City Council Regular Meeting Minutes – 9/18/2023 Page 1 6 1
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
September 18, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Council Members: Hedges, Loraine and Newsom Deputy Mayor Diaz Nash teleconferenced from: the Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Tay Ho District Hanoi, Vietnam
CEREMONIAL
1. Fish Market Day – Proclamation - Simon Johnson, General Manager, received the proclamation.
2. Home Maintenance Awards - Thomas Morgan, San Mateo United President, gave a presentation and certificates were presented.
CONSENT CALENDAR
The following items, 3 through 5, 7 through 8, and 10 through 19, were considered to be routine by the City Council. Item 6 was removed to be considered separately. Item 9 was pulled by staff for future consideration. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
3. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of September 5, 2023.
4. Tobacco Retailer Permit Amendments – Ordinance Adoption Adopt an Ordinance to amend San Mateo Municipal Code Chapter 7.41 "Tobacco Retailer Permit" to consolidate and clarify existing definitions and enact additional requirements for tobacco retailer permits.
Enactment: Ordinance No. 2023-07
5. Zoning Code Amendment for Planning Application Extensions – Ordinance Adoption Adopt an Ordinance to amend the San Mateo Municipal Code Chapter 27.08.087 “Planning Approval Extension” to allow for extensions of approved planning applications for up to two years; and determine the amendment is exempt from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15061(b)(3).
DocuSign Envelope ID: 1A7FBF46-B1E2-4ED9-9A05-7B6AD1C573B1 City Council Regular Meeting Minutes – 9/18/2023 Page 2 6 1
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Enactment: Ordinance No. 2023-08
7. Wastewater Treatment Plant: Grit, Rag, and Scum Hauling and Disposal – Agreement Approve an agreement to Compactor Management Company, LLC for Wastewater Treatment Plant grit, rag, and scum hauling and disposal in the amount of $156,100; establish a contingency reserve of $15,610; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency reserve.
8. Central Park Tennis Court Garage Structural Improvements – Contract Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. for structural improvements to the Central Park Tennis Court Garage in the amount of $241,870.66; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 99 (2023)
10. 41st Ave/Pacific Blvd Trash Capture Project – Agreement and Appropriation Adopt a Resolution to approve a cooperative agreement with Caltrans; accept and appropriate funding from Caltrans in the amount of $630,000 for the design and construction of the 41st Ave/Pacific Blvd Trash Capture Project; and authorize the Public Works Director to execute the agreement in substantially the form presented.
Enactment: Resolution No. 100 (2023)
11. Deferred Compensation Program – Agreement
Approve two agreements with Voya Retirement Insurance and Annuity Company Plan for Retiree Health Reimbursements Services at no additional cost.
12. Racial Equity Art Project – Revised Agreement
Approve an agreement with Rafael Blanco LLC for the Racial Equity Art Project to be painted on the Pedestrian Mall in an amount not to exceed $200,000 and authorize the City Manager to execute the agreement in substantially the form presented.
13. Liquidambar Street Tree Pruning – Agreement
Approve an agreement with Arboricultural Specialties, Inc., dba Professional Tree Care Co., for Liquidambar Street Tree Pruning in the amount of $167,960.00; authorize a 10% contingency of $16,796.00, for a total amount not to exceed $184,756; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
14. San Mateo County Gang Intelligence Unit – Agreement Approve an agreement with the County of San Mateo to assign one San Mateo Police Sergeant to the San Mateo County Gang Intelligence Unit for a reimbursement amount not to exceed $120,000 for the 2024 Fiscal Year; and authorize the Chief of Police to execute the agreement in substantially the form presented.
15. Community Wellness and Crisis Response Team Mental Health Partnership – Agreement Adopt a Resolution to appropriate $40,890 to the Police Department’s fiscal year 2023-2024 operating budget; approve an agreement with the County of San Mateo and City of Foster City for provision of shared mental health crisis response services in an estimated amount of $104,065; and authorize the Chief of Police to execute the agreement in substantially the form presented.
DocuSign Envelope ID: 1A7FBF46-B1E2-4ED9-9A05-7B6AD1C573B1 City Council Regular Meeting Minutes – 9/18/2023 Page 3 6 1
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Enactment: Resolution No. 101 (2023)
16. 2022-23 Consolidated Annual Performance and Evaluation Report – Adoption Adopt the Consolidated Annual Performance and Evaluation Report for submission to the Department of Housing and Urban Development.
17. Collaborative Solutions, LLC Enterprise Planning System Implementation Services and Workday Delivery Assurance – Supplemental Budget Appropriation and Change Orders
Adopt a Resolution to approve a supplemental budget appropriation of $780,580 of unassigned fund balance from the Equipment Replacement Fund to increase the budget for the Enterprise Resource Planning Software Project; approve Change Order No. 5 and Change Order No. 6 to the master services agreement with Collaborative Solutions, LLC for enterprise resource planning system implementation services in the amount of $760,900, for a new agreement total of $4,142,665; approve a Change Order to the master subscription agreement with Workday, Inc. for delivery assurance services in the amount of $19,680 for a new agreement total of $152,755; and authorize the City Manager to execute the Change Orders.
Enactment: Resolution No. 102 (2023)
18. South Bayside Waste Management Authority’s Acquisition of Real Property - Approval Adopt a Resolution approving South Bayside Waste Management Authority’s purchase of real property located at 1245 San Carlos Avenue, Suite E, San Carlos, California, to be utilized as SBWMA’s administrative offices.
Enactment: Resolution No. 103 (2023)
19. Delegate Authority to the City Attorney to Settle Claims and Litigation – Approval Adopt a Resolution to increase delegated authority to the City Attorney to settle claims and litigation, and to the City Attorney and City Manager to jointly settle workers’ compensation claims and litigation, both from $30,000 to $50,000.
Enactment: Resolution No. 104 (2023)
END OF CONSENT CALENDAR
REMOVED FROM CONSENT CALENDAR
6. Delaware Safe Routes to School Corridor – Grant Funding Acceptance Council Member Rich Hedges pulled this item to ask a question. Interim Public Works Director Brad Underwood stated they will need to do further research. Public Comment – there were no speakers.
The City Manager announced this item would be brought back with additional information at a future meeting. No action was taken at this time.
9. Transit Center Restroom Remodel Project – Appropriation and Contract This item was removed by staff for future consideration. No action was taken.
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PUBLIC COMMENT –
Irena Mavridis and Maria Mavridis commented on the small cell approval process. Yiwei Tang stated her concern with higher radiation from small cell outside her son’s window. Thomas Morgan is concerned about 2000 S. Delaware. Diana Rios-Dominguez is concerned with 5G towers and encouraged to not installed them. Maryanne Pauliv is concerned that 5 g. small wireless are deadly and do not put where people live. Diane Whitaker commented on the home maintenance awards indicating an interest in older homes. Henry encouraged the need to stand up to the wireless industry, pass protective wireless ordinances, put in industrial commercial zones and cited court case supporting this. Jordan Grimes wants better cell service; we can do a better job of educating on the environment.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles.
ADJOURNMENT –The meeting adjourned at 7:58 p.m. to reconvene the continuation of the special meeting at 7:59 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: 1A7FBF46-B1E2-4ED9-9A05-7B6AD1C573B1