Agenda packet, regular meeting — San Mateo City Council, October 16, 2023 (part 1 of 3)

CITY OF SAN MATEO
City Council Regular Meeting
October 16, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Amourence Lee
Lisa Diaz Nash
Robert Newsom Jr.

Adam Loraine
Rich Hedges

AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here:

October 16, 2023 Zoom Meeting
To join via telephone: (408) 638-0968
Webinar ID: 865 4669 0248 Passcode: 330155
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

CALL TO ORDER
Pledge of Allegiance
Roll Call

CEREMONIAL

1. Chris Eckert – Title Sponsor Music in the Park – Proclamation

2. Domestic Violence Awareness Month – Proclamation

3. Fire Prevention Week – Proclamation

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

4. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of September 18, 2023 and October 2, 2023.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

5. Park and Recreation Commission - Eligibility List Appointments Fill two vacancies on the Park and Recreation Commission with appointments from the established eligibility list as follows: Regina Trapp to a partial term ending June 10, 2027 and Peter Wicher to a partial term ending June 10, 2026.

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CEQA: This appointment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

6. City Manager’s Office and Community Development Department – Classification and Job Specification Updates Adopt a Resolution to approve the 1) revisions to the job specifications for the classifications of Assistant City Manager, Senior Code Enforcement, Senior Planner and Plan Check Supervisor; 2) movement of the vacant Communications and Public Relations Analyst position in Public Works Department to the City Manager’s Office; and 3) reallocation of the vacant Development Review Technician I-II to a Senior Development Review Technician.

CEQA: These classification updates and job specification revisions are exempt from CEQA review because it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

7. Benefits Broker Services – Agreement
Approve an agreement with Keenan and Associates for benefits broker services for a term beginning November 1, 2023 through October 31, 2028, in the cumulative amount of $160,000, and authorize Human Resources Director to execute the agreement in substantially the form presented.

CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

8. Main Library Interior Painting Phase 1 – Contract
Adopt a Resolution approving an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. to paint the Main Library in the amount of $435,648.48; establish a contingency reserve in the amount of $14,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

9. Beresford Tennis Court Resurfacing – Appropriation and Construction Contract Adopt a Resolution to appropriate $180,000 from the Capital Project Fund reserve to fund the Beresford Tennis Court Resurfacing project; approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. in the amount of $160,193.67; establish a contingency reserve in the amount of $16,000 for a total amount not to exceed $176,193.67; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

10. Clean Water Program – Program Management Amendment
Approve Amendment No. 9 to the agreement with CH2M Hill Engineers, Inc. to authorize scope and funding for the tenth year of program management services for the Clean Water Program; authorize payment in an amount not to exceed $7,447,151; establish a contingency amount of $1,487,000; amend the term to extend through

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June 30, 2026; and authorize the Public Works Director to execute this amendment and task amendments within the contingency amount in substantially the form presented.

CEQA: Council approval of Amendment No. 9 to the Agreement between the City and CH2M is exempt from CEQA review because entering into a professional services agreement amendment for continued program management can be seen with certainty that there is no possibility that the amendment may have a significant effect on the environment. (CEQA Guidelines section 15061(b)(3).)

11. Utility Truck Purchases – Purchase Contracts
Adopt a Resolution to approve an alternative purchasing procedure to award two (2) contracts to Mission Valley Ford Truck Sales, Inc. for the purchase of two (2) new 2023 Ford F350 utility trucks in a total amount not to exceed $158,999.19; to award a contract to Salinas Valley Ford Truck Sales, Inc. for the purchase of two (2) new 2023 Ford F350 utility trucks in a total amount not to exceed $155,781.69; establish a contingency reserve of $15,000.00 for each supplier; and authorize the Public Works Director to execute the purchase contract in substantially the form presented and issue change orders within the contingency amounts.

CEQA: This purchase is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

12. Community Flood and Storm Protection Fee Public Hearing and Potential Mail Balloting Conduct a public hearing, and if there is a determination that a majority protest does not exist, adopt a Resolution directing Staff to conduct a ballot proceeding for the proposed Community Flood and Storm Protection Fee, a property-related fee conforming to Article XIII D, Section 6 of the California Constitution.

CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

OLD BUSINESS

13. Draft General Plan 2040 – Circulation; Public Services and Facilities; and Safety Elements Receive an informational overview of the Draft General Plan 2040, take public comments and provide direction on Circulation Element, Public Services and Facilities Element, and Safety Element.

CEQA: In accordance with Public Resources Code section 21065, the City Council’s direction on Draft General Plan 2040 is not a project subject to CEQA because it can be seen with certainty that this activity will not cause a physical change in the environment. The Draft Environmental Impact Report (DEIR) for the General Plan Update was published on August 11, 2023. The DEIR 45-day public comment started on August 11, 2023 and ended on

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September 25, 2023. A Final EIR will be prepared and presented to the City Council for certification prior to any formal decisions on General Plan 2040.

14. Citywide Complete Streets Plan – Update
Receive an update on the San Mateo Citywide Complete Streets Plan and provide feedback.

CEQA: This project update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) An environmental analysis of the final Complete Streets Plan will be completed prior to adoption.

NEW BUSINESS

15. City Manager, City Attorney, Department Head and Deputy Director Compensation Plan – Amendment Adopt a Resolution to amend the Compensation Plan to include salary increases for Assistant City Manager, effective October 29, 2023.

CEQA: This action is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:

Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

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PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.

During the meeting
By Zoom:

Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.

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Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

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At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.

ACCESSIBILITY:

In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 23-8068 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: October 16, 2023
SUBJECT:

City Council Meeting Minutes – Approval
RECOMMENDATION:

Approve the minutes of the special and regular meetings of September 18, 2023 and October 2, 2023.

BUDGET IMPACT:

There is no budget impact associated with this administrative action.

ENVIRONMENTAL DETERMINATION:

This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Minutes 2023-09-18 Special
Att 2 – Minutes 2023-09-18 Regular
Att 3 – Minutes 2023-10-02 Special
Att 4 – Minutes 2023-10-02 Regular

STAFF CONTACT
Martin McTaggart, Deputy City Clerk
[email protected]
(650) 522-7044

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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org

September 18, 2023
City Hall Council Chambers 5:30 PM
Special Meeting
CALL TO ORDER at 5:30 p.m.

Roll Call

Present: Mayor Lee, Council Members: Hedges, Loraine and Newsom Deputy Mayor Diaz Nash teleconferenced from: the Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Tay Ho District Hanoi, Vietnam

CLOSED SESSION
Following the opportunity for public comment, there were no speakers, the City Council convened into Closed Session to consider:

1. Conference with Labor Negotiators (Government Code Section 54957.6) City designated representatives: Stacey Cue, Teresa Abrahamsohn, Karen Huang, and Yumi Maeda Employee Organization: San Mateo Safety Management Association

2. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Amitava Biswas v. City of San Mateo, San Mateo Superior Court Case No.: 23-CIV-04046 The City Council reconvened into open session at 6:41 p.m.

STUDY SESSION

3. Boards and Commissions – 2023 Demography Study
The meeting adjourned at 6:50 p.m. to convene the Regular Meeting. This special meeting reconvened at 7:58 p.m. to Study Session Item #3.

Martin McTaggart, Deputy City Clerk, provided a presentation reviewing the 2023 Commissioner Demography Study results. Council asked questions of staff.

Public Comment – Owen Day stated his support of increasing diversity on boards & commissions, especially socio- economically.

Council provided feedback on the survey results, expressed their concerns, and gave suggestions, including capturing greater demographic information from applicants, raising the profile of the work performed by Boards and Commissions, and partnering with community organizations. City Clerk’s Office staff will review all suggestions provided by Council for feasibility of implementation.

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ADJOURNMENT –The meeting adjourned at 9:07 p.m.

APPROVED BY: SUBMITTED BY:

Amourence Lee, Mayor Patrice Olds, City Clerk

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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.

CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
September 18, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.

Pledge of Allegiance
Roll Call

Present: Mayor Lee, Council Members: Hedges, Loraine and Newsom Deputy Mayor Diaz Nash teleconferenced from: the Sheraton Hanoi Hotel, K5 Nghi Tam, 11 Xuan Dieu Road, Tay Ho District Hanoi, Vietnam

CEREMONIAL

1. Fish Market Day – Proclamation - Simon Johnson, General Manager, received the proclamation.

2. Home Maintenance Awards - Thomas Morgan, San Mateo United President, gave a presentation and certificates were presented.

CONSENT CALENDAR
The following items, 3 through 5, 7 through 8, and 10 through 19, were considered to be routine by the City Council. Item 6 was removed to be considered separately. Item 9 was pulled by staff for future consideration. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.

Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None

3. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of September 5, 2023.

4. Tobacco Retailer Permit Amendments – Ordinance Adoption Adopt an Ordinance to amend San Mateo Municipal Code Chapter 7.41 "Tobacco Retailer Permit" to consolidate and clarify existing definitions and enact additional requirements for tobacco retailer permits.

Enactment: Ordinance No. 2023-07

5. Zoning Code Amendment for Planning Application Extensions – Ordinance Adoption Adopt an Ordinance to amend the San Mateo Municipal Code Chapter 27.08.087 “Planning Approval Extension” to allow for extensions of approved planning applications for up to two years; and determine the amendment is exempt from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15061(b)(3).

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Enactment: Ordinance No. 2023-08

7. Wastewater Treatment Plant: Grit, Rag, and Scum Hauling and Disposal – Agreement Approve an agreement to Compactor Management Company, LLC for Wastewater Treatment Plant grit, rag, and scum hauling and disposal in the amount of $156,100; establish a contingency reserve of $15,610; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency reserve.

8. Central Park Tennis Court Garage Structural Improvements – Contract Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. for structural improvements to the Central Park Tennis Court Garage in the amount of $241,870.66; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

Enactment: Resolution No. 99 (2023)

10. 41st Ave/Pacific Blvd Trash Capture Project – Agreement and Appropriation Adopt a Resolution to approve a cooperative agreement with Caltrans; accept and appropriate funding from Caltrans in the amount of $630,000 for the design and construction of the 41st Ave/Pacific Blvd Trash Capture Project; and authorize the Public Works Director to execute the agreement in substantially the form presented.

Enactment: Resolution No. 100 (2023)

11. Deferred Compensation Program – Agreement
Approve two agreements with Voya Retirement Insurance and Annuity Company Plan for Retiree Health Reimbursements Services at no additional cost.

12. Racial Equity Art Project – Revised Agreement
Approve an agreement with Rafael Blanco LLC for the Racial Equity Art Project to be painted on the Pedestrian Mall in an amount not to exceed $200,000 and authorize the City Manager to execute the agreement in substantially the form presented.

13. Liquidambar Street Tree Pruning – Agreement
Approve an agreement with Arboricultural Specialties, Inc., dba Professional Tree Care Co., for Liquidambar Street Tree Pruning in the amount of $167,960.00; authorize a 10% contingency of $16,796.00, for a total amount not to exceed $184,756; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

14. San Mateo County Gang Intelligence Unit – Agreement Approve an agreement with the County of San Mateo to assign one San Mateo Police Sergeant to the San Mateo County Gang Intelligence Unit for a reimbursement amount not to exceed $120,000 for the 2024 Fiscal Year; and authorize the Chief of Police to execute the agreement in substantially the form presented.

15. Community Wellness and Crisis Response Team Mental Health Partnership – Agreement Adopt a Resolution to appropriate $40,890 to the Police Department’s fiscal year 2023-2024 operating budget; approve an agreement with the County of San Mateo and City of Foster City for provision of shared mental health crisis response services in an estimated amount of $104,065; and authorize the Chief of Police to execute the agreement in substantially the form presented.

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Enactment: Resolution No. 101 (2023)

16. 2022-23 Consolidated Annual Performance and Evaluation Report – Adoption Adopt the Consolidated Annual Performance and Evaluation Report for submission to the Department of Housing and Urban Development.

17. Collaborative Solutions, LLC Enterprise Planning System Implementation Services and Workday Delivery Assurance – Supplemental Budget Appropriation and Change Orders
Adopt a Resolution to approve a supplemental budget appropriation of $780,580 of unassigned fund balance from the Equipment Replacement Fund to increase the budget for the Enterprise Resource Planning Software Project; approve Change Order No. 5 and Change Order No. 6 to the master services agreement with Collaborative Solutions, LLC for enterprise resource planning system implementation services in the amount of $760,900, for a new agreement total of $4,142,665; approve a Change Order to the master subscription agreement with Workday, Inc. for delivery assurance services in the amount of $19,680 for a new agreement total of $152,755; and authorize the City Manager to execute the Change Orders.

Enactment: Resolution No. 102 (2023)

18. South Bayside Waste Management Authority’s Acquisition of Real Property - Approval Adopt a Resolution approving South Bayside Waste Management Authority’s purchase of real property located at 1245 San Carlos Avenue, Suite E, San Carlos, California, to be utilized as SBWMA’s administrative offices.

Enactment: Resolution No. 103 (2023)

19. Delegate Authority to the City Attorney to Settle Claims and Litigation – Approval Adopt a Resolution to increase delegated authority to the City Attorney to settle claims and litigation, and to the City Attorney and City Manager to jointly settle workers’ compensation claims and litigation, both from $30,000 to $50,000.

Enactment: Resolution No. 104 (2023)

END OF CONSENT CALENDAR

REMOVED FROM CONSENT CALENDAR

6. Delaware Safe Routes to School Corridor – Grant Funding Acceptance Council Member Rich Hedges pulled this item to ask a question. Interim Public Works Director Brad Underwood stated they will need to do further research. Public Comment – there were no speakers.

The City Manager announced this item would be brought back with additional information at a future meeting. No action was taken at this time.

9. Transit Center Restroom Remodel Project – Appropriation and Contract This item was removed by staff for future consideration. No action was taken.

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PUBLIC COMMENT –
Irena Mavridis and Maria Mavridis commented on the small cell approval process. Yiwei Tang stated her concern with higher radiation from small cell outside her son’s window. Thomas Morgan is concerned about 2000 S. Delaware. Diana Rios-Dominguez is concerned with 5G towers and encouraged to not installed them. Maryanne Pauliv is concerned that 5 g. small wireless are deadly and do not put where people live. Diane Whitaker commented on the home maintenance awards indicating an interest in older homes. Henry encouraged the need to stand up to the wireless industry, pass protective wireless ordinances, put in industrial commercial zones and cited court case supporting this. Jordan Grimes wants better cell service; we can do a better job of educating on the environment.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles.

ADJOURNMENT –The meeting adjourned at 7:58 p.m. to reconvene the continuation of the special meeting at 7:59 p.m.

APPROVED BY: SUBMITTED BY:

Amourence Lee, Mayor Patrice Olds, City Clerk

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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org

October 2, 2023
City Hall Council Chambers 6:00 PM
Special Meeting
CALL TO ORDER at 6:00 p.m.

Roll Call

Present: Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom Excused: Mayor Lee, representing San Mateo in Toyonaka, Japan for the 60 th anniversary of the Sister City Relationship

STUDY SESSION

1. Commercial Cannabis Ordinance and Permit Options – Discussion City Manager Alex Kohjikian outlined the purpose of considering a cannabis ordinance. Katie Wysong, Graduate Student Intern, presented background information on the history of considering cannabis in San Mateo and stated the presentation will focus on retail storefronts and delivery retail. Council asked questions of staff.

Public Comment – there were no speakers.

Council consensus was to take a wait and see approach and collect additional data. City Manager Kohijikian recommended to allow for time to get a robust data sampling, the item could be brought back in calendar year 2025 for Council consideration.

ADJOURNMENT –The meeting adjourned at 6:32 p.m.

APPROVED BY: SUBMITTED BY:

Lisa Diaz Nash, Deputy Mayor Patrice Olds, City Clerk

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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.

CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
October 2, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.

Pledge of Allegiance
Roll Call

Present: Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom Excused: Mayor Lee, representing San Mateo in Toyonaka, Japan for the 60 th anniversary of the Sister City Relationship

CEREMONIAL

1. Breast Cancer Awareness Month – Proclamation, San Mateo Police Chief Ed Barberini received the proclamation.

CONSENT CALENDAR
The following items, 2 through 7, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were two speakers: Diana Petit and Dave Cohen, Ethics San Mateo, commented on item #7, indicating they would like the problem on Humboldt fixed before anything else moves ahead on that project. Motion passed 4-0.

Moved: Loraine, Seconded: Hedges
Ayes: Diaz Nash, Hedges, Loraine, and Newsom
Noes: None

2. Grand Jury Report: "Bike Safety in San Mateo County - Making Bicycling Safer in the County" – Response Letter Approve a letter responding to the July 10, 2023, San Mateo County Civil Grand Jury report entitled, “Bike Safety in San Mateo County - Making Bicycling Safer in the County” and authorize the Mayor to sign and send the letter on behalf of the City Council.

3. Bermuda Drive Bridge Replacement Project – Amendment Approve Amendment No. 2 with Biggs Cardosa Associates, Inc. for professional design and environmental services for the Bermuda Drive Bridge Replacement Project in an amount not to exceed $381,000 for a total agreement amount of $1,032,874; increase the contingency reserve by $120,000 for a total contingency amount of $150,000; extend the term of the Agreement by one year; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue change orders within the contingency amount.

4. Edward Byrne 2023 Justice Assistance Grant Program – Application Adopt a Resolution to approve the submittal of an application to the United States Department of Justice, Bureau of Justice Assistance, for the Edward Byrne Memorial Justice Assistance Grant Program for the 2023 local solicitation in the amount of $22,713; and if awarded, appropriate funds to the Police Grants Budget Program and authorize the Chief of Police to execute all required documents.

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Enactment: Resolution No. 105 (2023)

5. Private Development and Right-of-Way Support Services – Amendment Approve Amendment No. 1 to the professional consultant services agreement with CSG Consultants, Inc. for private development and right-of-way support services to increase the agreement amount by $90,000 for a revised total not-to-exceed amount of $240,000; and authorize the Public Works Director to execute the amendment in substantially the form presented.

6. General Plan Update – Supplemental Budget Appropriation and Amendment Adopt a Resolution to appropriate $227,600 from the Advance Planning Fund to the General Plan Update project; approve Amendment No. 5 to the agreement with PlaceWorks Inc. for the General Plan Update to modify the scope of work and increase the contract amount by $227,600 for a total not to exceed amount of $2,845,010 to complete additional tasks, technical evaluations and community outreach activities to support completion of the General Plan Update; extend the term of the agreement through December 31, 2024; and authorize the City Manager to execute the amendment in substantially the form presented.

Enactment: Resolution No. 106 (2023)

7. Delaware Safe Routes to School Corridor – Grant Funding Acceptance Adopt a Resolution to approve the acceptance of $1,661,000 of California Transportation Commission Active Transportation Program Cycle 5 grant funding for the Delaware Safe Routes to School Corridor Project.

Enactment: Resolution No. 107 (2023)
PUBLIC COMMENT – Michael Sevillia commented on the VIP registration program at Poplar Creek Golf Course. Michael Ragan, Bereford Hills Neighborhood Association, requested that action be taken on pedestrian safety. Ligia Andrade Zuniga, Latina Leadership Coalition of the Bay Area, spoke about an upcoming event at Sequoia High School.

OLD BUSINESS

8. Draft General Plan 2040 – Community Design and Historic Resources; Conservation, Open Space, and Recreation; and Noise Elements
Zachary Dahl, Community Development Deputy Director, and Joanna Jansen, Placeworks, Consultant, provided a presentation outlining a history and overview of the General Plan regarding specific features and reviewed the upcoming meeting schedule. Council asked questions of staff.

Public Comment – Ken Abreu spoke to conservation of park and recreation. Laurie Watanuki commented on the need for a smaller downtown. Laurie Hietter commented on historic districts. Lisa Vande Voorde spoke in defense of historic resources. Council recessed from 8:25 p.m. to 8:31 p.m.

Public Comment (continued) – Speaking to the item: Cameron Rolfe; Dave Cohen; Michael Weinhauer; Michael Grubb; James Clarke; George; Leonard Frank; Randy Fine; and Jordan Grimes. The city explained the public comment rules and the requirement to stay on topic and approximately twelve additional remote speakers offered off topic comments and were virtually removed from the meeting.

Council consensus was they appreciated and support staff’s recommendation with regard to changes to the draft General Plan and elements discussed. Mr. Dahl will take into consideration Council’s direction and will bring back to Council for approval later in the process.

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REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles.

ADJOURNMENT –The meeting adjourned in memory of Jerry Weiss at 9:55 p.m.

APPROVED BY: SUBMITTED BY:

Lisa Diaz Nash, Deputy Mayor Patrice Olds, City Clerk

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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 10-1111 File ID: 23-8111 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: October 16, 2023
SUBJECT:

Park and Recreation Commission - Eligibility List Appointments RECOMMENDATION:

Fill two vacancies on the Park and Recreation Commission with appointments from the established eligibility list as follows:

Regina Trapp to a partial term ending June 10, 2027 and Peter Wicher to a partial term ending June 10, 2026.

BACKGROUND:

At its July 17, 2023 meeting, the City Council approved the establishment of an eligibility list for the Park and Recreation Commission from the Appointment Subcommittee interviews held on June 26, 2023. Two unscheduled vacancies have occurred on the Park and Recreation Commission due to J. Christopher Massey moving out of the city and Lindsey Held resigning due to a work conflict. Their terms ended on June 10, 2026 and June 10, 2027, respectively.

Due to the unscheduled vacancies, Regina Trapp and Peter Wicher would be eligible to fill two full four-year terms after serving in these partial terms.

BUDGET IMPACT:

There is no budget impact from this administrative activity.

ENVIRONMENTAL DETERMINATION:

This appointment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Boards and Commissions List

STAFF CONTACT
Patrice Olds, City Clerk
[email protected]
(650) 522-7042

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Boards, Commissions & Committees List
Term
Date
Appt’d
Term
Expires Term
Date
Appt’d
Term
Expires
COMMUNITY RELATIONS COMMISSION(650) 522-7220
Meeting: 3rd Wednesday, 7:00 p.m. City Hall (Room C)
1 Sheri Boles, Vice Chair 07-19-21 06-10-26
1 Meghan Crowell, Chair 06-10-21 06-10-25
1 Noopur Vyas Anand 09-06-22 06-10-26
1 Jerold Nugent 06-10-20 06-10-24
0 Alli Fitzgerald 01-17-23 06-10-24
PLANNING COMMISSION (650) 522-7212
Meeting: 2nd & 4th Tuesdays, 7:00 p.m. Council
Chambers
2 John Ebneter, Chair 06-01-15 06-10-25
1 Adam Nugent 07-19-21 06-10-25
1 Seema Patel, Vice Chair 06-10-21 06-10-26
2 Margaret Williams 07-15-19 06-10-27
0 Martin Wiggins 05-16-22 06-10-24
LIBRARY BOARD (650) 522-7802
Meeting: 4th Monday, 5:30 p.m. Main Library Cedar Rm.
1 Richard Wysong 06-10-23 06-10-27
0 Sheila Canzian 04-17-23 06-10-25
0 Wendy McCall 04-17-23 06-10-24
1 Austin Volz, President 01-03-22 06-10-26
0 Shaylona Wheeler, Vice President 01-03-22
06-10-25
SENIOR CITIZENS COMMISSION (650) 522-7400
Meeting: 2nd Monday, every other month beginning in
January
4:00 p.m. San Mateo Senior Center
0 Thomas Lease 04-17-23 06-10-25
0 Vacant 06-10-23 06-10-27
2 Monika Lee, Vice Chair 07-18-16 06-10-24
1 Ellen Wang, Chair 07-20-20 06-10-24
2 Mary Webb 02-17-15 06-10-26
PARK AND RECREATION COMMISSION(650) 522-7400
Meeting: 1st Wednesday, 7:00 p.m. City Hall (Room C)
1 Sarah Fields, Chair 06-10-21 06-10-25
1 Lindsey Held Vacant 07-20-20 06-10-27
1 Sandra Kiapi 06-10-23 06-10-27
2 J. Christopher Massey Vacant 09-21-15 06-10-26
2 Heather Wolnick, Vice Chair 07-17-17 06-10-25
SUSTAINABILITY & INFRASTRUCTURE(650) 522-7153

COMMISSION
Meeting: 2nd Wednesday, 7:00 p.m. Council Chambers
0 Pamela Rittelmeyer 01-17-23 06-10-24
1 Kimi Narita, Vice Chair 04-05-21 06-10-27
1 Sigalle Michael 08-15-22 06-10-26
2 Clifford S. Robbins 08-06-18 06-10-26
1 Susan Rowinski, Chair 08-06-18 06-10-25
PERSONNEL BOARD (650) 522-7260
Meeting: 3rd Tuesday, 7:00 p.m. City Hall (Room C)
1 Caiti Busch 06-10-21 06-10-25
1 Debra Kaiser 06-10-21 06-10-25
2 Gayle Murphy, Chair 07-20-15 06-10-26
1 Elizabeth DeWinter 06-10-23 06-10-27
1 Tony Villanueva, Vice Chair 01-19-21 06-10-24
YOUTH ACTIVITIES COUNCIL (YAC) (650) 522-7432
Meets twice a month, Coordinator: Adeline Jones
Youth from the following schools represent the voice of San Mateo teens: Aragon – Hillsdale – Serra – San
Mateo

MOSQUITO & VECTOR CONTROL DISTRICT
(650) 573-8358
1 Ed Degliantoni 09-21-15 12-31-24
0 = appointed to unscheduled opening, eligible to serve a first full term
1 = in first term currently
2 = in second (final) term currently
Board and Commission Members are appointed by the City Council. To apply for future vacancies, or for further information, please contact the City Clerk. Members serve a four-year term of office. Qualifications: Registered Voter of the City of San Mateo.

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Date
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MEASURE S OVERSIGHT COMMITTEE(650) 522-7040
Meeting: 3rd Tuesday of the 2nd month of the quarter (February, May, August, November) at 6:00 p.m. City Hall (Room C) 0 Sandy Shepler 04-17-23 06-10-24
0 Karen Moen 04-17-23 06-10-26
2 Thomas Morgan 02-05-18 06-10-25
0 William Yang 04-17-23 06-10-26
1 Nick Atkeson 06-10-23 06-10-27
CIVIC ARTS COMMITTEE (650) 522-7164
Meeting: 2nd Monday, every other month beginning in January, 4:00 p.m. City Hall (Room C) Robert Gooyer, Vice Chair
Seema Patel
Ginger Slonaker
Stephen Tabler, Chair
Dianne Whitaker
INVESTMENT ADVISORY COMMITTEE(650) 522-7100
Meeting: 3rd Thursday of Jan/Apr/Jul/Oct at 3:30 p.m., City Hall (Room C) Jeff Adams
Michael Carney
Chris deLong
Margaret Taylor, Chair

GENERAL PLAN SUBCOMMITTEE
Meeting: Varies
Cliff S. Robbins, Chair (Sustainability & Infrastructure Commission) Heather Wolnick, Vice Chair (Park and Recreation Commissioner) Lisa Diaz Nash (City Council Member)
Adam Loraine (City Council Member)
Seema Patel (Planning Commissioner)
Adam Nugent (Planning Commissioner)
Ken Chin (San Mateo Foster City School Board Member)
Board and Commission Members are appointed by the City Council. To apply for future vacancies, or for further information, please contact the City Clerk. Members serve a four-year term of office. Qualifications: Registered Voter of the City of San Mateo.
/s/ PATRICE M. OLDS, CITY CLERK

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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 10-2311 File ID: 23-8088 TO: City Council
FROM: Alex Khojikian
PREPARED BY: Human Resources Department
MEETING DATE: October 16, 2023
SUBJECT:

City Manager’s Office and Community Development Department – Classification and Job Specification Updates RECOMMENDATION:

Adopt a Resolution to approve the 1) revisions to the job specifications for the classifications of Assistant City Manager, Senior Code Enforcement, Senior Planner and Plan Check Supervisor; 2) movement of the vacant Communications and Public Relations Analyst position in Public Works Department to the City Manager’s Office; and 3) reallocation of the vacant Development Review Technician I-II to a Senior Development Review Technician.

BACKGROUND:

City Manager’s Office
Assistant City Manager job specification revision
The current vacant status of the Assistant City Manager position has created an opportunity to reconfigure staffing in the City Manager’s Office to reflect its current and future needs. The duties of the Assistant City Manager position were recently reviewed, and the City Manager recommends elevating and broadening the scope of the incumbent’s role. The Assistant City Manager is responsible for managing the day-to-day operations of the City Manager’s Office, overseeing and performing special projects as determined by the City Manager, providing direct supervision to the Information Technology Director, conducting specific and comprehensive analyses of a wide range of municipal policies and procedures, leading multi-departmental initiatives and representing the City Manager’s interests in these efforts.

In addition to the responsibilities and duties referenced above. The proposed job specification includes increased responsibilities such as providing direct supervision to multiple Department Directors of outward and inward facing departments. This will provide organizational flexibility to utilize the Assistant City Manager position to meet community and organizational needs as determined. Currently the City Manager envisions the Assistant City Manager position oversee the day-to-day operations of the City Manager’s Office and three other City Departments including Community Development, Information Technology and Public Works. It is also recommended that the required minimum experience for the position be elevated from six to seven years of increasingly responsible and varied administrative experience in municipal government, including four years significant supervisory and management responsibilities.

Move the vacant Communications and Public Relations Analyst position in Public Works to City Manager’s Office Communicating and engaging with the community is an important priority for the Council and the City has a need to enhance its communications resources to continue to meet the community’s evolving expectations and preferences. The City’s Communications Program is managed through the City Manager’s Office under the Communications Manager.

The Public Works Department has had a vacant Communications Analyst position for the last year, and the Communications Manager has been providing support to Public Works and other departments. To help support more

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coordinated and improved communications, the City Manager’s Office plans to move the current Public Works Communications Analyst position into the City Manager’s Office, and use existing funding to hire an additional per diem position. Under direction by the Communications Manager, the new Communications Program team would provide support to Public Works as well as other departments that do not have assigned communications staffing.

The City Manager plans to continue evaluating how to increase capacity for communications and engagement for the organization.

Community Development Department
Reallocation of a vacant Development Review Technician I-II to a Senior Development Review Technician Due to significant changes in the Building Division's operations since the launch of the Online Permit Center three years ago, the Division has introduced a range of online public services that continue to undergo modification and development.

In addition to their original responsibilities, DRTs are now tasked with processing Planning Applications and addressing Planning inquiries. These substantial shifts in duties necessitate the presence of advanced journey level staff in providing technical and functional supervision, while also training new employees, conducting quality assurance assessments, and overseeing daily in-person and online processing workloads for both Building and Planning.

The influx of applications for both Planning and Building remains consistently high, and there is a growing number of complex projects requiring the expertise of advanced journey-level DRTs. Furthermore, the Building Division has recently added another DRT position for the current fiscal year. A reclassification of a DRT to Senior DRT is crucial to providing the necessary support to the Permit Center Supervisor, who oversees the day-to-day operations of the Permit Center of ten total staff members.

Given the process enhancements, expanded responsibilities, complexity of duties, increased workload, staff capacity, and training requirements, it is imperative that the DRT workgroup is led by a sufficient amount of advanced journey level staff with the above noted capabilities. This reallocation is not only vital for the efficient and effective performance of their duties but also necessary for the future need of providing continuity of leadership within the workgroup.

Senior Code Enforcement Officer job specification revision The updates to the Senior Code Enforcement Officer (CEO) job spec are proposed to reflect the CE Manager as the CE Division manager, allow for flexibility for organizational structure within the CE Division, ensure that minimum qualifications do not exclude otherwise qualified candidates from being considered by the hiring manager when recruiting to fill the position. Due to the increase in code enforcement cases that are complex, challenging and require coordination with the City Attorney, City Manager and other departments, the expertise of an advanced journey-level CEO is needed to support successful case resolution and to support the CE Manager to ensure Division operations meet Council and community expectations.

Senior Planner job specification revision
The updates to the Senior Planner job specification are proposed to align with current Planning Division operations, reflect the Planning Manager as the Planning Division manager, allow for flexibility for organizational structure within the Planning Division and ensure that minimum qualifications do not exclude otherwise qualified candidates from being considered by the hiring manager when recruiting to fill the position.

Plan Check Supervisor job specification revision
The updates to the Plan Check Supervisor job specification are proposed to reflect the Building Official as the Building Division manager and provide flexibility for organizational structure within the Building Division. The ADA Special Requirements were revised because the listed “Abilities” and “Exposure” were similar to Inspectors and not consistent with Plan Checking. The wording and exposures were redefined to align with the actual job requirements and consistency with the Plan Checker and Development Review Tech office staff abilities and exposure levels.

BUDGET IMPACT:

The reallocation of one (1) Development Review Tech II to one (1) Senior Development Review Tech has an estimated cost

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increase of $10,000 per fiscal year. For Fiscal Year 2023-24, the Community Development Department’s operating budget will be able to absorb any additional costs. As such, no additional budget appropriation is needed.

The revisions to the job specification for the classification of Assistant City Manager has an estimated additional cost of $37,600 per fiscal year. For Fiscal Year 2023-24, the City Manager’s operating budget will be able to absorb any additional costs. As such, no additional budget appropriation is needed.

There is no budget impact associated with moving the Communication & Public Relations Analyst position in Public Works to the City Manager’s Office and with the revisions to the job specifications for the classifications of Senior Code Enforcement Officer, Senior Planner and Plan Check Supervisor.

ENVIRONMENTAL DETERMINATION:

These classification updates and job specification revisions are exempt from CEQA review because it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution
Exhibit A - Job Specifications
Att 2 - Job Specifications with tracked changes

STAFF CONTACT
Lourdes Coles, Senior Human Resource Analyst
[email protected]
(650) 522-7264

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CITY OF SAN MATEO
RESOLUTION NO. __ (2023)

CLASSIFICATION AND JOB SPECIFICATION UPDATES
CITY MANAGER’S OFFICE AND COMMUNITY DEVELOPMENT DEPARTMENT WHEREAS, pursuant to the San Mateo Municipal Code Section 2.57.030(d), approval of new classifications and related job specifications, salary schedules, compensation changes, elimination or reinstatement of positions, reallocation of positions, reclassifications, and revisions of job specifications must be approved by City Council Resolution; and
WHEREAS, the proposed changes as detailed below are in response to the City Manager’s Office’s (CMO) request to move the vacant Communication and Public Relations Analyst position in Public Works Department to CMO, and to revise job specification for the classification of Assistant City Manager, and the Community Development Department’s request to reallocate a vacant Development Review Technician I-II position and to revise the job specifications for the classifications of Senior Code Enforcement, Senior Planner and Plan Check Supervisor to accurately reflect the duties and requirements of the classifications.

WHEREAS, the job specifications for the classifications of Assistant City Manager, Senior Code Enforcement, Senior Planner and Plan Check Supervisor are attached hereto as Exhibit A, and incorporated by reference; and
WHEREAS, the employee associations representing the impacted classifications have been informed of the job specification updates and have not brought forth any objections or concerns.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The revisions to the job specifications for the classifications of Assistant City Manager, Senior Code Enforcement, Senior Planner and Plan Check Supervisor, the movement of the vacant Communications and Public Relations Analyst position in Public Works Department to the City Manager’s Office, and the reallocation of the vacant Development Review Technician I-II to a Senior Development Review Technician are not subject to CEQA because it can be seen with certainty that they will not cause a physical change in the environment; and

2. The revisions to the job specifications for the classifications of Assistant City Manager, Senior Code Enforcement, Senior Planner and Plan Check Supervisor attached as Exhibit A, the movement of the vacant Communications and Public Relations Analyst position in Public Works Department to the City Manager’s Office and the reallocation of the vacant Development Review Technician I-II to a Senior Development Review Technician are approved.

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Exhibit A

ASSISTANT CITY MANAGER

DEFINITION
To assist the City Manager in coordinating, directing, and leading the City’s municipal operations; to plan, organize, direct and review the activities, resources and operations of assigned departments; to perform complex and responsible administrative work in all areas of municipal government and assume full administrative responsibility for the operations and of assigned departments or program areas; to conduct specific and comprehensive analyses of a wide range of municipal policies and procedures; to lead multi-departmental initiatives and represent the City Manager’s interests in these efforts; and to do related work as required. The Assistant City Manager also serves as the City Manager in the City Manager’s absences or as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.

Exercises direct supervision of Department Heads and/or Division Heads, management, professional, technical, and administrative staff as assigned Can serve concurrently as a department director and provide direction, management, and supervision of the department.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:

Provide leadership and oversight to assigned departments they manage Work closely with the City Manager and Department Heads, as assigned, to implement City Council policy directives and enable the development and implementation of related goals, objectives, and policies.

Assume delegated authority for controlling routine operations and directing resolution of personnel, budgetary, and administrative issues and problems.

Conduct studies, surveys and collect information on complicated operational and administrative problems, analyze findings and prepare reports of practical solutions for review by the City Manager.

Coordinate and participate in the preparation of the annual operating and capital improvement budgets and in budget control activities.

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Assume management responsibility for assisting in the City Manager department’s services and activities including City-wide work program development, performance management, succession planning, communications, work programs and the City Council.

Supervise, oversee, and monitor assigned program areas; oversee the development of policies, goals and objectives; managing the development and evaluation of the City Council priorities; ensure efficient organization and management systems are in operation.

Assist in the development, planning and implementation of goals and objectives related to the overall administrative activities and operations of the City; recommend and administer policies and procedures.

Establish internal procedures and process improvements for assigned departments Preparing and monitoring work programs and performance measurements.

May supervise the administration of personnel policies, practices, and procedures, and may serve as the Personnel Officer in the review of personnel-related matters.

Perform comprehensive management analyses in a wide range of municipal policies, organization, procedures, finance and services.

Represent the City Manager and lead multi-department initiatives and projects.

Analyze, interpret and explain City policies and procedures; confer with department heads and employees regarding policy and procedure changes.

Represent the City before the City Council, community, outside agencies, and professional meetings as required.

Attend City Council meetings as appropriate and provide staff assistance to the City Council in the absence of the City Manager and/or as assigned.

Respond to difficult and sensitive citizen complaints and requests for information; confer with the public to explain policies and programs.

Conduct legislative analysis to determine the effect of proposed legislation on City operations and activities.

Coordinate department head meeting management and professional training.

Coordinate activities of the City Manager Office with City departments and divisions, and with outside agencies.

Select, supervise, train, and evaluate staff.

Perform related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:

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Principles, practices, and techniques of public administration.

Principles and practices of organization, management, supervision review and analysis.

Principles, methods, and practices of municipal finance, budgeting, and accounting.

Advanced research techniques, methods, and procedures, and methods of report presentation.

Applicable Federal, State, and local laws, rules, and regulations per taming to local government operations.

Principles of effective public relations and interrelationships with community groups and agencies, private businesses and firms, and other levels of government.

Ability to:

Plan, direct, and control the administration and operations of assigned departments through the efforts of assigned Department Heads.

Provide effective leadership and coordinate the activities of assigned program areas.

Analyze a variety of administrative and organizational problems, make sound policy and procedural recommendations, and adopt an effective course of action.

Communicate clearly and concisely, both orally and in writing. Make effective public presentations.

Properly interpret and make decisions in accordance with laws, regulations, and policies.

Plan, organize, and successfully implement complex projects and assignments.

Prepare complete and accurate reports.

Establish and maintain effective working relationships with others.

Manage, supervise, train and evaluate assigned personnel.

Skill to:

Managerial and leadership principles and practices
Budgeting and financial management
Operational analysis techniques
Consensus and teambuilding techniques
Operate personal computer and its associated applications.

Operate a motor vehicle safely.

Experience and Training Guidelines:

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience
Seven years of increasingly responsible and varied administrative experience in municipal government, including four years of significant supervisory and management responsibilities. Three years’ experience managing core functions such as administrative

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services (HR, IT, Finance), Community Development (Planning, Engineering and Building), Public Works, or similar municipal functions.

Training:

Equivalent to a Master’s degree from an accredited college or university with major work in public administration, finance, business or a closely related field.

License or Certificate:

Possession of, or ability to obtain, an appropriate, valid driver's license.

Special Requirements:

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment; ability to travel to different sites and locations.

City of San Mateo
Adopted cc 4-12-81
Revised 11-16-09
Revised 10-16-23
Department Head
Exempt

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SENIOR CODE ENFORCEMENT OFFICER

DEFINITION
Under general direction, works on, reviews, and participates in code enforcement activities and the enforcement of various State and City codes and ordinances; supervises code enforcement personnel and activities when assigned; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS
This class is the advanced journey level in the Code Enforcement Officer series. This position is responsible for managing cases that involve complex, challenging and sensitive situations related to the enforcement of State and City codes and ordinances for use, maintenance and safety of land and structures. This class is distinguished from the next lower classification of Code Enforcement Officer II through its responsibilities for the managing the most complex code enforcement cases and its supervisory duties, when assigned. The position in this class is required to be fully trained in all procedures and policies related to the code enforcement program.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Code Enforcement Manager, or higher level department personnel.

Exercises direct supervision over professional and technical staff when assigned.

EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to the following:

Manage complex, challenging, and sensitive code enforcement cases.

Plan, schedule, assign work and support code enforcement activities for commercial, industrial and residential property to ensure compliance with codes, regulations and ordinances.

Supervise, train, and evaluate staff when assigned.

Review, monitor and provide technical expertise, code interpretation assistance, advice on enforcement cases and administrative matters.

Assist staff and other departments with the interpretation and application of applicable ordinances.

Respond in person or by letter to inquiries regarding complaints and investigations, either verbally or with the use of a personal computer.

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Effectively communicate to City staff, elected officials and the public the status of, or issues involved in, complaints or investigations.

Participate in the investigation, preparation and presentation in cases for legal action.

Participate in hearing and court activities related to case prosecution.

Consult with staff in other departments to resolve interdepartmental conflicts or concerns.

Coordinate enforcement efforts with other City departments and outside agencies.

Provide information and serve as liaison to representatives from state, federal and other local agencies.

Meet with representatives of the community to explain functions, policies and operations and to mediate/resolve conflicts and/or respond to questions, clarify policies and regulations.

Prepare written reports and make oral presentations to City Council and community groups.

Review policies, correspondence, regulations, reports and legislation to make recommendations on operational and/or policy changes when assigned.

QUALIFICATIONS
Knowledge and Abilities:

Considerable knowledge of:

Principles and practices of code enforcement;
Investigation techniques and practices;
Evidence collection and preservation;
Principles of land use planning;
Public speaking techniques;
Property owner rights, property descriptions, assessor's map systems; Goals and functions of code enforcement;
Techniques and methodologies used in making and resolving difficult public contacts with individuals from diverse socio-economic and cultural backgrounds; Research practices and techniques;
Technical report writing, written and verbal English grammar, spelling and construction, and photography
General Knowledge of:

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Court room procedures;
The principles of budget preparation in the public sector; Practices and methodologies of contract administration.

Ability to:

Plan, organize and manage staff engaged in the performance of complex, technical work; Develop and implement goals and objectives;
Evaluate and determine levels of achievement and performance; Learn, interpret, apply and explain applicable codes (including the Uniform Electrical, Mechanical, Plumbing, and Building codes), regulations and policies; Identify and analyze administrative problems and implement operational changes; Develop and maintain cooperative working relationships with staff and customers; Determine and implement the appropriate course of action in stressful situations; Manage meetings effectively;
Learn and apply City procedures, interviewing, investigative and safety techniques and practices; Accurately research property ownership and status;
Work independently;
Analyze and evaluate observations and information in relationship to applicable codes and regulations;
Communicate effectively both verbally and in writing with individuals from a variety of socio- economic and cultural backgrounds;
Use a personal computer in the composing and editing of written management and technical reports; prepare and make small group and public presentations.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Three years of progressively responsible code enforcement experience.

Experience in a leadership role, such as program development and/or management is desirable.

Training:

Two years of undergraduate course work from an accredited college or university.

Equivalent to a Bachelor’s degree from an accredited college or university is desirable.

License or Certificate:

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Possession of, or ability to possess, a valid Class C California driver’s license.

California Association of Code Enforcement Officers (CACEO) Certified Code Enforcement Officer within one year of hire.

Successful Completion of a POST 832PC class required within one year of hire.

International Code Council (ICC) Certification as a Property Maintenance and Housing Inspector and/or Residential Building Inspector is desirable
Work Environment:

Ability to work in a standard office environment and outdoors, to drive, use a computer, iPad and/or other mobile devices.

ADA Special Requirements:

Essential duties require the following the physical abilities and work environment:

Ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist and climb; exposure to cold, heat, outdoors, electrical hazards, vibration, chemicals, dust, toxic waste and mechanical hazards, exposure to slippery or uneven walking surfaces.

ADOPTED CC: 9-07-88
REVISED CC: 7-05-89, 6-15-98, 9-18-06, 12-07-15, 6-3-19, 10-16-23 BARGAINING UNIT: MANAGEMENT UNIT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: YES
PRE APPT MEDICAL: YES
SAFETY SENSITIVE: YES
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES
JOB CODES: 2055

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SENIOR PLANNER

DEFINITION
Under general direction, works on, organizes, reviews and participates in current and advanced planning work; supervises the work of professional and technical planning personnel, projects and other activities when assigned; acts as Zoning Administrator when assigned; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS
This class is the first supervisory level in the professional planning series. It is distinguished from the next lower class of Associate Planner through its supervisory duties, when assigned, and its responsibilities for the most complex planning projects. It is distinguished from the next higher class of Principal Planner as the latter is responsible for managing the Current and Advance Planning Sections of the Planning Division, as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Planning Manager, or higher level department personnel.

Exercises direct supervision over professional and other planning staff as assigned.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:

Implement goals, objectives, policies, and priorities.

Direct, coordinate, review, and participate in the work of professional and other planning staff in data collection, analysis, and implementation of a wide variety of planning, zoning, and environmental review activities.

Act as Zoning Administrator when assigned; supervise special planning, zoning, and environmental studies and plans; prepare oral and written reports and findings.

Perform the most complex and sensitive planning work.

Act as liaison and make oral and written reports to the Planning Commission, Development Review Board, City Council, and various citizen committees as assigned.

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Coordinate planning activities with other City divisions and departments, and with outside local, regional, Federal and State agencies and provide assistance as needed.

Chair Development Review Board meetings as required.

Initiate recommendations for changes in codes, plans and policies.

Utilize expert knowledge in specific technical areas to serve as staff resource.

May assist in the preparation and administration of the annual budget.

Meet with and advise developers regarding development applications and processes; explain purposes, regulations, and directives of accepted development practices; complete processing of the most difficult and complex planning applications; advise staff on processing of applications.

Supervise, train, and evaluate staff, when assigned.

QUALIFICATIONS
Knowledge of:

Specific technical areas applicable to planning.

Principles and practices of urban planning
Computer systems and applications.

Research methods.

Federal, State, and local laws relating to planning and housing.

Principles of administration and personnel management.

Ability to:

Acquire a thorough knowledge of Division policies and procedures, and a working knowledge of applicable Department and City policies and regulations.

Plan the work of professional and technical staff in compilation of technical and statistical data, research, and the preparation of plans and technical papers.

Establish and maintain effective working relationships with the public, other City personnel, and outside agencies.

Communicate clearly and concisely, orally and in writing.

Understand and interpret codes, plans, and policies.

Work independently and exercise good judgment.

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Balance competing interests in preparing plans and reviewing applications.

Process the most complex and sensitive planning applications.

Prepare and analyze planning studies and clearly communicate findings of these studies.

Supervise, train, and evaluate assigned staff.

Experience:

Five years professional experience in the field of urban planning.

Supervisory experience of staff, programs and/or administrative activities is desirable.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in planning or related field.

License or Certificate:

Possession of, or ability to possess, a valid, driver’s license.

Possession of certification from the American Institute of Certified Planners (AICP) is desirable.

ADA SPECIAL REQUIREMENTS:

Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment with some exposure to the outdoors ADOPTED CC: 4-12-81
REVISED CC: 6-17-96, 9-18-06, 10-16-23
FORMER TITLES:

BARGAINING UNIT: MANAGEMENT UNIT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT MEDICAL: NO
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES
JOB CODES: 2133
ABOLISHED:

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PLAN CHECK SUPERVISOR

DEFINITION
To plan, organize, direct and supervise plan check operations within the Building Division; to coordinate assigned activities with other divisions; and to perform a variety of technical tasks relative to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Building Official or assigned qualified personnel.

Exercises direct supervision over assigned professional, technical, and administrative support staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

Recommend and assist in the implementation of goals and objectives; establish schedules and methods for plan check operations; implement policies and procedures; monitor code changes and update city practices as required.

Plan, prioritize, assign, supervise and review the work of staff involved in plan check operations.

Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; monitor and control expenditures.

Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.

Conduct plan checks on commercial, industrial and residential buildings and structures; review plans calculations, reports and other documents for compliance of the adopted codes and ordinances.

Receive and assess fees for new development and construction projects. Issue and process building permit applications.

Conduct field inspections as required.

Coordinate plan check activities with other City departments and with outside agencies.

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Represents the Division at various boards, commissions, professional and community meetings.

Prepares administrative reports on building activities and performance on customer service standards.

Confer with homeowners, design professionals, builders and the public concerning building codes and permit requirements; investigate complaints and recommend corrective actions as necessary to resolve issues.

Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Foster an environment that embraces diversity, integrity, trust, and respect.

Be an integral team player, which involves flexibility, cooperation, and communication.

Perform related duties as assigned.

MINIMUM QUALIFICATIONS
Knowledge of:

Principles and practices of supervision, training and performance evaluations.

Principles, methods and practices of architecture or engineering and their applications on building plan review.

California Building Standards Codes, and applicable state laws and local ordinances.

Basic Planning and zoning codes and ordinances.

Recent developments, current literature and sources of information regarding technology, materials and methods of construction.

Principles and practices of budget monitoring.

Principles and practices of safety management.

Pertinent local, state and federal laws, ordinances and rules governing engineering and architecture.

Ability to:

Establish and maintain effective working relationships with those contacted in the course of work.

Resolve conflict and issues with tact.

Organize, implement and direct plan check operations/activities.

Perform detailed analysis and examination of building design plans, calculations and related documents.

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Interpret and explain pertinent plan check and department policies and procedures.

Assist in the development and monitoring of an assigned program budget.

Supervise, train and evaluate assigned staff.

Develop and recommend policies and procedures related to assigned operations.

Work with various cultural and ethnic groups in a tactful and effective manner.

Communicate clearly and concisely, both orally and in writing.

Experience and Training
Any combination equivalent to experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Three years of increasingly responsible experience in building design review and/or plan checking in a municipal environment, including one year providing technical and functional supervision over assigned personnel.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university with some course work in advance math, pre-engineering, building design, construction technology.

Bachelor degree with major coursework in civil, mechanical, or structural engineering, architecture or a related field is desirable.

License or Certificates:

Possession of, or ability to obtain, a valid California driver’s license.

Possession of a Plans Examiner Certificate issued by the International Code Council, or other state, national or international association.

Possession of a Registration as a professional engineer or architect in the State of California is highly desirable.

ADA Special Requirement:

Essential duties require the following physical abilities and work environment:

Typically, work is conducted in a standard office environment with ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, twist, climb, and carry 25 pounds; some exposure to noise, outdoors, electrical hazards, dust, and mechanical hazards.

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ADOPTED CC: 5-15-17
REVISED CC: 10-16-23
FORMER TITLES:

BARGAINING UNIT: MANAGEMENT UNIT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT MEDICAL: YES
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES
JOB CODES: 2092
ABOLISHED:

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1 CITY OF SAN MATEO
ADOPTED CC 4-12-81
REVISED 11-16-09
REVISED 10-16-23

DEPARTMENT HEAD
EXEMPT

ASSISTANT CITY MANAGER

DEFINITION
To assist the City Manager in coordinating, directing , and leading the City’s municipal operations; to plan, organize, direct and review the activities, resources and operations of assigned departments; toassist the City Manager in a wide variety of administrative tasks perform complex and responsible administrative work in all areas of municipal government and assume full administrative responsibility for the operations and of assigned departments or program areas; to conduct specific and comprehensive analyses of a wide range of municipal policies and procedures; to lead multi-departmental initiatives and represent the City Manager’s interests in these efforts ; and to do related work as required. The Assistant City Manager also serves as the City Manager in the City Manager’s absences or as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.

Exercises direct supervision of Department Heads and/or Division Heads, over management, professional, technical, and clerical, and administrative positions.staff as assigned Can serve concurrently as a department director and provide direction, management, and supervision of the department.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:

Provide leadership and oversight to assigned departments they manage

Manage one or more departments.

Work closely with the City Manager and Department Heads, as assigned, to implement City Council policy directives and enables the development and implementation of related goals, objectives, and policies.

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2 Assuming Assume delegated authority for controlling routine operations and directing resolution of personnel, budgetary, and administrative issues and problems.

Conduct studies, surveys and collect information on difficult complicated operational and administrative problems, analyze findings and prepare reports of practical solutions for review by the City Manager.

Coordinate and participate in the preparation of the annual operating and capital improvement budgets and in budget control activities.

Assume management responsibility for assisting in the City Manager department’s services and activities including City-wide work program development, performance management, succession planning, communications, work programs and the City Council.