and pedestrian improvements in the CIP.
Council consensus was no changes to the proposed budget and to maintain status quo of $8.1M per year.
ADJOURNMENT –The meeting adjourned at 6:58 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk
6 of 466
City Council Regular Meeting Minutes – 4/17/2023 Page 1 6 1
6 5
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
April 17, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:10 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
CEREMONIAL
1. Fair Housing Month – Proclamation - Josie Fulton, Fair Housing Coordinator, received the proclamation
2. City of San Mateo – Volunteer Recognition – Denise Garcia, City Manager Management Analyst, recognized the following outstanding volunteers for going above and beyond and deserving of our gratitude: Randy Raphael, Walter Hu, Loren Coleman, Karrie Mitchell, and Kacey Seemiller-Mitchell
CONSENT CALENDAR
The following items, 3 through 24, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Newsom, Seconded: Loraine
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
3. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of April 3, 2023.
4. Measure S Oversight Committee Appointment Subcommittee – Appointment Recommendation Appoint to the Measure S Oversight Committee: William Yang and Karen Moen for a partial term from April 17, 2023 through June 10, 2026; Sandy Shepler for a partial term from April 17, 2023 through June 10, 2024; and Nick Atkeson for a full term commencing on June 10, 2023.
5. Senior Citizens Appointment Subcommittee – Appointment Recommendation Appoint Thomas Lease to the Senior Citizens Commission for a partial term from April 17, 2023 through June 10, 2025.
6. Library Board Appointment Subcommittee – Appointment Recommendation Appoint to the Library Board: Wendy McCall for a partial term from April 17, 2023 through June 10, 2024; Sheila Canzian for a partial term from April 17, 2023 through June 10, 2025; Richard Wysong for a full term beginning June 10, 2023. Place Meredith Nassihi and Marni Gerber on the eligibility list for one year, should another vacancy on the Library Board occur.
7 of 466
City Council Regular Meeting Minutes – 4/17/2023 Page 2 6 1
6 5
7. City Council Priority List – Adoption
Adopt the City Council Priority List for fiscal year 2023-24.
8. San Mateo County Exposition and Fair Association and the San Mateo Consolidated Fire Department – Memorandum of Understanding and Agreement
Approve an amendment to the Memorandum of Understanding with the San Mateo County Exposition and Fair Association and the San Mateo Consolidated Fire Department related to payment for services provided by the City of San Mateo and the San Mateo Consolidated Fire Department; and approve an agreement with the San Mateo County Exposition and Fair Association related to San Mateo Police Department-specific services; and authorize the City Manager to execute the agreements in substantially the form presented.
9. Planet Equity Group, LLC Professional Finance and Human Resources Services – Amendment Approve Amendment No. 1 to the agreement with Planet Equity Group, LLC approving an assignment of the agreement from Planet Equity Group, LLC to Planet Professional, LLC for professional finance and human resources services; approve an increase of the budget for the agreement in the amount of $67,500.01 for a new agreement total of $167,500; and authorize the Finance Director to execute the amendment in substantially the form presented.
10. Annual Investment Policy – Approval
Adopt a Resolution to approve the City of San Mateo 2023 Investment Policy.
Enactment: Resolution No. 38 (2023)
11. Department of Information Technology – Classification Updates Adopt a Resolution to approve: 1) the new classification of Customer Service Manager; 2) the job specification and salary range for the classification of Customer Service Manager; 3) the reclassification of the incumbent in the Technical Support Supervisor position to a Customer Service Manager; and 4) the elimination of the Technical Support Supervisor classification.
Enactment: Resolution No. 39 (2023)
12. Tree Pruning, Maintenance, and Emergency Removal Services Agreement – Amendment Approve Amendment No. 2 to the agreement with Peninsula Tree Care, Inc. for tree pruning, maintenance, and emergency removal services for an additional $100,000 for a new total agreement amount not to exceed amount of $350,000; and authorize the Director of Parks and Recreation to execute the amendment in substantially the form presented.
13. California Board of State and Community Corrections Officer Wellness and Mental Health Program – Grant Appropriation
Adopt a Resolution to accept and appropriate $75,122.84 received from the California Board of State and Community Corrections Officer Wellness and Mental Health Program to the Police Grant Fund Budget for fiscal year 2022-23; and authorize the Chief of Police to expend the funds.
Enactment: Resolution No. 40 (2023)
14. AB 481 Annual Military Equipment Report – Approval
Approve the Annual Military Equipment Report per California Assembly Bill No. 481.
8 of 466
City Council Regular Meeting Minutes – 4/17/2023 Page 3 6 1
6 5
15. School Crossing Guards 2023-24 – Agreement
Approve an agreement with the San Mateo-Foster City School District for school crossing guards in the amount of $78,000 and authorize the Chief of Police to execute the agreement in substantially the form presented.
16. Police Duty Weapon Replacement – Agreements
Adopt a Resolution to approve an alternative purchasing procedure and to approve agreements with LC Action Police Supply for $110,092.18 and Stacatto 2011 for $115,201.61 for the procurement of replacement duty weapons for the San Mateo Police Department in an amount totaling $225,293.79; and authorize the Chief of Police to execute the agreements in substantially the form presented.
Enactment: Resolution No. 41 (2023)
17. County of San Mateo Human Services Agency – Access and Use Agreement Approve an agreement with the County of San Mateo’s Human Services Agency to allow two licenses to use the Clarity Human Services system network, a Homeless Management Information System, by the Police Department’s Homeless Outreach Team workers, and authorize the Chief of Police to execute the agreement in substantially the form presented.
18. City of Foster City Usage of Police Firing Range Facilities – Agreement Approve an agreement with the City of Foster City for use of the San Mateo Police Department firing range for an hourly rate of $65 with a term through June 30, 2026, and authorize the Chief of Police to execute the agreement in substantially the form presented.
19. City of San Bruno Usage of Police Firing Range Facilities – Agreement Approve an agreement with the City of San Bruno for use of the San Mateo Police Department firing range for an hourly rate of $65 with a term through June 30, 2026, and authorize the Chief of Police to execute the agreement in substantially the form presented.
20. Kingridge Sewer Line Improvement Mitigation Site Project – Amendment Approve an amendment to the agreement with H.T. Harvey and Associates for environmental engineering services for the Kingridge Sanitary Sewer Line Improvement Mitigation Site project at Laurelwood Park in an amount not to exceed $24,229, for a total agreement amount of $110,174; and authorize the Public Works Director to execute the amendment in substantially the form presented.
21. Coyote Point and Poplar Pump Stations Design Services – Amendment Approve Amendment No. 5 to the agreement with Schaaf & Wheeler for additional scope and services for the Coyote Point and Poplar Avenue Pump Stations project in an amount not to exceed $89,500 for a total agreement amount of $1,407,580; and authorize the Public Works Director to execute the amendment in substantially the form presented.
22. Downtown Parking Equipment Network Hosting and Materials – Amendment Approve Amendment No. 1 for professional services with IPS Group, Inc. to provide parking equipment network hosting and materials, increase the agreement amount by $100,000 for a revised agreement total of $400,000, and authorize the Public Works Director to execute the amendment in substantially the form presented.
23. Multihog Compact Multi-Purpose Sweeper – Purchase Contract Adopt a Resolution to approve an alternative purchasing procedure; and to approve a purchase contract with Municipal Maintenance Equipment, Inc. for the purchase of one (1) new Multihog CV 350 Compact
9 of 466
City Council Regular Meeting Minutes – 4/17/2023 Page 4 6 1
6 5
Multi-Purpose Sweeper in the amount of $173,912.04; establish a contingency reserve in the amount of $35,000; and authorize the Public Works Director to execute the purchase contract in substantially the form presented.
Enactment: Resolution No. 42 (2023)
24. Assembly Bill 838 California Water Affordability and Infrastructure Transparency Act of 2023 - Letter of Support
Authorize the Mayor to send a letter of support from City Council regarding Assembly Bill 838 - California Water Affordability and Infrastructure Transparency Act of 2023.
PUBLIC COMMENT
In person (17): Speaking with concern for Mayor Lee’s actions and asking for consequences: Michael Weinhauer; Taso Zografos; Lisa Taner; Lisa Vande Voorde; Andrew Sevillia; Jeff Lamont; Mitch Speigle; Ronnie Eaton; Thomas Morgan; Maurine Killough; Virginia McIsaac; Owen Day; Chris Brousseau. Nancy Schneider spoke in support of Lee. Linda Bauld and Gerald Moreno spoke in support of trash pick-up and a ban on leaf blowers. Dave Cohen, Ethics San Mateo, stated a need to establish an ethics commission. Remote (10) speaking with concern for Mayor Lee’s actions: Richard Neve; Chris Cavigioli; and John Brook. Speaking of concern with the tenor and tone of the accusations: Vikas Maturi. Speaking in support of Mayor Lee: Dan Schonberg and Jordan Grimes. Speaking with concern of the generator running overnight at 1400 Fashion Island Boulevard: Stu Bruins; Willa Falk; Karen Moen; and Joyce.
OLD BUSINESS
25. Adopted 2023-2031 Housing Element Study Session
Zach Dahl, Deputy Community Development Director, and Diana Elrod, Consultant, provided a presentation reviewing the background, work, meetings and public engagement since 2020. Staff requested direction on how to respond to the California Department of Housing and Community Development’s (HCD’s) second comment letter dated March 27, 2023 on the City’s Adopted Housing Element. Council asked questions of staff.
Public Comment – In person (1): Ted McKinnon stated the City of San Mateo has to properly hear HCD and take into account failure to overturn Measure Y. Remote (4): Michael Weinhauer commented that the HCD has way too much power and needs to be challenged; Jordan Grimes stated we do not have a compliant housing element right now, take Bridgepoint off of the inventory; Jennifer Martinez urged staff to move quickly and do what HCD is asking to be done; Vikas Maturi also urged to comply with housing element law.
Council recessed from 9:49 p.m. to 9:57 p.m.
Council deliberation ensued with consensus for staff to return with a study session concerning quasi-public sites for affordable housing, affordable housing overlay, updated sites inventory capacity, method for allowing smaller housing projects to be approved administratively, and potential parking standard reductions/modifications.
Council also expressed interest in hearing draft language of what Measure Y would look like in terms of the updated policy and programs and what elimination of the pre-app would look like in the development review process.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Newsom expressed concern with generator at 1400 Fashion Island Boulevard. Hedges suggested having study sessions regarding Life Science projects. Corbett informed that once all the community meetings regarding the December 31st flood have been completed, the item will return to Council.
10 of 466
City Council Regular Meeting Minutes – 4/17/2023 Page 5 6 1
6 5
Diaz Nash had several items: First, she was in Sacramento to advance cause of permanent funding mechanism for affordable housing. Second, the 29th of April San Mateo celebrates National Library week with festivities and a dinner.
Finally, in response to all the public comments received tonight regarding the recent District Attorney’s report on the vote trading allegations, she requested to add an item to the next agenda to determine what can, or, should be done about the results of the report. It would be an opportunity to also have a conversation about strengthening the City’s code of conduct for Council and Boards and Commissions. There was a 3-2 consensus to do so.
ADJOURNMENT –The meeting adjourned at 10:43 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk
11 of 466
CITY OF SAN MATEO
4 1
3 6
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 3 Section Name: CONSENT CALENDAR Account Number: 10-1111 File ID: 23-7439 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: May 01, 2023
SUBJECT:
Boards and Commissions - Confirm Reappointments and Establish Annual Appointment Subcommittees RECOMMENDATION:
Make appointments as follows, all through June 10, 2027: Lindsey Held to a first full term on Park and Recreation; Margaret Williams to a second full term on the Planning Commission; and Kimi Narita to a full first term on the Sustainability & Infrastructure Commission. Establish Appointment Subcommittees with Mayor Lee and the Commission Liaison to interview for vacancies on Park & Recreation, Personnel Board, and Senior Citizens Commission.
BACKGROUND:
The first step in any annual board and commission recruitment is for those eligible for reappointment to indicate their interest in continuing to serve. The relevant Appointment Subcommittees have not requested interviews. Therefore, the following reappointments are recommended:
1. Park and Recreation – Lindsey Held, currently serving a partial term, is eligible for reappointment for a first full term from June 10, 2023 through June 10, 2027.
2. Planning Commission – Margaret Williams, currently serving a first full term, is eligible for reappointment to a second full term from June 10, 2023 through June 10, 2027.
3. Sustainability & Infrastructure Commission – Kimi Narita, currently serving a partial term, reappoint to a first full term from June 10, 2023 through June 10, 2027.
Per the City Council Guidelines, the City Council appoints an Appointment Subcommittee for each board or commission vacancy, comprised of the Mayor (or designee) and the Council liaison to that commission. The guidelines also allow the other Council Members to participate as a member of the Appointment Subcommittee. As each Appointment Subcommittee meeting is publicly noticed, and to ensure that the meeting is appropriately noticed, this is the opportunity for Council to add their names as a participant to any Appointment Subcommittee, by noting after the reading of the consent calendar that they want to be added to any Appointment Subcommittee being scheduled.
There are three established vacancies in this annual recruitment period for commission terms through June 10, 2027: 1) Eric Holm, Park and Recreation may not be reappointed due to term limits; 2) an ongoing vacancy on the Personnel Board, in which recruitment has so far been unsuccessful; and 3) a vacancy on the Senior Citizens Commission as Liz Foreman elected not to be reappointed.
The Appointment Subcommittees are established as:
12 of 466
CITY OF SAN MATEO
4 1
3 6
1. Park and Recreation Commission – Mayor Lee and Council Member Newsom, with advice from Parks & Recreation Director Joanne Magrini
2. Personnel Board – Mayor Lee and Council Member Hedges, with advice from Human Resources Director Teresa Abrahamsohn
3. Senior Citizens Commission – Mayor Lee and Deputy Mayor Nash, with advice from Parks & Recreation Director Joanne Magrini
The recruitment for these vacancies opened on April 24, 2023 and is due to close on May 19, 2023. Appointment Committee interviews will be scheduled the following week with the goal to bring appointment recommendations to the full Council at the first meeting in June.
BUDGET IMPACT:
There is no budget impact from this administrative function.
ENVIRONMENTAL DETERMINATION:
This reappointments and appointment subcommittee selection is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Boards and Commission List
STAFF CONTACT
Patrice Olds, City Clerk
[email protected]
(650) 522-7042
13 of 466
Updated 04/24/2023
Boards, Commissions & Committees List
Term
Date
Appt’d
Term
Expires Term
Date
Appt’d
Term
Expires
COMMUNITY RELATIONS COMMISSION (650) 522-7220
Meeting: 3rd Wednesday, 7:00 p.m. City Hall (Room C)
1 Sheri Boles, Vice Chair 07-19-21 06-10-26
1 Meghan Crowell, Chair 06-10-21 06-10-25
1 Noopur Vyas Anand 09-06-22 06-10-26
1 Jerold Nugent 06-10-20 06-10-24
0 Alli Fitzgerald 01-17-23 06-10-24
PLANNING COMMISSION (650) 522-7212
Meeting: 2nd & 4th Tuesdays, 7:00 p.m. Council Chambers
2 John Ebneter, Vice Chair 06-01-15 06-10-25
1 Adam Nugent 07-19-21 06-10-25
1 Seema Patel 06-10-21 06-10-26
1 Margaret Williams, Chair 07-15-19 06-10-23
0 Martin Wiggins 05-16-22 06-10-24
LIBRARY BOARD (650) 522-7802
Meeting: 4th Monday, 5:30 p.m. Main Library Cedar Rm.
1 Liz De Winter (Richard Wysong) 06-10-23 06-10-27
0 Sheila Canzian 04-17-23 06-10-25
0 Wendy McCall 04-17-23 06-10-24
1 Austin Volz, President 01-03-22 06-10-26
0 Shaylona Wheeler, Vice President 01-03-22 06-10-25
SENIOR CITIZENS COMMISSION (650) 522-7400
Meeting: 2nd Monday, every other month beginning in January 4:00 p.m. San Mateo Senior Center
0 Thomas Lease 04-17-23 06-10-25
0 Liz Foreman, Chair 09-20-21 06-10-23
2 Monika Lee, Vice Chair 07-18-16 06-10-24
1 Ellen Wang 07-20-20 06-10-24
2 Mary Webb 02-17-15 06-10-26
PARK AND RECREATION COMMISSION (650) 522-7400
Meeting: 1st Wednesday, 7:00 p.m. City Hall (Room C)
1 Sarah Fields 06-10-21 06-10-25
0 Lindsey Held, Chair 07-20-20 06-10-23
2 Eric Holm 10-06-14 06-10-23
2 J. Christopher Massey 09-21-15 06-10-26
2 Heather Wolnick, Vice Chair 07-17-17 06-10-25
SUSTAINABILITY & INFRASTRUCTURE (650) 522-7153
COMMISSION
Meeting: 2nd Wednesday, 7:00 p.m. Council Chambers
0 Pamela Rittelmeyer 01-17-23 06-10-24
0 Kimi Narita 04-05-21 06-10-23
1 Sigalle Michael 08-15-22 06-10-26
2 Clifford S. Robbins, Chair 08-06-18 06-10-26
1 Susan Rowinski, Vice Chair 08-06-18 06-10-25
PERSONNEL BOARD (650) 522-7260
Meeting: 3rd Tuesday, 7:00 p.m. City Hall (Room C)
1 Caiti Busch 06-10-21 06-10-25
1 Debra Kaiser 06-10-21 06-10-25
2 Gayle Murphy 07-20-15 06-10-26
1 Vacant 08-19-19 06-10-23
1 Tony Villanueva, Chair 01-19-21 06-10-24
YOUTH ACTIVITIES COUNCIL (YAC) (650) 522-7432
Meets twice a month, Coordinator: Brandon Parra
Youth from the following schools represent the voice of San Mateo teens: Aragon – Hillsdale – Serra – San Mateo
MOSQUITO & VECTOR CONTROL DISTRICT
(650) 573-8358
1 Ed Degliantoni 09-21-15 12-31-24
0 = appointed to unscheduled opening, eligible to serve a first full term 1 = in first term currently
2 = in second (final) term currently
Board and Commission Members are appointed by the City Council. To apply for future vacancies, or for further information, please contact the City Clerk. Members serve a four-year term of office. Qualifications: Registered Voter of the City of San Mateo.
14 of 466
Updated 04/24/2023
Term
Date
Appt’d
Term
Expires
MEASURE S OVERSIGHT COMMITTEE (650) 522-7040
Meeting: 3rd Tuesday of the 2nd month of the quarter (February, May, August, November) at 6:00 p.m. City Hall (Room C)
0 Sandy Shepler 04-17-23 06-10-24
0 Karen Moen 04-17-23 06-10-26
2 Thomas Morgan 02-05-18 06-10-25
0 William Yang 04-17-23 06-10-26
1 Vince Siminitus (Nick Atkeson) 06-10-23 06-10-27
CIVIC ARTS COMMITTEE (650) 522-7164
Meeting: 2nd Monday, every other month beginning in January, 4:00 p.m. City Hall (Room C)
Robert Gooyer, Vice Chair
Seema Patel
Ginger Slonaker
Stephen Tabler
Dianne Whitaker, Chair
INVESTMENT ADVISORY COMMITTEE (650) 522-7100
Meeting: 3rd Thursday of Jan/Apr/Jul/Oct at 3:30 p.m., City Hall (Room C)
Jeff Adams
Michael Carney
Chris deLong
Mark Moroni
Margaret Taylor, Chair
GENERAL PLAN SUBCOMMITTEE
Meeting: Varies
Cliff S. Robbins, Chair (Sustainability & Infrastructure Commission) Heather Wolnick, Vice Chair (Park and Recreation Commissioner) Lisa Diaz Nash (City Council Member)
Adam Loraine (City Council Member)
Seema Patel (Planning Commissioner)
Adam Nugent (Planning Commissioner)
Ken Chin (San Mateo Foster City School Board Member)
Board and Commission Members are appointed by the City Council. To apply for future vacancies, or for further information, pl ease contact the City Clerk. Members serve a four-year term of office. Qualifications: Registered Voter of the City of San Mateo.
/s/ PATRICE M. OLDS, CITY CLERK
15 of 466
CITY OF SAN MATEO
4 1
1 1
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-4666 File ID: 23-7395 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: May 01, 2023
SUBJECT:
Complete Streets North Central – Appropriation and Agreement RECOMMENDATION:
Adopt a Resolution to approve an exception to the City’s competitive bidding requirement and to appropriate $241,663 to the Complete Streets North Central project from the City’s General Fund; approve an agreement with Fehr & Peers for the Complete Streets North Central project in the amount of $190,163; establish a contingency reserve of $20,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
In 2021, the City was awarded approximately $490,000 from the Caltrans Sustainable Communities grant to fund the Citywide San Mateo Complete Streets Plan. The document will result in policies, goals, and prioritized projects that are focused on improving mobility, equity, connectivity, and sustainability to build a better circulation network for the City’s future.
Staff began the Citywide San Mateo Complete Streets Plan in early 2023, and brought the project to Council on March 20, 2023 to obtain feedback on the proposed community engagement approach. During the meeting, residents from the North Central neighborhood requested a specific focus on complete streets in their neighborhood to evaluate the recent installation of bicycle lanes, parking availability, circulation, and safety needs. As a result, Council directed staff to develop a separate scope of work and budget to create a North Central focused plan that would be developed concurrently with the Citywide San Mateo Complete Streets Plan. Staff were asked to return to Council with a request for funding and a consultant agreement for the North Central effort.
Immediately after the March 2023 Council meeting, staff worked with Fehr & Peers to develop a scope of work for the Complete Streets North Central Plan. The main tasks in the scope of work are summarized below. The Complete Streets North Central Plan will take approximately a year to complete, with community engagement included in each task to ensure the final document reflects the needs expressed by the community. •Lived Experience Group – Staff and the consultant team will invite active Community Based Organizations (CBOs) to learn about the efforth, and then assist the team in hosting workshops or focus groups to gain feedback from the community. CBOs may be provided a stipend for their efforts and assistance pending approval. •Defining Needs and Goal Setting – This task first focuses on a community listening process, to gain an understanding of mobility and access needs, and components of a successful plan from the community’s perspective. This phase includes stakeholder interviews, and active engagement through walking tours and focus groups. The second phase of this task will use feedback from the community and data analysis to document existing needs and summarize the goals for the Complete Streets North Central Plan.
16 of 466
CITY OF SAN MATEO
4 1
1 1
•Recommendations – Staff and the consultant team will confirm the needs and goals for the Complete Streets North Central Plan and then utilize workshops to define needed improvements and projects. This will include hands-on charette style workshops, and then mapping and evaluation of recommended improvement projects, policies, and programs.
•Prioritization and Priority Project Development – This task builds on the development of the list of needs and improvements by prioritizing each based on the goals of the Complete Streets North Central Plan and community needs. Under this task, the consultant will develop cut sheets for the top five priority projects identifying improvements in priority locations in a graphic format. Pop-up demonstration events for up to three projects will be included to collect input on key projects from residents by utilizing recommended improvements. •Draft and Final Plan - A draft Complete Streets North Central Plan will be presented to the Sustainability & Infrastructure Commission and Council for review and feedback. Feedback provided will be folded into the final document that will be presented to Council for adoption.
Council has identified this new Complete Streets North Central Plan as a priority effort and directed staff to work on the project concurrently with the Citywide Complete Streets Plan (expected to be completed in early 2024). Working on both projects with the same consultant team will facilitate alignment of the work and streamline the completion of both documents within this period. To meet this timeline and have the new Complete Streets North Central Plan align with the Citywide Complete Streets Plan, it is impracticable to execute a competitive RFP process as this would further delay the Citywide Complete Streets Plan. Staff recommends approval of the agreement pursuant to SMMC 3.60.050(b), which allows Council to approve agreements utilizing an alternate purchasing process were going out to bid is impracticable.
BUDGET IMPACT:
The Complete Streets North Central project is a new effort and was not included in the fiscal year 2022-23 capital budget.
With the appropriation of $241,663 from unassigned fund balance from the General Fund to the Project, the fiscal year capital budget will be increased by this amount. The budget includes the costs for the agreement with Fehr & Peers, contingency amount, staff time, and other costs associated with the project.
ENVIRONMENTAL DETERMINATION:
Approval of this agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Proposed Resolution
Att 2 - Agreement
STAFF CONTACT
Sue-Ellen Atkinson, Principal Transportation Planner
[email protected]
(650) 522-7288
17 of 466
CITY OF SAN MATEO
RESOLUTION NO. ___ (2023)
AUTHORIZING AN APPROPRIATION OF $241,663 OF UNASSIGNED FUND BALANCE FROM THE GENERAL
FUND TO THE COMPLETE STREETS NORTH CENTRAL PROJECT AND FINDING THAT COMPETITIVE BIDDING
WOULD BE IMPRACTICABLE, UNAVAILING, OR IMPOSSIBLE
WHEREAS, the City of San Mateo conducted a competitive process in May 2022 seeking consultant services for the Citywide Complete Streets Plan and awarded the $489,975 agreement to Fehr & Peers, Inc.; and WHEREAS, staff is progressing on a Citywide Complete Streets Plan to support the future multimodal transportation network for the City; and
WHEREAS, at the March 20, 2023 City Council meeting, Council directed staff to initiate a separate North Central community focused Complete Streets plan; and
WHEREAS, Municipal Code Section 3.60.050(b) provides that exceptions to the City Council Award Procedures are possible if the Council makes a finding concurrent with the award that calling for bids for that particular agreement is impracticable, unavailing, or impossible; and WHEREAS, the Public Works Department has identified that the services to be provided under this agreement are best provided by the Fehr & Peers team pursuant to Municipal Code Section 3.60.050(b) to meet established timelines and ensure alignment with the Citywide Complete Streets Plan; and WHEREAS, staff proposes appropriating $241,663 from the General Fund to complete the Complete Streets North Central project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS and RESOLVES that:
1. This agreement is not a project as defined by the California Environmental Quality Act in that it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment; and
2. Pursuant to Municipal Code Section 3.60.050(b), the approval of the agreement for the Complete Streets North Central Project with Fehr & Peers, Inc. is in the City’s best interest because it will ensure alignment with the current Citywide Complete Streets Plan project and allow the focused plan to be completed within the same time period. Conducting a competitive bid process for the agreement would be impracticable, unavailing, or impossible.
3. Appropriation of $241,663 in unassigned fund balance from the General Fund to the Complete Streets North Central project is approved.
4. The Public Works Director is authorized to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
18 of 466
Professional Services Page 1 of 16
Rev 5/22
8 3
0 1
AGREEMENT WITH FEHR & PEERS
FOR PROFESSIONAL CONSULTANT SERVICES
FOR
COMPLETE STREETS NORTH CENTRAL PLAN
This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and FEHR & PEERS a California S Corporation (“CONSULTANT”), whose address is 100 Pringle Avenue, Suite 600, Walnut Creek CA 94596.
RECITALS:
A. CITY desires certain professional consultant services hereinafter described.
B. CITY desires to engage CONSULTANT to provide these professional consultant services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, attached and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONSULTANT represents that it is qualified to furnish the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
CONSULTANT agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.
SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
19 of 466
Professional Services Page 2 of 16
Rev 5/22
8 3
0 1
CITY shall examine documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT's work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on May 1, 2023 and be completed on or about June 30, 2024.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered, and CONSULTANT shall submit invoices to CITY on a monthly basis describing in reasonable and understandable detail the services rendered, fee charged, and expenses incurred by CONSULTANT during the previous month.
CONSULTANT’s monthly invoices shall be paid within thirty (30) days after their receipt by CITY. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee in an amount of $190,163, pursuant to rates stated in Exhibit B to this Agreement, attached and incorporated by reference.
SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CITY's payment of the amount required to be paid, documents become the property of CITY, and CONSULTANT shall transfer them to CITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the performance of this Agreement (“Work Product”), although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not. Third-party content that may be used or incorporated in the Work Product shall not become the property of CITY. CONSULTANT shall secure all licenses necessary to any third-party content incorporated into CONSULTANT’s Work Product for CITY to utilize CONSULTANT’s services and the Work Product for their intended purposes.
SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by CITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.
20 of 466
Professional Services Page 3 of 16
Rev 5/22
8 3
0 1
SECTION 9 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 10 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.
SECTION 11 – INDEMNITY
Indemnity for Design Professional Services. CONSULTANT agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONSULTANT’s negligence, recklessness or willful misconduct in the performance of its design professional services under this Agreement. To the maximum extent permitted by law and Civil Code section 2782.8, CONSULTANT agrees to defend CITY, its elected and appointed officials, employees, and agents against any such claims.
Indemnity for Activities Other Than Design Professional Services. CONSULTANT agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONSULTANT’s performance of non-design professional services under this Agreement, except for those claims arising out of CITY’s sole negligence or willful misconduct. CONSULTANT agrees to defend City, its elected and appointed officials, employees, and agents against any such claims. The CONSULTANT’S duty to indemnify shall survive expiration or early termination of this Agreement.
SECTION 12 - INSURANCE
CONSULTANT shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) the insurance specified in Exhibit C to this Agreement.
SECTION 13 - NON-ASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.
21 of 466
Professional Services Page 4 of 16
Rev 5/22
8 3
0 1
SECTION 14 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in accordance with the skill, care, and diligence ordinarily exercised by consultants providing similar services under similar circumstances to that of CONSULTANT under this Agreement, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.
SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 16 - SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
SECTION 17 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.
SECTION 18 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.
22 of 466
Professional Services Page 5 of 16
Rev 5/22
8 3
0 1
SECTION 19 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
SECTION 20 - LITIGATION
CONSULTANT shall testify at CITY'S request if litigation is brought against CITY in connection with CONSULTANT's services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT's wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT's standard hourly rates at the time of actual testimony.
SECTION 21 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
To CITY: Sue-Ellen Atkinson
City of San Mateo
330 W. 20th Ave.
San Mateo CA 94033
To CONSULTANT: Fehr & Peers
ATTN: Erin Ferguson
345 California Street, Suite 450
San Francisco CA 94104
SECTION 22 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.
23 of 466
Professional Services Page 6 of 16
Rev 5/22
8 3
0 1
This document may be amended only by written instrument, signed by both CITY and CONSULTANT.
SECTION 23 - AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
SECTION 24 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
24 of 466
Professional Services Page 7 of 16
Rev 5/22
8 3
0 1
IN WITNESS WHEREOF, CITY OF SAN MATEO and FEHR & PEERS have executed this Agreement the day and year first above written.
CITY OF SAN MATEO CONSULTANT
Azalea Mitch
Public Works Director
Date Chris Mitchell
Its Authorized Agent
President & CEO
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.
Date
APPROVED AS TO FORM
Mazarin Vakharia
Assistant City Attorney
Date
Attachments:
Exhibit A: Scope of Services
Exhibit B: Fee Rates
Exhibit C: Insurance Requirements
25 of 466
Professional Services Page 8 of 16
Rev 5/22
8 3
0 1
EXHIBIT A
SCOPE OF SERVICES
Task 1. Project Management
In addition to the project kick-off meeting, Fehr & Peers and Winter Consulting will attend biweekly team meetings with City staff to facilitate project management and active communication on the project. We will prepare agendas and meeting summaries to document outcomes. At the beginning of the project, we will meet once with the Sustainability and Infrastructure Commission and once with the City Council to review the scope and schedule.
Task 1 Deliverables
•Meeting agenda and summaries for the kick-off and biweekly virtual meetings •Up to two (2) meetings with City Council and/or the Sustainability and Infrastructure Commission, including one presentation summarizing the project purpose, scope, and engagement plan Task 2. Lived Experience Group
Key to this overall strategy is the involvement of active Community Based Organizations (CBOs) that are based and/or serve the North Central community. A select number of CBOs will be invited to participate in a series of up to three focus groups to learn about the project and planning processes, provide input on current challenges and potential opportunities, and plan up to two (2) engagement activities each with their respective organizations and communities, which could include pop-up tabling workshops or focus groups depending on the engagement needs and preferences of the group. Staff will ensure that events respond to the equity and accessibility requirements of certain groups, including, but not limited to the provision of childcare, food and refreshments, and interpretation services. Winter Consulting will utilize the Task 3.1a stakeholder interviews to help identify potential CBOs to participate in the series of focus groups that reflect the diversity of the North Central community. A critical function of this group will also be to provide confirmation after each engagement phase. For example, the public review draft deliverables are anticipated to be taken to the group to confirm that community feedback has been heard and presented accurately.
CBOs may be provided a stipend for their efforts in participating in the focus groups and the planning and coordination of the engagement events. Stipends and the cost of incentives are not included in this scope and fee.
Task 2 Deliverables
•Preparation and facilitation of three focus groups with a cohort of CBO representatives. •Support in preparation and execution of CBO-planned community engagement events. •Refreshments, translation services, childcare and incentives for the broader community engagement (to be used across all engagement tasks, as appropriate).
•Short activity reports will be compiled after each engagement activity including main highlights and learnings.
26 of 466
Professional Services Page 9 of 16
Rev 5/22
8 3
0 1
Task 3. Defining North Central Needs and Goal Setting
The first task of this project is focused on actively listening to community members. This will form the foundation of the Plan and further the goal of building trust with community members.
Task 3.1 Community Listening Process
As a first step, Winter Consulting will lead a community listening process to understand both (1) the mobility and access needs of North Central residents, employees, visitors, and students and (2) what a successful plan would look like from their perspective. The listening sessions will focus on understanding community members’ experiences and needs related to transportation, circulation, and access.
Task 3.1a Stakeholder Interviews
Winter Consulting will conduct up to ten (10) individual 1-1’s interview sessions with a variety of key community stakeholders within North Central including, but not limited to church leaders, small business operators, food delivery companies, school affiliates (e.g. students, school representatives, and elementary/middle and high school district representatives) and seniors. These interviews will help inform the formation of the Lived Experience Group members (see Task 2).
Task 3.1b Focus Groups and Walking Tours
Winter Consulting will support preparation and facilitation six (6) to eight (8) engagement activities in the form of pop-up tabling workshops, walking tours, or focus groups to reach specific communities via key CBOs on the ground such as neighborhood associations, faith organizations, and/or school sites that are part of the cohort of CBOs in Task 2. Events could entail engagements on different blocks of North Central with emphasis on major streets of interest as identified by the CBOs.
Task 3.1 Deliverables
•Short activity reports will be compiled after each engagement activity including main highlights and learnings.
Task 3.2 Documenting Community Needs and Goals
Based on the information learned in Task 2.1, Fehr & Peers will visually summarize and present the community needs using a variety of data sources – both qualitative (e.g. lived experience of community members) and quantitative (e.g. collision data, traffic volume and speed) to support and lift up the community-identified needs.
The purpose of this document is two-fold: (1) to document the existing needs through the community’s eyes; and (2) summarize data typically needed by funding agencies to justify funding for the key projects coming out of later phases of the plan. We have assumed some new data collection will be needed and will define with City staff and the LEG how best to spend these funds, which would be equivalent to 25 staff hours or $4,000 in direct costs to collect, for example, parking utilization data, speed via tube counters, and/or ADT via tube counters.
The document will summarize ideas for the Plan’s goals and how community members will define success with this Plan, as learned through Task 2 and 3.1. This document is intended to be a 10-15 page text-light summary document in InDesign relying on infographics and photos and to convey key findings.
Task 3.2 Deliverables
•Up to 25 staff hours OR $4,000 in direct costs to collect data, such as parking utilization or speed/ADT tube counts as needed to support the analysis
27 of 466
Professional Services Page 10 of 16
Rev 5/22
8 3
0 1
•Draft document in Word
•Draft InDesign document, inclusive of graphics and incorporating the consolidated set of comments received on the draft Word document.
•Finalized InDesign document in PDF based on two rounds of consolidated comments – one from City staff and one from the public
•Up to two meetings with City Council and/or the Sustainability and Infrastructure Commission, including one presentation summarizing the community engagement findings and needs document Task 3.3 Door-to-Door Canvassing
The Winter Consulting team will conduct door-to-door canvassing along the likely high priority corridors in North Central, which may include North Humboldt Street, North Delaware Street, and San Mateo Drive to ask survey questions to local residents regarding their mobility needs. LEG members may also participate and assist in facilitating community conversations. The door-to-door canvassing will take place in support of Task 5 Prioritization and Priority Project Development activities.
Task 4 Community-Led and Data-Supported Recommendations After the community has confirmed the Task 3.2 Community Needs and Goals document, Fehr & Peers and Winter will work with community members to define what transportation improvements in North Central are critical to improve mobility and access in the next five years.
Task 4.1 Community-Driven Recommendations Workshops
Winter Consulting will lead a community-centered workshopping process to define community-preferred improvements responding to the needs outlined in Task 3.2 as well as the prioritization criteria to be used in Task 5. We will encourage LEG members to facilitate and/or have active roles in the community workshops.
Workshops will have the option of being multilingual to be inclusive of the diversity of North Central residents.
The City will provide access to multilingual support services for interpretation and translation in support of these workshops. For those unable to join virtually, there will be a digital option.
Winter Consulting will lead up to two (2) community workshops will be conducted to get broad community input and hear the transportation and mobility needs of North Central community members. The workshops will be run as hands-on charrettes with small group exercises to tackle different questions and inputs. Fehr & Peers staff will participate in the workshops to help build capacity, sketch out community member ideas, and help refine ideas so that this process results in implementable, community-preferred solutions.
Task 4.2 Recommendations Development and Mapping
Based on input form community members, Fehr & Peers will further develop the improvement ideas crowdsourced by community members during the engagement process. Fehr & Peers will develop a map and corresponding list of recommended projects, policies, and/or programs based on the input. The list of recommendations is anticipated to be broad from complete streets infrastructure projects to parking programs to education. Each recommendation will include planning-level cost estimates with order of magnitude ranges.
Timelines will be examined to determine which projects could be substantially advanced in the next five years from a feasibility perspective. All recommendations will be coordinated with and integrate with related plans and upcoming projects, such as the upcoming Peninsula Avenue project and the TODPAP recommendations.
28 of 466
Professional Services Page 11 of 16
Rev 5/22
8 3
0 1
Task 4 Deliverables
•Short activity reports will be compiled after each engagement activity including main highlights and learnings. •Up to two meetings with City Council and/or the Sustainability and Infrastructure Commission, including one presentation summarizing Task 4.
Task 5 Prioritization and Priority Project Development
Task 5.1 Prioritization Assessment
Based on the community feedback in Task 4.1 and data assessment, Fehr & Peers will score each project for consistency with the community’s priorities. This list will then be sorted and presented to the community for confirmation. The top five projects will be advanced for additional project development.
Task 5.2 Top Five Project Cut Sheets
Fehr & Peers will develop two-page cut-sheets for the top five (5) priority projects to document the purpose, needs, community support, benefits, summary map of the project, and potential funding sources. This will include a planning-level cost estimate, and up to two graphics (e.g. a cross-section and map) to support project development. The purpose of these cut-sheets is to provide summaries to potential funders to advance the priority projects.
Task 5.3 Priority Project Pop-Up Events
Winter Consulting will conduct up to three (3) pop up events will be conducted at key locations within North Central to collect input from a broader range of the residents. These pop up events may be at key intersections of interest with high-foot traffic or at local community events. LEG members may also participate and assist in facilitating community conversations at these events.
Task 5 Deliverables
•Short activity reports will be compiled after each engagement activity including main highlights and learnings. •Draft and final two-page memorandum summarizing the prioritization criteria and resulting project scoring.
•Draft and final cut sheets (up to 5) for the priority projects in InDesign based on two rounds of consolidated comments – one with City staff and one with public comments.
Task 6 Plan Development
Task 6.1 Environmental Review
Based on the final recommendations, Fehr & Peers will prepare a supporting environmental document. Given the focus of the Plan, we anticipate preparing a Notice of Exception (NOE). The NOE will be documented in a letter or memo format akin to what was prepared for the City’s recently adopted 2022 Transit Oriented Development Pedestrian Access Master Plan.
Task 6.1 Deliverable
•Letter documenting NOE
29 of 466
Professional Services Page 12 of 16
Rev 5/22
8 3
0 1
Task 6.2 Plan Documentation
Fehr & Peers will consolidate Tasks 2, 3, 4, and 5 into an approximately 20-page Complete Streets North Central Plan. The Plan will be created in InDesign to make it visually oriented and use simple language for accessibility and rely on visuals, photos, and infographics to relay findings. We have assumed an administrative draft and a public review draft prior to finalization.
Task 6.2 Deliverables
•Draft Word document and sample InDesign layout.
•Administrative draft InDesign document that responds to a consolidated round of City staff comments on the Word document and InDesign layout.
•Public draft InDesign document that responds to City staff comments on the administrative InDesign draft.
•Final InDesign documented responding to a set of consolidated comments on the public review draft. •Up to two meetings with City Council and/or the Sustainability and Infrastructure Commission, including one presentation summarizing the final plan.
30 of 466
Professional Services Page 13 of 16
Rev 5/22
8 3
0 1
EXHIBIT B
FEE RATES
2022-2023
(July 2022 through June 2023)
Hourly Billing Rates
Classification Hourly Rate
Principal $240.00 - $375.00
Senior Associate $205.00 - $300.00
Associate $175.00 - $255.00
Senior Engineer/Planner $160.00 - $215.00
Engineer/Planner $130.00 - $175.00
Senior Engineering Technician $150.00 - $215.00
Senior Project Accountant $170.00 - $190.00
Senior Project Coordinator $130.00 - $180.00
Project Coordinator $120.00 - $170.00
Technician $150.00 - $170.00
Intern $95.00 - $140.00
•Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling. •Personal auto mileage is reimbursed at the then current IRS approved rate (58.5 cents per mile as of Jan 2022).
•Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor.
31 of 466
Professional Services Page 14 of 16
Rev 5/22
8 3
0 1
Engagement Advisor/Principal: $240 - 280
Associate Director: $125 - 150
Engagement Manager: $88 - 135
Deputy Engagement Manager: $80 - 110
Engagement Coordinator: $75 - 95
Admin: $75 - 110
32 of 466
Professional Services Page 15 of 16
Rev 5/22
8 3
0 1
EXHIBIT C
INSURANCE REQUIREMENTS
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1.Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2.Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3.Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4.Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
33 of 466
Professional Services Page 16 of 16
Rev 5/22
8 3
0 1
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance.
CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
34 of 466
CITY OF SAN MATEO
4 1
0 8
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 23-7387 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: May 1, 2023
SUBJECT:
Reasonable Accommodation Policy for Public Meetings – Adoption RECOMMENDATION:
Adopt a Resolution to approve the Reasonable Accommodation Policy for Public Meetings in compliance with Government Code Section 54953(g) and authorize the City Manager to make non-substantive changes as needed.
BACKGROUND:
The City of San Mateo is committed to providing equal access and opportunity to all individuals, including those with disabilities. The Americans with Disabilities Act (ADA) requires that public entities make reasonable accommodations to ensure that individuals with disabilities have access to programs, services, and activities. This includes access to public meetings of the City's legislative bodies.
To comply with the ADA, the City must have a procedure in place for receiving and resolving requests for reasonable accommodation for individuals with disabilities to access the public meetings of the City's legislative bodies. Government Code Section 54953(g), effective on January 1, 2023, requires agencies implement a procedure for receiving and resolving requests for reasonable accommodation for individuals with disabilities, and must give notice of these procedures.
The Reasonable Accommodation Policy for Public Meetings provides a detailed process for receiving and responding to requests for reasonable accommodation. This policy is based on best practices and legal requirements. Staff recommends the implementation of a procedure for receiving and resolving accommodation for individuals with disabilities to access the City's meetings of legislative bodies, as a necessary step to ensure compliance with the ADA and Government Code Section 54953(g).
BUDGET IMPACT:
There is no budget impact associated with this policy adoption.
ENVIRONMENTAL DETERMINATION:
This policy adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Proposed Resolution
35 of 466
CITY OF SAN MATEO
4 1
0 8
STAFF CONTACT
Martin McTaggart, Deputy City Clerk
[email protected]
(650) 522-7044
36 of 466
CITY OF SAN MATEO
RESOLUTION NO. ____ (2023)
PUBLIC MEETING REASONABLE ACCOMODATION POLICY
WHEREAS, Government Code Section 54953(g) mandates that the legislative body of local agencies shall have and implement a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility; and WHEREAS, the City of San Mateo is committed to providing equal access and opportunity to all individuals, including those with disabilities; and
WHEREAS, the Americans with Disabilities Act (ADA) requires that public entities make reasonable accommodations to ensure that individuals with disabilities have access to programs, services, and activities.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. This policy adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
2. The Public Meeting Reasonable Accommodation Policy attached as Exhibit A to this resolution is approved and the City Manager is authorized to make non-substantive changes.
37 of 466
8 2
6 8
S t a f f P o l i c i e s M a n u a l
Title: Public Meeting Reasonable Accommodation Policy
Policy #: ###
Sponsored by: City Clerk’s Office
Approved by: City Council
Date: Issued: ##/##/#### Amended: __/__/____
Purpose
Government Code Section 54953(g) requires that all public agencies have and implement a procedure for receiving and swiftly resolving reasonable accommodation requests for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and resolving any doubt in favor of accessibility.
Policy
It is the policy of the City that requests for reasonable accommodation may be made by any individual that attends or participates in a public meeting of a legislative body of the City of San Mateo.
Scope
This policy shall apply to all any person who participates in or attends a public meeting regarding the business of the City of San Mateo in any capacity. This policy shall apply to all public meetings of legislative bodies or ad hoc committees of the City of San Mateo.
If there is a conflict between the requirements of this policy or the procedures implementing the policy and a department’s policy, the more restrictive shall apply, unless compliance with the more restrictive requirement would conflict with state or federal law.
Definitions
1. Public Meeting – Any meeting of a majority of the members of a legislative body at the same time and place to hear, discuss or deliberate on any item that is within the subject matter jurisdiction of the legislative body.
2.Reasonable Accommodation - Individuals with disabilities may request accommodations other than those readily available. An accommodation will be considered to be unreasonable and will not be provided if it imposes undue financial or administrative burdens on the City or requires a fundamental alteration in the nature of a program.
38 of 466
8 2
6 8
Readily Available Accommodations
Any of the following accommodations can be provided for a public meeting included within the scope of this policy:
1.Agendas and staff reports: Upon request, any agenda or staff report can be made available in appropriate alternative formats to persons with a disability, including hyperlinks where appropriate, so that the user can access the linked information.
2.For individuals with hearing impairment: Qualified interpreters (e.g., sign language interpreters) can be provided, if the City is notified of this request at least 48 hours before a meeting. Assisted listening devices are also available for use upon request.
3.For individuals with visual impairments: Audio recordings of public meetings included within the scope of this policy are available on the City’s website. Additionally, public meetings are streamed on the Internet, by Zoom, and on the City’s public access channel.
4.For individuals with mobility impairments: The City has ADA accessible facilities to access Council Chambers. Individuals can access meetings via television broadcast, Zoom video, and through telephone access via Zoom.
Additional Accommodations (Upon Request)
Individuals with disabilities may also request reasonable accommodations other than those readily available using the process outlined below. Accommodations should be requested as early as possible because additional time may be required to provide the requested accommodation.
Note that an accommodation will be considered to be unreasonable and will not be provided if it imposes undue financial or administrative burdens on the City or requires a fundamental alteration in the nature of a program. If a particular accommodation is unreasonable, the City may offer an alternative accommodation that is reasonable.
Process to Request an Additional Accommodation:
1. Submitting a Request for Reasonable Accommodation:
a. For an additional accommodation not identified above, individuals should request an accommodation as soon as possible, preferably before the meeting they wish to attend, or at the start of the meeting itself if necessary. The sooner the request is made, the more likely it is that the City can provide the accommodation or an alternative.
b. Requests can be made orally or in writing and should be submitted to the City Clerk’s Office so as to avoid delay in reviewing and processing the request. Requests can be made by contacting the City Clerk’s Office at (650) 522-7040, via email to [email protected], or by mailing a request to the City Clerk’s Office located at 330 W. 20th Avenue, San Mateo, CA 94403.
39 of 466
8 2
6 8
c. Requests for an accommodation must provide the following information:
i. Meeting type, location and time: the individual submitting the request must state the name of the agency holding the meeting, as well as the location and time of the meeting.
ii. Accommodation being requested: the individual submitting the request may state how their participation within the public meeting will be limited without further accommodation. Individuals are not required to disclose a disability, a general statement of explanation will suffice.
iii. Contact information: In order to respond to the inquiry in a timely manner, the requestor must provide contact information, such as email address, telephone number. A mailing address may be provided, however this may impact a timely response to the request.
Procedures for City Staff
1. Receiving a Request for Reasonable Accommodation:
a. Any staff member who receives, or believes they may have received, an accommodation request, will promptly relay the request and the requestor’s contact information to the City Clerk.
b. The City Attorney may be requested to assist in the review of requests and assist staff in providing a response to the requestor as soon as practicable.
2. Responding to a Request for Reasonable Accommodation:
a. Reasonable accommodation request responses shall be provided in writing when such written response can be transmitted in a timely manner prior to the start of the specific meeting. Otherwise, the response will otherwise be provided orally. b. Responses will identify whether the accommodation is granted or granted in the alternative, and any instructions necessary to access the accommodation. If denied the response will identify the grounds for denial. City staff will document requests and responses provided orally.
c. Staff will make reasonable efforts to communicate with requestors to obtain clarifications or to discuss whether alternative accommodations will be viable.
Policy History
1. This policy, titled “Public Meeting Reasonable Accommodation Policy” (Policy ###), was originally created in #, 2023 and was approved by the City Council on # ##, 2023.
40 of 466
8 2
6 8
Contact for this Policy
City Clerk
Approval
This policy was issued on # ##, 2023 and approved by the City Council:
41 of 466
CITY OF SAN MATEO
4 1
0 7
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 82-4683 File ID: 23-7386 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: May 01, 2023
SUBJECT:
Police Department Patrol Vehicles – Purchase Contract
RECOMMENDATION:
Adopt a Resolution approving an alternative purchasing procedure and approve a purchase contract with National Auto Fleet Group for the purchase of nine (9) new 2023 Ford Police Interceptor Utility vehicles in the amount of $585,929.70; establish a contingency reserve in the amount of $59,000; authorize the Public Works Director to execute the purchase contract in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
The replacement of police vehicles is critical to provide safe transportation during the execution of police duties. The vehicle standard for most law enforcement is the Ford Police Interceptor Utility. Council previously approved the purchase of nine (9) 2023 Ford Hybrid Police Interceptors on September 19, 2022; however, due to the Ford Motor Company experiencing material shortages on the hybrid engine, Ford notified their customers that they are unable to fulfill their 2023 Ford Hybrid Police Interceptor orders.
As part of the Council’s priority to transition to a Green Fleet, staff had proposed the purchase of these hybrid units.
However, with Ford’s inability to fulfill the order, staff evaluated the following options:
•Electric Vehicles: Currently, Ford, Chevy, or Dodge do not have electrical vehicle options available. Many of the car manufacturers expect to produce vehicles comparable to the Ford Police Interceptor Utility in two years. Both the cities of Fremont and Menlo Park, however, have purchased Tesla models as part of their electrical vehicle police fleet. In 2019, the City of Fremont’s Police Department purchased a Tesla Model S 85 and a Tesla Model Y in 2021.
In late 2022, the City of Menlo Park initiated a pilot program to test three Tesla Model Y units for its police vehicle fleet. Both agencies experienced issues with the vehicles shutting off after 20 minutes of not being in use – the cars lock and the lights shut off. While the City of Fremont was able to find a solution, the City of Menlo Park is currently working on addressing the problem. On the Model Y model, the City of Fremont paid $57,000 for the vehicle and $28,000 for outfitting while the City of Menlo Park paid $66,000 for the vehicle and $38,000 for outfitting.
•Gas Powered: Due to their production challenges with the hybrid units, Ford Motor Company is allowing agencies with existing orders to elect to switch to the 3.3L naturally aspirated V6 or the 3.0L V6 EcoBoost (turbo-charged) gas powered engine models to keep vehicle orders in the same queue for purchase. Based on the staff’s evaluation and research of the two patrol packages available, the EcoBoost model is the higher performing and safer option.
This is based on acceleration, speed, and an enhanced suspension system that provides for more stability, especially in wet/rainy conditions, a superior braking system, and the same combined city/highway mpg as the
42 of 466
CITY OF SAN MATEO
4 1
0 7
3.3L naturally aspirated model. For nine vehicles, the 3.0L V6 EcoBoost are $8,550 more expensive (total) than the original hybrid units that were previously ordered.
The timely replacement of vehicles is critical to the operations of the Police Department. With the lack of electric vehicle options that meet the requirements for our police fleet, and since the Tesla models are only in the pilot phase for police use by other agencies, the recommendation is to purchase the Ford Interceptor EcoBoost models now as they are available for production. It is important to note that electric vehicle options will continue to be evaluated, and market availability of new models will increase in the next couple of years. The options right now, however, are limited to one manufacturer and in the testing phase. Also, the City’s Police Department currently operates Ford Interceptor EcoBoost models and are satisfied with the performance. Therefore, staff requests Council approval to purchase nine (9) new Ford 3.0L V6 EcoBoost Police Interceptor Utility vehicles to replace nine (9) existing vehicles that are past due for replacement. Accordingly, staff will terminate the prior purchase contract for the unavailable hybrid vehicles.
Staff utilized Sourcewell pricing through National Auto Fleet Group for the purchase of these vehicles. San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it finds doing so is in the best interest of the City. Sourcewell (formerly NJPA) is a government organization that solicits, receives, and reviews competitive bids for various specialty equipment, including the Ford Police Interceptor Utility vehicles. Sourcewell has conducted competitive, public bids to select vehicle vendors to achieve competitive pricing and has selected National Auto Fleet Group. Therefore, the purchase of nine (9) new 2023 Ford Police Interceptor vehicles from National Auto Fleet Group is in the best interest of the City because the 2023 Ford Police Interceptor vehicle is the recommended replacement for existing Police patrol vehicles and the City may rely on bids obtained from Sourcewell because it has solicited, received, and reviewed competitive bids for the desired Police patrol vehicles through its cooperative purchasing program. Based on the above, staff recommends the purchase of these nine (9) new 2023 Ford Police Interceptor vehicles from National Auto Fleet Group.
BUDGET IMPACT:
Sufficient funding is available in the Vehicle and Equipment Replacement Fund for this purchase.
ENVIRONMENTAL DETERMINATION:
This purchase is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Proposed Resolution
Att 2 - Purchase Contract – National Auto Fleet Group
STAFF CONTACT
Marie Silva, Facilities and Fleet Services Manager
[email protected]
6505227328
Azalea Mitch, Director of Public Works
[email protected]
(650) 522-7303
43 of 466
CITY OF SAN MATEO
RESOLUTION NO. ____ (2023)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE FOR THE PURCHASE CONTRACT OF NINE (9) NEW
FORD POLICE INTERCEPTOR UTILITY VEHICLES WITH NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $585,929.70
WHEREAS, the City Council is being asked to award a contract for the purchase of nine (9) Police Interceptor Utility vehicles in the amount of $585,929.70; and WHEREAS, San Mateo Municipal Code Section 3.60.030 generally requires competitive bidding for contacts of $100,000 or more; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures when it is in the best interest of the City; and WHEREAS, Sourcewell (formerly NJPA) offers services to make the government procurement process more efficient through cooperative purchasing; and
WHEREAS, use of Sourcewell – NJPA Contract #091521-NAF offers competitive pricing for the Ford Police Interceptor Utility vehicles from National Auto Fleet Group; and WHEREAS, the City’s Police Department currently utilizes Ford Police Interceptor Utility vehicles and is satisfied with their performance; and
WHEREAS, based on these circumstances, staff recommends approval of the purchase of nine (9) Ford Police Interceptor Utility vehicles from National Auto Fleet Group because it is in the best interest of the City without standard competitive bid practice.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. The purchase of nine (9) new Ford Police Interceptor Utility vehicles is not a project subject to CEQA because it consists of an organizational or administrative activity that will not result in direct or indirect physical changes to the environment. (CEQA Guidelines Section 15378(b)(5).)
2. In accordance with Municipal Code Section 3.60.070(h)(3), the purchase of nine (9) new Ford Police Interceptor Utility vehicles from National Auto Fleet Group based on pricing from Sourcewell is in the City’s best interest for these reasons:
a. The Ford Police Interceptor Utility vehicle is the standard for most law enforcement agencies; and
b. The City has obtained competitive pricing for the nine (9) new Ford Police Interceptor Utility vehicles with Sourcewell – NJPA Contract #091521-NAF from National Auto Fleet Group; and c. Sourcewell (formerly NJPA) competitively bids the contracts to provide the listed vehicles and the bid was awarded to National Auto Fleet Group.
44 of 466
8 2
6 5
3. The procedure utilized by staff of obtaining Sourcewell – NJPA Contract #091521-NAF with National Auto Fleet Group pricing for nine (9) new Ford Police Interceptor vehicles is approved in accordance with Municipal Code Section 3.60.070(h)(3).
4. The purchase of nine (9) new Ford Police Interceptor Utility vehicles in the amount of $585,929.70 is approved.
5. The Public Works Director is authorized to execute the purchase contract in substantially the form presented on behalf of the City.
45 of 466
Purchase Contract for Goods Page 1 of 14
Rev 7/21
PURCHASE CONTRACT FOR NINE (9) NEW FORD POLICE INTERCEPTOR UTILITY VEHICLES
FROM NATIONAL AUTO FLEET GROUP
This Purchase Contract (“Contract”), made and entered into this day of ___________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and NATIONAL AUTO FLEET GROUP, a Division of Chevrolet of Watsonville (“VENDOR”).
RECITALS:
A. CITY desires to purchase certain nine (9) new 2023 Ford Police Interceptor Utility vehicles hereinafter described.
B. CITY desires to engage VENDOR to provide this Ford Police Interceptor Utility vehicle by reason of its qualifications and experience and VENDOR has offered to provide the required goods on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - PURCHASE
The goods to be purchased from VENDOR under this Contract are described in Exhibit A to this Agreement, which is attached and incorporated by reference.
SECTION 2 - PRICE AND TAXES
All prices, for an amount not to exceed $585,929.70, shall be as stated in this Contract and are firm and not subject to escalation. This purchase is subject to all California sales tax. Municipalities are exempt from federal excise and transportation taxes. Prices shall exclude these taxes.
SECTION 3 - PAYMENT
Unless otherwise agreed in writing, payment terms shall be net thirty (30) days from date of receipt of invoice or acceptance of goods, whichever occurs last. Invoices must cite the purchase order number to prevent delay in payment. All invoices must be mailed to City of San Mateo, Attn: Accounts Payable, 330 West 20th Avenue, San Mateo, CA 94403.
46 of 466
Purchase Contract for Goods Page 2 of 14
Rev 7/21
SECTION 4 - DELIVERY AND PERFORMANCE
Time is of the essence in the performance of this Contract. If delivery of goods cannot be made at the specified time, VENDOR shall promptly notify the CITY of the earliest possible date for delivery.
Notwithstanding such notice, if VENDOR for any reason fails to deliver goods within the time specified or to the CITY’s satisfaction the CITY may terminate this Contract or any part thereof without liability except for goods previously provided and accepted. The CITY’s receipt or acceptance of all or part of a non-conforming delivery shall not constitute a waiver of any claim, right or remedy the CITY has under this Contract or applicable law.
SECTION 5 - SHIPMENT AND INSPECTION
VENDOR assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products. No charges for transportation containers, packing, etc., will be allowed the vendor unless so specified in this Contract.
All shipments shall be F.O. B. 1961 Pacific Blvd. San Mateo. Transportation charges shall be shown as a separate item on the invoice.
The CITY may revise shipping instructions as to any goods not as yet shipped. The CITY shall have the right to inspect any or all of the goods at VENDOR’s place of business or upon receipt by the CITY. By reason of its failure to inspect the goods, the CITY shall not be deemed to have accepted any defective goods or goods which do not conform to the specifications provided or to have waived any of the CITY’s rights or remedies arising by virtue of such defects or non-conformance. VENDOR shall be responsible for payment of shipping for the return of any defective goods. Shipping documents and invoices must cite the Purchase Order number.
SECTION 6 - WARRANTIES
In addition to any other expressed or implied warranties and unless otherwise agreed in writing, VENDOR warrants that all products delivered hereunder will be new, suitable for use as described, of the grade and quality specified, free from all defects in design, material and workmanship; in conformity with all samples, drawings, descriptions and specifications furnished; in compliance with all applicable federal, state and local laws and regulations, and free of any liens and encumbrances. These warranties shall not be deemed to exclude VENDOR’s standard warranties or other rights or warranties which the CITY may have or obtain.
SECTION 7 - INDEMNITY
VENDOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of VENDOR’s performance of this Contract, except for those claims arising out of CITY’s sole negligence or willful misconduct. VENDOR agrees to defend CITY, its elected and appointed officials, employees, and agents against any such claims.
47 of 466
Purchase Contract for Goods Page 3 of 14
Rev 7/21
SECTION 8 - TERMINATION
This Contract may be terminated by mutual consent of both parties or by the CITY at its discretion. The CITY may cancel an order for goods at any time with written notice to VENDOR, stating the extent and effective date of termination. Upon receipt of this written notice, VENDOR shall stop performance under this Contract as directed by the CITY. If the Contract is terminated, VENDOR shall be paid in accordance with the terms of the Contract for goods delivered and accepted.
SECTION 9 - REMEDIES
In the event of VENDOR’s breach of this Contract, City may take any or all of the following actions, without prejudice to any other rights or remedies available to the City by law: (a) require Vendor to repair or replace such goods, and upon VENDOR’s failure or refusal to do so, repair or replace the same at VENDOR’s expense; (b) reject any shipment or delivery containing defective or nonconforming goods and return for credit or replacement at VENDOR’s option, said return to be made at VENDOR’s cost and risk; (c) cancel any outstanding deliveries and treat such breach by VENDOR as VENDOR’s repudiation of this contract. In the event of the CITY’s breach hereunder, VENDOR’s exclusive remedy shall be VENDOR’s recovery of the goods or the purchase price payable for goods shipped prior to such breach.
SECTION 10 - COMPLIANCE WITH LAW
VENDOR warrants that it will comply with all federal, state, and local laws, ordinances, rules and regulations applicable to its performance under this Contract. VENDOR shall obtain and maintain throughout the life of the Contract all permits or licenses required in connection with the manufacture, sale, and shipment of the products ordered under this Contract.
SECTION 11 - ASSIGNMENT
VENDOR shall not delegate or subcontract any duties and services or assign any rights or claims under this Contract without the CITY’s prior written consent.
SECTION 12 - ARTWORK, DESIGNS, PATENTS, COPYRIGHTS AND TRADEMARKS VENDOR hereby agrees that the sale, use or incorporation into manufactured products of all machines, software, hardware, materials and other devices furnished under this Contract are free and clear of infringement of any valid patent, copyright, or trademark. VENDOR shall hold the CITY harmless from any and all costs and expenses, including attorney fees, liability, and loss of any kind growing out of claims, suits or actions alleging such infringement, and VENDOR agrees to defend such claims, suits or actions.
48 of 466
Purchase Contract for Goods Page 4 of 14
Rev 7/21
SECTION 13 - GOVERNING LAW
This Purchase Order and the contract between the parties evidenced hereby or attached thereto shall be deemed to be made in the State of California and shall in all respects be construed and governed by the laws of that state.
SECTION 14 - VENUE
In the event of litigation, venue will be in the County of San Mateo.
SECTION 15 - WAIVER
The waiver of any term, condition or provision hereof shall not be construed to be a waiver of any other such term, condition or provision, nor shall such waiver be deemed a waiver of a subsequent breach of the same term, condition or provision.
SECTION 16 - COSTS AND ATTORNEY FEES
Attorney fees in an amount not exceeding $85 per hour per attorney, and in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Contract. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Contract.
SECTION 17 - MEDIATION
Should any dispute arise out of this Contract, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfolded" process.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
49 of 466
Purchase Contract for Goods Page 5 of 14
Rev 7/21
SECTION 18 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
To CITY: Marie Silva
City of San Mateo
1961 Pacific Blvd.
San Mateo, CA, 94403
To VENDOR: National Auto Fleet Group
Attn: Jesse Cooper
490 Auto Center Drive
Watsonville, CA, 95076
SECTION 19 - AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT This document represents the entire and integrated agreement between CITY and VENDOR and supersedes all prior negotiations, representations, and agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and VENDOR. [SIGNATURE PAGE FOLLOWS]
50 of 466
Purchase Contract for Goods Page 6 of 14
Rev 7/21
IN WITNESS WHEREOF, CITY OF SAN MATEO and National Auto Fleet Group have executed this Agreement the day and year first above written.
CITY OF SAN MATEO VENDOR
Azalea Mitch
Public Works Director
Date Jesse Cooper
Account Manager
Its Authorized Agent
Date
APPROVED AS TO FORM
Linh Nguyen
Assistant City Attorney
Date
51 of 466
Purchase Contract for Goods Page 7 of 14
Rev 7/21
Exhibit A
52 of 466
Purchase Contract for Goods Page 8 of 14
Rev 7/21
53 of 466
Purchase Contract for Goods Page 9 of 14
Rev 7/21
54 of 466
Purchase Contract for Goods Page 10 of 14
Rev 7/21
55 of 466
Purchase Contract for Goods Page 11 of 14
Rev 7/21
56 of 466
Purchase Contract for Goods Page 12 of 14
Rev 7/21
57 of 466
Purchase Contract for Goods Page 13 of 14
Rev 7/21
58 of 466
Purchase Contract for Goods Page 14 of 14
Rev 7/21
59 of 466
THE FOLLOWING PUBLIC
COMMENTS WERE SUBMITTED
FOLLOWING THE PUBLICATION
OF THE AGENDA PACKET
60 of 466
Subject: Police cars
Hello councilmembers,
And happy Friday. I would request that someone pull the $580k contract for new police cars off the consent calendar to learn more about the purchase. I favor investing in important infrastructure for our police, but the decision to go ahead and purchase non-hybrid cars despite a directive from council to purchase hybrid vehicles that are presently not available suggests an urgent need for the vehicles that the memo doesn’t really explain.
Is it really so urgent we
can’t wait 6 months to see if hybrid cars become more readily available? $580k is a lot to spend on what is admittedly a less desirable choice, and one that means that at least nine cars in the fleet wont be hybrid for the next many years.
There may be a perfectly reasonable
rationale for the need to purchase the vehicles right now, but I think an explanation of the rationale would be helpful, in light of our anticipated budget shortfall.
Also hoping we can keep the discussion of the DA investigation to a minimum.
It’s a
distraction that is dividing our community unnecessarily.
Caiti
From: Caiti Busch
Sent: Friday, April 28, 2023 8:12 AM
To: City Council (San Mateo) <[email protected]>
61 of 466
CITY OF SAN MATEO
4 1
6 0
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: NEW BUSINESS Account Number: 10-1711 File ID: 23-7466 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: City Attorney's Office
MEETING DATE: May 01, 2023
SUBJECT:
District Attorney Report on Allegations of Brown Act Violations and Vote Trading; Code of Conduct for the City Council and City Boards and Commissions
RECOMMENDATION:
As appropriate, discuss findings of the San Mateo County District Attorney regarding its investigation into allegations of Brown Act violations and vote trading, and provide direction to staff on appropriate action to be taken, if any, such as the adoption of a code of conduct for members of the City Council and City boards and commissions.
BACKGROUND:
On April 5, 2023, the San Mateo County District Attorney (DA or District Attorney) wrote to the City Attorney in response to a request for a DA investigation into allegations of Brown Act violations and vote trading. That letter is included as Attachment 1. At the next City Council meeting on April 17, 2023, three members of the Council asked for this response to be placed on the next Council meeting agenda, along with a discussion of what, if any, appropriate action should be taken by the City Council. The possibility of enacting a code of conduct for members of the City Council as well as City boards and commissions was also mentioned.
DISCUSSION:
The City Council has no power to remove one of its members from the office of Councilmember. Members of the Council are elected officials and as such are answerable to the voters at the end of their term if they are eligible for and seek re- election. Alternatively, they are subject to the recall process under state law. City Charter Section 2.07 provides that a councilmember shall forfeit their office only under limited circumstances, such as being convicted of certain crimes or lacking the qualifications to hold office.
City Council Guidelines
The City Council has adopted Guidelines, although they do not include penalties due to lack of compliance such as censure.
Rather, the Guidelines are intended to describe the way in which the Council conducts its business, and to that end Chapter 1 states:
The purpose of these guidelines is to set a standard of professionalism for the conduct of the City Council’s business. San Mateo has a long and proud tradition of open government and civil, intelligent public discourse.
These guidelines are intended to enhance public participation and Council debate so that the best possible decisions can be made for San Mateo.
Guidelines Ch. 1, p. 3. The Guidelines do set forth behavioral rules under Chapter 6 (“Council Member Conduct”). Section 1 of this chapter calls on Council members to, for example:
62 of 466
CITY OF SAN MATEO
4 1
6 0
• put constituents first at all times;
• treat each other, staff, and members of the public with dignity, courtesy, and respect; • be attentive to others, limiting interruptions and distractions; • encourage diverse viewpoints in debate while being mindful not to prolong discourse or block consensus; • agree to respectfully disagree;
• keep comments clear, concise, and on-topic;
• start and end meetings on time, work from the agenda; and • present problems in a way that promotes discussion and resolution.
The Guidelines are included as Attachment 2.
Board and Commission Rules and Procedures
The Boards and Commissions Rules and Procedures (“Rules and Procedures”) contain similar guidance as the Guidelines related to the conduct of its members (see Chapter 5 – “Commissioner Conduct”). Unlike the Guidelines however, failure to comply with the Rules and Procedures may be cause for removal from the appointed position, as stated in Chapter 1.
The Rules and Procedures are included as Attachment 3. Note that under Section 6.08 of the City Charter, members of Boards and Commissions serve at the pleasure of the Council and may be removed by the vote of a majority plus one.
BUDGET IMPACT:
There is no budget impact from this administrative action.
ENVIRONMENTAL DETERMINATION:
This review of Council Guidelines is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – District Attorney letter
Att 2 – City Council Guidelines
Att 3 – Board and Commission Rules and Procedures
STAFF CONTACT
Prasanna Rasiah, City Attorney
[email protected]
(650) 522-7020
63 of 466
64 of 466
65 of 466
66 of 466
City Council Guidelines
Adopted on August 17, 2015
by Resolution No. 82 (2015)
Amended by Council action on:
January 17, 2017, April 17, 2017, April 16, 2018, May 21, 2018, May 3, 2021, February 22, 2022, and October 17, 2022
67 of 466
San Mateo City Council Guidelines 10/17/22
2 City of San Mateo, Council Guidelines
Table of Contents
Chapter 1. Purpose and Overview ............................................................................................ 3 Chapter 2. Authority of the City Council ................................................................................... 4 Chapter 3. Key Governance Principles ...................................................................................... 5 Chapter 4. Duties ...................................................................................................................... 7 Chapter 5. Selection of Mayor and Deputy Mayor .................................................................. 10 Chapter 6. Council Member Conduct ...................................................................................... 12 Chapter 7. Meetings ............................................................................................................... 13 Chapter 8. Meeting Agendas ................................................................................................... 18 Chapter 9. Financial Matters ................................................................................................... 21 Chapter 10. Communication ..................................................................................................... 26 Chapter 11. Legislative .............................................................................................................. 31 Chapter 12. Council Liaison Roles ............................................................................................. 34 Chapter 13. Boards and Commissions ....................................................................................... 37 Chapter 14. References ............................................................................................................. 40
68 of 466
San Mateo City Council Guidelines 10/17/22
3 Chapter 1. Purpose and Overview
This handbook provides guidelines for the San Mateo City Council that describe the way the Council does its business. It is a compilation of all Council-related rules and procedures that have been formally adopted by Council.
The purpose of these guidelines is to set a standard of professionalism for the conduct of the City Council’s business. San Mateo has a long and proud tradition of open government and civil, intelligent public discourse. These guidelines are intended to enhance public participation and Council debate so that the best possible decisions can be made for San Mateo.
Revisions to these Guidelines
These guidelines, which must be approved by the City Council as a body, are subject to review and future modification as needed.
City Council Vision
The City Council’s vision and strategic goals can be found on the City’s website:
http://www.cityofsanmateo.org/index.aspx?nid=167
69 of 466
San Mateo City Council Guidelines 10/17/22
4 Chapter 2. Authority of the City Council
1. The City Council is the policy and lawmaking body of the City. State and local laws define the powers and responsibilities of the City Council.
2. General Authorities and Applicability
Charter section 2.12 and the San Mateo Municipal Code provide that the City Council shall determine its own rules and order of business. When not in conflict with the Charter of the City of San Mateo, or the Constitution or laws of the State of California, these City Council Guidelines (“Guidelines”) shall be in effect upon adoption by resolution of the Council.
3. Revisions to these Rules
The Council shall review and revise these Guidelines as needed.
4. Rosenberg’s Rules of Order
To the extent these Guidelines do not address an issue of parliamentary procedure for legislative body meetings, Rosenberg’s Rules of Order: Simple Parliamentary Procedures for the 21st Century shall apply.
70 of 466
San Mateo City Council Guidelines 10/17/22
5 Chapter 3. Key Governance Principles
In 2022, the City will conduct its first by-district election for City Council members, with districts 1, 3, and 5 holding district elections in November 2022 and districts 2 and 4 holding its first district elections in November 2024. This new election process changes how council members are elected, but not how they govern. It is the intent of the City Council to continue the practice of governing with a citywide perspective. The City Council acts as a body, not as individuals. An overriding principle is that all members of the City Council continue to serve all of the people of San Mateo.
Key Governance Principles
1. Serving the Entire Community
A. The City Council wishes to remain united in its service to the community and will govern by considering the needs and interests of the community as a whole.
B. Members of the City Council will continue to serve all residents, regardless of whether they live within their district. Any member of the City Council may be responsive to requests from anyone in the community.
2. City Management and Governance
Professional management in a Council-Manager form of government will continue, with all of the best management practices that the City Council currently receives.
3. Use of City Resources
A. The City Council will strive to use taxpayer resources efficiently and effectively, while providing consistent services for all residents. Resources will be allocated based on the City’s long-term strategic plan and citywide considerations of service levels and financial capacity.
B. Budget allocations and financial considerations will not be made based on districts.
4. Distribution of Council Duties and Events
Fair distribution of duties and assignments is a priority. Long-standing practices regarding invitations to members of the City Council to events and activities, appointments to committees and various bodies, and the process for board and commission appointments will remain in effect.
5. Communications and Access to Information
71 of 466
San Mateo City Council Guidelines 10/17/22
6 A. Council members will have equal access to information. Information necessary for the City Council to govern on a citywide basis will be shared with all City Councilmembers.
B. Communication resources will be provided on a citywide and/or program-level basis with equitable distribution across districts.
72 of 466
San Mateo City Council Guidelines 10/17/22
7 Chapter 4. Duties
1. Duties of the Council
A. Refer to the City of San Mateo Charter for a detailed description of codified duties of the City Council.
B. Disaster Responsibilities
1. In the event of a disaster, the City Council holds the following roles:
a. Primarily, to make decisions that will enable the emergency operation to continue effectively.
b. To liaison to other governmental agencies that are responding to the disaster.
c. To assist in the conveyance of public information.
2. See the “Elected Officials’ Guide to Managing Disasters” from the California Office of Emergency Services for a detailed description of the roles and responsibilities of Council Members in times of disaster.
2. Duties of Mayor
A. To conduct meetings of the City Council as its chairperson.
1. Ensure that consideration of items on the agenda move along without delay.
2. Ensure that petitioners, proponents and opponents are heard but not allowed to disrupt the meeting.
3. Ensure that decorum is maintained at the meeting.
4. In presiding over matters where the public has provided testimony and/or raised questions, the Mayor should:
a. Restate the question coming before the Council.
b. Direct questions or comments requiring a response to staff for a response.
c. Ensure that staff and members of the public direct their comments to the chair.
73 of 466
San Mateo City Council Guidelines 10/17/22
8 d. If necessary, help keep Council Member questions relevant to the matter being considered by the Council.
e. If necessary, consider calling for a brief recess if orderly conduct of the meeting is being disrupted.
f. Announce the decision of the Council on all subjects.
5. To ensure that each member of the Council is provided an opportunity to completely express their views on items of business, the Mayor should:
a. See that Council Members ask to be recognized by the Mayor before speaking.
b. Ensure that each Council Member is given the opportunity to fully express their views.
B. To represent City Government as its chief elected official at community functions, events, meetings, and business outreach and retention visits.
C. On behalf of the City Council, to officially welcome dignitaries, officials, and gatherings.
D. To vote on behalf of the Council at regional meetings such as the San Mateo County Council of Cities/City Selection Committee; provided that the vote is not inconsistent with established policies or previously expressed Council consensus.
This is expected protocol for any Council Member who represents the City on any regional bodies.
E. To correspond on behalf of the Council on subjects, issues, and legislative proposals provided that opinions expressed on behalf of the Council or City Government are not inconsistent with established policies or previously expressed Council consensus.
F. To vote as the City’s “voting delegate” at the League of California Cities Annual Conference and other similar meetings. This responsibility may be delegated to another Council Member.
G. To review the agendas of meetings of the City Council and participate in their preparation as necessary.
H. To recommend Council Members for liaison positions on various boards, commissions and agencies. The Mayor’s recommendations shall be discussed and confirmed by a majority vote of the Council and are subject to change.
I. To serve as the City’s primary contact for the media.
74 of 466
San Mateo City Council Guidelines 10/17/22
9 J. Nothing under the Mayor’s duties shall limit any individual Council Member’s ability to interact with members of the public.
3. Duties of Deputy Mayor
In the absence of the Mayor from the City or a Council meeting, the Deputy Mayor shall possess all powers of the office of the Mayor; and be subject to all prescribed duties for that office.
4. Duties of Council Members
A. Arrive on time for all Council meetings.
B. Review all meeting materials in preparation for Council meetings.
C. Fulfill the liaison assignments to external agencies, legislators, and the City’s boards and commissions.
75 of 466
San Mateo City Council Guidelines 10/17/22
10 Chapter 5. Selection of Mayor and Deputy Mayor
1. City Council reorganization, including rotation of the office of Mayor and Deputy Mayor occurs annually at the regular meeting in December.
2. The City Council believes that experience as a Council Member will assist those who are selected to serve as Mayor or Deputy Mayor, and that it is in the City’s best interest that these selections be made in a manner that permits the Mayor and Deputy Mayor to gain that experience in cycles of governing and to acclimate themselves to the jobs, tasks, and roles prior to assuming their respective offices.
3. It is appropriate to base such succession on rotation, seniority and election results according to the following:
A. Each Council Member has a specified position in the rotation sequence. In any year, the first person in the sequence is typically selected as Mayor, and the second in the sequence as the Deputy Mayor.
B. After serving as Mayor, that Council Member moves to the end of the rotation sequence, and the other four Council Members move forward.
C. When a Council Member is newly elected or appointed (as the result of a cancelled election), that new Council Member goes into the fourth position in the rotation, after all incumbents, but before the current outgoing Mayor.
D. If two or more Council Members are newly elected or appointed at the same time, the newly elected or appointed Council Members shall draw lots to determine their position relative to one another in the rotational sequence.
E. If a Council Member is appointed to fill a mid-term vacancy, that Council Member will go to the bottom of the rotational list.
F. Incumbent Council Members, when re-elected, do not begin anew at the bottom of the list, but rather retain their placement in the rotation.
G. If for any reason (death, resignation, recall, not seeking re-election, etc.) a Council Member is removed from the rotation, the remaining Council Members move forward in the sequence.
H. A Council Member may decline to serve as Mayor or Deputy Mayor. In this case, the office would pass to the next Council Member on the list. The Council Member who declined may drop back one position in the rotation.
76 of 466
San Mateo City Council Guidelines 10/17/22
11 4. When the Council reorganizes, the outgoing Mayor will nominate the Deputy Mayor to succeed him/her. The newly appointed Mayor will then nominate the next Council Member in the rotational sequence to serve as Deputy Mayor for the coming year.
5. The process described above shall guide the council’s selection of the Mayor and Deputy Mayor; however, a majority of the City Council retains the authority to disregard the process and select any member of the City Council for these positions.
6. The City Clerk shall keep a list outlining the suggested rotational sequence and update it annually.
77 of 466
San Mateo City Council Guidelines 10/17/22
12 Chapter 6. Council Member Conduct
1. Members shall:
A. put constituents first at all times;
B. treat each other, staff, and members of the public with dignity, courtesy, and respect;
C. maintain confidentiality of all closed session materials and discussion; D. be attentive to others, limiting interruptions and distractions; E. encourage diverse viewpoints in debate while being mindful not to prolong discourse or block consensus;
F. agree to respectfully disagree;
G. keep comments clear, concise, and on-topic;
H. start and end meetings on time, work from the agenda; I. present problems in a way that promotes discussion and resolution; and
2. Council Members shall not participate as a volunteer in any of the City’s operating departments.
3. Council Members are subject to all the provisions of the City’s Harassment, Discrimination and Reasonable Accommodations for Disabilities Policy (#301).
78 of 466
San Mateo City Council Guidelines 10/17/22
13 Chapter 7. Meetings
1. All Council decisions must be taken at City Council meetings. Before taking action, the City Council may be informed by project applicants, interested members of the public, and City staff.
2. No business may be transacted by the Council at a regular or special meeting unless a quorum of the membership is present (50% plus one of those currently serving).
3. Council Meeting Dates
A. If at any time any regular meeting of the Council falls on a holiday, the regular meeting shall be held on the next business day or the earliest business day within a week.
B. Once a year, adopt a schedule of Council meetings for the following year identifying any regular meeting dates that need to move due to major holidays.
C. Meeting dates may be amended with the approval of the Council.
4. Types of Meetings
A. Regular Meetings are conducted at City Hall Council Chambers on the first and third Monday nights of each month. In July, August, and December, only one meeting is held during the month. The meetings begin at 7:00 p.m. It is City policy to make every effort to complete and distribute the agenda and related reports by the preceding Thursday. For major complex projects and policies, the City will make every effort to distribute reports as early as possible before the meeting when the item will be considered.
B. Special Meetings are called at a non-regular meeting date and time. They are called by the Mayor or Council with a minimum of 24 hours’ notice, versus 72 hours’ notice for regular meetings.
C. Study Sessions are special meetings that are held for the purpose of providing information to the City Council, particularly on issues that are more complex or more time-consuming than matters typically scheduled on a regular City Council meeting. At study sessions Council Members may state their individual responses and questions to the information provided and may collectively provide direction to City staff. No action is taken at the study sessions, but direction may be given D. Closed Sessions can be part of either special or regular meetings. The Council conducts its business in public to the greatest extent possible. State law recognizes that public discussion of certain items could jeopardize the public interest, compromise the City’s position, or cost the citizens of San Mateo financially, and,
79 of 466
San Mateo City Council Guidelines 10/17/22
14 therefore, generally allows the City Council to hold closed session meetings for the consideration of certain personnel matters, labor negotiations, real property negotiations, matters of public security, and the discussion of litigation, among other things. These rules provide for strict confidentiality of City Council discussion as required by State law. The procedures for the conduct of the closed sessions shall be the same as those for open session meetings, except that the public, after an opportunity for public comment, are excluded.
E. Emergency Meetings are allowed per the Ralph M. Brown Act when an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of the public’s well-being.
F. Adjourned Meetings due to Power Outages
In the event a quorum of the City Council loses electrical power or suffers an internet connection outage not corrected within 15 minutes, the meeting will be adjourned to a date certain. Any items noticed as public hearings will be continued to the next regularly scheduled meeting of the City Council. Any other agenda items the Council has not taken action on will be placed on a future agenda.
5. Voting
A motion, second, and a majority vote of the Council shall be required for any formal action of Council.
6. The Mayor, with the approval of a majority of the Council, can change the order of hearing of items on the agenda.
7. Public Participation
A. Members of the public are encouraged and invited to participate in the legislative process by submitting written comments before the meeting or speaking in person at a meeting.
B. It is the intent of these rules to allow everyone to be heard without fear of jeers or cheers that may discourage public participation. For this reason, these rules are taken seriously. Disruptive or unruly behavior may result in removal from the Council meeting.
C. Time Limits for public comment:
1. Individual Speakers - 3 minutes
2. Organized group (in lieu of individual speakers) – up to 15 minutes, for a group presentation, as many speakers are allowed as fit in that time allowance
80 of 466
San Mateo City Council Guidelines 10/17/22
15 3. The Mayor may, at their discretion, limit the amount of time allotted to the speaker(s)when needed
D. Members of the public are invited to speak at the lectern microphone to ensure all attendees can hear and so that it can be captured on the video recording.
E. Individuals who wish to speak should submit a speaker card to the City Clerk to be called up at the appropriate time.
8. Agendized Discussion Items (Public Hearings, New Business, Old Business) A. Staff / applicant presentation
B. Council questions to applicant and/or staff
C. Open public hearing (or public comment section) for testimony D. Close public hearing (or public comment section)
E. Response by staff to public questions/concerns, if warranted F. Council discussion and deliberation
G. Council votes
9. Appeals
A. Appeals are public hearings and will follow the order stated in #8 with the following time allocations:
1. Appellant – 15 min
2. Individual Speakers – 3 min
3. Rebuttal – 5 min
4. If the appellant is not the applicant, the applicant shall also have 15 min, following the Appellant
5. Tenant Relocation Appeals Hearings – both the Landlord and the Tenant shall each be given 15 minutes to present, and each shall have a 5-minute rebuttal
B. Appeals from decisions of the City’s Boards and Commissions shall appear on the Council agenda for discussion. Council determines whether to affirm the action of the commission, refer the matter back to the commission, or reverse the decision.
81 of 466
San Mateo City Council Guidelines 10/17/22
16 C. Any person that addressed the Council during one of the fifteen-minute periods may not speak again during the public comment period for individual speakers on the appeal.
10. Items Considered after 11:00 p.m.
At 11:00 pm Council will determine with a majority vote or consensus whether to continue with an item or if they will take up any remaining unheard items.
11. Action Minutes
A. The City Council shall use Action Minutes (action minutes contain very little, if any, narrative content) or light summary at the discretion of the City Clerk, to record their proceedings.
B. Motions and votes are shown in the record.
C. Media (audio/video) recordings will be used in order to provide a verbatim record of meetings as identified in the City’s Records Retention Schedule.
12. Conflict of Interest
A. The Political Reform Act (PRA), implemented, regulated and enforced by the Fair Political Practices Commission (FPPC), controls financial conflicts of interest.
B. The other applicable law is Government Code §1090, which applies only to City contracts in which a public official has a financial interest.
C. Whenever it appears to a Council Member they may have a prohibited financial interest in any City contract, or an item that may be presented to the City Council, the Council Member should consult with the City Attorney at the earliest opportunity for advice on whether a disqualifying conflict of interest exists.
D. If the City Attorney is consulted on such a matter, the City Attorney shall provide their advice in writing, and shall provide a copy of their opinion to the City Council, the City Manager, and the City Clerk.
E. With full consideration of the City Attorney’s advice, it is up to each individual Council Member to decide for him/herself whether there is a conflict of interest.
F. A member shall not vote upon any matter on which they have a conflict of interest.
G. A member shall openly state the reason for their conflict of interest.
82 of 466
San Mateo City Council Guidelines 10/17/22
17 H. A member who is disqualified by a conflict of interest shall recuse him/herself from the dais and leave the room unless it is during the Consent Calendar.
83 of 466
San Mateo City Council Guidelines 10/17/22
18 Chapter 8. Meeting Agendas
1. Agenda Order
City Council agendas will be prepared by the City Clerk and presented to the City Council in the order described below.
A. Opening
1. Pledge of Allegiance
2. Roll Call
B. Ceremonial matters
The presentation and receipt of ceremonial resolutions and celebrations not requiring formal legislative action. In order to ensure the business of the meeting can be handled timely, no more than three (3) items will be scheduled under ceremonial in any meeting; only one speaker representing the group; and no more than three (3) presentation slides may be used.
C. Consent Calendar
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
D. Public Comment
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda. Comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment will be provided later in the agenda, if needed.
E. Public Hearing
Duly noticed hearings as mandated by local, state, or federal law, providing an opportunity for public review and comment of a proposed action by the Council.
F. Old Business
Non-routine items that have been presented before that require further oral presentation and/or discussion before action is taken.
84 of 466
San Mateo City Council Guidelines 10/17/22
19 G. New Business
Non-routine items requiring an oral presentation and discussion before action is taken.
H. Reports and Announcements
City Manager, City Attorney, and Council Members report on their various assignments and liaison roles, and Council Members may make individual requests to schedule future items for consideration. A majority vote of Council is required to place a request on a future agenda. If a Council Member is going to make a request to agendize an item, such as a resolution of support, a copy of the proposed resolution should be send no later than the time of the agenda packet issuance in order to give the other Council Members adequate time to review and determine if it is something they would like to support I. Additional Public Comment (if needed)
J. Adjourn
2. Agenda Item Submission
A. Persons who can place matters on the agenda: City Manager or City Attorney B. Council Member:
1. A Council Member may request an item be considered on a future agenda and, upon agreement through a vote of a majority of Council, staff will prepare an agenda report and place the item on a future agenda. Before the vote staff will provide information on how much staff time is estimated to be required to produce the agenda report.
2. Council Members may make this request verbally during a meeting or may submit a written request.
C. Members of the Public
1. A member of the public may request Council action in the following ways:
a. Write a letter to the City Council
b. Speak during the Public Comment period at a City Council meeting c. Attend annual Council goal setting meeting and provide input
85 of 466
San Mateo City Council Guidelines 10/17/22
20 2. Upon agreement of a majority of the City Council, Council will determine whether to place on a future agenda an item requested by the public.
86 of 466
San Mateo City Council Guidelines 10/17/22
21 Chapter 9. Financial Matters
1. Council Member Compensation
A. State law sets the overall level of compensation for City Council Members (California Government Code § 36516).
B. Compensation of Council Members is set by Resolution (see the San Mateo City Charter, Section 2.03 Compensation).
C. Council Member benefits are established in San Mateo City Charter, Section 2.04 Benefits and Expenses.
D. A full explanation of Council Member compensation is available on the City’s website.
2. City Council Expense Reimbursement Policy
A. Authorized Expenses
1. City funds, equipment, supplies, titles, and staff time must only be used for authorized city business. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this policy are met:
a. Communicating with representatives of regional, state, and national government on matters of interest to the City.
b. Meeting with City staff on matters relating to City business. c. Attending educational seminars designed to improve officials’ skill and information levels.
d. Participating in local, regional, state, and national organizations whose activities effect the City’s interests; however, a member of the City Council shall not accept an elected or appointed position that would require anticipated costs to the City of more than $100 annually without City Council approval.
e. Recognizing the service to the City (for example, thanking a longtime employee with a retirement gift of nominal value). f. Attending fundraising events for nonprofit entities providing services of benefit to the City and /or its residents.
g. Attending City events.
87 of 466
San Mateo City Council Guidelines 10/17/22
22 h. Implementing a City approved strategy for attracting or retaining businesses to the City, which will typically involve at least one staff member.
2. All other expenses require prior approval by the City Council.
3. The City will not reimburse the following expenses:
a. The personal portion of any trip.
b. Political contributions or events.
c. Family expenses, including partner’s expenses when accompanying official on agency-related business.
d. Entertainment expenses, such as movies, sporting events, or cultural events.
e. Non-mileage personal automobile expenses, including repairs, citations, insurance or gasoline.
B. Cost Control
To conserve City resources and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. If expenses are incurred that exceed these guidelines, the cost borne or reimbursed by the City will be limited to the costs that fall within these guidelines.
1. Airfare
Airfares that are equal to or less than those available through the League of California Cities, the California State Association of Counties and the State of California are presumed to be the most economical and reasonable for purposes of reimbursement under this policy. If no discounted airfare is available through these entities, then the most reasonable and economical airfare possible should be utilized.
2. Airport Parking
Long-term parking must be used for travel exceeding 24 hours.
3. Automobile
Mileage shall be reimbursed at IRS rates presently in effect (see www.irs.gov). These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses. In addition, drivers
88 of 466
San Mateo City Council Guidelines 10/17/22
23 may be reimbursed for bridge and road tolls. For rental vehicles, only receipted fuel expenses will be reimbursed.
4. Car Rental
Rental rates that are equal or less than those available through the State of California’s website Car Rental Resources for State Travel shall be considered the most economical and reasonable for purposes of reimbursement under this policy.
5. Conferences/Meetings
If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, rates that are equal to or less than the group rate at the host hotel are presumed to be reasonable and reimbursable for purposes of this policy.
6. Internet
Officials will be reimbursed for Internet access connection and/or usage fees away from home, if Internet access is necessary for City business.
7. Lodging
Council members are expected to select the most cost-effective and logical lodging available, including utilizing the lodging at the conference/training site, if available. If there is not specific lodging associated with the official City business, the City shall pay for actual lodging expenses up to the United States General Services Administration (GSA) maximum rate allowed by location (Per Diem Rates | GSA). This maximum applies to the room rate only and does not include any taxes or fees. Government rates for lodging are often available and should be sought. The City will pay only for standard single rooms, including taxes and fees, for individual Council members, and any additional nonbusiness expenses incurred will be paid by the Council member
8. Meals
The City will pay for a Council member’s meals during authorized, required travel up to the per diem amount (Per Diem Rates | GSA). If meals are included in the cost of a conference or training, the City will not pay for a meal that an employee elects to purchase from another source. Unlike lodging, using the per diem methodology for meals that is limited to the
89 of 466
San Mateo City Council Guidelines 10/17/22
24 GSA amount eliminates the need for employees to submit receipts. Thus, the Council member only needs to report the per diem amounts in the expense report, but not the actual receipts. This only applies to meals, as all other travel expenses require a receipt to substantiate the purchase.
When the meal function is an organized event, the official or employee shall be reimbursed the amount being charged by the event organizer for the meal. The City will not pay for alcohol/personal bar expenses.
9. Taxis/Shuttles
Taxis or shuttle fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline, and parking combined, or when such transportation is necessary for time-efficiency.
10. Telephone/Fax/Cellular
Officials will be reimbursed for actual telephone and fax expenses incurred on City business. Telephone bills should identify which calls were made on City business.
11. Transportation
Officials traveling on City business shall use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements, using the most direct, time-efficient route.
Government and group rates must be used when available.
C. Expense Reports
1. Expense reimbursement requests must be submitted on an expense report form provided by the City. Reports must document how the expenditure met the requirements of this policy.
2. Expense reports must be submitted within 30 days of an expense being incurred; and must be accompanied by receipts documenting each expense.
3. Expense reports are a public record.
D. Audits of Expenses
All expenses are subject to verification that they comply with this policy.
E. Reports on Meetings
90 of 466
San Mateo City Council Guidelines 10/17/22
25 Each official shall briefly give an oral report on any Brown Act meetings they attended for which they receive expense reimbursement at their next City Council, Board, or Commission meeting.
F. Violation of this Policy
Under state law, use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following: 1) loss of reimbursement privileges, 2) a demand for restitution to the City, 3) the agency’s reporting the expenses as income to the official to state and federal tax authorities, 4) civil penalties of up to $1,000 per day and three times the value of the resources used, and 5) prosecution for misuse of public resources.
91 of 466
San Mateo City Council Guidelines 10/17/22
26 Chapter 10. Communication
1. All communications are public records.
All letters, memoranda, email communications, texts and other social media platform writing involving City Council Members and members of boards, commissions, committees, and task forces, the subject of which relate to the conduct of government or the performance of any governmental function, with a few exceptions as outlined in the Public Records Act, are public records.
2. The Council, in adopting this policy, does not waive attorney-client-privilege or any other privilege associated with a closed session authorized under the Ralph M. Brown Act.
3. Ralph M. Brown Act
Each Council Member should be mindful of all of the requirements of the Brown Act in communicating with each other.
4. Mail Processing
A. Members of the City Council may receive mail and other materials through City Hall.
B. City Clerk staff open all incoming mail for the Mayor and Council Members, unless it is labeled personal and confidential.
C. City Clerk’s Office staff disseminate these materials to individual Council Members.
City Staff will scan and email correspondence.
D. General correspondence addressed to Council Members as a whole may be opened and delivered to all Council Members, if appropriate.
5. Correspondence
A. The City Clerk is authorized to receive and take administrative action on all correspondence directed to the City Council. The City Clerk may also respond to correspondence submitted to the full City Council on non-agenda items or authorize a staff member to respond. A courtesy copy is provided to each Council Member.
B. Generally, correspondence relating to a specific City Council agenda item shall be distributed with the agenda report; correspondence received after the publication of agenda packet is to be compiled and distributed to the City Council prior to the City Council meeting (known as a Dais packet). This additional correspondence is
92 of 466
San Mateo City Council Guidelines 10/17/22
27 appended to the Agenda Report as public comment on the public meeting portal and in the records repository permanent record.
C. After the City Council has taken a position on an issue, official correspondence should reflect this position. While Council Members who may disagree with a position are free to prepare correspondence on such issues as private citizens, City letterhead, official City Council title, and staff support should not be utilized. In addition, City letterhead and staff support cannot be utilized for personal or political purposes.
D. City letterhead, logo, insignia and brand, as well as staff support, cannot be utilized for personal or political purposes.
6. Electronic Communication Record Retention
A. All emails sent and received through the City server are saved for at least two years on the City’s network and are subject to the Public Records Act.
B. Communication on social media sites are saved for at least two years.
C. Text messages sent on any City-provided device are saved for at least two years.
7. Social Media Use as a Council Member
Social media are internet-based platforms that allow for interactive communication and engagement with the public. These may include (without limitation): Facebook, Twitter, Instagram, YouTube, TikTok, Snapchat, blogs, etc.
The City’s image as a professional organization is critical to maintaining the respect of the public, and members should use discretion when posting or communicating on social media. If Council Members choose to maintain and use personal social media accounts to conduct City business, they must follow current federal and state regulations, as well as Council and City policies.
A. Brown Act: Social media postings may turn into an interactive dialogue. The Brown Act has expanded to provide guidance on elected officials use of media platforms that are free of charge and open and accessible to the public.
1. Permitted Uses: You may answer questions, provide information to public and solicit information from the public about city business; share a City post to your Council Member site; and tag other elected officials in a post.
2. Prohibited Uses: A majority of the members may not use social media to discuss agency business and a member may not respond directly to any posting by another member regarding agency business including no ‘likes’ ‘thumbs up’, ‘emojis’ or other symbols.
93 of 466
San Mateo City Council Guidelines 10/17/22
28 B. First Amendment. Councilmember social media platforms can become public forums subject to First Amendment requirements. If a social media platform is 1) used for City business and 2) has interactive features that are accessible to the public without limitation, it is a public forum. The City’s Social Media Policy contains rules for public participation and addresses what will constitute unacceptable content. In general, officials may not block a member of the public from their social media sites if those sites have become public forums. If unacceptable content appears on a site that has become a public forum, please consult with City staff.
C. Public Records: Members are prohibited from deleting social media posts and related comments regarding any City-related matters to avoid violating the California Public Records Act. Social media is subject to the City’s record retention schedule.
D. Best practices: Officials should be honest and accurate when posting information or news, especially when communicating during a crisis or emergency. Any mistakes, misstatements and/or factual errors must be corrected quickly upon discovery. When possible, news of citywide importance should first be announced by the official City-affiliated accounts then can be reshared by Council Members.
Unless the member has been designated to serve as a spokesperson, members should never represent themselves as a spokesperson for the entire Council or City. Members should be mindful of recognizing that accomplishments of the City or Council are achieved by collective action of the entire body or organization.
8. Written Communications for Council Meetings
D. The deadline for the receipt of written communications for inclusion in the agenda packet is up to 4:00 pm the Wednesday before the Council meeting. This is to allow for adequate staff review and analysis, and to ensure public access to information, all plans, correspondence, and other documents supporting planning applications being heard by the City Council.
E. To be included in the Dais packet, communication may be received up until 4:00 pm the day of the scheduled meeting.
F. Materials distributed to Council Members during the meeting shall be available for viewing by the public during the meeting if the materials were prepared by the City or a Council Member, or at the conclusion of the meeting if prepared by another person.
G. If a Council Member receives materials regarding an agenda item, they shall forward it the City Clerk and the City Manager as soon as possible.
94 of 466
San Mateo City Council Guidelines 10/17/22
29 H. If late correspondence is received, the City Council will determine at the meeting whether to continue or refer the item to the appropriate Board and/or Commission if significant changes to a project, or significant new information has become known.
9. Council Communication to Boards and Commissions
A. Council Members should be mindful not to unduly influence—through their attendance—the decision at a Board or Commission meeting so as not to get ahead of the process.
B. It is not appropriate for a Council Member to make public comments at a Board or Commission meeting.
10. Council - Staff Relations
A. Individual Council Members may make requests of City staff through the City Manager or Department Head for limited research and information without the formal concurrence of a majority of the member’s colleagues. Requests that will require significant staff time may be referred to the full Council and only pursued if supported by a majority of the Council.
B. Council Members are encouraged to submit their questions on agenda items to the City Manager or Department Head (copying the City Manager) as far in advance of the meeting as possible so that Staff can be prepared to respond at the Council meeting.
C. Council Members should direct any questions on agenda reports to the City Manager or designee.
D. Clarifications or technical questions will be answered before the meeting whenever possible.
E. Questions and all Staff-prepared responses will be forwarded to all Council Members.
11. Speaking for “the City”
Similar to written correspondence, when Council Members are requested to speak to groups or are asked the City Council’s position on an issue, the response should reflect the position of the City Council as a whole. Of course, a member may clarify their vote on a matter by stating, for example, “While I voted against X, the City Council voted in support of it.” When representing the City at meetings or other venues, it is important that those in attendance gain an understanding of the City Council’s position rather than that of an individual member.
95 of 466
San Mateo City Council Guidelines 10/17/22
30 12. Speaking as an Individual
On occasion, Council Members may wish to transmit correspondence on an issue upon which the City Council has yet to take a position or about an issue for which the City Council has no position. In these circumstances, members should clearly indicate in their communications that they are not speaking for the City Council as a whole, but for themselves as an individual member of the Council. City letterhead and office support may be utilized in these circumstances.
96 of 466
San Mateo City Council Guidelines 10/17/22
31 Chapter 11. Legislative
1. Council Legislative Committee
A. It is the policy of the City Council that the Council be involved in the development of the City’s position on significant pending federal and state legislation that may directly impact the City of San Mateo.
B. The offices of Mayor and Deputy Mayor are the Council’s Legislative Committee.
C. The Legislative Committee may meet annually or as needed to draft the City’s legislative priorities; and shall meet when necessary to develop recommendations for the City’s position on legislative matters.
D. Pending legislation for consideration by the Legislative Committee can be submitted to the Committee by a Council Member, City Manager, or by a Commission Staff Liaison if a majority of their commission voted in favor of submission to the Legislative Committee.
E. The Committee’s recommendations shall be presented to the City Council for its consideration; if there is a pressing and urgent need to comment on pending legislation and getting approval in a City Council meeting is not practical, the Legislative Committee may take immediate action to communicate with legislators and copy the entire City Council on the communication and provide a brief report of action taken under Reports and Announcements at the next City Council meeting
F. The Council shall direct the Mayor or other City official to communicate the City’s position on legislative matters to the appropriate legislative bodies.
2. Ceremonial Matters
A. There are several different types of action the Council may take to provide recognition or express appreciation:
1. Certifications of Appreciation or Recognition
Commendations typically issued to acknowledge the activities of a person or organization. These certificates may be issued by any member of the Council without formal action. Examples of traditional recipients would include departing Board and Commission Members, high school students with 4.0 grade point averages, Chamber of Commerce Outstanding Businesses Awards, winners of local art or speech contests, etc.
97 of 466
San Mateo City Council Guidelines 10/17/22
32 2. Commendatory Resolutions
Typically used to handle matters requiring some type of formal memorialization such as the retirement of a long-tenured employee, or outgoing Mayor or Council Member.
3. Proclamations
Public announcements directing attention to a person, organization, or event. Proclamations will be issued subject to the policy described below.
B. Preparation of City Proclamations
1. It is the policy of the City Council to issue proclamations for certain events or causes, when such a proclamation positively impacts the community and conveys an affirmative message to residents. Examples of causes for which proclamations are regularly and routinely issued include; but are not limited to: notable accomplishments by citizens, youth groups, schools, local organizations, non-profit groups, and local events that deserve special recognition. Discretion should be used in determining whether or not to issue a proclamation. Proclamations that are political in nature, are controversial, or that likely would not enjoy a high level of community interest and support, are discouraged.
2. It will be the policy of the City Council to process requests for proclamations in the following manner:
a. The City Clerk will review the request with the Mayor. b. If the Mayor determines that the proclamation request is consistent with the policy stated above, the Mayor will direct the City Clerk to prepare the proclamation and the proclamation will be issued. c. If the Mayor determines the proclamation request is not consistent with the policy stated above, the request will be routed to the other Council Members to determine if there is interest in issuing the proclamation.
d. If a Council Member has interest in issuing the proclamation that the Mayor determined was not consistent with this policy, that Council Member will sponsor the item and shall be responsible for drafting the language to be contained in the proclamation. The sponsor Council Member shall provide the draft proclamation language to the City Clerk.
98 of 466
San Mateo City Council Guidelines 10/17/22
33 e. Upon receipt of the draft proclamation language, the City Clerk will place the item for consideration to considering issuing on the Consent Calendar at the next available meeting. The proclamation will be issued upon a majority vote of the Council. Depending on the nature and time-sensitivity of the request, the Mayor and Deputy Mayor can act without full formal concurrence of the Council when the situation warrants.
99 of 466
San Mateo City Council Guidelines 10/17/22
34 Chapter 12. Council Liaison Roles
1. The City Council will collectively review and approve liaison appointments. The recommended appointments will, to the best of the Council’s ability, attempt to match the requested positions with the needs of the respective body and the experience of the Council Member, while also attempting to equitably balance the distribution of assignments.
2. It is generally suggested that newly elected Council Members undertake a limited number of assignments during their first year, to allow opportunity to gain familiarity with the obligations and expectations of the role.
3. The assignment of City Council liaisons is conducted annually according to the following process:
A. Following the reorganization in December, the City Clerk will distribute a memo to each Council Member which will include a list of potential liaison assignments.
B. Each Council Member will complete the list in a manner which prioritizes the assignments of interest to them; and will submit their list to the City Clerk in December.
C. The ranking process uses the following methodology:
1. Top priority = I really want this (please mark at most only two #1s)
2. This is something I would like to have
3. I’ll take this one for the team
4. I do not want (perhaps the meeting timing does not work for you)
D. The City Clerk will assemble responses into a table and provide to the Mayor. The Mayor uses the following additional criteria to make assignments: Continuity assignments remain with the assignee unless the member is opting to step down from the role (see section 5 below); assignments will be assigned by highest priority desired with 1’s first, 2’s second etc.; in case of ties, overall balance and then seniority will be taken into account (for example, did the Council Member get their other first choice? Does the Council Member have other “plum” continuity assignments; Ideally, everyone will get at least one of their top priorities; and you do not need to use your top rankings to hold onto continuity assignments.
E. In the event that a liaison has not been identified for each commission, the Mayor will divide any remaining liaison positions amongst the Council, attempting to equitably balance the distribution of the assignments and associated workload.
100 of 466
San Mateo City Council Guidelines 10/17/22
35 F. The Mayor, working with the City Manager and City Clerk, will utilize the responses to present an Agenda Report and conduct a discussion at the first meeting in January regarding the liaison appointments.
G. The Mayor and Deputy Mayor have traditionally been assigned to the following bodies:
1. City Council Legislative Committee - ordered by Resolution 158 (1981)
2. City Budget and Audit Committee
3. Council of Cities – City Selection Committee (Mayor)
4. Honorary Chair of Sister Cities Association (Mayor)
H. The City Clerk shall maintain a list of all such appointments. The final liaison list will be distributed to all Council Members and posted on the City’s website.
4. Liaison to the City’s Boards and Commissions
A. Each of the City’s Boards and Commissions has a Council Member who serves as its Council liaison.
B. Council Members should act as an advisor and resource to commissioners and the commission’s staff liaison when issues regarding process, procedure, attendance, interpersonal or public relations arise.
C. The Council liaison serves on the Appointment Subcommittee for the Commission they are assigned to. In the event the Mayor is serving as the commission’s liaison, the minimum subcommittee shall consist of the Mayor and Deputy Mayor.
5. Continuity Appointments to External Agencies
A. The City Council has identified certain appointments for which there is a strong need and desire for consistency and continuity in terms of Council participation and representation and the Mayor will maintain the current Council Member assigned as liaison to that body. The Council will have an opportunity at its annual review to see if a supplemental designation is needed due to changing conditions or if new bodies have been added to the list. All continuity appointment should also have an Alternate assigned, so a member can be ready to take over the role if needed.
1. B. Liaison appointments to these bodies would not annually be re-assigned to another Council Member, as this would not provide the desired consistency. If it became necessary to re-assign the liaison for one of these bodies as the result of a vacancy or other reason, the liaison role would not typically be assigned to a newly
101 of 466
San Mateo City Council Guidelines 10/17/22
36 elected Council Member. A Council Member with an interest in serving as liaison to any of these continuity bodies should confer with the current representative; and consider acting as an alternate or “shadowing” the current liaison for a time to learn more about the body’s functions and duties.
C. If a Council Member who is assigned as liaison to one of the aforementioned bodies anticipates leaving office, every effort should be made to mentor another Council Member so that those critical relationships can continue uninterrupted.
6. Council of Cities Appointments
A. In the case of appointments made by the regional Council of Cities - City Selection Committee, upon receipt of the City Selection Committee agenda packet listing all positions and nominees to be voted on, if time allows, the City Council may schedule a special meeting prior to the Council of Cities meeting to discuss and agree upon preferred appointees. this will allow the Mayor, or their proxy, to have clear direction on whom to vote for that reflects the best interest of the City. If scheduling a meeting is not practical, the Mayor and Deputy Mayor may confer on the vote. In the case of nominations from the floor at the City Selection voting meeting, the Mayor, or their proxy, will vote their conscience based on the feedback previously given by the City Council as a whole. In December every year upon the Mayor’s rotation, a standing proxy shall be filled out and filed with the City Selection Committee for the year naming who may vote in the Mayor’s absence. The Deputy Mayor will be given first priority followed by any Council Member who has the most latitude and ability to attend the meetings.
102 of 466
San Mateo City Council Guidelines 10/17/22
37 Chapter 13. Boards and Commissions
1. Refer to the San Mateo City Charter Article VI on Boards and Commissions.
2. Council Members should refrain from participation at Board and Commission meetings to avoid influencing the outcome of those meetings.
3. Reappointments, Vacancies, and Appointments
A. The City Clerk’s Office manages the Boards and Commissions (hereafter referred to as “Commission” for ease of reference) application process. The process begins with the Clerk contacting members who are eligible for appointment to a second term and finding out their interest in reappointment.
B. The City Clerk then shares the results with each appointment subcommittee and receives direction on the need to schedule an agendized appointment subcommittee meeting to provide direction on reappointments. The default is that currently serving Commissioners will each be interviewed for reappointment.
However, if it is determined that a commissioner’s performance is outstanding, or that other factors necessitate keeping them in their role, then an automatic reappointment can occur with a majority vote or majority consensus of the City Council. Any commission seat selected for re-interviews, means the seat will be processed as part of the full annual recruitment and the currently sitting commissioner may be interviewed along with other applicants.
C. The City Clerk recruits for all open seats utilizing multiple avenues including:
advertising, website, social media, and networking lists to present qualified candidates to the Council for consideration.
D. The interview and selection of candidates is an open process.
E. The City Clerk receives the applications (ideally a minimum of three applications is sought for each vacant seat) and arranges for the appropriate sub-committee, in a noticed special meeting, to interview applicants and form their recommendation.
F. Commissioners, Board and committee members (hereafter referred to as “Commissioners” for ease of reference) serve staggered terms.
G. An “Appointment Subcommittee” may include up to five City Council members.
The City Council shall appoint the members of the Appointment Subcommittee.
As a minimum, the Appointment Subcommittee shall include; and a quorum shall be established as: 1) the Mayor (or their Council designee) and the Council liaison to the Commission. The Department Head affiliated with that Commission shall participate as a non-voting member of the Appointment Subcommittee.
103 of 466
San Mateo City Council Guidelines 10/17/22
38 H. Except when reappointment is recommended, or an established eligibility list is used, the Appointment Subcommittee shall conduct candidate interviews and make a recommendation for Council approval. Interviews shall be conducted in a noticed public meeting with at least a quorum of the Appointment Subcommittee present.
I. At the conclusion of an Appointment Subcommittee’s interviews of candidates, and the agreement on the recommended candidate, the appointment subcommittee may then designate up to two applicants who would be considered for listing on the eligibility list for a one-year period. The eligibility list is then ranked according to preferred next seating to a Commission vacancy. The list is only established with the full agreement of the Appointment Subcommittee. It is not a requirement that an eligibility list be established if there are not applicants that are deemed qualified. This list may be used for automatic next appointments in the event of an unscheduled vacancy, the next person on the eligibility list would be submitted as the recommended candidate from the appointment subcommittee on the next City Council regular meeting Consent Calendar.
J. The full Council will receive the Appointment Subcommittee’s recommendation and the full list of candidates for each opening.
K. The Appointment Subcommittee recommendations for new and reappointed Commissioners are confirmed by Council under the Consent Calendar at regular Council meetings. An agenda report summarizing the Subcommittee’s recommendations and including the full list of candidates reviewed for each opening will be provided to the full City Council. Council may adopt the recommendations as presented or pull the item for further discussion. The City Council can consider for appointment any of the candidates interviewed.
L. A majority vote of Council approves the appointees.
M. Commission recruitment begins annually in the month of March, and completes in May, in order to ensure continuity on commissions before terms end June 10th.
N. Unscheduled Vacancies
1. Subject to the Maddy Act (California Government Code § 54970), if an unscheduled vacancy occurs on a commission, the Council may either appoint from the pool of applicants on file (the eligibility list if there is one available) or open up the position to new applications where the above process is followed.
2. For such non-routine vacancies, the announcement for new applications is made as soon as possible in order to maintain viable memberships on the various boards and commissions.
104 of 466
San Mateo City Council Guidelines 10/17/22
39 3. All appointments occur in an open public meeting.
O. Youth Activities Council (YAC) Selection Process
The YAC is the only group not appointed directly by the City Council but through an application method administered by the Parks and Recreation Department.
High school students from all of the City’s public high schools, as well as Junipero Serra High School and Nueva Upper School, are recruited for potential participation starting in the late spring of each year.
105 of 466
San Mateo City Council Guidelines 10/17/22
40 Chapter 14. References
1. San Mateo City Charter, §2.03, 2.04, 2.12, Article VI
2. Ralph M. Brown Act (California Government Code, § 54950 et seq.)
3. California Government Code, § 53234 et seq.
4. San Mateo Municipal Code
5. California Public Records Act (California Government Code, § 6250 et seq.)
6. AB 1234 California Government Code, § 53232.3
7. Rosenberg’s Rules of Order
8. Emergency Guide for Elected Officials
106 of 466
Boards and Commissions
Rules and Procedures
Adopted on August 17, 2015
by Resolution No. 82 (2015)
Amended by Council Action on:
January 17, 2017, April 17, 2017, April 16, 2018, May 21, 2018, May 3, 2021, and September 6, 2022
107 of 466
Boards & Commissions Rules and Procedures
2 City of San Mateo, Boards and Commissions Rules and Procedures Table of Contents
Chapter 1. Purpose and Overview ............................................................................................. 3 Chapter 2. Commission Authority .............................................................................................. 4 Chapter 3. Duties ........................................................................................................................ 7 Chapter 4. Selection of Chair and Vice Chair ........................................................................... 10 Chapter 5. Commissioner Conduct .......................................................................................... 11 Chapter 6. Meetings ................................................................................................................. 13 Chapter 7. Meeting Agendas .................................................................................................... 18 Chapter 8. Financial Matters .................................................................................................... 20 Chapter 9. Communication ...................................................................................................... 24 Chapter 10. Boards and Commissions Selection Process .......................................................... 28 Chapter 11. References .............................................................................................................. 30
108 of 466
Boards & Commissions Rules and Procedures
3 Chapter 1. Purpose and Overview
This manual describes the way the City of San Mateo’s Boards and Commissions do their business. It is a compilation of all Board and Commission (hereafter referred to as “Commission” for the sake of brevity) rules and procedures that have been formally adopted by Council Resolution. These Rules and Procedures supersede individual Commission bylaws.
These rules are intended to enhance public participation and debate so that the best possible decisions can be made for San Mateo. San Mateo has a long and proud tradition of open government and civil, intelligent public discourse. These rules, which must be approved by the City Council as a body, are subject to review and future modification by the City Council as needed.
Appointed Board and Commission members are expected to understand and comply with these Rules and Procedures. Failure to comply with the rules and procedures outlined in this document may be cause for removal from the appointed position.
109 of 466
Boards & Commissions Rules and Procedures
4 Chapter 2. Commission Authority
1. Commission Authority, Generally
A. The primary role of City commissions is to increase public input and participation in the determination of City policies and some programs.
B. The specific role of a City commission is to review and make recommendations to the City Council on matters within its scope of responsibility as defined in the Charter or Municipal Code. The commissions are basically a citizen’s advisory arm of the City Council, although certain commissions, such as the Planning Commission, may take final actions in certain prescribed areas.
C. Most importantly, the commission serves as a vehicle for public input into City programs and policies referred to it by the City Council or brought to its attention by staff.
D. The commission also serves to reduce the reevaluation of these matters before the City Council.
E. On the specific matters referred to it by the City Council, the commission serves as the principal reviewing body of the City.
F. Commissions adhere to the City Council’s policies on the programs under their scopes of interest.
G. Commissions serve to represent the general interests of the entire City and not specific program areas or specific interest groups.
H. Commissions are encouraged to express their views on issues, projects, or policies brought to them by the City department.
I. As further described below, the Planning Commission has a distinct role with the City in that it makes decisions and recommendations to the Council on land use matters. These include development applications submitted by project proponents.
2. Applicability
The complete scope of responsibilities for each commission is identified either in the Charter or in the City’s Municipal Code and will be provided to you by the Departments supporting your commission. When not in conflict with the Charter of the City of San Mateo, or the Constitution or laws of the State of California, these Commission Rules and Procedures (“Rules”) shall be in effect upon adoption by resolution of the Council.
110 of 466
Boards & Commissions Rules and Procedures
5 3. Revisions to these Rules
The Council shall review and revise these Rules as needed.
4. Authority of Each Board / Commission
The authority of the City of San Mateo’s Boards and Commissions are described in the San Mateo City Charter Article VI, as well as its Municipal Code Title 2 Administration and Personnel in Chapters 2.15, 2.21, 2.24, 2.26, 2.27, 2.28, 2.29 and 2.57.
A. Library Board:
The Library Board oversees the Library department’s policies and accepts in the name of the City money, personal and real property donated for Library purposes.
B. Personnel Board:
The Personnel Board hears appeals submitted by any person in the competitive service relative to any disciplinary action, dismissal, demotion, charge of discrimination, or alleged violation of municipal code chapter 2.57, and to certify its findings and recommendations as provided in the personnel system rules.
C. Community Relations Commission (CRC):
The CRC addresses a broad spectrum of social issues and related policy and provides oversight for Federal grant programs that implement public services, housing, and community development programs. It is also the hearing and appeals board for Code Enforcement related cases.
D. Park & Recreation Commission:
The Park and Recreation Commission makes recommendations to the City Council on acquisition, development, beautification and maintenance of public parks, landscape resources, public recreation facilities, budget, and programs of park and recreation activities.
E. Planning Commission:
The Planning Commission hears requests and makes decisions and recommendations on land use projects. This body also recommends policy changes to the City Council.
F. Senior Citizens Commission:
111 of 466
Boards & Commissions Rules and Procedures
6 The Senior Citizens Commission encourages, fosters, and facilitates programs for the enhancement of all matters relating to the social, economic, and personal well-being of the senior population.
G. Sustainability and Infrastructure Commission
The Sustainability and Infrastructure Commission was established in 2018, consolidating the Public Works Commission and Sustainability Commission into one commission. It is the duty of the Sustainability and Infrastructure Commission to advise on policies and programs related to environmental sustainability, transportation and infrastructure.
H. Investment Advisory Committee (IAC):
The IAC serves as an administrative advisory committee to the City Manager. The IAC provides added insight and an independent perspective on the City’s investment policies and practices.
I. Youth Activity Council (YAC):
The Youth Activity Council provides experiences and opportunities for the youth and young adult population by: providing safe and enjoyable activities; creating community through special events; enhancing leadership and decision-making skills; providing service learning experiences; practicing civic participation and empowering our youth’s voice with our decision makers.
5. Rosenberg’s Rules of Order
To the extent these Rules do not address an issue of parliamentary procedure for legislative body meetings, Rosenberg’s Rules of Order: Simple Parliamentary Procedures for the 21st Century shall apply.
112 of 466
Boards & Commissions Rules and Procedures
7 Chapter 3. Duties
1. Duties of the Chair
A. All City commissions elect a presiding officer, known as a chairperson for a one- year period.
B. The Chair sets the tone for the entire meeting.
C. To conduct meetings of the Commission as its chairperson efficiently:
1. Ensure that consideration of items on the agenda move along without delay.
2. Ensure that petitioners, proponents, and opponents are heard but not allowed to disrupt the meeting.
3. Ensure that decorum is maintained at the meeting.
4. In presiding over matters where the public has provided testimony and/or raised questions, the Chair should:
a. Restate the question coming before the Commission.
b. Direct questions or comments requiring a response to staff for a response.
c. Ensure that staff and members of the public direct their comments to the chair.
d. Help keep Commissioner comments and questions relevant to the matter being considered by the Commission, and schedule non- agenda topics for subsequent meetings, where necessary and if agreed upon by the Commission during Reports and
Announcements.
e. If necessary, consider calling for a brief recess if orderly conduct of the meeting is being disrupted.
f. Announce the decision of the Commission on all subjects.
5. To ensure that each member of the Commission is provided an opportunity to completely express their views on items of business, the Chair should see that Commissioners ask to be recognized by the Chair before speaking.
113 of 466
Boards & Commissions Rules and Procedures
8 D. To correspond on behalf of the Commission, provided that opinions expressed on behalf of the Commission or City Government are consistent with the consensus of the Commission.
E. Nothing under the Chair’s duties shall limit any individual Commissioner’s ability to interact with members of the public.
2. Duties of Vice Chair
In the absence of the Chair from the Commission meeting, the Vice Chair shall possess all powers of the Chair and be subject to all prescribed duties for that position.
3. Duties of Commissioners
A. Arrive on time for all Commission meetings.
B. Review all meeting materials in preparation for Commission meetings.
C. It is expected that Commissioners will attend all meetings. If a commissioner is absent for three consecutive meeting or for 15% of scheduled meetings annually, the City Clerk will notify Council who may take action to vacate the seat. The Commissioner is expected to notify the Staff Liaison or Staff Admin if they are unable to attend a meeting.
D. For Planning Commissioners, make every effort to participate in the California League of Cities Planning Commissioner Academy during the first year as a Commissioner, and every other year thereafter.
E. Read, and use as a primary reference, the Institute for Local Government’s Planning Commission Handbook.
4. Duties of Staff Liaison
A. The liaison, an assigned City staff person, has the following responsibilities:
1. Create meeting schedules
2. Prepare meeting agendas and Agenda Reports
3. Notify the City Clerk of attendance problems, resignations, and members’ change of contact information.
4. Ensure that sufficient research and analysis has been performed by staff to allow an informed decision by the Commission.
5. Help facilitate and advise the Chair on meeting management.
114 of 466
Boards & Commissions Rules and Procedures
9 6. Ensure that all affected departments have an opportunity for input before bringing an item forward for commission consideration.
7. For the Planning Commission, arrange an annual joint meeting with the City Council.
B. The Staff Liaison, along with the City Clerk, is responsible for ensuring that appointed board/commission members are oriented about policies and procedures as they relate to the body.
C. All communications addressed to a specific Board or Commission are received by the staff liaison or their designee and relayed to the appointed body.
5. Duties of Administrative Staff
Each commission also has an administrative staff person (Staff Admin), who works with the Staff Liaison, to support the body. Their responsibilities are to:
A. Provide oversight of agenda preparation and its delivery to the full Commission and to the public.
B. Ensure that meeting materials--including a sufficient number of agendas, universal speaker slips, and at least one binder of all related reports being presented at that meeting–are available for the public to examine at the meeting.
C. Produce the action minutes for each meeting.
D. Provide annually a record of attendance of each commissioner to the City Clerk.
6. Duties of Council Liaison
A. Every year the Mayor will appoint Council Members to serve as liaisons to the City’s Boards and Commissions.
B. Council Members act as an advisor and resource to Commissioners and the commission’s Staff Liaison when issues regarding process, procedure, interpersonal or public relations arise. Commissioners are also welcome to approach the Council Liaison for support or if they have any concerns. Council Members should refrain from participation at Board and Commission meetings to avoid influencing the outcome of those meetings.
115 of 466
Boards & Commissions Rules and Procedures
10 Chapter 4. Selection of Chair and Vice Chair
1. Commission reorganization, including rotation of the roles of the Chair and Vice Chair, occurs annually at the meeting as close as possible to June 10th of each year. The results of the vote should be publicly announced; and the vote recorded in the minutes.
2. Nomination of commissioners to serve as Chair and Vice Chair for the coming year can be made by any of the current commissioners in attendance.
3. The Chair and Vice Chair are elected by the majority of the commission for a one-year term and hold office until their successors are elected or until their terms as members of the commission expire.
4. The normal convention is a rotation from Vice Chair to Chair. Deviation from this normal convention should be extremely rare and must be accompanied by stated justification by the Commissioner making a nomination that does not conform to the normal convention.
5. The City Council believes that experience as a Commissioner will assist those who are selected to serve as Chair or Vice Chair, and that it is in everyone’s best interest that candidates have experience in cycles of governing to acclimate themselves to the jobs, tasks, and roles of the Commission.
116 of 466
Boards & Commissions Rules and Procedures
11 Chapter 5. Commissioner Conduct
1. Members shall:
A. put the community’s interests first at all times by making decisions with the interest of the community at-large in mind and avoid representing personal interests
B. treat each other, council members, staff, and members of the public with dignity, courtesy, and respect
C. not interrupt speakers, allow them to finish their presentation before asking questions
D. not engage in discussion with a member of the public during the meeting E. maintain confidentiality of all closed session materials and discussion F. be attentive to others, limiting interruptions and distractions G. encourage diverse viewpoints in debate while being mindful not to prolong discourse or block consensus
H. agree to respectfully disagree with colleagues
I. keep comments clear, concise, and on-topic
J. start and end meetings on time and work from the agenda K. determine whether to schedule a future agenda item for discussion and/or action, during Reports and Announcements, when non-agenda items are raised in the course of the meeting
L. present problems in a way that promotes discussion and resolution M. meet with the Council liaison to the Commission when requested.
N. Pay close attention to the meeting and limit the use of electronic devices while on the dais, except as necessary to access agenda materials or respond to urgent personal matters
2. Commissioners may not be employed by the City or provide services under a contract with the City. Commissioners may not volunteer in the operations arm of the department their commission is affiliated with, without Department Head approval. However, Commissioners are encouraged to volunteer for city events, put on by any City department, or volunteer in any capacity in other City departments. Commissioners
117 of 466
Boards & Commissions Rules and Procedures
12 enhance their presence in the community by volunteering with local non-profits or assisting with community events and serving on special committees.
3. Commissioners are subject to all the provisions of the City’s Harassment and Discrimination Policy (#301).
118 of 466
Boards & Commissions Rules and Procedures
13 Chapter 6. Meetings
1. All Commission decisions must be taken at Commission meetings. Before taking action the Commission may be informed by project applicants, interested members of the public, and City staff.
2. No business may be transacted by the commission at a regular or special meeting unless a quorum of the membership is present (50% plus one of those currently appointed).
3. Commission Meeting Dates
A. If at any time any regular meeting of the Commission falls on a holiday or if it is known that a quorum will not be available, the meeting may be rescheduled to the earliest convenient time.
B. The Boards and Commissions shall adopt a schedule of quarterly or more frequent meetings on an annual basis, which become the regular meeting dates.
C. Regular meeting dates may be amended with the approval of the Commission.
4. Types of Meetings
A. Regular Meetings are those identified in the adopted meeting schedule. Regular meetings are agendized and posted at least 72 hours in advance of the meeting, and no earlier than 96 hours before the meeting.
B. Special Meetings are called at a non-regular meeting date and time. They are called by the Chair or Commission with a minimum of 24 hours’ notice, versus 72 hours’ notice for regular meetings.
C. Study Sessions are special meetings that are held for the purpose of providing information to the Commission, particularly on issues that are more complex or more time-consuming than matters typically scheduled on regular Commission meetings. At study sessions Commissioners may collectively provide direction to City staff, or to an applicant in the case of the Planning Commission. Typically, no action is taken at the study sessions, but direction may be given.
D. Closed Sessions at the commission level would be very rare and would only occur at the direction of the City Attorney. The procedures for the conduct of the closed sessions shall be the same as those for open session meetings, except that the public, after allowance for public comment, will be excluded.
E. Emergency Meetings are allowed per the Ralph M. Brown Act when an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of the public’s well-being.
119 of 466
Boards & Commissions Rules and Procedures
14 F. Adjourned Meetings due to Power Outages
In the event a quorum of the body loses electrical power or suffers an internet connection outage not corrected within 15 minutes, the meeting will be adjourned to a date certain. Any items noticed as public hearings will be continued to the next regularly scheduled meeting of the Commission. Any other agenda items the Commission has not taken action on will be placed on a future agenda.
5. Voting
A motion, second, and a majority vote of the Commission shall be required for any formal action of Commission. If the meeting is virtual, or any member is teleconferencing in, the vote must be taken by roll call vote.
6. The Chair, with the approval of a majority of the Commission, can change the order of hearing of items on the agenda.
7. Public Participation
A. All members of the public are encouraged and invited to participate in the legislative process of the City’s Boards and Commissions, for example by submission of comments before the meeting or speaking in person at the scheduled meeting.
B. It is the intent of these rules to allow everyone to be heard without fear of cheers or jeers that may discourage public participation. For these reasons, these rules are taken seriously. Disruptive or unruly behavior can result in removal from the Commission meeting to the extent allowed by state law. The presiding member of a legislative body may remove an individual for disrupting a meeting after the individual first receives a warning, yet continues the disruptive behavior. The legislative body may also decide to clear the room if interruptions render the orderly conduct of the meeting unfeasible and order cannot be restored by the removal of disruptive individual(s) alone.
C. Time Limits for public comment:
1. Individual Speakers - 3 minutes
2. Organized group (in lieu of individual speakers) – up to 15 minutes for a group presentation, as many speakers as fit within the time allowance
3. The Chair may, at their discretion, limit the amount of time allotted to the speaker when needed.
4. The Chair shall manage public comments such that no individual speaker is allotted a disproportionate amount of time.
120 of 466
Boards & Commissions Rules and Procedures
15 D. In-person members of the public are invited to speak at the lectern microphone, whenever available, to ensure all attendees can hear and so that the recording can be captured.
E. Individuals who wish to speak in-person should submit a speaker card to the commission’s Staff Admin for in person meetings. For remote meetings conducted virtually, the raise the hand feature is used and managed by the Staff Admin.
F. Commissioners should be careful to not engage in back and forth questions or discussion with public speakers. If a member of the public raises a question, the Chair should invite staff (or an applicant before the Planning Commission) to respond to any questions raised at the end of the public comment period.
8. Agendized Discussion Items (Public Hearings, New Business, Old Business) A. Staff / applicant presentation
B. Commission questions to applicant and/or staff
C. Open public hearing (or public comment section) for testimony D. Close public hearing (or public comment section)
E. Response by staff to public questions/concerns (or by an applicant before the Planning Commission), if warranted
F. Commission discussion and deliberation
G. Commission votes
9. Appeals
A. Appeals are public hearings and will follow the order stated above with the following time allocations:
1. Appellant – 15 min
2. Individual Speakers – 3 min
3. Rebuttal – 5 min
4. If the appellant is not the applicant, the applicant shall also have 15 minute presentation and a 5 minute rebuttal.
121 of 466
Boards & Commissions Rules and Procedures
16 B. Any person that addressed the Commission during one of the fifteen-minute periods may not speak again during the public comment period for individual speakers on the appeal.
10. Items Considered after 11:00 p.m.
11. At 11 pm the Commission will determine with a majority vote or consensus whether to continue with an item or take up any unheard items.
12. Action Minutes
A. The City Council and all of its Boards and Commissions shall use Action Minutes to record the decisions of the body.
B. Action Minutes contain very little, if any, narrative content and do not capture details of public comment or Commissioner comments, questions and opinions.
Staff is responsible for producing the minutes. Commissioners may request correction only of factual errors when presented with the draft minutes. No supplemental materials may be appended to minutes.
C. Motions and votes are shown in the record, whenever applicable.
D. Media (audio/video) recordings will be used to provide a verbatim record of meetings and are kept as identified in the City’s Records Retention Schedule.
13. Conflict of Interest
A. The Political Reform Act (PRA), implemented and enforced by the Fair Political Practices Commission (FPPC), controls financial conflicts of interest.
B. The other applicable law is Government Code §1090, which applies only to City contracts in which a public official has a financial interest.
C. Whenever it appears to a Commissioner that they may have a prohibited financial interest in any City contract, or an item that may be presented to the Commission, the Commissioner should consult with the City Attorney at the earliest opportunity for advice on whether a disqualifying conflict of interest exists.
D. If the City Attorney is consulted on such a matter, the City Attorney shall provide their advice in writing, and shall provide a copy of their opinion to the Commission, the City Council, the City Manager, the affiliated Department Head, and the Staff Liaison.
E. A member shall not vote upon or participate in any matter on which they have a conflict of interest.
122 of 466
Boards & Commissions Rules and Procedures
17 F. A member shall openly state the reason for their conflict of interest.
G. A member who is disqualified by a conflict of interest shall recuse themselves from the dais and leave the room unless it is during the Consent Calendar.
14. Conflict of Interest (applies only to Planning Commission) A. The Political Reform Act (PRA), implemented, regulated and enforced by the Fair Political Practices Commission (FPPC), controls financial conflicts of interest.
B. The other applicable law is Government Code §1090, which applies only to City contracts in which a public official has a financial interest.
C. Whenever it appears to a Commissioner that they may have a prohibited financial interest in any City contract, or an item that may be presented to the Commission, the Commissioner should consult with the City Attorney’s Office at the earliest opportunity for advice on whether a disqualifying conflict of interest exists.
D. If the City Attorney is consulted on such a matter, the City Attorney shall provide their advice in writing, and shall provide a copy of their opinion to the Commission, the City Council, the City Manager, the affiliated Department Head, and the Staff Liaison.
E. With full consideration of the City Attorney’s advice, it is up to each individual Commissioner to decide for themselves whether there is a conflict of interest.
F. A member shall not vote upon any matter on which they have a conflict of interest.
G. A member shall openly state the reason for his/her conflict of interest.
H. A member who is disqualified by a conflict of interest shall recuse themselves from the dais and leave the room unless it is during the Consent Calendar.
123 of 466
Boards & Commissions Rules and Procedures
18 Chapter 7. Meeting Agendas
1. Agenda Order
Commission agendas will be prepared by the Staff Liaison to the commission and presented to the Commission in the order described below.
A. Opening
1. Pledge of Allegiance
2. Roll Call
B. Consent Calendar
All matters listed under the Consent Calendar are considered by the Commission to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
C. Public Comment
Members of the public wishing to comment on any item not appearing on the agenda may address the Commission at this time. State law prevents Commissions from taking action on any matter not on the agenda. Comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment will be provided later in the agenda, if needed.
D. Public Hearing
Duly noticed hearings as mandated by local, state, or federal law, providing an opportunity for public review and comment of a proposed action by the Commission.
E. Old Business
Non-routine items that have been presented before that require further oral presentation and/or discussion before action is taken.
F. New Business
Non-routine items requiring an oral presentation and discussion before action is taken.
G. Reports and Announcements
124 of 466
Boards & Commissions Rules and Procedures
19 Commissioners provide an update on any meetings they attended in their commissioner role and Commissioners may make individual requests to schedule future items for consideration. A majority vote of the Commission is required to place a request on a future agenda. Additional Public Comment (if needed) H. Adjourn
2. Agenda Item Submission
A. The Staff Liaison coordinates all agenda items for consideration on a given agenda.
In order to ensure that each item for discussion has been thoroughly analyzed in advance, an Agenda Report shall be prepared.
1. The preparation of Agenda Reports applies to all Boards and Commissions in order to ensure:
a. The Board or Commission has all the information needed to make a well-informed decision; and
b. Any action is fully transparent to the public.
2. Agenda Reports shall be part of the public agenda packet issued prior to the meeting. Copies of the agenda, Agenda Reports and supporting materials shall be made available to the public at the meeting.
B. A Commissioner may request an item be considered on a future agenda and, upon a majority vote of the Commission, staff will prepare an Agenda Report and agendize the item for a future meeting. Before the vote, staff will provide information, if available, on how much staff time would be required to produce the Agenda Report.
C. Members of the Public
1. A member of the public may request Commission action in the following ways:
a. Write a letter to the Commission
b. Speak during the Public Comment period at a Board / Commission meeting
2. The first response is for the staff liaison to address concerns raised directly outside the meeting regarding the issue.
3. If a majority of the Commission agrees, the item will be agendized at a future meeting.
125 of 466
Boards & Commissions Rules and Procedures
20 Chapter 8. Financial Matters
1. All Commissioners serve as volunteers without compensation or a stipend.
2. Commissioner Expense Reimbursement Policy
It is rare that a Commissioner would need reimbursement, but in the event that they do, the following policy shall apply:
A. Authorized Expenses
1. City funds, equipment, supplies, titles, and staff time must only be used for authorized city business.
2. Expenses incurred while attending educational seminars designed to improve officials’ skill and information levels are permitted with pre- approval from the affiliated Department Head.
3. All other expenses require prior approval by the City Council.
4. The City will not reimburse the following expenses:
a. The personal portion of any trip.
b. Political contributions or events.
c. Family expenses, including partner’s expenses when accompanying official on agency-related business.
d. Entertainment expenses, such as movies, sporting events, or cultural events.
e. Non-mileage personal automobile expenses, including repairs, citations, insurance or gasoline.
B. Cost Control
To conserve City resources and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. If expenses are incurred that exceed these guidelines, the cost borne or reimbursed by the City will be limited to the costs that fall within these guidelines.
1. Airfare
Airfares that are equal to or less than those available through the League of California Cities, the California State Association of Counties and the State
126 of 466
Boards & Commissions Rules and Procedures
21 of California are presumed to be the most economical and reasonable for purposes of reimbursement under this policy. If no discounted airfare is available through these entities, then the most reasonable and economical airfare possible.
2. Airport Parking
Long-term parking must be used for travel exceeding 24 hours.
3. Automobile
Mileage shall be reimbursed at IRS rates presently in effect (see www.irs.gov). These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses. In addition, drivers may be reimbursed for bridge and road tolls. For rental vehicles, only receipted fuel expenses will be reimbursed.
4. Car Rental
Rental rates that are equal or less than those available through the State of California’s website Car Rental Resources for State Travel shall be
considered the most economical and reasonable for purposes of reimbursement under this policy.
5. Conferences/Meetings
If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, rates that are equal to or less than the group rate at the host hotel are presumed to be reasonable and reimbursable for purposes of this policy.
6. Internet
Officials will be reimbursed for Internet access connection and/or usage fees away from home, if Internet access is necessary for City business.
7. Lodging
Commissioners are expected to select the most cost-effective and logical lodging available, including utilizing the lodging at the conference/training site, if available. If there is not specific lodging associated with the official City business, the City shall pay for actual lodging expenses up to the United States General Services Administration (GSA) maximum rate allowed by location (http://www.gsa.gov/portal/content/104877). This
127 of 466
Boards & Commissions Rules and Procedures
22 maximum applies to the room rate only and does not include any taxes or fees. Government rates for lodging are often available and should be sought. The City will pay only for standard single rooms, including taxes and fees, for individual Council members, and any additional nonbusiness expenses incurred will be paid by the Council member.
8. Meals
The City will pay for a Commissioner’s meals during authorized, required travel up to the per diem amount (Per Diem Rates | GSA
). If meals are
included in the cost of a conference or training, the City will not pay for a meal that a Commissioner elects to purchase from another source. Unlike lodging, using the per diem methodology for meals that is limited to the GSA amount eliminates the need for employees to submit receipts. Thus, the Commissioner only needs to report the per diem amounts in the expense report, but not the actual receipts. This only applies to meals, as all other travel expenses require a receipt to substantiate the purchase.
When the meal function is an organized event, the official shall be reimbursed the amount being charged by the event organizer for the meal.
The City will not pay for alcohol/personal bar expenses.
9. Taxis/Shuttles
Taxis or shuttle fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline, and parking combined, or when such transportation is necessary for time-efficiency.
10. Telephone/Fax/Cellular
Officials will be reimbursed for actual telephone and fax expenses incurred on City business. Telephone bills should identify which calls were made on City business.
11. Transportation
Officials traveling on City business shall use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements, using the most direct, time-efficient route.
Government and group rates must be used when available.
128 of 466
Boards & Commissions Rules and Procedures
23 C. Expense Reports
1. Expense reimbursement requests must be submitted on an expense report form provided by the City. Reports must document how the expenditure met the requirements of this policy.
2. Expense reports must be submitted within 30 days of an expense being incurred; and must be accompanied by receipts documenting each expense.
3. Expense reports are a public record.
D. Audits of Expenses
All expenses are subject to verification that they comply with this policy.
E. Reports on Meetings
Each official shall briefly give an oral report on any Brown Act meetings they attended for which they receive expense reimbursement at their next City Council, Board, or Commission meeting.
F. Violation of this Policy
Under state law, use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following: 1) loss of reimbursement privileges, 2) a demand for restitution to the City, 3) the agency’s reporting the expenses as income to the official to state and federal tax authorities, 4) civil penalties of up to $1,000 per day and three times the value of the resources used, and 5) prosecution for misuse of public resources.
129 of 466
Boards & Commissions Rules and Procedures
24 Chapter 9. Communication
1. All communications are public records.
All letters, memoranda, email, texts and other platform writing communications involving members of boards, commissions, committees and task forces, the subject of which relate to the conduct of government or the performance of any governmental function, with a few exceptions as outlined in the Public Records Act, are public records.
2. The City Council, in adopting this policy, does not waive attorney-client-privilege or any other privilege associated with a closed session authorized under the Ralph M. Brown Act.
3. Ralph M. Brown Act
Each Commissioner should be mindful of all of the requirements of the Brown Act in communicating with each other.
4. Correspondence
A. After the Commission has taken a position on an issue, official correspondence should reflect this position. While Commissioners who may disagree with a position are free to prepare correspondence on such issues as private citizens, City letterhead, official Board or Commission title, and staff support should not be utilized.
B. City letterhead, logo, insignia and brand, as well as, staff support cannot be utilized for personal or political purposes.
5. Electronic Communication Record Retention
A. Commissioners are issued City of San Mateo email addresses and are required to use this email for all commission related communication. The City email may not be forwarded to a personal email.
B. All emails sent and received through the City server are saved for at least two years on the City’s network and are subject to the Public Records Act.
C. Communication on social media sites are saved for at least two years.
D. Text messages sent on any City-provided device are saved for at least two years.
6. Social Media Use as a Commission Member
Social media are internet-based platforms that allow for interactive communication and engagement with the public. These may include (without limitation): Facebook, Twitter, Instagram, YouTube, TikTok, Snapchat, blogs, etc.
130 of 466
Boards & Commissions Rules and Procedures
25 The City’s image as a professional organization is critical to maintaining the respect of the public, and members should use discretion when posting or communicating on social media. If Commission Members choose to maintain and use personal social media accounts to conduct City business, they must follow current federal and state regulations, as well as Council and City policies.
A. Brown Act: Social media postings may turn into an interactive dialogue. The Brown Act has expanded to provide guidance on elected officials use of media platforms that are free of charge and open and accessible to the public.
1. Permitted Uses: You may answer questions, provide information to public and solicit information from the public about city business; share a City post to your Council Member site; and tag other elected officials in a post.
2. Prohibited Uses: A majority of the members may not use social media to discuss agency business and a member may not respond directly to any posting by another member regarding agency business including no ‘likes’ ‘thumbs up’, ‘emojis’ or other symbols.
B. First Amendment. Commissioners social media platforms can become public forums subject to First Amendment requirements. If a social media platform is 1) used for City business and 2) has interactive features that are accessible to the public without limitation, it is a public forum. The City’s Social Media Policy contains rules for public participation and addresses what will constitute unacceptable content. In general, officials may not block a member of the public from their social media sites if those sites have become public forums. If unacceptable content appears on a site that has become a public forum, please consult with City staff.
C. Public Records: Members are prohibited from deleting social media posts and related comments regarding any City-related matters to avoid violating the California Public Records Act. Social media is subject to the City’s record retention schedule.
D. Best practices: Officials should be honest and accurate when posting information or news, especially when communicating during a crisis or emergency. Any mistakes, misstatements and/or factual errors must be corrected quickly upon discovery. When possible, news of citywide importance should first be announced by the official City-affiliated accounts then can be reshared by Commissioners.
Unless the member has been designated to serve as a spokesperson, members should never represent themselves as a spokesperson for the entire Commission or City. Members should be mindful of recognizing that accomplishments of the City or Commission are achieved by collective action of the entire body or organization.
131 of 466
Boards & Commissions Rules and Procedures
26 7. Written Communications for Commission Meetings on Agenda Items A. The deadline for the receipt of written communications for inclusion in the agenda packet is up to 4:00 pm one week before the Commission meeting. This is to allow for adequate staff review and analysis, and to ensure public access to information, on all plans, correspondence, and other documents being heard by the Commission. Contact the Commission’s Staff Liaison or Staff Admin for specifics.
B. To be included in the addendum to the packet, items may be received up until 4 pm the day of the scheduled meeting.
C. Materials distributed to Commissioners during the meeting shall be available for viewing by the public during the meeting if the materials were prepared by the City or a Commissioner, or at the conclusion of the meeting if prepared by another person.
D. If a Commissioner receives materials regarding an agenda item, they shall forward it the Staff Liaison as soon as possible.
8. Commission - Staff Relations
A. Commissioners may make requests of City staff through their Department Head for limited research and information. Requests that will require significant staff time, as determined by the Staff Liaison, may be referred to the full Commission and only pursued if supported by a majority of the Commission. All requests for research and information shall be made through the Staff Liaison.
B. Commissioners are encouraged to submit their questions on agenda items to the Staff Liaison as far in advance of the meeting as possible so that staff can be prepared to respond at the Commission meeting.
C. Clarifications or technical questions will be answered before the meeting whenever possible.
D. Questions and all staff-prepared responses will be forwarded to all Commissioners.
9. Speaking for “the City”
Similar to written correspondence, when Commissioners are requested to speak to groups or are asked the Commission’s position on an issue, the response should reflect the position of the Commission as a whole. Of course, a member may clarify their vote on a matter by stating, for example, “While I voted against X, the Commission voted in support of it.” When representing the City at meetings or other venues, it is important
132 of 466
Boards & Commissions Rules and Procedures
27 that those in attendance gain an understanding of the Commission’s position rather than that of an individual member.
10. Speaking as an Individual
On occasion, Commissioners may wish to transmit correspondence on an issue upon which the Commission has yet to take a position or about an issue for which the Commission has no position. In these circumstances, members should clearly indicate in their communications that they are not speaking for the Commission or the City as a whole, but for themselves as an individual.
133 of 466
Boards & Commissions Rules and Procedures
28 Chapter 10. Boards and Commissions Selection Process
1. Refer to the San Mateo City Charter Article VI on Boards and Commissions.
2. Reappointments, Vacancies and Appointments
A. The City Clerk’s Office manages the Boards and Commissions (hereafter referred to as “Commission” for ease of reference) application process. The process begins with the Clerk contacting members who are eligible for appointment to a second term and finding out their interest in reappointment.
B. The City Clerk then shares the results with each appointment subcommittee and receives direction on the need to schedule an appointment subcommittee meeting to provide direction on reappointments. The default is that currently serving Commissioners will each be interviewed for reappointment. However, if it is determined that a commissioner’s performance is outstanding, or that other factors necessitate keeping them in their role, then an automatic reappointment can occur with a majority vote or majority consensus of the City Council. Any commission seat selected for re-interviews, means the seat will be processed as part of the full annual recruitment and the currently sitting commissioner may be interviewed along with other applicants. Commission recruitment occurs annually in the months of April and May and is managed by the City Clerk’s Office. For these routine vacancies, the announcement is made approximately two months prior to the date on which the vacancy is to occur.
C. The City Clerk recruits for all open seats utilizing multiple avenues including:
advertising, the website, social media and networking lists to present qualified candidates to the Council for consideration.
D. The interview and selection of candidates is an open process.
E. The City Clerk receives the applications (ideally a minimum of three applications is sought for each vacant seat) and arranges for the appropriate sub-committee, in a noticed special meeting, to interview applicants and form their recommendation.
F. Commissioners, Board and committee members (hereafter referred to as “Commissioners” for ease of reference) are appointed by a majority vote of the City Council and serve staggered terms.
G. A City Council Appointment Subcommittee conducts the candidate interviews and makes a recommendation for Council approval. The Council will receive the full list of candidates for each opening.
H. The Appointment Subcommittee recommendations for new and reappointed Commissioners are confirmed by Council under the Consent Calendar at regular
134 of 466
Boards & Commissions Rules and Procedures
29 Council meetings. A staff report summarizing the Subcommittees’ recommendations will be provided to the full City Council and will include the list of all candidates reviewed by the subcommittee. Council may adopt the recommendations as presented or pull the item for further discussion. A majority vote of Council approves the appointees.
I. The designated Appointment Subcommittee may establish an eligibility list for up to two applicants that will remain in effect for one year.
J. Unscheduled Vacancies
1. Subject to the Maddy Act (California Government Code § 54970), if an unscheduled vacancy occurs on a commission, the Council may either appoint from the pool of applicants on file (the eligibility list if there is one available) or open up the position to new applications where the above process is followed.
2. For such non-routine vacancies, the announcement for new applications is made as soon as possible in order to maintain viable memberships on the various boards and commissions.
3. All appointments occur in an open public meeting.
K. Youth Activities Council (YAC) Selection Process
The YAC is the only group not appointed directly by the City Council but through an application method administered by Parks and Recreation. High school students from all of the City’s public high schools, as well as Junipero Serra High School and Nueva Upper School, are recruited for potential participation starting in the late spring of each year.
135 of 466
Boards & Commissions Rules and Procedures
30 Chapter 11. References
1. San Mateo City Charter, §2.03, 2.04, 2.12, Article VI
2. Ralph M. Brown Act (California Government Code, § 54950 et seq.)
3. California Government Code, § 53234 et seq.
4. San Mateo Municipal Code
5. California Public Records Act (California Government Code, § 6250 et seq.)
6. AB 1234 California Government Code, § 53232.3
7. Rosenberg’s Rules of Order
136 of 466
From: Robert Whitehair < >
Date: Wed, Apr 26, 2023 at 11:58 AM
Subject: Mayor Lee
To: Clerk <[email protected]>
Cc: Michelle Hudson < >, City Council (San Mateo)
<[email protected]>
Dear Mayor and City Council,
We write in strong support of Mayor Amourence Lee, who is facing unceasing, unnecessary criticism even though she has conscientiously and properly fulfilled the duties of her position. She is a staunch supporter of all San Mateo residents and businesses, working diligently to amplify the voices of every one of us.
The City of San Mateo is facing significant challenges: the need for a detailed local response to significant threats to the environment, completion of a housing element acceptable to The California Department of Housing and Community Development, and fair and equitable allocation of scarce resources. It makes little sense to waste valuable time and significant amounts of money on an unnecessary recall, while a strong response to the climate would be such a better use.
Mayor Lee is using hope to create a vibrant, livable community.
Let's support her.
Robert Whitehair and Michelle Hudson
On behalf of San Mateo Climate Action Team
137 of 466
From: LOUISE BEKINS
Sent on: Monday, April 17, 2023 4:37:46 PM
To: City Council (San Mateo) <[email protected]> Subject: Re Mayor Lee - DA's investigation - My comments for Council Meeting on April 17, 2023
Dear Councilmen.
As a resident of San Mateo, I am concerned about the negative direction of some of the politics and policies in our City. And very concerned about the fact that the DA's findings regarding Ms. Lee have not been acted upon.
I submit/request that Ms. Lee resign immediately (best solution), and if not, then she be removed from her position and the Council.
We deserve better. A City without integrity cannot function properly, with morals and values, serving, caring for and inspiring it's residents.
Thank you for all you do.
Louise Bekins
138 of 466
1 Martin McTaggart
From: Michael
Sent: Monday, April 24, 2023 11:45 AM
To: City Council (San Mateo); Drew Corbett; Prasanna Rasiah Cc: Patrice Olds
Subject: Investigation into Council and Commissioner Code of Conduct Greetings Council, City Manager, and City Attorney ‐
I'm writing to a.) thank the 3 of you that voted in favor of investigating Council and Commissioner Codes of Conduct, and to b.) outline what I hope will be included and what actions might be taken. The fact that this wasn't taken up at Blue Sky, and wasn't unanimous in its support last week is deep ly disappointing, and speaks volumes about current council makeup and values.
This investigation needs to be both broad and thorough and must result in specific, concrete, and powerful actions if faith in our city government is to be restored. We have six former San Mateo Mayors who are now calling for Mayor
Lee's resignation over her false allegations and other violations. We have planning commissioners actively trying to undermine the Housing Element carefully wrought by our own residents, city staff, council, and consultants because they personally disagree with the outcome. This investigation should look in to the actions and behaviors of council and problematic commissioners.
Specifically:
‐ Fill in the gaps in the DA's report regarding Mayor Amourence Lee's Allegations of Brown Act violations. Given Councilmembers' Diaz‐Nash and Newsom were implicated by Lee ‐ why weren't they interviewed? They should be now.
Councilmember Loraine claimed in the 12/5 meeti
ng he had also received emails with offers in return for certain appointments, and yet he wasn't interviewed. He should be now, and he should be publicly sharing any and all allegedly illegal communications he received (we have PRA'd this info btw). Was he working with Mayor Lee to disqualify whomever the leading compromise candidate was? Would Le e have pulled Maureen Freschet's name out of that
envelope if she hadn't dropped out of the race? Mayor Lee should be fully deposed with follow‐up questions such as: if she were confused about the Brown Act, why did she never once bring it up with the City Attorney before making the allegations? And how after 4+ years
on council she doesn't seem to understand perhaps the most important law applicable to legislators? These and other questions should be asked so a determination can be made as to whether Mayor Lee was merely confused as she claims, or if she in fact fabricated everything in "EnvelopeGate", which given the intent of those actions, would be a crimi
nal, impeachable offense.
‐ Planning Commissioner Adam Nugent ‐ we still don't have the DA's report back on his sign stealing in an attempt to tip the D3 council election to Councilmem
ber Newsom's opponent. Nugent should be fully deposed to uncover the truth about exactly what happened and why. Nugent should also be investigated for his direct contact of the HCD along with a lengthy presentation in an attempt to have our housing element reject ed, thereby subjecting San Mateo to the Builders Remedy, the YIMBY fever dream of late ‐ a cause he is known to vociferously support.
‐ Planning Commissioner Seema Patel ‐ similarly she has made direct contact to the HCD, which ran her afoul of commissioner regulations and guidelines. She is also a known YIMBY ‐ did she ac t in an attempt to derail our housing
element as well, because she desires that outcome? In addition to calling the entire neighborhood of Baywood racists during a lengthy tirade, does she really represent all San Mateans or just her small circle of like‐minded individuals? And are these the kind of people who should be serving in very important roles with no consequences for their actions?
‐ There should be a very strong message sent in the form of expulsion, censure, loss of title, loss of committee assignments, etc based upon severity of infractions. If all we accomplish from this are finger‐waggings and sla ps on the
139 of 466
2 wrist, we've set ourselves back by enabled and encouraging some of the highly corrupt behavior we've evidently witnessed recently.
You have a rare opportunity to establish a code of conduct with actual teeth ‐ real consequences for behavior unbecoming or dereliction of duty or conduct detrimental to the City of San Mateo. Please take full advantage of it. and join the growing ranks of CA cities who have such codes in place.
The residents deserve leaders who serve with honesty,
integrity, and accountability, and represent ALL San Mateans.
Thank you for your consideration, and for doing right by San Mateans.
Sincerely ‐ Michael Weinhauer
140 of 466
1 Martin McTaggart
From: Robin Wall
Sent: Tuesday, April 25, 2023 3:14 PM
To: City Council (San Mateo)
Subject: Mayor Ammorence Lee - Resignation request
To the City Council Members of San Mateo,
As a resident and tax payer of San Mateo, I am shocked and dismayed at the local governments requests by the people to take action against Ammorence Lee. I am respectfully requesting that Mayor Lee apologize to her constituents for her tampering in our elections, and for her resignation. The city is tired of watching corrupt bureaucrats use and abuse our system of governance without proper representation. Enough. I look forward to attending the May 1, 2023 ,meeting, and hearing your action plan to REMOVE MAYOR LEE.
respectfully,
Robin Wall
San Mateo Resident
141 of 466
1 Martin McTaggart
From: Lisa Vande Voorde
Sent: Monday, April 17, 2023 12:34 PM
To: City Council (San Mateo)
Subject: Amourence Lee, Resign Now
Dear Mayor Lee, and San Mateo City Council Members,
Mayor Lee’s claims of Brown Act violations and quid pro quo vote trading have been found to be unsubstantiated by the San Mateo County District Attorney. Why should residents even care? Because she lied to her colleagues, she lied to her fellow City Council members, she lied to City staff, and most importantly, she lied to the people of San Mateo. In the process she smeared the reputation of others, including herself, in a dramatic, theatrical farce to get what she wanted. San Mateans deserve and demand more.
Mayor Lee, do the right thing, and resign. Otherwise, expect to see the recall movement continue with a vengeance, with more residents, like myself, jumping on the bandwagon to get enough signatures to place a Recall Amourence Lee measure on the ballot this November.
After months of sitting on the sidelines, you have
finally pushed me into full-throttle support of your recall. Your actions in December were a travesty. You have compromised the integrity of both the office of Mayor and the City Council. It’s time for you to go.
Lisa Vande Voorde
San Mateo
142 of 466
1 Martin McTaggart
From: Lisa Taner
Sent: Monday, April 24, 2023 9:52 PM
To: City Council (San Mateo)
Cc: Drew Corbett; Prasanna Rasiah
Subject: Residents Want a Code of Conduct & More
Councilmembers,
Even our smaller neighbor, Belmont, has the foresight to have a Code of Conduct for their council. How far behind are we?
Amourence Lee just published a statement which included these words: "...the public can see that I will never hesitate to train the light of scrutiny on myself or any public official - friend or foe. As your elected representative and Mayor, I will always demand truth and transparency to build a strong, more resilient democracy in service to every San Matean."
If these are Lee's true feelings, certainly she will staunchly agree that a Code of Conduct, not only for Council, but for appointed positions, too, should happen immediately. Perhaps she can then persuade Councilmember Loraine, whose "I'm not interested" comment at the last Council meeting perplexed San Mateans. Many have since asked, "WHO would not want San Mateo's decision-makers to have a Code of Conduct?" What earthly reason could there be not to?
The public's faith in City Hall is in tatters - put through a wringer again and again - with blatant failures to do as they ask, or shocking surprises that are then swept under a rug when examination and consequences are demanded. Why does the public feel the need to remind its Council (and commissioners) that YOU SERVE US? We're regularly asked for good decorum at meetings, yet it seems this ask does not apply to everyone on the other side of the dais, whether it be a Council or Commission meeting. Something has seriously run amok, and I cannot think that this is the legacy you all hope to perpetuate. and retain.
What a very jaundiced eye your public levels at the current state of affairs. What a very opportune moment in time for you all to strongly and swiftly correct this sinking ship. No namby-pamby, wishy-washy thoughts and words - but ACTION. Something with real backbone to make a real difference - including removals, censures, loss of assignments and decision-making. Something so we can all proudly say down the road, "What a positive difference Councilmembers *fill-in-the-blank* made! Thank goodness they did the right thing!"
Here's to hoping you all do the right thing on May 1st. Among the many San Mateans who will be paying close attention that evening, I know Jerry Hill, Carole Groom, Jack Matthews, Maureen Freschet, Eric Rodriguez and Claire Mack will also be watching. They, in their respective turns, left you a great city. This is your chance to make it even better.
Sincerely,
Lisa Taner
143 of 466
1 Martin McTaggart
From: Francie
Sent: Friday, April 14, 2023 2:50 PM
To: Prasanna Rasiah
Cc: City Council (San Mateo)
Subject: Mayoral accusations
Dear Attorney Prasiah,
I read the article summarizing the review of comments made by Mayor Lee during the election of city council members.
Ms Lee stated that she was promised the mayoral seat if a certain candidate for supervisor was elected. Based on these accusations, this potential council member, Cliff Robbins, was removed from the race. My understanding from the article is that the re
view found that no such quid pro quo comments were made to Mayor Lee and the case was closed.
I’m hoping that San Mateo City leadership will not allow this to end here. If accusations made were found to be untrue, and this caused
a candidate for city council to be removed, how can this be ignored?
I am hoping that there is further follow‐up by the city with Mayor Lee after it’s been shown she made these false claims and basically destroyed another city council candidate’s chances for the election.
Frances Sou
za
Resident of San Mateo
Sent from my iPhone
144 of 466
1 Martin McTaggart
From: Karen S
Sent: Friday, April 7, 2023 10:29 PM
To: Prasanna Rasiah; City Council (San Mateo)
Subject: Outcome of DA investigation
Dear City Attorney and City Council,
I was very glad to see vindication on the part of Cliff Robbins, council members, and others accused of back‐room deals regarding the 5th city council seat. It was as I expected ‐ that there was no evidence to the allegations and that Robbins was defamed and denied a seat wrongfully without any evidence. Not only was Cliff Robbins violated, bu t all San Mateo residents/voters were impacted by being denied the chance to have Cliff Robbins join the council.
I believe there should be strong repercussions for Amourence Lee for her unsubstantiated allegations and unwarranted removal of Robbins as candidate for that seat. I believe removal from the city council is warranted in this circu mstance.
I also believe Adam Loraine should be questioned and asked to furnish evidence of emails that he claimed suggested a quid pro quo regarding Robbins. Please ask him to furnish these.
Sincerely,
Karen Sid
145 of 466
1 Martin McTaggart
From: Dave Santos
Sent: Tuesday, April 11, 2023 8:44 AM
To: Prasanna Rasiah; City Council (San Mateo)
Subject: l District Attorney Investigation Results and the City Council On the front page of the San Jose Mercury News Friday,
there was an article about an investigation that the District Attorney conducted in regard to accusations made by Mayor Amourence Lee.
The results of the report are the impetus to remove her from office to ensure the integrity of the City Council.
It now appears the mayor was not truthful to the residents of San Mateo and the City Council as to the events that
transpired. My request is based on the District Attorney ruling after their investigation that her accusations were not substantiated by factual evidence. The mayor tampered with the vote on the fifth city council member in the selection process.
I am writing to request the mayor’s resignation or that the council vote to remove her from office.
I feel that our city officials should be ethical role models to inspire confidence from their residents. The mayor has
breached this trust.
It is time to do the right thing.
Thank you for your consideration in this matter.
Sincerely.
146 of 466
2 Dave Santos
147 of 466
1 Martin McTaggart
From: Martha Park
Sent: Monday, April 17, 2023 12:36 PM
To: Lisa Diaz Nash; Adam Loraine; Rob Newsom; [email protected]; Patrice Olds Subject: Consequences for vote-trading allegations
Dear Deputy Mayor Diaz‐Nash and Council Members Loraine, NewsomJr., and Hedges,
The San Mateo Daily Journal ran a recent article about the recent investigation into allegations of vote trading and potential Brown Act violations during the City Council transition. The fact that no criminal activity was found makes the allegations by the mayor more suspicious considering she slandered Cliff Robbins's name in the process, and took away the viability of his candidacy.
I am writing to voice support for some consequences to the mayor as a result of this. Her assertion was at best poor judgement and at worst purposeful
slander to keep Cliff Robbins off the City Council.
Thank you for your consideration,
Martha Park
148 of 466
1 Martin McTaggart
From: Richard Neve
Sent: Monday, April 17, 2023 4:03 PM
To: City Council (San Mateo); Prasanna Rasiah
Subject: Investigation into Mayor Lee's actions
Dear Council Members and City attorney,
The recent findings of the San Mateo District Attorney, related to the accusations that then council member Amourence Lee made about alleged vote trading, clearly show that now Mayor Lee was untruthful to her fellow council members, city staff and the residents of San mateo.
Her actions are not without consequenc
e‐ they directly affected the selection of the fifth council member, cost tax‐ payers money to investigate and have undermined everyone’s confidence in her integrity as a public official. Her actions should not go without some consequence.
I believe we need to hold our publicly elected officials to the highest standards. The city staff and council sho uld hold a
transparent investigation into this matter and the motives behind her actions. Any and all necessary actions should be taken to review the ethical code of conduct for our council members and if found to have acted inappropriately, Mayor Lee should be sanctioned accordingly.
sincerely
Rich Neve
149 of 466
1 Martin McTaggart
From: Jesus Nazereth
Sent: Friday, April 7, 2023 10:00 AM
To: City Council (San Mateo)
Subject: Remove hedges
Now that amorance lee has been proven to have installed rich hedges under false and probably illegal circumstances he should be removed and cliff robbins should be placed on city council. ‐San Mateo voter
150 of 466
1 Martin McTaggart
From: Virginia McIsaac
Sent: Friday, April 7, 2023 2:11 PM
To: Prasanna Rasiah; City Council (San Mateo)
Subject: Censure
We deserve better leadership than what we have with Mayor Lee. Her "truth" does not resemble the definition provided by Webster's Dictionary.
Cliff Robbins deserved better treatment after years of city service.
At the least Mayor Lee should be Censured formally in the next council meeting.
Virginia McIsaac
151 of 466
1 Martin McTaggart
From: Donnita McDevitt
Sent: Monday, April 24, 2023 2:51 PM
To: City Council (San Mateo)
Subject: Code of Conduct
City Council Members~
I must admit I've lost ALL faith in the City Council of San Mateo. I'm actually embarrassed with all the lies and deceit of Mayor Lee. She needs to be stopped now and held accountable for all her actions. We the people of San Mateo deserve better than her! She's suppose to be working for us not against us. She has her our agenda! Which isn't the peoples of San Mateo. Let us get her out of office an d get someone in that we can be proud of and trust. That certainly is not Lee! I and so many other San Mateo residents don't believe a single word that comes out of her mouth. What 's that saying...if her lips are moving it's a lie.
Thank you~ Donnita McDevitt
Sent from my iPad
152 of 466
1 Martin McTaggart
From:
Sent: Tuesday, April 25, 2023 5:00 PM
To: City Council (San Mateo)
Cc: Patrice Olds
Subject: Record for May 1 City Council
Mayor and Councilmembers:
Thank you to Deputy Mayor Nash and the two councilmembers who voted to invesƟgate the breach of civil conduct by Mayor Lee. And to Councilman Loraine who now has taken an interest in this maƩer.
For too long San Mateo has had to tolerate unacceptable behavior by councilmembers and commissioners and now is the Ɵme to address the concerns of consƟtuents, restore trust and integrity . We should follow our neighboring ciƟes in
ridding our city of those who cannot conduct themselves transparently and respecƞully in the interest of the public.
The conduct of Mayor Lee in the December 12, 2022, meeƟng was completely unacceptable and aŌer the findings of the DA her misconduct rises to an even greater level of concern.
Lee claimed at this meeƟng that there were “egregious Brown Act violaƟons,” yes, mulƟple violaƟons, yet she claims to the DA that she was illitera
te about the Brown Act. How does Lee make outrageous public accusaƟons when she does not know the law? This is one topic that needs more exploraƟon and clarificaƟon. What was Councilmember Loraine’s involvement and posiƟon?
Secondly, Lee claims she unveiled Cliff Robbins’s name to “realign the process.” So first she is willing to disgrace a community leader, in contr
ast to treaƟng him with the dignity, courtesy and respect demanded by the Council Code of Conduct. And secondly, she disqualifies him because he did not align with her process; she knew Robbins preferred to seat the fiŌh councilmember prior to selecƟng the mayor. Elimi naƟng Robbins appears more like a retaliatory act than a realignment. Why does the process need realigning when the City Charter states the Council “shall consist of five persons” not four, but five. I am very eager to understand the thinking behind L ee’s realignment process, especially aŌer the City AƩorney stated there was no legal reason to disqualify Robbins.
Lee’s constant inflammatory rhetoric and name calling is contrary to the character of a community leader. How many Ɵmes have we heard “peaceful transiƟon of power” or there was no “peaceful transiƟon on power.” There was no violence or th
reat of violence. Mayorship is not an enƟtlement or a transiƟon of power; according to the City Charter the Mayor holds that office subject to the pleasure of the Council. Sounds like the Council has the authority to remove Lee as
Mayor. A step in the right direcƟon.
Lee’s failure to accept any responsibility or changing the narraƟve regarding her unscrupulous behavior has leŌ a stain on our City. The Mayor’s latest fiasco is not her first; we have not forgoƩen her willingness to accept Adam Nugent’s sign stealing affair without in
vesƟgaƟng any issues of trust, ethics, or judgment. Nor her email excusing Nugent’s behavior which Diane Papan stated, “it didn’t have accurate things in it about the law or anything else.” Rather than engaging in producƟ
ve dialogue or agreeing to disagree, Lee uses name calling like “maga‐extremists” and “anƟ‐aborƟonists” to quell any dissent to her opinion. Hardly a respectable or suitable means to encourage diverse viewpoints but remarkably effecƟve in creaƟng divisiveness.
153 of 466
2 It is Ɵme for the City Council to take acƟon to prevent further erosion of public trust. We have waited too long already.
Clean house, remove Lee as mayor, make rules with consequences or any meaningful changes that will make our City proud again.
Thank you,
Lisa Maley
154 of 466
1 Martin McTaggart
From: oscar lopez-guerra
Sent: Tuesday, April 25, 2023 1:38 PM
To: City Council (San Mateo)
Subject: Mayor Lee
Respectfully request your resignation.
Oscar López‐Guerra
🇺🇸
155 of 466
1 Martin McTaggart
From: Anna Kuhre
Sent: Thursday, April 6, 2023 8:32 PM
To: Patrice Olds
Subject: San Mateo Mayor's vote-buying scheme allegations hold no water, DA says Hi Patrice,
DA Wagstaffe effectively calls Mayor Lee a liar. What a mess at city hall.
Regards, Anna Kuhre
https://www.mercurynews.com/2023/04/06/san‐mateo‐mayors‐vote‐buying‐scheme‐allegations‐hold‐no‐water‐da‐ says
Sent from my iPhone
156 of 466
1 Martin McTaggart
From:
Sent: Tuesday, April 25, 2023 7:18 PM
To: City Council (San Mateo)
Cc: Patrice Olds; Prasanna Rasiah; Drew Corbett
Subject: Fwd: Please Do Something! corrected address.
Corrected address and text.
Begin forwarded message:
Mayor Lee and Council Members,
1. Mayor Lee used Joe McCathy tactics to smear the reputation of good people by waving a letter at the dais.
2. U.S. Rep Kevin Mullen and State Sen. Josh Becker have asked to be removed from her Stop the Recall web site. (she has not)
3. The San Mateo Labor Council does not “stand with (Mayor Lee) in the fire on the side of justice”.
4. She has besmirched the reputation of Cliff Robbins, Joe Goethals, Dave Barruto and Nicole Fernandez, who were her supporters.
5. Mayor Lee has called her detractors "anti‐abortionists”, maga‐extremists” and racists.
6. Mayor Lee’s false allegations triggered an investigation by the District Attorn ey, wasting tax payer
dollars in the process.
7. Six Mayors have called for her resignation.
8. Mayor Lee uses misrepresentation, exaggeration, specious language to deflect from her own irresponsible behavior.
Her egregious behavior must be addressed by her fellow members on Council. She lacks the dignity necessary to claim the public trust.
She is a rotten exa
mple of a city representative in any capacity. Is this the type of behavior we want from our Mayor?
157 of 466
2 Sincerely, Anna Kuhre
This is a real photo of Mayor Lee on the night she was appointed to Mayor, by one of her dear friends Seema Patel.
158 of 466
1 Martin McTaggart
From: Deborah Kohn
Sent: Wednesday, April 26, 2023 11:36 AM
To: City Council (San Mateo)
Subject: Mayor Lee
I write to you to underscore the previous demand I have made that Mayor Lee resign or the council vote to censure or otherwise discipline her.
‐‐
Deborah Kohn
159 of 466
1 Martin McTaggart
From:
Sent: Monday, April 17, 2023 4:47 PM
To: City Council (San Mateo)
Subject: FIFTH COUNCILMEMBER FIASCO
RECKLESS DECISION MAKING AND A LACK OF ETHICS -
MS LEE, WHAT WERE YOU THINKING?
Regarding the 5th council member appointment fiasco, San Mateo deserves better from its elected officials. The end does not justify the means here.
Look at the example you have set, especially for the youth of this city and other potential council members of the future - "Fake it until you make it".
Another example: last year with a previous council you rushed to judgement and pushed for a rapid gas to electric conversion of new and existing appliances by 2025 with no outreach or public input, no gathering of the cost data to convert and the economic impact/hardship on people. This will effect homeowners, businesses, rental property owners and renters. Rental properly owners will not absorb all the costs and will likely pass some on to tenants in higher rents. I am all for moving in that direction, but in a "step by step" thoughtful approach with all the facts at hand and not causing significant economic hardship.
I do not know who you are representing Ms Lee, but it's certainly not me or the people of San Mateo.
PLEASE RESIGN !
Gary Isoardi
San Mateo Resident
160 of 466
1 Martin McTaggart
From: HOLLY HEWITT
Sent: Wednesday, April 26, 2023 11:52 AM
To: City Council (San Mateo)
Subject: Amorence Lee - Resign or at least apologize
It’s still hard to believe you don’t feel it necessary to apologize for the theatrics you used to smear Cliff Robbins.
Many of your previous supporters have fallen away and rightly so.
Your article in the Daily Journal does not excuse you.
APOLOGIZE or QUIT.
Holly Hewitt
Sent from my iPad
161 of 466
1 Martin McTaggart
From: robgib
Sent: Wednesday, April 26, 2023 8:08 AM
To: City Council (San Mateo)
Subject: Lee
I respectfully call for mayor Lee to step down.
Rob Gibson
162 of 466
1 Martin McTaggart
From: Larry Garnick
Sent: Tuesday, April 25, 2023 4:51 PM
To: City Council (San Mateo)
Subject: Amourence Lee
Members of the city council:
I witnessed Ms Lee’s unethical and embarrassing behavior at the city council meetings where she lied to our entire community.
Ms Lee has no place here and she should be removed from office. Please take serious disciplinary action to remove her.
Larry Garnick
163 of 466
1 Martin McTaggart
From: Doug D'Anna
Sent: Wednesday, April 26, 2023 1:52 PM
To: City Council (San Mateo)
Subject: I'm joining five former San Mateo mayors in demanding Mayor Lee's resignation
To the City Council,
I am writing to express my deep concern about Mayor Lee's actions and failures as the leader of San Mateo.
Mayor Lee's allegations of voter extortion were found to be unsubstantiated, yet she used them to seat her preferred candidate on the council. This is an abuse of power and a waste of taxpayers' money.
Making matters worse, her refusal to acknowledge calls for apologies and resignations from many residents and esteemed officials is a clear indication of her disregard for the community.
Specifially, her continued actions against Measure Y and her unwillingness to listen to the demands of the community are unacceptable.
At the April 17th City Council meeting, many residents demanded Mayor Lee's resignation or the council's vote to censure or otherwise discipline her.
Councilmember Nash proposed to discuss the DA's report, potential actions, and a code of conduct for Council, boards, and commissions on the May 1st agenda.
However, Councilmember Loraine dissented and stated that he was "not interested." This is concerning as it suggests that Mayor Lee's behavior is infecting the council.
Therefore, I join five former San Mateo mayors in demanding that the council take immediate action against Mayor Lee's actions and failures by demanding her resignation.
As Jerry Hill, Claire Mack and Jack Matthews wrote in the the The Daily Journal, the council must hold her accountable for her misconduct. The residents of San Mateo deserve to be represented by someone who will listen to their voices and act in their best interest—an not in their own.
164 of 466
2 The May 1st council meeting presents an opportunity for the council to do the right thing. To step up and demonstrate its commitment to the community by taking decisive action against Mayor Lee.
It is time for the council to put the people of San Mateo first and demand the resignation of Mayor Lee.
Thank you for your attention to this matter.
Respefully,
Doug D’Anna
165 of 466
1 Martin McTaggart
From: Chris Conway
Sent: Monday, April 24, 2023 10:19 AM
To: City Council (San Mateo)
Subject: DA Findings/ Agenda
I was happy to see at the end of the last council meeting, my district representative, Lisa Diaz‐Nash, listened to us and acted accordingly based on what the people of San Mateo wanted.
There is no explaining away what happened Dec. 12, 2022 and there is no explaining away the findings by the District Attorney of San Mateo County.
As one who follows City Hall carefully over the last sev eral decades, I have never seen my city so divided and turned upside down as I have since Ms. Lee was appointed to city council.
It has only gotten worse since that terrible day.
This issue will be put on the council’s agenda and it is important to let the publi c know what the date and time of this is
going to be.
As for Mr. Lorraine, you are an embarrassment to San Mateo and just know we see right through you and what you are all about and how you got elected. You should be ashamed.
Whether it is members of our city c
ouncil or our planning department, we will not rest until those who ignore our calls and concerns are shown the door.
Just count me in as another San Matean whose main objective is to eliminate the rot and cancer that has infected our city governm
ent.
If you care about San Mateo, this should be your objective as well.
Christopher P. Conway
District 1 – San Mateo
166 of 466
1 Martin McTaggart
From: Chris Conway
Sent: Wednesday, April 12, 2023 7:21 AM
To: City Council (San Mateo)
Subject: County DA findings
As an applicant for the vacant city council seat last December, I was intimately involved in the selection of the 5th council member to fill the vacated at‐large seat relinquished by Diane Papan. What the city of San Mateo suffered through last December was in my estimation, the worst political crisis the city has ever faced. At the crescendo of the selection process, Amourence Lee deliberately made a salacious acquisition about a quid pro quo that was offered to her in the selection of the vacant council seat. This accusation was met with complete surprise and shock by those sitting in the audience and by those runn
ing for the open seat. It instantly put into question the character and reputation of one of the candidates.
This was so extraordinary, and so out of character
for San Mateo, our city attorney referred the matter to the county DA.
After an in‐depth investigation by the county district attorney, we learn that Ms. Lee was lying to all present in the audience that night. I would not have believed it if I had not been there to see and hear it with my own eyes and ears.
The investiga
tion now opens our city government to a slew of new questions and possible litigation. You may be in the camp that wants this to just go away so that we can move on. If that is the case, let me be first to tell you that this is not going away and we will not be moving on. These wer
e serious allegations by Mayor Lee that resulted in an investigation by the county district attorney, impinged on the reputation of an outstanding member in our community and da maged the reputation of San Mateo as a city.
Through the investigation's release, we are learning more about who allegedly made the backdoor deal to Mayor Lee per Mrs. Lee’s sworn testimony; Joe Goethels, Josh Becker, David Burruto and Nicole Fernandez.
This is where the investigation into the ordeal now sits with your constituents. We will only f ollow up from here and dig
further into the sworn testimonies of those who were called to testify under oath.
The district attorney says “no‐evidence for mayor’s claims of vote‐buying during tense December power struggle”. With that laid to rest, San Mateans want an answer from ou
r mayor on why she lied to the public about such an illegal quid pro quo and at such a critical and pivotal moment in our city’s democracy? This letter is to put the council on notice that you will either agree with us that this issue needs further clarifications and accountability, or that you will be a hind
rance to good governance and transparency. Working on “other matters” and the “business of the city” pale in comparison to the cancer that now has infected City Hall.
You can bet your bottom dollar that we will not let this dark day in our history be swept un der the carpet for one
second. You can start by telling San Mateans what the city council plans on doing about this. Your response and attention to this matter should reflect the damage this incident did to my city. We are very angry and we will not let this go until we get the satisfaction that what happene
d in December 2022, will never be repeated in our city again. A clear message must be given that those who perpetuated this hoax are disciplined and suffer the consequences of their actions.
Sincerely,
Christopher P Conway
167 of 466
2 San Mateo – District One
168 of 466
1 Martin McTaggart
From: Chris Conway
Sent: Wednesday, April 12, 2023 7:21 AM
To: City Council (San Mateo)
Subject: County DA findings
As an applicant for the vacant city council seat last December, I was intimately involved in the selection of the 5th council member to fill the vacated at‐large seat relinquished by Diane Papan. What the city of San Mateo suffered through last December was in my estimation, the worst political crisis the city has ever faced. At the crescendo of the selection process, Amourence Lee deliberately made a salacious acquisition about a quid pro quo that was offered to her in the selection of the vacant council seat. This accusation was met with complete surprise and shock by those sitting in the audience and by those runn
ing for the open seat. It instantly put into question the character and reputation of one of the candidates.
This was so extraordinary, and so out of character
for San Mateo, our city attorney referred the matter to the county DA.
After an in‐depth investigation by the county district attorney, we learn that Ms. Lee was lying to all present in the audience that night. I would not have believed it if I had not been there to see and hear it with my own eyes and ears.
The investiga
tion now opens our city government to a slew of new questions and possible litigation. You may be in the camp that wants this to just go away so that we can move on. If that is the case, let me be first to tell you that this is not going away and we will not be moving on. These wer
e serious allegations by Mayor Lee that resulted in an investigation by the county district attorney, impinged on the reputation of an outstanding member in our community and da maged the reputation of San Mateo as a city.
Through the investigation's release, we are learning more about who allegedly made the backdoor deal to Mayor Lee per Mrs. Lee’s sworn testimony; Joe Goethels, Josh Becker, David Burruto and Nicole Fernandez.
This is where the investigation into the ordeal now sits with your constituents. We will only f ollow up from here and dig
further into the sworn testimonies of those who were called to testify under oath.
The district attorney says “no‐evidence for mayor’s claims of vote‐buying during tense December power struggle”. With that laid to rest, San Mateans want an answer from ou
r mayor on why she lied to the public about such an illegal quid pro quo and at such a critical and pivotal moment in our city’s democracy? This letter is to put the council on notice that you will either agree with us that this issue needs further clarifications and accountability, or that you will be a hind
rance to good governance and transparency. Working on “other matters” and the “business of the city” pale in comparison to the cancer that now has infected City Hall.
You can bet your bottom dollar that we will not let this dark day in our history be swept un der the carpet for one
second. You can start by telling San Mateans what the city council plans on doing about this. Your response and attention to this matter should reflect the damage this incident did to my city. We are very angry and we will not let this go until we get the satisfaction that what happene
d in December 2022, will never be repeated in our city again. A clear message must be given that those who perpetuated this hoax are disciplined and suffer the consequences of their actions.
Sincerely,
Christopher P Conway
169 of 466
2 San Mateo – District One
170 of 466
1 Martin McTaggart
From: Michelle Byron
Sent: Wednesday, April 26, 2023 1:36 PM
To: City Council (San Mateo)
Subject: Accountability
There needs to be accountability for Mayor Lee’s behaviors.
Thank you,
Michelle, Byron, District 5.
171 of 466
1 Martin McTaggart
From: Donald Bilteau
Sent: Tuesday, April 25, 2023 2:37 PM
To: City Council (San Mateo)
Subject: A. Lee Resignation
Members of the City Council,
Having observed Mayor Lee’s behavior for six months now I must say I find it extremely distasteful.
Because I detest her behavior it does not make me, or others who don’t agree with her,
“racists", “sexists", "anti‐abortinists" or "Maga extremists" (Mayor Lee’s words, not mine).
As a lifelong registered Democrat I am deeply offended by her hateful name calling and
unsubstantiated generali
zations of San Mateans who don’t agree with her, or disapprove of her behavior.
Understanding who the parties involved were, a reading of the District Attorney’s investigation,
no matter how hard Lee tries to defend it, makes it clear, there was nothing approaching a Brown Act Violation.
I call on Amou
rance Lee to resign now.
Thank you,
Don Bilteau
San Mateo, Ca
172 of 466
173 of 466
1 Martin McTaggart
From: elalva
Sent: Wednesday, April 26, 2023 8:59 AM
To: City Council (San Mateo)
Subject: Mayor Lee has got to GO!
Hello,
I am asking that Mayor Lee be recalled because: FIRST: After the DA findings that Mayor Lee’s allegations of voter extortion could not be substantiated, what has been the consequence for Lee? NOTHING. She used the allegation to seat her preferred choice on the Council. So far, the whole situation is a WIN for Lee. Our tax dollars paid for that investigation and now we have her hand-chosen candidate making decisions right alongside Lee, both of whom are moving forward with BUSINESS AS USUAL.
Recall Mayor Lee immediately!
Eddylee Alvarado
174 of 466
175 of 466
176 of 466
1 Martin McTaggart
From: Aimee WCrollerskate
Sent: Wednesday, April 26, 2023 4:11 PM
To: City Council (San Mateo)
Subject: Support to Vote to censure/discipline Mayor Lee Dear City Council,
Since my last email, I see that the antics of Mayor Lee have only escalated, deepening the breach of trust in our community.
To be clear, Mayor Lee's ongoing disregard for established protocols and the voters of San Mateo regarding city planning issues are completely inappropriate.
Our leaders MUST be held accountable when they fail to meet ethical standards and serve their community eff ectively.
Mayor Lee can no longer be effective in her role without the trust of the community.
I ask that the City Council censure Mayor Lee or otherwise take significant disciplinary action regarding recent events. ‐‐
Regards,
Aimee Stevland
Resident
On Sat, Apr 1, 2023 at 8:43 PM Aimee W
Crollerskate wrote:
As a constituent of San Mateo, I've had to write far too many letters ‐ not about important community issues ‐ but about the conduct of members of this council regarding their efforts to undermine the will of the people and the settled vote on Measure Y.
I will remind you all again that trust in our local government is critical, and a rejection of the measure that voters have already approved will certainly shatter that trust. Many are already furious with some in the Planning Council's previous back door meetings and other underhanded behavior.
Mayor Lee's ongoing disregard for established protocols and the voters of her city regarding this issue is completely inappropriate.
I ask once again that the City Council uphold the will of the voters/Measure Y and ACCEPT the current Housing Element including Building Heights as presented by City staff previously on January 24th. ‐‐
Regards,
Aimee Stevland
Resident
‐‐
Aimee "White Chocolate" Stevland
177 of 466
1 Martin McTaggart
From: Nancy Presley
Sent: Wednesday, April 26, 2023 5:51 PM
To: City Council (San Mateo)
Subject: A call for Amourence Lee's resignation
Members of the City Council,
On 12/12/2022, after 4.5 long hours into the City Council Special Meeting to interview, vote and elect a new member for the vacant Council seat, Amourence Lee’s exploitive performance at this point of the meeting brought her to a new level of demonstrated cunning, conniving and deceitful behavior.
We were all witnesses to her shockIng accusations of multiple attempts "to extort her vote" in exchange for the mayoral position (proven that there were no attempts to extort her vote), implicate people of wrongdoings (proven that no wrongdoings existed), accusations of "back room dealings and back door brokers” (proven that none existed), accusations of violations of the Brown Act (proven that never happened) and impugning the reputation of City Council candidate, Cliff Robbins. What is even equally as frightening is the seemingly well orchestrated timing of her craftily staged candidate vote manipulation by abstaining from voting to fill the vacant Council seat followed by her dramatic “big reveal” naming Cliff Robbins as the candidate that people were trying to extort her vote for. Why, I ask, if Amourence Lee was so concerned about the democratic process and her duty to her oath of office did she wait that 4.5 hours to initiate these concerns? Shouldn’t this have been a "top priority” first order of business issue to address at the start of the meeting?? Both Lee and Lorraine sat at the dais for 4.5 hours conducting business as usual, following the meeting agenda to interview and select a candidate knowing all along that they both were going to abstain from voting to fill that vacant Council seat... with Amourence Lee then returning to her demands that she be appointed Mayor first before a 2nd vote for the 5th council member could take place... breaking the agreement that had been previously reached by all sitting Council Members at the 12/07/22 Adjourned City Council Regular Meeting.
There are more issues that I could address but I do believe that I have illustrated my points of this failed Mayor’s cunning, conniving and deceitful behavior.
It’s time for all of us to hit the refresh button to that 12/12/2022 City Council Special Meeting and remember Amourence Lee’s egregious behavior that evening and what we residents of San Mateo might have to look forward to if she remains in office and doesn’t get her way. In her recent post, The Test of Scrutiny, she expresses and believes that she has done nothing wrong. That being said, I beg to differ and I am extremely concerned as to what extent she might continue to go to in the future to manipulate and violate the democratic process in order to get her needs met and achieve HER agenda. Amourence Lee has broken any trust that the people of San Mateo need and deserve to have in their Mayor/Council Members. She needs to resign now so the city can heal and move forward.
(https://www.amourencelee.com/post/the-test-of-scrutiny)
Thank you,
Nancy Presley, resident of San Mateo
178 of 466
1 Martin McTaggart
From: Connie Weiss
Sent: Wednesday, April 26, 2023 6:03 PM
To: City Council (San Mateo); Patrice Olds
Subject: For Council Meeting 1 May 2023 - DA Report and Code of Conduct Hello City Council Members,
I am encouraged that you will be discussing the results of the San Mateo County District Attorney’s investigation into allegations of vote trading and potential Brown Act violations, and if and what actions you take as a result of it. I also support that you will be looking at the Code of Conduct for possible changes that could help bring accountability back to Council and Commissions.
In addition to the “vote-trading” fiasco, there are other breaches of ethical conduct that would be good to look at in restoring respect and trust to City Council and Commissioners. Specifically, I ask:
- Let Adam Nugent know stealing campaign signs of his preferred candidate’s challenger in District 3 is not acceptable behavior by a Planning Commissioner;
- Let Seema Patel and John Ebneter know that sneering at residents and inferring they are racist is not acceptable behavior by a Planning Commissioner;
- Let Mayor Lee know that ratcheting up the hate and lies on her website insinuating that those who are looking to recall her are closely aligned with someone named Jeremy Hu (who is not known to the recall team AT ALL) does not help show respect and help heal the city. Her website states:
It’s
shocking to see ugly MAGA-style extremism and misinformation campaigns here in our County, spewing hate speech calling me a “stupid n*gger lover” and inciting violence, “Let’s use Ammo to get rid of Amo.”
Lastly, it’s important for the Council to focus on true infractions of the code of conduct and not be derailed by political rhetoric. An example is:
“…concerns about the two City Councilmembers who violated our City Charte r by refusing to elect a new Mayor and Deputy Mayor at the first meeting, opening the door to the conflict of interest caused by Council candidates discussing whom they would vote for among the body of people who would decide which candidate to appoint.”
This misinformation was written by Seema Patel in the SMDJ on April 17, in commenting on the Ethics in San Mateo LTE. The City Attorney said repeatedly a move to delay the vote for mayor was not a violation of the guidelines or the charter. Council should not entertain any discussion on this as it then ignores the true infractions that have occurred.
Thank you,
Connie Weiss
San Mateo Resident
179 of 466
1 Martin McTaggart
From: Linda Tribuzi
Sent: Wednesday, April 26, 2023 6:52 PM
To: City Council (San Mateo)
Subject: Feedback to San Mateo City Council
Hello City Council,
I am sending this email to send my support for the following:
(1) Request that Mayor Lee resign. In addition, the City Council and City of San Mateo should create a Code of Conduct for the San Mateo City Council to ensure the citizens of SM have confidence in the City Council.
(2) The church parking lot at the location of 25th Avenue and Hacienda should remain zoned as R1. I am a resident of W 25th Avenue and support keeping this area as a residential area with single family homes.
(3) I have great concern for the possibility of the increase in density in the area between Highway 92 and Hillsdale Blvd. These main roads already experience problems with traffic congestion with no option to modify them to address this. This would add residents when there appears to be no regard for parking, traffic, travel/commute time, increase of police, and crime. The general quality of life in this area would be severely impacted if density is increased.
Thank you,
Linda Tribuzi
180 of 466
1 Martin McTaggart
From: Cindy Harper
Sent: Wednesday, April 26, 2023 8:41 PM
To: City Council (San Mateo)
Subject: Mayor Lee
Will be at the May 1st meeting.
Our Baywood community is united!
Mayor Lee needs to resign!
Sent from my iPhone
181 of 466
THE FOLLOWING PUBLIC
COMMENTS WERE SUBMITTED
FOLLOWING THE PUBLICATION
OF THE AGENDA PACKET
182 of 466
183 of 466
Dave Clark
Sunday April 30th
Re: City Council Meeꢀng 5/1/2023
We’ve lived in San Mateo for 35 years. I’ve never seen such vitriol and distain between facꢀons in the council. Frankly, it’s embarrassing.
I side with Mayor Lee. MAGA-style tacꢀcs are being used by one group as a smoke screen for the real issue: Nash/Newsom conspired to change the outcome of the seaꢀng of the 5 th council person in possible violaꢀon of Brown. Most of the people in council chambers in the days following the elecꢀon felt this way.
Mayor Lee’s approach to divulging a possible infracꢀon employed some theatrics, but following protocol and the advice of the city aꢁorney was the proper course of acꢀon.
Recall that someone threw a brick and broke Amo’s window. This was applauded by some.
Recall that original (pre-elecꢀon) recall effort led by Nash / Taner / Zografos / Weinhardt was light on specifics and the Amo had rebuꢁed the accusaꢀons as the words of others. There was no case for recall.
The issue boils down to the property rights advocacy espoused by Mimi Steel, and is a libertarian construct. If the promotors of the recall had a modicum of grace, they would have admiꢁed that the true issue is Amo’s posiꢀons on housing. The recall smoke screen to cover up the truth. One of their team aꢁempted to do a back door deal. This aꢂer the likely Brown violaꢀon by Nash and Newsom.
The Nash /Zografos Taner/Weinhardt movement is known city wide by their juvenile behavior on social media. Some people say that Zografos created ghost accounts such as “Stella Mitchell”. For a month we were pummeled with “Bonilla -- 30 days 30 lies”; character assassinaꢀon of Amo and Adam; and crude aꢁacks on Building Commissioners. Someone created a “Dave Clark” account and made statements on my behalf. Their reporꢀng of lawn sign theꢂ (allegedly by carpet bagger Adam Lorraine) was just plain weird.
Whining, whatabouꢀsm, vicꢀmizaꢀon, homophobia, claims of assault on democracy, deflecꢀon, hypocrisy, all by mostly white neighbors. Folks – we have found MAGA and it is ꢀme to scrape it off of our shoe.
Item 7 on the agenda only fuels the fire and creates more smoke. It’s ꢀme to get to work for the people of San Mateo and put these childish anꢀcs behind.
184 of 466
From:
To:
Subject:
Date:
Karen S
City Council (San Mateo)
Accountability for Amourence Lee
Thursday, April 27, 2023 12:00:58 PM
Dear City Council,
I'm writing to express concern that there has not been any accountability so far for Amourence Lee's actions and words that have caused damage to individuals' reputations and pushed forward an agenda against the will of the people and that of fellow councilmembers. These actions and words have shown blatant disregard for propriety and respect for others.
It is imperative that our councilmembers and especially our mayor be held to account when their actions and words are in violation of the integrity of their role on the council.
I respectfully ask that you hold Amourence Lee to account - she needs to resign, be censured, or be disciplined so that she cannot continue to cause harm unrestrained and so that she and others get the message loud and clear that the roles of mayor and council are built on integrity and honor.
Thank you.
Sincerely,
Karen Sid
185 of 466
From:
To:
Subject:
Date:
William Cendak
City Council (San Mateo)
Amourence Lee
Saturday, April 29, 2023 1:04:02 PM
Dear City Council Members,
We agree with former mayors Hill, Mack, and Mathews. Mayor Lee is an embarrassment to the City of San Mateo and as a city official.
Her actions demand a recall.
As council members you should have the courage to discipline Mayor Lee or press her to do the right thing and resign.
Sincerely,
William and Barbara Cendak
186 of 466
From:
To:
Cc:
Wendy Chou
City Council (San Mateo)
Clerk
Subject:
Date:
Amourence Lee"s right to lead
Friday, April 28, 2023 9:59:16 AM
Dear Mayor and City Council,
I am appalled that Mayor Amourence Lee is being coerced into defending herself and her record despite having conscientiously and properly served the City of San Mateo. She is a staunch supporter of all San Mateo residents and businesses and deserves to spend her time and energy doing her job well, not responding to threats of recall or calls for resignation. I am writing to you today as I am unable to attend the Monday 5/1 meeting and provide my comments orally.
As a Chinese American, I am all too aware that anti-Asian discrimination has surfaced time and time again in our country's history and that it has never truly gone away. It is difficult not to view some of the unfortunate negativity directed toward Mayor Lee in this light.
My view of the situation is that the City of San Mateo has too much on its plate to allow the current undermining of its government to continue. Local challenges include: the need for a detailed local response to significant threats to the environment, completion of a housing element acceptable to the CA Department of Housing and Community Development, and fair and equitable allocation of scarce resources. In the interests of working together to create a healthy and sustainable city, for the benefit of all, it simply makes little sense to waste valuable time and funds on a costly recall.
More importantly, council members must develop a sense of decorum, and publicly disavow themselves from any attempts to mangle the process. For example, it is not acceptable for any San Mateo resident to call the Mayor a liar. Such behavior flies in the face of good decorum and professionalism. If Council Members do not disavow themselves, we will consider their silence as approval for shrill tactics.
We call on all council members to act in good faith and put a stop to the discord.
We are aware that the District Attorney did not find evidence of criminality by the Mayor’s detractors nor anyone else. We believe that now is the time to close this chapter of San Mateo history and listen to all voices.
Let’s all follow Mayor Lee’s leadership, celebrating these accomplishments:
A workable gas leaf blower approach proposed by Mayor Lee A flood relief program created
225 units of housing are under construction for low income residents, city workers, and the developmentally disabled - Kiku Crossing
Active leadership for developing new revenue sources
187 of 466
Introducing a socially responsible investing option for the City working directly with youth to promote leadership and engage them more in civic life facilitating community events and initiatives (including founding the San Mateo County Asian American Pacific Islander Task Force) that celebrate the values of equity, diversity, inclusion, and respect for all cultures
In addition, during her term greenhouse gases have been significantly reduced. Mayor Lee is using hope and inclusivity to create a vibrant, livable community. Let us all do the same.
Thank you for your time.
Sincerely,
Wendy Chou
resident of San Mateo
188 of 466
From:
To:
Subject:
Date:
Val Armento
City Council (San Mateo)
Code of Conduct for Council
Friday, April 28, 2023 12:18:22 PM
The City Council needs to adopt (and adhere to once adopted) a meaningful Code of Conduct.
Every City I have worked for has had one.
What has been happening at the City Council in San Mateo embarrasses all of us.
V Armento
189 of 466
From:
To:
Subject:
Date:
Dave Santos
City Council (San Mateo)
Code of Conduct May 1st meeting
Friday, April 28, 2023 2:57:14 PM
San Mateo City Council members:
It is imperative that after the San Mateo County District Attorney’s investigation found no evidence of the allegations by Mayor Lee to be true, that the Council adopt a Code of Conduct.
This matter needs to be considered and acted upon at your May 1 st meeting before discussion of any further business.
Mayor Lee needs to be held accountable for her actions.
If she does not resign, the Council needs to take steps to censure her and figure out an appropriate course of disciplinary action.
The mayor's divisive behavior cannot be tolerated.
Thank you for your consideration in this matter.
Sincerely,
Dave Santos
190 of 466
From:
To:
Subject:
Date:
Toni Perazzo
City Council (San Mateo)
Code of Conduct
Friday, April 28, 2023 12:46:06 PM
Dear Council Members,
I look forward to a robust discussion of a code of conduct at your meeting on May 1st especially given how allegations of vote extortion were handled in the meeting earlier this year. I was both astonished and disappointed in the unnecessary drama.
Sincerely,
Toni Perazzo
191 of 466
From:
To:
Caroline
City Council (San Mateo)
Subject:
Date:
Confirmation, Validation and Implementation of Agreed Standards of Ethics of San Mateo elected Leaders Friday, April 28, 2023 2:49:56 PM
Please accept my support for all members elected or who volunteer to represent the City of San Mateo with ethical standards by which can serve as a model for California cities and State as "the best example to live." Thank you.
Caroline Brownstone
Sent from my iPhone
192 of 466
From:
To:
Subject:
Date:
Jan Prisco
City Council (San Mateo)
Council code of conduct
Friday, April 28, 2023 1:06:37 PM
Hello San Mateo Council members.
I have been tracking what has transpired regarding the claims made by our Mayor, the San Mateo County District Attorney Office’s investigation of those claims, and the DA’s decision that no proof existed to substantiate the Mayor’s claims.
The claims themself concerned me at the beginning. The evidence that the Mayor’s claims are in all probability false, and the lack of action regarding her probable misrepresentation concern me more.
I think the code of conduct is important and should be immediately enforced AND retroactively applied to cover the above situation and other issues that seem to be arising since the Mayor was appointed. I Thank you,
Jan Prisco
Sent from my iPad
193 of 466
194 of 466
From:
To:
Leo Burns
City Council (San Mateo)
Cc: Adam Loraine; Amourence Lee; [email protected]; Richard Hedges; Lisa Diaz Nash; Patrice Olds Subject:
Date:
Ethical Conduct
Sunday, April 30, 2023 9:46:54 PM
Dear San Mateo City Council Members and all other San Mateo City Employees and Representatives: As concerned San Mateo City residents and voters, we are most worried about the apparent lack of ethics and evasions of the truth by some people in office. Honesty and integrity, respect for others and the willingness to listen to all points of view are definite requirements for everyone—especially those who represent the voters and residents of this city. City Council Members, there has been way too much hiding of facts and circumventing the truth. Please work to bring ethical behavior back to our City of San Mateo.
Sincerely, Leo and Joyce Burns
195 of 466
From:
To:
Subject:
Date:
Jesus Nazereth
City Council (San Mateo)
Ethics
Saturday, April 29, 2023 12:14:37 AM
Time’s up for amo Lee.
196 of 466
From:
To:
Subject:
Date:
Ricki McGlashan
Clerk; City Council (San Mateo)
Goals for our council
Friday, April 28, 2023 9:21:43 PM
Dear Mayor and City Council,
We write in strong support of Mayor Amourence Lee, who is an effective advocate for all San Mateo residents and businesses and is working diligently to amplify the voices of every one of us. We were impressed with her “State of the City” program last week and her clear grasp of what is good for the city as a whole.
The City of San Mateo is facing significant challenges: the need for a detailed local response to significant threats presented by climate change, completion of a housing element acceptable to the California Department of Housing and Community Development, and fair and equitable allocation of scarce resources. It makes little sense to waste valuable time and significant amounts of money on a recall, when a strong response to actual problems is needed.
Council members must privately and publicly develop a sense of decorum. For example, it is not acceptable for any San Mateo resident to call the Mayor a liar. Such behavior makes it harder for all Council Members to work together and increases rancor among residents. Turn the heat down! We call on all council members to focus specifically and broadly on the current and future needs of our city.
Let’s celebrate our city’s accomplishments:
<!--[endif]-->
GreenHouse Gases have been significantly reduced
Socially responsible investing is now an option for the City Creation of a flood relief program
225 units of housing are under construction for low income residents, city workers, and the developmentally disabled - Kiku Crossing
Working toward developing new revenue sources
Mayor Lee is using hope and inclusivity to create a vibrant, livable community. Let us all do the same.
Thank you
Ricki and Doug McGlashan
197 of 466
From:
To:
Subject:
Date:
MICHAEL/ JACQUELINE Grubb
City Council (San Mateo)
Lee must resign
Friday, April 28, 2023 1:09:41 PM
The City Council must insist upon the resignation of Lee. She does not have the knowledge or skills to be the Mayor.
She is dishonest, divisive, incompetent and an embarrassment to the resident of San Mateo.
Since she has been elected Mayor the Council has accomplished nothing, as she exhibits no qualities of leadership.
Stop wasting time and get her out. You must show leadership and meet your obligations to the taxpayers of San Mateo by telling her to resign immediately.
Michael and Jacqueline Grubb
San Mateo
198 of 466
From:
To:
Subject:
Date:
Melania Maldonado
City Council (San Mateo)
Lee resign!
Friday, April 28, 2023 3:43:15 PM
The behavior from the current city council is atrocious. Trump based???? Unbelievable they feel that there is nothing wrong with their antics and do not feel they need to follow a code of conduct. Get real. Lee needs to resign Sent from my iPhone
199 of 466
From:
To:
Cc:
Cynthia Prien
City Council (San Mateo)
Patrice Olds
Subject:
Date:
Letter to City Council
Friday, April 28, 2023 1:04:20 PM
San Mateo Council Members,
Thank you to Council Members Diaz Nash, Newsome and Hedges who voted in favor of reviewing the Code of Conduct for council members and commissioners. I appreciate that councilmember Loraine restated his position of “not interested” after some reflection. The Council has a critical opportunity to establish a strong Code of Conduct with real consequences for unbecoming and unethical behavior, lying, and dereliction of duty. We have witnessed many instances of extremely poor, malicious and detrimental behavior demonstrated by Mayor Lee with no consequence. This is unacceptable.
For the reasons noted above and, specifically, but not all inclusive:
<!--[if !supportLists]-->· <!--[endif]-->Mayor Lee should be removed by Council or resign and publicly apologize to those she smeared, in particular Cliff Robins. To be clear, Mayor Lee is not being attacked for speaking up.
She is being exposed for election manipulation by fabricating the “back door dealing” scheme which was found to be baseless by the DA. While no criminal actions were identified, Ms. Lee’s actions require more substantial investigation. Much of what Mayor Lee stated in the DA “interview” was refuted by others.
<!--[if !supportLists]-->· <!--[endif]-->Why did Ms. Lee allege Brown Act violations when she was ignorant about the Acts provisions? She could have discussed with the City Attorney before making such inflammatory allegations against Cliff Robbins. And, why did Ms. Lee publicly “expose” only Cliff’s name and not the other three individuals who were the “messengers”? We all know the answer to that question; disqualify Cliff Robbins. And, it was wholly inappropriate for Ms. Lee to summarily remove Cliff’s application from the PROCESS and according to the DA, there was no legal reason to do so.
· <!--[endif]-->We are not reassured by, nor do we believe Mayor Lee’s sanctimonious assessment of her duty to oath and public trust. Why did she attend the HLC Post Election Decompression meeting with developer Bohannon to commiserate the loss of Measure R, stating, ”. . . we are going to beat down the past” and “I’m in this with you, the fight is not over”. Ms.
Lee colludes in efforts to undermine the will of the voters. · <!--[endif]-->Mayor Lee is responsible for causing divineness by name calling and pitting groups against one another. It is offensive and intellectually dishonest to conflate a racist statement made by one individual
200 of 466
to those who disagree with her and to accuse those citizens of “ugly MAGA- style extremism”. Ms. Lee accuses the “Old Guard” of undermining “our new generation of leaders”. Who is the old guard? Anyone over 45? Ms. Lee insults a large demographic with her ageist perspective. Citizens are sick and tired of Lee controversary brought on by her behavior and actions. We want to work together to problem solve via polite discourse (regardless of age) and not engage in name calling
Mayor Lee is personally responsible for “the stain on our city’s history” and the ensuing dysfunction and divisiveness. Her failure to accept responsibility, lack of ethics, self-serving behavior is inconsistent with San Mateo values. She is unfit to serve as mayor; Council must do something about it now.
And lastly, please provide an update on the status of the alleged sign stealing by Commissioner Nugent and pursue an investigation of planning commissioners Nugent and Patel regarding their direct contact with HCD in an attempt to derail the housing element.
Thank you.
201 of 466
From:
To:
Subject:
Date:
JANE JAMES
City Council (San Mateo)
May 1 Council Meeting
Sunday, April 30, 2023 12:56:17 PM
Dear City Council Members,
Mayor Lee has wasted a lot of people's time with her allegations of vote trading.
Since the DA could not verify her allegations, and after her unrepentent column in The Daily Journal, please consider asking her to resign the post of mayor or censure her or do something to show that her allegations came to nothing.
Thank you,
Jane James
San Mateo resident and home owner
202 of 466
From:
To:
Subject:
Date:
Kitty Van Beckum
City Council (San Mateo)
Mayor Lee
Friday, April 28, 2023 4:46:37 PM
City Council,
I’m writing to ask Mayor Lee to resign, if she won’t step down then the city council should vote to censure her.
Regards,
Kitty Van Beckum
203 of 466
From:
To:
Subject:
Date:
Dennis Murphy
City Council (San Mateo)
Mayor Lee Action
Friday, April 28, 2023 1:06:56 PM
Dear San Mateo City Council, I call on you to take action against Mayor Lee for her behavior that is dividing the community and City of San Mateo. It starts with her “My Agenda or the Highway” mentality, moves into making baseless accusations in public against well-known community members, having her supporters move to other districts to run for Council to move her own agenda forward, bringing up national issues that have nothing to do in local politics, and not listening to the voters that approved Measure Y. Mayor Lee needs to be recalled, and at the very least censured for her divisive behavior. You must take action. The future of our city depends on it.
Sincerely,
Dennis Murphy
San Mateo Glendale Village
204 of 466
From:
To:
HELEN EVANS
Amourence Lee
Cc:
Subject:
Date:
City Council (San Mateo); Lisa Diaz Nash; Rob Newsom; Adam Loraine; Richard Hedges Mayor Lee and City Council re Smart City Technology and San Mateo Friday, April 28, 2023 6:25:54 PM
Dear Mayor Amourence Lee:
I am greatly concerned about the current trajectory San Mateo elected and non-elected officials are pursuing to make San Mateo a Smart City. Although Smart Cities are being touted as “Sustainability” and “Equitable” and “Convenience,” Smart Cities are not being accurately described for what they really are - they are mass surveillance cities, which remove any sense of individual privacy. In fact, a euphemism for “smart cities” could be called “surveillance.” This means that San Mateo will deploy surveillance technologies powered by automatic data mining, facial recognition, and other forms of artificial intelligence at a scale never seen before. As you know urban surveillance is a multibillion-dollar industry, with San Mateo readily handing out money to contractors and nonprofits and creating new divisions in the city government to build the smart city industry and maintain it. While “smart cities” have been described by proponents with soothing promises of greener energy solutions, lower-friction mobility, and safer streets, the honest fact is these cities will be supercharged surveillance that encroach on free speech, privacy, and data protection. And, the facial recognition and related technologies at the scale that smart cities will employ are extremely worrisome. Moreover, the deployment and integration of surveillance technologies, such as sensors and biometric data collection systems - electronic, infrared, thermal, and LIDAR sensors form the basis of the smart grid. They do everything from operating streetlights to optimizing parking and traffic flow to detect crime. Therefore, these cities will become a veritable thicket of video surveillance. Identity collection devices will become commonplace, exploding across public and private spaces.
Can you imagine a world where you’re watched every second? Is that what you want for San Mateo? While we do have these technologies now, we don’t have them at the scale that Smart Cities employ.
I am asking that you rethink the Smart City plan for San Mateo. I am asking that you remember a time when privacy was valued. I am including an article that I ask you to read. I know that many of the council members are approving everything with a rubber stamp that has to do with Smart Cities, but I wonder if they are really considering the future that they are creating for us residents? I am expressing my extreme concern about San Mateo and am asking that you and the council members reevaluate making San Mateo a Smart City. I know I’m just a regular person, but I needed to express myself to you. You appear to be very reasonable and “Holistic.” Surely, it cannot be your dream to bring this massive surveillance state to San Mateo. Smart Cities are the “shiny new button” that are being touted as the best thing around. However, there appears little thought for the implications smart cities bring and nobody would vote for digital prisons if they understood how vast the surveillance will be in smart cities. As previously stated, I know that money is being handed out like water and many of those who represent us are caught up in the euphoria of being on this new trend, but I can’t help but think this Pandora’s Box is going to bring great regrets in the future. I’ve done considerable research on this, using my own free time because I care about the future of San Mateo. I don’t have any lobbyists or campaign donations to rush after - I’m just a concerned person.
Thanks for listening and for your service. May you have a very successful term. I’ve cc’d the City Council Members on this email.
Best wishes,
205 of 466
Helen Gallegos Evans
https://foreignpolicy.com/2021/04/17/smart-cities-surveillance-privacy-digital-threats-internet-of- things-5g/
206 of 466
From:
To:
Catherine Hart
City Council (San Mateo)
Subject:
Date:
Mayor Lee and her contempt for San Mateo Church members Saturday, April 29, 2023 1:42:33 PM
The Mayor went directly for Mr Linhares Faith and that of all San Mateo Catholic residents.
She implied a Catholic should never sit in public office.
This is unacceptable and in no way reflects our community values.
Catherine Hart
207 of 466
From: Elaine Salinger
To:
Subject:
Date:
Clerk; City Council (San Mateo)
Mayor Lee deserves our respect and support
Saturday, April 29, 2023 10:35:17 PM
image001.jpgAttachments:
Honorable Mayor Amourence Lee
Deputy Mayor Lisa Diaz Nash
Council Members Adam Loraine, Robert Newsom, and Rich Hedges [email protected]
[email protected]
Dear Mayor and City Council,
I write in strong support of Mayor Amourence Lee, who is facing unceasing, unnecessary criticism even though she has conscientiously and properly fulfilled the duties of her position.
She is a staunch supporter of all San Mateo residents and businesses, working diligently to amplify the voices of every one of us.
I thought that the days when a few elected officials could make deals to appoint their friends to council and commission positions, citing “experience” were long gone. Unfortunately, we have now learned that even past San Mateo Mayors can scream “foul ball” when their friends are prevented from assuming positions inappropriately thought to be theirs. Don’t waste our time and money on a recall.
You were not elected to fight and bicker. You were elected to do make important decisions for San Mateo. Let’s stop attacking Mayor Lee. Council Members Nash and Newsom, I am asking you to publicly disavow every attempt to sow hatred and discord. And please, call off the old mayors from their good old boys smear campaign. Let’s start working together and govern.
Elaine Salinger, Group Co-Leader
San Mateo County Chapter
208 of 466
From:
To:
Subject:
Date:
[email protected]
City Council (San Mateo)
Mayor Lee
Friday, April 28, 2023 9:49:47 AM
Dear San Mateo City Council,
I am writing as a resident of San Mateo for the last 25 years to express my complete and utter disgust at Mayor Lee’s conduct both before and after the most recent city elections. Her conduct reflects horribly both on the city and on the residents she purports to represent.
I implore upon you to unite and send a clear and unequivocal message to Mayor Lee. At a minimum she needs to be censured. I’m not sure what other consequences the City Council can enforce upon Mayor Lee, but any and all options must be considered.
Mayor Lee owes you and the people of San Mateo a sincere apology for her conduct and a pledge to materially change her behavior. Absent that, all legal measures need to be taken to remove her from office.
Sincerely,
Win Reis
209 of 466
From:
To:
Subject:
Date:
Maureen Galindo
City Council (San Mateo)
Ms Lee"s Resignation
Friday, April 28, 2023 8:27:06 PM
This is a request for the resignation of Ms. Lee, as she has not served the citizens of San Mateo respectfully.
Maureen Galindo
210 of 466
From:
To:
Daniel Schonberg
City Council (San Mateo)
Subject:
Date:
Please cease debating housing policy via other means
Sunday, April 30, 2023 6:57:22 PM
The current city council has spent significant time debating how council vacancies should be filled and whether the mayor’s report of influence was improper or not. As a 10 year resident of San Mateo and a home owner, I find this disgusting. These read to me as proxy fights around housing policy. Each side is so worried about winning st the ballot box that they seek procedural approaches to meet their goals. Stop. This is a waste of time and a distraction.
And it’s worth noting, the driver of the recall attempt has engaged in highly toxic behavior.
They have escalated several fights, in a manner unbecoming for local politics. Empowering them can only make San Mateo poorer in the short, medium, and long terms. --
Sincerely,
Daniel Schonberg
211 of 466
From:
Cc:
Frances Boscacci
City Council (San Mateo); Adam Loraine; Amourence Lee; rnewsome@c tyofsanmateo.org; R chard Hedges; L sa D az Nash; Patr ce Olds Subject:
Date:
Re: Eth cal Conduct
Sunday Apr l 30 2023 9:55:07 PM
Dear San Mateo Council Members, and all other San Mateo City Employees and Representatives As our dear neighbor has so well expressed below, for the reasons stated, we also ask that you please work to bring ethical behavior back to our city of San Mateo.
Frances Boscacci
null
On Apr 30, 2023, at 9 46 PM, Leo Burns <[email protected]> wrote Dear San Mateo City Council Members and all other San Mateo City Employees and Representatives As concerned San Mateo City residents and voters, we are most worried about the apparent lack of ethics and evasions of the truth by some people in office. Honesty and integrity, respect for others and the willingness to listen to all points of view are definite requirements for everyone—especially those who represent the voters and residents of this city. City Council Members, there has been way too much hiding of facts and circumventing the truth. Please work to bring ethical behavior back to our City of San Mateo.
Sincerely, Leo and Joyce Burns
212 of 466
From:
To:
Subject:
Date:
Carole Lozito
City Council (San Mateo)
Recall Lee
Friday, April 28, 2023 9:34:59 PM
Hello City Council of San Mateo,
I am so embarrassed and angry about the lies and defamation our recent Mayor Amourance Lee has created. She does not remotely deserve to hold the mantle of Mayor of San Mateo since she gained it untruthful and illicit means.
Recall Amourance Lee and set our path straight. I realize that those of us that don’t support her are classified as old, rich, white people according to a recent quote in the the San Mateo Daily Journal. This is not the case for most of us.
We are concerned neighbors seeing this unprincipled and unethical person sabotage the San Mateo that we love. I am of hispanic origins and grew up economically disadvantaged but know a fraud when I see one.
This person has lied repeatedly, has sown dissent, character assassinated our neighbors, and discriminated against catholics. As a pro-choice woman I am sick about how our neighbor Rod Linhares was treated by this corrupt person.
We have enough corrupt politicians. Just look at Fox News and the craziness that pervades the political ecosystem.
Amourance Lee is no better! Just another liar looking for power. When someone tells who they are believe them.
Adam Loraine, stop being her minion! We all know you conveniently moved to district 5 just to run for this city council spot, but at least have the decency to represent this neighborhood. We have given you the chance, but you continue to disappoint us. You represent District 5, not Amourance Lee! You couldn’t even have the decency to communicate about a 5-7 story building on 25th at Hacienda that you supported.
Shame, shame, shame on Amourance Lee and Adam Loraine!
Carole Lozito
213 of 466
From:
To:
Subject:
Date:
John Evers
City Council (San Mateo)
Recall of Mayor Lee
Friday, April 28, 2023 12:51:11 PM
I agree with San Mateo residents’ call for Mayor Lee to resign or at a minimum be censured by the council for her unethical behavior. Thank you and I’ll be interested in the results of Monday’s City Council meeting.
John Evers
214 of 466
From: Diana King
To:
Subject:
Date:
City Council (San Mateo)
Recall of Mayor Lee
Friday, April 28, 2023 6:55:21 AM
HighImportance:
To Mayor Lee and Members of the City Council:
All members of government – elected or otherwise, as in the case of Mayor Lee – are to represent the interests of their constituents. However, with respect to certain members of the San Mateo City Council and Mayor Lee, somewhere along the way it became apparent that this has been thrown by the wayside and it has now become a self-serving platform for re- election or placating those who hold higher office, presumably “greasing the wheels” for their own future gain on the bigger political stage.
We all have, and are entitled to, opinions and input whether our government agrees with it or not. You all serve at our will and pleasure, and we pay your salaries. YOU WORK FOR US, NOT THE OTHER WAY AROUND. Mayor Lee’s actions clearly
indicate she remembers none of this, and the same can be said for her crony, Adam Lorraine. As a city, we are now facing one of the most significant issues in my 14 years in San Mateo: state housing mandates. These mandates are designed to deprive homeowners of their piece of suburbia in a primarily suburban San Mateo. This Mayor and City Council should be fighting tooth and nail to preserve quality of life for all of us as we have known it in San Mateo, or at the very least fighting to harmoniously integrate these ridiculous policies without significant disruption. Take a cue from Huntington Beach as to what it’s like to fight for a community.
In closing, you may accept this as confirmation of my full support of the recall of Amourence Lee.
Sincerely,
215 of 466
Diana King
216 of 466
From:
To:
Subject:
Date:
elalva
City Council (San Mateo)
Recall San Mateo Council member Lee
Friday, April 28, 2023 9:12:22 PM
Dear San Mateo City Council:
I am a resident of San Mateo and I understand you will be discussing plans to create a Code of Conduct on May 1st.
I am writing to demand Lee resign or council vote to censure or otherwise discipline her.
Thank you.
Eddylee Alvarado
217 of 466
From:
To:
Subject:
Date:
Virginia McIsaac
City Council (San Mateo)
Resignation Demand
Friday, April 28, 2023 3:53:24 PM
Dear council members
As I have said before, but needs to be said once again, the mayor of San Mateo needs to resign.
She has been impervious to her constituents wishes, she has besmirched a loyal city volunteer with a lie, and has and continues to try and undo a voter mandate on building heights. She has been a problem on the previous council and continues her disparaging attitude toward other council members and San Mateo residents. It’s time for her to go.
Sincerely
Virginia Mcisaac
218 of 466
From:
To:
Cc:
Teri Whitehair
City Council (San Mateo)
Clerk
Subject:
Date:
Support for Mayor Amourence Lee
Monday, May 1, 2023 6:57:14 AM
May 1, 2023
Honorable Mayor Amourence Lee
Deputy Mayor Lisa Diaz Nash
Council Members Adam Loraine, Robert Newsom, and Rich Hedges Dear Mayor and City Council,
I write in strong support of Mayor Amourence Lee, who is facing unceasing, unnecessary criticism even though she has conscientiously and properly fulfilled the duties of her position.
She is a staunch supporter of all San Mateo residents and businesses, working diligently to amplify the voices of everyone of us.
The City of San Mateo is facing significant challenges: the need for a detailed local response to significant threats to the environment, completion of a housing element acceptable to The California Department of Housing and Community Development, and fair and equitable allocation of scarce resources. It makes little sense to waste valuable time and significant amounts of money on a recall,when a strong response to the climate would be such a better use.
Let’s all follow Mayor Lee’s leadership, celebrating these accomplishments:
GreenHouse Gases have been significantly reduced
Socially responsible investing is now an option for the City She has proposed a workable gas leaf blower approach
Created a flood relief program
225 units of housing are under construction for low income residents, city workers, and the developmentally disabled - Kiku Crossing
Provided leadership for developing new revenue sources
Mayor Lee is using hope and inclusivity to create a vibrant, livable community. Let us all do the same.
Thank you
Teri Whitehair
Be The Change
Vegan Cooking with Purpose1 - YouTube
219 of 466
220 of 466
From:
To:
Subject:
Date:
Gary Trott 2
Clerk; City Council (San Mateo)
Support for Mayor Lee and the future beyond
Saturday, April 29, 2023 9:39:28 AM
Honorable Mayor Amourence Lee
Deputy Mayor Lisa Diaz Nash
April 27, 2023
Council Members Adam Loraine, Robert Newsom, and Rich Hedges Dear Mayor and City Council,
I write in strong support of Mayor Amourence Lee, who is facing unceasing, unnecessary criticism even though she has conscientiously and properly fulfilled the duties of her position. She is a staunch supporter of all San Mateo residents and businesses, working diligently to amplify the voices of every one of us.
I strongly recommend everyone stop the interpersonal discussions and get on with the business of running San Mateo city now and for the future.
The City of San Mateo is facing significant challenges: the need for a detailed local response to significant threats to the environment, completion of a housing element acceptable to The California Department of Housing and Community Development, and fair and equitable allocation of scarce resources. It makes little sense to waste valuable time and significant amounts of money on a recall, when a strong response to the climate would be such a better use of resources.
And most importantly, council members must privately and publicly develop a sense of decorum, and publicly disavow themselves from any attempts to mangle the process. For example, it is not acceptable for any San Mateo resident to call the Mayor a liar. Such behavior flies in the face of good decorum and professionalism. If Council Members do not disavow themselves, we will consider their silence as approval for shrill tactics. I must point out: if some members of the Council cannot act responsibly in making appointments, what hope do we have of ending the climate crisis? I call on all the council members, especially Council Members Newsom and Diaz Nash, or anyone in associated districts, to put a stop to the manufactured bickering.
I am aware that the District Attorney did not find evidence of criminality by the Mayor’s detractors nor anyone else. I believe that now is the time to close this chapter of San Mateo history and listen to all voices.
Let’s all follow Mayor Lee’s leadership, celebrating these accomplishments:
GreenHouse Gases have been significantly reduced
Socially responsible investing is now an option for the City She has proposed a workable gas leaf blower approach
Created a flood relief program
221 of 466
225 units of housing are under construction for low income residents, city workers, and the developmentally disabled - Kiku Crossing
Provided leadership for developing new revenue sources
Mayor Lee is using hope and inclusivity to create a vibrant, livable community. Let us all do the same.
Thank you
Dr. Gary Trott
San Mateo Resident
222 of 466
From:
To:
Subject:
Date:
Mary Rose LeBaron
City Council (San Mateo); Clerk
Support for Mayor Lee
Saturday, April 29, 2023 10:40:37 AM
April 29, 2023
Honorable Mayor Amourence Lee
Deputy Mayor Lisa Diaz Nash
Council Members Adam Loraine, Robert Newsom, and Rich Hedges [email protected]
[email protected]
Dear Mayor and City Council,
I write in strong support of Mayor Amourence Lee, who is facing unceasing, unnecessary criticism even though she has conscientiously and properly fulfilled the duties of her position.
She is a staunch supporter of all San Mateo residents and businesses, working diligently to amplify the voices of everyone of us.
The City of San Mateo is facing significant challenges: the need for a detailed local response to significant threats to the environment, completion of a housing element acceptable to The California Department of Housing and Community Development, and fair and equitable allocation of scarce resources. It makes little sense to waste valuable time and significant amounts of money on a recall,
when a strong response to the climate would be such a better use.
And most importantly, council members must privately and publicly develop a sense of decorum, and publicly disavow themselves from any attempts to mangle the process. For example, it is not acceptable for any San Mateo resident to call the Mayor a liar. Such behavior flies in the face of good decorum and professionalism. If Council Members do not disavow themselves, we will consider their silence as approval for shrill tactics. I must point out: if some members of the Council cannot act responsibly in making appointments, what hope do we have of ending the climate crisis?
We call on all the council members, especially Council Members Newsom and Diaz Nash to put a stop to the manufactured bickering.
We are aware that the District Attorney did not find evidence of criminality by the Mayor’s detractors nor anyone else. We believe that now is the time to close this chapter of San Mateo history and listen to all voices.
Let’s all follow Mayor Lee’s leadership, celebrating these accomplishments:
GreenHouse Gases have been significantly reduced
Socially responsible investing is now an option for the City She has proposed a workable gas leaf blower approach
Created a flood relief program
225 units of housing are under construction for low income residents, city workers, and the developmentally disabled - Kiku Crossing
Provided leadership for developing new revenue sources
223 of 466
Mayor Lee is using hope and inclusivity to create a vibrant, livable community. Let us all do the same.
Sincerely,
Mary Rose LeBaron
224 of 466
From:
To:
Subject:
Date:
James Higbie
Clerk; City Council (San Mateo)
Support Mayor Lee
Friday, April 28, 2023 10:01:36 PM
Dear Mayor and City Council,
I am writing to support Mayor Amourence Lee, and to urge all San Mateo's elected officials to unite behind her, giving the people of San Mateo the strong progressive leadership they voted for, not the divisive, reactionary, and obstructionist behavior that Mayor Lee's opponents have displayed recently. Mayor Lee has been cleared of any wrongdoing, and frankly the nasty attacks against her look like plain old-fashioned racism and sexism.
Members of city government should behave with decorum and decency. There's more than enough MAGA insanity elsewhere in our country--we don't need it here in San Mateo. The fires, floods, droughts, sea-level rise, ocean acidification, and heat waves are getting steadily worse, and San Mateo is on the front lines for many of these--we need Mayor Lee's strong leadership on climate, and everyone else to help or get out of the way.
In conclusion, I believe Mayor Lee has got off to an excellent start representing the people of San Mateo, and I call on her city council colleagues to support her in getting things done for the current and future inhabitants of San Mateo.
Sincerely,
James Higbie
225 of 466
From:
To:
Subject:
Date:
L. Eberhart
City Council (San Mateo); Clerk
Supporting Mayor Lee
Saturday, April 29, 2023 4:47:18 PM
April 29, 2023
Honorable Mayor Amourence Lee
Deputy Mayor Lisa Diaz Nash
Council Members Adam Loraine, Robert Newsom, and Rich Hedges [email protected]
[email protected]
Dear Mayor and City Council,
I write in strong support of Mayor Amourence Lee, who is facing unceasing, unnecessary criticism even though she has conscientiously and properly fulfilled the duties of her position. She is a staunch supporter of all San Mateo residents and businesses, working diligently to amplify the voices of every one of us.
I thought that the days when a few elected officials could make deals to appoint their friends to council and commission positions, citing “experience” were long gone. Unfortunately, we have now learned that even past San Mateo Mayors can scream “foul ball” when their friends are prevented from assuming positions inappropriately thought to be theirs. What kind of "ethics" is that? Let us instead, get past the school yard mentality and focus on the significant challenges that the City of San Mateo is facing: the need for a detailed local response to significant threats to the environment, completion of a housing element acceptable to The California Department of Housing and Community Development, and fair and equitable allocation of scarce resources. It makes little sense to waste the council's valuable time and taxpayers money on what is essentially a power squabble. Grow up.
Let's move beyond the name calling San Mateo. Such behavior flies in the face of decency and professionalism. Council Members need to buck up and address the City's issues at hand instead of bickering over power. We, the people of San Mateo, expect nothing less.
Let’s all focus on celebrating San Mateo's accomplishments that wouldn't have happened without Mayor Lee:
GreenHouse Gases have been significantly reduced
Socially responsible investing is now an option for the City A proposed workable gas leaf blower approach
A flood relief program
225 units of housing are under construction for low income residents, city workers, and the developmentally disabled - Kiku Crossing
New revenue sources
If council members wish to earn the respect of the San Mateo community, maybe they could focus on adding to this list with their own accomplishments rather than stalling the City Council with bickering. We need bi-partisan efforts not finger pointing. Get to work please.
Mayor Lee is using hope and inclusivity to create a vibrant, livable community. Let us all do the same.
Thank you
Leane Eberhart
226 of 466
San Mateo, District 2 resident
227 of 466
From:
To:
Subject:
Date:
Gina Vallee
City Council (San Mateo)
Fwd: STOP THE RECALL
Monday, May 1, 2023 1:44:34 PM
City Council,
Yesterday I found a flier on our doorstep asking for signatures to recall Amourence Lee. There were faces of former City officials on this flier, but no reason for the recall. It astonishes me that 5 months into the term, they are STILL going after her. I later found out that a good part of the 5/1/23 meeting will be taken to “discuss” this absurd request. Searching even more, it appears that they want a recall because she asked for an investigation of an email that she received. Asking for an investigation seems the logical thing to do—when a threatening email comes in your in box, one would ask for an investigation. While the investigation turned out to be something that was not illegal, they took it upon themselves to believe that THAT request should be conditions for a recall. This makes no sense to us, certainly not a reason for a recall.
This is the most ridiculous and embarrassing thing that is being done.
In fact, the act more horrific, and could really warrant a recall, is when Lisa Diaz Nash & Robert Newsome held San Mateo hostage, and without a Mayor for over a week. They alone refused to complete the simple task and first order of business – voting in a Mayor. I was at that meeting and it was a horrible show from the 2 newest City Counsel Members. Their arguments were not solid, they could not come up with anything other than “I’m not voting for her”. And like their display at that meeting, having “nothing/no reason not to vote her in”…they still have “nothing” to recall her…yet they continue to waste everyone’s time.
Is anyone asking for their recall? NO—because like the recall of Amourence, recalls only waste tax payor money, time, and effort.
If you are going to recall anyone—it should be LISA & Robert for their horrific acts in allowing San Mateo without a Mayor for over a week.
Stop this nonsense of recall of Amourence Lee, and DO YOUR JOB
228 of 466
LISA & ROBERT!
Gina & Michael Vallee—District 5
229 of 466
From:
To:
United San Mateo
City Council (San Mateo)
Subject:
Date:
Violation of the Code of Ethics for Officers
Monday, May 1, 2023 9:51:26 AM
San Mateo City Council Members:
I strongly feel Mayor Lee has violated multiple Code of Ethics for Officers. Her actions have been immensely divisive, punitive, unethical, and detrimental to the City of San Mateo. She must be held accountable for her behavior and accepting of the consequences. The following are the Code of Ethics for Officers from the City San Mateo Municipal Code and my reflections on Mayor Lee.
Chapter 2.12 CODE OF ETHICS FOR OFFICERS
2.12.020 PURPOSE OF CHAPTER.
The proper operation of democratic government requires that officers of this city be independent, impartial, and responsible to the people; that public office not be used for personal gain, and that the public have confidence in the integrity of its government.
Time after time, Mayor Lee has displayed in her actions and words her partiality to developers in this city. She has been steadfastly against the will of the voters on Measure Y.
During the 2022 City Council elections she displayed partiality for a candidate to a point where she targeted and tarnished a well meaning resident looking to serve this city as a council member. She targeted and eliminated another well meaning candidate based on false accusations during the search for a 5th council member. This was all done in her quest for personal gain to seat her preferred candidates. An investigation should be launched into Mayor Lee’s communications to all City Council candidates both through official and personal channels to determine the severity of partiality.
Mayor Lee launched a supporter and media campaign against her city council colleague in her attempt to obtain the title of mayor and the personal gain of a tie breaking vote for the 5th council member. She supported the campaign messaging that falsely labeled another city council member as racist. Her claim of an automatic mayoral title based on a 128 year precedent is unsubstantiated without deep research into city records.
With a recall effort underway along with calls from residents and former mayors for Mayor Lee to resign, it is more than evident the public no longer has confidence in the integrity of its top city government.
230 of 466
2.12.030 OFFICER RESPONSIBILITY.
The officers of this city are agents of public purpose and hold office for the benefit of the people; they are bound to observe in their official acts, the highest standards of morality and to discharge, faithfully, the duties of their office regardless of personal considerations, recognizing that the public interest must be their primary concern.
Mayor Lee has displayed low standards of morality by targeting residents, city council candidates, and city council colleagues whenever they offered a broader or opposing point of view. If she truly held herself to a high standard of morality, she would not have allowed baseless accusations of racism against her city council colleague nor would she have had her followers crowd the council chambers entrance in an effort to intimidate or sway attendees. If Mayor Lee truly believed in being faithful to her duties regardless of personal considerations, she would not have assumed the entitlement of mayorship. Rather, she would have advocated for the equality of the fifth member vote before being named mayor.
If Mayor Lee truly believed in public interest as her primary concern, she would not have created a false narrative of crisis when she was not immediately named mayor. She would have assured the public to have confidence in the democratic process and recognize the competency of the city manager and employees to maintain a smooth running city. In the event of an actual crisis, we are served by the city’s finest police and public works departments, San Mateo Consolidated Fire Department as well as community organizations such as CERT.
2.12.040 FAIR AND EQUAL TREATMENT.
(b) Special Consideration. No officer shall grant special consideration, treatment or advantage to any citizen beyond that which is available to every other citizen.
Mayor Lee has granted special treatment to Planning Commissioners such as when they violated the reporting structure by directly distributing a document to the state and when they were not held accountable for unethical conduct.
Absolutely no resident should be intimidated by a city official or dissuaded from serving the city. There should be an investigation into Mayor Lee’s unfair and unequal treatment of City Council candidate Rod Linhares. The formal investigation by the San Mateo District Attorney’s office has already proved Mayor Lee’s unfair and unequal treatment of Cliff Robbins.
As a sworn San Mateo City Council member, Mayor Lee is obligated to the highest level of ethics as defined by the city Code of Ethics for Officers. No official should be granted special treatment even if they hold the added title of mayor. She is a public servant
231 of 466
entrusted by residents to represent their values and visions for the City of San Mateo.
Residents have called upon you, council members, to hold Mayor Lee accountable for her breach of the Code of Ethics that have been a detriment to individual residents, colleagues, and the community as well as a serious liability to the city. The actions you take will reveal your quality of leadership and set the precedence for future city officials.
Respectfully,
Marlene Tam
232 of 466
From:
To:
Subject:
Date:
Megan Strain
Clerk; City Council (San Mateo)
I Support Our Mayor!
Monday, May 1, 2023 1:35:43 PM
Dear Mayor and City Council,
I am writing to show my support for Mayor Amourence Lee. I believe she is a champion for our city, working and supporting all San Mateo residents and businesses.
It's no secret that our community is facing many challenges: the climate crisis hitting us closer and closer to home, the continuing housing crisis, and many questions of how to improve equity in our community. I believe Mayor Lee has worked to help with many of these issues, and I would like to see the City Council focus more on these real problems rather than allowing the unfair attack on or even recall of Mayor Lee.
I wish to celebrate some of Mayor Lee's accomplishments as a leader in our city:
Greenhouse gases have been significantly reduced
Socially responsible investing is now an option for the City Proposed a workable gas leaf blower approach
Created a flood relief program
225 units of housing are under construction for low income residents, city workers, and the developmentally disabled - Kiku Crossing
Let's focus on the real work at hand in our community.
Thank you for your continued leadership,
Megan Strain
Resident of San Mateo
233 of 466
From:
To:
Carolina Nugent
City Council (San Mateo)
Cc: Clerk
Subject:
Date:
5/1/23 City Council Public Feedback - Agenda Item #7 - C Nugent Monday, May 1, 2023 1:42:15 PM
Dear Mayor Lee and San Mateo City Council,
I am writing today to ask that our City move back to governing. It has been months since the election and it is time to get down to the business of running the city. Looking back at all the hours this new council has spent on the dias, I have seen a great decrease in time spent moving positive policies forward for the benefit of our city and a dramatic increase in time spent filabustering and in power struggles.
We have five city council members. You will not all agree, nor must you, but a well-run body has the capacity to make decisions and move forward without retreading subjects. In my own work I use the approach of “listen, challenge, and commit”. That means not holding things up when they don’t go your way. For tonight’s city council meeting, I hope you prioritize aligning on how you want to work together going forward with the goal of getting to well- informed votes faster.
I stand by Amo in raising the concern that potential quid pro quo maneuvering may have occurred. The City could be in a much worse place if she hadn’t asked the question. We now have an answer from the DA and it is time to move forward. I am supportive of re-reviewing the Code of Conduct to ensure that meetings focus on making timely, informed decisions on city business.
Best,
Carolina Nugent
234 of 466
From:
To:
Cc:
Rustard Mustard
Amourence Lee; Lisa Diaz Nash; Adam Loraine; Rob Newsom; Richard Hedges Patrice Olds
Subject:
Date:
Item 7-Comment for May 1, 2023 City Council Meeting
Monday, May 1, 2023 8:35:15 AM
Dear Honorable Mayor Lee and City Council,
San Mateo has a number of pressing problems that need to be resolved without distraction.
The Council should stop responding to diversion and return to its primary purpose-good governance.
I respectfully ask that we get back to civility and move on to the issues at hand.
Kind regards,
Suzanne Bonilla
235 of 466
From:
To:
Subject:
Date:
elalva
City Council (San Mateo)
Recall San Mateo Council member Lee
Friday, April 28, 2023 9:12:22 PM
Dear San Mateo City Council:
I am a resident of San Mateo and I understand you will be discussing plans to create a Code of Conduct on May 1st.
I am writing to demand Lee resign or council vote to censure or otherwise discipline her.
Thank you.
Eddylee Alvarado
236 of 466
From:
To:
Subject:
Date:
Val Armento
City Council (San Mateo)
Code of Conduct for Council
Friday, April 28, 2023 12:18:22 PM
The City Council needs to adopt (and adhere to once adopted) a meaningful Code of Conduct.
Every City I have worked for has had one.
What has been happening at the City Council in San Mateo embarrasses all of us.
V Armento
237 of 466
From: Rick Ballard
Sent on: Monday, May 1, 2023 10:57:52 PM
To: City Council (San Mateo) <[email protected]> Clerk <[email protected]>CC:
Subject: Public comment for May 1st city council meeting Dear San Mateo City Council,
I am deeply concerned about the continued attempts to undermine Mayor Lee, and see tonight's council agenda item on a code of conduct as a politically-motivated distraction. The implication that Mayor Lee has committed a breach of appropriate conduct is appalling; on the contrary, the DA's investigation confirmed that Mayor Lee acted with integrity and courage.
Council members Newsom and Diaz-Nash, I urge you to cease attacks on Mayor Lee and focus on the business of the city, which is the role you were elected to serve. The fact that your friends and allies are organizing a recall of Mayor Lee casts your council actions as a political tactic to further that recall. Such a recall would deprive the residents of my district from representation on the council; while Mayor Lee was elected at-large, her home is district 5 and she is popular and respected here. The organizers of this recall are based in districts which had their own elections this past year. They have their representation; do not further fuel their attempts to interfere with mine.
Council members Hedges and Loraine, I urge you to steer the council away from this political theatre and demonstrate collegiality and respect for your fellow council-member Mayor Lee. Do not participate in undermining your Mayor and drawing out this distraction.
It is time for you all to work together on the business of governing San Mateo. Corrosive politics should have no home here. Please refocus and get back to work.
Respectfully,
- Richard Ballard
District 5 resident and homeowner
238 of 466
From: Carolina Nugent
Sent on: Monday, May 1, 2023 8:41:59 PM
To: City Council (San Mateo) <[email protected]> Clerk <[email protected]>CC:
Subject: 5/1/23 City Council Public Feedback - Agenda Item #7 - C Nugent Dear Mayor Lee and San Mateo City Council,
I am writing today to ask that our City move back to governing. It has been months since the election and it is time to get down to the business of running the city.
Looking back at all the hours this new council has spent on the dias, I have seen a great decrease in time spent moving positive policies forward for the benefit of our city and a dramatic increase in time spent filabustering and in power struggles.
We have five city council members. You will not all agree, nor must you, but a well- run body has the capacity to make decisions and move forward without retreading subjects. In my own work I use the approach of “listen, challenge, and commit”. That means not holding things up when they don’t go your way. For tonight’s city council meeting, I hope you prioritize aligning on how you want to work together going forward with the goal of getting to well-informed votes faster.
I stand by Amo in raising the concern that potential quid pro quo maneuvering may have occurred. The City could be in a much worse place if she hadn’t asked the question. We now have an answer from the DA and it is time to move forward. I am supportive of re-reviewing the Code of Conduct to ensure that meetings focus on making timely, informed decisions on city business.
Best,
Carolina Nugent
239 of 466
From: Genel Morgan
Sent on: Monday, May 1, 2023 10:53:45 PM
To: City Council (San Mateo) <[email protected]> Patrice Olds <[email protected]>CC:
Subject: Code of conduct and Mayor Lee held accountable Dear City Council,
Trust is a valuable asset in today's politics. Lack of trust in city officials creates an adversarial relationship with the public. It is certainly not productive for the city.
For months, I have had a ring side seat of the unethical behavior of Amourence Lee. It all culminated in her unsubstantiated (according to the DA) accusations of back room deals. As a result of her accusations, she damaged the reputation of someone who has served San Mateo in many volunteer capacities over the years and prevented him from being considered for the open council seat.
Are there no repercussions for someone who wages false accusations, especially if they are mayor?
A Code of Conduct with enforceable consequences is needed in San Mateo since it seems some city officials can't police themselves.
I urge you, my representatives, to adopt a Code of Conduct so everyone acts in an ethical way in representing ALL San Mateo residents. Anyone who opposes some standard that monitors city official behavior is suspect in my mind of not wanting to be monitored because of their own lack of ethics!
Sincerely,
Genel Morgan
San Mateo
240 of 466
From: Megan Strain
Sent on: Monday, May 1, 2023 8:35:27 PM
To: Clerk <[email protected]>; City Council (San Mateo) <[email protected]>
Subject: I Support Our Mayor!
Dear Mayor and City Council,
I am writing to show my support for Mayor Amourence Lee. I believe she is a champion for our city, working and supporting all San Mateo residents and businesses.
It's no secret that our community is facing many challenges: the climate crisis hitting us closer and closer to home, the continuing housing crisis, and many questions of how to improve equity in our community. I believe Mayor Lee has worked to help with many of these issues, and I would like to see the City Council focus more on these real problems rather than allowing the unfair attack on or even recall of Mayor Lee.
I wish to celebrate some of Mayor Lee's accomplishments as a leader in our city:
• Greenhouse gases have been significantly reduced
• Socially responsible investing is now an option for the City • Proposed a workable gas leaf blower approach
• Created a flood relief program
• 225 units of housing are under construction for low income residents, city workers, and the developmentally disabled - Kiku Crossing Let's focus on the real work at hand in our community.
Thank you for your continued leadership,
Megan Strain
Resident of San Mateo
241 of 466
From: Gina Vallee
Sent on: Monday, May 1, 2023 8:44:13 PM
To: City Council (San Mateo) <[email protected]> Subject: Fwd: STOP THE RECALL
City Council,
Yesterday I found a flier on our doorstep asking for signatures to recall Amourence Lee. There were faces of former City officials on this flier, but no reason for the recall. It astonishes me that 5 months into the term, they are STILL going after her. I later found out that a good part of the 5/1/23 meeting will be taken to “discuss” this absurd request. Searching even more, it appears that they want a recall because she asked for an investigation of an email that she received. Asking for an investigation seems the logical thing to do—when a threatening email comes in your in box, one would ask for an investigation. While the investigation turned out to be something that was not illegal, they took it upon themselves to believe that THAT request should be conditions for a recall. This makes no sense to us, certainly not a reason for a recall.
This is the most ridiculous and embarrassing thing that is being done. In fact, the act more horrific, and could really warrant a recall, is when Lisa Diaz Nash & Robert Newsome held San Mateo hostage, and without a Mayor for over a week. They alone refused to complete the simple task and first order of business – voting in a Mayor. I was at that meeting and it was a horrible show from the 2 newest City Counsel Members. Their arguments were not solid, they could not come up with anything other than “I’m not voting for her”. And like their display at that meeting, having “nothing/no reason not to vote her in”…they still have “nothing” to recall her…yet they continue to waste everyone’s time.
Is anyone asking for their recall? NO—because like the recall of Amourence, recalls only waste tax payor money, time, and effort.
If you are going to recall anyone—it should be LISA & Robert for their horrific acts in allowing San Mateo without a Mayor for over a week.
242 of 466
Stop this nonsense of recall of Amourence Lee, and DO YOUR JOB LISA & ROBERT!
Gina & Michael Vallee—District 5
243 of 466
244 of 466
245 of 466
ETHI CS STANDARDS
AN I SSUE OF PUBLI C TRUST
a presentation by Ethics San Mateo
246 of 466
INTRODUCTION
• What is Ethics San Mateo
Our mission is to lead and support efforts by the residents of San Mateo to ensure our city is served by our elected and appointed officials according to the highest level of ethics standards and behavior.
• We are presenting the following in a collaborative spirit, with the goal of assisting our city leadership in establishing procedures to ensure integrity and truth at all levels of government.
• Regardless of the events that have brought us here, our goal going forward is to work together to reach a common standard of ethics that will form a roadmap to promote integrity in government for the future.
247 of 466
Our Focus Tonight
To ask the City to establish clear and comprehensive standards for:
• Ethical behavior and conduct,
• Methods to support, monitor and enforce,
• Fo r City Council, Commissions, and Boards.
248 of 466
Recommendations for City Council and Staff
• Research and review the City ’s current rules and standards regarding ethical standards and behavior.
• Study what other cities in California have done to establish, monitor and enforce ethical standards and behavior.
• Determine which models are considered the most successful in standards setting, compliance monitoring and enforcement methods.
• Recommend which model would work most effectively for the City of San Mateo. • Research and recommend an outside organization to assist in developing standards and enforcement methods.
• Meanwhile, resolve to enforce the current rules and conduct city business according to the highest level of ethical behavior.
• City Council approve recommended Ethical Standards for implementation across all levels of City Government, including City Council, Commissions, and Boards.
249 of 466
Roadmap
• Designate a member of the City Staff to oversee and manage the efforts. • Use the City’s Internship Program to engage a graduate student or advanced undergraduate in a relevant field to do the work.
• Study what other cities in California have done to establish, monitor and enforce ethical standards and behavior.
• Research the history of the city ’s ordinances, rules and standards regarding ethical conduct.
• Recommend which cities programs are considered successful, as well as the definition of success, in determining standards, monitoring and enforcement methods. • Research and recommend a consulting organization specializing in government ethics to assist in developing standards and enforcement methods.
250 of 466
Resources
A brief search on the web results in some great starting points:
• California's Institute of Local Government (www.ca-ilg.org) “ILG empowers local government leaders and delivers real-world expertise to help them navigate complex issues, increase their capacity, and build trust in their communities.” • Markkula Center for Applied Ethics – Santa Clara University (https://www.santaclaraca.gov/our-city/government/governance/ethics-values/code-of- ethics-values)
“The Markkula Center for Applied Ethics explores Government Ethics issues including campaign ethics, conflicts of interest, gifts to officials, transparency, budgeting, and other topics.”
NOTE: City of Santa Clara engaged this center to develop their comprehensive Ethics Program
251 of 466
Resources
Examples of Ethics Codes across California:
• City of Carlsbad Code of Ethics
• Town of Los Gatos Code of Conduct
• City of Firebaugh: Personal Code of Conduct/Ethics
• City of Mountain View: Council Code of Conduct
• City of Santa Clara: Code of Ethics and Values
• City of Sunnyvale: Code of Ethics and Conduct for Elected and Appointed Officials •
•
City of Belmont: Code of Ethics and Conduct for Elected and Appointed Officials City of Brea: Code of Conduct for City Council
• City of Oceanside: Code of Ethics and Conduct for Elected and Appointed Officials • City of Alameda: City Council Handbook and Code of Conduct • City of Huntington Beach: Code of Ethics
• City of West Hollywood: Code of Conduct for Elected and Appointed Officials • City of El Cajon: Code of Conduct for Elected and Appointed Officials • City of Bell: Personal Code of Conduct for Members of the City Council • City of Saratoga: Code of Ethics and Values
• City of Irvine: Code of Ethics
• City of Riverside: Code of Ethics and Conduct
These are listed at www.ca-ilg.org/post/sample-codes-ethics-and-conduct
252 of 466
Sug gested Timeline
• PHASE ONE: Initial Research – 3 Months
• PHASE TWO: Development of Ethics Standards and Codes – 6 Months • PHASE THREE: Discussion and Adoption of Final Ethics Standards and Codes - 3 Months
253 of 466
Next Steps
• Decide whether to initiate the project.
• Commit to moving forward with Staff recommendations
if they are found to likely to succeed.
• Should this not go forward, enforce the current Code of Conduct, add enforceable consequences and commit to
perform city business according to the highest levels of ethical behavior.
254 of 466
THANK YOU!
Now is the time to reassert your commitment to serving the residents of San Mateo in
THE SAN MATEO WAY !
255 of 466
District Attorney Report and Code of Conduct for
the City Council, Boards and Commissions
May 1, 2023 City Council Meeting
Prasanna W. Rasiah
City Attorney
256 of 466
Tonight’s Agenda
• District Attorney Report
• Code of Conduct – City Council, Boards and Commissions • Council direction to staff
257 of 466
District Attorney Report
• City Council meetings in December 2022
• City Attorney Review
• Referral to District Attorney
258 of 466
Codes of Conduct
• Existing codes of conduct for Council, Board/Commission members • Overarching principles:
• Put constituents first at all times
• Civil, intelligent public discourse
• Enhance public participation and Council/Commission debate • Treat each other, staff, and members of the public with dignity, courtesy, and respect
• Agree to respectfully disagree
• Keep comments clear, concise, and on-topic
259 of 466
• Short-Term Options • Long-Term Options
Council Direction to Staff
260 of 466
CITY OF SAN MATEO
4 0
4 6
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: PUBLIC HEARING Account Number: 10-1511 File ID: 23-7296 TO: Community Relations Commission
FROM: Christina Horrisberger, Director
PREPARED BY: Community Development Department
MEETING DATE: May 1, 2023
SUBJECT:
Community Development Block Grant Draft 2023-27 Consolidated Plan and Draft 2023-24 Annual Action Plan – Approval and Adoption
RECOMMENDATION:
Approve and adopt the 2023-27 Consolidated Plan and 2023-24 Annual Action Plan and authorize submittal of both plans to the Department of Housing and Urban Development (HUD).
BACKGROUND:
The Community Development Block Grant (CDBG) Program provides flexible funding for community development projects and programs to assist individuals and families from extremely low- to moderate-income households as defined by the Department of Housing and Urban Development (HUD). The City receives an entitlement grant based on a national formula and has participated in this program since 1977.
The City also received an entitlement amount of HOME funds from 1994 to 2015 that was used to assist housing programs and projects for very low-income households. In 2016, the City joined a consortium with the County of San Mateo and the City of South San Francisco to collectively pool their HOME funds to provide more efficiency and timeliness in expending those funds. The City still collects loan payments from loans made prior to 2015 and must re-program those funds into HOME-eligible projects.
2023-27 Consolidated Plan
For the next five HUD program years, 2023-27, the Consolidated Plan will include a summary of the City's CDBG-related needs, priorities, and long-term programs and projects to address community development, housing and homelessness, and public services for lower income households. These were determined based on input from the community, the growing trends and gaps in services that funding from the CDBG program could help to fill, and feedback received based on the findings of the community outreach efforts during a public hearing on March 15, 2023. 2023-24 Annual Action Plan
The Annual Action Plan outlines the City’s budget for the coming program year with details of the programs and projects that will be undertaken to address the needs identified in the Consolidated Plan. The CDBG entitlement grant will be $778,943 for the 2023-24 program year. The following budget was drawn based upon this amount and may be adjusted slightly if HUD were to revise its grant amount. The remaining funds for the budget will come from program income and prior year resources. The annual plan also includes programs to address affordable housing and other community needs.
The major CDBG activities are:
• Administration – a maximum of 20% of the CDBG grant is eligible for administrative costs. The fair housing grant of $25,000 is included in the administration budget.
261 of 466
CITY OF SAN MATEO
4 0
4 6
• Community Funding – the cap for public services is 15% of the grant and prior year program income. The Community Resources Commission identified nine non-profit agencies for provision of public services to meet priority needs during a 2022 CRC meeting, providing agencies with two-year agreements. • Economic Development – the City will fund one grant for $25,000 for microenterprises assistance. • Minor Home Repair – the City will fund three providers for home repair, energy upgrades, and accessibility modifications to eligible households.
• Street Improvement Project – the Department of Public Works will manage this project, prioritizing bicycle and pedestrian improvements located in the CDBG Priority Target Area consisting of the North Shoreview and North Central neighborhoods.
The 2023-27 Consolidated Plan and 2023-24 Annual Plan was recommended for approval by the Community Relations Commission during a public meeting on April 19, 2023.
NEXT STEPS:
The draft plans were released on the City’s website for a 30-day public review period beginning on March 31, 2023 until May 1, 2023. After Council approval, the 2023-2027 Consolidated Plan and the 2023 Annual Action Plan will be submitted to HUD by the May 15, 2023 statutory deadline.
BUDGET IMPACT:
The 2023-24 CDBG Annual Action Plan budget does not have an impact to the General Fund because the funds are provided by HUD. The following CDBG budget is in the 2023-24 Annual Action Plan, as well as incorporated into the City budget.
CDBG Revenues CDBG CDBG Expenditures CDBG
Administration 105,000Entitlement 778,943
Community Funding 116,100
Program Income 4,000
Economic Development 25,000
Minor Home Repair 105,000Prior Year Carryover 25,652
Street Improvement 457,495
TOTAL Revenues 808,595 TOTAL Expenditures 808,595
ENVIRONMENTAL DETERMINATION:
Approval and adoption of the 2023 - 27 Consolidated Plan and 2023-24 Annual Action Plan is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) NOTICE PROVIDED:
All meeting noticing requirements were met. The meeting was noticed in accordance with the City's current Community Participation Plan. This includes publication in the San Mateo Daily Journal, email distribution to interested parties, flyer distribution to community organizations, and posting on the City website.
ATTACHMENTS
Att 1 – Draft 2023-2027 Consolidated Plan and Draft 2023-2024 Annual Plan
262 of 466
CITY OF SAN MATEO
4 0
4 6
STAFF CONTACT
Nicky Vu, Housing Specialist
[email protected]
(650) 522-7229
263 of 466
PREPARED FOR: CREATED
City of San Mateo
Community Development Department
Housing Division 3/31/2023
330 W. 20th Avenue
San Mateo, CA 94403
www.cityofsanmateo.org/housing
City of San Mateo
2023-27 Consolidated
Plan and 2023-24
Annual Action Plan —
Public Review Draft
264 of 466
2023-27 CONSOLIDATED PLAN. EXECUTIVE SUMMARY
265 of 466
Consolidated Plan SAN MATEO 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
ES-05 Executive Summary – 24 CFR 91.200(c), 91.220(b)
1. Introduction
The City of San Mateo is required by the U.S. Department of Housing and Urban Development (HUD) to develop and prepare a five-year Consolidated Plan and one-year Annual Action Plan to receive its Community Development Block Grant (CDBG) entitlement funding. The City’s updated FY2023-27 Consolidated Plan and FY2023-24 Annual Action Plan were developed using a variety of data sources and input received by residents and stakeholders through a robust community engagement process.
The City utilizes its CDBG resources to provide decent and affordable housing, provide a suitable living environment, and expand economic opportunities for low- and moderate-income households in San Mateo. The 2023-27 Consolidated Plan articulates a more specific set of goals and priorities to address identified housing and community development needs and describes how the City’s CDBG funds will be utilized to address those needs. The City of San Mateo is a participating jurisdiction in the San Mateo County HOME Consortium.
2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview
The following section summarizes the needs, goals, and activities as articulated in the City’s 2023-27 Consolidated Plan.
Affordable Housing. The city of San Mateo, along with San Mateo County and the greater Bay Area region, continue to have a significant need for more affordable housing. To address this need, the City will continue to make efforts to increase, maintain, and improve the supply of affordable housing for low- and moderate-income families.
The City will use CDBG and other local funding sources for new construction, acquisition, and/or rehabilitation of affordable housing units throughout the city. Additionally, the City will use its resources to preserve, repair, and maintain its existing housing stock to address health and safety issues, as well as make units more accessible, weatherized, sustainable, and energy efficient. The City will also continue to administer its First Time Homebuyer program and existing below-market housing rental and ownership units.
Public Facilities improvements. Through the community engagement process, San Mateo residents and stakeholders articulated a continued need for improvements to public facilities in the city, primarily those located in areas with a high percentage of low- and moderate-income families. Residents and stakeholders also spoke to the need for public facilities improvements to better serve the needs of
266 of 466
Consolidated Plan SAN MATEO 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
special needs populations, such as youth and seniors. To address this need, the City will use its CDBG funds, when feasible, to preserve, improve, and/or rehabilitate facilities used by non-profit agencies for the provision of public services, as well as City-owned community facilities, such as parks and recreation centers.
Public Services. The continued provision of public services was identified through the community engagement process as a critical need in San Mateo and throughout the county. As such, the City will continue providing services to improve the quality of life for low- and moderate-income families and individuals, including those at risk of experiencing homelessness and special needs populations. The City will continue allocating 15% of its entitlement and up to 15% of its previous year’s program income from the City’s Community funding program, as allowed by CDBG regulations. Collectively, these funds will be granted to non-profit organizations for the provision of public services to low- and moderate-income city residents.
Community Development. Residents and stakeholders through the community engagement process articulated a significant need for infrastructure improvements in areas with high concentrations of low- and moderate-income households. As such, the City will direct infrastructure improvements to its CDBG Priority Neighborhood. The City will utilize its CDBG funding for capital projects that include, but are not limited to, repairing deteriorating streets, improving accessibility and safety of streets and sidewalks, constructing accessible curb ramps, and other general public safety improvements.
Affirmatively Further Fair Housing. As part of its 2023-31 Housing Element update, the City conducted an assessment of fair housing to understand fair housing issues and contributing factors that inhibit housing choice and access to opportunity in San Mateo. The City has incorporated its Affirmatively Furthering Fair Housing (AFFH) goals into its 2023-27 Consolidated Plan to ensure a holistic approach to achieving goals in both plans. As such, the City will allocate funds to non-profit organizations that provide fair housing services to city residents.
3. Evaluation of past performance
With rising housing costs and increasing job growth, significant social service needs, and lingering impacts from the COVID-19 pandemic, the City has made meaningful strides in achieving its goals articulated in the City’s last Consolidated Plan. Overall, the City has targeted its CDBG, HOME, and other local resources at supporting the construction of new affordable housing units while continuing to preserve and maintain existing affordable housing stock in the city. Additionally, the City continues to fund non-profit organizations through its Community Funding Program, which provide a range of services to low- and moderate-income households in San Mateo. The City has also funded improvements to public facilities and improved infrastructure in its CDBG priority neighborhoods.
Specifically, over the last five years, the City has:
267 of 466
Consolidated Plan SAN MATEO 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Seen the completion of a 68-unit affordable family rental housing project called Montara, which was completed in August 2020. Sixteen units are being made available to people experiencing homelessness.
• Seen the approval and beginning stages of construction for a 225-unit affordable housing project, which will provide eight units for individuals with intellectual and developmental disabilities, 22 units for formerly homeless households, and 57 units for public employees. The project, Kiku Crossing, is slated to open in spring 2024; • Seen over 75 affordable rental units and eight affordable units for purchase be completed by market rate developers in accordance with the City’s Below Market Rate (Inclusionary) Program; • Seen nearly 20 homes purchased through its First Time homebuyer program; • Assisted nearly 100 households with minor home repairs, home accessibility modifications, and energy efficiency upgrades through the City’s Minor Home Repair programs; • Served over 11,550 individuals through its Community Funding Program, which provides funding to non-profit organizations that offer access to basic need services, legal assistance for homelessness prevention, case management for self-sufficiency, assistance to stay in or acquire housing and prevent homelessness, assistance for victims of sexual assault, community engagement, conflict resolution, home sharing, and legal assistance for victims of domestic violence;
• Served over 180 people and 110 San Mateo business through the City’s microenterprise assistance program;
• Served over 170 individuals with fair housing services; • Completed accessibility upgrades for a safe house ran by Community Overcoming Relationship Abuse (CORA); and
• Completed a two-year community development project that saw the installation of bike lanes and other pedestrian infrastructure within the CDBG priority neighborhoods of North Central and North Shoreview.
During the 2016-17 program year, the City joined the San Mateo County HOME Consortium, along with the City of South San Francisco, in order to leverage HOME funds more efficiently. The City continues to make efforts to increase coordination with other county jurisdictions and streamline processes.
4. Summary of citizen participation process and consultation process Pursuant to 24 CFR, part 91.105, the City of San Mateo adopted a Citizen Participation Plan (CPP). The purpose of the CPP is to encourage citizen participation in the development of the City's Consolidated and Annual Action Plans, substantial amendments to the plans, and the Consolidated Annual Performance and Evaluation Report (CAPER), particularly residents of predominantly low- and moderate-income neighborhoods. In accordance with the CPP, the City undertook the following efforts to encourage engagement throughout the development of the Consolidated Plan:
268 of 466
Consolidated Plan SAN MATEO 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
• In collaboration with San Mateo County and the other entitlement cities in the county, the City developed a resident and stakeholder survey to help identify housing, community development, and economic development needs in San Mateo County. Nearly 500 county respondents participated, with 80 residents from San Mateo participating in the survey. • In coordination with San Mateo County and the other entitlement cities in the county, the City consulted with over 40 stakeholders to identify housing, community development, and economic development needs and which populations have the most significant needs. • Two Community Relations Commission meetings in September 2022 and December 2022 where representatives of the public, non-profit organizations, and other stakeholders were given the opportunity to articulate housing, community development, and economic development needs in San Mateo.
• A public hearing was held in March 2023 to hear initial findings from the Consolidated Plan process and for representatives of the public, non-profit organizations, and other stakeholders were given the opportunity to articulate housing, community development, and economic development needs in San Mateo.
• One Community Relations Commission meeting on April 19th where representatives of the public, non-profit organizations, and other stakeholders were given the opportunity to review and comment on proposed projects and programs.
• A public hearing will be held on May 1st, 2023, for public feedback on the City’s 2023-27 Consolidated Plan and 2023-24 Annual Action Plan.
• Notifications were sent to the listserv maintained by the City for those interested in the Community Relations Commission meetings and public hearings • Three public notices were published in the local newspaper • Social media posts were made regarding the workshops and public hearings • Information on all meetings and workshops was posted on the City's website
5. Summary of public comments
Throughout the community engagement process, the greatest needs articulated by San Mateo residents and stakeholders included the development of more affordable rental housing, particularly for low- income and other vulnerable populations. Additionally, more availability of affordable homes for first- time homebuyers, young adults, low-income households, and large households, as well as more permanent housing options for people experiencing homelessness and households experiencing housing instability, were commonly articulated needs. Residents and stakeholders also wanted to see additional and/or higher quality childcare centers, increased access to mental health care services, street and sidewalk improvements, particularly in areas with concentrations of low- and moderate-income populations, improvements to parks and recreation centers, and more recreational opportunities for youth and other special populations.
This section will be further updated after the public comment period.
269 of 466
Consolidated Plan SAN MATEO 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
6. Summary of comments or views not accepted and the reasons for not accepting them This section will be updated after the public comment period.
7. Summary
Over the next five years, the City of San Mateo will utilize the goals articulated in this Consolidated Plan and Action Plan to continue investing its financial resources, including CDBG, HOME, and other federal, state, and local funds, to support the development of new affordable housing, preserve and maintain the city’s existing housing stock, improve public facilities and neighborhood infrastructure, and provide a wide range of services to support low- and moderate-income households in San Mateo.
270 of 466
2023-27 CONSOLIDATED PLAN. CITIZEN PARTICIPATION AND STAKEHOLDER CONSULTATION
271 of 466
Consolidated Plan SAN MATEO 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
The Process
PR-05 Lead & Responsible Agencies - 91.200(b)
1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator SAN MATEO Community Development
Department
HOME Administrator SAN MATEO Community Development
Department
Table 1– Responsible Agencies
Narrative
The City of San Mateo's Neighborhood Improvement and Housing Division (NIH), a division of the Community Development Department, is the lead agency responsible for developing and implementing the City's Consolidated Plan. NIH administers the City's CDBG administrative funds and is responsible for many of the activities and programs identified in the Consolidated Plan, including the City's Minor Home Repair Program, Community Funding Program, and the City's community development and public facility improvement projects. NIH works with staff from the Departments of Public Works and take the lead role in project management for the construction of capital projects funded with CDBG funds.
Consolidated Plan Public Contact Information
Eloiza Murillo-Garcia
Housing Manager
City of San Mateo
Community Development Department
330 W. 20th Ave.
San Mateo, CA 94403
(650) 522-7223
272 of 466
Consolidated Plan SAN MATEO 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(l) and
91.315(l)
1. Introduction
The City of San Mateo used a comprehensive community engagement strategy to gather input from local residents and stakeholders to inform and develop its Consolidated Plan and Annual Action Plan. In coordination with San Mateo County and other entitlement jurisdictions in the county, the City coordinated over 40+ consultations with a variety of stakeholders., including but not limited to, homeless service providers, affordable housing developers, domestic violence services providers, organizations who support and advocate for people living with disabilities, and organizations that provide services to low- and moderate-income families. The City also coordinated with the County and other entitlement jurisdictions in the county to develop a resident and stakeholder survey that gathered feedback on housing, community development, and economic development needs in San Mateo. The City also hosted community meetings held on September 14, 2022 and December 1, 2022, Community Relations Committee meetings to collect feedback on community needs, and held another public hearing on March 15, 2023, to present initial findings from the development of the Consolidated Plan and give the public another opportunity to provide feedback on both the Consolidated Plan and Action Plan.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).
The City of San Mateo will look to continue strengthening its relationships with organizations that serve San Mateo County residents, especially low- and moderate-income residents. These efforts will include:
• Working with the County and other entitlement districts in San Mateo County to coordinate and streamline CDBG processes;
• Working with non-profit social service providers, the County of San Mateo, other entitlement jurisdictions, and other stakeholders to coordinate the provision of services to high-need communities;
• Allocating funds through the community funding program to non-profit service providers that primarily serve low-income residents;
• Working with non-profit organizations, private developers, and the County of San Mateo to build and maintain affordable housing; and
• Working with the Continuum of Care, Homeless Outreach Team, and non-profit service providers to coordinate homeless services.
273 of 466
Consolidated Plan SAN MATEO 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The Continuum of Care (COC) guides the implementation of the county's housing and service system to meet the needs of homeless individuals and families. The City of San Mateo participates in COC meetings and monitors decision-making to better understand latest trends in homeless outreach. The COC coordinates the following activities:
• System planning (identifying gaps, developing strategies to fill gaps, responding to emerging best practices, etc.)
• Setting funding priorities for Emergency Solutions Grant and COC funds • Assessing system performance and making system redesigns as needed • Coordinating with other planning entities such as the Community Action Agency • Undertakes a wide range of efforts to meet the needs of homeless individuals and families Chronically Homeless: COC has created a multi-disciplinary, bilingual, Homeless Outreach Team (HOT) to conduct intensive outreach and engagement with unsheltered and chronically homeless individuals and families located throughout the County, with specialized HOT teams in the cities of San Mateo, Redwood City, South San Francisco, Half Moon Bay, Pacifica, and East Palo Alto.
Families with children: To reduce the number of unsheltered families, the COC has developed a rapid re- housing program. The San Mateo County Human Services Agency has provided funding for a motel voucher program to assist families with children that are waiting to access shelter.
Veterans: Needs include housing and assistance for homeless, employment and education services, and improved and increased liaisons with the Veterans Benefits Administration.
Youth: Currently, HUD COC funds are provided to the San Mateo County Mental Health Association to operate its Support and Advocacy for Young Adults in Transition Program, which provides case management and housing search/stabilization services to homeless youth. The San Mateo County Housing Authority administers the Family Unification Program vouchers.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS The City of San Mateo does not receive Emergency Solutions Grant (ESG) funding, as the San Mateo County Department of Housing (DOH) is the sole recipient in the county. However, the City does participate in COC meetings as part of its ongoing responsibility in receiving HUD funding. DOH coordinates closely with the COC in regards to the County's ESG, COC, and CDBG funding and is represented on the COC Steering Committee. DOH has also delegated responsibility for management of
274 of 466
Consolidated Plan SAN MATEO 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
all ESG funds, plush the portion of the County CDBG funds used for homeless activities, to the COC Lead Agency, and the San Mateo County Human Services Agency (HSA). Management responsibilities include issuing requests for proposals for ESG funding, awarding contracts, gathering community input, data analysis, and contract monitoring. The COC Lead Agency is also the Homeless Management Information System (HMIS) Lead Agency and develops the policies and procedures for operation and administration of HMIS for ESG funded projects.
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities
275 of 466
Consolidated Plan SAN MATEO 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 2– Agencies, groups, organizations who participated 1 Agency/Group/Organization SAMARITAN HOUSE
Agency/Group/Organization Type Housing
Services-homeless
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Samaritan House provided input during a
stakeholder interview on November 3rd, 2022.
2 Agency/Group/Organization CENTER FOR INDEPENDENCE OF INDIVIDUALS
WITH DISABILITIES
Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
Services-Persons with Disabilities
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
The Center for Independence of Individuals
with Disabilities provided input during a
stakeholder interview on November 3rd, 2022,
and November 9th, 2022.
3 Agency/Group/Organization SAN MATEO COUNTY DISTRICT ATTORNEY’S OFFICE — VICTIM SERVICES DIVISION
Agency/Group/Organization Type Other government – County Services – Victims of Domestic Violence
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from San Mateo County’s
District Attorney’s Office provided input during
a stakeholder interview on November 4, 2022.
4 Agency/Group/Organization SAN MATEO COUNTY ISD
276 of 466
Consolidated Plan SAN MATEO 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
Agency/Group/Organization Type Other government – County Services – Narrowing the Digital Divide
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Digital Divide
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from San Mateo County’s
Digital Equity Portal provided input during a
stakeholder interview on November 9, 2022.
5 Agency/Group/Organization RENAISSANCE ENTREPRENEURSHIP CENTER Agency/Group/Organization Type Services – Employment
Business Leaders
What section of the Plan was addressed by
Consultation?
Market Analysis
Economic Development
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Renaissance
Entrepreneurship Center provided input during
a stakeholder interview on November 10,
2022.
6 Agency/Group/Organization EL CONCILIO OF SAN MATEO COUNTY Agency/Group/Organization Type Housing
Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from El Concilio of San Mateo
County provided input during a stakeholder
interview on December 8, 2022.
7 Agency/Group/Organization PROJECT SENTINEL
Agency/Group/Organization Type Housing
Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Two representatives from Project Sentinel
provided input during a stakeholder interview
on November 16, 2022.
277 of 466
Consolidated Plan SAN MATEO 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
8 Agency/Group/Organization HOUSING CHOICES
Agency/Group/Organization Type Housing
Services – Housing
Services of Persons with Disabilities
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from Housing Choices
provided input during a stakeholder interview
on November 17, 2022 and submitted a
comment letter to the City dated September
14, 2022.
9 Agency/Group/Organization CONGREGATIONAL CHURCH OF SAN MATEO Agency/Group/Organization Type Other
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Congregational
Church of San Mateo provided input during a
stakeholder interview on November 14, 2022.
10 Agency/Group/Organization LEGAL AID SOCIETY OF SAN MATEO COUNTY Agency/Group/Organization Type Services – Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Legal Aid Society of
San Mateo County provided input during a
stakeholder interview on November 30, 2022.
11 Agency/Group/Organization CORA
Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Non-Homeless Special Needs
278 of 466
Consolidated Plan SAN MATEO 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from CORA provided input
during a stakeholder interview on December 5,
2022.
12 Agency/Group/Organization HIP HOUSING
Agency/Group/Organization Type Housing
Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Economic Development
Market Analysis
Anti-poverty Strategy
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Several representatives from HIP Housing
provided input during a stakeholder interview
on December 6, 2022.
13 Agency/Group/Organization SAN MATEO COUNTY FAMILY AND CHILDREN
SERVICES
Agency/Group/Organization Type Services – Children
Child Welfare Agency
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representatives from the San Mateo County
Family and Children Services Department
provided input during stakeholder interviews
on December 6, 2022 and December 12, 2022.
14 Agency/Group/Organization MENTAL HEALTH ASSOCIATION OF SAN MATEO COUNTY
Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Veterans
Market Analysis
279 of 466
Consolidated Plan SAN MATEO 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Mental Health
Association of San Mateo County provided
input during a stakeholder interview on
December 12, 2022.
15 Agency/Group/Organization ALTA HOUSING
Agency/Group/Organization Type Housing
Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Economic Development
Market Analysis
Anti-poverty Strategy
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from Alta Housing provided
input during a stakeholder interview on
December 13, 2022.
16 Agency/Group/Organization LIFEMOVES
Agency/Group/Organization Type Housing
Services-homeless
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homeless Needs - Veterans
Homeless Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from LifeMoves provided
input during a stakeholder interview on
December 14, 2022.
17 Agency/Group/Organization HOUSING AUTHORITY OF SAN MATEO COUNTY Agency/Group/Organization Type PHA
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment (Public Housing
Needs)
Market Analysis
280 of 466
Consolidated Plan SAN MATEO 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Housing Authority of
San Mateo County provided input during a
stakeholder interview on December 15, 2022.
18 Agency/Group/Organization REBUILDING TOGETHER PENINSULA Agency/Group/Organization Type Housing
Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from Rebuilding Together
Peninsula provided input during a stakeholder
interview on December 16, 2022.
19 Agency/Group/Organization BAY AREA LEGAL AID
Agency/Group/Organization Type Housing
Services – Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from Bay Area Legal Aid
provided input during a stakeholder interview
on December 19, 2022.
20 Agency/Group/Organization ABODE SERVICES
Agency/Group/Organization Type Housing
Services – homeless
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homeless Needs - Veterans
Homeless Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from Abode Services provided
input during a stakeholder interview on
December 20, 2022.
281 of 466
Consolidated Plan SAN MATEO 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
21 Agency/Group/Organization AREA AGENCY ON AGING
Agency/Group/Organization Type Services – Elderly Persons What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Homeless Needs Assessment -
Non-Homeless Special Needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Area Agency on
Aging provided input during a stakeholder
interview on December 20, 2022.
22 Agency/Group/Organization SAN MATEO COUNTY HEALTH
Agency/Group/Organization Type Services-Health
Health Agency
Other government - County
Services - Mental Health
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Two representatives from San Mateo County
Health provided input during a stakeholder
interview on December 20, 2022.
23 Agency/Group/Organization SAN MATEO COUNTY CHAMBER OF
COMMERCE
Agency/Group/Organization Type Business Leaders
Services – Employment
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Economic Development
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the San Mateo County
Chamber of Commerce provided input during a
stakeholder interview on December 21, 2022.
24 Agency/Group/Organization SILICON VALLEY COMMUNITY FOUNDATION
282 of 466
Consolidated Plan SAN MATEO 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
Agency/Group/Organization Type Regional organization
Civic Leaders
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Silicon Valley
Community Foundation provided input during
a stakeholder interview on December 21, 2022.
25 Agency/Group/Organization HABITAT FOR HUMANITY, GREATER SAN
FRANCISCO
Agency/Group/Organization Type Housing
Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Economic Development
Market Analysis
Anti-poverty Strategy
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the San Mateo County
Chamber of Commerce provided input during a
stakeholder interview on January 6, 2023.
26 Agency/Group/Organization ASSOCIATION OF BAY AREA GOVERNMENTS Agency/Group/Organization Type Regional organization
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Economic Development
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Association of Bay
Area Governments provided input during a
stakeholder interview on December 22, 2022.
27 Agency/Group/Organization SAN MATEO COUNTY LGBTQ COMMISSION Agency/Group/Organization Type Other government – County
283 of 466
Consolidated Plan SAN MATEO 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homeless Needs - Veterans
Homeless Needs - Unaccompanied youth
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from San Mateo County’s
LGBTQ Commission provided input during a
stakeholder interview on December 23, 2022.
28 Agency/Group/Organization SAN MATEO COUNTY HUMAN SERVICES AGENCY
Agency/Group/Organization Type Services-Children
Services-Victims of Domestic Violence
Services-homeless
Services-Employment
Child Welfare Agency
Other government - County
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from San Mateo County’s
Human Service Agency provided input during a
stakeholder interview on January 4, 2023.
29 Agency/Group/Organization SAN MATEO COUNTY FLOOD AND SEA LEVEL
RISE RESILIENCY DISTRICT (ONE SHORELINE)
Agency/Group/Organization Type Agency – Managing Flood Prone Areas Other government – County
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from San Mateo County’s
Human Service Agency provided input during a
stakeholder interview on January 6, 2023.
284 of 466
Consolidated Plan SAN MATEO 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
30 Agency/Group/Organization SERVICE LEAGUE OF SAN MATEO COUNTY Agency/Group/Organization Type Housing
Services - Housing
Other
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from the Service League of
San Mateo County provided input during a
stakeholder interview on January 10, 2023.
31 Agency/Group/Organization SAN MATEO COUNTY VETERANS COMMISSION Agency/Group/Organization Type Other government - County What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Homelessness Strategy
Homeless Needs - Veterans
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Three representatives from San Mateo
County’s Veterans Commission provided input
during a stakeholder interview on January 11,
2023.
32 Agency/Group/Organization SAN FRANCISCO FOUNDATION
Agency/Group/Organization Type Regional organization
Civic Leaders
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Two representatives from the San Francisco
Foundation provided input during a
stakeholder interview on January 13, 2023.
33 Agency/Group/Organization FRESH LIFELINES FOR YOUTH
Agency/Group/Organization Type Regional organization
Services - Children
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Market Analysis
285 of 466
Consolidated Plan SAN MATEO 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
A representative from Fresh Lifelines for Youth
provided input during a stakeholder interview
on January 17, 2023.
34 Agency/Group/Organization HEART OF SAN MATEO COUNTY
Agency/Group/Organization Type Housing
Services – Housing
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Two representatives from HEART of San Mateo
County provided input during a stakeholder
interview on January 24, 2023.
Identify any Agency Types not consulted and provide rationale for not consulting Multiple efforts were made to contact all required organizations for consultation to inform the development of the City’s Consolidated Plan. However, despite multiple attempts, not all of the agencies/organizations/groups that were contacted responded to the request for consultation.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead
Organization
How do the goals of your Strategic Plan overlap with the goals of each plan?
CoC Strategic Plan
to End
Homelessness
(2022-2025)
San Mateo
County Human
Services Agency
Several homeless service providers receive ESG funding from the County. The City may also assist these agencies with its Community Funding Program. Even if financial assistance is not provided by the City, staff coordinates closely with these agencies with information and referral to clients.
City of San Mateo
Housing Element
City of San Mateo California State Law requires all jurisdictions to prepare Housing Elements for their General Plans. The Housing
Element is a document intended to help jurisdictions identify and plan for housing needs in their community, including affordable and special needs housing. Housing Elements are required to obtain state approval…
Table 3– Other local / regional / federal planning efforts
286 of 466
Consolidated Plan SAN MATEO 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))
The City has joined the San Mateo County Consortia for the HOME program and has coordinated with the County of San Mateo, as the lead jurisdiction, to ensure timely filing of necessary documentation and inclusion of same in our Consolidated Plan. The City also coordinates with other local entitlement jurisdictions including Daly City, Redwood City, and South San Francisco and has developed a "CDBG Cohort Group" that meets quarterly to enhance and streamline the CDBG process for jurisdictions and sub-recipients, many of whom receive grants from more than one jurisdiction within the County. The group collectively organizes community forums, requests for proposals, and joint monitoring of sub- recipients. The cohort group has also implemented the use of standardized applications, reporting, and reimbursement forms for sub-recipients.
Narrative
287 of 466
Consolidated Plan SAN MATEO 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-15 Citizen Participation - 91.105, 91.115, 91.200(c) and 91.300(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting
The City of San Mateo followed guidelines specified in its Community Participation Plan, engaging as many stakeholders as possible in setting goals and prioritizing the community's needs for the Consolidated Plan. The following actions were taken:
• August 18, 2022 – Email blast sent and flyer disturbed to City of San Mateo non-profits to advertise the upcoming Community Relations Commission (CRC) meeting where public comment on community needs would be taken in development of the 2023-2024 Annual Plan in English and Spanish.
• August 19, 2022 – Newspaper posting in San Mateo Daily Journal advertising the upcoming CRC meeting.
• August 22, 2022 - Electronic message distributed to interested parties subscribed to the City’s listserv to advertise the upcoming CRC meeting.
• September 14, 2022 – Community Relations Commission meeting to provide the public an opportunity to comment on community needs within the City of San Mateo in relation to the development of the 2023-2024 Annual Plan.
• November 7, 2022 – January 15, 2023 – Countywide housing and community development needs survey available.
• November 11, 2022 - Email blast sent and flyer distributed to City of San Mateo non-profits to advertise the Consolidated Plan engagement survey and the upcoming Community Relations Commission meeting where public comment on community needs would be taken in development of the 2023-2027 Consolidated Plan in English and Spanish. • November 17, 2022 - Newspaper posting in San Mateo Daily Journal advertising the survey and upcoming CRC meeting.
• November 22, 2022 – Electronic newsletter distributed to interested parties subscribed to the City’s listserv to advertise the Con Plan engagement survey and the upcoming CRC meeting. • December 1, 2022 – Community Relations Commission meeting to provide an opportunity to San Mateo residents and stakeholders to identify housing, community development, and economic development needs in San Mateo.
• March 1, 2023 - Newspaper posting in San Mateo Daily Journal advertising the upcoming public hearing for reporting the initial findings of the Con Plan engagement process. • March 15, 2023 – Public hearing to report on initial findings of the Consolidated Plan development process, as well as a public hearing held for residents and stakeholders to provide further input and feedback on the City’s Consolidated Plan. • March 21, 2023 - Newspaper posting in San Mateo Daily Journal advertising the Con Plan and Annual Plan posting, 30-day comment period, and upcoming CRC meeting.
288 of 466
Consolidated Plan SAN MATEO 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
• March 30, 2023 – Revised newspaper posting in San Mateo Daily Journal advertising the Con Plan and Annual Plan posting, revised 30-day comment period, and upcoming CRC meeting. • March 30, 2023 – Electronic message distributed to interested parties subscribed to the City’s listserv and email blast to advertise the posting of the 2023-2027 Consolidated Plan, the 2023- 2024 Annual Plan, and corresponding 30-day comment period in English and in Spanish. • March 31, 2023 – May 1, 2023 – Public comment period for the 2023-27 Consolidated Plan and 2023-24 Annual Action Plan
• April 19, 2023 – Community Relations Commission meeting to recommend draft Consolidated Plan and Annual Action Plan for approval.
• May 1, 2023 – City Council Regular Meeting held at City Hall to approve the draft Consolidated Plan and Annual Action Plan.
289 of 466
Consolidated Plan SAN MATEO 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
Citizen Participation Outreach
Sort
Ord
er
Mode of O
utreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
1 Internet
Outreach
Minorities
Non-English
Speaking – Specify
other language:
Spanish, Chinese,
and Tagalog
Non-targeted/broad
community
There were 80 City of San
Mateo residents who
participated in the housing
and community needs
survey.
Survey respondents
identified low- to moderate-
income families as having
the greatest housing
challenges in San Mateo.
Prioritized outcomes
included more affordable
rental housing for
vulnerable populations and
more affordable homes
made available for first-time
homebuyers, young adults,
low-income residents, and
large households.
Respondents also wanted to
see more affordable
childcare options, mental
health services, and
supportive services.
n/a n/a
290 of 466
Consolidated Plan SAN MATEO 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Ord
er
Mode of O
utreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
2 Email Non-targeted/broad
community
Non-English
Speaking – Specify
other language:
Spanish
On August 18, 2022 an email
blast was sent and flyer
disturbed to advertise the
September 14 CRC meeting
in English and Spanish.
On September 14, 2022 a
comment letter from
Housing Choices was
received via email
describing the need for
additional affordable
housing options for persons
with disabilities.
n/a n/a
3 Newspaper
Ad
Non-targeted/broad
community
Published notice for the
September 14 CRC meeting
was posted in the San Mateo
Daily Journal on August 19,
2022.
n/a n/a n/a
4 Public
Meeting
Non-targeted/broad
community
On September 14, the
Community Relations
Commission held a meeting
for residents and
stakeholders to identify the
housing, community
development, and economic
development needs of San
Mateo residents.
One community
organization, Project
Sentinel, participated in the
meeting. They spoke about
the challenge of being able
to afford housing while also
facing discrimination from
landlords.
n/a n/a
291 of 466
Consolidated Plan SAN MATEO 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Ord
er
Mode of O
utreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
5 Email Non-targeted/broad
community
Specify other
language: Spanish
On November 11, an email
blast was sent and flyers
distributed to advertise the
Consolidated Plan
engagement survey and the
December meeting in English
and Spanish.
n/a n/a n/a
6 Newspaper
Ad
Non-targeted/broad
community
Published notice for the
December 1 CRC meeting
was posted in the San Mateo
Daily Journal on November
17, 2022.
7 Newsletter Non-targeted/broad
community
On November 22, 2022 an
electronic newsletter
distributed to interested
parties subscribed to the
City’s listserv to advertise the
Con Plan engagement survey
and the upcoming CRC
meeting.
n/a n/a n/a
292 of 466
Consolidated Plan SAN MATEO 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Ord
er
Mode of O
utreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
8 Public
Meeting
Minorities
Non-English
Speaking – Specify
other language:
Spanish, Chinese,
and Tagalog
Non-targeted/broad
community
On December 1, 2022, the
Community Relations
Commission held a meeting
for residents and
stakeholders to identify the
housing, community
development, and economic
development needs of San
Mateo residents. Five
residents participated in the
meeting.
Overall, meeting
participants wanted to see
more affordable housing
opportunities for a variety
of populations, including
workforce, people with
developmental disabilities,
and those transferring out
of the foster care system.
Participants also wanted to
see more support for
mental health services and
job opportunities for people
with disabilities.
n/a n/a
9 Newspaper
Ad
Non-targeted/broad
community
Published notice for the
March 15 public hearing was
posted in the San Mateo
Daily Journal on March 1,
2023.
n/a n/a n/a
293 of 466
Consolidated Plan SAN MATEO 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Ord
er
Mode of O
utreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
10 Public
Hearing
Non-targeted/broad
community
A public hearing was held at
the March 15, 2023,
Community Relations
Committee meeting to
provide an opportunity for
San Mateo residents and
stakeholders to provide
further feedback on the
development of the
Consolidated Plan.
No comments received. n/a n/a
11 Newspaper
Ad
Non-targeted/broad
community
Published notices for the Con
Plan and Annual Plan
posting, 30-day comment
period, and April 19, 2023,
CRC meeting was posted in
the San Mateo Daily Journal
on March 21, 2023. A revised
notice with an extended
public comment period was
published on March 30,
2023.
n/a n/a n/a
294 of 466
Consolidated Plan SAN MATEO 29
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Ord
er
Mode of O
utreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
12 Email Non-targeted/broad
community
An email was sent to the
City’s Community Relations
Commission’s NotifyMe
email list and other identified
interested parties promoting
the April 19, 2023, CRC public
hearing on March 30, 2023.
n/a n/a n/a
13 Public
Meeting
Non-targeted/broad
community
Community Relations
Commission Regular Meeting
was held on April 19, 2023,
to recommend approval of
the City’s 2023-27
Consolidated Plan and 2023-
24 Annual Action Plan.
TBD TBD n/a
14 Public
Meeting
Non-targeted/broad
community
City Council Regular Meeting
was held on May 1, 2023, to
consider approval of the
City’s 2023-27 Consolidated
Plan and 2023-24 Annual
Action Plan.
TBD TBD n/a
295 of 466
Consolidated Plan SAN MATEO 30
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Ord
er
Mode of O
utreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If applicable)
15 Newspaper
Ad
Non-targeted/broad
community
Published notices for public
comment period and May 1,
2023, City Council meeting
and public hearing were
posted in the San Mateo
Daily Journal on March 30,
2023.
n/a n/a n/a
16 Email Non-targeted/broad
community
An email was sent to the
City’s Community Relations
Commission’s NotifyMe
email list and other identified
interested parties promoting
the public comment period
and May 1, 2023, City Council
meeting.
n/a n/a n/a
17 Website Non-targeted/broad
community
A public notice for the public
comment period and May 1,
2023, City Council meeting
and public hearing was
posted on the City’s website.
n/a n/a https://www.cityofs
anmateo.org/3971/
Agendas-Minutes-
Public-Meeting-
Portal
Table 4– Citizen Participation Outreach
296 of 466
2023-27 CONSOLIDATED PLAN. NEEDS ASSESSMENT AND MARKET ANALYSIS
297 of 466
Needs Assessment
NA-05 Overview
Needs Assessment Overview
Through data analysis, stakeholder consultation, and resident engagement, several housing needs have been identified in San Mateo. This section provides an overview of the city of San Mateo’s housing and homelessness needs. The following section will describe public service and facility needs.
Housing needs. The City of San Mateo is part of the San Mateo County HOME Consortium and therefore submits its Consolidated Plan alongside the County. The County also provides housing and homeless needs as detailed in previous sections of this report. The City of San Mateo acknowledges that homelessness is a countywide problem that requires countywide coordination and action.
According to 2021 American Community Survey (ACS) data, there are 5,228 renter households (27%) in the city experiencing severe cost burden, meaning these households spend more than 50% of their income on rent. These households are at risk of experiencing homelessness, as severe cost burden means households are unable to save money long-term without sacrificing short-term necessities such as food and shelter. According to ACS data, median rent prices have increased by 81% from 2010 to 2020 ($1,472 to $2,658). Over this same time period, median income has increased by just 58%. Low-income households are more likely to face cost burden and severe cost burden as the area median income increases and affluent households enter the rental market.
Through the community engagement process, stakeholders identified the lack of affordable housing as the greatest housing need in the city of San Mateo. Other housing needs identified by stakeholders included more housing options for people experiencing domestic violence, emergency shelters, transitional housing, and housing rehabilitation for low-income homeowners. Stakeholders wanted to see federal funding prioritized for more affordable rental housing and more Section 8 housing choice vouchers or other rental subsidies. Other identified priorities included more resources for seniors/persons with disabilities to live independently, increased shelter capacity for people experiencing homelessness, and more accessible housing for people experiencing disabilities. Stakeholders also wanted to see a better distribution of affordable housing throughout the city.
298 of 466
Some households in the city of San Mateo are also faced with substandard housing conditions.
Overcrowding may make living conditions more difficult, as measured by more than one person per bedroom. There are several reasons a household might be overcrowded, including to split housing costs among more people or because smaller apartments are the only affordable option for the household. Data from 2021 American Community Survey estimates reveal that
6.6% of renters experience overcrowding compared to just 1.4% of owners. Additionally, 6.3% of renter households are severely overcrowded (1.5 occupants per bedroom) compared to 0.1% of owner households. According to 2020 ACS data, there are 29,244 housing units (75%) in San Mateo that were built before 1980. Occupants of these housing units may have greater risk of exposure to lead paint.
Homeless needs. The City of San Mateo recognizes that there is need for more emergency and transitional housing coupled with case management and services. See Sections NA-40 and MA- 30 of the County’s Consolidated Plan.
299 of 466
NA-50 Non-Housing Community Development Needs - 91.415, 91.215 (f) Describe the jurisdiction’s need for Public Facilities:
Through the community engagement process for the development of the City’s Consolidated Plan, residents and stakeholders identified that emergency shelters and homeless shelters for those experiencing homelessness or housing instability was a top need in the city. Other identified needs related to public facilities in the city included new community centers and/or improvements to existing community centers, new senior centers and/or improvements to existing senior centers, and more space for nonprofit organizations and service providers.
How were these needs determined?
These needs were determined through the community engagement process for the development of the City’s Consolidated Plan, which included stakeholder consultations (in coordination with San Mateo County), public meetings, and a resident and stakeholder survey that asked respondents to identify housing and community development needs in the city of San Mateo.
Describe the jurisdiction’s need for Public Improvements:
Through the community engagement process for the development of the City’s Consolidated Plan, residents and stakeholders identified a need for sidewalk repairs, more streetlights, and other neighborhood infrastructure improvements. Stakeholders and survey respondents also pointed to a need for more trashcans and consistent beautification in low-income areas of the city, as some parks and sidewalks frequently have trash on the ground that can be hazards for people with disabilities or children. Other identified needs included improved bicycle and pedestrian infrastructure and improvements to the city’s parks and recreation centers.
How were these needs determined?
These needs were determined through the community engagement process for the development of the City’s Consolidated Plan, which included stakeholder consultations (in coordination with San Mateo County), public meetings, and a resident and stakeholder survey that asked respondents to identify housing and community development needs in the city of San Mateo.
Describe the jurisdiction’s need for Public Services:
Through the community engagement process for the development of the City’s Consolidated Plan, residents and stakeholders identified several needs related to public services in the city.
The greatest articulated need heard throughout the engagement process was the need for
300 of 466
more affordable childcare options, particularly in low-income neighborhoods. Residents and stakeholders frequently mentioned that unaffordable childcare coupled with unaffordable housing increased the risk of families with children falling into homelessness. Another major need identified was more access to supportive services for vulnerable populations. Participants tied the lack of affordable and stable housing available in the city to an increased need for supportive services, particularly for lower-income parents that have children with mental and/or health challenges.
Other public service needs identified include better access to reliable public transportation, mental health services, job training programs, youth services, increased access to internet or other broadband services, and more recreational opportunities for youth and other special populations.
How were these needs determined?
These needs were determined through the community engagement process for the development of the City’s Consolidated Plan, which included stakeholder consultations (in coordination with San Mateo County), public meetings, and a resident and stakeholder survey that asked respondents to identify housing and community development needs in the city of San Mateo.
Based on the needs analysis above, describe the State's needs in Colonias N/A.
301 of 466
Housing Market Analysis
MA-05 Overview
Housing Market Analysis Overview:
The City of San Mateo faces similar housing challenges as the County and Bay Area: The booming tech, pharma, and research industries have accelerated job growth, but the housing supply has not kept pace. The mismatch between the number of jobs and housing units available has squeezed supply and the cost of housing has climbed higher in response.
According to the City of San Mateo’s Housing Element, the number of housing units grew by
3.6% from 2010 to 2020. This is far below the region’s 33% growth in jobs in the same time period. And, during this time period, home prices grew 115% and rent grew 74%. The incomes of low wage services workers, single parents with children in the household, and those living on fixed income, particularly people with disabilities and elderly people, cannot keep up with skyrocketing housing costs.
To avoid displacement, low-income households in the City of San Mateo are more likely to face housing problems, such as cost burden and overcrowding. According to the City of San Mateo Housing Element, half of all renters are cost burdened and spend over 30% of their income on housing. One in four are severely cost burdened and spend over 50% of income on housing.
Low-income and populations of color are more likely to face cost burden and overcrowding.
Overcrowding can be a result of households splitting the cost of housing at the expense of comfortability or the inability to find housing units that meet the needs of a household.
Escalating home values have benefitted existing homeowners; however, the market has effectively excluded even moderate-to-high income households from homeownership. Thus, there are more moderate-to-high income renter households that are driving demand away from more affordable options for lower-income renter households. As a result, families seek more affordable housing opportunities further away from their job in the city of San Mateo, causing more traffic congestion throughout the region. In an effort to re-balance jobs and housing, the City maintains the goal of developing more units and preserving affordability.
302 of 466
MA-45 Non-Housing Community Development Assets - 91.410, 91.210(f) Introduction
Economic Development Market Analysis
Business Activity
Business by Sector Number of
Workers
Number of Jobs Share of Workers
%
Share of Jobs
%
Jobs less workers
%
Agriculture, Mining, Oil & Gas Extraction 242 2 0% 0% 0% Arts, Entertainment, Accommodations 5,055 5,193 10% 9% 0% Construction 2,242 4,017 4% 7% 3%
Education and Health Care Services 10,002 9,486 19% 17% -2% Finance, Insurance, and Real Estate 3,420 7,946 6% 14% 8% Information 4,870 4,242 9% 8% -2%
Manufacturing 3,305 419 6% 1% -6%
Other Services 4,649 5,570 9% 10% 1%
Professional, Scientific, Management Services 9,503 11,381 18% 20% 2% Public Administration 1,564 313 3% 1% -2%
Retail Trade 3,977 5,464 8% 10% 2%
Transportation & Warehousing 2,363 813 4% 1% -3%
Wholesale Trade 1,611 1,115 3% 2% -1%
Grand Total 52,803 55,961 100.00% 100.00%
Table 1 - Business Activity
Data Source: 2015-2019 ACS (Workers), 2019 Longitudinal Employer-Household Dynamics (Jobs)
303 of 466
Labor Force
Total Population in the Civilian Labor Force 60,215
Civilian Employed Population 16 years and over 57,959
Unemployment Rate 3.70%
Unemployment Rate for Ages 16-24 10.37%
Unemployment Rate for Ages 25-65 3.15%
Table 2 - Labor Force
Data Source: 2015-2019 ACS
Occupations by Sector Number of People Management, business and financial 30,527
Farming, fisheries and forestry occupations 235
Service 8,968
Sales and office 10,596
Construction, extraction, maintenance and repair 3,346
Production, transportation and material moving 4,287
Table 3 – Occupations by Sector
Data Source: 2015-2019 ACS
Travel Time
Travel Time Number Percentage
< 30 Minutes 28,676 54%
30-59 Minutes 18,480 35%
60 or More Minutes 6,268 12%
Total 53,424 100%
Table 4 - Travel Time
304 of 466
Data Source: 2015-2019 ACS
Education:
Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force
Civilian Employed Unemployed Not in Labor Force
Less than high school graduate 4,035 212 1,283
High school graduate (includes equivalency) 5,371 247 1,484 Some college or Associate’s degree 10,385 277 1,607
Bachelor’s degree or higher 29,477 880 3,752
Table 5 - Educational Attainment by Employment Status
Data Source: 2015-2019 ACS
Educational Attainment by Age
Age
18–24 yrs 25–34 yrs 35–44 yrs 45–65 yrs 65+ yrs
Less than 9th grade 263 963 1,306 1,274 1,504
9th to 12th grade, no diploma 520 525 676 787 697
High school graduate, GED, or
alternative
2,081 1,687 1,712 3,703 2,973
Some college, no degree 2,542 2,324 2,085 4,439 3,059
Associate’s degree 343 664 680 2,077 1,262
Bachelor’s degree 1,495 6,205 5,700 7,255 3,730
Graduate or professional degree 158 4,858 4,869 5,222 2,868 Table 6 - Educational Attainment by Age
Data Source: 2015-2019 ACS
305 of 466
Educational Attainment – Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 25,519
High school graduate (includes equivalency) 32,454
Some college or Associate’s degree 51,781
Bachelor’s degree 90,703
Graduate or professional degree 120,305
Table 7 – Median Earnings in the Past 12 Months
Data Source: 2015-2019 ACS
Based on the Business Activity table above, what are the major employment sectors within your jurisdiction? The top five industries in the City of San Mateo are:
1. Professional, Scientific, Management Services (19% of workers, 17% of jobs). Includes accountants, interior designers, engineers, environmental consultants;
2. Education and Health Care Services (18% of workers, 20% of jobs). Includes nursing home workers, doctors, medical assistants, social workers, and teachers;
3. Finance, Insurance, and Real Estate (6% of workers, 14% of jobs). Includes real estate and insurance agents, accountants, and finance managers;
4. Arts, Entertainment, Accommodations (10% of workers, 9% of jobs). Includes hotels and motels, non-profit organizations, artists;
5. Retail Trade (8% of workers, 10% of workers). Includes store clerks, cashiers, wholesale and supply chain management.
306 of 466
Describe the workforce and infrastructure needs of the business community:
San Mateo’s location within Silicon Valley and between San Francisco and San Jose has given it a healthy mix of businesses across industry sectors, maturity, and employee size, particularly technology start-ups, other technology companies, and financial institutions. According to the City of San Mateo’s 2023 Housing Element, the number of jobs has grown by 42% from 2010 to 2021 while the number of homes increased by just 4% over the same time period. Housing stock has not managed to keep up with the influx of workers. The low housing vacancy rates have caused prices to skyrocket, forcing out low-wage workers and causing in- commuting to the city.
Given the wage variation by industry, employees within some occupations are not able to afford a home within the City of San Mateo even if their job is in the city. The gaps between jobs in San Mateo and employees who live in the city illustrate the shortage.
For example, 14% of jobs in San Mateo are in the finance, insurance, and real estate, but only 6% of the workers in this industry live in the city. This means that the majority of workers in this industry must commute into the city, likely because of the lack of housing options that align with their wage. Conversely, those in professional, scientific, and management services work outside of the City of San Mateo, indicating that more facilities in this sector are in areas that are unaffordable to those in the profession, or that there is little housing surrounding them. The arts, entertainment, and accommodation industries are balanced, with 10% of workers and 9% of jobs, indicating that there are sufficient housing options in the City of San Mateo for this group of workers.
Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period.
Describe any needs for workforce development, business support or infrastructure these changes may create.
The City has a variety of local initiatives to promote business attraction and retention in San Mateo including ongoing partnerships with the San Mateo Chamber of Commerce, Downtown Association, and Small Business Development Center. Additionally, Draper University and Hero City are private institutions that are cultivating the next generation of entrepreneurs and accelerating the growth of technology startups in San Mateo.
Caltrain recently completed the 25th Avenue grade separation project in San Mateo, as part of its Peninsula Corridor Electrification Project, which will electrify and upgrade the performance, operating efficiency, safety, and reliability of Caltrain between San Jose
307 of 466
and San Francisco. Additionally, due to the construction of Kiku Crossing, a new affordable housing development, the Worker Resource Center was moved a few blocks away. The Worker Resource Center is an instrumental resource for the day laborer population in the city where workers can access resources and look for employment.
How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? As Table 15 shows, the majority of residents in the labor force have at least a Bachelor’s degree. This aligns with predominant industries in the area that likely require at least some higher education. The San Mateo-Foster City School District partners with LEGO education, where students explore Science, Technology, Engineering, Arts, and Math (STEAM) subject through hands on learning. Middle school and high school students have access to the Paxton/ Peterson College and Career Ready Labs, where students explore interests through interactive projects. The emphasis on STEAM-related skills in the school district aligns with the careers available in the surrounding region.
Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan.
There are several employment and job services organizations in the City of San Mateo, including:
• California Employment Development Department: Connects residents with job search tools, offices in the area that provide job training, online resources for job seekers, and information for employers about tax accounts, hiring, and reporting requirements.
• NOVAworks: facilitates job trainings, skills development, resume building, career advising, and professional development programs. NOVAworks operates throughout San Mateo County.
The city of San Mateo is in proximity to many higher education institutions to build skills and credentials to enter the job market:
Public Universities
• San Francisco State University
• University of California, Berkeley
308 of 466
• University of California, San Francisco
Community Colleges
• Skyline College
• City College of San Francisco
• College of San Mateo
Private Institutions
• Stanford University
• University of San Francisco
• Golden Gate University
• At least half a dozen fine art schools
The above mix of job training and educational opportunities helps support the Consolidated Plan by expanding economic opportunities for all residents. While many of the social service job training providers help older or low-income persons develop new or core job skills, the community college and local universities provide opportunities for higher education, particularly in the math and sciences. This range of opportunity aligns with many of the larger employment sectors in the city.
Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? Yes
If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth.
The nine county Association of Bay Area Governments (ABAG) released its Comprehensive Economic Development Strategy for the San Francisco Bay Area as part of the process to establish a regional Economic Development District in January 2018. The strategy includes four goals to expand benefits to workers and residents in the following categories: Business Climate, Workforce, Housing and Work Places, and Infrastructure.
309 of 466
The following goals are incorporated into the City of San Mateo’s Consolidated Plan, General Plan, and Climate Action Plan.
Examples of complimentary City actions and programs are described in italics.
Goal 3. Housing and Work Places: House the labor force needed to fill the low, middle and high wage jobs required by our economy as well as the nonworking population, while providing flexibility for timely expansion of workplaces.
Objective 3.1 Enhance Plan Bay Area (PBA) to ensure a land use pattern with space for all activities, particularly the "fit" between jobs and housing at the subregional level, that contribute to the regional economy. The City has three priority development areas as identified in PBA that focus residential and commercial development close to key transit centers.
Objective 3.2 Work toward providing enough housing to meet the affordability needs at wage and salary levels that exist in the Bay Area's current and future populations. As discussed elsewhere in this plan, the City has numerous housing programs and funding sources to provide affordable housing for residents of all income levels.
Goal 4 Infrastructure: Prioritize investments to address the growing strains on public services, transportation, water, energy, and communications.
Objective 4.1 Improve Regional Mobility through transportation system enhancements and investments. See discussion above regarding Caltrain improvements.
Objective 4.2 Increase access to jobs and economic opportunity for all workers, particularly low income workers, by expanding access to transportation. The City adopted a Sustainable Streets Plan to guide street improvements to address the needs of all transportation modes as well as incorporate environmental features to reduce water runoff and beautify the street systems.
Discussion
A shortage of housing, particularly affordable housing, is one of the most significant challenges facing the workforce in the Bay Area, including the city of San Mateo. The lack of workforce housing means that employees are increasingly facing longer commutes to work. As such, nearly half of San Mateo residents (47%) commute more than 30 minutes to work. The rapid job growth in the region has put a strain on the housing supply in the city, which has not kept pace with population growth. This has priced out many low- income residents and constrained their housing choices to areas farther away from the city center or other areas they may work.
310 of 466
MA-50 Needs and Market Analysis Discussion
Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration")
Concentration is defined here as adjacent parcels falling in the higher intervals as shown in the map legend. Households in the southwest and northwest areas of the City of San Mateo appear to have the highest proportion of extremely low-income (ELI) renters with four or more severe housing problems (severe overcrowding, severe cost burden, incomplete kitchen or incomplete plumbing). In the census tract on the border of Belle Monte (southwest portion of the city), 80% of extremely low- to low-income renters report experiencing at least one of the four severe housing problems. The other two census tracts with concentrations of extremely low- to low-income renters experiencing severe housing problems are located in the northern part of the city, just south of Burlingame and Hillsborough. The ELI renters in these census tracts report experiencing any of the four severe housing problems at a rate of 73% and 51%, respectively.
311 of 466
Are there any areas in the jurisdiction where racial or ethnic minorities or low-income families are concentrated? (include a definition of "concentration") HCD and HUD’s definition of a Racially/Ethnically Concentrated Area of Poverty is:
• A census tract that has a non-White population of 50 percent or more (majority- minority) or, for non-urban areas, 20 percent, AND a poverty rate of 40 percent or more; OR
• A census tract that has a non-white population of 50 percent or more (majority- minority) AND the poverty rate is three times the average tract poverty rate for the County, whichever is lower.
In 2019, there were two census tracts identified as R/ECAPs (met minority population threshold and poverty rate of at least 19.1%) in San Mateo County. Neither of the census tracts were located in the City of San Mateo. One census tract was located on the edge of Atherton in Redwood City and the other was located on the northern edge of Broadmoor in Daly City.
There are also 14 tracts that qualify as “edge” R/ECAPs, where the census tract has a non-white population of 50% or more and a poverty rate of at least 12.8% (two times higher than the countywide census tract average, as indicated in the Housing Element).
There are three edge R/ECAPs located on the northwest and southern sides of the City of San Mateo. Other edge R/ECAPs are located in South San Francisco, Redwood City, Menlo Park, and East Palo Alto. The map below shows the location of the edge R/ECAPs in the City of San Mateo.
312 of 466
313 of 466
What are the characteristics of the market in these areas/neighborhoods? According to HCD maps, R/ECAPs and edge R/ECAPs have more Housing Choice Vouchers by census tract compared to other areas in the region. HCD maps also reveal that renter households in R/ECAPs and edge R/ECAPs are more likely to experience cost burden and severe cost burden compared to owners and other renters in the region. Owner households in R/ECAPs and edge R/ECAPs are also more likely compared to experience cost burden and severe cost burden. Overcrowding is also a concern for these areas, as HCD maps show that over 20% of the population in both R/ECAPs and most edge R/ECAPs experience overcrowding (more than one person per bedroom).
Are there any community assets in these areas/neighborhoods? Located within the R/ECAP areas are many of the City of San Mateo’s most valued community assets. This includes the Worker Resource Center, the Martin Luther King Jr. Community Center, the San Mateo Performing Arts Center, the San Mateo DMV, the San Mateo Medical Center, and other major commercial areas. These assets aim to improve the quality of life for San Mateo residents living within these areas by giving them more convenient access while also serving the entire city as a whole.
Are there other strategic opportunities in any of these areas? Both of the clusters of R/ECAP areas are within close proximity to the San Mateo and Hillsdale CalTrain transit stations. This creates an opportunity for more transit-oriented development with affordable housing units required by the City’s Inclusionary Housing ordinance. This can help alleviate both the disproportionate overcrowding burden experienced in these neighborhoods, as well as cost burden experienced by homeowners and renters in the area.
314 of 466
MA-60 Broadband Needs of Housing occupied by Low- and Moderate-Income Households - 91.210(a)(4), 91.310(a)(2)
Describe the need for broadband wiring and connections for households, including low- and moderate-income households and neighborhoods.
According to 2021 5-year ACS estimates, 89% of people in the city of San Mateo have a desktop computer or laptop and 92% have a smartphone. Additionally, 94% of people have broadband internet. However, there are disparities in access to broadband internet in the city. Just over a quarter of San Mateo households (28%) making less than $20,000 per year do not have internet compared to 11% of those making between $20,000 to $74,999 and only 3% of those making $75,000 or more. This suggests a greater need for internet services that are affordable to low- income families.
Describe the need for increased competition by having more than one broadband Internet service provider serve the jurisdiction.
The City of San Mateo has multiple internet service providers, including AT&T, Xfinity, and HughesNet. Competition ensures there are a variety of options that meet internet and affordability needs. However, subscriptions to broadband internet services can still be unaffordable to lower-income households.
To address this issue, the County of San Mateo launched its SMC Public WiFi program to help buildout this infrastructure to better service unserved and underserved communities throughout the county. There are a handful of public WiFi spots in the northern part of San Mateo, as well as one located in Martin Luther King Jr. park and just east of San Mateo Central Park. The San Mateo Public Library also offers free access to internet at all of their facilities.
They also loan WiFi hotspots and Chromebooks.
315 of 466
MA-65 Hazard Mitigation - 91.210(a)(5), 91.310(a)(3)
Describe the jurisdiction’s increased natural hazard risks associated with climate change.
According to the 2020 City of San Mateo Climate Action Plan, the city faces an increased risk of extreme flooding, wildfires, drought, intensified heat waves, and sea level rise. Scientists predict that California will become much hotter and drier, which in turn will make flooding and mudslides more intense. The California Natural Resources Agency predicts the San Francisco Bay Area could see sea levels rise 22 inches by 2050. If these predictions hold true, parks along shoreline areas will likely be inundated. and, if trends continue and the Bay Area sea-level rises 82 inches, areas east of Highway 101 will be underwater.
Describe the vulnerability to these risks of housing occupied by low- and moderate-income households based on an analysis of data, findings, and methods.
According to the ABAG Hazard Viewer Map, the west side of San Mateo sits on the edge of a very high fire hazard severity zone and earthquake fault zone. The east side of the city shows moderate to high earthquake liquefaction susceptibility, where the ground shifts under buildings and causes major damage. With increasingly more intense weather events that damage buildings and homes, thousands of people in the region are at risk of displacement into or out of the city. The massive in or out migration caused by a major natural disaster would cause an enormous strain on the regional economy and existing housing resources.
Cost burden and severe cost burden are the most common housing problems reported by San Mateo residents. For low- to- moderate income households who experience cost burden or severe cost burden, their vulnerability to impacts from natural disasters and risk of displacement is significantly higher compared to other households because they likely are not able to set aside robust emergency funds, more likely to be living in older buildings, and may not be able to find affordable housing in other areas of San Mateo or San Mateo County if their neighborhood sustains damage from wildfire, flooding, mudslides, earthquakes, or other natural disasters.
316 of 466
2023-27 CONSOLIDATED PLAN. STRATEGIC PLAN AND ACTION PLAN
317 of 466
Strategic Plan
SP-05 Overview
Strategic Plan Overview
The City of San Mateo’s 2023-27 Consolidated Plan identifies the City’s housing needs (NA section), the state of the housing market (MA section), priority housing and community development needs, and a plan for investing HUD block grant dollars to help address these needs (this section).
The housing and community needs and market analysis have been reviewed in two workshops with the City’s Community Relations Commission (CRC) to develop a strategic plan and one-year action plan for priority investments.
For purposes of this plan, the financial resources to implement the strategy include CDBG and other funds that become available from federal, state, and local programs.
318 of 466
SP-10 Geographic Priorities - 91.415, 91.215(a)(1)
Geographic Area
Table 1 - Geographic Priority Areas
1 Area Name: CDBG Priority Neighborhoods
Area Type: Local Target area
Other Target Area Description: N/A
HUD Approval Date:
% of Low/ Mod:
Revital Type: Comprehensive
Other Revital Description: N/A
Identify the neighborhood boundaries
for this target area.
The CDBG Priority Neighborhoods primarily includes
the North Shoreview and North Central neighborhoods.
It includes census tracts 6059, 6060, 6061, 6062 6063,
6064 and the northwest portion of 6077.01. The
boundaries include city limits to the North, sections of El Camino Real, Railroad, and N. Fremont to the West,
sections of 5th Ave, 10th Ave., Newbridge Ave., and
Bayside Park to the South and San Francisco Bay to the
East.
Include specific housing and
commercial characteristics of this
target area.
The area is primarily single-family residential, with a handful of multi-family properties dispersed around the boundary of the identified areas. There are several
neighborhood businesses, motels, and warehouses
adjacent to Highway 101. There are also four schools
and four parks within the identified area.
How did your consultation and citizen
participation process help you to
identify this neighborhood as a target
area?
The target area has a number of contributing factors to its designation, especially as compared to other
neighborhoods in the City of San Mateo:
• Lowest median income and high percentage of
families below the poverty level
• Deteriorating conditions, including high degree
of dumping and graffiti
• High percentage of overcrowding, including
streets/traffic and housing
• Older, deteriorating housing stock
319 of 466
Identify the needs in this target area. Community feedback and consultation with internal departments identified several needs for the
community including:
• Affordable childcare
• Accessibility improvements
• Street lighting improvements
• Improvements for local parks and recreation
centers
• Housing for people or households that have
experienced domestic violence
• More recreational opportunities for youth and
special populations
• Clean streets and dumping
• Pothole repairs
• Street reconstruction
• Sidewalk and curb ramp improvements and
bike- and pedestrian-friendly infrastructure
• Fair housing services
• Rehabilitation of renter and owner-occupied
units
• Workforce housing for teachers, health care
workers and first responders
• Entry-level housing for first-time buyers
Public service needs for the low- and moderate-income
residents of the City of San Mateo at large, and
specifically in this target area have been identified as follows:
• Basic human needs - including access to food,
shelter, clothing, legal services, workforce
development, etc.
• Mental health services
• Senior services
• Youth services, including more recreation
opportunities
320 of 466
• Improvements to parks and recreation centers
• Safe, clean, and reliable public transit
• Affordable housing services - preserving or
providing access to affordable housing
What are the opportunities for
improvement in this target area?
Opportunities for this area include continuing to move
forward with capital projects to improve the physical
condition of streets, sidewalks, and parks. Throughout
the community engagement process, residents and
stakeholders articulated a need for capital
improvements to public safety through accessibility and street lighting improvements, along with traffic calming and multi-modal improvements. Residents and
stakeholders also spoke to the ongoing need for public
service agency assistance with basic human needs, legal services, and more affordable housing options.
Residents also indicated they would like to see more
housing vouchers or rental subsidies, an increase in
permanent options for persons experiencing
homelessness, and more affordable rental housing for
vulnerable populations in general. A continued need
was also heard for the City’s home repair programs and
fair housing services to help residents address housing discrimination issues.
The City’s community programs continue to have
significant impact, especially with collaboration from
non-profits, area churches, City and County
departments, and the community at large working
together. Non-profit service agencies funded with
CDBG and others work together to provide programs,
specifically for at risk youth, for after school programs, drug and alcohol prevention, sports, etc. Community
input also pointed to needs in expanding opportunities
for job seekers with job training and resource centers, funding opportunities for small businesses, and
supporting trade apprenticeship programs that offer
avenues to good-paying jobs.
321 of 466
Are there barriers to improvement in
this target area?
High housing costs continue to be prevalent in the Bay
Area, San Mateo County, and City of San Mateo. Even
with relatively more affordable options compared to
the rest of the county, overcrowding is prevalent in this area, as families move to the area and share expenses
to avoid high costs in other parts of the City and the
Bay Area, in general. Although overcrowding can
sometimes be a result of cultural norms, overcrowding
can compromise infrastructure and housing stock at a
much faster rate, which in turn decreases livability in the neighborhood. Because most of the area is made
up of single-family homes, it’s more difficult to increase the number of units in this area, too.
General Allocation Priorities
Describe the basis for allocating investments geographically within the state Due to the concentration of low-income and minority households, as well as overcrowding and aging housing stock, the City will prioritize funding for capital projects located within the CDBG Priority Neighborhood area.
322 of 466
SP-25 Priority Needs – 91.415, 91.215(a)(2)
Priority Needs
Table 2 – Priority Needs Summary
1 Priority Need
Name
Affordable Housing
Priority Level High
Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Elderly
Public Housing Residents
Geographic
Areas
Affected
Citywide
Associated
Goals
Maintain and Preserve Existing Housing
Affordable Housing
First Time Homebuyer
AFFH Goal: Adjust City’s Below Market Rate (Inclusionary) program AFFH Goal: Regional Downpayment Assistant Program
AFFH Goal: Forgivable loans for ADUs
AFFH Goal: Affirmatively market city-supported housing
AFFH Goal: Incentivize developers with subsidies, fee waivers, etc.
AFFH Goal: Prioritize City funding proposals for City-funded affordable residents AFFH Goal: Conduct an area plan for the North Shoreview and North Central neighborhoods
AFFH Goal: Preference home repair projects in low opportunity Census Tracts AFFH Goal: Monitor affordable housing at risk of conversion AFFH Goal: Expand tenant protections
AFFH Goal: Prevent displacement
323 of 466
Description The City will maintain, preserve, and expand housing opportunities by land acquisition, new construction, acquisition and/or rehabilitation of existing housing utilizing regulatory agreements to preserve long term affordability. This includes housing that the City supports financially with other affordable housing funding sources, as well as oversight of the City’s inclusionary program, which requires developers of market rate housing to provide 15% of units to be affordable to very low, low, and/or moderate-income households. These below- market rate units are deed restricted to remain affordable. The City supports minor home repair, weatherization, and accessibility repair programs with CDBG funds, as well.
Associated Contributing Factors from the City’s Housing Element AFFH • Lack of affordable housing in high opportunity areas
• Hispanic and single female households are concentrated in low opportunity Census Tracts
• Lack of accessible and affordable housing units
• Concentration of low-income rental options in low opportunity Census Tracts
• Disparities in access to opportunity
• Historic discrimination and continued mortgage denials
Basis for
Relative
Priority
Through the community engagement process, the lack of affordable housing available in San Mateo (and throughout the county) was the greatest need identified by residents and stakeholders. The City of San Mateo, and Bay Area in general, continue to experience high costs for housing. As highlighted in the AFFH goals in the City’s recently updated Housing Element and above, there are several contributing factors associated with this significant priority. 2 Priority Need
Name
Public Services
Priority Level High
324 of 466
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Chronic Homelessness
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Persons with HIV/AIDS and their Families
Victims of Domestic Violence
Geographic
Areas
Affected
Citywide
Associated
Goals
Community Funding
Description Provide grants to non-profit service providers through the Community Funding Program. Grants are targeted to agencies who assist low- and moderate-income residents with a focus on community needs as follows:
• Basic human needs – this can include, but is not limited to, access to food, shelter, clothing, legal services, workforce development, etc. • Senior services
• Youth services
• Affordable housing services – including fair housing services and those related to the preservation and/or provision of affordable housing Basis for
Relative
Priority
Through the community engagement process, residents and stakeholders identified the need for a variety of public services.
3 Priority Need
Name
Community Development
Priority Level High
Population Non-housing Community Development
Geographic
Areas
Affected
CDBG Priority Neighborhood
325 of 466
Associated
Goals
Street and Sidewalk Improvements
Public Facilities
Description Through the community engagement process, residents and stakeholders spoke to the continued need for street and sidewalk improvements, neighborhood park improvements, pedestrian safety improvements, and other future capital improvements needed, particularly in the CDBG target area.
Basis for
Relative
Priority
Through the community engagement process, residents and stakeholders identified the need for improvements to neighborhood infrastructure and public facilities, particularly in the CDBG target area. 4 Priority Need
Name
Public Facilities Improvements
Priority Level High
Population Non-housing Community Development
Geographic
Areas
Affected
Citywide
Associated
Goals
Public Facilities
Description Throughout the community engagement process, residents and stakeholders shared a need for capital improvements for non-profit agencies so that they can continue to provide needed services to low- and moderate-income families in San Mateo. This priority also includes directing funding towards issues related to deferred maintenance issues and emergency repairs to prevent interruption of services.
Basis for
Relative
Priority
Non-profit service agencies are often financially challenged to address urgent repairs or needed improvements to their facilities, which are essential for delivering needed services to low- and moderate-income residents. 5 Priority Need
Name
Economic Development
Priority Level High
Population Extremely Low
Low
Moderate
Geographic
Areas
Affected
Citywide
326 of 466
Associated
Goals
Microbusiness Assistance
Description Provide grants to non-profit service providers who assist low- and moderate- income residents who own or are attempting to start a small business.
Basis for
Relative
Priority
Through the community engagement process, residents and stakeholders identified the need for assistance to small businesses owned by low-income residents.
6 Priority Need
Name
AFFH Factor: Lack of affordable housing in high opportunity areas; lack of affordable and accessible units
Priority Level High
Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Elderly
Public Housing Residents
Geographic
Areas
Affected
Associated
Goals
AFFH Goal: Adjust City’s Below Market Rate (inclusionary) program AFFH Goal: Affirmatively market City-supported housing
AFFH Goal: Incentivize developers with subsidies, fee waivers, etc.
AFFH Goal: Prioritize City-funding proposals for City-funded affordable housing for residents that are hard-to-serve
AFFH Goal: Conduct an area plan of North Shoreview and North Central neighborhoods
AFFH Goal: Create a fair housing webpage
AFFH Goal: Ensure multifamily properties explain reasonable accommodation requests
Description The City will address the lack of affordable and accessible housing throughout the City’s higher-resourced areas through the associated goals articulated above, including adjusting the City’s inclusionary program, affirmative marketing for City-supported housing, developer incentives, and developing a neighborhood-area level plan for more targeted and context specific interventions.
327 of 466
Basis for
Relative
Priority
Contributing factor from the City’s AFFH analysis in its most updated Housing Element.
7 Priority Need
Name
AFFH Factor: Historic discrimination and continued mortgage denials Priority Level High
Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Elderly
Public Housing Residents
Geographic
Areas
Affected
Citywide
Associated
Goals
AFFH Goal: Regional downpayment assistance program
AFFH Goal: Monitor affordable housing that is at risk of conversion Description The City will address challenges related to historic discrimination and continued mortgage denials by supporting local and regional opportunities for more accessible homeownership.
Basis for
Relative
Priority
Contributing factor from the City’s AFFH analysis in its most updated Housing Element.
8 Priority Need
Name
AFFH Factor: Low-income rental options concentrated in low opportunity census tracts
Priority Level High
Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Elderly
Public Housing Residents
328 of 466
Geographic
Areas
Affected
Associated
Goals
AFFH Goal: Forgivable loans for ADUs
AFFH Goal: Prioritize City-funding proposals for City-funded affordable housing that targets hard-to-serve residents
AFFH Goal: Conduct an area plan of North Shoreview and North Central neighborhoods
AFFH Goal: Prevent displacement
Description The City will address the concentration of more affordable rental options in low opportunity areas through the associated goals articulated above, including working to increase the supply of affordable housing throughout the city while aiming to prevent displacement of lower-income residents.
Basis for
Relative
Priority
Contributing factor from the City’s AFFH analysis in its most updated Housing Element.
9 Priority Need
Name
AFFH Factor: Disparities in access to opportunity
Priority Level High
Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Elderly
Public Housing Residents
Geographic
Areas
Affected
Associated
Goals
AFFH Goal: Preference home repair projects in low opportunity census tracts AFFH Goal: Expand tenant protections
Description The City will address disparities in access to opportunity through the associated goals articulated above, including prioritizing home repair projects in the CDBG target area and expanding tenant protections through a variety of strategies.
329 of 466
Basis for
Relative
Priority
Contributing factor from the City’s AFFH analysis in its most updated Housing Element.
10 Priority Need
Name
AFFH Factor: Fair housing issues
Priority Level High
Population Extremely Low
Low
Moderate
Middle
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Persons with HIV/AIDS and their Families
Victims of Domestic Violence
Geographic
Areas
Affected
Citywide
Associated
Goals
AFFH Goal: Conduct fair housing training for landlords and tenants AFFH Goal: Create fair housing webpage
AFFH Goal: Ensure multifamily properties explain reasonable accommodations requests
Description The City will address these issues by conducting fair housing training for landlords and tenants, promoting more information about fair housing protections, laws, and resources on its website, and working to ensure multifamily properties in the City explain to their tenants how to request a reasonable accommodation, if needed.
Basis for
Relative
Priority
Contributing factor from the City’s AFFH analysis in its most updated Housing Element.
Narrative (Optional)
The following priorities were based on an analysis of demographics, market conditions, community input, institutional knowledge, and funding availability. The City will utilize its resources strategically to
330 of 466
ensure that it can address the City’s most critical priorities for populations most in need. As such, the needs identified above are all listed as high priority.
Contributing factors from the AFFH analysis of the City’s recent Housing Element update are also included as priority needs. There are 14 goals specific to the City of San Mateo that have been included in the Consolidated Plan. These goals will enhance mobility strategies and encourage development of new affordable housing in areas of opportunity, as well as inform other community plans for education, transportation, and housing development.
331 of 466
SP-35 Anticipated Resources – 91.420(b), 91.215(a)(4), 91.220(c)(1,2) Introduction
If necessary, the City will proportionally increase or decrease the budget for all activities included in this plan from the estimated funding levels to match actual allocation amounts.
Anticipated Resources
Program Source of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder of
ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public –
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services $778,943 $4,000 $25,652 $808,595 $3,115,772 Expected amount available for
remainder of the Con Plan is the
Year 1 Annual Allocation times
four.
Other Public –
local
Housing $2,000,000 0 0 0 $8,000,000
Local funds from commercial
linkage fee and loan repayments
from the former Redevelopment
Agency.
Table 3 – Anticipated Resources
332 of 466
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City of San Mateo receives a direct entitlement grant for CDBG funds that are deployed to address identified needs heard through the community engagement process. The City is also a member of the San Mateo County HOME Consortium, which administers HOME funds on the City’s behalf. The City manages a diverse portfolio of housing loans from several programs, including housing rehabilitation for low-income homeowners, First-time Homebuyer loans for those who live or work in San Mateo, and developer loans for new construction or acquisition/rehabilitation projects. Program income from this portfolio augments the City’s federal entitlement grant, as well as HUD’s Multi-Family Housing Programs that facilitate rehabilitation and the CalHOME owner rehabilitation loan program. Loan repayments from those programs are now deposited into the Affordable Housing Fund to be used for future affordable housing programs and projects in the city. The City also collects subordination processing fees and fractional unit fees in its Housing Fund from the City’s Below-market Rate program, which are typically used for regional housing initiatives outside of city limits. In addition to boomerang funds and loan payments from the former RDA, the City’s commercial linkage fee, which collected its first payments in 2017, continue to provide funds for affordable housing development.
As articulated in the City’s last Consolidated Plan, Section 8 funds are provided to San Mateo residents through the Housing Authority of San Mateo County. Additionally, McKinney-Vento Homeless Assistance Act funds are managed by the San Mateo County Human Services Agency as part of the Continuum of Care, in which the City participates. The County of San Mateo also supports housing projects through its HOME and CDBG funds, which are often used to leverage City resources. The Housing Endowment and Regional Trust (HEART) of San Mateo County is a public/private partnership whose goal is to raise funds to create affordable housing opportunities in San Mateo County. Finally, with the dissolution of Redevelopment Agencies at the State level, the application process for Low-income Housing Tax Credits has become even more competitive. Nonetheless, the City will continue to support developer applications for that program and other State housing programs going forward.
If appropriate, describe publicly owned land or property located within the state that may be used to address the needs identified in the plan
As described in the City’s 2023 Housing Element, there are two publicly owned properties that will offer affordable housing in San Mateo. The first is Kiku Crossing, located on East 4th Avenue. The property was formerly a public parking lot and will provide 225 affordable homes for families and individuals. Of those units, 57 will be for public employees, 22 will house formerly homeless households, and eight units will be for individuals with intellectual and developmental disabilities. Additionally, Bespoke, also a former parking lot, will be located on South B Street and will provide 60 affordable units to extremely low- income, very low-income and low-income households along with community facilities, commercial space, and office space.
333 of 466
SP-40 Institutional Delivery Structure – 91.415, 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions.
Responsible Entity Responsible Entity
Type
Role Geographic Area
Served
City of San Mateo Government Economic
Development
Non-homeless special
needs
Ownership
Planning
Rental
neighborhood
improvements
public facilities
public services
Jurisdiction
County of San Mateo
Department of Housing
Government Homelessness
Ownership
Rental
Region
Housing Authority of
the County of San
Mateo
PHA Public Housing Region
Table 4 – Institutional Delivery Structure
Assess of Strengths and Gaps in the Institutional Delivery System As articulated in the City's last Consolidated Plan, the City of San Mateo remains a participant and leader in the development and ongoing support of various programs and initiatives in the community. These programs and initiatives continue to include extensive efforts to involve the community in identifying needs and trends, collaborate with other jurisdictions to address regional issues, and continue to work closely with and support non-profit service agencies that have direct interaction with the most vulnerable populations in the community. The cooperation and similar mission of these groups helps to overcome experience gaps that would otherwise compromise the delivery of services. These partnerships within San Mateo County have worked well to combine experience and resources in order to bring projects and programs to fruition.
Despite strong relationships and the desire to provide a wide variety of projects and programs that serve the community, several challenges and service gaps continue to exist. Challenges that continue to exist are:
334 of 466
• High costs of housing, land, and development in San Mateo County and the Bay Area, in general;
• Reductions in revenue and resulting budget constraints; and • Staff turnover and reductions due to high cost of living and budget reductions.
Availability of services targeted to homeless persons and persons with HIV and mainstream services
Homelessness Prevention
Services
Available in the
Community
Targeted to
Homeless
Targeted to People
with HIV
Homelessness Prevention Services
Counseling/Advocacy X X
Legal Assistance X
Mortgage Assistance X
Rental Assistance X X
Utilities Assistance X X
Street Outreach Services
Law Enforcement X X
Mobile Clinics X X
Other Street Outreach Services X X
Supportive Services
Alcohol & Drug Abuse X X
Child Care X X
Education X
Employment and Employment
Training X X
Healthcare X X
HIV/AIDS X X
Life Skills X X
Mental Health Counseling X X
Transportation X X
Other
Table 5 – Homeless Prevention Services Summary
Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) Overall, the service delivery system in San Mateo County is well coordinated and spans a range of community needs. In addition to the County’s Human Services Agency and Veterans’ Affairs Office, a variety of non-profit organization provide a diverse range of services to people experiencing homelessness, persons living with HIV, and the community at-large. The various agencies are well
335 of 466
coordinated since they participate in both the County Continuum of Care and HOPE Interagency Council, which provide a clearinghouse for best practices and joint administration of services. In 2016, the County published its Strategic Plan to End Homelessness, which set a goal of reaching a functional zero level of homelessness by 2020. The strategy prioritizes efforts to end homelessness for veterans, families with children, youth, and individuals discharged from institutions (foster care, hospitals, jail, etc.). More recently, the County’s 2022-25 Continuum of Care (CoC) Strategic Plan on Homelessness builds upon and updates the 2016 plan to set forth a vision and roadmap for the county’s response to homelessness over the next three years.
As noted in its previous Consolidated Plan, the City of San Mateo was the first city to establish a Homeless Outreach Team (HOT), which consists of city staff, County staff, and local service organizations who identify homeless individuals, make concerted outreach efforts, and use a holistic approach to evaluate their needs for services. This program continues to be successful and has been duplicated by other jurisdictions.
Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above
The City’s HOT approach continues to be effective in identifying individual needs and locating appropriate services. Although not all people who the HOT connects with take advantage of the services offered, the system to make the services remains in place.
Additionally, the County’s Coordinated Entry System prioritizes and streamlines access to housing and services for people experiencing homelessness, as well as those at risk of homelessness. The current system could be improved by implementing a better approach for targeting and prioritizing individuals and families experiencing unsheltered homelessness, streamlining the movement of people experiencing homelessness into stable housing situations, and expanding permanent housing options in the County’s high-cost rental market.
Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs As previously noted, the County of San Mateo is the primary coordinator of services for people experiencing homelessness in the county. The City of San Mateo will continue to provide support for strategic initiatives to help address the challenges faced by people experiencing homelessness in the City, as well as to support the implementation of the County’s 2022-2025 CoC Strategic Plan on Homelessness.
The City continues to provide financial support to non-profit organizations providing housing services, including homeless prevention, supportive and emergency housing, and other services identified as priority needs through the community engagement process. The City continues to support The
336 of 466
Vendome, the permanent supportive housing development for chronically homeless in San Mateo. Additionally, the City participates in the San Mateo County CDBG Cohort, along with the other jurisdictions in the county to coordinate funding for service agencies. The Cohort meets quarterly and enables jurisdictions to share best practices, identify gaps in service, and utilize a joint proposal system to streamline funding applications.
337 of 466
SP-45 Goals - 91.415, 91.215(a)(4)
Goals Summary Information
Sort
Order
Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
1 Maintain and
Preserve Existing
Housing
2023 2027 Affordable
Housing
Affordable
Housing
CDBG:
$525,000
Homeowner
Housing
Rehabilitated:
150 Household
Housing Unit
2 Community
Funding
2023 2027 Public Services Public Services CDBG:
$580,500
Public service
activities other than
Low/Moderate
Income Housing
Benefit:
20,000 Persons
Assisted
3 Street and
Sidewalk
Improvements
2023 2027 Non-Housing
Community
Development
CDBG Priority
Neighborhood
Community
Development
CDBG:
$2,287,475
Public Facility or
Infrastructure
Activities other than
Low/Moderate
Income Housing
Benefit:
20,000 Persons
Assisted
338 of 466
Sort
Order
Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
4 Public Facilities 2023 2027 Non-Housing
Community
Development
Community
Development
Public Facilities
Improvements
CDBG: $TBD Other:
10 Other
5 Affordable
Housing
2023 2027 Affordable
Housing
Affordable
Housing
HOME: $XXX
Rental units
constructed:
300 Household
Housing Unit
Homeowner
Housing Added:
50 Household
Housing Unit
6 First Time
Homebuyer
2023 2027 Affordable
Housing
Affordable
Housing
Direct Financial
Assistance to
Homebuyers:
25 Households
Assisted
7 Microbusiness
Assistance
2023 2027 Economic
Development
Economic
Development
CDBG:
$125,000
Businesses assisted:
150 Businesses
Assisted
339 of 466
Sort
Order
Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
8 AFFH Goal: Adjust
city’s Below
market Rate
(inclusionary)
program
2023 2024 Affordable
Housing
AFH factor: Lack
of affordable
housing in high
opportunity
areas; Hispanic
and single
female
households are
concentrated in
low opportunity
tracts
Feasibility analysis
completed;
implementation of
redesigned program
9 AFFH Goal:
Regional
downpayment
assistance
program
2023 2031 Accessible
homeownership
AFH factor:
Historic
discrimination
and continued
mortgage denials
Affirmatively market
to 20 Hispanic
households;
Downpayment
assistance to 30
households;
homebuyer
education to 200
households
10 AFFH Goal:
Forgivable loans
for ADUs
2025 2026 Increased housing
supply and
affordable
housing
AFH factor: Low-
income rental
options
concentrated in
low opportunity
tracts
Reach 5 households
annually
340 of 466
Sort
Order
Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
11 AFFH Goal:
Affirmatively
market city
supported housing
2023 2031 Affordable
housing
AFH factor: Lack
of affordable
housing in high
opportunity
areas; Hispanic
and single
female
households are
concentrated in
low opportunity
tracts
Developers
affirmatively market
to 1,000 units over
eight years
12 AFFH Goal:
Incentivize
developers with
subsidies, fee
waiver, density
bonuses to
increase
accessibility
requirements
2023 2031 Affordable
housing
AFH factor: Lack
of affordable
housing in high
opportunity
areas; Lack of
accessible
affordable units
Update
development
agreements; update
City’s Inclusionary
Housing Policy
13 AFFH Goal:
Prioritize city
funding proposals
for city funded
affordable housing
residents that are
hard to serve
2027 2028 Affordable
housing
AFH factor: Lack
of accessible
affordable units;
concentration of
low income and
low opportunity
census tracts
Conduct a best
practices’ review
and develop
program to prioritize
City funding for
housing projects
341 of 466
Sort
Order
Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
14 AFFH goal:
Conduct an area
plan of North
Shoreview and
North Central
neighborhoods
2023 2025 Land use
resources
North
Shoreview and
North Central
neighborhoods
AFH Factor: Lack
of affordable
housing in high
opportunity
areas;
concentration of
low income and
low opportunity
census tracts
Prepared plan
15 AFFH goal:
Preference home
repair projects in
low opportunity
census tracts
2023 2031 Financial
resources
AFFH factor:
Disparities in
access to
opportunity
Annual goal of 10
minor home repairs;
14 accessibility
modifications for
low-income
residents
16 AFFH goal:
Monitor
affordable housing
that is at risk of
conversion
2023 2031 Affordable
housing
AFFH factor:
Outreach
capacity and
enforcement;
disproportionate
housing needs
Coordinate with
owners to preserve
24 units at risk of
expiring; provide
tenant outreach and
education; add
displacement
preference for new
affordable housing
342 of 466
Sort
Order
Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
17 AFFH goal: Expand
tenant protections
2023 2026 Displacement risk AFFH factor:
Disparities in
access to
opportunity
Require tenant
relocation payment
for no fault
evictions; require
documentation from
landlords when
tenants are evicted
due to remodels;
enforce penalties
when units are
unsafe/ substandard
18 AFFH goal:
Conduct fair
housing training
for landlords and
tenants
2023 2027 Equal opportunity
housing
AFFH factor:
Persons with
disabilities and
persons of color
are most likely to
file fair housing
complaints with
HUD
Provide annual
funding to Project
Sentinel to provide
training every two
years, targeting 200
landlords
19 AFFH goal: Create
fair housing
webpage
2024 2031 Equal opportunity
housing
AFFH factor: Lack
of understanding
of reasonable
accommodation;
lack of affordable
accessible units
Create City website
about housing
discrimination, laws,
and protections
343 of 466
Sort
Order
Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
20 AFFH goal: Ensure
multifamily
properties explain
reasonable
accommodations
requests
2024 2026 Equal opportunity
housing
AFFH factor: Lack
of accessible
affordable units
Create ongoing
condition of
approval for below
market rate and
affordable
developments;
explore
enforcement
options
21 AFFH goal:
Prevent
displacement
2023 2031 Affordable
housing
AFFH factor: Lack
of access to
opportunity;
concentration of
low opportunity
census tracts;
lack of
investment in
older housing
stock
Study options that
support housing
stability and long-
term affordability;
implement findings
Table 6 – Goals Summary
Goal Descriptions
344 of 466
1 Goal Name Maintain and Preserve Existing Housing
Goal
Description
Provide funds to preserve, repair, and maintain existing housing stock, with an emphasis on repairs that clear health and safety issues, provide retrofits to homes to make them more sustainable and energy efficient, and to make properties more accessible for individuals with special needs.
This goal aligns with findings from the City’s AFFH analysis in its updated Housing Element. Specific factors and issues are noted below.
Contributing factors to be addressed:
• Lack of affordable housing in high opportunity areas; • Low-income rental options concentrated in low opportunity census tracts; and • Lack of accessible affordable units.
Fair housing issues/impediments:
• Disproportionate housing needs.
• Percent of residents with a household member with a disability needing accessibility improvements is lowest in City of San Mateo; this goal intends to preserve that fact.
Metrics and milestones:
• Annual goal, 10 accessible units and 25 minor home repair units.
Timeframe for achievement:
• Annual goal completed each year by June 30.
345 of 466
2 Goal Name Community Funding
Goal
Description
Provide grants to non-profit organizations for provision of public services to low- and moderate-income families in San Mateo.
Eligible CDBG activities include, but are not limited to, assisting low- and moderate-income households with basic human needs, fair housing services, and services targeted at special populations (e.g. senior and youth populations).
Metrics and milestones:
• Annual goal, 4,000 persons assisted.
Timeframe for achievement:
• Annual goal completed each year by June 30.
3 Goal Name Street and Sidewalk Improvements
Goal
Description
Repair deteriorated streets, as well as provide accessibility and public safety improvements to streets and sidewalks in the CDBG Priority Neighborhood.
Metrics and milestones:
• Annual goal, 4,000 persons assisted annually.
Timeframe for achievement:
• Annual goal completed each year by June 30.
4 Goal Name Public Facilities
Goal
Description
Provide funds for repairs and health/safety measures to be completed at buildings used by non-profit agencies for provision of public services, as well as City community facilities such as parks and recreation centers.
Metrics and milestones:
• Annual goal, improvements made to two facilities annually.
Timeframe for achievement:
• Annual goal completed each year by June 30.
346 of 466
5 Goal Name Affordable Housing
Goal
Description
New construction, acquisition and/or rehabilitation of affordable housing units through City financial assistance and the provisions of the inclusionary below-market rate program. Funds will be available through City sources.
The need for more affordable housing aligns with findings from the City’s AFFH analysis in its updated Housing Element.
Specific factors and issues are noted below.
Contributing factors to be addressed:
• Lack of affordable housing in high opportunity areas; • Low income rental options concentrated in low opportunity census tracts; • Lack of accessible affordable units;
• Historic discrimination and continued mortgage denials; • Disparities in access to opportunity; and
• Displacement of residents.
Fair housing issues/impediments:
• Disproportionate housing needs;
• Displacement risk;
• Lack of accessible housing for persons with disabilities; and • Limited housing for families.
Metrics and milestones:
• Annual goal, 60 rental units and 10 owner units constructed annually.
Timeframe for achievement:
• Annual goal completed each year by June 30.
347 of 466
6 Goal Name First Time Homebuyer
Goal
Description
Ensure continued affordability for low- and moderate-income homebuyers in the City’s First Time Homebuyer program for the purchase of price restricted units at City assisted units.
Metrics and milestones:
• Annual goal, 5 households assisted.
Timeframe for achievement:
• Annual goal completed each year by June 30.
7 Goal Name Microbusiness Assistance
Goal
Description
Provide grants to non-profit service providers who assist low- and moderate-income residents who own or are attempting to start a small business.
Metrics and milestones:
• Annual goal, 30 businesses assisted.
Timeframe for achievement:
• Annual goal completed each year by June 30.
348 of 466
8 Goal Name AFFH Goal: Adjust the city’s Below Market Rate (inclusionary) program Goal
Description
Adjust the city’s Below Market Rate (inclusionary) program to provide larger density bonuses, and/or increased city support in exchange for affordable units that address the needs of residents with disproportionate housing needs (e.g., accessible/ visitable units for persons with disabilities, child-friendly developments with day care on site for single parents, and 3-4 bedroom units for larger families.
Contributing factors to be addressed:
• Accessibility, development of affordable units.
Fair housing issues/impediments:
• Disproportionate housing needs;
• displacement due to rent increases for Spanish speaking and large households; • Lack of accessible housing for persons with disabilities; and • Limited housing for families.
Metrics and milestones:
• Perform feasibility analysis to redesign the program to allow a menu of options. Ensure analysis includes review of housing for households with disproportionate needs, along with income levels.
Timeframe for achievement:
• Complete feasibility analysis by Fall 2023.
• Implement redesigned program by Spring 2024.
349 of 466
9 Goal Name AFFH Goal: Regional downpayment assistance program Goal
Description
Participate in a regional downpayment assistance program with affirmative marketing to households with disproportionate housing needs including disabilities, single parents, and Hispanic households (e.g. Spanish and English, targeted to northeast neighborhoods).
Contributing factors to be addressed:
• Inaccessible homeownership due to financial barriers. • Lack of support for affordable housing, creating barriers to approval.
Fair housing issues/impediments:
• Disproportionate housing needs.
Metrics and milestones:
• Affirmatively market down payment assistance to 20 Hispanic households; • Provide homebuyer education to 200 households;
• Work with other jurisdictions to conduct outreach and education; and • Ensure programs affirmatively market to impacted neighborhoods, including North Central and North Shoreview.
Timeframe for achievement:
• Meet quantified objectives by end of Housing Element period in 2031; Conduct homebuyer/ outreach and education quarterly in partnership with HEART (Housing Endowment and Regional Trust of San Mateo County).
350 of 466
10 Goal Name AFFH Goal: Forgivable loans for ADUs
Goal
Description
Support the design of a regional forgivable loan program for homeowners to construct an ADU that is held affordable for extremely low income households for 15 years.
Contributing factors to be addressed:
• Lack of affordable housing in high opportunity areas. • Lack of accessible, affordable units.
Fair housing issues/impediments:
• Disparities in access to opportunities.
Metrics and milestones:
• Design regional loan forgiveness program.
• Target those with disproportionate housing needs with affirmative marketing with goal to reach five households annually.
Timeframe for achievement:
• Begin design in summer 2025; complete by winter 2026.
351 of 466
11 Goal Name AFFH Goal: Affirmatively market city supported housing Goal
Description
Add more city supported housing with affordability restrictions in moderate and high resource areas. Affirmatively market the housing to households with disproportionate housing needs including persons with disabilities, single parents, and Hispanic households (e.g., Spanish and English, targeted to northeast neighborhoods).
Contributing factors to be addressed:
• Lack of affordable housing supply;
• Lack of accessible affordable units; and
• Concentration of naturally occurring affordable housing in low opportunity census tracts.
Fair housing issues/impediments:
• Disproportionate housing needs.
• Lack of accessible housing for persons with disabilities.
Metrics and milestones:
• Require developers to affirmatively market 1,000 units to those with disproportionate housing needs over the eight-year period (approximately 125 annually).
• Continue to update housing inventory.
Timeframe for achievement:
• 2031 (annually); as development projects come in for approvals/ financing.
352 of 466
12 Goal Name AFFH Goal: Incentivize developers through direct subsidies, fee waivers, and density bonuses to increase accessibility requirements
Goal
Description
Incentivize developers through direct subsidies, fee waivers, and/ or density bonuses to increase accessibility requirements beyond the federal requirement of 5% for subsidized developments.
Contributing factors to be addressed:
• Lack of access to opportunity concentrated in some census tracts. • Lack of accessible housing.
Fair housing issues/impediments:
• Persons with disabilities have disproportionate housing needs. • Persons with disabilities and persons of color are most likely to file fair housing complains with HUD.
Metrics and milestones:
• Update development agreements for projects with City subsidies to include additional accessible units. • Update City’s Inclusionary Housing Policy to require projects that receive City subsidies to increase the percentage of units that meet accessibility requirements.
Timeframe for achievement:
• 2023-2031: (ongoing) as development opportunities come available; • 2025-2026: Draft Update Inclusionary Housing Policy; and • Review developer agreements as projects come in annually.
353 of 466
13 Goal Name AFFH Goal: Prioritize city funding proposals for city funded affordable housing for hard to serve residents Goal
Description
Prioritize city funding proposals for city funded affordable housing that are committed to serving hard to serve residents (e.g. extremely low income, special needs, on site services).
Contributing factors to be addressed:
• Lack of accessible affordable housing;
• Lack of affordable housing supply; and
• High housing costs.
Fair housing issues/impediments:
• Disproportionate housing needs;
• Displacement due to rent increases; and
• Disparities in access to opportunity.
Metrics and milestones:
• Conduct a review of best practices and develop a program to prioritize City funding for housing projects.
Timeframe for achievement:
• 2027 to 2028: conduct a review of best practices.
• Develop a draft program for City Council adoption.
354 of 466
14 Goal Name AFFH Goal: Conduct an area plan for the North Shoreview and North Central neighborhoods Goal
Description
As part of the General Plan, conduct an area plan for the North Shoreview and North Central neighborhoods and prioritize land use and design around Highway 101 to improve access and reduce the division of the urban form produced by the highway.
Contributing factors to be addressed:
• Lack of affordable housing in high opportunity areas; • Lack of accessible affordable units; and
• Concentration of NOAH in low opportunity census tracts.
Fair housing issues/impediments:
• Segregation and integration patterns among Hispanic and female parent households. • Disparities in access to opportunities.
Metrics and milestones:
• Prepare an area plan with goal of reducing overcrowding, improving health, safety and mobility and access to services.
Timeframe for achievement:
• Create plan through the General Plan Update Implementation process.
355 of 466
15 Goal Name AFFH Goal: Preference minor home repairs in low-income census tracts Goal
Description
Continue to fund minor home repairs and implement a preference for projects in low opportunity census tracts identified in the analysis.
Contributing factors to be addressed:
• Loss of affordable housing in high opportunity areas. • Lack of accessible affordable housing.
Fair housing issues/impediments:
• Disproportionate housing needs.
• Disparities in access to opportunity.
Metrics and milestones:
• Annual goal of 10 minor home repairs and 14 accessibility modifications through grants for low-income residents.
• Allow accessibility improvements on rental properties with owner permission.
Timeframe for achievement:
• 2023-2031.
356 of 466
16 Goal Name AFFH Goal: Monitor affordable housing projects that are at risk of conversion to market rate Goal
Description
Monitor affordable housing projects that are at risk of conversion to market rate. Support regional and local efforts to examine displacement of affordable housing and lower income households. Assist with the retention of special needs housing that is at risk of expiring affordability requirements.
Contributing factors to be addressed:
• Historic discrimination and continued mortgage denials. • Concentration in low opportunity census tracts.
• High housing costs that outpace wages.
Fair housing issues/impediments:
• Hispanic households have disproportionate housing needs. • Limited affordable housing for families.
Metrics and milestones:
• Monitor affordable units whose subsidies are set to expire (ex. Bridgepointe Condominiums affordability requirements for 59 units expire in 2027 and Belmont Building 6 units set to expire); • Coordinate with owners to preserve low-income units as affordable at least two years prior to expiration date; • Provide tenant outreach and education;
• Add displacement preference for new affordable housing; and • Provide noticing to tenants and affected public entities regarding expiring affordability.
Timeframe for achievement:
• 2025- 2027: to address Bridgepointe Condominiums; 2030- 2032: to address Belmont Building
357 of 466
17 Goal Name AFFH Goal: Expand tenant protections
Goal
Description
Establish tenant protections in local ordinance to extend measure of AB1482 related to relocation, documentation, and right to return policy in eviction cases.
Contributing factors to be addressed:
• Persons with disabilities have disproportionate housing needs; • Persons with disabilities and persons of color are most likely to file fair housing complaints with HUD; and • Hispanic households have disproportionate housing needs.
Fair housing issues/impediments:
• Lack of accessible affordable units;
• Lack of access to economic opportunity;
• Concentration in low income and low opportunity census tracts; • Historic discrimination and continued mortgage denials; and • High housing costs that have outpaced wages.
Metrics and milestones:
• Extend AB1842 provisions that require tenant relocation payments for No Fault evictions for those with tenure less than one year;
• Make recommendations to the City council for establishing tenant protection policies that include the requirement of documentation from landlords who use the substantial remodel exemption to evict tenants and a Right to Return policy for tenants displaced from homes due to demolition or substantial remodels; and • Amend the code to strengthen enforcement penalty structure to aid in protecting tenants from unsafe or substandard units.
Timeframe for achievement:
• 2023-2026.
358 of 466
18 Goal Name AFFH Goal: Expand fair housing training for tenants and landlords Goal
Description
Partner with Project Sentinel to perform fair housing training for landlords and tenants. Focus on enforcement efforts on race-based discrimination and reasonable accommodations.
Contributing factors to be addressed:
• Lack of accessible affordable units;
• Lack of access to opportunity;
• Concentration in low income and low opportunity census tracts; and • Lack of understanding of reasonable accommodation requirements by landlords and property owners.
Fair housing issues/impediments:
• Persons with disabilities have disproportionate housing needs. • Persons with disabilities and persons of color are most likely to file fair housing complaints with HUD.
Metrics and milestones:
• Provide annual funding to Project Sentinel to provide training every two years in the Spring, targeting 200 landlords each training.
• Outreach programs to landlords
Timeframe for achievement:
• Annually as part of CDBG allocation in the spring.
19 Goal Name AFFH Goal: Create fair housing webpage
359 of 466
Goal
Description
Create a webpage specific to fair housing including resources for residents who feel they have experienced discrimination, information about filing fair housing complaints with HCD or HUD, and information about protected classes under the Fair Housing Act.
Contributing factors to be addressed:
• Lack of accessible affordable units;
• Lack of access to economic opportunity;
• Concentration of low income and low opportunity tracts; and • Lack of understanding of reasonable accommodation requirements by landlords and property owners.
Fair Housing Issues/ Impediments
• Persons with disabilities have disproportionate housing needs. • Persons with disabilities and persons of color are most likely to file fair housing complaints with HUD.
Metrics and Milestones:
• Provide information on City website about housing discrimination, laws, and protections. • Update webpage every two years, along with other transparency updates.
Timeline
• 2024 and update bi-annually thereafter.
20 Goal Name AFFH Goal: Ensure multifamily residential properties explain reasonable accommodations for people with disabilities
360 of 466
Goal
Description
Ensure that all multifamily residential developments contain signage to explain the right to request reasonable accommodations for persons with disabilities. Make this information available and clearly transparent on the city’s website and fund landlord training and outreach on reasonable accommodations.
Contributing factors to be addressed:
• Lack of accessible affordable units;
• Lack of access to economic opportunity;
• Concentration of low income and low opportunity tracts; and • Lack of understanding of reasonable accommodation requirements by landlords and property owners.
Fair Housing Issues/ Impediments:
• Persons with disabilities have disproportionate housing needs. • Persons with disabilities and persons of color are most likely to file fair housing complaints with HUD.
Metrics and Milestones:
• Create ongoing condition of approval to ensure both below market rate and all affordable developments contain this information.
• Explore options for recording against the property and/ or including in the affordable housing agreement.
Timeline:
• Create ongoing conditions of approval by fall 2024.
• Conduct best practices review on options to record reasonable accommodation language by January 2025, and implement a program by January 2026.
21 Goal Name AFFH Goal: Prevent displacement
361 of 466
Goal
Description
Ensure that future improvements in disadvantaged communities will not produce a net loss of affordable housing or the displacement of residents and seek to increase the amount of affordable housing in disadvantaged communities.
Contributing factors to be addressed:
• Lack of accessible affordable units;
• Lack of access to economic opportunity;
• Concentration of low income and low opportunity tracts; and • Lack of investment in older housing stock.
Fair Housing Issues/ Impediments:
• Persons with disabilities and persons of color have disproportionate housing needs Metrics and Milestones:
• In collaboration with nonprofit and for-profit housing developers, study the feasibility of collaborating with the Northern California Land Trust, or establishing a new community land trust that will support long-term community ownership and housing affordability in disadvantaged communities. Implement findings as part of the General Plan Update
Timeline:
• To be completed as part of the larger General Plan Update, with the expected date of completion by 2027
Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2)
As a member of the County’s HOME Consortium, the City of San Mateo does not receive HOME funds directly from HUD. With its HOME allocation from the Consortium, in addition to other local and state resources, the City estimates producing over 900 units of affordable housing over the five-year period of this plan.
362 of 466
SP-65 Lead-based Paint Hazards - 91.415, 91.215(i)
Actions to address LBP hazards and increase access to housing without LBP hazards The City of San Mateo has developed policies and procedures to address lead-based paint hazards in pre-1978 housing, in compliance with regulations regarding the use of federal housing assistance funds.
The City incorporates lead testing and clearances for all rehabilitation projects it sponsors in order to ensure that all federal lead safe practices are met. The City also makes lead-based paint information available to local non-profit agencies and to homeowners and renters in the City.
LEAD HAZARD WARNING - lead-safe work practices are required by California State Law for all work that disturbs paint in pre-1978 buildings due to possible presence of lead-based paint. As of April 22, 2010, the U.S.
Environmental Protection Agency (EPA) requires all workers (including property owners) who disturb surfaces painted prior to 1978 to be trained in lead-safe work practices, and all firms to be EPA certified in those practices as well.
How are the actions listed above integrated into housing policies and procedures? The City addresses lead-based paint hazards through interim control methods, rather than abatement, to the extent practical. Although abatement is the most effective strategy for lead-based paint containment, usually by removal of contaminated surfaces, it can be cost prohibitive. With the potential to render a rehabilitation project financially infeasible, especially when the low-income homeowner is unable to assume further debt, the City’s policy of interim control allows for projects to move forward while still implementing measures to reduce exposure to lead-based paint hazards. However, full abatement is required when the amount of federal housing funds used for a project exceed $25,000 per unit. Interim controls are defined as a set of measures designed to reduce temporarily human exposure of likely exposure to lead-based paint hazards. Some of the interim controls used by the City include repairs, painting, temporary containment, specialized cleaning, clearance, ongoing lead-based paint maintenance activities, and the establishment and operation of management and resident education programs. Interim controls (between $5,000 and $25,000 of federal assistance per unit) can be an effective method for containing lead-based paint hazards while remaining relatively cost effective. in general, the City of San Mateo has determined the ongoing cost associated with interim controls (specifically in terms of ongoing lead-based paint maintenance) far outweighs the cost of abatement. The following categories are used by the City to determine what type lead-based paint mitigation measures will be implemented for each project:
• Exempt - if constructed in 1978 or later, no paint disturbed, zero bedroom or studio units, elderly/disabled resident(s) with no children under six, unit is lead-based paint free, and/or used no more than 100 days in a year.
• Lead Safe Work Practice (24 CFR 35.930(b)) - if hard costs are less than $5,000. • Interim controls or standard practices (24 CFR 35.930(c)) - hard costs of $5,000 to $25,000. • Abatement (24 CFR 35.930(d)) - hard costs are greater than $25,000.
363 of 466
SP-70 Anti-Poverty Strategy - 91.415, 91.215(j)
Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families As articulated in the City’s last Consolidated Plan, the strategy for eliminating poverty in San Mateo includes four integrated components:
• Strengthen the economic base in order to create and retain job opportunities; • Provide affordable housing;
• Create a safe and accessible living environment; and
• Provide social services to help people reach self-sufficiency.
How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan
The City continues to be committed to developing and preserving existing affordable housing and will continue to focus lifting residents out of poverty by providing a safe, attractive, and affordable place to live. While housing alone does not eliminate poverty, access to decent shelter must be provided before people can strive for self-sufficiency.
The City’s Neighborhood Improvement and Housing Division takes the lead in improving quality of life in San Mateo, particularly neighborhoods with the highest needs and fewest resources. The Division offers a first-time buyer program, a below market rental program, and other affordable housing programs. By coordinating programs that help address code issues, preserve existing affordable housing, and improve the condition and accessibility of public infrastructure, the City aims to improve the quality of life in target neighborhoods.
Utilizing funds from the CDBG public services cap, the City’s Community Funding Program offers grants to local non-profit agencies that provide services to address the core needs of the community. These services also assist clients in developing greater self-sufficiency with the goal of breaking the cycle of poverty. This program allows the City the opportunity to coordinate with service agencies to address community needs in a more holistic manner.
364 of 466
SP-80 Monitoring - 91.230
Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City periodically monitors all program recipients to ensure all HUD requirements for CDBG are met.
The City also has a comprehensive Citizen Participation Plan, amended in April 2020, that is followed in order to meet public comment and participation requirements. City Council reviews annual reports to ensure that the City is applying its resources to meet community goals. These reports include the Consolidated Annual Performance and Evaluation Report (CAPER) for CDBG, along with the annual program financial audit.
Sub-recipient Monitoring
The City has established monitoring procedures and a checklist to ensure that the City's sub-recipients comply with HUD requirements and City policies. These monitoring activities also keep the City informed about the progress sub-recipients are making towards meeting their objectives. Also, the City coordinates its monitoring efforts with other jurisdictions in order to standardize processes and reduce the burden on sub-recipients. The following reviews are part of the monitoring process:
• Quarterly desk review - all sub-recipients are required to submit quarterly progress/accomplishment reports along with requests for reimbursement. The City reviews these reports for all sub-recipient agencies and assesses progress in meeting performance and expenditure goals. Quarterly reports, expense reports, and reimbursement requests are submitted through an online portal. Reimbursements are held until any issues with quarterly reports are resolved. The quarterly review is also used in assessing risk and the potential need for further review.
• On-site review - The City conducts on-site monitoring visits for higher risk situation such as new sub-recipients, those experiencing organizational change, and those with program and/or financial performance concerns. For low-risk sub-recipients, the City conducts a site visit in each three-year period for non-housing activities. The on-site monitoring visit includes a tour of program facilities, as appropriate, an explanation of the services provided, and interviews with program and administrative staff. During the visit, staff will assess the sub-recipients' board of directors and staff, conflict of interest policies, compliance with non-discrimination policies, adherence to CDBG national objectives, program performance, and maintenance of financial records. This assessment is conducted by reviewing the sub-recipient's financial audit and management letter, financial statements, fiscal policies, client files, and interviewing staff. After the visit, staff provides the sub-recipient with a monitoring report describing findings, concerns, and/or required corrective actions.
365 of 466
Public Facility Improvement Projects
Projects funded through CDBG are monitored by staff before, during, and upon completion for compliance with applicable environmental, procurement, financial, and labor standard regulations.
366 of 466
Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
If necessary, the City will proportionally increase or decrease the budget for all activities included in this plan from the estimated funding levels to match actual allocation amounts.
Anticipated Resources
Program Source of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services $778,943 $4,000 $25,652 $808,595 $3,115,772 Expected amount available for
remainder of the Con Plan is the
Year 1 Annual Allocation times
four.
Other public -
federal
Acquisition
Other
$0 $50,000 $0 $50,000 $350,000
Accumulation of HOME Loan
payments collected from previous
contract agreements.
367 of 466
Program Source of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Other Public -
local
Housing
$2,000,000 $0 $0 $2,000,000 $8,000,000
Local funds from commercial
linkage fee and loan repayments
from former Redevelopment
Agency.
Table 7 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City of San Mateo receives a direct entitlement grant for CDBG funds that are deployed to address identified needs heard through the community engagement process. The City is also a member of the San Mateo County HOME Consortium, which administers HOME funds on the City’s behalf. The City manages a diverse portfolio of housing loans from several programs, including housing rehabilitation for low-income homeowners, First-time Homebuyer loans for those who live or work in San Mateo, and developer loans for new construction or acquisition/rehabilitation projects. Program income from this portfolio augments the City’s federal entitlement grant, as well as HUD’s Multi- Family Housing Programs that facilitate rehabilitation and the CalHOME owner rehabilitation loan program. Loan repayments from those programs are now deposited into the Affordable Housing Fund to be used for future affordable housing programs and projects in the city. The City also collects subordination processing fees and fractional unit fees in its Housing Fund from the City’s Below-market Rate program, which are typically used for regional housing initiatives outside of city limits. In addition to boomerang funds and loan payments from the former RDA, the City’s commercial linkage fee, which collected its first payments in 2017, continue to provide funds for affordable housing development.
As articulated in the City’s last Consolidated Plan, Section 8 funds are provided to San Mateo residents through the Housing Authority of San Mateo County. Additionally, McKinney-Vento Homeless Assistance Act funds are managed by the San Mateo County Human Services Agency as part of the Continuum of Care, in which the City participates. The County of San Mateo also supports housing projects through its HOME and
368 of 466
CDBG funds, which are often used to leverage City resources. The Housing Endowment and Regional Trust (HEART) of San Mateo County is a public/private partnership whose goal is to raise funds to create affordable housing opportunities in San Mateo County. Finally, with the dissolution of Redevelopment Agencies at the State level, the application process for Low-income Housing Tax Credits has become even more competitive. Nonetheless, the City will continue to support developer applications for that program and other State housing programs going forward.
369 of 466
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan As described in the City’s 2023 Housing Element, there are two publicly owned properties that will offer affordable housing in San Mateo. The first is Kiku Crossing, located on East 4th Avenue. The property was formerly a public parking lot and will provide 225 affordable homes for families and individuals. Of those units, 57 will be for public employees, 22 will house formerly homeless households, and eight units will be for individuals with intellectual and developmental disabilities. Additionally, Bespoke, also a former parking lot, will be located on South B Street and will provide 60 affordable units to extremely low- income, very low-income and low-income households along with community facilities, commercial space, and office space.
Discussion
370 of 466
Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Maintain and
Preserve Existing
Housing
2023 2024 Affordable
Housing
Affordable
Housing
CDBG: $
105,000
Homeowner Housing
Rehabilitated: 30
Household Housing Unit
2 Community
Funding
2023 2024 Public Services Public Services CDBG:
$116,100
Public service activities
other than Low/Moderate
Income Housing Benefit:
4,000 Persons Assisted
3 Street and
Sidewalk
Improvements
2023 2024 Non-Housing
Community
Development
CDBG Priority
Neighborhood
Community
Development
CDBG:
$457,495
Public Facility or
Infrastructure Activities
other than Low/Moderate
Income Housing Benefit:
4,000 Persons Assisted
4 Public Facilities 2023 2024 Non-Housing
Community
Development
Public Facilities
Improvements
Other: 2 Other
5 Affordable
Housing
2023 2024 Affordable
Housing
CDBG Priority
Neighborhood
Affordable
Housing
Rental units constructed:
60 Household Housing
Unit; Owner units
constructed: 10
371 of 466
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 6 First Time
Homebuyer
2023 2024 Affordable
Housing
Affordable
Housing
Direct Financial Assistance
to Homebuyers: 5
Households Assisted
7 Microbusiness
Assistance
2023 2024 Economic
Development
Economic
Development
CDBG:
$25,000
Businesses assisted: 30
Businesses Assisted
8 AFFH Goal:
Adjust city’s
Below market
Rate
(inclusionary)
program
2023 2024 Affordable
Housing
AFFH factor:
Lack of
affordable
housing in high
opportunity
areas; Hispanic
and single
female
households are
concentrated in
low opportunity
tracts
Feasibility analysis
completed;
implementation of
redesigned program
9 AFFH Goal:
Regional
downpayment
assistance
program
2023 2031 Accessible
homeownership
AFFH factor:
Historic
discrimination
and continued
mortgage
denials
Affirmatively market to 20
Hispanic households;
Downpayment assistance
to 30 households;
homebuyer education to
200 households
372 of 466
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 10 AFFH Goal:
Forgivable loans
for ADUs
2025 2026 Increased
housing supply
and affordable
housing
AFFH factor:
Low-income
rental options
concentrated in
low opportunity
tracts
Reach 5 households
annually
11 AFFH Goal:
Affirmatively
market city
supported
housing
2023 2031 Affordable
housing
AFFH factor:
Lack of
affordable
housing in high
opportunity
areas; Hispanic
and single
female
households are
concentrated in
low opportunity
tracts
Developers affirmatively
market to 1,000 units over
eight years
12 AFFH Goal:
Incentivize
developers with
subsidies, fee
waiver, density
bonuses to
increase
accessibility
requirements
2023 2031 Affordable
housing
AFFH factor:
Lack of
affordable
housing in high
opportunity
areas; Lack of
accessible
affordable units
Update development
agreements; update City’s
Inclusionary Housing
Policy
373 of 466
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 13 AFFH Goal:
Prioritize city
funding
proposals for
city funded
affordable
housing
residents that
are hard to serve
2027 2028 Affordable
housing
AFFH factor:
Lack of
accessible
affordable units;
concentration of
low income and
low opportunity
census tracts
Conduct a best practices
review and develop
program to prioritize City
funding for housing
projects
14 AFFH goal:
Conduct an area
plan of North
Shoreview and
North Central
neighborhoods
2023 2025 Land use
resources
AFFH Factor:
Lack of
affordable
housing in high
opportunity
areas;
concentration of
low income and
low opportunity
census tracts
Prepared plan
15 AFFH goal:
Preference
home repair
projects in low
opportunity
census tracts
2023 2031 Financial
resources
AFFH factor:
Disparities in
access to
opportunity
Annual goal of 10 minor
home repairs; 14
accessibility modifications
for low-income residents
374 of 466
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 16 AFFH goal:
Monitor
affordable
housing that is at
risk of
conversion
2023 2031 Affordable
housing
AFFH factor:
Outreach
capacity and
enforcement;
disproportionate
housing needs
Coordinate with owners to
preserve 24 units at risk of
expiring; provide tenant
outreach and education;
add displacement
preference for new
affordable housing
17 AFFH goal:
Expand tenant
protections
2023 2026 Displacement
risk
AFFH factor:
Disparities in
access to
opportunity
Require tenant relocation
payment for no fault
evictions; require
documentation from
landlords when tenants
are evicted due to
remodels; enforce
penalties when units are
unsafe/ substandard
18 AFFH goal:
Conduct fair
housing training
for landlords and
tenants
2023 2027 Equal
opportunity
housing
AFFH factor:
Persons with
disabilities and
persons of color
are most likely
to file fair
housing
complaints with
HUD
Provide annual funding to
Project Sentinel to provide
training every two years,
targeting 200 landlords
375 of 466
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 19 AFFH goal:
Create fair
housing
webpage
2024 2031 Equal
opportunity
housing
AFFH factor:
Lack of
understanding
of reasonable
accommodation;
lack of
affordable
accessible units
Create City website about
housing discrimination,
laws, and protections
20 AFFH goal:
Ensure
multifamily
properties
explain
reasonable
accommodations
requests
2024 2026 Equal
opportunity
housing
AFFH factor:
Lack of
accessible
affordable units
Create ongoing condition
of approval for below
market rate and
affordable developments;
explore enforcement
options
21 AFFH goal:
Prevent
displacement
2023 2031 Affordable
housing
AFFH factor:
Lack of access to
opportunity;
concentration of
low opportunity
census tracts;
lack of
investment in
older housing
stock
Study options that support
housing stability and long-
term affordability;
implement findings
Table 8 – Goals Summary
376 of 466
Goal Descriptions
1 Goal Name Maintain and Preserve Existing Housing
Goal
Description
Provide funds to preserve, repair, and maintain existing housing stock, with an emphasis on repairs that clear health and safety issues, provide retrofits to homes to make them more sustainable and energy efficient, and to make properties more accessible for individuals with special needs.
2 Goal Name Community Funding
Goal
Description
Provide grants to non-profit organizations for provision of public services to low- and moderate-income families in San Mateo.
3 Goal Name Street and Sidewalk Improvements
Goal
Description
Repair deteriorated streets, as well as provide accessibility and public safety improvements to streets and sidewalks in the CDBG Priority Neighborhood.
4 Goal Name Public Facilities
Goal
Description
Provide funds for repairs and health/safety measures to be completed at buildings used by non-profit agencies for provision of public services.
5 Goal Name Affordable Housing
Goal
Description
Provide funding for new construction, acquisition and/or rehabilitation of affordable units through City financial assistance and the inclusionary Below Market Rate program. 6 Goal Name First Time Homebuyer
Goal
Description
Ensure continued affordability for low and moderate income homebuyers in the City's First Time Homebuyer program for the purchase of City assisted units.
Goal Name Microbusiness Assistance
377 of 466
7 Goal
Description
Provide grants to non-profit service providers who assist low- and moderate-income residents who own or are attempting to start a small business.
8 Goal Name AFFH Goal: Adjust city’s Below market Rate (inclusionary) program Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
9 Goal Name AFFH Goal: Regional downpayment assistance program Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
10 Goal Name AFFH Goal: Forgivable loans for ADUs
Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
11 Goal Name AFFH Goal: Affirmatively market city supported housing Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
12 Goal Name AFFH Goal: Incentivize developers with subsidies, fee waiver, density bonuses to increase accessibility requirements
Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
13 Goal Name AFFH Goal: Prioritize city funding proposals for city funded affordable housing residents that are hard to serve Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
14 Goal Name AFFH goal: Conduct an area plan of North Shoreview and North Central neighborhoods Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
378 of 466
15 Goal Name AFFH goal: Preference home repair projects in low opportunity census tracts Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
16 Goal Name AFFH goal: Monitor affordable housing that is at risk of conversion Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
17 Goal Name AFFH goal: Expand tenant protections
Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
18 Goal Name AFFH goal: Expand tenant protections
Goal
Description
AFFH goal: Conduct fair housing training for landlords and tenants 19 Goal Name AFFH goal: Create fair housing webpage
Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
20 Goal Name AFFH goal: Ensure multifamily properties explain reasonable accommodations requests Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
21 Goal Name AFFH goal: Prevent displacement
Goal
Description
See SP 45, Affirmatively Furthering Fair Housing goals
379 of 466
AP-35 Projects - 91.420, 91.220(d)
Introduction
Activities planned for 2023-24 are similar to those from recent years. The City will continue to use CDBG administration funds for provision of fair housing activities, the community funding cap for grants to non-profit public service agencies, and the remainder of CDBG funds for minor home repair programs, community development projects, and economic development. Economic development is an additional activity that was proposed under the Community Funding Program and will be funded through CDBG as a program to assist microenterprise businesses.
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The housing, social service, and community development needs of the community are overwhelming when compared to funding available from CDBG and other sources. Allocations of funding were made based on priority needs heard throughout the community engagement process. City staff, along with other jurisdictions and community partners, cooperate in order to streamline processes and avoid duplication of services in an effort to maximize the available resources.
380 of 466
AP-38 Project Summary
Project Summary Information
1 Project Name Community Funding Program
Target Area
Goals Supported Community Funding
Needs Addressed Public Services
Funding CDBG: $116,100
Description Provide $116,100 in funds to non-profit agencies to provide public services for the core service priorities including basic human needs, senior services, youth services, and providing affordable housing.
Target Date 6/30/2024
Estimate the number and
type of families that will
benefit from the proposed
activities
Project will only serve low- and moderate-income individuals and families, as well as those from presumed benefit groups such as abused children, victims of domestic violence, elderly, and homeless.
Based on reports from prior years, the project will serve approximately 5,054 San Mateo residents.
Location Description Project will serve the community members citywide.
381 of 466
Planned Activities Project provides funds to non-profit agency sub-recipients to carry out public service programs. Agencies interface with a variety of departments within the City including police, housing, and code enforcement on a regular basis to further their efforts in the community. The City anticipates funding seven sub- recipients evenly with available funding. In addition, the City is funding an economic development program outside of the public services cap. The awards for this year are as follows:
• CALL Primrose: drop-in food pantry program providing free grocery services. Goal is to serve 1,600 individuals.
• CORA: providing survivors of domestic violence and their children with legal services. Goal is to serve 64 individuals.
• Friends for Youth: provide mentoring relationships and support services to underserved, vulnerable youth. Goal is to serve 192 individuals.
• Legal Aid Society of San Mateo County: legal services to households in danger of eviction and/or living in substandard conditions. Goal is to serve 250 clients. Life Moves: provide shelter and supportive services to assist homeless individuals to return to self- sufficiency at the First Step for Families facility which includes 117 beds. Goal is to serve 210 clients. • Ombudsman: advocate for the dignity and quality of life of people living in licensed long term care facilities. Goal is to serve 1,909 individuals.
• Rape Trauma Services: services for abused children from infancy through 17 years of age. Goal is to serve 80 individuals.
• Samaritan House: provides a broad spectrum of assistance, including case management, emergency assistance - food, clothing, shelter, healthcare - as well as financial assistance and empowerment services. Goal is to serve 228 individuals. • St James: provides breakfast items for children who come to school hungry as well as uniform items for families that cannot afford to purchase the school uniform. Goal is to serve 521 individuals.
2 Project Name Home Energy and Repair Program
Target Area
Goals Supported Maintain and Preserve Existing Housing
382 of 466
Needs Addressed Affordable Housing
Funding CDBG: $105,000
City sources: $500,000
Description Provides funding to non-profit agencies to provide minor repairs, accessibility modifications, and energy efficiency measures to income eligible homeowners.
Target Date 6/30/2024
Estimate the number and
type of families that will
benefit from the proposed
activities
Project will assist 31 households with repairs and energy improvements.
Location Description Project will only apply to homes located in the City of San Mateo.
383 of 466
Planned Activities Project will provide grants to sub-recipients for programs to complete minor rehabilitation, energy improvements, and accessibility improvements to low- and moderate-income homeowners. Four grants will be provided to three agencies as follows:
• Rebuilding Together Peninsula: Safe at Home program provides minor home repairs including health and safety measures, emergency electrical and plumbing, etc. Goal is to serve 4 households.
• Center for Independence of Individuals with Disabilities: Housing Accessibility Modifications program provides accessibility measures to homes including grab bars, wheelchair ramps, etc.
Goal is to serve 14 households.
• El Concilio of San Mateo County: Peninsula Minor Home Repair program provides energy efficiency measures including repair of leaking windows/doors, water conservation measures, etc. Goal is to serve 7 households.
• Rebuilding Together Peninsula: National Rebuilding Day provides larger scale rehabilitation of homes in conjunction with volunteers and many other funding sources. Goal is to serve 6 households.
Rebuilding Together: Housing Rehabilitation Loan Program uses funds from the State of California's CalHome program. RTP will provide construction administration for loans up to $60,000 to low-income households.
3 Project Name CDBG Admin
Target Area
384 of 466
Goals Supported Maintain and Preserve Existing Housing
Community Funding
Street and Sidewalk Improvements
Public Facilities
Microbusiness Assistance
AFFH Goal: Adjust city’s Below market Rate (inclusionary) program AFFH Goal: Regional downpayment assistance program
AFFH Goal: Forgivable loans for ADUs
AFFH Goal: Affirmatively market city supported housing
AFFH Goal: Incentivize developers with subsidies, fee waiver, density bonuses to increase accessibility requirements
AFFH Goal: Prioritize city funding proposals for city funded affordable housing residents that are hard to serve
AFFH goal: Conduct an area plan of North Shoreview and North Central neighborhoods AFFH goal: Preference home repair projects in low opportunity census tracts AFFH goal: Monitor affordable housing that is at risk of conversion AFFH goal: Expand tenant protections
AFFH goal: Conduct fair housing training for landlords and tenants AFFH goal: Create fair housing webpage
AFFH goal: Ensure multifamily properties explain reasonable accommodations requests AFFH goal: Prevent displacement
385 of 466
Needs Addressed Affordable Housing
Public Services
Community Development
Public Facilities Improvements
Economic Development
AFFH Factor: Lack of affordable housing in high opportunity areas; lack of affordable and accessible units AFFH Factor: Historic discrimination and continued mortgage denials AFFH Factor: Low-income rental options concentrated in low opportunity census tracts AFFH Factor: Disparities in access to opportunity
AFFH Factor: Fair housing issues
Funding CDBG: $105,000
Description Provide funds for staff and overhead to administer the CDBG grant. The City will also provide a $25,000 grant to an agency for provision of Fair Housing services to come from admin.
Target Date 6/30/2024
Estimate the number and
type of families that will
benefit from the proposed
activities
The fair housing grant will serve approximately 215 households.
Location Description Project will take place in City of San Mateo.
Planned Activities Administrative costs for management of the CDBG program. In addition, the City will provide funds for the provision of fair housing activities.
4 Project Name Street and Sidewalk Reconstruction
Target Area CDBG Priority Neighborhood
Goals Supported Street and Sidewalk Improvements
Needs Addressed Community Development
Funding CDBG: $457,495
386 of 466
Description Funding to reconstruct failing streets and sidewalks as well as other pedestrian safety improvements.
Target Date 6/30/2024
Estimate the number and
type of families that will
benefit from the proposed
activities
Project will be completed in the CDBG Priority Neighborhood, which has approximately 20,000 residents Location Description Project will be completed in the CDBG Priority Neighborhood.
Planned Activities Funds will be used for street safety improvements focusing on sidewalk improvements within the CDBG Priority Neighborhood.
5 Project Name Affordable Housing
Target Area
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding City sources: $6,850,000
Description Construction of 225 affordable housing units and public parking garage on two sites in downtown San Mateo. Housing funds will not be used for public parking.
Target Date 12/23/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
225 families
Location Description 480 E. 4th Avenue, San Mateo, CA 94401 and 400 E. 5th Avenue, San Mateo, CA 94401 Planned Activities Construction of new housing
387 of 466
6 Project Name Microbusiness Assistance
Target Area
Goals Supported Microbusiness Assistance
Needs Addressed Economic Development
Funding CDBG: $25,000
Description Economic development grant of $25,000 to Renaissance Entrepreneurship Center for microbusiness assistance activity. The funds for this activity will not be counted under public service cap as they are a microbusiness assistance program for economic development.
Target Date 6/30/2024
Estimate the number and
type of families that will
benefit from the proposed
activities
The economic development program will serve 30 businesses.
Location Description
Planned Activities Renaissance Entrepreneurship Center: provides customized training for English and Spanish speaking business owners to start and grow small businesses. Goal is to serve 30 businesses. The funds for this activity will not be counted under public service cap as they are a microbusiness assistance program for economic development.
388 of 466
AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City of San Mateo provides a number of programs that assist low-income individuals and households based and therefore may be located anywhere within the city limits of San Mateo. In addition, the City has identified a CDBG Priority Neighborhood by utilizing the low-income definitions provided by HUD. This area includes any census tract or block group with at least 50% of the persons considered low-income as reported in the Census and includes North Central, North Shoreview and South Norfolk neighborhoods.
Geographic Distribution
Target Area Percentage of Funds
CDBG Priority Neighborhood 55%
Table 9 - Geographic Distribution
Rationale for the priorities for allocating investments geographically The CDBG Priority Neighborhood has a number of contributing factors to its designation, especially as compared to other neighborhoods in San Mateo:
• Lowest median income and high percentage of families below the poverty level; • Deteriorating conditions, including high degree of dumping and graffiti; • High percentage of overcrowding, including streets/traffic and housing; and • Older, deteriorating housing stock.
Discussion
389 of 466
AP-85 Other Actions - 91.420, 91.220(k)
Introduction
Actions planned to address obstacles to meeting underserved needs With the continued rising housing costs and lingering effects of the COVID-19 pandemic, the City continues to strategically use its limited resources to address critical needs identified through the community engagement process. The City will continue to focus on opportunities to strengthen and/or support the businesses of San Mateo that provide jobs, income and security to its residents.
Additionally, the City continues to look for new ways to streamline procedures and collaborate with other community groups to meet the needs of underserved communities. Through the CDBG Public Services grants, the City will continue to partner with its nonprofit business and service providers to provide direct support and basic needs services (food, shelter, clothing, etc.) for residents most in need.
As previously stated, the primary obstacle in addressing most community needs is available funding. The Commission has tried to allocate its limited funds in a manner that provides unduplicated services and tries to stretch the funding to be cost effective.
Actions planned to foster and maintain affordable housing The City continues to work collaboratively with a variety of non profit organizations and jurisdictions to preserve and develop affordable housing. The City of San Mateo continues to work with the 21 Elements, which was formed to collaborate and share best practices on housing policies and programs for the adoption of the Housing Elements in the respective General Plans. The City also recently updated its Housing Element, which articulates five goals related to fostering and maintaining affordable housing.
These goals include:
• Production of new housing at all income levels, with a focus on affordable housing; • Preservation of existing housing that is affordable to lower- and middle-income residents; • Protection of current residents to prevent displacement; • Promotion of community engagement and public outreach; and • Affirmatively Furthering Fair Housing.
The City also has local funding sources that can support the preservation and development of affordable housing, in addition to HUD resources. The City has continued to pledge "Boomerang" funds for housing from its general fund, which are a proportion of property taxes previously set aside for housing in former Redevelopment Areas. The City continues to collect loan repayments from loans made by the former Redevelopment Agency that are re-used for affordable housing. The City uses all of these local funds to assist with acquisition, rehab or new construction of affordable housing.
The City continues implement its inclusionary Below Market Rate Program that requires developers of new market rate housing to set aside 15% of the units to be affordable. These units account for a quarter of all the affordable housing units in the City. There continues to be developer interest in
390 of 466
utilizing the State Density Bonus program that expands on the City's program and can potentially provide either more or deeper affordability in private developments. Additionally, the City’s ADU program has developed xx units over the past five years and continues to market and promote the inclusion of small units into single family properties throughout the community.
Actions planned to reduce lead-based paint hazards
The City continues to use its adopted procedures and guidelines to evaluate and reduce lead-based paint hazards as required for each eligible project performed using CDBG and HOME funding. This will apply to assisted acquisition, rehabilitation, the Minor Home Repair and Paint programs, and/or rehabilitation projects.
Actions planned to reduce the number of poverty-level families Through its Community Funding Program, the City will continue to utilize its CDBG public services cap funds to provide grants to local non-profit organizations to address critical community needs.
Additionally, the City will continue to strategically use its resources to preserve and create affordable housing opportunities, improve quality of life and living environments throughout the city, retain and create employment opportunities, and provide social services to households to help them reach self- sufficiency.
Actions planned to develop institutional structure
The primary gaps in institutional structure included reduction in staffing due to rising housing costs and budget reductions, which continues to impact the City, other jurisdictions, and non-profit agencies. As such, the City and its partners have continued to carefully coordinate services and the administration of programs. As described in the last Consolidated Plan, the Countywide CDBG Cohort group is an example of how staff from several cities coordinate public service agreements and monitoring in order to streamline the process. The group continues to share best practices and find program areas that can be streamlined.
Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to collaborate with public and private housing developers as it manages its ongoing BMR program and manages new subsidized housing projects. In City sponsored affordable housing projects, it is expected that services are provided to the occupants such as transportation subsidy and information, after school programs, social activities, information and referral to other services including health, credit and food and clothing. The community is fortunate that these agencies
391 of 466
are very well connected already, and the City assists when it can to strengthen the networks.
Discussion
392 of 466
Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100%
393 of 466
Discussion
The City utilizes 100% of its CDBG funds for eligible activities that assist low and moderate households through direct services as well as improvements to the CDBG Priority Neighborhoods.
The CDBG grant funds plus annual program income from loan repayments is consistently allocated and spent in a timely manner to maximize assistance to the community.
394 of 466
2023
-
2027
Consolidated Plan and
2023
-
24 Annual Action
Plan
Eloiza Murillo-Garcia, Housing Manager
Community Development Department
Frankie Lewington, Associate
Root Policy Research
395 of 466
What is a “Consolidated Plan?”
• A Consolidated Plan is a planning document required by HUD every 5 years as a condition of receiving housing and community development funding.
• It uses a combination of data and community outreach to determine the top housing needs, community development
concerns, and gaps in supportive services for low- and moderate- income populations.
• The Consolidated Plan guides how funds will be spent over the next 5 years. Action Plans are annual updates that specify how funds will be spent each year of the Con Plan cycle.
396 of 466
Community Engagement Overview
• 4 county-wide community meetings, including a public hearing to identify needs with HCDC
• One city-specific meeting to identify needs held during the CRC meeting on 12/1/22
• Input received from 40+ stakeholder interviews
• ~500 survey respondents countywide (80 from San Mateo residents)
397 of 466
Greatest Unmet Housing Needs
• Affordable rental housing for low-income renters
• More availability of housing choice vouchers
• Affordable homeownership opportunities for low- and moderate-income residents
• Emergency shelters and permanent housing options for people experiencing homelessness or housing instability
398 of 466
Greatest Unmet Community Development Needs
• Affordable childcare
• Mental health services
• Supportive services for vulnerable populations
• Sidewalks, streetlights, and other neighborhood improvements • Job training programs and better access to reliable public
399 of 466
Greatest Unmet Economic Development Needs
• Revitalization of neighborhood businesses or commercial areas • Job training programs/job training centers
• More opportunities for start-up businesses, businesses looking to expand, or businesses looking to relocate
400 of 466
2023
-
2027 Consolidated Plan
Goals
401 of 466
2023
-
27 Consolidated Plan Goals
Goal 1: Maintain and Preserve Existing Housing
Goal 2: Community Funding (Public Services)
Goal 3: Street and sidewalk improvements
Goal 4: Public Facilities
Goal 5: Affordable Housing
Goal 6: First Time Homebuyer
Goal 7: Microbusiness Assistance
402 of 466
FY2023
-
24 Annual Action Plan
–
Project Funding Summary
FY23-24 Annual Action Plan Funding
Priorities
FY23-24 CDBG
funding breakdown
Project Name
Community Funding Program $116,000 —
Home Energy and Repair Program $105,000 $500,000
Street and Sidewalk Reconstruction $457,495 —
Affordable Housing — $6,850,000
Microbusiness Assistance $25,000 —
CDBG Admin $105,000 —
Total $808,495 $7,350,000
Other Sources
of FundingCDBG Funding O
O
t
h
403 of 466
Recommended Action
• Approve and adopt the 2023-2027 Consolidated Plan and 2023-24 Annual Action Plan
• Authorize the submittal of both plans to the Department of Housing and Urban Development (HUD)
404 of 466
Thank You
Eloiza Murillo-Garcia, Housing Manager
Community Development Department
Frankie Lewington, Associate
Root Policy Research
405 of 466
Housing Needs Snapshot
• Approximately 5,230 renter households experience severe cost burden – over a quarter of total renter households (27%) in San Mateo • Median rent prices have risen from $1,472 to $2,658 between 2010 and 2020 (an 81% increase)
• 6.6% of renter households experience overcrowding; 6.3% experience severe overcrowding
406 of 466
Housing Market Snapshot
• San Mateo’s housing stock grew by just 3.6% between 2010 and 2020. • Between 2015-2019, 84% of housing permits issued in San Mateo were for above moderate income households.
• Median home value has increased from $784,800 to $1,225,900 from 2010 to 2021 (56% increase).
407 of 466
CDBG Priority Area
408 of 466
CITY OF SAN MATEO
4 1
2 5
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: PUBLIC HEARING Account Number: 10-2021 File ID: 23-7416 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Finance Department
MEETING DATE: May 01, 2023
SUBJECT:
Fiscal Year 2023-24 Comprehensive Fee Schedule – Approval RECOMMENDATION:
Adopt a Resolution to approve the revisions to the proposed fiscal year 2023-24 Comprehensive Fee Schedule.
BACKGROUND:
Section 3.64.010 of the San Mateo Municipal Code requires the City Manager to submit the City’s fee schedule to the City Council for approval prior to submittal of the annual budget. It is the City's policy and practice to increase fees annually by Consumer Price Index, or CPI, for the San Francisco Bay Area. The proposed increases reflect the City's increase in materials and maintenance costs incurred in providing services. The City uses the CPI from the previous October, which is the most recent data available at the beginning of the review process (CPI for 2023-24 is 6% from November 2021 to October 2022). Certain fees are adjusted using other formulas including the San Francisco, CA Construction Cost Index (CCI) which was 7.1% this year. Other adjustments to fees are made periodically as deemed necessary to reflect actual staff costs, market alignments, or to comply with policy. The proposed fee adjustments are based on the annual CPI increase, a periodic adjustment, or are the result of detailed analyses of the cost for providing specific programs/activities.
Beginning on July 1, 2023, the City’s credit card merchant service provider for parking operations will begin charging a credit card transaction fee of approximately $0.13 per transaction when a credit card is used for on-street and off-street parking. Shifting the cost of credit card transaction fees is consistent with the City’s business practice with all other operations, which began in July 2020. Credit card transactions from parking operations are the highest volume transactions of all credit card payments in the City. The credit card transaction fee is paid directly to the merchant service provider and is not collected by the City.
Recreation fees and park in-lieu fees were reviewed by the Parks and Recreation Commission at its March 1, 2023 meeting.
Library fees were reviewed by the Library Board at its April 24, 2023 meeting. All fees will become effective July 1, 2023, except where otherwise noted. Sewer service charges are set separately by ordinance and are not part of this fee revision process. Tables summarizing the new fees and various fee changes including those in excess of CPI are provided in Attachment 3.
BUDGET IMPACT:
The changes to fees, including new fees, for fiscal year 2023-24 are estimated to increase revenues by $200,000. These revenues will be reflected in the 2023-24 budget.
ENVIRONMENTAL DETERMINATION:
This Comprehensive Fee Schedule update for fiscal year 2022-23 is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially
409 of 466
CITY OF SAN MATEO
4 1
2 5
significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
NOTICE PROVIDED
All meeting noticing requirements were met. In accordance with Government Code sections 66018 and 6062a, notice of the fee increases was published twice, beginning 10 days in advance of the public hearing. Prior to the meeting, City staff made the data available for the public, indicating the amount of cost, or estimated cost, required to provide the service for which the fee or service charge is levied, and the receiving fund of the fee revenue.
ATTACHMENTS
Att 1 - Proposed Resolution
Att 2 - Proposed Comprehensive Fee Schedule FY 2023-24
Att 3 - Table Summarizing Changes
STAFF CONTACT
Karley Toffey, Senior Management Analyst
[email protected]
(650) 522-7106
Rich Lee, Director, Finance
[email protected]
(650) 522-7102
410 of 466
CITY OF SAN MATEO
RESOLUTION NO. ___ (2023)
ESTABLISHING A COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2023-2024
WHEREAS, the City reviews its Comprehensive Fee Schedule on an annual basis; and
WHEREAS, it is the City’s policy and practice to establish service fees sufficient to recover its costs, including inflation, based on increases to the Consumer Price Index, and to eliminate or reduce fees that are obsolete, no longer applicable to services provided, or succeeded by state or county agencies; and
WHEREAS, the increase to the Consumer Price Index from November 2021 to October 2022 is 6.00% and will be reflected in the fiscal year 2023-2024 budget; and
WHEREAS, fee increases in excess of the 6.00% CPI factor are appropriate, when based on increases in the City’s actual costs or market analyses, as follows:
• Transportation Improvement Fees
• Central Parking Improvement District per Space In-Lieu Fee • Heritage Tree Appeal Fee
• Below Market Rate Housing
• Police Outside Detail Rates
WHEREAS, in accordance with Government Code section 66016, the Council held a public hearing to consider these fee increases on May 1, 2023; and
WHEREAS, in accordance with Government Code section 66019, at least ten days prior to the public hearing, the City made data available to the public supporting the need for fee increases.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA HEREBY FINDS AND RESOLVES that:
1. The approval of a Comprehensive Fee Schedule is not a project subject to CEQA because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
2. The fees included in the Comprehensive Fee Schedule are approved.
3. All fees shall become effective July 1, 2023, except where otherwise noted.
411 of 466
CITY OF SAN MATEO
PROPOSED COMPREHENSIVE FEE SCHEDULE
July 1, 2023 - June 30, 2024
Table of Contents
Parks & Recreation…………………………………………………………….........…8.1
Police……………………………………………………………………….…….....…9.1
Library……………………………………………………………………………........7.1
City Clerk's………………………………………………………………………….....1.1
Community Development
Building…………………...…………..……..…...………………..…....2.1
Code Enforcement………………………………………...………….....3.1
Planning………………...…………..………..…...……………...….…..4.1
Finance…………………………………………...………………………...……....….5.1
Information Technology………………………………………………………….....…6.1
Effective July 1, 2020, customers using credit/debit cards to pay for services will be charged a service fee payable to the City's merchant service provider at the rate of 2.6%+ in addition to the cost of services. The credit card service fee will be reflected as a separate transaction on your credit card statement. As an alternative, checks and money orders are acceptable by mail or cash, check, e-check and money orders in person at City facilities.
Beginning 7/1/2023, the credit card Merchant Service Provider will begin charging a credit card transaction fee. This fee applies to all transactions completed with a credit card.
Public Works…………………………………………………………………............10.1
Penalties & Interest……………………………………………………………...…....11.1 Impact, In-lieu, and Linkage Fees…………………………………………....…...…..12.1
412 of 466
UNIT FEE
I. ELECTION DOCUMENT COPIES Per Page $0.10
II. PHOTOCOPIES Per Page $0.15
III. OUTSIDE SERVICES
Reproductions not performed by City (maps, photos, etc.). Per Reproduction Actual Costs IV. CERTIFICATIONS Each $1.50
V. APPEALS to the City Council of a decision by the Planning Commission, Community Relations Commission, or Public
Works Commission.
Each Appeal $550.00
VI. INITIATIVE FILING FEE Each $200.00
CITY CLERK
DESCRIPTION OF SERVICES