City Council Regular Meeting Minutes – 5/15/2023 Page 1 6 1
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
May 15, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
Absent: Mayor Lee
CEREMONIAL
1. Jewish American Heritage Month – Proclamation - Rebecca Goodman, Director of Jewish Community Engagement – Jewish Community Relations Council (JCRC) Bay Area, received the proclamation
2. Asian Pacific Islander Heritage Month – Proclamation - Will be shared with our Asian Pacific Islander Partners
3. Mental Health Month – Proclamation - Will be shared with San Mateo County Health Behavioral Health and Recovery Services
4. National Public Works Week – Proclamation - Azalea Mitch, Director of Public Works, received the proclamation
CONSENT CALENDAR
The following items, 5 through 13, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 4-0.
Moved: Hedges, Seconded: Newsom
Ayes: Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
5. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of May 1, 2023.
6. Senior Catered Lunch Services Program – Agreement
Approve an agreement with Corporate Cuisine, Inc. DBA Creekside Grill for senior catered lunch services for a three-year initial term, with an option to extend for two additional years, not to exceed $150,000 per fiscal year, for a total contract amount of up to $750,000 over five years.
7. Columbia Drive and Crystal Springs Storm Drain Improvements – Agreement Approve an agreement with Freyer & Laureta, Inc. for professional design services in the amount of $108,400; establish a contingency reserve of $11,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
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8. Wastewater Treatment Plant Immediate Action Projects, Package III – Appropriation and Construction Agreement
Adopt a Resolution appropriating $8,574,000 from Fund 72 Reserves to the Wastewater Treatment Plant (WWTP) Immediate Action Projects, Package III (IAP III) project; award an agreement to Mountain Cascade, Inc. for construction of the IAP III Project in an amount not to exceed $11,344,696; establish a contingency fund in an amount not to exceed $2,270,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 47 (2023)
9. Renewable Diesel Fuel Procurement and Delivery Services – Amendment Approve Amendment No. 4 to exercise a third, one-year extension to the agreement with Bosco Oil, Inc. dba Valley Oil Company for procurement and delivery of red and clear renewable diesel, and increase the amount of the extension from $150,000 to $300,000 for a new agreement total of $1,125,000; establish a contingency reserve in the amount of $75,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
10. Gasoline Fuel Procurement and Delivery Services – Amendment Approve Amendment No. 4 to exercise a third, one-year extension to the agreement with Pinnacle Petroleum, Inc. for gasoline fuel procurement and delivery, and increase the amount of the extension from $250,000 to $500,000 for a new total agreement of $1,875,000; establish a contingency reserve in the amount of $100,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
11. Downtown Cleaning Service – Agreement
Approve an agreement for commercial district cleaning services with Frank & Grossman Landscape Contractors, Inc. for a term of two years, in an amount not to exceed $500,000 per year, with up to two, 1-year extensions at $500,000 per year, for a total not-to-exceed agreement amount of $2,000,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and execute any amendments within the agreement amount.
12. Merit Employees’ Salary Schedules – Approval
Adopt a Resolution to authorize and approve the City of San Mateo Merit Employees’ current pay rates and ranges (salary schedule).
Enactment: Resolution No. 48 (2023)
13. San Mateo County Economic Development Association Event – Consideration of City Sponsorship Consider a $1,250 City contribution to the 70th Anniversary Celebration of the San Mateo County Economic Development Association.
PUBLIC COMMENT
There were no speakers.
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OLD BUSINESS
14. Pedestrian Mall – Boundary Determination
Kathy Kleinbaum, Assistant City Manager, provided a presentation on whether to bring forward a revision to the boundaries of the pedestrian mall in order to reopen for traffic the block of B Street between First and Second Avenues and whether to allow for parklet platforms within the pedestrian mall. Council asked questions of staff.
Public Comment – Kevin Simpson stated concern that other temporary measures could be used to make the mall function better, noting it takes time, persistence and imagination. Jonathan New stated not to make policy decisions on restaurants that may not be here that long, make the decisions based on residents who live here.
David Hunt stated keep the streets closed to cars. Hamdi Uger, Porterhouse, expressed there is no attractive atmosphere, and a vision is needed to make upscale street for pedestrian use. Seema Patel commented on the businesses on 1st and 2nd avenues and stated lack of infrastructure is the problem equaling lack of vibrancy.
Tanner Walters advocated to keep the pedestrian mall on both streets and keep the conversation going because businesses seem split. Tyson Mao, Wursthall Restaurant, spoke of the difficulty by no longer having outdoor dining. City and local businesses should collaborate and he supports the pedestrian mall idea. Rick Ballard advises to keep B Street closed and to plan for the future, not the past. Sarah Fields stated a desire to keep the section of B Street closed for pedestrians. Sean Lacson stated he wants to keep streets closed to cars. Michael stated B Street is not a pedestrian mall; it is a blocked off street and nothing more it needs to go upscale. Pam Rittelmeyer voiced that it was safer without cars on the street and it is nice and vibrant. Kailun Wu remarked keeping B Street closed offers for a better quality of life. Jordan Grimes said the streets are for human beings and noted people’s habits have changed since the pandemic with less people in offices so need to shift to new models to attract to area.
Erica Wood emphasized the need to do everything possible to have vibrant community spaces; working on this now is timely, and downtown revitalization is a priority; create experiences that draw people downtown.
Following additional questions to staff, Council provided comments and reached consensus to continue to keep both blocks closed; proceed to the next stage of improvements for those blocks; and to allow for parklets on both of the blocks.
Council recessed from 8:57 p.m. to 9:10 p.m.
15 Update and Direction - Flood Relief Fund
Drew Corbett, City Manager, provided an update on the Winter Storm Damage Relief effort and noted the remaining funds in the designated fund. Council asked questions of staff. There was no public comment. Council approved, by consensus, staff’s recommendation to return the remainder of funds to the General Fund.
NEW BUSINESS
16. Climate Action Plan – Annual Progress Report
Andrea Chow, Sustainability Analyst, provided a progress report on the implementation of the Climate Action Plan.
Council asked questions of staff.
Public Comment – Robert Whitehair, SMCAT, expressed congratulations for the workshop held last Tuesday and encouraged the City to take more bold action. David Hunt highly recommends efficient e-bikes; and supports infrastructure improvements to make this more doable. Mike Swire, SMCAT Citizen’s Advisory Committee, would like to see specificity addressing the need to handle transportation and reduce traffic. Michael Weinhauer stated the need to reduce greenhouse gas emissions, but that more electric infrastructure is needed.
Council acknowledged the City’s great work that has already been done and noted that there is still more to do.
Council asked questions regarding a pending court ruling involving the City of Berkeley lawsuit pertaining to the banning of new natural gas infrastructure in new developments and requested an update when that is known.
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17. Div
ersity, Equity, and Inclusion Strategic Framework – Adoption Denise
Garcia, Management Analyst, provided a presentation on the many steps taken to build a framework to reach the strategic vision for this effort. Consultant Myra Jolivet was available to answer any questions. Council asked questions of staff. Public Comment: There were no speakers.
Counci
l discussion ensued with support for the proposed framework.
Motion
to Approve the Citywide Diversity, Equity, and Inclusion (DEI) Strategic Framework, as developed by staff, to establish a DEI lens for City operations. Motion passed 4-0.
Moved: Lorai
ne, Seconded: Newsom
Ayes:
Diaz Nash, Hedges, Loraine, and Newsom
Noes
: None
Counci
l recessed from 10:09 p.m. to 10:15 p.m.
PUBLIC HEARING
18. 100 N Hu
mboldt St. – Property Owner Appeal of Permanent Relocation Chr
istina Horrisberger, Director of Community Development Department, provided a presentation with Kristin Aiu, Code Enforcement Officer, and Linh Nguyen, Assistant City Attorney, assisted with questions. Staff reviewed the history of issues with the property, outlined the process and steps taken as per the municipal code. Council asked questions of staff.
The Deputy Mayor opened the Public Hearing and invited the Appellant’s Presentation. Attorney Gina Papan spoke on behalf of Owner Trina Pierce. The tenants did not present.
Public Comment – Trina Pierce asked why did HUD approve the house two years in a row if it was in such poor condition. Kiera Aldridge read a letter, commented on placing of tenants’ refrigerators. Marta Zavaler, Tenant, refuted the landlord’s statements, the tenants did not cause the issues and noted this was not malicious process to get money. Mellie stated she had issues with the tenants living there and supports Trina. Rick Sakuda stated code enforcement came to a conclusion without gathering all the facts and supports Trina. Angelina Soldatos, California Apartment Association, encouraged a process with extreme caution and scrutiny, and the need for a clear procedure. Jordan Grimes, One San Mateo, stated this is the condition this ordinance was meant to address.
Diane Papan stated the eviction was prior to the relocation assessment and opined that the City should not do relocation costs prior to communicating with the owner and stated this is not the code the prior council adopted.
Landlord rebuttal – Ms. Papan stated there was no communication with the owner but remediation after the fact and noted the mitigation was working. There is no law that requires an owner to inspect, the tenants did not notify the owner and the process was not clearly established.
The Deputy Mayor closed the Public Hearing. Council provided comments and discussion continued with additional questions of staff on process, due process and if the landlord should have been notified prior to the issuing of the relocation payment. Council provided comments on the process that was used. The City Manager stated staff followed the correct process as outlined in the City’s Municipal Code.
Motion to grant the property owner’s appeal contesting the notice to reimburse the City of San Mateo for the permanent relocation benefits to the tenants who reside at 100 N. Humboldt St. pursuant to San Mateo Municipal Code Chapter 7.50 “Property Owner Obligations with Respect to Tenants Displaced from Unsafe or Substandard Units” and direct staff to bring back a written statement of decision at the following meeting. Motion passed 3-1.
Moved: Hedges, Seconded: Diaz Nash
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Ay
es: Diaz Nash, Hedges, and Newsom
Noe
s: Loraine
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles.
ADJOURNMENT –The meeting adjourned at 12:34 a.m.
APPROVED BY: SUBMITTED BY:
Lisa Diaz Nash, Deputy Mayor Patrice Olds, City Clerk DocuSign Envelope ID: 96F655D4-374E-40A9-A835-D8FBCA7152F4