CITY OF SAN MATEO
RESOLUTION NO. ____ (2023)
APPROVING AMENDMENTS TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN MATEO AND THE SERVICE EMPLOYEES’ INTERNATIONAL UNION LIBRARY PER DIEM UNIT
WHEREAS, the amendments are related to salary, term, other pays and miscellaneous language changes relating to departmental operations, and language clarity for the unit; and
WHEREAS, the parties have met and conferred, and have reached tentative agreement to amend the Unit’s MOU; and
WHEREAS, the Unit has ratified the Tentative Agreement; and
WHEREAS no appropriation of additional funds to the Fiscal Year 2023-24 Budget is necessary.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. This Tentative Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
2. The amendments to the Memorandum of Understanding for the Service Employees’ International Union (SEIU) Local 521 Library Per Diem Unit, set forth in the Tentative Agreements attached as Exhibit A, are approved and summarized as follows:
Term: The contract will be for a period of three years, expiring on June 21, 2026.
Salary: The bargaining unit will receive a 4.0% salary increase effective July 9, 2023. For recruitment and retention purposes the Librarian I/II shall receive an additional 2.0% increase effective July 9, 2023. The bargaining unit will receive a 3.0% increase effective June 23, 2024, and a 3.0% salary increase effective June 22, 2025.
Health and Welfare: Effective July 1, 2023 the City’s contribution to HealthWorx increases from $350.00 per month to $390.00 per month.
Service Reward: Effective the first full pay period following Council adoption, a one-time, lump sum payment, for each milestone shall be distributed to eligible unit members in the following manner:
A. $500.00 for Unit Members employed for 10-19 years
B. $750.00 for Unit Members employed for 20 years or more
Other: There are language changes relating to departmental operations and housekeeping language that amend some of the terms and conditions of the contract.
2. There is no budget impact in the current fiscal year for these recommended changes, as any increases can be absorbed within existing operating budgets. Updated salary and benefit amounts for these positions will be incorporated into the Fiscal Year 2023-2024 budget.
CITY OF SAN MATEO and.SEIU LIBRARY PER DIEM UNIT
2023 MOU NEGOTIATIONS
TENTATIVE AGREEMENT
10.0 • SALARY ADJUSTMENT
10.1 Compensation Increases During the Term of this Agreement The Unit will receive the follmving across the board increases during the term of this agreement:
Effective July 9, 2023 employees will receive a four percent (4.0%) across the board increase. The effective date of this increase is in recognition of the pause in the negotiation process due to the City's change of City Manager. The union ackncnvlcdges this is an extraordinary circumstance and not a departure from the City's long-standing practice of adopting MOUs with salary effective dates the pay period following adoption or later.
To aid in recruitment and retention, the Librarian I/ll series shall receive an additional two percent (2.0%) increase effective July 9. 2023.
Effective .lune 23, 2024. employees will receive a three percent (3.0%) across the board increase.
Effective June 22, 2025, employees will receive a three percent (3.0%) across the board increase.
29.0 AGREEMENT TERM
This agreement terminates at 11 :59 p.m., June 21, 2026.
The existing and unmodified rules, regulations, resolutions or ordinances relating to wages, hours and conditions of employment not covered in this Agreement for workers in this Unit shall remain unchanged for said period unless such changes are the result of meeting and conferring as required by law.
Notwithstanding the provisions of this section, the City Council may increase the benefits for this Library Unit or may increase the wages of specific classifications in the Library Per Diem Unit.
For the SEIU: For the City:
Paul Vaughn �
EXHIBIT A
CITY OF SAN MATEO and SEIU LIBRARY PER DIEM UNIT
2023 MOU NEGOTIATIONS
TENTATIVE AGREEMENT
21.3 Notice of Proposed Discipline
Whenever a disciplinary action is proposed to be taken against a worker, the worker shall be notified in writing of the proposed disciplinary action taken within at least five (5) working days in advance of the pre-disciplinary (“Skelly”) hearing.
Such written notification shall include:
A statement of the proposed disciplinary action to be taken against the worker; A statement of the facts upon which the proposed disciplinary action is based which shall set forth clearly and with such particularity the charges against the worker so that the worker can understand said charges;
A statement must indicate the cause for the pro posed disciplinary action pursuant to the Personnel Rules or other relevant City policies;
A statement should describe any actions taken against the worker that relates to the current proposed disciplinary action; and
A statement advising the worker that the written notice is to be placed in their official personnel file and that said worker has a right to Union representation.
The written notice of proposed disciplinary action shall be considered to be sufficient notice to the worker if the above informat ion is contained therein. The written notice of proposed disciplinary action must be presented to the employee, either by personal service, email or sent via regular and certified mail (return receipt requested) to the last address that worker has furnished to the appointing authority.
21.4 Notice of Disciplinary Action
Whenever a disciplinary action is taken against a worker, the worker shall be notified in writing of the action taken.
Such written notification shall include:
Statement of the disciplinary action taken against the worker; A statement of the facts upon which the disciplinary action is based which shall set forth clearly and with such particularity the charges against the worker so that the worker can understand said charges;
A statement must indicate the cause for the disciplinary action pursuant to the Personnel Rules or other relevant City policies;
A statement which generally describes any actions taken against the worker during the last five (5) years and which relates to the current disciplinary action; A statement advising the worker that the written notice is to be placed in their official personnel file and that said worker has a right to appeal to the Personnel Board.
The written notice of disciplinary a ction shall be considered to be sufficient notice to the worker if the above information is contained. The written notice of disciplinary action must DocuSign Envelope ID: 98F169F0-7ED0-40B4-9015-0CB98976952A be presented to the employee, either by personal service , email or sent via regular and certified mail (return receipt requested) to the last address that the worker has furnished to the appointing authority.
For the SEIU: For the City:
______________________ _________________________
Steve Tsou Stacey Cue
Date: _____________ Date: _________________
DocuSign Envelope ID: 98F169F0-7ED0-40B4-9015-0CB98976952A 3/6/20233/8/2023
CITY OF SAN MATEO and SEIU LIBRARY PER DIEM UNIT
2023 MOU NEGOTIATIONS
TENTATIVE AGREEMENT
17.0 HEALTH AND WELFARE
17.1.4 Cost
Effective January 1, 2020, the premium is $417.95/month. Starting September 1, 2018, the City shall contribute $250.00 per month toward the premium, and the enrollee pays the remaining portion of the premium. Starting May 1, 2020, the City shall contribute $350.00 per month toward the premium, and the enrollee pays the remaining portion of the premium. Starting July 1, 2023, the City shall contribute $390.00 per month toward the premium, and the enrollee pays the remaining portion of the premium. If an employee's paycheck is not sufficient to cover their share of the premium in a pay period, the amount of arrears will be collected in the next paycheck. If the premium increases to $46500.00/month or more during the term of the MOU, the City shall send a meet and confer notice to the Union.
For the SEIU: For the City:
Steve Tsou Stacey Cue
Date: Gt7-412 Date:
For the SEIU:
CITY OF SAN MATEO and SEIU LIBRARY PER DIEM UNIT
2023 MOU NEGOTIATIONS
TENTATIVE AGREEMENT
24.0 MISCELLANEOUS PROVISIONS
24.2 Library Service Reward
Following the first full pay period following Council adoption a one-time, lump sum payment, for each milestone shall be distributed to eligible unit members in the following manner:
A. $500.00 for Unit Members employed for ten (10) to nineteen (19) years B. $750.00 for Unit Members employed for twenty (20) or more.
The continuation of this provision beyond the term of the contract would need to be made by mutual agreement between the parties.
For the City:
Stacey Cue
Date: SI 2-1V1Q--,3 Date: 570 /2 3