Agenda packet, special meeting — San Mateo City Council, September 18, 2023

CITY OF SAN MATEO
City Council Special Meeting
September 18, 2023
5:30 PM
City Hall Conference Room C
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.

AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here:

Monday, September 18, 2023
To join via telephone: (408) 638-0968
Webinar ID: 835 6297 4954 Passcode: 731791
Deputy Mayor Lisa Diaz Nash will teleconference into this meeting from:
the Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Tay Ho District Hanoi, Vietnam

CALL TO ORDER
Roll Call

CLOSED SESSION
The public will have an opportunity to comment before the consideration of these items. Following the meeting a report of action from Closed Session will be provided if required.

1. Conference with Labor Negotiators (Government Code Section 54957.6) City designated representatives: Stacey Cue, Teresa Abrahamsohn, Karen Huang, and Yumi Maeda Employee Organization: San Mateo Safety Management Association

2. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Amitava Biswas v. City of San Mateo, San Mateo Superior Court Case No.: 23-CIV-04046

STUDY SESSION
The public will have an opportunity to comment during the consideration of these items.

1. Boards and Commissions – 2023 Demography Study
Review the 2023 Commissioner Demography Study results and provide direction for ongoing surveying and outreach.

CEQA: This study session is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

ADJOURNMENT

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----------------------------------------------------------------------------------------------------------------------------- AGENDAS:

Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

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PUBLIC COMMENTS/REQUEST TO SPEAK
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[email protected]
until 4 p.m. the day of the meeting.

During the meeting
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Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

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At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.

ACCESSIBILITY:

In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 1 Section Name: STUDY SESSION Account Number: 10-1511 File ID: 23-7961 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: September 18, 2023
SUBJECT:

Boards and Commissions – 2023 Demography Study
RECOMMENDATION:

Review the 2023 Commissioner Demography Study results and provide direction for ongoing surveying and outreach.

BACKGROUND:

From July through September this year, staff conducted its second demographic survey of individuals who serve on the City’s appointed boards and commissions. The City has five commissions and two boards, each with five members. In total, 34 individuals were serving on these advisory bodies at the time of this survey.

The primary role of boards and commissions is to increase public input and participation in the determination of City policies and programs. Members of the boards and commissions are appointed by Council and are considered volunteers, as it is an unpaid position under the City Charter.

Recruitment Efforts to Date:

The City Clerk’s office conducts annual recruitment for scheduled vacancies in the spring of each year and recruits for any unscheduled vacancies. Recruitment efforts traditionally include using the City’s website digital newsletters and social media to announce that the recruitment period is open; contacting a subscriber list of those who have expressed an interest in service throughout the year; posting flyers at city facilities; and contacting City Services Academy graduates and Leadership program graduates; as well as utilizing our sitting commissioners and council members to spread awareness. In 2017, the City Clerk’s Office began reaching out to local places of worship, with a particular focus on under-represented communities, as well as churches with diverse congregations.

Equity, Inclusion, and Diversity:

The City is integrating equity and inclusivity into all aspects of its operations. The conduct of this demography study reflects the City’s commitment to two of its key values, transparency, and inclusivity. During a July 17, 2023, study session on the qualifications and compensation for service to boards and commissions, City Council received data from the original 2017 demography study, in addition to recommendations from the Diversity Equity and Inclusion (DEI) Task Force, and a survey of cities providing compensation to boards and commissions. With the goal of diversifying representation on these bodies, City Council provided direction to staff to move forward with consideration of a ballot measure on whether to amend the City Charter to provide compensation for service and to remove the elector requirement for service.

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Staff plans to return to the Council with a further study session this fall to receive direction on the priorities for prospective charter amendments. This updated demography study is intended to provide the Council with updated information to help provide additional context to that decision-making.

Design and Procedure
Staff set out with the goal to remain attentive to the potential sensitivity of demographic survey questions, with the objective to obtain a one hundred percent completion rate of board members and commissioners, while also building upon the original survey’s language and responses to facilitate inclusivity. Input on the survey was provided by members of the Council, as well as the DEI Task Force. A range of feedback was provided and used to help modify the language contained within the range of responses and led to a new question on the age of dependents living with members of boards and commissions. Questions were carefully vetted with staff reviewers from other departments, with consideration given to ensuring comparable data exists for analysis and alignment with the purpose of the study.

The survey was sent to all current board and commission members. To provide additional data, staff also attempted to survey committee members, with the caveat that only one response can be provided for individuals serving on multiple bodies. There was a one-hundred percent response rate from the boards and commissions, one-hundred percent responses from Measure S Oversight Committee members, two responses from the Civic Arts Committee, and zero responses from the Investment Advisory Committee.

Survey results were then compared, whenever possible, to data for the whole city population as reported on the 2021 American Community Survey and 2020 Census results. Furthermore, the 2023 demography study was compared to the 2017 study to help identify any trends or developments.

Results

1. Duration of Residence in San Mateo: In 2017 the average number of years lived in San Mateo was 25, with over 80% residing in San Mateo for over a decade. In 2023, that average dropped down to 20 years, with only 70% of respondents living in San Mateo for over a decade.

2.Race: As was seen in the 2017 study, the 2023 survey revealed a smaller proportion of people of color serve on San Mateo’s commissions as compared to the City’s general population.

3. Language: A smaller proportion of commissioners speak a language other than English at home as compared to the general population.

4.Gender: The percentage of board members and commissioners who identify as female has increased from 54% to 61% in the last 6 years. This is 13 percentage points higher than the general San Mateo population.

5.Educational Attainment: San Mateo’s Boards and Commissions members are highly educated, with over 3 in 4 members having post-graduate degrees.

6. Age: There continues to be general age diversity amongst Boards and Commissioners, with those who are 65 and older being the largest age group. There were no young adults under 25 serving on the commissions.

7. Housing Status: Renters remain under-represented; while 17 percent of boards and commissioners rent, nearly half of San Mateo residents are renters.

8. Income: Of those who reported their average household income, four out of five Board Members and Commissioners fell above the San Mateo County median household income in 2021 of $136,837.

9. Dependents: 34 percent of Board Members and Commissioners have dependents living in their home, which is approximately 5 percentage points higher than the number of households in San Mateo with dependents.

10. Districts: Almost half (47.9%) of Board Members and Commissioners reside in District 1. District 5 is the second highest represented district (20.8%), followed by District 3 (14.6%), District 2 (10.4%), and District 4 (6.3%).

Options to Bolster Recruitment Efforts:

The data contained within the 2023 survey provides the opportunity for staff to identify specific target areas where further outreach and education on the role of advisory bodies is required. Some methods of reaching under-represented communities may include providing bilingual materials on the role and benefits of serving on an advisory body; and seeking additional partnerships with community organizations, school districts, parent groups, neighborhood associations, businesses, nonprofit rental housing providers, and groups in underrepresented communities. The City will continue to

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CITY OF SAN MATEO
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identify opportunities to improve access and ease user experience with applying. Digital advertising through the City’s social media channels can be accommodated within the City’s existing budget and could be an effective way to reach a broader group of potential applicants during annual scheduled recruitment periods.

Next Steps:

1. Provide feedback on the 2023 demography study results

2. Provide direction on opportunities to further diversify representation.

BUDGET IMPACT:

The annual data collection, analysis, and presentation of these commissioner demographics will not have any budgetary impact apart from staff time.

ENVIRONMENTAL DETERMINATION:

This study session is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Boards and Commissions Demographic Survey Results

STAFF CONTACT
Martin McTaggart, Deputy City Clerk
[email protected]
(650) 522-7044

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Boards and
Commissions
Demographic
Survey Results
September 18, 2023
San Mateo City Clerk’s Department

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Table of Contents
• Methodology
• Data Sources
• Findings
• Feedback and
Questions
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Methodology
• The purpose of the Boards and
Commissions (B&C) Demographic
Survey is to capture data about how
our city’s advisory bodies reflect the
demographics of the City of San
Mateo's population at large.
• This is the second time the survey
has been completed since 2017.
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Methodology • This year’s B&C survey was
constructed in a similar format
from the 2017 B&C survey.
• Data from the 2020
Census and 2021 American
Community Survey was used to
provide comparative analysis.
• 2017 B&C survey data was used
to identify trends.
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Changes Since
the 2017 Survey
• The 2017 survey asked about: duration
of residency, race, language, gender,
education, age, housing, and income.
• The Clerk’s office updated the
survey to use more inclusive language,
be respectful of privacy and added a
new question about the ageof
dependents in a member’s household,
based on feedback from: City Council
Members, the City Manager’s Office,
and from the Diversity, Equity, and
Inclusion Task Force.
• 2023 data included committee
members, which were not included in
the 2017 survey.
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Feedback
Requested

1. Provide feedback on the 2023
demography study.

2. Provide direction on
opportunities to further
diversify representation.
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Survey Results
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Duration of
Residence in San
Mateo
0 10
20 30
40 50
60 70
0 5 10 15 20 25 30 35 40 45
Years lived in San Mateo
B&C Responses
Average = 20 years
Finding:
• In 2017 the average number
of years lived in San Mateo
was 25, with over 80%
residing for over a decade.
• In 2023, that average
dropped down to 20 years,
with only 70% living in San
Mateo for over a decade.
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Age of San Mateo
Board and
Commission
Members
0 0

31.71%

14.63%

19.51%

34.15%
0 0.00%

34.20%

19.50%

26.80%

20.10%

6.50%

33.10%

11.90%

12.10%

16.50%
Under 18 years
18 to 24 years
25 to 44 years
45 to 54 years
55 to 64 years
65 or older
San Mateo Population 2017 B&C 2023 B&C
Finding:
• Consistently representative
of the 25-44 age bracket,
over-represent the 65+ age
bracket, and have no
representation in the
population aged 18 -24 years.
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Source: 2021 American Community Survey S0101 AGE AND SEX

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What Race/
Ethnicity do you
most identify with?
Finding:
• Members are not proportionally
representative of people of color in San
Mateo's general population.
• There has been an increase in members
that identify as White and a decrease in
Asian and Hispanic members.
• There are an estimated 2,000 individuals in
San Mateo that are Black or African
American, comprising around 2% of the
city’s population. 5% (2 total) of the 2023
members identify as Black or African
American.
• In 2023, there are no members that
identify as any form of Hispanic, Latino, or
of Spanish origin while almost a quarter of
San Mateo's population identifies as
Hispanic, Latino or of Spanish Origin.
0%
0%
5%
0%
0%
12%
83%
0%
0%
0%
5%
10%
24%
76%
1%
2%
2%
12%
24%
26%
49%
American
Indian and
Alaska
Native
Native
Hawaiian
and Other
Pacific
Islander
Black or
African
American Other
Hispanic,
Latino, or
Spanish
origin Asian White
San Mateo Population 2017 B&C 2023 B&C
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Source: 2021 American Community Survey S0501 SELECTED CHARACTERISTICS OF THE NATIVE AND FOREIGN-

BORN POPULATIONS

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Which statement
best describes your
current living
arrangement:
rent or own?
Finding:
• There has been a 5%
increase in percentage of
members that are renters
since 2017.
• Over-representation of
home-owners.

San Mateo Population
Boards and Commissions Members

51.90%

82.93%

48.10%

17.07%
Owner-Occupied Housing Units Renter-Occupied Housing Units 11 of 21
Source: 2021 American Community Survey S1101 HOUSEHOLDS AND FAMILIES

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What is your
approximate
average household
income?
Finding:
• San Mateo County median
household income (in 2021
dollars) is $136,837. Over
80% of members fall at or
above that range. In 2017,
around 70% of members fell
at or above the county
median household income.

2.44%

4.88%

2.44%

7.32%

39.02%

24.39%
$0 to $24,999
$25,000 to $49,999
$50,000 to $74,999
$75,000 to $99,999
$100,000 to $124,999
$125,000 to $149,999
$150,000 to $174,999
$175,000 to $199,999
$200,000 and up
Prefer not to answer
B&C Member Responses
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Source: 2020 US Census

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Do you/your family
speak a language
other than English
at home?
Finding:
• B&C members are largely
monolingual, with over 4 out of 5
speaking only English, while over
half of San Mateo’s General
Population speak another language
besides English at home.
• There has been a 3% decrease in
bilingual B&C members since 2017
San Mateo
Boards and Commissions Members

57.40%

17.07%

42.60%

82.93%
San Mateo Boards and Commissions Members
Yes 57.40% 17.07%
No 42.60% 82.93%
Yes No
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Source: 2021 American Community Survey S1601 LANGUAGE SPOKEN AT HOME

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Do you/your family
speak a language
other than English
at home?
Finding:

Our multilingual B&C members
under-represent the Asian and
Pacific Islander and Spanish
language speaking communities.

No, 34
Farsi , 1
Russian , 2
Japanese , 1
Hindi , 1
Hebrew , 1
Danish , 1 Spanish , 1 Kyrgz, 1
Languages 2023 B&C San Mateo
Population
Indo-European 14.63% 7.8%
Asian and
Pacific Islande r

2.44% 16%
Spanish 2.44% 17.8% 14 of 21

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Do you have
dependents living
at home?
Finding:
34 percent of Members have
dependents living in their home,
which is approximately 5
percentage points higher than the
number of households in San
Mateo with dependents.
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Source: 2021 American Community Survey S0101 AGE AND SEX

9.76%

21.95%

2.44%

65.85%
Under 5 years 5 to 14 years 15 to 17 years I do not have dependents living at my home 2023 B&C Members

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What is your
gender Identity?
Finding:
• Female B&C members exceed male
membership by almost 2 to 1.
• The percentage of Female Members has
increased from 54% to 61% since 2017.

Note: the B&C survey changed it’s wording on
gender identity in 2023, allowing respondents
to write-in however they self identify, or
choose to not identify their gender at all.

The ACS collects data on sex by asking
respondents to choose one of two options:
male or female.
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Source: 2021 American Community Survey S0101 AGE AND SEX Boards & Commissioners San Mateo Population

7.32%
0%

60.98%

47.50%

31.71%

52.50%
Boards & Commissioners San Mateo Population
Chose not to Answer 7.32% 0%
Female 60.98% 47.50%
Male 31.71% 52.50%
Chose not to Answer
Female
Male

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What is the highest
degree or level of
school you have
completed?
Finding:
• Members are highly educated,
with over 3 in 4 having post-
graduate degrees, while 1 in 4 of
the San Mateo general population
hold graduate or professional
degrees.
• 7% increase in B&C member
graduate or professional degrees
since 2017.

8.10%

12.40%

21.30%

32.30%

25.90%
0%
0%

4.88%

19.51%

75.61%
Less than High School Graduate
High School Graduate or Equivalent
Some College or Associate's Degree
Bachelor's Degree
Graduate or Professional Degree
B&C Member Highest Level of Education
San Mateo Highest Level of Education
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Source: 2021 American Community Survey S1501 EDUCATIONAL ATTAINMENT

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In which district do
you reside?
• City Council members suggested the
demography survey should
track district residency in further
efforts to see how well our 10
advisory bodies reflected the
population at-large.
• Staff were able to provide this
datapoint using existing
available information.
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In which district
do you reside?
Findings:
• Almost half of all members reside
in District 1.
• One in sixteen members reside in
District 4.
• Roughly one in ten
members reside in District 2.
• Almost fifteen percent of members
reside in District 3.

47.92%

10.42%

14.58%

6.25%

20.83%
D5
D4
D3
D2
D1
N=48
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Summary
Trend Comparison
2017-2023

1. Duration of Residence in San Mateo: Reduction in
length of residency in the City of San Mateo.

2. Age: Representation of 65+ age range increased, and a decrease for the 25-54 age range categories.

3. Race: Overall less representation of people of color.

4. Housing Status: There was a 5% shift from home
ownership to renting.

5. Income: Higher income categories are consistently the most represented, holding at over 50%.

6. Language: 3% decrease in bilingual members.

7. Dependents: New Question for 2023: 34 percent of
Members have dependents living in their home, no
comparative data for 2017.

8. Gender: There are more commissioners who identify
as female.

9. Educational Attainment:A 7% increase in post-
graduate degrees. 20

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Feedback
Requested

1. Provide feedback on the 2023
demography study results.

2. Provide direction on
opportunities to further
diversify representation.
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Questions
City Clerk’s Department
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Boards and
Commissions
Demographic
Survey Results
September 18, 2023
San Mateo City Clerk’s Department

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Table of Contents
• Methodology
• Data Sources
• Findings
• Feedback and
Questions
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Changes Since
the 2017 Survey
• The 2017 survey asked about: duration
of residency, race, language, gender,
education, age, housing, and income.
• The Clerk’s office updated the
survey to use more inclusive language,
be respectful of privacy and added a
new question about the age of
dependents in a member’s household,
based on feedback from: City Council
Members, the City Manager’s Office,
and from the Diversity, Equity, and
Inclusion Task Force.
• 2023 data included committee
members, which were not included in
the 2017 survey.
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Feedback
Requested 1. Provide feedback on the 2023
demography study.

2. Provide direction on
opportunities to further
diversify representation.

3. Consider staff’s plans to
bolster recruitment efforts in
areas of lower representation.
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Survey Results
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Age of San Mateo
Board and
Commission
Members
0 0

31.71%

14.63%

19.51%

34.15%
0 0.00%

34.20%

19.50%

26.80%

20.10%

6.50%

33.10%

11.90%

12.10%

16.50%
Under 18 years
18 to 24 years
25 to 44 years
45 to 54 years
55 to 64 years
65 or older
San Mateo Population 2017 B&C 2023 B&C
Finding:
• Consistently representative
of the 25-44 age bracket,
over-represent the 65+ age
bracket, and have no
representation in the
population aged 18-24 years.
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Source: 2021 American Community Survey S0101 AGE AND SEX

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BORN POPULATIONS

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San Mateo Population
Boards and Commissions Members

51.90%

82.93%

48.10%

17.07%
Owner-Occupied Housing Units Renter-Occupied Housing Units 11 of 21
Source: 2021 American Community Survey S1101 HOUSEHOLDS AND FAMILIES

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2.44%

4.88%

2.44%

7.32%

39.02%

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57.40%

17.07%

42.60%

82.93%
San Mateo Boards and Commissions Members
Yes 57.40% 17.07%
No 42.60% 82.93%
Yes No
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Source: 2021 American Community Survey S1601 LANGUAGE SPOKEN AT HOME

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Do you/your family
speak a language
other than English
at home?
Finding:

Our multilingual B&C members
under-represent the Asian and
Pacific Islander and Spanish
language speaking communities.

No, 34
Farsi, 1
Russian, 2
Japanese, 1
Hindi, 1
Hebrew, 1
Danish, 1 Spanish, 1 Kyrgz, 1
Languages 2023 B&C San Mateo
Population
Indo-European 14.63% 7.8%
Asian and
Pacific Islander

2.44% 16%
Spanish 2.44% 17.8% 14 of 21

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9.76%

21.95%

2.44%

65.85%
Under 5 years 5 to 14 years 15 to 17 years I do not have dependents living at my home 2023 B&C Members

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What is your
Gender Identity?
Finding:
• Female B&C members exceed male
membership by almost 2 to 1.
• The percentage of Female Members has
increased from 54% to 61% since 2017.

Note: the B&C survey changed it’s wording on
gender identity in 2023, allowing respondents
to write-in however they self identify, or
choose to not identify their gender at all.

7.32%
0%

60.98%

47.50%

31.71%

52.50%
Boards & Commissioners San Mateo Population
Chose not to Answer 7.32% 0%
Female 60.98% 47.50%
Male 31.71% 52.50%
Chose not to Answer
Female
Male

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8.10%

12.40%

21.30%

32.30%

25.90%
0%
0%

4.88%

19.51%

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47.92%

10.42%

14.58%

6.25%

20.83%
D5
D4
D3
D2
D1
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Summary
Trend Comparison
2017-2023

1. Duration of Residence in San Mateo: Reduction in
length of residency in the City of San Mateo.

2. Age: Representation of 65+ age range increased, and a decrease for the 25-54 age range categories.

3. Race: Overall, less representation of people of color.

4. Housing Status: There was a 5% shift from home
ownership to renting.

5. Income: Higher income categories are consistently the most represented, holding at over 50%.

6. Language: 3% decrease in bilingual members.

7. Dependents: New Question for 2023: 34 percent of
Members have dependents living in their home, no
comparative data for 2017.

8. Gender: There are more commissioners who identify
as female.

9. Educational Attainment:A 7% increase in post-
graduate degrees. 20

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Feedback
Requested 1. Provide feedback on the 2023
demography study results.

2. Provide direction on
opportunities to further
diversify representation.

3. Comments and feedback on
staff’s plans to bolster
recruitment efforts in areas of
lower representation.
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Questions
City Clerk’s Department
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San Mateo City CouncilSeptember 18, 2023

San Mateo City Council
September 18, 2023