CITY OF SAN MATEO
City Council Regular Meeting
September 5, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
September 5, 2023
To join via telephone: (408) 638-0968
Webinar ID: 817 7962 9860 Passcode: 775706
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Suicide Prevention / Recovery Happens Month – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
2. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of August 21, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
3. City Council 2024 Regular Meeting Calendar – Adoption Adopt the City Council Regular Meeting schedule for the calendar year 2024.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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4. Drinking in Public Areas – Ordinance Adoption
Adopt an Ordinance to amend San Mateo Municipal Code Section 10.04.080 ”Drinking - Public Areas” and repeal Section 10.04.090 ”Drinking - Private Parking Lots.”
CEQA: In accordance with California Environmental Quality Act (CEQA) Guidelines, section 15061(b)(3), adoption of this ordinance is not a project subject to CEQA in that it can be seen with certainty that it will not have a significant effect on the environment.
5. Tobacco Retailer Permit Amendments – Ordinance Adoption Adopt an Ordinance to amend San Mateo Municipal Code Chapter 7.41 "Tobacco Retailer Permit" to consolidate and clarify existing definitions and enact additional requirements for tobacco retailer permits.
CEQA: In accordance with California Environmental Quality Act (CEQA) Guidelines, section 15378(b)(5), adoption of this ordinance is categorically exempt from CEQA as an administrative activity that will not result in a potentially significant physical impact on the environment.
6. 2nd & El Camino Real Garage Improvements – Agreement Award an agreement to MBH Architects, Inc. for design professional services in the amount of $570,641; establish a contingency reserve in the amount of $57,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that the proposed design professional services will not cause a physical change in the environment. (Public Resources Code Section 21065.)
7. 2nd & El Camino Real and Central Parking Garages Elevator Controls Upgrade – Agreement Approve an agreement with Consolidated CM, Inc. for elevator controls upgrade professional services in an amount not to exceed $147,950; establish a contingency reserve in the amount of $15,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
8. Alameda de las Pulgas Corridor Analysis and Hillsdale Boulevard at Alameda de las Pulgas Traffic Signal Design – Agreement
Approve an agreement with Sandis Civil Engineers Surveyors Planners for the Alameda de las Pulgas Corridor Analysis and Hillsdale Boulevard at Alameda de las Pulgas Traffic Signal Design project in the amount of $219,598; establish a contingency reserve in the amount of $22,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: This project is exempt from CEQA review as an “existing facility,” in that the traffic signal installation project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
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9. On-Call Professional Consultant Services – Agreements Approve individual on-call professional consultant services agreements each for a term through December 31, 2025 with: Geocon Consultants, Inc. in an amount not to exceed $250,000; Sandis Civil Engineering Surveyors Planners in an amount not to exceed $300,000; Ghirardelli Associates, Inc. in an amount not to exceed $300,000; Park Engineering, Inc. in an amount not to exceed $300,000; BSK Associates in an amount not to exceed $150,000; and Nichols Consulting Engineers, CHTD. in an amount not to exceed $150,000; and Authorize the Public Works Director to execute the agreements in substantially the form presented and any future no-cost amendments.
CEQA:The award of on-call professional services agreements is not a project subject to CEQA review because it consists of an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
10. 2750 South Delaware Street Access Easement – Acceptance Adopt a Resolution to accept the Grant of Access Easement on 2750 South Delaware Street; and authorize the City Manager to execute the Grant of Access Easement in substantially the form presented.
CEQA: In accordance with CEQA Guidelines section 15061(b)(3), accepting the access easement is exempt from CEQA as acceptance of an easement will not have a significant effect on the environment.
11. Grand Jury Report: “Accessory Dwelling Units: Affordable Housing’s Panacea or Prevarication?” – Response Letter Approve a letter responding to the June 12, 2023, San Mateo County Civil Grand Jury report entitled, "Accessory Dwelling Units: Affordable Housing's Panacea or Prevarication?" and authorize the Mayor to send the response letter on behalf of the City Council.
CEQA: This response letter is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
12. Wet Weather Preparations – Appropriation
Adopt a Resolution to authorize a supplemental budget appropriation in the amount of $2,500,000 of unassigned fund balance from the General Fund, with $400,000 appropriated to the Public Works Department Fiscal Year 2023-24 operating budget and $2,100,000 appropriated to the capital budget in the Wet Weather Preparation Activities project.
CEQA: This appropriation is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
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13. Zoning Code Amendment for Planning Application Extensions – Ordinance Introduction Introduce an Ordinance to amend the San Mateo Municipal Code Chapter 27.08.087 “Planning Approval Extension” to allow for extensions of approved planning applications for up to two years; and determine the amendment is exempt from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15061(b)(3).
CEQA: In accordance with California Environmental Quality Act (CEQA) Guidelines, section 15061(b)(3), introduction of this ordinance amendment is covered by the "common sense exemption" in that CEQA applies only to projects that have the potential to cause a significant effect on the environment. Here, it can be seen with certainty that updates to the ordinance for a planning application extension will not have a significant effect on the environment per Guidelines Section 15061(b)(3). Furthermore, this amendment is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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