City Council Regular Meeting Minutes – 7/17/2023 Page 1 6 1
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
July 17, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
CEREMONIAL
1. Parks and Recreation Month – Proclamation - Joanne Magrini, Parks and Recreation Director and staff, received the proclamation
2. Neighborhood Watch Board of Directors – Recognition – Jeanine Luna, Community Relations Police Officer and Neighborhood Watch Program Coordinator, along with the Neighborhood Watch Board of Directors, received the recognition
3. National Disabilities Awareness Month – Proclamation - Ligia Andrade Zúñiga, San Mateo Union High School District, Board Trustee, received the proclamation
CONSENT CALENDAR
The following items, 4 through 21, were considered to be routine by the City Council. Item 22 was removed to be considered separately. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment.
Michael Grubb spoke to Item No. 8 regarding the allocated $500k for an art project when that money could go towards public safety instead. Motion passed 5-0.
Moved: Newsom, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
4. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of June 20, 2023.
5. Personnel Board and Park and Recreation Commission Subcommittees – Appointment Recommendations Appoint Elizabeth DeWinter to the Personnel Board for a full first term through June 10, 2027, and place Stacie Nevares on an eligibility list for one year should another vacancy on the Personnel Board occur. Appoint Sandra Kiapi to the Park and Recreation Commission for a full first term through June 10, 2027, and place Regina Trapp, Peter Wicher, and Tatyana Shapiro on an eligibility list, in this order, for one year should another vacancy on the Park and Recreation Commission occur.
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6. Juvenile Diversion Program Case Management Services – Amendments Adopt a Resolution to appropriate $68,585 to the Police Department's fiscal year 2023-2024 operating budget; approve Amendment No. 1 to the agreement with the YMCA for the Juvenile Diversion Program to incorporate bilingual case management services in the amount of $68,585; approve Amendment No. 5 to the agreement with the County of San Mateo to extend the term through June 30, 2025, and increase the reimbursement amount by $353,300 for a new total amount not to exceed $1,071,431 for the Juvenile Diversion Program; and authorize the Chief of Police to execute the amendments in substantially the form presented.
Enactment: Resolution No. 72 (2023)
7. Public Safety Radio Communications Base Station Equipment – Agreement and Amendment Adopt a Resolution to approve the use of an alternative purchasing method and authorize an appropriation of $25,155 to the Police Department’s operating budget; approve an agreement with Telecommunications Engineering Associates (TEA) in the amount of $519,337 for the purchase of new public safety radio communications base station equipment; approve Amendment No. 2 to a separate agreement with TEA for telecommunications maintenance management services in the amount of $125,777 for a new agreement total amount not to exceed $490,137; and authorize the Chief of Police to execute the agreement and amendment in substantially the form presented.
Enactment: Resolution No. 73 (2023)
8. Racial Equity Art Project – Agreement
Approve an agreement with Rafael Blanco for the Racial Equity Art Project to be painted on the Pedestrian Mall in the amount not to exceed $200,000 and authorize the City Manager to execute the agreement in substantially the form presented.
9. Below Market Rental Rates, Sales Prices and Unit Community Priorities – 2023 Revisions Adopt a Resolution to establish 2023 maximum rental rates and sales prices for affordable housing as required by the City of San Mateo's Below Market Rate (BMR) housing program; and establish Community Priority for units containing three or more bedrooms, which may allow a developer to provide fewer BMR units in exchange for units with more bedrooms as long as all other BMR program provisions are followed.
Enactment: Resolution No. 74 (2023)
10. 3150 South Delaware Street, Bay Meadows Station 5 Public Improvements – Acceptance Adopt a Resolution to accept public improvements in accordance with the October 19, 2020 Subdivision Improvement Agreement between the City of San Mateo and Bay Meadows Station 5 Investors, LLC for 3150 South Delaware Street, Bay Meadows Station 5.
Enactment: Resolution No. 75 (2023)
11. Basin E Sanitary Sewer Improvements Project – Agreement Award an agreement to D’Arcy & Harty Construction, Inc. for the Basin E Sanitary Sewer Improvements Project in an amount not to exceed $6,486,711; establish a contingency reserve in the amount of $1,297,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
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12. Citywide Street Rehabilitation Package 4-B Project – Agreement Approve an agreement with G. Bortolotto & Company for the Citywide Street Rehabilitation Package 4-B Project in the amount of $2,984,056.50; establish a contingency reserve in the amount of $300,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the amount of the contingency amount.
13. Wastewater Treatment Plant Upgrade Engineering Services During Construction – Contingency Increase Approve an increase in the contingency reserve by $1,100,000 for the agreement with HDR Engineering, Inc. for engineering services during construction for the Wastewater Treatment Plant Upgrade and Expansion Project for a total agreement amount of $13,143,427, and new total contingency amount of $3,344,000; and authorize the Public Works Director to execute amendments and change orders within the contingency amount.
14. Wastewater Treatment Plant Upgrade Construction Services – Contingency Increase Approve a $9,000,000 increase to the City’s contingency budget for its contract with Sundt Construction, Inc. for construction of the Wastewater Treatment Plant Upgrade and Expansion Project, for a total available budget amount of $456,964,973; and authorize the Public Works Director to issue change orders within the contingency amount.
15. Wastewater Treatment Plant Supervisory Control and Data Acquisition Monitoring and Upgrade Project – Agreement
Adopt a Resolution to approve an alternative purchasing procedure and approve an agreement with Technology Management Professionals dba TMPros, LLC in the amount of $174,140 to monitor and maintain the Supervisory Control and Data Acquisition system at the Wastewater Treatment Plant, establish a contingency reserve of $21,000, and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders up to the contingency amount.
Enactment: Resolution No. 76 (2023)
16. Community Development Department and Police Department – Job Specification Updates Adopt a Resolution to approve the revisions to the job specifications for the classifications of Deputy Building Official and Dispatcher I-II.
Enactment: Resolution No. 77 (2023)
17. Senior Catered Lunch Services Rendered for Fiscal Year 2022-2023 and Fiscal Years 2023-2026 – New Agreement and Amendment
Adopt a Resolution to approve an alternative purchasing method for services already rendered and approve an agreement in an amount not to exceed $21,455.38 with Corporate Cuisine, Inc. (“Corporate Cuisine”) for senior lunch services delivered during fiscal year 2022-23; approve Amendment No. 1 to the agreement approved on May 15, 2023, with Corporate Cuisine for fiscal years 2023-26 to include tax; and authorize the Park and Recreation Director to execute both documents in substantially the form presented.
Enactment: Resolution No. 78 (2023)
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18. East Hillsdale Park Professional Consultant Services Agreement – Amendment Approve Amendment No. 1 to the agreement with Callander Associates Landscape Architecture to add compensation up to $232,624; establish a contingency reserve of $25,000 to the original agreement amount for additional services and optional Construction Management and related services, for a total not to exceed amount of $440,004; and authorize the Park and Recreation Director to execute the amendment in substantially the form presented.
19. Bay Meadows Community Facilities District – Special Tax Levy for Fiscal Year 2023-24 Adopt a Resolution to authorize levy of special taxes for fiscal year 2023-24 for the Community Facilities District No. 2008-1 (Bay Meadows).
Enactment: Resolution No. 79 (2023)
20. Enterprise Resource Planning System Replacement – Amendment Approve Amendment No. 2 to the agreement with Plante & Moran, PLLC for the purpose of a no-cost time extension through June 30, 2024; and authorize the City Manager to execute the Amendment No. 2 in substantially the form presented and issue future no-cost time extensions, if necessary.
21. Investment Advisory Services – Amendment
Approve Amendment No. 1 to the agreement with Chandler Asset Management for investment advisory services in an amount not to exceed $465,000 for Fiscal Years 2022-23 through 2024-25; extend the term of the agreement through June 30, 2025; and authorize the City Manager to execute Amendment No. 1 in substantially the form presented.
END OF CONSENT CALENDAR
REMOVED FROM CONSENT CALENDAR
22. Intent to Initiate Proposition 218 Process for Stormwater Fee; Balloting Procedures and Fee Report – Approval Mayor Lee pulled this item to outline its importance. City Attorney Rasiah provided an overview of the process.
Council members provided additional comments in support.
Public Comment: Alex Cwirko–Godychi spoke stating City assistance is too little / too slow and the City should redo the stormwater fee for all the neighborhoods in San Mateo.
Motion to adopt a Resolution to initiate a proceeding for the approval of a stormwater fee; adopt a Resolution to approve ballot procedures; and approve the Stormwater Fee Report. Motion passed 5-0.
Moved: Hedges, Seconded: Loraine
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution Nos. 80 and 81 (2023)
The Deputy City Clerk administered the oath of office to newly appointed Personnel Board Member Elizabeth DeWinter and to Park & Recreation Commissioner Sandra Kiapi.
PUBLIC COMMENT
Joe Gershanick, Russ Wilsher, Olivia McNally, Rich Kranz, Alex Cwirko-Godycki and Valerie Oblath offered an organized presentation from Flood Free San Mateo.
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Laurie Watanuki and Diane Whitaker spoke to historic district proposal in Baywood and noted that regulations that apply to historic district already apply in San Mateo.
Speaking to concern with flood control basin and strategic plan and the flood emergency funding status: Mike Dillon, Sandra Dillon, Sonia Nazzal, Ryan Moriguchi, Nancy Cussary, Anna Kuhre, Todd Vance, Laura Wood, Nikki Huth, Rob Rideau, Tate, Michael Ragan, Thomas Morgan, Danielle Cwirko-Godycui, Jeff LaMont, Monique Lagomasino, Mason Fong, Laura Feinstein, Jonathon Lee, and Mitch Speigle.
John Murphy spoke of traffic safety concerns. Jay Kuhre commented on historic district nomination concerns with process.
Azalea Mitch, Public Works Director, responded to questions raised.
Council recessed from 9:23 p.m. to 9:37 p.m.
PUBLIC HEARING
23. Outdoor Dining Standards and Permits – Amendments
Jennifer Chen, Economic Development Manager, and Denise Garcia, Management Analyst II, City Manager’s Office, presented the history of consideration of outdoor dining furnishings. Council asked questions of staff.
The Mayor opened the Public Hearing. Public Comment – Kevin Simpson spoke in support of B Street boosters and opined to remove the fees for a year, remove the barriers as much as possible for a year or two to help the businesses. Jonathan Stone, Prometheus Development, offered to facilitate with the development community to understand more all sides of the vision for downtown. Jordan Grimes spoke in support of B street and noted upfront fees are a big barrier. Mason Fong support design standards. The Mayor closed the Public Hearing.
Council asked further questions of staff. Further discussion ensued. Consensus was reached to approve staff’s direction with the amendment of a waiver of the application fee and the renewal fee for a period of one year.
Motion to Adopt a Resolution, as amended, to approve amendments to the standards for the various outdoor dining permit programs to allow for parklets to be constructed in the downtown pedestrian malls, amend the fee schedule to create a new fee for parklets in the pedestrian malls, and authorize the City Manager to make further minor administrative amendments to these program standards. Motion passed 5-0.
Moved: Newsom, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 82 (2023)
NEW BUSINESS
24. Zoning Code Amendments for City Projects, Modifications to Planning Applications, and Height Limitations and Exemptions – Ordinance Introduction
Julia Klein, Principal Planner, Community Development Department, provided a presentation on the need to amend the zoning code to provide clarity and streamline the process for some approvals. Council asked questions of staff.
The Mayor opened the Public Hearing. Public Comment – there were no speakers. The Mayor closed the Public Hearing.
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Motion to Introduce an Ordinance to amend the San Mateo Municipal Code Sections 27.02.060 (Height Limitations and Exemptions), 27.02.140 (Exceptions), 27.06.020 (Zoning Administrator – Powers and Duties), 27.06.050 (Council Consideration and Determination), and 27.08.080 (Planning Application Modifications) to streamline the review process for city projects, clarify the modification process for approved planning applications, and clarify height limitations and exemptions; and determine the amendments qualify for exemption from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15061(b)(3). Motion passed 5-0.
Moved: Diaz Nash, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
25 Municipal Code Amendments for New Development Parking Garage Security Requirements – Ordinance Introduction
Rendell Bustos, Senior Planner, Community Development Department, provided a presentation on the amendment needed to allow parking garage security requirements some flexibility for different configurations.
The Mayor opened the Public Hearing. Public Comment – there were no speakers. The Mayor closed the Public Hearing.
Motion to Introduce an Ordinance to amend San Mateo Municipal Code Section 23.54.030 “Parking Garage Security” to update security requirements for residential parking garages to provide flexibility for mixed-use buildings, exempt projects with less than five dwelling units, and standardize video surveillance and lighting requirements; and determine the amendments qualify for a Categorical Exemption from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15061(b)(3). Motion passed 5-0.
Moved: Newsom, Seconded: Loraine
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
26. Concar Passage Mixed-Use Project - Vesting Tentative Map and Development Agreement Execution Extension Request – Ordinance Introduction
Rendell Bustos, Senior Planner, and Carol Johnson, Contract Planner, Community Development Department, provided a brief presentation on the history of the project and the reasons for the extension of the vesting tentative map. Council asked questions of staff and the applicant. The Mayor opened the Public Hearing. Public Comment – there were no speakers. The Mayor closed the Public Hearing.
Motion to Adopt a Resolution to approve a two-year extension of an approved Vesting Tentative Map and all other associated planning application approvals and a modification of Condition of Approval #61; and introduce an Ordinance for a two-year extension to execute the Development Agreement for the Concar Passage Mixed-Use Project located at 640, 666, 678, 690 Concar Drive; 1820, 1850 S. Grant Street; and 1855 S. Delaware Street, in accordance with Government Code Section 66452.6(e) and San Mateo Municipal Code Sections 26.48.135(b),
26.48.140(c), and 27.08.085(d). Motion passed 5-0.
Moved: Loraine, Seconded: Hedges
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 83 (2023)
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REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council members commented on community concerns.
ADJOURNMENT –The meeting adjourned at 11:44 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: CFFF526E-BE0A-40D3-91BC-85108FD13D4E