CITY OF SAN MATEO
City Council Regular Meeting
September 18, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
Monday, September 18, 2023
To join via telephone: (408) 638-0968
Webinar ID: 898 9153 7762 Passcode: 619034
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
Deputy Mayor Lisa Diaz Nash will teleconference into this meeting from:
Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Tay Ho District Hanoi, Vietnam
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Fish Market Day – Proclamation
2. Home Maintenance Awards
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
3. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of September 5, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
4. Tobacco Retailer Permit Amendments – Ordinance Adoption Adopt an Ordinance to amend San Mateo Municipal Code Chapter 7.41 "Tobacco Retailer Permit" to consolidate and clarify existing definitions and enact additional requirements for tobacco retailer permits.
CEQA: In accordance with California Environmental Quality Act (CEQA) Guidelines, section 15378(b)(5), adoption of this ordinance is categorically exempt from CEQA as an administrative activity that will not result in a
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potentially significant physical impact on the environment.
5. Zoning Code Amendment for Planning Application Extensions – Ordinance Adoption Adopt an Ordinance to amend the San Mateo Municipal Code Chapter 27.08.087 “Planning Approval Extension” to allow for extensions of approved planning applications for up to two years; and determine the amendment is exempt from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15061(b)(3).
CEQA: In accordance with California Environmental Quality Act (CEQA) Guidelines, section 15061(b)(3), adoption of this ordinance amendment is covered by the "common sense exemption" in that CEQA applies only to projects that have the potential to cause a significant effect on the environment. Here, it can be seen with certainty that updates to the ordinance for a planning application extension will not have a significant effect on the environment per Guidelines Section 15061(b)(3). Furthermore, this amendment is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment.
6. Delaware Safe Routes to School Corridor – Grant Funding Acceptance Adopt a Resolution to approve the acceptance of $1,661,000 of California Transportation Commission Active Transportation Program Cycle 5 grant funding for the Delaware Safe Routes to School Corridor Project.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).
7. Wastewater Treatment Plant: Grit, Rag, and Scum Hauling and Disposal – Agreement Approve an agreement to Compactor Management Company, LLC for Wastewater Treatment Plant grit, rag, and scum hauling and disposal in the amount of $156,100; establish a contingency reserve of $15,610; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency reserve.
CEQA: This contract is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
8. Central Park Tennis Court Garage Structural Improvements – Contract Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. for structural improvements to the Central Park Tennis Court Garage in the amount of $241,870.66; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
9. Transit Center Restroom Remodel Project – Appropriation and Contract Adopt a Resolution to appropriate $150,000 from the Capital Project Fund reserve to fund the Transit Center Restroom Remodel Project and approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. for improvements to the restrooms located at the Transit Center in the amount of
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$121,133.76; establish a contingency reserve in the amount of $12,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
10. 41st Ave/Pacific Blvd Trash Capture Project – Agreement and Appropriation Adopt a Resolution to approve a cooperative agreement with Caltrans; accept and appropriate funding from Caltrans in the amount of $630,000 for the design and construction of the 41st Ave/Pacific Blvd Trash Capture Project; and authorize the Public Works Director to execute the agreement in substantially the form presented.
CEQA: Entering into a cooperative agreement and the receipt of funds from Caltrans is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) The CEQA clearance requirements for the Project will be determined during the design phase, and prior to construction of the Project.
11. Deferred Compensation Program – Agreement
Approve two agreements with Voya Retirement Insurance and Annuity Company Plan for Retiree Health Reimbursements Services at no additional cost.
CEQA: This agreement approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
12. Racial Equity Art Project – Revised Agreement
Approve an agreement with Rafael Blanco LLC for the Racial Equity Art Project to be painted on the Pedestrian Mall in an amount not to exceed $200,000 and authorize the City Manager to execute the agreement in substantially the form presented.
CEQA: This project is categorically exempt from environmental review pursuant to CEQA Guidelines Section 15301 (existing facilities) because it consists of the repair, maintenance, and/or minor alteration of an existing public facility (B Street Pedestrian mall) with no expansion of use.
13. Liquidambar Street Tree Pruning – Agreement
Approve an agreement with Arboricultural Specialties, Inc., dba Professional Tree Care Co., for Liquidambar Street Tree Pruning in the amount of $167,960.00; authorize a 10% contingency of $16,796.00, for a total amount not to exceed $184,756; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: This Agreement is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
14. San Mateo County Gang Intelligence Unit – Agreement Approve an agreement with the County of San Mateo to assign one San Mateo Police Sergeant to the San Mateo County Gang Intelligence Unit for a reimbursement amount not to exceed $120,000 for the 2024 Fiscal Year; and
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authorize the Chief of Police to execute the agreement in substantially the form presented.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
15. Community Wellness and Crisis Response Team Mental Health Partnership – Agreement Adopt a Resolution to appropriate $40,890 to the Police Department’s fiscal year 2023-2024 operating budget; approve an agreement with the County of San Mateo and City of Foster City for provision of shared mental health crisis response services in an estimated amount of $104,065; and authorize the Chief of Police to execute the agreement in substantially the form presented.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
16. 2022-23 Consolidated Annual Performance and Evaluation Report – Adoption Adopt the Consolidated Annual Performance and Evaluation Report for submission to the Department of Housing and Urban Development.
CEQA: This administrative review of the 2022-23 CAPER is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
17. Collaborative Solutions, LLC Enterprise Planning System Implementation Services and Workday Delivery Assurance – Supplemental Budget Appropriation and Change Orders Adopt a Resolution to approve a supplemental budget appropriation of $780,580 of unassigned fund balance from the Equipment Replacement Fund to increase the budget for the Enterprise Resource Planning Software Project; approve Change Order No. 5 and Change Order No. 6 to the master services agreement with Collaborative Solutions, LLC for enterprise resource planning system implementation services in the amount of $760,900, for a new agreement total of $4,142,665; approve a Change Order to the master subscription agreement with Workday, Inc. for delivery assurance services in the amount of $19,680 for a new agreement total of $152,755; and authorize the City Manager to execute the Change Orders.
CEQA: These change orders are not a project subject to CEQA, because they are an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
18. South Bayside Waste Management Authority’s Acquisition of Real Property - Approval Adopt a Resolution approving South Bayside Waste Management Authority’s purchase of real property located at 1245 San Carlos Avenue, Suite E, San Carlos, California, to be utilized as SBWMA’s administrative offices.
CEQA: This activity is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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19. Delegate Authority to the City Attorney to Settle Claims and Litigation – Approval Adopt a Resolution to increase delegated authority to the City Attorney to settle claims and litigation, and to the City Attorney and City Manager to jointly settle workers’ compensation claims and litigation, both from $30,000 to $50,000.
CEQA: This resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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