CITY OF SAN MATEO
City Council Regular Meeting
November 6, 2023
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
November 6, 2023
To join via telephone: (408) 638-0968
Webinar ID: 891 1919 6231 Passcode: 583163
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
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Anniversary of the Sister City Relationship with Toyonaka – Presentation
2. Maya Nakamura – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
3. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of October 16, 2023.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
4. On-Call Public Works Plan Review Services – Agreements Approve individual on-call professional plan review service agreements through June 30, 2025, with up to two optional one-year extensions, with: CSG Consultants, Inc. in an amount not to exceed $400,000; Ghirardelli Associates, Inc. in an amount not to exceed $400,000; and West Coast Code Consultants, Inc. in an amount not to exceed $400,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and execute any future term extensions or amendments that do not change the not to exceed amount of the agreements.
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CEQA: The approval of these professional services agreements is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
5. Office of Traffic Safety – Appropriation and Grant Spending Plan Adopt a Resolution to approve a grant spending plan and appropriate funds for the Office of Traffic Safety Selective Traffic Enforcement Program grant totaling $210,000 and authorize the Chief of Police to accept and execute the agreement and expend the funds.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
6. Peninsula Clean Energy Solar and Storage on Public Buildings Program – Customer Participation Agreement Authorize the City Manager to enter into a Customer Participation Agreement with Peninsula Clean Energy to evaluate solar potential at City buildings.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
7. Wastewater Treatment Plant Transfer Pumps Improvements Project – Agreement Award an agreement to GSW Construction, Inc. for construction of the Transfer Pumps Improvements Project in an amount not to exceed $810,400; establish a contingency fund in an amount not to exceed $162,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). Council, on June 6, 2016, certified the PEIR. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for the implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the Project evaluated in the PEIR and Addendum.
8. Dale Avenue Pumping Station Upgrade – Contingency Amendment Approve an increase to the contingency reserve associated with the Anvil Builders, Inc. construction contract for the Dale Avenue Pumping Station Upgrade project in the amount of $2,000,000 for a total contingency of $7,500,000; and authorize the Public Works Director to issue change orders within the contingency amount.
CEQA: The work addressed by this administrative report is being undertaken to support the Clean Water Program.
This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016.
9. Citywide Street Reconstruction Phase 3 – Amendment
Approve Amendment No. 7 to the agreement with Wilsey Ham for engineering services during construction in an amount not to exceed $21,000 for a new agreement total of $594,874; and authorize the Public Works Director to execute the amendment in substantially the form presented.
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CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
10. Construction Special Inspection Services for the Clean Water Program – Amendment Approve Amendment No. 2 for professional services with Signet Testing Laboratories, Inc. to provide as-needed construction special inspection services for various Clean Water Program projects; increase the agreement amount by $250,000 for a revised not to exceed total of $2,150,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue project-specific task orders under the agreement.
CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). The PEIR was certified by the Council on June 6, 2016. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the project evaluated in the PEIR and Addendum.
11. Integrated Supervisory Control and Data Acquisition System Evaluation and Improvement – Change Order Adopt a Resolution authorizing an alternate purchasing procedure to approve a Contract Change Order No. 1 with Enterprise Automation, LLC (EA) for the design, programming, configuration, installation, testing and maintenance of the Integrated Supervisory Control and Data Acquisition (SCADA) System in an amount not to exceed $158,352, for a total contract amount not to exceed $199,156; establish a contingency reserve of $30,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
CEQA: This Council action is exempt from CEQA in that it can be seen with certainty that there is no possibility this activity will have a significant effect on the environment, because this activity relates to software technology support and improvements without any necessary physical changes that may impact the environment. (CEQA Guidelines Section 15061(b)(3).)
12. 375 2nd Avenue – Lease Agreement
Approve a lease agreement with Cold Stone Creamery Leasing, Inc. for a five-year term and five-year option, for the City-owned space at 375 2nd Avenue and authorize the City Manager to execute the lease in substantially the form presented.
CEQA: This lease agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
13. On-Call Public Works Engineering Support Services – Agreements Approve individual on-call professional engineering support services agreements through June 30, 2026, with up to one optional one-year extension, with: BKF Engineers in an amount not to exceed $400,000; CSG Consultants, Inc. in an amount not to exceed $400,000; DKS Associates in an amount not to exceed $500,000; Fehr & Peers in an amount not to exceed $500,000; Krupka Consulting in an amount not to exceed $300,000; and W-Trans in an amount not to exceed $500,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and execute any future term extensions or amendments that do not change the not to exceed amount of the agreements.
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CEQA: The award of these professional services agreements is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
14. San Mateo Safety Management Association – Memorandum of Understanding Amendment Adopt a Resolution to amend the Memorandum of Understanding with the San Mateo Safety Management Association for a term through June 21, 2026, and to approve a supplemental budget appropriation in the amount of $80,000.
CEQA: This Tentative Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
15. Service Employees’ International Union Library Per Diem Unit – Memorandum of Understanding Changes Adopt a Resolution to amend the Memorandum of Understanding with the Service Employees’ International Union (SEIU) Local 521 Library Per Diem Unit for a term through June 21, 2026.
CEQA: This tentative agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
16. Service Employees’ International Union Library Merit Unit – Memorandum of Understanding Changes Adopt a Resolution to amend the Memorandum of Understanding with the Service Employees’ International Union (SEIU) Local 521 Library Merit Unit for a term through June 21, 2026.
CEQA: This Tentative Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
17. Park and Recreation Commission Appointment Subcommittee – Youth Commissioner Recommendations Appoint Thomas Jacob Jelniker and Serene Audrey Li to the Park and Recreation Commission as Youth Commissioners for a term through November 6, 2024, and place Jaslene Mia Rodriguez and Charlotte Graham on an eligibility list for a period of one year should another Youth Commissioner vacancy on the Park and Recreation Commission occur.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
18. Fallen Heroes Memorial at Central Park – Appropriation and Spending Plan Adopt a Resolution to approve a budget appropriation of $228,836.81 in the 2023-24 Capital Improvement Program budget from the San Mateo City Parks and Recreation Foundation as a result of the fundraising effort of the Fallen Heroes Memorial Committee for the Fallen Heroes Memorial project at Central Park; and authorize the Parks and Recreation Director to expend the funds for the site work construction contract, procure site furniture, plaques, and other related improvements, as needed, and to pay other fees associated to the project.
CEQA: This budget appropriation is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
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PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
19. Bay Meadows Phase II Development Agreement Extension Request – Ordinance Introduction Introduce an Ordinance to approve a three-year extension of the Bay Meadows Phase II Development Agreement.
CEQA: The City Council certified the Final Environmental Impact report (EIR) for the San Mateo Rail Transit- Oriented Development Corridor Plan and the Bay Meadows Phase II Specific Plan Amendment, in compliance with the California Environmental Quality Act (CEQA) on April 18, 2005. The City Council then approved the Bay Meadows Specific Plan Amendment, re-certified the Final EIR for that project, and adopted the findings and statement of overriding considerations on November 7, 2005. Because there are no substantial changes to the project and no new information has become available since the time of the EIR, no further CEQA analysis is required at this time (CEQA Statute and Guidelines Section 21166).
OLD BUSINESS
20. Wet Weather Preparations – Update
Receive an update on the City's wet weather preparations.
CEQA: This informational update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
21. Campaign Finance – Voluntary Expenditure Limit – Ordinance Introduction Introduce an Ordinance adding Section 2.80.055 “Voluntary Expenditure Limit” to San Mateo Municipal Code Chapter 2.80 “Contributions and Loans to City Candidate Campaigns,” amending various sections related to recall elections and aggregation of contributions, and adding a provision requiring the filing of campaign mass mailings if directed by the City Council; and provide direction to staff regarding candidate filing costs.
CEQA: This ordinance introduction is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NEW BUSINESS
22. Building Security Code – Ordinance Introduction
Introduce an Ordinance adding Section 23.54.025 “Secured Building Access for Emergency Personnel” and Section 23.54.035 “Video Surveillance Systems” to Chapter 23.54 “Building Security Code.”
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CEQA: In accordance with California Environmental Quality Act (CEQA) Guidelines, section 15061(b)(3), adoption of this ordinance amendment is covered by the "common sense exemption" in that CEQA applies only to projects which have the potential to cause a significant effect on the environment. Here, it can be seen with certainty that the ordinance amendment will not have a significant effect on the environment per Guidelines Section 15061(b) (3).
23. City Council Priority List – Progress Report
Review the progress report status updates of the City Council Priority List for fiscal year 2023-24.
CEQA: This progress report review is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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