City Council Regular Meeting Minutes – 9/5/2023 Page 1
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
September 5, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
CEREMONIAL
1. Suicide Prevention / Recovery Happens Month – Proclamation - Sheri Boles, San Mateo County Health’s Behavioral Health & Recovery Services, received the proclamation
CONSENT CALENDAR
The following items, 2 through 4 and 6 through 12, were considered to be routine by the City Council. Item 5 was removed to be considered separately. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Hedges, Seconded: Diaz Nash
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
2. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of August 21, 2023.
3. City Council 2024 Regular Meeting Calendar – Adoption Adopt the City Council Regular Meeting schedule for the calendar year 2024.
4. Drinking in Public Areas – Ordinance Adoption
Adopt an Ordinance to amend San Mateo Municipal Code Section 10.04.080 ”Drinking - Public Areas” and repeal Section 10.04.090 ”Drinking - Private Parking Lots.”
Enactment: Ordinance No. 2023-06
6. 2nd & El Camino Real Garage Improvements – Agreement Award an agreement to MBH Architects, Inc. for design professional services in the amount of $570,641; establish a contingency reserve in the amount of $57,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
DocuSign Envelope ID: F9F6F1AE-572F-4B18-B4A9-7EDB336628AC City Council Regular Meeting Minutes – 9/5/2023 Page 2
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7. 2nd & El Camino Real and Central Parking Garages Elevator Controls Upgrade – Agreement Approve an agreement with Consolidated CM, Inc. for elevator controls upgrade professional services in an amount not to exceed $147,950; establish a contingency reserve in the amount of $15,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
8. Alameda de las Pulgas Corridor Analysis and Hillsdale Boulevard at Alameda de las Pulgas Traffic Signal Design – Agreement
Approve an agreement with Sandis Civil Engineers Surveyors Planners for the Alameda de las Pulgas Corridor Analysis and Hillsdale Boulevard at Alameda de las Pulgas Traffic Signal Design project in the amount of $219,598; establish a contingency reserve in the amount of $22,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
9. On-Call Professional Consultant Services – Agreements Approve individual on-call professional consultant services agreements each for a term through December 31, 2025 with: Geocon Consultants, Inc. in an amount not to exceed $250,000; Sandis Civil Engineering Surveyors Planners in an amount not to exceed $300,000; Ghirardelli Associates, Inc. in an amount not to exceed $300,000; Park Engineering, Inc. in an amount not to exceed $300,000; BSK Associates in an amount not to exceed $150,000; and Nichols Consulting Engineers, CHTD. in an amount not to exceed $150,000; and Authorize the Public Works Director to execute the agreements in substantially the form presented and any future no-cost amendments.
10. 2750 South Delaware Street Access Easement – Acceptance Adopt a Resolution to accept the Grant of Access Easement on 2750 South Delaware Street; and authorize the City Manager to execute the Grant of Access Easement in substantially the form presented.
Enactment: Resolution No. 97 (2023)
11. Grand Jury Report: “Accessory Dwelling Units: Affordable Housing’s Panacea or Prevarication?” – Response Letter Approve a letter responding to the June 12, 2023, San Mateo County Civil Grand Jury report entitled, "Accessory Dwelling Units: Affordable Housing's Panacea or Prevarication?" and authorize the Mayor to send the response letter on behalf of the City Council.
12. Wet Weather Preparations – Appropriation
Adopt a Resolution to authorize a supplemental budget appropriation in the amount of $2,500,000 of unassigned fund balance from the General Fund, with $400,000 appropriated to the Public Works Department Fiscal Year 2023- 24 operating budget and $2,100,000 appropriated to the capital budget in the Wet Weather Preparation Activities project.
Enactment: Resolution No. 98 (2023)
END OF CONSENT CALENDAR
REMOVED FROM CONSENT CALENDAR
5. Tobacco Retailer Permit Amendments – Ordinance Adoption Item #5 was pulled from the Consent Calendar by the request of staff to reintroduce this ordinance rather than adopt it. City Attorney Rasiah explained there were some discrepancies between the County and City versions and that they need to be identical.
DocuSign Envelope ID: F9F6F1AE-572F-4B18-B4A9-7EDB336628AC City Council Regular Meeting Minutes – 9/5/2023 Page 3
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Motion to reintroduce an Ordinance to amend San Mateo Municipal Code Chapter 7.41 "Tobacco Retailer Permit" to consolidate and clarify existing definitions and enact additional requirements for tobacco retailer permits. Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
PUBLIC COMMENT – There were no speakers.
PUBLIC HEARING
13. Zoning Code Amendment for Planning Application Extensions – Ordinance Introduction Julia Klein, Principal Planner, Community Development Department, provided a presentation on the need to update the municipal code with regard to planning application extensions. She outlined the history of the ordinance, which expired in 2015, and the reasons for needing this codified related to factors that can delay a project from external factors, equity with subdivision map act projects, benefits and noted that it is only for projects that have not been issued building permits. Council asked questions of staff.
The Mayor opened the Public Hearing.
Public Comment – Dave Cohen, Ethics San Mateo, expressed concerns with members of the Planning Commission working in conflict with the requirements to be fair and impartial. Lisa Vande Voorde stated profound concerns with the language that are being asked to approve, developers can now delay for up to four years.
The Mayor closed the Public Hearing. Additional questions of staff from Council.
Motion to Introduce an Ordinance to amend the San Mateo Municipal Code Chapter 27.08.087 “Planning Approval Extension” to allow for extensions of approved planning applications for up to two years; and determine the amendment is exempt from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15061(b)(3). Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council Member Loraine expressed appreciation to City staff for putting on the General Plan Update Town Hall last week and encouraged residents to participate in future meetings.
ADJOURNMENT –The meeting adjourned at 7:51 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: F9F6F1AE-572F-4B18-B4A9-7EDB336628AC