City Council Regular Meeting Minutes – 11/6/2023 Page 1 6 1
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
November 6, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:10 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
CEREMONIAL
1. 60th Anniversary of the Sister City Relationship with Toyonaka – Presentation – The City shared a presentation of the Sister City Relationship. Danny Harris, San Mateo-Toyonaka Sister City Association, and Toyoda Yasunori, Chief Clerk of Urban Brand Promotion – City of Toyonaka commented. Translation for Toyonaka City representatives by Yukiko Nakamura.
2. Maya Nakamura – Proclamation – Ed Barberini, Chief of Police, commented and Maya Nakamura received the proclamation commending her 50 years as a city employee and her outstanding contributions to the Police Department.
CONSENT CALENDAR
The following items, 3 through 18, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
3. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of October 16, 2023.
4. On-Call Public Works Plan Review Services – Agreements Approve individual on-call professional plan review service agreements through June 30, 2025, with up to two optional one-year extensions, with: CSG Consultants, Inc. in an amount not to exceed $400,000; Ghirardelli Associates, Inc. in an amount not to exceed $400,000; and West Coast Code Consultants, Inc. in an amount not to exceed $400,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and execute any future term extensions or amendments that do not change the not to exceed amount of the agreements.
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5. Office of Traffic Safety – Appropriation and Grant Spending Plan Adopt a Resolution to approve a grant spending plan and appropriate funds for the Office of Traffic Safety Selective Traffic Enforcement Program grant totaling $210,000 and authorize the Chief of Police to accept and execute the agreement and expend the funds.
Enactment: Resolution No. 114 (2023)
6. Peninsula Clean Energy Solar and Storage on Public Buildings Program – Customer Participation Agreement Authorize the City Manager to enter into a Customer Participation Agreement with Peninsula Clean Energy to evaluate solar potential at City buildings.
7. Wastewater Treatment Plant Transfer Pumps Improvements Project – Agreement Award an agreement to GSW Construction, Inc. for construction of the Transfer Pumps Improvements Project in an amount not to exceed $810,400; establish a contingency fund in an amount not to exceed $162,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
8. Dale Avenue Pumping Station Upgrade – Contingency Amendment Approve an increase to the contingency reserve associated with the Anvil Builders, Inc. construction contract for the Dale Avenue Pumping Station Upgrade project in the amount of $2,000,000 for a total contingency of $7,500,000; and authorize the Public Works Director to issue change orders within the contingency amount.
9. Citywide Street Reconstruction Phase 3 – Amendment
Approve Amendment No. 7 to the agreement with Wilsey Ham for engineering services during construction in an amount not to exceed $21,000 for a new agreement total of $594,874; and authorize the Public Works Director to execute the amendment in substantially the form presented.
10. Construction Special Inspection Services for the Clean Water Program – Amendment Approve Amendment No. 2 for professional services with Signet Testing Laboratories, Inc. to provide as-needed construction special inspection services for various Clean Water Program projects; increase the agreement amount by $250,000 for a revised not to exceed total of $2,150,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue project-specific task orders under the agreement.
11. Integrated Supervisory Control and Data Acquisition System Evaluation and Improvement – Change Order Adopt a Resolution authorizing an alternate purchasing procedure to approve a Contract Change Order No. 1 with Enterprise Automation, LLC (EA) for the design, programming, configuration, installation, testing and maintenance of the Integrated Supervisory Control and Data Acquisition (SCADA) System in an amount not to exceed $158,352, for a total contract amount not to exceed $199,156; establish a contingency reserve of $30,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 115 (2023)
12 375 2nd Avenue – Lease Agreement
Approve a lease agreement with Cold Stone Creamery Leasing, Inc. for a five-year term and five-year option, for the City-owned space at 375 2nd Avenue and authorize the City Manager to execute the lease in substantially the form presented.
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13. On-Call Public Works Engineering Support Services – Agreements Approve individual on-call professional engineering support services agreements through June 30, 2026, with up to one optional one-year extension, with: BKF Engineers in an amount not to exceed $400,000; CSG Consultants, Inc. in an amount not to exceed $400,000; DKS Associates in an amount not to exceed $500,000; Fehr & Peers in an amount not to exceed $500,000; Krupka Consulting in an amount not to exceed $300,000; and W-Trans in an amount not to exceed $500,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and execute any future term extensions or amendments that do not change the not to exceed amount of the agreements.
14. San Mateo Safety Management Association – Memorandum of Understanding Amendment Adopt a Resolution to amend the Memorandum of Understanding with the San Mateo Safety Management Association for a term through June 21, 2026, and to approve a supplemental budget appropriation in the amount of $80,000.
Enactment: Resolution No. 116 (2023)
15. Service Employees’ International Union Library Per Diem Unit – Memorandum of Understanding Changes Adopt a Resolution to amend the Memorandum of Understanding with the Service Employees’ International Union (SEIU) Local 521 Library Per Diem Unit for a term through June 21, 2026.
Enactment: Resolution No. 117 (2023)
16. Service Employees’ International Union Library Merit Unit – Memorandum of Understanding Changes Adopt a Resolution to amend the Memorandum of Understanding with the Service Employees’ International Union (SEIU) Local 521 Library Merit Unit for a term through June 21, 2026.
Enactment: Resolution No. 118 (2023)
17. Park and Recreation Commission Appointment Subcommittee – Youth Commissioner Recommendations Appoint Thomas Jacob Jelniker and Serene Audrey Li to the Park and Recreation Commission as Youth Commissioners for a term through November 6, 2024, and place Jaslene Mia Rodriguez and Charlotte Graham on an eligibility list for a period of one year should another Youth Commissioner vacancy on the Park and Recreation Commission occur.
18. Fallen Heroes Memorial at Central Park – Appropriation and Spending Plan Adopt a Resolution to approve a budget appropriation of $228,836.81 in the 2023-24 Capital Improvement Program budget from the San Mateo City Parks and Recreation Foundation as a result of the fundraising effort of the Fallen Heroes Memorial Committee for the Fallen Heroes Memorial project at Central Park; and authorize the Parks and Recreation Director to expend the funds for the site work construction contract, procure site furniture, plaques, and other related improvements, as needed, and to pay other fees associated to the project.
Enactment: Resolution No. 119 (2023)
PUBLIC COMMENT
Organized Presentation, “Don’t Cell Out San Mateo” Attorney Andrew Campanelli, Kelly Ryerson, Ywei Tang, and Irena Mavridis, spoke about concerns with 5G small cell facilities.
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PUBLIC HEARING
19. Bay Meadows Phase II Development Agreement Extension Request – Ordinance Introduction Rendell Bustos, Senior Planner, provided a presentation on the Bay Meadows Phase II Development Agreement and the extension request from the Developer due to impacts from the COVID-19 pandemic that delayed the ability to complete the final two blocks of Phase II. This would extend the term to December 20, 2026 – from 18 years to 21 years. Janice Thacher, Developer of Bay Meadows, Wilson Meany, requested support for the three- year extension. Council asked questions of staff.
The Mayor opened the Public Hearing and there were no speakers. The Mayor closed the Public Hearing.
Motion to Introduce an Ordinance to approve a three-year extension of the Bay Meadows Phase II Development Agreement. Motion passed 5-0.
Moved: Hedges, Seconded: Loraine
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
OLD BUSINESS
20. Wet Weather Preparations – Update
Matt Fabry, Deputy Director of Public Works, provided an informational update on the City's wet weather preparations for this winter season emphasizing storm drain and catch basin clearing and cleaning, Marina Lagoon efforts and upgrades and repairs to pump stations. He noted the public outreach, education and engagement effort; and the deployment of five sand bag stations throughout the City. He summarized short- and mid-term actions. Council asked questions of staff.
Public Comment – Danielle Cwirko-Godycki, commented on the importance of liDAR and encouraged a yes vote for stormwater infrastructure.
Council expressed gratitude for all the work staff is doing and expressed appreciation for the update.
Council recessed from 9:29 p.m. to 9:35 p.m.
21. Campaign Finance – Voluntary Expenditure Limit – Ordinance Introduction Prasanna Rasiah, City Attorney, provided a presentation on proposed Campaign Ordinance amendments with regard to a Voluntary Expenditure Limit per direction previously given by Council in study session. He sought guidance on three questions: 1) agreement with the proposed changes in the draft ordinance; 2) whether to include an optional provision for requiring the filing of all campaign mailers; and 3) direction on whether the City should absorb the costs for the publication of candidate statements instead of passing those costs through to candidates. Council asked questions of staff.
Public Comment – there were no speakers.
By consensus, Council agreed with proposed municipal code changes as shown in the draft ordinance; Council elected not to include the optional provision requiring campaign mailers to be filed with the City; and agreed the City should no longer charge candidates for the cost of candidate statements.
Motion to Introduce an Ordinance adding Section 2.80.055 “Voluntary Expenditure Limit” to San Mateo Municipal Code Chapter 2.80 “Contributions and Loans to City Candidate Campaigns,” amending various sections related to recall elections and aggregation of contributions; and further provided direction to staff regarding DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A City Council Regular Meeting Minutes – 11/6/2023 Page 5 6 1
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candidate filing costs. Motion passed 4-1 (Lee dissenting with the objection that the City would not be adding a requirement for campaign mailers, which she endorsed).
Moved: Hedges, Seconded: Newsom
Ayes: Diaz Nash, Hedges, Loraine, and Newsom
Noes: Lee
NEW BUSINESS
22. Building Security Code – Ordinance Introduction
Matt Lethin, Police Department Captain, and Brendan Bartholomew, Sergeant, provided a presentation on the need to update the ordinance to require installation of an emergency access system; require installation of security cameras in areas where the public has access; and with the overarching goals of equity, transparency and flexibility. Council asked questions of staff.
Public Comment – there were no speakers.
Motion to Introduce an Ordinance adding Section 23.54.025 “Secured Building Access for Emergency Personnel” and Section 23.54.035 “Video Surveillance Systems” to Chapter 23.54 “Building Security Code.” Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
23. City Council Priority List – Progress Report
Denise Garcia, Management Analyst, City Manager’s Office, provided a progress report and status update of the City Council Priority List for fiscal year 2023-24 highlighting completed priorities. Council asked questions of staff.
Public Comment – there were no speakers.
Council directed that City Council goals be added to the chart in the progress updates.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Deputy Mayor Diaz Nash would like to take another look at the small cell tower design standards with the understanding this will be brought forward at the appropriate time. She also sought Council interest in voting on a ballot measure regarding the storm water and flooding proposed fees. By Council consensus, a majority is in favor and agree to bring forward for discussion on November 20th.
ADJOURNMENT –The meeting adjourned at 10:44 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A