City Council Regular Meeting Minutes – 11/20/2023 Page 1 6 1
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COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
November 20, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Lee, Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
CEREMONIAL
2. Commendatory Resolution C-2 – Gary Esch – Gary Esch received the Commendatory Resolution. Sheila Canzian, Former Parks and Recreation Director, Joanne Magrini, Director of Park and Recreation, and Ed Barberini, Police Chief, commented on Gary’s history, partnership, collaboration and leadership, with appreciation.
1. Rethink Waste Poster Contest – Neel V. 8th Grade, North Shoreview Montessori, “Treasure our Trash” – Neel V. was recognized and congratulated for his artwork.
CONSENT CALENDAR
The following items, 3 through 18, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0 except for item #3 which passed 4-1, with Lee voting consistent with her vote on the introduction of the ordinance.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: Lee on Item No. 3 only.
3. Campaign Finance Voluntary Expenditure Limit – Ordinance Adoption Adopt an Ordinance to amend Chapter 2.80 “Contributions and Loans to City Candidate Campaigns” to add Section
2.80.055 “Voluntary Expenditure Limit”, and amend various sections related to recall elections and aggregation of contributions.
Enactment: Ordinance No. 2023-9
4. Bay Meadows Phase II Development Agreement Extension Request – Ordinance Adoption Adopt an Ordinance to approve a three-year extension of the Bay Meadows Phase II Development Agreement.
Enactment: Ordinance No. 2023-10
5. Building Security Code – Ordinance Adoption
Adopt an Ordinance to add Section 23.54. 025 "Secured Building Access for Emergency Personnel" and Section
23.54.035 "Video Surveillance Systems to Chapter 23.54 "Building Security Code." DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A City Council Regular Meeting Minutes – 11/20/2023 Page 2 6 1
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Enactment: Ordinance No. 2023-11
6. Personal Computer Replacements – Purchase
Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Purchasing Agreement with Lenovo Inc. for the purchase of personal computers in an amount not-to-exceed $311,036.75; establish a contingency reserve in the amount of $46,655.51, for a total amount of $357,692.26; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.
Enactment: Resolution No. 120 (2023)
7. 41st Ave/Pacific Blvd Trash Capture Project – Agreement Approve an agreement with Schaaf & Wheeler Consulting Civil Engineers to provide professional design services for the 41st Ave/Pacific Blvd Trash Capture Project in the amount of $212,034; establish a contingency reserve in the amount of $22,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and execute any future amendments within the contingency amount.
8. 2022 San Mateo Rail Corridor Transportation Management Association – Annual Report Review and accept the 2022 San Mateo Rail Corridor Transportation Management Association Annual Report.
9. Citywide Street Reconstruction Phase 3 – Budget Transfer and Contingency Increase Adopt a Resolution to authorize a budget transfer from Citywide Street Reconstruction Package 2 Project to the Citywide Street Reconstruction Package 1 Project in the amount of $275,000; approve an increase to the contingency reserve associated with the construction agreement with Teichert Construction for the Citywide Street Reconstruction Phase 3 in the amount of $875,000 for a total contingency of $1,298,000; and authorize the Public Works Director to issue change orders within the contingency amount.
Enactment: Resolution No. 121 (2023)
10. Citywide In-Person Safety Training – Agreement
Approve an agreement for professional consultant services with Du-All Safety, LLC in an amount not to exceed $120,000 for in-person safety training of City employees; establish a contingency reserve of $12,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and execute amendments within the contingency amount, including no-cost time extensions.
11. 2023 Sanitary Sewer Root Foaming (North Basin) – Agreement Award an agreement to Duke’s Root Control, Inc. for the 2023 Sanitary Sewer Root Foaming (North Basin) project in an amount not to exceed $326,744.26; establish a contingency reserve of $33,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
12 El Camino Real Conveyance System Improvements Project – Appropriation and Construction Contract Adopt a Resolution to authorize an appropriation of funds in the amount of $6,180,000 from the Sewer Fund Reserves to the Basins 2 and 3 Collection Systems Improvements Project, revising the total budget to date to a value of $165,597,185; award a contract with JMB Construction, Inc. for construction of the El Camino Real Conveyance System Improvements Project in an amount not to exceed $11,847,106; establish a contingency reserve in an amount of $2,370,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 122 (2023)
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13. King Recreation Center New Fire Alarm System – Construction Contract Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Newton Construction & Management, Inc. in the amount of $182,702.25; establish a contingency reserve in the amount of $50,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 123 (2023)
14. Central Park Tennis Court Garage Structural Improvements – Contingency Increase Approve an increase to the contingency reserve for the construction contract with Angeles Contractor, Inc. for improvements to the Central Park Tennis Court Garage in the amount of $90,000 for a new contingency total amount of $115,000; and authorize the Public Works Director to execute the change orders within the contingency amount.
15. Dump Truck Purchases – Purchase Contracts
Adopt a Resolution to approve an alternative purchasing procedure to approve two purchase contracts to Mission Valley Ford Truck Sales, Inc. for the purchase of two (2) new 2023 Ford F650 dump trucks in a total amount not to exceed $257,868.00; to approve one purchase contract to The Ford Store Morgan Hill, Inc. for the purchase of one (1) new 2023 Ford F650 dump truck in a total amount not to exceed $121,107.87; and to approve a purchase contract to Salinas Valley Ford Truck Sales, Inc. for the purchase of one (1) new 2024 Ford F650 dump truck in the total amount not to exceed of $116,083.76; establish a contingency reserve of $20,000.00 for each supplier; and authorize the Public Works Director to execute the purchase contracts in substantially the form presented and issue change orders within the contingency amounts, for a total not to exceed amount of $555,059.63.
Enactment: Resolution No. 124 (2023)
16. Landscape Maintenance Services: Medians, Islands, and Right of Ways – Agreement Approve an agreement with Loral Landscaping, Inc. for maintenance services of medians, islands, and right of ways in an amount of $865,490.50; authorize a 15 percent contingency of $129,823.58 for a total amount not to exceed $995,314.08; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
17. Fallen Heroes Memorial Site Work – Construction Contract Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Staples Construction Company, Inc. for site improvements for the Fallen Heroes Memorial at Central Park in the amount of $241,751.68; establish a contingency reserve in the amount of $24,175.00; and authorize the Director of Parks and Recreation to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 125 (2023)
18. Job Specification Updates – Public Works
Adopt a Resolution to approve the revisions to the job specifications for the classifications of Associate Engineer.
Enactment: Resolution No. 126 (2023)
PUBLIC COMMENT
Jay Kuhre requested Council issue a letter to the State objecting to making Baywood an historic district. Speaking in opposition to the proposed historic district: Marla Knapp, Shawn Fahrenbruch, Karyl Eldridge-One San Mateo, Richard Delaney, Anna Kuhre, Frank Elliott, and Jordan Grimes. Nicole Fernandez and Sue Lempert, expressed appreciation to DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A City Council Regular Meeting Minutes – 11/20/2023 Page 4 6 1
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Council Member Rich Hedges for his time, energy and devotion to the City of San Mateo. Speaking with concern of impacts from small cell facilities: Mike Ryerson, Irena Mavridis, Lindsay Raikeconcern, Vikash Bhaguandon, Dr. Aleksandyr Lareny, Yaweh Tang, Joice John, Kathleen Wells. Speaking in favor of Baywood historic district: Michelle Maccarra and Laurie Watanuki.
City Manager Alex Khojikian provided a brief update on the City’s small cell facilities process.
PUBLIC HEARING
19. New Objective Design Standards for Multi-Family and Residential Mixed-Use Development – Ordinance Introduction
Manira Sandhir, Interim Community Development Director, Laura Richstone, Associate Planner, and Laura Stetson, MIG Consultant, provided a presentation with an overview and outline of the purpose of Objective Design Standards; the process was and structure were explained; and she further outlined public outreach and engagement for this effort and shared the Planning Commission and staff recommendations. Council asked questions of staff.
Council recessed from 9:09 p.m. to 9:19 p.m.
The Mayor opened the Public Hearing. Public Comment – Commenting on the proposed ODS: Laurie Watanuki, Michelle Maccarra, David Light. Jonathan Fearn, Hillsdale Mall Ownership Team, Jeremy Levine, HLC Project Manager. The Mayor closed the Public Hearing.
Motion to Adopt a Resolution to establish Objective Design Standards (ODS) for multi-family and residential mixed-use projects; introduce an Ordinance to amend the Zoning Code (Title 27) related to ODS and review processes for multi-family and residential mixed-use projects; align the fence height standards to match building code standards; and determine that the ODS resolution and Zoning Code amendments qualify for an exemption from further environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3). Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 127 (2023)
NEW BUSINESS
20. Community Flood and Storm Protection Initiative – City-Owned Parcels Jimmy Vo, Senior Engineer, and Chris Coulter, Senior Consultant, SCI Consulting Group, provided a presentation and requested direction of the Council on whether the City should cast ballots on the City’s ninety-eight owned parcels for or against the Community Flood and Storm Protection Fee. Council asked questions of staff.
Public Comment – Danielle Cwirko-Godycki, Flood Free San Mateo Coalition, read a statement asking Council not to exercise this power so that the voters will feel this initiative is passed with utmost integrity.
Consensus to abstain from voting to designate the City Manager as the City's ballot representative for the Prop 218 ballot initiative.
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21. Public Employee Pension Reform Act-180 Day Waiting Period Waiver Request – Police Department Kelly O’Keefe, Police Technical Services Administrator, provided information on the need for waiving the PEPRA 180 day waiting requirement for Michelle Licata, a retiring 30-year Records Specialist II. Council asked questions of staff.
Public Comment – Speaking to this item: Shawn Fahrenbruch.
Motion to Adopt a Resolution to waive the Public Employee Pension Reform Act 180-day waiting period to hire retired annuitant Michelle Licata for a critically needed position. Motion passed 5-0.
Moved: Hedges, Seconded: Lee
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
Enactment: Resolution No. 128 (2023)
22. Municipal Code Clean Up Amendments for San Mateo Municipal Code Chapter 7.35 “Mandatory Organic Waste Disposal Reduction Ordinance” – Ordinance Introduction
Jack Johnson, Waste Management Supervisor, provided a presentation on the need for amendments in the proposed ordinance for the purpose of changing references, updating language, and rearranging sections. Council asked questions of staff.
Public comment – there were no speakers.
Motion to Introduce an Ordinance to amend San Mateo Municipal Code Chapter 7.35, “Mandatory Organic Waste Disposal Reduction Ordinance” to Update the Title and Code References in Preparation for Enforcement Beginning January 1, 2024. Motion passed 5-0.
Moved: Hedges, Seconded: Loraine
Ayes: Lee, Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council Members acknowledged the service of Council Member Hedges.
ADJOURNMENT –The meeting adjourned at 11:08 p.m.
APPROVED BY: SUBMITTED BY:
Amourence Lee, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A