CITY OF SAN MATEO
City Council Regular Meeting
May 15, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
May 15, 2023
To join via telephone: (408) 638-0968
Webinar ID: 836 7938 2690 Passcode: 988223
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Jewish American Heritage Month – Proclamation
2. Asian Pacific Islander Heritage Month – Proclamation
3. Mental Health Month – Proclamation
4. National Public Works Week – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
5. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of May 1, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
6. Senior Catered Lunch Services Program – Agreement
Approve an agreement with Corporate Cuisine, Inc. DBA Creekside Grill for senior catered lunch services for a three-year initial term, with an option to extend for two additional years, not to exceed $150,000 per fiscal year,
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for a total contract amount of up to $750,000 over five years.
CEQA: This is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
7. Columbia Drive and Crystal Springs Storm Drain Improvements – Agreement Approve an agreement with Freyer & Laureta, Inc. for professional design services in the amount of $108,400; establish a contingency reserve of $11,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA:This amendment is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
8. Wastewater Treatment Plant Immediate Action Projects, Package III – Appropriation and Construction Agreement Adopt a Resolution appropriating $8,574,000 from Fund 72 Reserves to the Wastewater Treatment Plant (WWTP) Immediate Action Projects, Package III (IAP III) project; award an agreement to Mountain Cascade, Inc. for construction of the IAP III Project in an amount not to exceed $11,344,696; establish a contingency fund in an amount not to exceed $2,270,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). Council on June 6, 2016, certified the PEIR. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for the implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the Project evaluated in the PEIR and Addendum.
9. Renewable Diesel Fuel Procurement and Delivery Services – Amendment Approve Amendment No. 4 to exercise a third, one-year extension to the agreement with Bosco Oil, Inc. dba Valley Oil Company for procurement and delivery of red and clear renewable diesel, and increase the amount of the extension from $150,000 to $300,000 for a new agreement total of $1,125,000; establish a contingency reserve in the amount of $75,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: This amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
10. Gasoline Fuel Procurement and Delivery Services – Amendment Approve Amendment No. 4 to exercise a third, one-year extension to the agreement with Pinnacle Petroleum, Inc. for gasoline fuel procurement and delivery, and increase the amount of the extension from $250,000 to $500,000 for a new total agreement of $1,875,000; establish a contingency reserve in the amount of $100,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: This amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
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11. Downtown Cleaning Service – Agreement
Approve an agreement for commercial district cleaning services with Frank & Grossman Landscape Contractors, Inc. for a term of two years, in an amount not to exceed $500,000 per year, with up to two, 1-year extensions at $500,000 per year, for a total not-to-exceed agreement amount of $2,000,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and execute any amendments within the agreement amount.
CEQA: This agreement is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
12. Merit Employees’ Salary Schedules – Approval
Adopt a Resolution to authorize and approve the City of San Mateo Merit Employees’ current pay rates and ranges (salary schedule).
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
13. San Mateo County Economic Development Association Event – Consideration of City Sponsorship Consider a $1,250 City contribution to the 70th Anniversary Celebration of the San Mateo County Economic Development Association.
CEQA: This administrative action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
14. Pedestrian Mall – Boundary Determination
Provide direction to staff on whether to bring forward a revision to the boundaries of the pedestrian malls to reopen to traffic the block of B Street between First and Second Avenues and whether to allow for parklet platforms within the pedestrian mall.
CEQA: This discussion of potential revisions to the pedestrian mall boundaries is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
15. Update and Direction - Flood Relief Fund
Receive an update on the Winter Storm Damage Relief Fund and provide direction to staff on how to disposition limited remaining funds.
CEQA: This administrative action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section
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15378(b)(5).)
NEW BUSINESS
16. Climate Action Plan – Annual Progress Report
Receive a progress report on the implementation of the Climate Action Plan.
CEQA: This informational report is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
17. Diversity, Equity, and Inclusion Strategic Framework – Adoption Approve the Citywide Diversity, Equity, and Inclusion (DEI) Strategic Framework, as developed by staff, to establish a DEI lens for City operations.
CEQA: The adoption of the DEI Strategic Framework is not a project subject to CEQA, because it is a government administrative activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
18. 100 N Humboldt St. – Property Owner Appeal of Permanent Relocation Deny the appeal and uphold the notice to reimburse the City of San Mateo for the permanent relocation benefits to the tenants who reside at 100 N. Humboldt St. due to unlawful substandard living conditions pursuant to San Mateo Municipal Code Chapter 7.50 “Property Owner Obligations with Respect to Tenants Displaced from Unsafe or Substandard Units.”
CEQA: This appeal is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
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3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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