City Council Regular Meeting Minutes – 10/16/2023 Page 1 9 3
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
October 16, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:15 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
CEREMONIAL
1. Chris Eckert – Title Sponsor Music in the Park – Proclamation - Chris Eckert received the proclamation
2. Domestic Violence Awareness Month – Proclamation - Karen Ferguson, CORA, received the proclamation
3. Fire Prevention Week – Proclamation - Kent Thrasher, Fire Chief, received the proclamation
CONSENT CALENDAR
The following items, 4 through 11, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Loraine, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
4. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of September 18, 2023 and October 2, 2023.
5. Park and Recreation Commission - Eligibility List Appointments Fill two vacancies on the Park and Recreation Commission with appointments from the established eligibility list as follows: Regina Trapp to a partial term ending June 10, 2027 and Peter Wicher to a partial term ending June 10, 2026.
6. City Manager’s Office and Community Development Department – Classification and Job Specification Updates Adopt a Resolution to approve the 1) revisions to the job specifications for the classifications of Assistant City Manager, Senior Code Enforcement, Senior Planner and Plan Check Supervisor; 2) movement of the vacant Communications and Public Relations Analyst position in Public Works Department to the City Manager’s Office; and 3) reallocation of the vacant Development Review Technician I-II to a Senior Development Review Technician.
Enactment: Resolution No. 108 (2023)
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7. Benefits Broker Services – Agreement
Approve an agreement with Keenan and Associates for benefits broker services for a term beginning November 1, 2023 through October 31, 2028, in the cumulative amount of $160,000, and authorize Human Resources Director to execute the agreement in substantially the form presented.
8. Main Library Interior Painting Phase 1 – Contract
Adopt a Resolution approving an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. to paint the Main Library in the amount of $435,648.48; establish a contingency reserve in the amount of $14,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 109 (2023)
9. Beresford Tennis Court Resurfacing – Appropriation and Construction Contract Adopt a Resolution to appropriate $180,000 from the Capital Project Fund reserve to fund the Beresford Tennis Court Resurfacing project; approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. in the amount of $160,193.67; establish a contingency reserve in the amount of $16,000 for a total amount not to exceed $176,193.67; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 110 (2023)
10. Clean Water Program – Program Management Amendment
Approve Amendment No. 9 to the agreement with CH2M Hill Engineers, Inc. to authorize scope and funding for the tenth year of program management services for the Clean Water Program; authorize payment in an amount not to exceed $7,447,151; establish a contingency amount of $1,487,000; amend the term to extend through June 30, 2026; and authorize the Public Works Director to execute this amendment and task amendments within the contingency amount in substantially the form presented.
11. Utility Truck Purchases – Purchase Contracts
Adopt a Resolution to approve an alternative purchasing procedure to award two (2) contracts to Mission Valley Ford Truck Sales, Inc. for the purchase of two (2) new 2023 Ford F350 utility trucks in a total amount not to exceed $158,999.19; to award a contract to Salinas Valley Ford Truck Sales, Inc. for the purchase of two (2) new 2023 Ford F350 utility trucks in a total amount not to exceed $155,781.69; establish a contingency reserve of $15,000.00 for each supplier; and authorize the Public Works Director to execute the purchase contract in substantially the form presented and issue change orders within the contingency amounts.
Enactment: Resolution No. 111 (2023)
PUBLIC COMMENT
Elizabeth Stone spoke to the Israel war and threats to Jewish people. Jen Kilroy spoke on the need to fix Prop 19 and bring back protections that were lost in 2020. Irena Mavridis spoke to small cell proliferation. Wayne Swinyer stated need to stop the cell towers and suggested to put them on the high voltage lines out in the bay and not in neighborhoods.
PUBLIC HEARING
12. Community Flood and Storm Protection Fee Public Hearing and Potential Mail Balloting Jimmy Vo, Public Works Senior Engineer, and Chris Coulter, SCI Consulting Group, provided a presentation on the steps taken to date and need for funding for flood and storm protection. Council asked questions of staff.
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The Mayor opened the Public Hearing.
Public Comment – Amy Jussell noted that the entire community should be all in this together. Maria Godfrey strongly supports community flood protection initiative. Nicki Harte spoke of the multitude of problems following storms. Jeff Lamonte indicated he has seen firsthand the effects of lack of attention to storm water infrastructure.
Alex Cwirko-Godicki commented on the importance of passing this initiative noting several spots in the Village were significantly impacted noting this is not just lagoon issue, not just east of San Mateo issue. Jordan Grimes spoke in favor of the initiative, invest now to secure the future.
The Mayor closed the Public Hearing. The Deputy City Clerk read the following statement:
“We have tallied all of the written protests to the proposed Community Flood and Storm Protection Fee and there were approximately 28,994 notices mailed to Property Owners on the tax roll and a majority would require one more than half that number 14,498. The number of valid protests received is 54. Based on that, it is clear that a majority of owners have not protested the fee and the Council is free to take action on this item.” Motion to Adopt a Resolution directing Staff to conduct a ballot proceeding for the proposed Community Flood and Storm Protection Fee, a property-related fee conforming to Article XIII D, Section 6 of the California Constitution. Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 112 (2023)
Council recessed from 9:23 p.m. to 9:37 p.m.
OLD BUSINESS
13. Draft General Plan 2040 – Circulation; Public Services and Facilities; and Safety Elements Zach Dahl, Acting Community Development Director, and Joanna Jansen, Placeworks, provided an informational overview of the Draft General Plan 2040. Council asked questions of staff.
Public Comment – Ken Abu stated the importance of reducing traffic through public transportation and safe alternatives for bikes and pedestrians. David Light discouraged reclassifying Fifth and Ninth Avenues to arterials.
Laurie Watanuki stated concern with reclassifying streets to arterials and requested a trial with speed humps.
Laura Wood appreciated the amount of public outreach but would like more future neighborhood development included in the plan and not just along transit corridors. Erica Powell expressed concern with arterial streets as it would reduce the ability for traffic calming in affected neighborhoods. Christine Padilla, Build Up San Mateo County Director, expressed concern regarding the need for more child care facilities.
Council discussion ensued and expressed appreciation for staff’s efforts.
Council recessed from 9:23 p.m. to 9:37 p.m.
14. Citywide Complete Streets Plan – Update
Sue-Ellen Atkinson, Principal Transportation Planner, and Susie Hufstader, Senior Transportation Planner with Fehr & Peers Consulting Firm, provided an update on the San Mateo Citywide Complete Streets Plan. Council asked questions of staff.
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Public Comment – there were no speakers.
Council provided direction and feedback to staff.
NEW BUSINESS
15. City Manager, City Attorney, Department Head and Deputy Director Compensation Plan – Amendment City Manager Alex Khojikian provided a presentation on the recommended final action on changes to the salary for the Assistant City Manager classification effective October 29th, 2023, with the recommended action to be increased by 13%. Council asked questions of staff.
Public Comment – there were no speakers.
Motion to Adopt a Resolution to amend the Compensation Plan to include salary increases for the Assistant City Manager, effective October 29, 2023. Motion passed 5-0.
Moved: Hedges, Seconded: Loraine
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 113 (2023)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council members commented on community concerns. Council expressed sentiments on the recent events in the Israeli- Palestinian conflict.
ADJOURNMENT –The meeting adjourned in honor of the victims of the Israel war, with the Mayor reading the “Candle for Peace” poem, at 11:41 p.m. to go back to the special meeting at 11:42 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk